Utilities Commission Meeting — Minutes

CITY OF MAYVILLE UTILITIES COMMISSION MEETING MINUTES JULY 27, 2026 5:00 PM MAYVILLE CITY HALL 1. CALL TO ORDER AND ROLL CALL Meeting was called to order at 5:00 p.m. by Commissioner Engel with the following roll call: Present: Alderpersons Olson, Smith and DeBaker Commissioners Boelk, Engel and Frings Staff present: Utilities Director Steger and Utilities Accountant Owens 2. CITIZEN COMMENTS No citizen comments 3. APPROVAL OF MINUTES 3.1. Approval of the Minutes of the June 22, 2026, Utility Commission Meeting Motion by Alderperson Smith. Seconded Alderperson Olson. Motion passed 6-0 4. APPROVAL OF BILLS 4.1. Approval of the Water Utility Bills and Wastewater Utility Bills of June 2026 Motion by Alderperson DeBaker. Seconded Alderperson Smith. Motion passed 6-0. 5. WATER REPORT 5.1. Well & Distribution System Report Discussion • We had a water main break on Clark & Alphyll on 7/1. This project is expected to be on the CIP in the next 5 years. • We repaired a service break on N German on 7/2. • We repaired two main breaks on Mary and Dayton on 7/24. • Letters were sent to Cardinal Construction today regarding liquidated damages of $1000/day per contract. Final completion for wells 2,3 & 5 was supposed to be 11/28/26. Well 3 was supposed to be back in service already before completing 2 and 5. The delay goes back to the actuator manufacturer losing its manufacturing facility and falling behind on shipments. This is for the iron filters. • Well #5 will be fitted with steel siding 6. WASTEWATER REPORT 6.1. Sewer System Report Discussion • We are working with DPW and gave them all the tools and logins to be able to map storm sewer within the city alongside our water and sewer mapping. • We lost blower function the week of 7/20, allowing us to only run one blower, putting a strain on aeration. New blowers are in the process of being installed. The old blowers were temporarily jumper wired to allow some function. A new one is in process. • Additional asbestos was found in the old boiler as this was being removed. Testing was contained to the contingency fund allotted within the contract. • We received occupancy for the new administration building; this was pushed for inspection since we lost HVAC last year and the temp A/C also failed in the lab. Per DNR lab temperatures must be maintained at 17-20 C to preserve the integrity of lab samples. 7. DISCUSS WITH POSSIBLE ACTION 7.1. Monthly Update on the Water/Wastewater Facility Project -Project is over 50% completed. -Anticapate Badger Waste to go from 8 trucks weekly to just twice a year come Fall/Winter for sludge hauling. -Finishing the piping on the blower. 7.2. Discuss, with Possible Recommendation, Pay Request #13, in the Amount of $726,788.78, Payable to C.D. Smith Construction, Inc. Project: Water/Wastewater Treatment Facility Motion to approve Alderperson Smith. Seconded Alderperson DeBaker. Motion passed 6-0 7.3. Discuss, with Possible Recommendation, Pay Request #14, in the Amount of $686,768.30, Payable to C.D. Smith Construction, Inc. Project: Water/Wastewater Treatment Facility Motion to approve Commissioner Frings. Seconded Commissioner Boelk. Motion passed 6-0 7.4. Discuss, with Possible Action, Request for Relief for Water Billing for 321 Evergreen Terrace Motion to table until next month once we hear back from the plumber that was called out to job by Alderperson Olson. Seconded by Commissioner Engel. Motion passed 6-0 7.5. Discuss, with Possible Action, Customer Request for Reduction in Billing for 403 S Clark Street Requestor: Steven Pliner Motion to give $75.00 credit on sewer by Commissioner Boelk. Seconded Commissioner Frings. Motion passed 6-0 7.6. Discuss, with Possible Recommendation, New Sewer Service Application for Parcel 028-1316- 2612-011 Location: W3053 Co Rd Y, Lomira -Commissioner Boelk explained the moratorium on Sewer hookup since 2022. This is for the capacity limits for the entire city and not just what is currently active. -Commissioner Boelk motioned that the request be denied on the advisement of the City Attorney. Motion failed. -Request for more information on what the moratorium fully encompasses. -Motion by Alderperson Olson to table this until next month and have the City Attorney be present to answer questions. Seconded by Commissioner Boelk. -Motion passed 5-0. Nay Commissioner Engel. 7.7. Discuss, with Possible Action, Revisions to Water Impact and Sewer Connection Fees -Director Steger stated that Water Impact and Sewer Connection fees are charged for maintaining the infrastructure of new builds in the city. -Comparison of fees to other municipalities. Director Steger stated Mayville fees are fair. -Motion to keep fees at the current rate for 2026 with a 1% increase starting in 2027 by Commissioner Boelk. Seconded by Alderperson Olson. Motion passed 6-0. 7.8. Discussion Regarding Internal Audit of Water Rates -PSC had a rate increase on private fire protection at the beginning of 2024. Those fees were never passed on to those customers affected. -Director Steger to have a cost analysis done for the next meeting. -Director Steger to get in touch with the City Attorney and PSC for advice on how to handle. -Agreed to table this item until next month once all information is received. 8. FUTURE AGENDA ITEMS -Discuss with Possible Recommendation, New Sewer Service Application for Parcel 028-1316-2612-011 Location: W3053 Co. Road Y Lomira -Discussion Regarding internal audit of water rates. 9. NEXT MEETING DATE AND TIME 9.1. Next Meeting Date - August 24, 2026, at 5:00 PM 10. ADJOURNMENT Motion to adjourn at 5:45 pm by Commissioner Frings. Seconded Alderperson Olson. Motion passed.