Agenda & Packet

The Village of Kenilworth is subject to the requirements of the Americans with Disabilities Act of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting or who have questions regarding the accessibility of the meeting or the facilities are requested to contact the Village at 847-251-1666 promptly to allow the Village to make reasonable accommodations for those persons. There will be a special meeting of the Public Works Committee at Village Hall, 419 Richmond Road, Kenilworth, IL. The public may attend in person or by utilizing the following link: TEAMS MEETING If you do not have access to a computer, you may attend via telephone: +1 872-242-8055 Meeting ID: 754 614 355# Public Works Committee Special Meeting Agenda October 13, 2026, at 1:30 p.m. I. Call to Order / Roll Call II. Approval of Minutes A. March 19, 2026 III. Regularly Scheduled Business 1. Presentation and Discussion Regarding the Potential Installation of Electric Vehicle Charging Stations on Village Property 2. Ordinance Amending Chapter 56 of Kenilworth Village Code Regarding Construction of Utility Facilities in Right-of-Way 3. Update of Annual Parkway Planting Program Datapoints 4. Update on Lead Service Line Cost Sharing Program IV. Business from the Public V. Adjourn Village of 1 VILLAGE OF Public Works Committee Regular Meeting March 19, 2026 Agenda Item I. CALL TO ORDER A meeting of the Public Works Committee of the Village of Kenilworth in the Kenilworth Village Hall, Kenilworth, Illinois was held at 4:00 pm on March 19, 2026. Chair Ottsen called the meeting to order at 4:00 p.m. Attendance of the Commission was as follows: Chair Christopher Ottsen Present Trustee Matt Lojkovic Present Trustee John Gottschall Present President Cecily Kaz Present A quorum was present. Other Recorded as in Attendance: Village Officials and Staff: Kathy Thake Village Manager Donny Leicht Public Works Superintendent Heather McFarland Assistant to the Village Manager Donicio Silva Chief of Police Molly Burns Management Analyst Jordan Schmidt Management Analyst, Remote Joseph Vitu Trustee Duane O’Laughlin Ciorba Agenda Item II. APPROVAL OF MINUTES OF THE DECEMBER 18, 2025, PUBLIC WORKS COMMITTEE MEETING Chair Ottsen asked if any members of the Committee had any proposed changes to the minutes. Trustee Gottschall made a motion to approve the December 18, 2025 Public Works Committee Meeting Minutes as presented, and Trustee Lojkovic seconded the motion. 2 Village of Kenilworth Public Works Committee 2 March 19, 2026 AYES: Ottsen, Lojkovic, Gottschall NAYS: None ABSENT: None ABSTAIN: None Agenda Item III.1. DISCUSSION AND REVIEW OF THE GREEN BAY ROAD ENHANCEMENT PROJECT PRIORITIES SURVEY Management Analyst Burns introduced the item with a presentation reviewing the results. In discussing the results, Trustees weighed the impact commercial growth, along with a proposed road diet, will have on the community, such as increased traffic congestion and decreased parking. Trustee Gottschall stated that beautifying and improving the Business District requires accepting that those impacts are part of the cost of doing so. Chair Ottsen suggested the priorities discussing bikeability, walkability, and gathering spaces could be grouped together under the umbrella of general accessibility. Chair Ottsen suggested that the survey priority “attracting sales tax-generating businesses” should not be viewed as a priority for the Village, but rather a result of the other action that is taken. Trustee Lojkovic agreed. Chair Ottsen led the discussion in identifying and reaffirming the priorities for development in the Business District and suggested viewing the ranking as direction on concepts to focus on in the coming years as the Village enters the Green Bay Road Enhancement Project. Trustee Gottschall mentioned the consistency in relation to aesthetics that multiple high-ranking priorities had (beautifying the corridor, walkability, well-illuminated, gathering spaces), and suggested reframing the first priority to be aesthetics, generally speaking, rather than specified versions of that. Chair Ottsen offered his ranking of the simplified priorities being 1) aesthetics, 2) accessibility, 3) safety (illumination and pedestrian safety crossing Green Bay Road), and 4) parking. The remainder of the Committee was in agreement. Agenda Item III.2. RESOLUTION AUTHORIZING EXECUTION OF A PROFESSIONAL SERVICES AGREEMENT WITH THE CIORBA GROUP OF CHICAGO, ILLINOIS FOR GREEN BAY ROAD DESIGN SERVICES FOR PHASE 1 ENGINEERING STUDY IN THE AMOUNT NOT TO EXCEED $432,100 Chair Ottsen clarified the Committee was not being tasked with approving the resolution or the contract, but rather discussing it for recommendation to the Village Board. Village Manager Thake introduced the topic and deferred to the Village’s consultant on the project, Duane O’Laughlin of Ciorba, to field questions from the Committee. Chair Ottsen asked Mr. O’Laughlin if the completed Phase 1 study has a shelf life, meaning if funding for Phase 2 was not immediately available, would the Village still have approval to move forward with the project once funding was identified. He responded that some items would have to be re-approved, such as items related to environmental concerns. President Kaz asked if this project provided an opportunity to improve water infrastructure in the project area. Village Manager Thake responded that doing necessary underground infrastructure work before the roads are repaired is part of the project considerations. President Kaz asked if the traffic study considers how a road diet impacts the rest of the 3 Village of Kenilworth Public Works Committee 3 March 19, 2026 community, such as an increased amount of traffic on Sheridan and Ridge Road. Mr. O’Laughlin responded that the traffic study would not look at the network of roads around the project area, but traffic counts at all traffic signals within the corridor would be provided. Mr. O’Laughlin provided additional information about the process of Phase 1, what is included in the scope of work, and the cost estimate. Chair Ottsen asked for a motion to recommend approval to the Village Board. Trustee Lojkovic provided the motion, and Trustee Gottschall provided the second. AYES: Ottsen, Lojkovic, Gottschall NAYS: None ABSENT: None ABSTAIN: None Agenda Item III.3. DISCUSSION AND RECOMMENDATION CONCERNING THE APPROVAL OF AN AGREEMENT TO PROVIDE PARKING STUDY SERVICES WITH TYLIN Assistant to the Village Manager McFarland introduced the item. She referenced residents’ existing concerns around parking availability, and the Village’s previous attempt to conduct an in-house parking study right before the pandemic dampened operations. Village Manager Thake clarified that costs associated with conducting a parking study would not be split with Winnetka as the rest of the Green Bay Road Enhancement Project is (Kenilworth 66%, Winnetka 33%), but the findings would be used to guide decisions made during the project and help the Kenilworth Police Department make data-driven decisions moving forward. TYLin is the proposed company to move forward with to conduct a parking study. President Kaz asked what the project area would be for this, given the Business District and Metra commuter parking lots create parking pressure even in residential areas nearby. Assistant to the Village Manager McFarland explained the parking study would include the business corridor, Park Drive, the Metra parking lots, and some of the residential blocks west of Green Bay Road. Trustee Lojkovic and Gottschall both expressed being in favor of conducting a study. Chair Ottsen asked for a recommendation for approval to move forward with parking study services with TYLin. Trustee Gottschall provided the motion and Trustee Gottschall provided the second. AYES: Ottsen, Lojkovic, Gottschall NAYS: None ABSENT: None ABSTAIN: None Agenda Item III.4. DISCUSSION OF AN ORDINANCE AMENDING KENILWORTH CODE SEC. 150.196 AS IT RELATES TO WATER MAIN OWNERSHIP Management Analyst Schmidt introduced the item with a presentation, reminding the Committee that the consensus from previous Committee meetings was to move forward with the development of a cost 4 Village of Kenilworth Public Works Committee 4 March 19, 2026 sharing program as it relates to the removal and replacement of lead service lines. Service line ownership was discussed because code from 2014 outlining the ownership was inadvertently removed from Village code. Management Analyst Schmidt posed the question for discussion if the Village should readopt the code and continue functioning as if the code had not been removed, or if new code language should be adopted. He shared that since the Village was unaware of the accidental code removal, the Village had been operating the entire time as if the code was still active. The code in question references when the Village takes ownership of the public portion of the water main infrastructure. President Kaz asked if the re-adoption of the 2014 code would retroactively have the Village assume ownership of anything installed since 2014. Management Analyst Schmidt clarified that the assumption has been with each water main replacement, the Village was taking ownership of that buffalo box. Chair Ottsen asked if the concern for adopting new code where the Village immediately takes ownership of all water infrastructure up to the buffalo box is because the Village is not aware of the condition of all remaining buffalo boxes. Public Works Superintendent Donny Leicht stated that immediate ownership of the remaining amount could negatively impact Village finances if multiple unaccounted for repairs or replacements are required. Chair Ottsen asked for a motion to recommend this item to the Village Board. Trustee Lojkovic provided the motion, and Trustee Gottschall provided the second. AYES: Ottsen, Lojkovic, Gottschall NAYS: None ABSENT: None ABSTAIN: None Agenda Item III.5. UPDATE OF OUTGOING REQUEST FOR PROPOSALS Management Analyst Schmidt introduced the item. He recapped the current list of projects currently out for proposals: water rate study, tree removal/trimming services, and design engineering for both Oxford Road and the Abingdon, Robsart, and Tudor water main project. Agenda Item IV. BUSINESS FROM THE PUBLIC Assistant to the Village Manager McFarland alerted the Trustees that the following day, a grant application for Invest in Cook would be submitted for Phase 2 of the Green Bay Road Enhancement Project. Agenda Item V. ADJOURN With no further business, Chair Ottsen opened the floor to a motion to adjourn the meeting. Trustee Gottschall offered a motion to adjourn the meeting and Trustee Lojkovic provided the second. A voice vote was taken as follows on the motion: 5 Village of Kenilworth Public Works Committee 5 March 19, 2026 AYES: Ottsen, Lojkovic, Gottschall NAYS: None ABSENT: None ABSTAIN: None The meeting concluded at 5:30 p.m. Respectfully Submitted, Molly Burns Management Analyst 6 Request for Committee Action Agenda Item: III.2 Staff Contact: Donald Leicht, Public Works Superintendent Subject: Ordinance Amending Chapter 56 of Kenilworth Village Code Regarding Construction of Utility Facilities in Right-of-Way Summary: Staff and the Village Engineer have reviewed the Village Code regarding construction of utilities in the right-of-way and have identified potential changes to help better protect Village rights-of- way. It is recommended that the Committee review the proposed changes and provide a recommendation to the Village Board. Background of Matter: Public Works staff has completed a review of the existing right-of-way code (Chapter 56) to ensure consistency with current construction practices, utility coordination needs, safety standards and regulatory requirements. During this review, staff identified several areas that require updating to help protect Village right-of-way. The proposed amendments provide clearer guidance for contractors and utility providers operating within the right-of-way and improve protection of Village infrastructure. These updates align the Village Code with current best practices and support more efficient management of public assets. Due to the nature of request from utilities providers looking to install products within Village right-of-way, it is vital that the code is up to date, and make any necessary updates to prevent long term damage to Village infrastructure. A comprehensive rewrite of the code is unnecessary, rather the changes being recommended are subtle yet help strengthen the code to prevent future utility providers from damaging trees, water mains, streetlights etc., all while maintaining the aesthetics of our community. Overview of Proposed Changes 56.15 Location of Facilities As-built maps/location of facilities. Utilities shall at all times maintain, and upon written request by the Village shall provide a full and complete se t of "as built" maps showing the exact location of all utilities. All utilities must be made available to the Village in both GIS format and atlas. Current code does not require a utility provider to share the as-built information for the actual location of the installed equipment. This makes future work in the right-of-way challenging and increases the likelihood of the infrastructure accidentally being impacted by future work. Considered By: Date: Public Works Committee 10/13/26 Village of 7 Through storing the location of utilities in one location, the Village can help improve the process for future work. The data would be stored in our GIS system, making it easily accessible to staff. 56.16 Drip Line of Trees. The code currently allows construction work in close proximity to existing trees with the only requirement being a tree protection plan. There is no code language within this Chapter, requiring the protection of roots under the drip line. This proposed change seeks to further address tree protection by prohibiting trenching, excavation, bore pits, or storage of equipment or materials within the drip line of any tree. This change will help protect the long-term health of our trees. 56.16 Pavement Cuts. Currently, the only restriction on pavement cuts is if the roadway has been resurfaced in the past three years. To further protect the roadways and investments made by the Village, it is vital to prevent any excavations from happening unless they are an emergency repair or utility connection. This provision will only allow for trenchless technology to be used to install new utilities. Only utility connections can be open cut and repaired under a roadway. 56.17 Mandatory abandonment/removal provision. Currently, residents who remove a healthy tree or damage one during construction must pay an escrow fee used to fund the planting of additional trees throughout the Village. No similar requirement applies to right-of-way trees. To protect these trees and ensure the Village remains covered after contractors leave, an escrow requirement is recommended. Because damage may not become apparent immediately, the escrow would be held for three years after construction is completed to protect parkway trees adequately. 56.19 Clean-Up and Restoration. As written, the code requires restoration within ten days of completion of the work that disturbed the right-of-way. It is recommended this requirement be reduced to 7 days to ensure work is completed quickly. This update aligns with requirements in our surrounding municipalities. Additionally, language is currently limited regarding warranty of the repairs once they are completed. The recommended changed would require a one-year warranty for all restoration work to further protect Village infrastructure, and ensure the Village is not left incurring the associated costs if the restoration were to fail. Financial Impact: None. Recommendation: Staff recommend the Committee review the proposed code changes and provide a recommendation to the Village Board. Attachment: Draft Ordinance Amendment 8 ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 56 OF THE KENILWORTH VILLAGE CODE REGARDING CONSTRUCTION OF UTILITY FACILITIES IN THE RIGHTS-OF-WAY Passed by the Board of Trustees this ____ day of October, 2026 Published by the Board of Trustees this ____ day of October, 2026 Printed and published in pamphlet form by authority of the President and Board of Trustees VILLAGE OF KENILWORTH, ILLINOIS ________________________________ Michael Gagnon Village Clerk 9 1 VILLAGE OF KENILWORTH ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 56 OF THE KENILWORTH VILLAGE CODE REGARDING CONSTRUCTION OF UTILITY FACILITIES IN THE RIGHTS-OF-WAY WHEREAS, the Village of Kenilworth is an Illinois municipal corporation organized and existing under the Constitution and laws of the State of Illinois; and WHEREAS, Title V, Chapter 56 of the Village Code sets forth regulations concerning construction of utility facilities within the Village rights-of-way; and WHEREAS, the Village President and Board of Trustees desire to amend Title V, Chapter 56 of the Village Code to preserve the integrity, safe usage and visual qualities of the village rights-of-way and the village as a whole; and WHEREAS, the Village President and Board of Trustees have determined that it is in the best interests of the Village and its residents to amend the Village Code as set forth in this Ordinance. NOW THEREFORE, BE IT ORDAINED by the President and Board of Trustees of the Village of Kenilworth, Cook County, Illinois, as follows: Section 1. Recitals. The foregoing recitals are hereby incorporated into and made a part of this Ordinance as though fully set forth in this Section. Section 2. Amendment to Section 56.15 of Village Code . Section 56.15, entitled “Locations of Facilities,” of Chapter 56, entitled “Construction of Utility Facilities in the Rights -Of-Way”,” of Title V, entitled “Village Utilities and Infrastructure,” of the Village Code is hereby amended as follows (addition s underlined and deletions struck through): § 56.15 LOCATIONS OF FACILITIES. * * * (L) As-Built Maps/Location of Facilities (1) Utilities shall at all times maintain, and upon written request by the Village shall provide, a full and complete set of "as built" maps showing the exact location of all utilities. All utilities must be made available to the Village in both GIS format and atlas. 10 2 Section 3. Amendment to Section 56.16 of Village Code . Section 56.16, entitled “Construction Methods and Materials ,” of Chapter 56, entitled “ Construction of Utility Facilities in the Rights -Of-Way”,” of Title V, entitled “ Village Utilities and Infrastructure,” of the Village Code is hereby amended as follows (additions underlined and deletions struck through): § 56.16 CONSTRUCTIN METHODS AND MATERIALS. (A) Standards and Requirements for Particular Types of Construction Methods * * * (2) Trenching. Trenching for facility installation, repair or maintenance on rights-of-way shall be done in accord with the applicable portions of § 603 of IDOT’s Standard Specifications for Road and Bridge Construction. (a) Length. The length of open trench shall be kept to the practicable minimum consistent with requirements for pipe-line testing. Only one-half of any intersection may have an open trench at any time unless special permission is obtained from the Village Manager. (b) Open trench and excavated material. Open trench and windrowed excavated material shall be protected as required by Chapter 6 of the Illinois Manual on Uniform Traffic Control Devices. Where practicable, the excavated material shall be deposited between the roadway and the trench as added protection. Excavated material shall not be allowed to remain on the paved portion of the roadway. Where right-of-way width does not allow for windrowing excavated material off the paved portion of the roadway, excavated material shall be hauled to an off-road location. (c) Drip line of trees. The utility shall not trench, excavate, or create bore pits, or store equipment or materials within the drip line of any tree. * * * (4) Pavement cuts. Pavement cuts for facility installation or repair shall be permitted on a highway only if that portion of the highway is closed to traffic. If a variance to the limitation set forth in this subsection is permitted under § 56.21, the following requirements shall apply. No open-cut excavation is permitted on permeable roadways. Directional drilling is required on all roadways, and open- cut excavation is allowed solely for utility connections or repair. If a variance to the limitation set forth in this subsection is permitted under § 56.21, the following requirements shall apply. 11 3 Section 4. Amendment to Section 56.17 of Village Code . Section 56.17, entitled “Trees and Vegetation,” of Chapter 56, entitled “Construction of Utility Facilities in the Rights -Of-Way”,” of Title V, entitled “Village Utilities and Infrastructure,” of the Village Code is hereby amended as follows (additions underlined and deletions struck through): * * * § 56.17 TREES AND VEGETATION. * * * (A) Tree trimming approval required. Tree trimming shall not be considered a normal maintenance operation, but shall require authorization by the Village Manger and shall be in accordance with the tree preservation regulations set forth in Chapter 150 of this code. (B) Protected trees and heritage trees. The village may require that special measures be taken to preserve protected trees and heritage trees, as defined in § 150.156 of this code. The required measures may consist of higher poles, side arm extensions, covered wire, or a tree preservation plan in accordance with the tree preservation regulations set forth in Chapter 150 of this code. (C) Location of utility poles and wires. To the extent possible, any person given the right to maintain poles and wires in the streets, alleys or other public places in the village shall keep wires and poles away from trees and shrubs. (D) Chemical use. Spraying of any type of brush-killing chemicals will not be permitted on rights-of-way. (E) Mandatory abandonment/removal provision. A Tree Bond, as established in the annual fee ordinance, shall be paid for any tree that is part of the construction area. The bond will be held for three years to cover the expenses for any tree that dies due to construction. * * * Section 5. Amendment to Section 56.19 of Village Code . Section 56.1 9, entitled “C lean-Up and Restoration ,” of Chapter 56, entitled “Construction of Utility Facilities in the Rights-Of-Way”,” of Title V, entitled “Village Utilities and Infrastructure,” of the Village Code is hereby amended as follows (additions underlined and deletions struck through): § 56.19 CLEAN-UP AND RESTORATION. The utility shall remove all excess material and restore all turf and terrain and other property within ten seven days after any portion of the rights -of-way are disturbed, damaged or destroyed due to construction or maintenance by the utility, all to the satisfaction of the village. This includes restoration of entrances and side roads. Restoration of roadway surfac es shall be made using materials and methods approved 12 4 by the Village Manager. The cleanup and repair may be required to consist of backfilling, regrading, reseeding, resodding or any other requirement to restore the right-of-way to a condition substantially equivalent to that which existed prior to the commencement of the project. The time period provided in this section may be extended by the Village Manager for good cause shown. A one year post construction restoration warranty for repairs to the right-of-way (trench settlement, failed sidewalk, curb etc.) is required. Section 6. Superseder. In the event a conflict exists between the terms of this Ordinance and any other ordinance or resolution of the Village, the terms of this Ordinance shall govern. Section 7. Severability. If any part, subsection or clause of this Ordinance shall be deemed to be unconstitutional or otherwise invalid, the remaining sections, subsections, and clauses shall not be affected thereby. Section 8. Effective Date. This Ordinance shall be in full force and effect from and after its passage and publication in pamphlet form, in accordance with law. The provisions of the Village Code Chapter 56 amended herein shall be reprinted with the changes indicated in this Ordinance. Passed this __th day of October, 2026. AYES: NAYS: ABSENT: ABSTAIN: Approved this __th day of October, 2026. ___________________________________ Village President Cecily Kaz ATTEST: __________________________________ Village Clerk Michael Gagnon 13