Library Board Meeting — Minutes

CITY OF MAYVILLE LIBRARY BOARD ANNUAL MEETING MINUTES JULY 16, 2026 5:00 PM TED & GRACE BACHHUBER MEMORIAL LIBRARY 1. CALL TO ORDER AND ROLL CALL The meeting was called to order at 5:00 PM, with the following roll call: Present: Board Member Becky LeBouton, Board Member Lisa Neumann, Board Member Susan Smith, Board Member Tracy Heron, Board Member Katie Spear, Alderperson Ward 4 Alderperson, Nanette Gassner Excused: Absent: Staff present: Library Director Bradford Ney and Circulation Manager Kendal Lee 2. PLEDGE OF ALLEGIANCE TO THE FLAG The Pledge of Allegiance was recited by those in attendance. 3. CITIZEN COMMENTS The board welcomed N. Gassner to the Library Board and presented her with a binder containing the Library Trustee Essentials and the last 12-months of Library Meeting Minutes. 4. APPROVAL OF MINUTES 4.1. Approval of Minutes of the June 18, 2026, Library Board Meeting The motion to approve the Minutes of the June 18, 2026 meeting was made by K. Spear and seconded by S. Smith. Ayes: Becky LeBouton, Lisa Neumann, Susan Smith, Tracy Heron, Katie Spear, Ward 4 Alderperson, Nanette Gassner Nays: 0 Vote Count: 7-0 Motion has passed. 5. DISCUSS WITH POSSIBLE ACTION, THE CITY BUDGET REPORT FOR MAY 2026 5.1. Discuss, with Possible Action, the City Budget Report for May 2026 The motion to Approve the City Budget Report for May 2026 was made by Lisa Neumann and seconded by Katie Spear. Ayes: Becky LeBouton, Lisa Neumann, Susan Smith, Tracy Heron, Katie Spear, Ward 4 Alderperson, Nanette Gassner Nays: None Vote Count: 7 - 0 Motion has Passed. 6. DISCUSS WITH POSSIBLE ACTION, THE PAYMENT OF BILLS FOR JUNE 2026 6.1. Discuss, with Possible Action, the Payment of Bills for June 2026 The motion to Approve the Payment of Bills for June 2026 was made by Tracy Heron and seconded by Susan Smith. A roll vote was taken. Ayes: Becky LeBouton, Lisa Neumann, Susan Smith, Tracy Heron, Katie Spear, Ward 4 Alderperson, Nanette Gassner Nays: None Vote Count: 7 - 0 Motion has Passed. 7. DISCUSS WITH POSSIBLE ACTION, THE LIBRARY TREASURER'S REPORT FOR JUNE 2026 7.1. Discuss, with Possible Action, the Library Treasurer's Report for June 2026 Revised copies of the Library Treasurer's Report for May 2026 and June 2026 were provided to the Library Board. These revisions were due to an error in the City's Trial Balance Report. The motion to Approve the Library Treasurer's Report for the Revised May 2026 and June 2026 was made by Lisa Neumann and seconded by Ward 4 Alderperson. A roll vote was taken. Ayes: Becky LeBouton, Lisa Neumann, Susan Smith, Tracy Heron, Katie Spear, Ward 4 Alderperson, Nanette Gassner Nays: None Vote Count: 7 - 0 Motion has Passed. 8. DISCUSS WITH POSSIBLE ACTION, THE LIBRARY DIRECTOR'S REPORT FOR JUNE 2026 8.1. Discuss, with Possible Action, the Library Director's Report for June 2026 Outside the written report provided, Bradford Ney brought to the Library Board that the Friends of the Library received a donation of $4,000+ dollars from the round-up donations at the Mayville Piggly Wiggly. B. Ney also informed the Library Board that the TGBML roof repairs have been rescheduled and will begin on Thursday, August 20, 2026. The motion to Approve the Library Director's Report for June 2026 was made by Ward 4 Alderperson and seconded by Susan Smith. Ayes: Becky LeBouton, Lisa Neumann, Susan Smith, Tracy Heron, Katie Spear, Ward 4 Alderperson, Nanette Gassner Nays: None Vote Count: 7 - 0 Motion has Passed 9. UNFINISHED BUSINESS 9.1. Update on 2027 Budget Process Bradford Ney was hoping to bring some baseline information to the Library Board about the 2027 Budget Season, but without a comptroller at the City, things are moving slowly. B. Ney is hoping to have more of an update at the August 2026 Library Board meeting. No action was taken. 9.2. Reconsideration, with Possible Action, of Hiring Dan Tinsley as Library Representative for Library Roofing Repair Project It was discussed that the compensation for Dan Tinsley for the Roofing Repair Project would be 80 hours of pay and the total cost would need to include the cost of worker's comp coverage. Due to the nature of the work, it was discussed by the Library Board that the hiring of Dan Tinsley would be done as an independent contractor. Bradford Ney has asked Findorff to pay 50% of the total compensation. A response to this request has yet to be received. The motion to Approve the Hiring of Dan Tinsley as the Library Representative for Library Roofing Repair Project as an independent contractor to not exceed $5,000 was made by Ward 4 Alderperson and seconded by Katie Spear. A roll vote was taken. Ayes: Becky LeBouton, Lisa Neumann, Susan Smith, Tracy Heron, Katie Spear, Ward 4 Alderperson, Nanette Gassner Nays: None Vote Count: 7 - 0 Motion has Passed. 10. NEW BUSINESS 10.1. Discuss, with Possible Action, Library Director Request for One-Day Director's Retreat in Franklin, WI Date: August 7, 2026 The motion to Approve the Library Director Request for One-Day Director's Retreat in Franklin, WI was made by Susan Smith and seconded by Nanette Gassner. Ayes: Becky LeBouton, Lisa Neumann, Susan Smith, Tracy Heron, Katie Spear, Ward 4 Alderperson, Nanette Gassner Nays: None Vote Count: 7 - 0 Motion has Passed 10.2. Discuss, with Possible Action, $50,000 of Money Market Account Funds to be Placed into a Certificate of Deposit at Mayville Savings Bank The Library Board discussed putting $50,000 of the total funds held in the Mayville Savings Bank into an 11-month CD account at 3.2%. The motion to Approve $50,000 of Money Market Account Funds to be Placed into a Certificate of Deposit at Mayville Savings Bank was made by Lisa Neumann and seconded by Katie Spear. A roll vote was taken. Ayes: Becky LeBouton, Lisa Neumann, Susan Smith, Tracy Heron, Katie Spear, Ward 4 Alderperson, Nanette Gassner Nays: None Vote Count: 7 - 0 Motion has Passed. 10.3. Introduction of Incoming Library Board Member - Nanette Gassner Kendal Lee took this time to go over the creation of the Library Board Member binder that she created for Nanette Gassner and the rest of the members of the Library Board. No action was taken. 11. ELECTION OF LIBRARY BOARD OFFICERS FOR 2026-2027 11.1. Election of President The motion to Elect Becky LeBouton as Library Board President was made by Lisa Neumann and seconded by Susan Smith. A roll vote was taken. Ayes: Becky LeBouton, Lisa Neumann, Susan Smith, Tracy Heron, Katie Spear, Ward 4 Alderperson, Nanette Gassner Nays: None Vote Count: 7 - 0 Motion has Passed. 11.2. Election of Vice President The motion to Elect Tracy Heron as Library Board Vice President was made by Lisa Neumann and seconded by Ward 4 Alderperson. A roll vote was taken. Ayes: Becky LeBouton, Lisa Neumann, Susan Smith, Tracy Heron, Katie Spear, Ward 4 Alderperson, Nanette Gassner Nays: None Vote Count: 7 - 0 Motion has Passed. 11.3. Election of Treasurer The motion to Elect Sue Smith as Library Board Treasurer was made by Katie Spear and seconded by Lisa Neumann. A roll vote was taken. Ayes: Becky LeBouton, Lisa Neumann, Susan Smith, Tracy Heron, Katie Spear, Ward 4 Alderperson, Nanette Gassner Nays: None Vote Count: 7 - 0 Motion has Passed. 11.4. Election of Secretary The motion to Elect Susan Smith as Library Board Secretary was made by Lisa Neumann and seconded by Tracy Heron. A roll vote was taken. Ayes: Becky LeBouton, Lisa Neumann, Susan Smith, Tracy Heron, Katie Spear, Ward 4 Alderperson, Nanette Gassner Nays: None Vote Count: 7 - 0 Motion has Passed. 12. FUTURE AGENDA ITEMS 13. NEXT MEETING DATE AND TIME 13.1. Next Meeting Date - August 20, 2026, at 5:00 PM Next Meeting Date - August 20, 2026, at 5:00 PM. 14. ADJOURNMENT The motion to adjourn the meeting was made by Katie Spear and seconded by Tracy Heron. Ayes: Becky LeBouton, Lisa Neumann, Susan Smith, Tracy Heron, Katie Spear, Ward 4 Alderperson, Nanette Gassner Nays: None Vote Count: 7 - 0 Motion has Passed. The Library Board meeting was adjourned at 6:18 PM. Respectfully submitted by Kendal Lee - Circulation Manager