Finance Committee Meeting — Minutes

CITY OF MAYVILLE FINANCE COMMITTEE MEETING MINUTES JULY 27, 2026 6:00 PM MAYVILLE CITY HALL 1. CALL TO ORDER AND ROLL CALL The meeting was called to order at 07:50 PM by Ald. Bob Smith, with the following roll call: Present: Ald. Bob Smith and Ald. Tony DeBaker Excused: Ald. Molly Henkel Absent: None Staff present: DPW/Parks Director Jake Schellpeffer, EMS Director Julie Staffin, EMS Deputy Director Devin Sellnow, TAG Center Director Jess Loomans, Fire Chief Geoff Engel, Police Chief Ryan Toellner, Police Lieutenant Jeremy Johnson, Cameron Sawyer with Elevated Municipal Consulting, and Clerk/Executive Assistant Anastasia Gonstead. 2. CITIZEN COMMENTS None 3. APPROVAL OF MINUTES 3.1. Approval of Minutes of the June 22, 2026, Finance Committee Meeting The motion to approve the minutes of the June 22, 2026, Finance Committee meeting was made by Ald. Smith and seconded by Ald. DeBaker. Ayes: Ald. DeBaker and Ald. Smith Nays: None Vote Count: 2 - 0 Motion has Passed 4. DISCUSS WITH POSSIBLE ACTION 4.1. Quarter 2 - 2026 Budget Overview C. Sawyer from Elevated Municipal Consulting gave a quarter 2–2026 budget overview to the Committee. He said to expect budget amendments in August. He also informed the Committee that wage realignments are needed for the EMS, Clerk, Comptroller, and Parks Departments; anticipating $150,000-$180,000 overage in wages, reviews will be needed. Some capital projects will be removed from the budget due to project timing. Special assessment revenues will not come in until 2028 at the earliest for road projects, contradictory to 2026 budgeted information. C. Sawyer provided information on the TAG Center, explaining there has been no cash improvement or degradation. It is projected the TAG will have similar deficits this year. He noted no major changes will happen with the TAG deficit until major operational changes are made. He suggested special assessments should be reflected into debt service due to unreliable timing on payment. Revolving loans also need to be addressed. 4.2. Discuss, with Possible Recommendation, Quote for Filtration Backwash System Actuators and Relay Installation, for the TAG Center Pool, in the Amount of $9,235.92 Vendor: Neuman Pools Inc. The motion to recommend Common Council approve the quote for filtration backwash system actuators and relay installation for the TAG Center pool, in the amount of $9,235.92, to Neuman Pools Inc., to be funded by TAG Inc., was made by Ald. DeBaker and seconded by Ald. Smith. Ayes: Ald. DeBaker and Ald. Smith Nays: None Vote Count: 2 - 0 Motion has Passed 4.3. Discuss, with Possible Recommendation, Pay Request #1 (Final), in the Amount of $36,258.34, Payable to Northeast Asphalt, Inc. Project: 2026 Oak Street Milling & Paving The motion to recommend Common Council approve pay request #1 (final), in the amount of $36,258.34, payable to Northeast Asphalt Inc., for the 2026 Oak Street Milling and Paving project, was made by Ald. DeBaker and seconded by Ald. Smith. Ayes: Ald. DeBaker and Ald. Smith Nays: None Vote Count: 2 - 0 Motion has Passed 4.4. Discuss, with Possible Recommendation, Pay Request #3, in the Amount of $333,988.57, Payable to Kopplin & Kinas Co., Inc. Project: 2026 Road Reconstruction - Muzzy, Allen, and Grove Streets The motion to recommend Common Council approve pay request #3, in the amount of $333,988.57, payable to Kopplin & Kinas Co. Inc., for the 2026 road reconstruction — Muzzy, Allen, and Grove Streets project, was made by Ald. DeBaker and seconded by Ald. Smith. Ayes: Ald. DeBaker and Ald. Smith Nays: None Vote Count: 2 - 0 Motion has Passed 4.5. Discuss, with Possible Recommendation, Pay Request #4, in the Amount of $298,954.57, Payable to Kartechner Brothers LLC Project: River Knoll Drive Street and Utility Extension - TID #7 The motion to recommend Common Council approve pay request #4 in the amount of $298,954.57, payable to Kartechner Brothers LLC, for the River Knoll Drive Street and Utility Extension - TID #7 project, was made by Ald. Smith and seconded by Ald. DeBaker. Ayes: Ald. Smith and Ald. DeBaker Nays: None Vote Count: 2 - 0 Motion has Passed 4.6. Discuss, with Possible Recommendation, TAG Membership Fee Structure TAG Director Jess Loomans gave an overview of her proposed fee structure. Clerk/Executive Assistant Gonstead asked if the operating costs included utilities, insurance, etc. and Director Loomans advised this was just aquatics budget items, so the number is most likely low. Questions were asked about pool usage, the TAG Center has had lower numbers in the summer, noting 161 users in June. Clerk/Executive Assistant Gonstead pointed out aquatic wages alone are approximately $15,000 per month. The motion to recommend to Common Council to review the TAG Membership fee structure was made by Ald. DeBaker and seconded by Ald. Smith. Ayes: Ald. Smith and Ald. DeBaker Nays: None Vote Count: 2 - 0 Motion has Passed 5. ADJOURNMENT The motion to adjourn the meeting was made by Ald. DeBaker and seconded by Ald. Smith. Ayes: Ald. DeBaker and Ald. Smith Nays: None Vote Count: 2 - 0 Motion has Passed. The Finance Committee meeting was adjourned at 8:17 PM. Respectfully submitted by Lexi Volbright - Deputy Clerk