Agenda & Packet

The Village of Kenilworth is subject to the requirements of the Americans with Disabilities Act of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting or who have questions regarding the accessibility of the meeting or the facilities are requested to contact the Village at 847- 251-1666 promptly to allow the Village to make reasonable accommodations for those persons. Notice of Special Meeting There will be a special meeting of the Committee of the Whole of the Village Board of Trustees on October 8, 2026 at 5:00 p.m. The meeting will be held at 419 Richmond Road in Kenilworth, IL. Meeting Link If you do not have access to a computer, you may attend via telephone: +1 872-242-8055 Meeting ID: 212 966 917# Committee of the Whole Special Meeting Agenda October 8, 2026 at 5:00 p.m. I. Call to Order / Roll Call II. Presentation and Discussion (Budget Workshop #2) A. FY 2027 Budget Overview - Department Accomplishment and FY27 Initiatives, Budget Goals, and Annual Fee Schedule Overview III. Business from the Public IV. Adjourn Village of 1 Request for Board Action Agenda Item: II.A Subject: Fiscal Year 2027 Budget Workshop #2 • Department Accomplishments • FY27 Initiatives • Annual Fee Schedule Staff Contact: Kathy Thake, Village Manager Don Silva, Police Chief Heather McFarland, Asst. to Village Manager Donald Leciht, Public Works Superintendent Molly Burns, Administration Jordan Schmidt, Administration Summary: The purpose of this memo is to provide a summary of the information to be discussed at the Village of Kenilworth’s 2027 Budget Workshop. Major topics to be covered: • Department Accomplishments • FY27 Initiatives • Annual Fee Schedule Committee of the Whole Budget Workshop I Committee of the Whole Budget Workshop II Committee of the Whole Budget Workshop III October 6, 2026 – 5:00 p.m. o General Fund / Fund 27 Overview o Capital Improvement Plan October 8, 2026 – 5:00 p.m. o Department Accomplishment and FY27 Initiatives Presentation o Annual Fees November 2, 2026 – 7:00 p.m. o General Fund Update o Other Funds Overview o Property Tax Levy o Water Rate Study Findings 2026 Department Accomplishments and 2027 Initiatives Overview: Annually, each department will identify action items they aim to complete that year, associated with the overarching budget goals. In 2026, staff were able to complete several initiatives. The chart below provides a summary of several of the completed 2026 accomplishments. 2026 Accomplishments Administration - Phase Two Construction of the Beach Improvement Project Administration - Increase ACH utilization and encourage a switch to paperless billing for water billing Administration - Implementation of the Village Enterprise Resource Planning (ERP) Public Works - Conduct smoke test and inspection of sanitary manholes on west side Considered By: Date: Village Board 10/08/26 Village of 2 system from on-premise to cloud hosted environment of Green Bay Road pursuant to Metropolitan Water Reclamation District requirements Public Works - Refine Lead Service Line Replacement Plan Including a Cost-Share Program Public Works - 2026 Roadway Improvements Project Police - Refine Communications Plan through addition of one KPD Social Media Platform Police - Host no less than four community engagement opportunities, such as the Open House, Coffee with a Cop, and Trunk or Treat Police - Conduct Student Reunification Training with Sears School staff At the September 21, 2026 Village Board meeting, the Board discussed the budget goals and objectives for 2027. After consideration, the Board made minor modifications to the proposed goals for the year. Goal – Maintain Reliable Village Infrastructure ◦ Objective 1 – Maintain Capital Improvement Plan (CIP) ◦ Action 1 – Complete All Projects as Outlined in the CIP for FY27 ◦ Action 2 – Formalization of Grant Funded CIP in Coordination with the Chicago Metropolitan Agency for Planning Goal - Enhanced Resident Experiences ◦ Objective 1 - Lakefront and Beach Improvements ◦ Action 1 – Explore Partnerships for Beach Operations ◦ Action 2 – Additional Beautification Efforts ◦ Action 3 – Comprehensive Beach Signage and Donor Recognition ◦ Action 4 – Roadmap to the Future of Phase III ◦ Objective 2 – Continued Implementation of the Green Bay Road Corridor Vision ◦ Action 1 – Phase I Engineering Continuation - streetscape, parking, and traffic flow options while working jointly with the Village of Winnetka (multi-year action item expected completion in 2028) ◦ Action 2 – Planning Efforts for Phase II Design Engineering ◦ Action 3 – Develop Sustained Economic Development Activities ◦ Action 4 – Continue Beautification Efforts Goal - Improve Operational Efficiency ◦ Objective 1 - Evaluate Procedures and Seek Improvement for Internal and External Service Delivery ◦ Action 1 – Solid Waste Hauler Contract Renewal (multi-year objective expected completion mid – 2028) ◦ Action 2 – Extension of Project Use Agreement with Solid Waste of Northen Cook County ◦ Action 3 – Continue to Modernize IT Infrastructure and Technology Solutions ◦ Objective 2 - Enhanced Community Connection and Interaction ◦ Action 1– Implement an Analytics Service to Collect, Analyze, and Evaluate Parking and Traffic Trends ◦ Action 2 – Broaden Police Department Opportunities for Community Input and Engagement through Surveys, Police Officer Presence at Events, and Community Meetings 3 Staff utilized those goals to help identify department initiatives for the year. Several of the key initiatives are summarized in the chart below: 2027 Budget Initiatives Administration – Explore partnerships for beach operations Administration – Development of a roadmap to Phase III of the Beach Improvement Project Administration – Continue Phase I Engineering for the Green Bay Road Enhancement Project Administration – Develop sustained economic development activities Public Works – Develop a comprehensive plan for holiday decoration needs across the Village Public Works – Implementation and evaluation of the Lead Service Line Replacement Program Public Works – Create engineering manual with utility, right-of-way, public works’ specifications Public Works – Perform manhole inspection and evaluation program to establish future CIP needs Police – Implement an analytics service to collect, analyze, and evaluate traffic trends Police – Review part-time officer program as part of assessment of community needs through comprehensive staffing review Police – Evaluation and development of procedures for the resident house, and vacation watch program Police – Establish a department employee wellness program that includes a confidential annual mental health check-in component DRAFT 2027 Annual Fee Schedule – Pre Zoning Code Update Overview: Kenilworth's 2027 Proposed Annual Fee Schedule focuses on recouping consultant costs and other expenses incurred by the Village, specifically through zoning and entitlement applications. In addition to these efforts, general housekeeping items, such as updating code references, are proposed. The fee schedule changes can be looked at through two different lenses: one to be approved in November and take effect January 1st, and the other are changes that will go into effect once the larger Zoning Code Update is approved. Below are the changes to be discussed and approved outside of the Zoning Code Update. Village Code Fee Description Fee Amount Updated: Oct. 2026 72.21(C) B Special Permit Parking Fee (Employee Parking) $25/Year 111.001 111.117 Annual Amusement License $500.00 111.087 Damage Deposit for Special Event $500 As Determined by the Village Manager 55.080, 153.034, 150.005 Fence Permit Fee $60 154.011 154.11 Steep Slope Permit Fee 3% Cost of Construction, minimum $30 4 150.005, 150.23 150.023 Demolition Permit Fee $10,000.00 150.005, 150.023 Demolition Without Building Permit $425.00 150.159 Demolition Without Building Permit $425.00 150.159 150.165 Tree Removal Payment in Lieu - If Tree Removed for Good Forestry Practices $326.25 $421 150.175, 153.290 Temporary Tent Permit Residential Non-Residential $75.00 $250.00 150.005 Zoning Plan Review $200 $350 for New Construction, Additions, Garage, Swimming Pool, and Site Work/Impervious Surfaces (Major Projects > 400 sq.ft.) $100 $150 for Site Work/Impervious Surfaces (Minor Projects < 400 sq. ft.), and other projects 150.005 Engineering, Building, Zoning: 4 or More Reviews Direct Cost of Outside Consultant 150.443 Drainage & Grading Plan Review and Inspections Direct Cost of Outside Consultant 154.011 154.11 Steep Slope Plan Review and Inspections Direct Cost of Outside Consultant 150.029 150.09 Demolition Application Filing Fee $350.00 150.029 150.09 Demolition Escrow Fee $11,000.00 150.507 Drainage & Grading: Recoverable Costs As Determined by the Zoning Administrator 52.032 Sewer Contractor Bond $5,000. Waived for 2022 Green Streets Project area. 52.032 Master Sewer Contractor Bond $5,000. Waived for 2022 Green Streets Project area. 52.37 52.037 Sewer Work Performance Deposit $5,000. Waived for 2022 Green Streets Project area. 5 52.062 Sewer Permit and Inspection Fee $250. Wavied for 2022 Green Streets Project area. 55.002, 150.105 Right of Way Construction Deposit/ Municipal Property Damage Deposit $TBD for commercial utility permits without a Master Licensing Agreement 116.20(B) 116.030(B) Liquor License Late Renewal Application Fee $50.00 116.70(A)(1) 116.090 Liquor Ordinance Violation Fee Up to $700/violation DRAFT 2027 Annual Fee Schedule – Post Zoning Code Update Below are the changes that will come as a result of an approved Zoning Code Update. Many of the redlined items you see below are simply code reference updates, with no additional changes. The language associated with the below items will be reviewed by the Plan Commission and the Village Board when the entirety of the Zoning Code Updates are before them. Only the Village Board can set the fees tied to the language. The proposed changes listed below will be brought back to the Village Board for approval after the Zoning Code has been approved. Discussion regarding the fees below is preliminary. Village Code Fee Description Fee Amount Updated: Oct. 2026 55.080, 153.034 153.09 (P), 150.005 Fence Permit Fee $60 153.035 153.09 (P) Antenna and Support Structure Application Fee $250.00 153.055 153.09 (P) Administrative Sign Permit Fee $150.00 153.290 153.09 (P) Temporary Tent Permit Residential Non-Residential $75.00 $250.00 153.09(P)(3) 153.09 (P) Zoning Application: Recoverable Costs As Determined by the Zoning Administrator 154.011 154.11, 153.09 (P) Steep Slope and Drainage & Grading Appeal to Code Official Review Direct Cost of Outside Consultant 153.29 153.09 (P) Certificate of Appropriateness Filing Fee $350 $150 + $750 escrow 153.29 153.09 (P) Special Use Application Filing Fee $350.00 153.29 153.09 (P) Appeal to Code Official Filing Fee $350 $150 6 153.29 153.09 (P) Planned Unit Development Filing Fee $500 + $10,000 escrow 153.29 153.09 (P) Zoning Board of Appeals Filing Fee $350 $150 + $750 escrow 153.053(A)(1), 10.99 Advertising Signs Prohibited in a Residential District; Election Signs Limited $50.00 Recommendation: No recommendation is sought, but a matter of discussion and Village Board consensus on the process moving forward. Attachments: None 7