Agenda & Packet

There will be a regular meeting of the Village Board on May 18, 2026, at 7:00 p.m. The meeting will be held at Village Hall, 419 Richmond Road; Kenilworth, IL. The public may attend in person or by utilizing the following link: TEAMS MEETING LINK If you do not have access to a computer, you may attend via telephone: +1 872-242-8055 Meeting ID: 799 485 058# Village Board Meeting Regular Meeting Agenda May 18, 2026, at 7:00 p.m. I. Call to Order / Roll Call II. Approval of Minutes A. Village Board – April 20, 2026 III. Village President’s Report IV. Approval of Warrant List V. Regular Scheduled Business A. Items for Consideration by Omnibus Vote 1. Resolution Approving a Professional Services Agreement with Ciorba Group of Chicago, IL for the Design of the Abingdon Avenue, Robsart Road, and Tudor Place Water Main Replacement Projects in the Amount of $85,052.50 2. Resolution Approving a Professional Services Agreement with Gewalt Hamilton Associates, Inc. of Vernon Hills, IL for the Design of the Oxford Road Reconstruction Project in the Amount of $66,500 3. Resolution Approving a Professional Services Agreement with Advanced Tree Care, Inc. of Lincolnshire, IL for As-Need Tree and Shrub Removal, Stump Removal, and Tree Trimming Services in the Amount Not to Exceed the Annual Budget for Tree Removals 4. Resolution Approving a Façade Improvement Grant Agreement with Green Bay Enterprise, L.L.C., Concerning 400-408 Green Bay Road and 503-509 Park Drive B. Items for Consideration by Individual Vote Village of 1 5. Resolution Approving a Professional Services Agreement with NewGen Strategies & Solutions in the Amount of $24,000 to Complete a Water & Sewer Rate Study 6. Consideration of a Request for a Preliminary Plan for a Planned Unit Development and a Certificate of Appropriateness at 515-519 Park Drive – Continued to the June 15, 2026 Village Board Meeting VI. Report from Staff A. Community Development B. Finance C. Police D. Public Works A. Legal Counsel B. Village Manager VII. Business from the Public VIII. Adjourn 2 V ILLAGE OF 1 2 3 KENILWORTH, IL 4 5 Village Board of Trustees 6 Meeting 7 April 20, 2026 8 9 Call to Order 10 11 President Kaz called to order the meeting of the Board of Trustees of the Village of Kenilworth at 7:00 p.m. on 12 April 20, 2026. 13 14 Roll Call 15 16 President Kaz requested a roll call, and the results were as follows: 17 18 Trustees: 19 Trustee Tim Ransford Present 20 Trustee Christopher Ottsen Present (Remote, Voting*) 21 Trustee Amy Hannus Present 22 Trustee John Gottschall Present 23 Trustee Matthew Lojkovic Present 24 Trustee Joseph Vitu Present 25 President Cecily Kaz Present 26 27 *President Kaz indicated that she was in receipt of a request from Trustee Ottsen to attend the meeting 28 electronically in accordance with the Electronic Meeting Attendance Policy. As a quorum is physically present, 29 the Trustee will be authorized to attend electronically unless a motion is made and passed by a two-thirds 30 majority of those physically present to deny the request. Hearing no such motion, President Kaz deemed the 31 Trustee Present as a voting member. 32 33 A quorum was present in person. 34 35 Others Recorded as in Attendance: 36 37 Village Officials and Staff: 38 Michael Gagnon Village Clerk 39 Kathy Thake Village Manager 40 Greg Jones Village Attorney 41 Donicio Silva Village Police Chief 42 Jordan Schmidt Management Analyst 43 3 Molly Burns Management Analyst 1 Donald Leicht Superintendent of Public Works 2 3 Others, signing in as displayed in Participant List: 4 5 L. Barhight Leslie Burke Byron Collins Ceciel Coolegem- Fosco Barbara Cornew Rene Daellenbach Vince Dina Ian Fisher Matt Foran Mike Goode Rick Gordan David Joyce Dorothy Karr Pam Katcha Jeanne Keiler Louis Keiler Greg Kirrish Kathy Kirrish Steven Lestrud Eileen Madigan Jim Maloney Bridie Maloney Ryan McDermott Eric Miller Patricia Naughton Maura O'Conner Paul O'Conner Duane O'Laughlin John P Katherine Palin Mary Popielewski Kylee Rader David Rader Alice Reed Jolie Schwartz Anna Simpson Lois Stanley Carl Stern Jennifer Swain Bill Tribe Vivian Vahlberg David Ward Rob Wiebking Marjie Zander Justin 6 7 Approval of Minutes 8 9 President Kaz asked if there any questions or comments regarding the following minutes: 10 11 A. Village Board – March 16, 2026 12 13 Hearing none, President Kaz then asked for a motion to approve the minutes as presented. Trustee Lojkovic 14 so moved, and Trustee Gottschall seconded the motion. 15 16 A roll call vote was taken as follows: 17 18 For: Ransford, Ottsen, Hannus, Gottschall, Lojkovic, Vitu 19 20 Opposed: None 21 22 The roll call tally was six votes in favor, and none opposed. President Kaz declared the minutes approved. 23 24 Village President’s Report 25 26 President Kaz began her report by drawing attention to two proclamations listed in the Public Meeting Packet: 27 28 A. Proclamation – Arbor Day April 24, 2026 29 B. Proclamation – Compost Awareness Week May 3-9, 2026 30 31 4 She encouraged everyone to join the Village in observing these two events. Concluding her remarks, she 1 asked Mr. Michael Cottick of the Construction firm Bulley & Andrews, in their role as construction manager 2 for the ongoing Beach Improvement Project, to report on its progress. 3 4 C. Beach Improvement Project Update (Bulley and Andrews) 5 6 Mr. Cottick provided a brief update of the progress being made on the project. He highlighted that the 7 challenges faced by construction vendors due to inclement weather have pushed the project’s completion 8 date from early June to July 1, 2026. Acknowledging the anticipated beach opening day schedule, he went on 9 to describe plans being devised presently for a possible change to that opening schedule, or to allow the 10 Village to utilize a subset of the full beach facilities during this construction delay. He would be working with 11 Village staff to provide the Board with final drafts of these alternatives very soon. President Kaz took time to 12 address balancing the pent-up excitement for opening the newly improved beach facility with doing so before 13 beach attendees can be safely protected. The Board will be working to strike that balance intelligently and 14 she thanked Village residents for their patience as they do so. 15 16 Approval of Warrant List 17 18 Before President Kaz asked Trustee Gottschall to report on the Warrant List, she invited Management Analyst 19 Jordan Schmidt to report on this agenda item. Mr. Schmidt pointed out an error in the Warrant List regarding 20 payment to an Information Technology (I.T.) vendor. The payment was in the process of being corrected 21 without penalty to the Village and resulted in a reduced total for Class A warrant payments for the month. 22 Trustee Gottschall then highlighted Class B payments to be ratified as payroll related, and Class A warrant 23 payments to be approved for Lakefront Improvement Project (LIP) charges, employee medical insurance, and 24 for charges related to body-worn cameras by the Kenilworth Police Department. Trustees thanked Village 25 Manager Thake and Mr. Schmidt for catching the erroneous I.T. charge, clarified the nature of the camera 26 charge, and identified the source of charges related to the LIP. 27 28 Hearing no further comments from the Board, President Kaz asked for a motion to approve the warrants as 29 corrected. Trustee Vitu so moved, and Trustee Lojkovic seconded the motion to approve the Class A warrants 30 in the corrected amount of $965,877.82 and to ratify the Class B warrants in the amount of $126,718.10. 31 32 A roll call vote was taken as follows: 33 34 For: Ransford, Ottsen, Hannus, Gottschall, Lojkovic, Vitu 35 36 Opposed: None 37 38 The roll call tally was six votes in favor, and none opposed. President Kaz declared the warrants approved and 39 ratified. 40 41 Regular Scheduled Business 42 43 President Kaz then introduced Regular Scheduled Business beginning with Items for Consideration by 44 Omnibus Vote and reading them aloud as follows: 45 46 A. Items for Consideration by Omnibus Vote 47 5 1. Ordinance Declaring Certain Village Property as Surplus and Authorizing the Sale or 1 Disposal Thereof (IT Equipment) 2 3 2. Resolution Authorizing the Use of the Municipal Partnering Initiative (MPI) Contractual 4 Pricing Pursuant to Government Joint Purchasing Act, 30 ILCS 525/0.01, et. seq., with 5 Everlast Blacktop Inc. of Elgin, Illinois for the 2026 Warwick Road Curb Replacement Project 6 in the Estimated Amount of $32,000 7 8 3. Resolution Authorizing a Memorandum of Understanding Between the Village of 9 Kenilworth and the Cook County Sherrif’s Office 10 11 President Kaz then asked whether any Trustees would like to take any item out of Omnibus Consideration. 12 They did not. She then asked whether there were any questions from the Board about any of these three 13 items. Trustees clarified the hard drive status of IT Equipment being disposed of and the impact of Cook 14 County Sherrif’s Memorandum on the operations of the Kenilworth Police Department. 15 16 Mr. Schmidt responded to the former subject and Police Chief Silva to the latter subject to the Board’s 17 satisfaction. President Kaz then asked if there were any questions from the public. There were none. 18 19 Hearing no further questions, President Kaz asked for a motion to authorize the resolutions as stated and 20 approve the ordinance. Trustee Gottschall so moved, and Trustee Hannus seconded the motion. 21 22 A roll call vote was taken as follows: 23 24 For: Ransford, Ottsen, Hannus, Gottschall, Lojkovic, Vitu 25 titled 26 Opposed: None 27 28 The roll call tally was six votes in favor, and none opposed. President Kaz declared the resolutions authorized 29 and the ordinance approved. 30 31 President Kaz then introduced agenda items for consideration by individual vote. 32 33 B. Items for Consideration by Individual Vote 34 4. Resolution Pledging to Join Cook County to Unite Against Hate 35 36 On the first item, President Kaz invited Barbara Cornew, District Director for Cook County Commissioner Scott 37 Britton to speak. Ms. Cornew thanked the Board for its consideration of joining Commissioner Britton’s 38 campaign entitled Cook County United Against Hate (the “Campaign”). She recounted her personal 39 experience and that of her husband as residents of Kenilworth as well as Commissioner Britton’s personal 40 history in the local area, citing how important it was to them all, hence underscoring her encouragement to 41 the Board to join the Campaign. She went on to describe the circumstances that led Commissioner Britton to 42 begin his effort, how support began and grew organically, the organizing principles and symbolism he initiated 43 to brand the Campaign, and the present collection of organizations that have agreed to join in support. She 44 listed the ways the campaign actively works to address the misunderstandings that often are the basis for 45 6 hateful behavior and highlighted the contributions being made by organizations supporting the Campaign. 1 She thanked the Board for presenting this resolution and encouraged them to approve it. President Kaz 2 thanked Ms. Cornew for her comments. Trustees clarified the expectations of the Village should the 3 resolution be passed. Ms. Cornew addressed them to the Board’s satisfaction. President Kaz asked if there 4 were any questions from the public. Resident Mike Goode suggested the resolution was unnecessary. 5 6 Hearing no further questions, President Kaz asked for a motion to approve the resolution. Trustee Hannus so 7 moved, and Trustee Lojkovic seconded the motion. 8 9 A roll call vote was taken as follows: 10 11 For: Ransford, Ottsen, Hannus, Gottschall, Lojkovic, Vitu 12 13 Opposed: None 14 15 The roll call tally was six votes in favor, and none opposed. President Kaz declared the resolution authorized 16 and thanked Ms. Cornew for all the work she devoted to supporting the resolution. She then asked Ms. 17 Cornew to pass along the Board’s appreciation for the initiative to Commissioner Britton. 18 19 President Kaz then turned to agenda item V.B.5 a.-c. stating that while each subset of the item (a.-c.) will be 20 considered separately, she would read them all aloud to establish context. After doing so, she invited 21 Management Analyst Molly Burns to present on item V.B.5 a. 22 23 5. Consideration of the Following Items Concerning the Green Bay Road Enhancement 24 Project: 25 a) Presentation, Discussion and Resolution Approving Project Priorities for the Green Bay 26 Road Enhancement Project 27 28 Ms. Burns reviewed work done by the Public Works Committee (PWC) of the Board in preparation for 29 considering this item. She presented the Green Bay Road Corridor Vision Statement adopted by the Village 30 Board in August or 2022, outlined the protocol followed to survey residents in an effort to update the Vision 31 Statement in 2026, compared the hierarchy of priorities established in 2022 with the newly identified 32 hierarchy of 2026, described the analysis of the differences and similarities that were presented to the PWC, 33 presented a ranking of priorities using both the 2022 and 2026 data and calculating the average of the total 34 ranking values, provided a newly revised list of priorities identified by the PWC designed to condense and 35 simplify both listing efforts, and expanded on the thought process followed by the PWC when creating the 36 newly revised list. President Kaz then opened the floor to comments from the Board. Trustees thanked Ms. 37 Burns for the presentation and expressed support for its’ findings. President Kaz then opened the floor for 38 comments from the public. Resident David Joyce asked the Board to consider the conversion of vacant Village 39 property on Green Bay Road to a park. President Kaz thanked Mr. Joyce for his comment but felt it was not 40 germane to the item before the Board and suggested having a discussion of his question privately. Resident 41 Lois Stanley felt the list was too broadly conceived and wanted to hear more specific details about how to 42 reach the goals presented by the priorities. President Kaz thanked Ms. Stanley and directed her attention to 43 upcoming agenda items designed to address her concerns. 44 45 7 Hearing no further questions, President Kaz asked for a motion to approve the resolution. Trustee Ransford so 1 moved, and Trustee Hannus seconded the motion. 2 3 A roll call vote was taken as follows: 4 5 For: Ransford, Ottsen, Hannus, Gottschall, Lojkovic, Vitu 6 7 Opposed: None 8 9 The roll call tally was six votes in favor, and none opposed. President Kaz declared the resolution approved. 10 11 President Kaz then turned to agenda item V.B.5.b. and asked Village Manager Thake to present on this item. 12 13 b) Resolution Authorizing a Bid Waiver and Execution of a Professional Services 14 Agreement with the Ciorba Group of Chicago, Illinois for Green Bay Road Design 15 Services for Phase I Engineering Study in the Amount not to Exceed of $432,000 16 17 Manager Thake began by relating the connection of this agenda item to the FY2026 budget goals related to 18 the ongoing Green Bay Road Enhancement Project (the “Project”). She then cited the recommendation of the 19 PWC formed at their March 19, 2026 meeting to engage Ciorba Group of Chicago to address the next step in 20 the process toward completing the Project. This would be to conduct the Phase I Engineering Study 21 presented in this resolution. She went on to list the reasons for authorizing a waiver from subjecting the work 22 to a competitive bidding process. They included Ciorba Group’s familiarity with the project, the successful 23 execution by Ciorba of prior assignments, the Village’s positive experience with Ciorba during completion of 24 the recent Streetscape Project, the successful collaboration by Ciorba with Teska Associates in past 25 assignments, extensive experience with Village staff, their proven experience with grant applications, and the 26 added cost associated with bringing a new vendor up to speed in the middle of this ongoing process. She 27 stated that staff plans to subject future phases of the project to competitive bid in order to comply with 28 requirements from potential outside sources of funding relief. President Kaz pointed out that the proposed 29 contract will require extensive support by Ciorba during the review and acceptance process among 30 stakeholders going forward. Trustees expanded on Ciorba’s experience with the Village of Winnetka and the 31 competitive pricing Ciorba quoted in their proposal. 32 33 President Kaz then opened the floor to questions from the public. Resident Lois Stanley expressed the belief 34 that completion of the project in question would result in a transfer of ownership of Green Bay Road from the 35 Illinois Department of Transportation (IDOT) to the Village of Kenilworth and resident Eileen Madigan added 36 her concern that a transfer would be very expensive for the Village. Manager Thake and President Kaz 37 suggested that ownership transfer is not a given and any decision in that regard will be relegated to a time 38 when the project is much further along and undergone numerous public hearings. 39 40 Hearing no further questions, President Kaz asked for a motion to authorize the resolution. Trustee Gottschall 41 so moved, and Trustee Lojkovic seconded the motion. 42 43 A roll call vote was taken as follows: 44 45 For: Ransford, Ottsen, Hannus, Gottschall, Lojkovic, Vitu 46 8 1 Opposed: None 2 3 The roll call tally was six votes in favor, and none opposed. President Kaz declared the resolution approved. 4 5 President Kaz then turned to agenda item V.B.5.c. and asked Manager Thake to present on the item. As 6 7 c) Resolution Approving and Authorizing the Submittal of a Grant Application for the 8 Invest in Cook Grant Program for Phase II Design Engineering 9 10 Manager Thake reviewed recent conversations with Cook County officials indicating that the chances for 11 Grant Application success are strengthened when the long-term commitment to a project is demonstrated by 12 the passage of resolutions such as the one presented here. Without making a binding commitment to 13 complete Phase II, the Board can demonstrate its commitment to plans to do so by approving this resolution. 14 The response from Cook County could be to approve some portion, up to 50%, of the grant applied for as a 15 demonstration of good faith support. President Kaz asked the Board if they had any questions. There were 16 none. She then asked the public whether there were any questions. There were none. 17 18 Hearing no further comments, President Kaz asked for a motion to approve the resolution. Trustee Vitu so 19 moved, and Trustee Ransford seconded the motion. 20 21 A roll call vote was taken as follows: 22 23 For: Ransford, Ottsen, Hannus, Gottschall, Lojkovic, Vitu 24 25 Opposed: None 26 27 The roll call tally was six votes in favor, and none opposed. President Kaz declared the resolution approved 28 and the grant application submittal authorized and thanked Village staff for their work on this item. 29 30 Turning to the next agenda item, President Kaz read the following aloud: 31 32 6. Consideration of a Request for a Preliminary Plan for a Planned Unit Development and a 33 Certificate of Appropriateness at 515-519 Park Drive 34 35 Before engaging in Board consideration of this item, President Kaz thanked all those who submitted public 36 comment and then recited the order of business as follows: 37 38 1. A presentation by Mr. Michael Blue of Teska Associates to provide an overview of the Certificate of 39 Appropriateness (C.O.A.) application and Planned Unit Development (P.U.D) designation. 40 2. A presentation from the C.O.A. and P.U.D. Applicant. 41 3. Discussion among the members of the Board regarding the specific agenda item under consideration. 42 4. Open the Floor to Public Comment. 43 44 She then reviewed the discussion protocol that will be followed during public comment to provide time for 45 everyone who would like to speak in a respectful manner, focusing on new information, and maintaining 46 9 decorum. She then turned to Village Attorney Jones for comment. He emphasized that the agenda item 1 under consideration is only a step in the process to final approval. He recounted prior Board action of 2 remanding the C.O.A. and P.U.D application back to the Architectural Review Commission (ARC) and the 3 Planning Commission (PC) for reconsideration in the areas of building height and contribution to the public 4 benefit. He characterized the discussion this evening as a review of that reconsideration. After the overview 5 provided by Michael Blue of Teska Associates, acting as Village Planner, comments by the applicant, 6 discussion among the Board, comments from representatives of ARC and PC, as well as public comment, the 7 Board may choose to direct staff to prepare findings to be presented in an ordinance approving the C.O.A. 8 P.U.D application at some future Board meeting. With that understanding, Attorney Jones invited Mr. 9 Michael Blue to begin his presentation. 10 11 Mr. Blue provided a summary of Planned Unit Development (P.U.D) and Certificate of Appropriateness (C.O.A) 12 review process which is required by the Village Zoning Code. He listed several public meetings held during FY 13 2025 and FY 2026 by the ARC, the PC, and the Village Board to follow that process. The steps taken at those 14 meetings were as follows: 15 16 1. Public Meeting at Architectural Review Commission to consider the Certificate of Appropriateness for 17 the project 18 2. ARC recommendation on the C.O.A forwarded to Plan Commission 19 3. Public Meeting at Plan Commission to consider granting Planned Unit Development status to the 20 applicant 21 4. PC forwards recommendation on P.U.D. along with ARC recommendation on C.O.A. to Village Board 22 5. Village Board holds Public Hearing on C.O.A. and P.U.D application. 23 6. Village Board Remands to ARC and PC specifically regarding building height and public benefit 24 7. ARC discussion on Village Board Remand 25 8. PC discussion on Village Board Remand 26 9. Village Board review of ARC and PC Remand discussions 27 28 He noted that the formal recommendations forwarded to the Village Board (listed as item #4 above) were to 29 deny the C.O.A. by the ARC and deny P.U.D. status by the PC. 30 31 Mr. Blue then recounted the history of proposal adjustments made by the applicant during the course of the 32 zoning code review process. The original proposal presented to the Village Board (listed as item #5 above) on 33 January 20, 2026 had the following aspects: 34 35 o 4-story mixed-use building 36 o Approx. 2,500 ft. of commercial space across 2 spaces 37 o 7 dwelling units (4th story penthouse – stepped back) 38 o Building extended from lot line to line 39 o 14 indoor garage parking spaces for residential units, accessed from alley 40 o Exceeded height limit with special use permit approval (40’) by 6’4” 41 42 After discussion, the Village Board voted to remand this proposal back to the ARC and the PC with the 43 following guidance: 44 45 10 o Evaluate possible design changes to mitigate the impact of height. This 1 could include, but is not limited to: 2 • Removing the penthouse 3 • Altering the setbacks for the fourth floor 4 • Eliminating the top floor 5 • Explore a maximum building height of 40’ 6 7 o Provide feedback on the potential public benefit the development 8 provides 9 10 At the ARC meeting to consider the Village Board’s remand guidance (listed as item#7 above), the applicant 11 submitted a revised proposal for consideration. A comparison of these two proposals is as follows: 12 13 Original Proposal (January 20,2026) Revised Proposal (March 3, 2026) Use • Retail on first floor • Residential on floors 2-3 • Penthouse 4th floor • 2 story residential “duplex condominiums” on first floor • Residential on floors 2-3 • Penthouse on fourth floor Height Four stories, 46’4” Four stories, 40’ Total Dwelling Units Seven Units Eight Units Retail Spaces Two retail spaces No retail component Parking spaces 14 parking spaces for condominium owners Same Zoning Relief Needed • Exceeded height limit (35’) by 11’4” • Exceeds height limit with special use permit approval (40’) by 6’4” • Planned Unit Development requirement for first floor retail space • Exceeds height limit with special use permit approval by 0’ 14 At the time, Mr. Blue invited representatives of the ARC and PC to comment on their respective responses to 15 this new information. Mr. John Pilant, Chairman of the Architectural Review Commission was invited to 16 address the meeting. He recounted the receipt of a revised proposal described above at the March 2, 2026 17 ARC meeting. He began by specifying that while the ARC would not normally comment on changes in 18 building usage (from providing retail space to eliminating retail space), it does opine on design guidelines. 19 Determining whether the building meets design guidelines requires knowing whether the building will be a 20 mixed use or all residential development, as different design elements would be required for each of those 21 approaches to meet the guidelines. Following the appropriate design guidelines for this new proposal the 22 ARC focused on three primary areas: architectural compatibility, scale and massing, and the relationship of 23 the proposed structure to its immediate surroundings. The commission found that the new proposal was 24 largely in line with the Village’s architectural style and saw a path to consensus regarding any elements of 25 concern. Height, scale and massing however, were deemed inconsistent with existing buildings along Park 26 Drive and the ARC recommended the applicant pursue changes to address these concerns. Site integration 27 and streetscape presence were also a concern as there is no adequate buffer between the proposed new 28 structure and nearby residential buildings. Taken in total, these concerns prompted the ARC to rule against 29 the granting of a C.O.A. for the new proposal. That concluded Mr. Pilant’s remarks. 30 11 1 Mr. Ian Fisher, representing the Plan Commission, was next to speak. Mr. Fisher identified competing 2 objectives in play when considering this proposal. On one hand, there are concerns about granting height 3 relief and the implications of setting a precedent that could complicate future deliberations. On the other 4 there is the capacity to grant height for projects such as this written in the Zoning Code for a reason. This 5 dilemma is heightened by the elimination of retail space in the revised proposal and the requirement of retail 6 space in structures asking for height relief. Another consideration was that the placement of a solely 7 residential structure in the Green Bay Road business corridor would not be aligned with stated goals for 8 development. Mr. Fisher characterized the Plan Commission’s present status as divided over providing a path 9 forward for the applicant to address these competing objectives. He characterized public comment as 10 unsupportive of the present proposal and without a clear path forward for the applicant as well. Mr. Fisher 11 then turned his attention to the subject of public benefit, which he believed centered around the benefits 12 that would be realized by avoiding less preferable alternatives. He cited frustration from some residents with 13 changes to the proposal over time. He expressed concern that there may be no path forward for the 14 applicant. While he expressed his reservations regarding a successful resolution of these many competing 15 interests, he also suggested that more could be done to fully test the range of alternatives available to the 16 applicant. As an example, the PC has not seen a fully articulated version of a zoning-compliant alternative and 17 whether and under what conditions it would be feasible. The PC would like more information before a final 18 determination is made regarding the P.U.D application. 19 20 Mr. Blue thanked Messrs. Pilant and Fisher for their comments and turned the discussion to a term used 21 during those comments. Specifically, to the meaning of a “by right” designation when speaking of zoning. “By 22 right” development refers to a property that complies fully with existing zoning laws, building codes, and land-23 use regulations, allowing it to proceed without requiring special approvals or variances. He sought to dispel 24 any concern that this sort of development would avoid legal review by the Village. To illustrate the layers of 25 legal compliance that come into place with applicants two proposals, Mr. Blue reviewed the zoning 26 regulations invoked and when: 27 28 Certificate of Appropriateness is required by Section 153.242 (A) (1) for: 29 o construction, alteration or repair of any building or structure in any non- 30 o residential district of the village... 31 o Requires an ARC review and Village Board Approval 32 33 Special Use are covered under Section 153.095 Section 153.095 for: 34 Permitted and Special Uses in B Business District: 35 o New buildings or structures with a floor area of 10,000 square feet or more 36 o Building height may be considered up to 40’ (35’ otherwise w/o SUP) 37 o Requires Public Hearing before the Plan Commission and Village Board Approval 38 39 Planned Unit Development are covered under Section 153.246.C for: 40 Planned Unit Developments / Requirements and Standards: 41 o PUD may deviate from strict conformance with the required density, dimension, area, bulk, 42 use, and other regulations applicable to the property upon which the PUD is located... 43 o Allows the Village to grant zoning relief in light of enhanced standards 44 o Relates to current plan in regard to 1st floor residential. 45 12 1 Mr. Blue concluded his remarks by offering a set of questions that illustrate what is before the Board for 2 consideration presently. There are: 3 1. Is a 40’ building appropriate for the site and do the proposed design elements adequately address 4 concerns related to the development’s impact on the surrounding area? Impacts that have been 5 noted through the review process include: 6 1. building height, 7 2. traffic congestion and safety, 8 3. noise, 9 4. property value impacts, 10 5. compatibility with B Business District uses 11 NOTE: A 40’ height is equal to what may be considered through a Special Use process 12 2. Is the requested relief to allow first floor residential in the B Business District to facilitate a 40’tall 13 building an appropriate trade-off to accommodate this development? 14 3. Is the proposed public benefit substantial enough to warrant approval of the requested zoning relief? 15 If not, what relief, if any, would? 16 17 This concluded Mr. Blue’s remarks. President Kaz then invited the C.O.A. and P.U.D. applicant, Mr. Michael 18 Freiburger of RED3Development LLC, to address the item. Mr. Freiburger thanked Mr. Blue for his 19 presentation, and the Village Board, Village staff, the Plan Commission, the Architectural Review Commission, 20 and Village residents for feedback on the various project configurations under consideration. After a brief 21 review of his review process experience, he declared that his interpretation of feedback was that building 22 height and massing were the most important objections from stakeholders. The revised proposal introduced 23 on March 3, 2026 to the ARC reduced building height to a maximum of 40 feet addressing these objections. A 24 consequent change to that reduction in height was the elimination of retail space in the proposal. Mr. 25 Freiburger then spent time illustrating the difference between how a structure might be technically measured 26 and how it is “experienced” by passers-by. He argued that design specifications were intentionally introduced 27 to present the experience of a building measuring only 33’ 2”. He added that a structure built “by code”, with 28 a maximum height of 35 feet, but without these design specifications would present a higher experience than 29 the revised proposal under consideration. He asked the Board to accept that the revised proposal is more in 30 line with the intent of the 35-foot limit written in the zoning code because it controls how the building is 31 experienced, not just how it’s measured. In summary, Mr. Freiburger listed the zoning relief he is asking for 32 with the March 3rd revised proposal as: 33 34 o A maximum height of 40 feet 35 o A P.U.D. without an allocation for retail space 36 37 He recounted the numerous iterations his staff produced before settling on the latest proposal. While there is 38 still a need for zoning relief, he pointed out how the revised proposal sufficiently addressed other stakeholder 39 feedback on: 40 41 o Traffic 42 o Parking 43 o Deliveries 44 o Congestion 45 13 o Safety 1 o General Concerns 2 3 Mr. Freiburger then introduced revisions to the March 3rd proposal in elevation, floor-to-floor height and 4 lobby space specifications. He spent time offering renderings of the building façade at different times of the 5 year and of the day and presented arguments for how the proposed structure blends well into the present 6 building stock of the Village. He then referred to a discussion with Plan Commission personnel regarding 7 public benefit and presented renderings of signage and structural contributions his firm would consider 8 making to the Village that would heighten the public benefit of his proposal. He and his associate Mr. Reed 9 Edwards also reiterated plans to address the alley along the east side of and north of the structure to enhance 10 the public benefit. Mr. Freiburger concluded his remarks by urging the Board to approve the C.O.A. and the 11 Preliminary Plan for the P.U.D. 12 13 President Kaz pointed out that during his presentation Mr. Freiburger contrasted his March 3rd revised 14 proposal with a project rendering that satisfied the zoning code (or “by code” in his words). The argument he 15 presented was that this “by code” rendering was less desirable than his revised proposal. She opined that it 16 was unlikely that his “by code” rendering would be acceptable to Village regulators based on the feedback on 17 bulk and setbacks that his earlier proposals had received to date, therefor undermining his comparison 18 argument. Mr. Freiburger countered that his “by code” rendering was very much in line with existing 19 structures in the Village. Trustees clarified the standard zoning code specifications and the distinction 20 between the term “by right” discussed by Mr. Blue earlier and “by code” introduced by Mr. Freiberger. There 21 appeared to be little. 22 23 President Kaz prefaced the commencement of Board discussion of the agenda item by suggesting the 24 discussion center around what has been done regarding the height of the structure, the removal of retail 25 space, and the degree of public benefit. She proposed that the Board begin with a discussion of the removal 26 of retail space. Trustees first clarified whether there was any discussion among the development group 27 around removing the fourth-floor penthouse and what options were available to the Village regarding the 28 developer’s contributions to public benefit. Mr. Freiburger and Mr. Edwards stated that eliminating the 29 fourth-floor penthouse would make the project unfeasible and that they were open to making whatever 30 contributions to public benefit have the highest impact. 31 32 Trustees began the discussion on the agenda item by expressing disappointment that retail space has been 33 eliminated from March 3rd’s revised proposal. They cited the loss of potential sales tax revenue, the need for a 34 variance on a residential property, the misalignment with resident feedback, limited public benefit, the 35 location of the property in the business district, and the limits on retail space options in the Village generally. 36 They also cited the current vacancy of the property, the weakening of retail space demand generally, the 37 recent demand for smaller retail spaces and admiration for the beauty of the proposed structure as reasons 38 to consider granting approval. Mr. Freiburger reserved comment on the feasibility of adding a reduced retail 39 space to the current proposal until he had time to consider it. Mr. Edwards argued that given a trade-off 40 between and retaining retail space and reducing height, the message communicated from Village regulators 41 was that height was more important resulting in the present configuration. He went on to argue that financial 42 feasibility constraints require a compromise. Trustees countered that they are unwilling to accept that there 43 is no option which includes a retail space component within the 40-foot height limit. 44 45 14 Trustees clarified the need to be concerned about setting a precedent for future Boards and when changes to 1 a proposal trigger the need to start the approval process all over. Attorney Jones and Manager Thake 2 addressed these concerns to the Board’s satisfaction. The discussion then turned to tax revenue flows and 3 the need to consider additional tax revenue as an argument supporting approval of the C.O.A. and P.U.D. 4 Trustees then engaged Attorney Jones to comment on instances where, as in this case, the ARC and PC have 5 recommended against approval of a C.O.A. and P.U.D. but the Board approved them anyway. He stated there 6 were no such prior instances regarding the C.O.A. and that this is the first consideration of a P.U.D. to come 7 before a Kenilworth Board. The discussion concluded with comments on the strong representation of 8 resident disapproval of the revised proposal. 9 10 After acknowledging a consensus among the Board that the lack of retail space allocation raised serious 11 objections to the approval, President Kaz recognized the difficulty for the Board to honor resident sentiment 12 within the many constraints of the zoning approval process. She recognized the efforts by the applicant to 13 address as many objections as possible by providing an ongoing stream of revisions to his original concept. 14 This has helped to demonstrate his good faith effort to satisfy the Board’s duty to serve the residents of 15 Kenilworth but also has challenged the decision-making process with its oft-evolving proposals. Nonetheless, 16 she suggested that the dedication to the decision-making process among stakeholders has proven fruitful and 17 encouraged everyone involved to persevere. Turning to another source of objection, she then asked the 18 Board to turn their discussion to the issue of building height. 19 20 Trustees offered opinions regarding the stated zoning code restrictions, their willingness to accept the five 21 additional feet allowed within the zoning code when considering a P.U.D. and acknowledged the height and 22 massing relief provided by the revised proposal design as described by Mr. Freiburger. They addressed a 23 question to Mr. Pilant of the ARC regarding the appropriateness of a fourth-floor penthouse in the design. 24 Speaking for himself, he agreed that the design changes to the frontal view of the structure addressed size 25 and massing concerns effectively. It was on the other three sides of the structure that the ARC continues to 26 have concerns in this area. He cited concerns around how the proposed structure blends with neighboring 27 buildings from these different perspectives. Trustees cited views from the Kenilworth train station and 28 neighboring two-story buildings and challenged the applicant’s claims that the structure will “experience” as a 29 building shorter than 40 feet. Mr. Freiburger suggested that the Board’s position appears to be that no 30 compromise need be made among conflicting code restrictions and he does not support that view. He 31 emphasized how much work he has done to come close satisfying all zoning restrictions but felt compromise 32 will inevitably be needed. President Kaz, citing the need to provide time for public comment, asked that the 33 Board shift its discussion to public benefit. 34 35 Mr. Blue offered that any discussion of public benefit will require a decision on the final structure design. He 36 went on to describe a dilemma for providing that final design which was the need to include retail in a 37 structure not taller than 40 feet. He noted the applicant’s claim that providing a design that conforms to 38 these restrictions is not financially feasible. Without a financially feasible final design, the discussion of public 39 benefit, in his estimation, was moot. Accepting Mr. Blue’s premise for the purposes of discussion, President 40 Kaz asked the Board to discuss whether they would accept a building height taller than 40 feet if it meant the 41 structure would include retail space. 42 43 Some Trustees expressed comfort with a taller building if it meant retaining retail space. There were concerns 44 about how much taller and the Board emphasized the need to see an actual proposal. Mr. Freiburger 45 15 suggested a financially feasible alternative with retail space would revolve around 45 feet in height. Some 1 trustees were unconvinced there was a need to go beyond the 40-foot limit and felt limiting decision options 2 to either having retail space at building height of more than 40 feet, or having building height limited to 40 3 feet and no retail space was unwise and felt the question of eliminating the fourth-floor penthouse altogether 4 was never properly addressed. President Kaz offered that a presentation made to the PC on April 7, 2026, by 5 the applicants confirmed that elimination of the fourth-floor penthouse would make the project financially 6 unfeasible. President Kaz then asked Mr. Blue to describe a path forward for the Board. Mr. Blue 7 underscored the dilemma regarding the inclusion of retail space and honoring zoning code height limits has 8 offered two possible outcomes: a financially feasible compromise proposal from the applicant which can 9 satisfy a majority of Board members, or an admission that there is no proposal that can include retail and 10 remain compliant with the Zoning code, thus ending any further deliberations on this matter. Trustees then 11 clarified the nature of the most recent PC deliberations regarding the revised proposal. No consensus was 12 reached. 13 14 President Kaz, after conferring with Attorney Jones, offered that consideration of this item by the Board 15 should be continued to next month’s Board meeting, and time should be devoted to registering public 16 comment on the item presently. She urged residents to limit their speaking time to three minutes and avoid 17 repeating comments that have already been registered with the Village and thus allowing as many voices and 18 fresh commentary to be heard as possible. 19 20 Resident Kathy Kirrish felt the Village should insist on a retail component from the applicants, that the 21 proposal should observe present zoning code height restrictions, and that the additional residential capacity 22 has insufficient infrastructure support. She urged the Board to invite other developers to submit proposals 23 that would satisfy these demands. 24 25 Resident Vivian Valberg expressed concern about the negative effect the proposed structure would have on 26 property values for households on Melrose Avenue and the limited likelihood of filling retail space once it 27 becomes available. 28 29 Resident David Ward offered that, given his experience as a professional photographer, an individual’s ability 30 to perceive differences in height at extended distances is highly limited. He felt concern about the height 31 variances of the proposed structure was thus overemphasized and should be reconsidered. He encouraged 32 the Board to instruct the developer to put his best proposal together that addresses Village desires without 33 concern for exceeding height restrictions in the zoning code. 34 35 Resident Rob Weibking supported the ARC and PD concerns about massing and scale of the proposed 36 structure. He felt the negative effect on existing structures and roadways behind the building outweighs any 37 perceived public benefit of granting zoning code relief. 38 39 Resident Bill Tribe did not support granting zoning relief for the proposed project and urged the Board to 40 resist approving the P.U.D. for any project without a high degree of support from all stakeholders. He did not 41 want the Board to set an ill-considered precedent for subsequent decisions. 42 43 16 Ms. Ceciel Coolgem-Fosco, a Kenilworth business owner located adjacent to the proposed project, expressed 1 concern about the impact of pending construction on her business activities and support for the addition of 2 retail space in the area. 3 4 Resident Lois Stanley felt the fourth-floor penthouse of the revised proposal should be eliminated, suggested 5 the developer redistribute any lost financial expectations to the remaining units in order to make it financially 6 feasible, and the side and rear designs be revised to reduce massing and scale. 7 8 Resident Mike Goode felt the Board should not grant zoning relief to the revised proposal and protect the 9 carefully preserved character of the Village. He did not believe adding retail space was as important as others 10 have suggested and cited infrastructure insufficiencies that frustrated interest from potential retail 11 businesses. He felt the revised proposal was oversized and would cause traffic and parking problems for 12 nearby residences. 13 14 Resident Eric Miller offered that he had 229 resident signatures opposing a 40-foot structure representing 176 15 households and presented a map depicting the distribution of signatories geographically within the Village. 16 He suggested there were more people to add to that total. He urged the Board to resist approving the C.O.A. 17 and the P.U.D. given this information. 18 19 Resident Patricia Naughton felt the oft-revised proposals from the developer made commenting on any one 20 version difficult. She recounted recent decisions by retail businesses to relocate to spaces in neighboring 21 communities that better supported their business activity. She felt this indicated deficiencies in infrastructure 22 such as parking made attracting and keeping retail activity in the Village difficult thus making an emphasis on 23 additional retail space Ill-advised. She also felt that demand for the proposed residential units could be 24 overestimated. She concluded her remarks suggesting the placement of residential units in a business district 25 could open the Village to committing safety violations. 26 27 Resident David Joyce urged the Board to accept the demonstrated level of public response to the revised 28 proposal as an indication of the public will being against approval. He felt regulators had not interpreted the 29 zoning code properly and emphasized the undesirability of the population density that the revised proposal 30 would produce. He concluded by reiterating his observation that property tax revenue produced by the 31 revised proposal would be directed to the Tax Increment Financing Fund created for the business district 32 rather than the Village at large. 33 34 Resident Alice Reed felt that potential retail businesses could be attracted to the newly constructed space the 35 revised proposal could provide. 36 37 Resident Greg Kirrish felt there could be retail interest in the existing structures if there was a more aggressive 38 attempt to promote it. He then cited the public sentiment portrayed by earlier commenters supports the 39 notion that Village residents oppose approving the proposed project. 40 41 President Kaz then turned to those attending the meeting virtually for their comments. 42 43 Resident Louis Keiler questioned whether the developer could negotiate concessions from the present 44 property owners of the site in question in order to improve the financial feasibility of a proposal that complied 45 17 with zoning code restrictions and suggested that a more aggressive effort to market the property could result 1 in expanding the choices available to the Village. 2 3 Resident Lydia Barhight wondered if the present water and sewer drainage available to the new structure 4 would be adequate. President Kaz responded that studies of this topic have been done and the revised 5 project would be adequately served. 6 7 Resident Marjie Zander argued that the revised proposal entails an unprecedented level of density for the size 8 of the property in question. She supported the ARC and PC efforts to address this officially in their denial of 9 the C.O.A. and the P.U.D. 10 11 President Kaz then declared the period for public comment to be over and asked the applicant if he would like 12 to respond. Mr. Freiberger asked to be given time to respond at a later date and the Board agreed. Mr. 13 Edwards inquired whether the revised proposal is the last iteration the Board would consider or could yet 14 another revision reflecting the evening’s discussion be pursued. President Kaz indicated that due to the lack 15 of consensus among the Board, more time is needed to answer that question. She praised the iterative 16 nature of the process and indicated that further discussion regarding the matter will be continued his evening 17 and that staff will reach out in the coming days as appropriate. 18 19 Hearing no further questions, President Kaz asked for a motion to continue consideration of this item until the 20 May 18, 2026, Board meeting. Trustee Gottschall so moved, and Trustee Vitu seconded the motion. 21 22 A roll call vote was taken as follows: 23 24 For: Ransford, Ottsen*, Hannus, Gottschall, Lojkovic, Vitu 25 26 Opposed: None 27 *Trustee Ottsen experienced technical difficulties and could not verbally respond to the roll call 28 The roll call tally was five votes in favor, and none opposed. President Kaz declared the item so continued. 29 30 Turning to the next agenda item, President Kaz read it aloud. 31 32 7. Action on the Following Items Pertaining to Water Service Lines: 33 a) Ordinance Approving an Amendment to Kenilworth Code of Ordinances Chapters 50 34 and 150 Concerning the Illinois Plumbing Code 35 36 She then asked Management Analyst Schmidt to report on the item. Mr. Schmidt reviewed the history of the 37 process followed by the Public Works Committee (PWC) in response to the State of Illinois Lead Service Line 38 Replacement and Notification Act 415 ILCS 5/17.12 (“ILSLRNA”), enacted in 2022, aimed at identifying and 39 replacing all lead service lines within the state by 2042. He described the process followed by the PWC over 40 the past year developing a strategy for the Village to achieve compliance and pursuing the steps necessary to 41 implement it. The item under consideration is another step in that process as it will amend the Village 42 Plumbing Code to facilitate the implementation of a cost-sharing arrangement to be entered into by the 43 Village and individual residents to make the appropriate changes to the water service delivery system that is 44 unique to each household. He elaborated on the cost-sharing plan, giving examples of various service delivery 45 configurations and how the proposed chapters to the Kenilworth Plumbing Code would come into play and 46 18 thereby illustrating the need for the amendment to the code. He concluded his remarks by outlining the steps 1 that would be taken subsequent to the approval, to implement the cost-sharing arrangement once the 2 ordinance is approved. Trustees clarified aspects of the cost-sharing program and opined on the difficulty of 3 predicting its impact on any one fiscal year between now and its completion. 4 5 b) Ordinance Establishing the Village of Kenilworth Lead Water Service Line Replacement 6 Cost-Sharing Program 7 8 President Kaz, acknowledging that the discussion of Agenda Item #7b was absorbed in the discussion of 9 Agenda Item #7a requested a motion to approve both ordinances together. Trustee Ransford so moved, and 10 Trustee Lojkovic seconded the motion. 11 12 A roll call vote was taken as follows: 13 14 For: Ransford, Ottsen, Hannus, Gottschall, Lojkovic, Vitu 15 16 Opposed: None 17 18 The roll call tally was six votes in favor, and none opposed. President Kaz declared the amendment approved 19 and the cost-sharing program established. 20 21 Report from Staff 22 A. Community Development 23 B. Finance 24 C. Police 25 Kenilworth Police Department (KPD) Chief Silva reported on his department’s efforts in the categories of 26 traffic safety, school security, and community engagement. He highlighted lower traffic activity but offsetting 27 activity in other areas kept the KPD fully engaged, and an unforeseen uptick in FOIA requests for the Q1 of FY 28 2026. He then took time to discuss recent auto theft activity in the Village, its cause, the likely perpetrators, 29 the potential aftermath, and the steps being taken by the KPD to address the problem. He concluded with 30 comments on recent community engagement and school safety activities. 31 D. Public Works 32 A. Legal Counsel 33 B. Village Manager 34 35 Business from the Public 36 37 President Kaz then asked whether there was any business from the public not included in the evening’s 38 agenda. There were none. 39 40 Adjourn 41 42 Having no further business, President Kaz asked for a motion to adjourn the meeting. Trustee Lojkovic so 43 moved, and Trustee Gottschall seconded the motion. 44 45 A roll call vote was taken as follows: 46 19 1 For: Ransford, Ottsen, Hannus, Gottschall, Lojkovic, Vitu 2 3 Opposed: None 4 5 The roll call tally was six votes in favor, and none opposed. President Kaz declared the meeting adjourned at 6 10:18 p.m. 7 8 9 10 20 Request for Board Action Agenda Item: IV – Warrant List Staff Contact: Katarzyna Thake, Administration Kathleen Morley, Lauterbach & Amen Subject: Approval of the Warrant List Summary: Warrants are presented for consideration and approval in two different classifications. Class A warrants are those payments which are submitted to the Village Board for review and approval. For these warrants, no payment has been issued. Class B warrants are payments that have already been made and are submitted to the Village Board for ratification. Employee payroll is typically included in the Class B warrants total when presented, but not shown on check listing since payroll is paid from the payroll account. Payments which are of particular note are highlighted on the warrant list. Policy: Village financial activity is governed by a combination of the Village Code and financial policies of the Village. Recommendation: The Village Manager submits the following for review and consideration: • Class A Warrant List (attached) totaling $1,055,016.43 - 106 disbursements • Class B Warrant List and Payroll totaling $146,952.26 o Class B Check Register = No Disbursements o Employee Payroll, April 23 $63,091.70 o Employee Payroll, April 9 $83,860.56 o Payroll expenses do not appear on the Class B Warrant List printout but are ratified with the Class B Warrants • Check Numbering: o Last check number approved – GEN 42194, 835(A) & 833 (E) – April 20th o Start/End Checks Class B - None o Start/End Check Class A - GEN 42195 - 42266, 836(A) – 866(A) & 867(E) – 869(E) • Voided Checks and Cause o None Considered By: Date: Village Board 05/18/26 Village of 21 CHECK REGISTER FOR VILLAGE OF KENILWORTH CHECK DATE 05/14/2026 - 05/21/2026 Check Date Bank Check Vendor Name Description Amount Bank GEN GENERAL OPERATING Check Type: ACH Transaction GEN 05/20/2026 GEN 836(A) ADVANCE SWEEPING SERVICES, IN 2026 STREET SWEEPING RESO 2025-18 1,993.99 2026 STREET SWEEPING RESO 2025-18 1,031.68 3,025.67 05/20/2026 GEN 837(A) AMAZON CAPITAL SERVICES YELLOW COPY PAPER FOR PERMITS, LATE UB 16.79 LAPTOP SLEEVE, PRINTER TONER 52.97 OFFICE SUPPLIES 44.41 COFFEE SUPPLIES APRIL 2026 36.66 150.83 05/20/2026 GEN 838(A) AMERICAN LEGAL PUBLISHING COR AMERICAN LEGAL CODE LIBRARY ANNUAL RENE 550.00 05/20/2026 GEN 839(A) ANCEL, GLINK, DIAMOND, BUSH, APRIL 2026 LEGAL SERVICES 8,559.00 05/20/2026 GEN 840(A) AXON ENTERPRISE, INC. AXON BASIC LICENSE BUNDLE QTY 6 OFFICER 1,038.32 05/20/2026 GEN 841(A) BS&A BS&A CLOUD UPGRADE 3RD INSTALLMENT 15,300.00 05/20/2026 GEN 842(A) BULLEY & ANDREWS, LLC FY 26 PHASE 2 BIP CONSTRUCTION - PAYAPP 622,798.41 05/20/2026 GEN 843(A) CINTAS CORPORATION 2ND WEEK MARCH UNIFORM RENTAL 51.81 4TH WEEK OF MARCH UNIFORM RENTAL 51.81 4TH WEEK OF APRIL UNIFORM RENTAL 51.81 4TH WEEK APRIL UNIFORM RENTAL 51.81 2ND WEEK APRIL UNIFORM RENTAL 51.81 1ST WEEK APRIL UNIFORM RENTAL 51.81 1ST WEEK MAY UNIFORM RENTAL 51.81 362.67 05/20/2026 GEN 844(A) CIORBA GROUP INC GREEN BAY / ROGER DROP CHAMBER DESIGN E 3,336.75 WOODSTOCK CONSTRUCTION ENG. - CLOSEOUT 1,320.00 4,656.75 05/20/2026 GEN 845(A) CONVERGED DIGITAL NETWORKS LL VH & PW PHONE 052126-062026 376.00 05/20/2026 GEN 846(A) CRYSTAL MANAGEMENT & VILLAGE HALL, PD, & TRAIN STATION CLEAN 1,155.00 05/20/2026 GEN 847(A) DELTA DENTAL OF ILLINOIS - VI VISION BENEFITS - MAY 2026 164.84 VISION BENEFITS - MAY 2026 42.09 206.93 05/20/2026 GEN 848(A) FEECE OIL CO. FUEL USAGE - FEBRUARY 2026 2,835.22 FUEL USAGE - MONTH 2,443.33 5,278.55 05/20/2026 GEN 849(A) FERGUSON ENTERPRISES, LLC METER SUPPLIES 552.83 1 1/2" METER REGISTERS 491.44 METER PARTS FOR WATER METERS 317.00 1" BRASS WATER METERS 1,957.93 05/13/2026 12:06 PM Page: 1/6 22 CHECK REGISTER FOR VILLAGE OF KENILWORTH CHECK DATE 05/14/2026 - 05/21/2026 Check Date Bank Check Vendor Name Description Amount Bank GEN GENERAL OPERATING Check Type: ACH Transaction GEN 3,319.20 05/20/2026 GEN 850(A) FLOOD BROTHERS DISPOSAL DEBRIS PICK UP FOR STREET SWEEPINGS 1,221.05 DEBRIS PICK UP FOR STREET SWEEPINGS 1,102.90 2,323.95 05/20/2026 GEN 851(A) GEWALT HAMILTON ASSOC., INC MARCH 2026 GENERAL ENGINEERING SERVICES 216.00 MARCH 2026 PLAN REVIEW ENGINEERING SERV 2,016.78 2,232.78 05/20/2026 GEN 852(A) INTERDEV, LLC CONTRACT IT SVC - APRIL 2026 4,624.44 05/20/2026 GEN 853(A) J.G. UNIFORMS INC UNIFORMS - ZORDAN 356.60 UNIFORMS- VALLEJO (SHOES) 140.00 UNIFORMS- SILVA 159.90 656.50 05/20/2026 GEN 854(A) KATARZYNA M THAKE REIMBURSEMENT FOR FOOD @ EOC EVENT 33.31 05/20/2026 GEN 855(A) LEADS ONLINE 2026-2027 LEADS ONLINE- INVESTIGATION T 1,873.00 05/20/2026 GEN 856(A) MADISON NATIONAL LIFE LIFE INSURANCE - MAY 2026 227.12 05/20/2026 GEN 857(A) MENARDS-MORTON GROVE BROWN MULCH FOR FLOWER BED 44.20 CONCRETE SUPPLY AND SAFETY SHIRTS 103.20 REBAR FOR CONCRETE WORK 16.44 BROWN MULCH WATER TOWER PARK 44.20 208.04 05/20/2026 GEN 858(A) MGT OF AMERICA CONSULTING, LL FEBRUARY 2026 - INTERIM COMMANDER GLEW 14,572.51 MARCH 2026 - INTERIM COMMANDER GLEW CON 13,920.01 APRIL 2025 - INTERIM COMMANDER GLEW CON 13,498.14 41,990.66 05/20/2026 GEN 859(A) NORTH SUBURBAN EMPLOYEE COOP MEDICAL INSURANCE - APRIL 2026 31,939.00 05/20/2026 GEN 860(A) NORTH SUBURBAN EMPLOYEE COOP DENTAL INSURANCE - APRIL 2026 2,038.00 05/20/2026 GEN 861(A) OSAGE APRIL TREE INSPECTIONS 595.00 05/20/2026 GEN 862(A) SAFE BUILT APRIL 2026 ADMIN_BUILDING PLAN REVIEW A 114.04 APRIL 2026 BUILDING PLAN REVIEW AND INS 6,583.95 6,697.99 05/20/2026 GEN 863(A) SHERWIN-WILLIAMS YELLOW PAINT FOR NO PARK LOCATIONS 130.55 05/20/2026 GEN 864(A) SWANNC JUNE 2026 WASTE TIP FEE 4,223.00 05/20/2026 GEN 865(A) WILLOW ELECTRICAL SUPPLY CO I LED LIGHT BULBS FOR STREET LIGHTS 393.50 05/20/2026 GEN 866(A) WOODHOUSE TINUCCI ARCHITECTS, ARCH. BEACH PROJECT - VB APPROVAL 10/28 783.75 05/13/2026 12:06 PM Page: 2/6 23 CHECK REGISTER FOR VILLAGE OF KENILWORTH CHECK DATE 05/14/2026 - 05/21/2026 Check Date Bank Check Vendor Name Description Amount Bank GEN GENERAL OPERATING Check Type: ACH Transaction GEN MAR 26 ARCH. BEACH PROJECT - VB APPROVA 1,000.00 ARCH. BEACH PROJECT - VB APPROVAL 10/28 7,090.00 8,873.75 Total ACH Transaction: 775,837.92 Check Type: EFT Transfer GEN 05/20/2026 GEN 867(E) FIRST NATIONAL BANK OF OMAHA CONSTANT CONTACT 032126-042126 75.00 LUNCH FOR EOC EVENT 254.27 COMCAST COAX ACCOUNT CLOSE OUT 25.27 INTERNET SERVICE (MARCH & APRIL) 1,070.11 FOXIT PDF EDITOR - 1 YEARLY SUBSCRIPTIO 136.55 FOXIT PDF EDITOR - 1 MONTHLY SUBSCRIPTI 12.09 ONLINE REEBATE FOR J MIKES EOC LUNCH (10.17) 1,563.12 05/20/2026 GEN 868(E) FIRST NATIONAL BANK OF OMAHA VILLAGE COFFEE PURCHASE 19.99 05/20/2026 GEN 869(E) FIRST NATIONAL BANK OF OMAHA CONCRETE TRAILER AND MATERIAL 217.64 CONCRETE AND MACHINE (TAX WILL BE RETUR 62.50 280.14 Total EFT Transfer: 1,863.25 Check Type: Paper Check GEN 05/20/2026 GEN 42195 AT&T ADMIN/PW CELL PHONES 032626-042526 286.20 6 PHONES (MAR 26 2026 - APR 25 2026) 261.60 547.80 05/20/2026 GEN 42196 BACKFLOW SOLUTIONS, INC. RESIDENTIAL BACKFLOW SURVEY AND DATA CO 4,435.00 05/20/2026 GEN 42197 Bart Kluzik BD Bond Refund 289.00 05/20/2026 GEN 42198 BRADY INDUSTRIES OF ILLINOIS TOILET PAPER AND PAPER TOWEL 120.06 05/20/2026 GEN 42199 CHICAGO TRIBUNE COMPANY, LLC LEGAL NOTICE MARCH 2026 443.40 05/20/2026 GEN 42200 Cittrix Building Services, In Check Request For Bond: BD26-0028 2,500.00 05/20/2026 GEN 42201 COM ED-STREET LIGHTS FY 26 COMED STREET LIGHTS 670.03 05/20/2026 GEN 42202 COMED COMED PRESSURE REDUCTION STATION 033026 71.53 COMED BOOSTER PUMP STATION 033026-04292 71.53 WATER TOWER ELECTRIC 040326-050426 47.03 190.09 05/20/2026 GEN 42203 Concordia Wireless Check Request For Bond: BD25-0012 5,000.00 05/20/2026 GEN 42204 CONTAINED GARDEN INC FLOWER PLANTINGS ON GREEN BAY ROAD (TIF 1,000.00 05/20/2026 GEN 42205 Craig Culbert BD Bond Refund 812.50 05/20/2026 GEN 42206 CRITICAL REACH, INC CRITICAL REACH 2026 APBNET ANNUAL SUPP 240.00 05/20/2026 GEN 42207 Deckwerks Check Request For Bond: BD25-0068 2,500.00 05/20/2026 GEN 42208 DENNIS P. SELVIG PRE-EMPLOYMENT SESKI 4-30-2026 700.00 05/13/2026 12:06 PM Page: 3/6 24 CHECK REGISTER FOR VILLAGE OF KENILWORTH CHECK DATE 05/14/2026 - 05/21/2026 Check Date Bank Check Vendor Name Description Amount Bank GEN GENERAL OPERATING Check Type: Paper Check GEN 05/20/2026 GEN 42209 EDWARD A ANDERSON CO Check Request For Bond: BD26-0030 2,500.00 05/20/2026 GEN 42210 ERIC ZYZYNSKY BD Bond Refund 2,500.00 05/20/2026 GEN 42211 ERNIES UNDERGROUND COMPANY 2026-02-13 WATER MAIN BREAK EMERGENCY R 5,800.00 05/20/2026 GEN 42212 ESRI ESRI ONLINE GIS ANNUAL SUBSCRIPTION - 2 1,075.00 05/20/2026 GEN 42213 FLORES, JESUS Check Request For Bond: BD26-0044 2,500.00 05/20/2026 GEN 42214 FOSTER & FOSTER, INC. POLICE PENSION FUND GASB 67/68 REPORT 6,967.00 05/20/2026 GEN 42215 FOX VALLEY FIRE & SAFETY QUARTERLY FIRE ALARM MONITORING VILLAGE 183.00 05/20/2026 GEN 42216 GEORGE & EMILY ATIA Check Request For Bond: BD26-0046 1,151.50 05/20/2026 GEN 42217 GLENBROOK AUTO PARTS INC REVERSE ALARM FOR 5 YARD DUMP TRUCK 48.01 WINDSHIELD WASHER NOZZLE AND HOSE CONNE 36.98 84.99 05/20/2026 GEN 42218 HEART CERTIFIED AUTO CARE - W 614 OIL CHANGE AND 2 TIRES WITH ALIGNME 745.91 05/20/2026 GEN 42219 ICMA VM MEMBERSHIP DUES 07/2026-06/2027 960.00 05/20/2026 GEN 42220 IL DEPARTMENT OF TRANSPORTATI KENILWORTH AVENUE RESUFACING 2020 (PROJ 45,437.35 05/20/2026 GEN 42221 ILLINOIS STATE POLICE LIQUOR LICENSE FINGERPRINTS 27.00 05/20/2026 GEN 42222 J R Roofing, Ltd.-escrow escrow refund-733 CUMMINGS 650.00 05/20/2026 GEN 42223 JOHN'S GARAGE 8.6 BOSS PLOW CUTTING EDGE AND BOLTS 273.46 05/20/2026 GEN 42224 Jolie Schwartz Check Request For Bond: BD25-0205 225.00 05/20/2026 GEN 42225 KENILWORTH UNION CHURCH Check Request For Bond: BD24-0241 12,300.00 05/20/2026 GEN 42226 LAPWING LCC 310 WARWICK ESCROW REFUND 2,500.00 05/20/2026 GEN 42227 LAW ENFORCEMENT TRAINING, LLC COURTSMART POLICE MONTHLY ACCESS 2026 600.00 05/20/2026 GEN 42228 LECHNER AND SONS 3RD WEEK MARCH MAT RENTAL TRAIN STATION 55.20 3RD WEEK MARCH MAT RENTAL TRAIN STATION 55.20 1ST WEEK MAY MAT RENTAL TRAIN STATION 55.20 4TH WEEK APRIL MAT RENTAL TRAIN STATION 55.20 2ND WEEK APRIL MAT RENTAL TRAIN STATION 55.20 3RD WEEK APRIL MAT RENTAL TRAIN STATION 55.20 2ND WEEK MAY MAT RENTAL TRAIN STATION 55.20 386.40 05/20/2026 GEN 42229 LEGACY PROJECT CONFERENCE & MEMBERSHIP DUES 2026-27 - 165.00 05/20/2026 GEN 42230 Lifetime Xteriors Check Request For Bond: BD26-0035 2,500.00 05/20/2026 GEN 42231 LLD ELECTRIC CO. AC UNIT RELAY CONTROLS FOR FIRE SUPPRES 1,620.00 05/20/2026 GEN 42232 LOCK, ADAM Check Request For Bond: BD26-0050 1,737.50 05/20/2026 GEN 42233 LURVEY LANDSCAPE SUPPLY TOP SOIL FOR WATER TOWER PARK 114.00 POTTING SOIL PLANTERS 654.00 768.00 05/20/2026 GEN 42234 LURVEY LANDSCAPE SUPPLY WILDFLOWER SEEDS FOR TRAIN STATION 23.00 05/20/2026 GEN 42235 MANISHA KHANNA-ESCROW PERMIT REFUND-110 KENILWORTH 172.62 05/20/2026 GEN 42236 MEADE ELECTRIC COMPANY INC 3-30-2026 TRAFFIC LIGHT SHER-KENIL - TR 541.71 05/20/2026 GEN 42237 MENONI & MOCOGNI PEAT MOSS FOR LANDSCAPING 141.00 05/20/2026 GEN 42238 MID AMERICAN WATER OF WATER REPAIR CLAMP FOR MAIN BREAKS 928.63 05/20/2026 GEN 42239 Midwest Arbor Corporation Check Request For Bond: BD25-0072 432.00 Check Request For Bond: BD25-0225 2,331.00 05/13/2026 12:06 PM Page: 4/6 25 CHECK REGISTER FOR VILLAGE OF KENILWORTH CHECK DATE 05/14/2026 - 05/21/2026 Check Date Bank Check Vendor Name Description Amount Bank GEN GENERAL OPERATING Check Type: Paper Check GEN 2,763.00 05/20/2026 GEN 42240 MILLEN ACE HARDWARE HAND TOOLS FOR WEED PULLING AND PLANTIN 32.71 PARTS TO INSTALL CAMERA 43.64 76.35 05/20/2026 GEN 42241 MOTOROLA 2025 RADIO AIR TIME (APRIL, JUNE, SEPT 3,916.00 2026 RADIO AIR TIME JANUARY 667.00 2026 RADIO AIR TIME FEBRUARY 667.00 2026 RADIO AIR TIME MARCH 667.00 2026 RADIO AIR TIME APRIL 667.00 6,584.00 05/20/2026 GEN 42242 NICOR WATER TOWER GAS 032426-042326 64.87 NICOR PUBLIC WORKS - FEB - APRIL 2,137.44 NICOR - BOOSTER PUMP STATION 032426-042 179.61 NICOR - WATER PLANT 032426-042226 505.19 2,887.11 05/20/2026 GEN 42243 NORTHERN ILLINOIS UNIVERSITY WOMEN'S LEGACY 05/2026-2027 165.00 05/20/2026 GEN 42244 NOVA FIRE PROTECTION, INC REPAIR FIRE SUPPRESION SYSTEM 480.00 DRY AND WET ANNUAL FIRE SYSTEM INSPECTI 1,502.00 1,982.00 05/20/2026 GEN 42245 Orchard Glen Homes, LLC Check Request For Bond: BD24-0036 326.25 Check Request For Bond: BD25-0080 326.25 Check Request For Bond: BD24-0180 5,000.00 Check Request For Bond: BD25-0207 2,487.50 8,140.00 05/20/2026 GEN 42246 PACE ANALYTICAL SERVICES, LLC SCHOOL LEAD IEPA MANDATE SAMPLE 87.50 DAY CARE IEPA LEAD SAMPLE 35.00 DAYCARE LEAD IEPA SAMPLE 35.00 APRIL BACTERIA WATER SAMPLE 60.00 LEAD SAMPLE 70.50 288.00 05/20/2026 GEN 42247 PETER BAKER & SON CO ASPHALT 132.60 ASPHALT FOR ROAD PATCHES 131.30 263.90 05/13/2026 12:06 PM Page: 5/6 26 CHECK REGISTER FOR VILLAGE OF KENILWORTH CHECK DATE 05/14/2026 - 05/21/2026 Check Date Bank Check Vendor Name Description Amount Bank GEN GENERAL OPERATING Check Type: Paper Check GEN 05/20/2026 GEN 42248 POLICE LAW INSTITUTE TRAINING FOR BEACH EMPLOYEES 420.00 05/20/2026 GEN 42249 REGAL ROOFING SERVICES LLC Check Request For Bond: BD26-0052 2,500.00 05/20/2026 GEN 42250 ROGER STERLING LLC Check Request For Bond: BD25-0222 1,325.00 05/20/2026 GEN 42251 SANDRA ABREVAYA BD Bond Refund 2,500.00 05/20/2026 GEN 42252 SIKICH LLP AUDIT SERVICES FY25 - PROGRESS BILL 2 10,600.00 05/20/2026 GEN 42253 SUNRISE TREE SERVICE, INC. 650 PARK DRIVE LARGE LIMB REMOVAL 285.00 REMOVE LARGE DEAD LIMBS - 54 KENILWORTH 1,125.00 1,410.00 05/20/2026 GEN 42254 TESKA ASSOCIATES MARCH 2026 ONGOING PLANNING SERVICES RE 10,752.85 05/20/2026 GEN 42255 THE PLUMBING SMITH, INC RPZ SERVICE FOR BACK FLOW AT PW 331.80 05/20/2026 GEN 42256 THOMPSON ELEVATOR INSPECTION, ELEVATOR INSPECTIONS - 512 GREEN BAY RD 43.00 05/20/2026 GEN 42257 THOMSON REUTERS-WEST ONLINE INVESTIGATIVE TOOL (3/1/2026-3/3 210.74 05/20/2026 GEN 42258 Titan Construction Check Request For Bond: BD25-0062 2,500.00 05/20/2026 GEN 42259 TRADITIONAL TREE CARE 2026-04-14 TREE REMOVAL REMOVAL AT 310 2,450.00 05/20/2026 GEN 42260 TYLER TECHNOLOGIES SQUAD PRINTER PAPER ORDER FROM 2024 184.00 05/20/2026 GEN 42261 VERIZON WIRELESS CELL SERVICE FOR METER READ & SQUAD HOT 214.30 CELL SERVICE FOR METER READ & SQUAD HOT 214.20 428.50 05/20/2026 GEN 42262 VILLAGE OF GLENVIEW KENILWORTH POLICE DISPATCH SERVICES APR 58,806.00 05/20/2026 GEN 42263 VILLAGE OF WILMETTE PURCHASE OF WATER - APRIL 2026 13,270.34 05/20/2026 GEN 42264 VILLAGE OF WINNETKA 2026 GIS SERVICES 24,972.00 05/20/2026 GEN 42265 WILMETTE AUTO BODY SAFETY INSPECTION OF VEHICLE 116 40.00 05/20/2026 GEN 42266 ZAFIRO PAPASTRATAKOS // ZTP S APRIL-MAY 2026 PERMIT AND CODE ENFORCEM 6,509.72 Total Paper Check: 277,315.26 GEN TOTALS: Total of 106 Checks: 1,055,016.43 Less 0 Void Checks: 0.00 Total of 106 Disbursements: 1,055,016.43 05/13/2026 12:06 PM Page: 6/6 27 Request for Board Action Agenda Item: V.A.1 Staff Contact: Jordan Schmidt, Administration Heather McFarland, Administration Subject: Resolution Approving a Professional Services Agreement with Ciorba Group of Chicago, IL for the Design of the Abingdon Avenue, Robsart Road, and Tudor Place Water Main Replacement Project in the amount of $85,052.50 Summary: As part of the FY2026 Budget, the Village Board identified the design engineering for the replacement of the water mains on Abingdon Avenue, Robsart Road, and Tudor Place as a goal. In March 2026, staff released a Request for Proposals (RFP) to solicit interested firms and received five proposals. Staff have reviewed the proposals and recommend that the Village enter into a professional services agreement with Ciorba Group, of Chicago, IL for design engineering services in the amount of $85,052.50. Background of Matter: In preparation for the FY2026 budget, staff recommended inclusion of design engineering for the replacement of the water mains on Abingdon Avenue, Robsart Road, and Tudor Place. In April 2018, the Village completed a hydraulic model of the water system, performed by Stanley Consultants, to further assess future water system needs. As a part of the modeling work, Stanley Consultants found flow and pressure issues in the system, as well as records of past water main breaks. As part of their final report, Stanley recommended a phased approach to replacing water mains to address these concerns. The replacement of the water mains on Abingdon, Robsart, and Tudor were identified as a recommended replacement within the report. The completion of the design of the project is an important step towards getting the project ready for construction. The existing water mains on Abingdon, Robsart, and Tudor are over 50 years old and have a diameter of 6". This has resulted in a reduction of water pressure to the fire hydrants in the area. By completing the replacement and upgrade to an 8" water main, the Village is replacing an aging piece of infrastructure and ensuring the fire hydrants in that area have the adequate flow rate for emergency use. In addition, there are an estimated 23 lead service lines in the project area, which will be replaced during this project. On March 17, 2026, the Village released an RFP for design engineering services. Five proposals to complete the work were received: Proposer Price Ciorba Group $85,052.50 Bleck Engineering $92,500 Considered By: Date: Village Board 05/18/26 Village of 28 HMG Engineers $104,800 Chastain Consulting Engineers $123,830.42 Gewalt Hamilton $125,500 Proposals were evaluated based on their technical approach, experience, staff capabilities, and interview. Based on these factors, Ciorba Group (Ciorba) was selected as the preferred consultant to complete the design work. Ciorba illustrated a precise understanding of the scope of the project. Additionally, Ciorba has relevant experience with similar projects in neighboring communities. Ciorba has also completed past work in the Village with the Sterling Road water main design in 2018, and Brier Street, Park Drive and Maclean Avenue water main design in 2020. For these reasons, Staff recommends the Board to authorize the Village Manager to execute a contract with Ciorba to complete the design engineering work on the Abingdon Avenue, Robsart Road, and Tudor Place water main replacement. The proposed scope of work is expected to take six to seven months to complete. The goal of the project is to the get the work shovel ready, so when funding is identified, the Village can proceed immediately. A potential pause between the preliminary design work and final bid documents is anticipated if funding is not identified at that point. As part of their proposal, Ciorba will assist in identifying any potential grant or other funding sources for the project. Policy: Village Board approval is required to engage in non -emergency agreements in excess of $20,000. Additionally, the Village Purchasing Manual guides the process for the purchase of materials in excess of $20,000. The practice of the Village is to solicit proposals for professional services in a like manner. Financial Impact: The Village budgeted $ 127,000 for design engineering services . The proposal from Ciorba is estimated at $85,052.50. Total Contract Amount $85,052.50 Budget Amount (FY26) $127,000 Variance: $41,947.50 under budget GL Number: Capital Fund: 27-935-5322 Recommendation: Staff recommends that the Village Board approve the agreement with Ciorba Group, LLC in the amount of $85,052.50. Attachment: Resolution Approving a Professional Service Agreement with Ciorba Professional Service Agreement 29 VILLAGE OF KENILWORTH RESOLUTION NO. 2026-___ RESOLUTION APPROVING A PROFESSIONAL SERVICES AGREEMENT WITH CIORBA GROUP OF CHICAGO, IL FOR THE DESIGN OF THE ABINGDON AVENUE, ROBSART ROAD, AND TUDOR PLACE WATER MAIN REPLACEMENT PROJECT IN THE AMOUNT OF $85,052.50 WHEREAS, the Village of Kenilworth ("Village") is a non- home rule municipality located in Cook County, Illinois; and WHEREAS, the Village is responsible for maintaining, repairing, and replacing roadways, water mains and sidewalks within the Village limits; and WHEREAS, the Village has identified Abingdon Avenue, Robsart Road, and Tudor Place water mains in need of repair or replacement (“Project”); and WHEREAS, the Village is interested in seeking construction design services to prepare construction drawings and bid documents for the Project; and WHEREAS, the Village purchasing manual requires a formal bidding process and Village Board approval for projects over $20,000; and WHEREAS, the Village solicited sealed proposals for the Project by issuing a request for proposals on March 17, 2026; and WHEREAS, Ciorba Group (“Ciorba”), of Chicago, IL was one of the five firms to respond to the request for proposals; and, WHEREAS, Ciorba was determined by the review team to possess the skills and experience necessary to complete the Study; and WHEREAS, the Village fiscal year 202 6 b udget includes the funding necessary to compensate the vendor for the selected work; and, WHEREAS, a professional services agreement (“Agreement”) has been drafted to memorialize the terms and conditions under which the Study will be completed and is attached as Exhibit A; and WHEREAS, The Village and Ciorba desire to enter into a contract for the Project; and NOW, THEREFORE, BE IT RESOLVED by the President and Board of Trustees of the Village of Kenilworth, Cook County, Illinois, as follows: Section 1. Recitals. The foregoing recitals are incorporated in and made a part of this Resolution by this reference. All exhibits attached to this Ordinance are incorporated by this reference. Section 2. Approval of Agreement . The President and Board of Trustees hereby approve the Agreement in a form substantially similar to that in Exhibit A. 30 Section 3. Execution and Enforcement . The Board of Trustees hereby authorize and direct the Village Manager and Village Clerk to execute, on behalf of the Village, the Agreement. The Village Manager is authorized and directed to take all steps necessary to enforce the Agreement’s terms. Section 4. Effective Date. This Resolution shall be in full force and effect from and after its passage and approval by a vote of the requisite majority of the members of the Village Board. Approved this 18th day of May, 2026. AYES: NAYS: ABSENT: ABSTAIN: Approved this 18th day of May, 2026. Cecily Kaz Village President Attest: Michael Gagnon Village Clerk 31 Exhibit A Professional Services Agreement 32 VILLAGE OF KENILWORTH PROFESSIONAL SERVICES AGREEMENT FOR THE ABINGDON AVENUE, ROBSART ROAD AND TUDOR PLACE WATER MAIN REPLACEMENT DESIGN ENGINEERING PROJECT THIS AGREEMENT is dated as of the day of April, 2026 (“Agreement”) and is by and between the VILLAGE OF KENILWORTH, an Illinois municipal corporation (“Village”) and the Consultant identified in Subsection 1A below. IN CONSIDERATION OF the recitals and the mutual covenants and agreements set forth in the Agreement, and pursuant to the Village’s statutory powers, the parties agree as follows: SECTION 1. CONSULTANT. A. Engagement of Consultant . The Village desires to engage the Consultant identified below to provide all necessary professional consulting services and to perform the work in connection with the project identified below: Ciorba Group, Inc. (“Consultant”) 8725 W. Higgins Rd., Suite 600 Chicago, IL 60031 Telephone: 773-775-4009 Email: dolaughlin@ciorba.com B. Project Description. The Consultant will design, p repare const ruction documents, provide a cost estimate and assist with the sealed bidding process for the Abingdon Avenue, Robsart Road and Tu dor Place Water Main Replacement Design Engineering Project, as more thoroughly described in Exhibit A (“Work”). C. Representations of Consultant. The Consultant has submitted to the Village a description of the services to be provided by the Consultant, a copy of which is attached as Exhibit B to this Agreement (“Services”). The Consultant represents that it is financially solvent, has the necessary financial resources, and is sufficiently experienced and competent to perform and complete the professional consulting services set forth in Exhibit B in a manner consistent with the standards of professional practice by recognized consulting firms providing services of a similar nature. D. Agreement Amount. The total amount billed by the Consultant for the Services under this Agreement shall not exceed $ 85,052.50, as outlined in Exhibit B, including reimbursable expenses, unless amended pursuant to Subsection 8A of this Agreement. SECTION 2. SCOPE OF SERVICES. A. Retention of the Consultant. The Village retains the Consultant to perform, and the Consultant agrees to perform, the Services. B. Services. The Consultant shall provide the Services pursuant to the terms and conditions of this Agreement. C. Commencement; Time of Performance . The Consultant shall commence the Services immediately upon receipt of written notice from the Village that this Agreement has been fully executed by the Parties (the “Commencement Date”). The Consultant shall diligently and 33 continuously prosecute the Services until the completion of the Work, but in no event later than 18 months from the start of the project (“Time of Performance”). D. Reporting. The Consultant shall regularly report to the Village Manager, or his designee, regarding the progress of the Services during the term of this Agreement. E. Delays. The Consultant is not responsible for damages arising directly or indirectly from any delays for causes beyond the Consultant’s reasonable control and reasonable ability to remedy. For purposes of this Agreement, such causes include, but are not limited to, strikes or other labor disputes; severe weather disruptions that are abnormal considering the time of year and location where the Services are being rendered; other natural disasters or acts of God; fires, riots, epidemics, pandemics, war or other emergencies; failure of any government agency to act in a timely manner; failure of performance by the Village or its contractors or consultants;; or discovery of any hazardous substances or differing site conditions. SECTION 3. COMPENSATION AND METHOD OF PAYMENT. A. Agreement Amount. The total amount billed for the Proposal during the term of this Agreement shall not exceed the amount identified as the Agreement Amount in Subsection 1D of this Agreement, without the prior express written authorization of the Village. B. Invoices and Payment. The Consultant shall be paid as provided in Exhibit B. The Consultant shall submit invoices to the Village in an approved format for those portions of the Services performed and completed by the Consultant. The amount billed in any such invoice shall be based on the method of payment set forth in Exhibit B. The Village shall pay to the Consultant the amount billed within 45 days after its receipt and approval of such an invoice. C. Records. The Consultant shall maintain records showing actual time devoted and costs incurred, and shall permit the authorized representative of the Village to inspect and audit all data and records of the Consultant for work done under the Agreement. The records shall be made available to the Village at reasonable times during t he Agreement period, and for three years after the termination of the Agreement. D. Claim In Addition To Agreement Amount . If the Consultant wishes to make a claim for additional compensation as a result of action taken by the Village, the Consultant shall provide written notice to the Village of such claim within 7 days after discovering such action as provided by Subsection 8D of this Agreement, and no claim for additional compensation shall be valid unless made in accordance with this Subsection. Any changes in the Agreement Amount shall be valid only upon written amendment pursuant to Subsection 8A of this Agreement. Regardless of the decision of the Village relative to a claim submitted by the Consultant, the Consultant shall proceed with all of the Services required to complete the Services under this Agreement as determined by the Village without interruption. E. Taxes, Benefits and Royalties . The Agreement Amount includes all applicable federal, state, and local taxes of every kind and nature applicable to the Services as well as all taxes, contributions, and premiums for unemployment insurance, old age or retirement benefits, pensions, annuities, or similar benefits and all costs, royalties and fees arising from the use on, or the incorporation into, the Services, of patented or copyrighted equipment, materials, supplies, tools, appliances, devices, processes, or inventions. All claim or right to claim additional compensation by reason of the payment of any such tax, contribution, premium, costs, royalties, or fees is hereby waived and released by Consultant. 34 F. Final Acceptance . The Services, or, if the Services are to be performed in separate phases, each phase of the Services, shall be considered complete on the date of final written acceptance by the Village of the Services or each phase of the Services, as the case may be, which acceptance shall not be unreasonably withheld or delayed. SECTION 4. PERSONNEL; SUBCONTRACTORS. A. Key Project Personnel. The Key Project Personnel identified in Exhibit B shall be primarily responsible for carrying out the Services on behalf of the Consultant. The Key Project Personnel shall not be changed without the Village’s prior written approval, which shall not be unreasonably withheld. B. Availability of Personnel. The Consultant shall provide all personnel necessary to complete the Services including, without limitation, any Key Project Personnel identified in this Agreement. The Consultant shall notify the Village as soon as practicable prior to terminating the employment of, reassigning, or receiving notice of the resignation of, any Key Project Personnel. The Consultant shall have no claim for damages and shall not bill the Village for additional time and materials charges as the result of any portion of the Services which must be duplicated or redone due to such termination or for any delay or e xtension of the Time of Performance as a result of any such termination, reassigning, or resignation. C. Approval and Use of Subcontractors. The Consultant shall perform the Services with its own personnel and under the management, supervision, and control of its own organization unless otherwise approved by the Village in writing. All subcontractors and subcontracts used by the Consultant shall be acceptable to, and approved in advance by, the Village. The Village’s approval of any subcontractor or subcontract shall not relieve the Consultant of full responsibility and liability for the provision, performance, and completion of the Services as required by the Agreement. All Services performed under any subcontract shall be subject to all of the provisions of this Agreement in the same manner as if performed by employees of the Consultant. For purposes of this Agreement, the term “Consultant” shall be deemed also to refer to all subcontractors of the Consultant, and every subcontract shall include a provision binding the subcontractor to all provisions of this Agreement. D. Removal of Personnel and Subcontractors . If any personnel or subcontractor fails to perform the Services in a manner satisfactory to the Village, the Consultant shall promptly upon notice from the Village remove and replace such personnel or subcontractor. The Consultant shall have no claim for damages, for compensation in excess of the amount contained in this Agreement or for a delay or extension of the Time of Performance as a result of any such removal or replacement. SECTION 5. CONFIDENTIAL INFORMATION. A. Confidential Information . The term “Confidential Information” shall mean information in the possession or under the control of the Village relating to the technical, business or corporate affairs of the Village; Village property; user information, including, without limitation, any information pertaining to usage of the Village's computer system, including and without limitation, any information obtained from server lo gs or other records of electronic or machine readable form; and the existence of, and terms and conditions of, this Agreement. Village Confidential Information shall not include information that can be demonstrated: (i) to have been rightfully in the possession of the Consultant from a source other than the Village prior to the time of disclosure of said information to the Consultant under this Agreement (“Time of Disclosure”); to have been in the public domain prior to the Time of Disclosure; (iii) to have become part of the public domain after the Time of Disclosure by a publication or by any other means except an 35 unauthorized act or omission or breach of this Agreement on the part of the Consultant or the Village; or (iv) to have been supplied to the Consultant after the Time of Disclosure without restriction by a third party who is under no obligation to the Village to maintain such information in confidence. B. No Disclosure of Confidential Information by the Consultant. The Consultant acknowledges that it shall, in performing the Services for the Village under this Agreement, have access to or be directly or indirectly exposed to Confidential Information. The Village shall advise the Consultant of all information the Village deems confidential. The Consultant shall hold confidential all Confidential Information and shall not disclose or use such Confidential Information without express prior written consent of th e Village. The Consultant shall use reasonable measures at least as strict as those the Consultant uses to protect its own confidential information. Such measures shall include, without limitation, requiring employees and subcontractors of the Consultant to execute a non-disclosure agreement before obtaining access to Confidential Information. SECTION 6. STANDARD OF CARE; INDEMNIFICATION; INSURANCE. A. Standard of Care. The Consultant’s Services will be performed with the degree of care, skill, and diligence exercised by members of its profession practicing under similar circumstances, at the same general time, and in the same or similar locality as the Project. No other warranties, express or implied, are made or intended by this Agreement. B. Indemnification. The Consultant shall indemnify and defend the Village, and its officials, employees, agents, and attorneys against any and all lawsuits, claims, demands, damages, liabilities, losses, and expenses, including attorneys’ fees and administrative expenses, to the extent they were caused by the Consultant’s negligent performance of, or failure to perform, the Services. C. Insurance. Contemporaneous with the Consultant’s execution of this Agreement, the Consultant shall provide certificates and policies of insurance, all with coverages and limits acceptable to the Village, and evidencing at least the minimum insurance coverages and limits as set forth in Exhibit C to this Agreement. Such certificates and policies shall be in a form acceptable to the Village and from companies with a general rating of A minus, and a financial size category of Class X or better, in Best's Insurance Guide. Such insurance policies shal l provide that no change, modification in, or cancellation of, any insurance shall become effective until the expiration of 30 days after written notice thereof shall have been given by the insurance company to the Village. The Consultant shall, at all times during the term of this Agreement, maintain and keep in force, at the Consultant’s expense, the insurance coverages provided above. D. No Personal Liability. No elected or appointed official, or employee of the Village shall be personally liable, in law or in contract, to the Consultant as the result of the execution of this Agreement. SECTION 7. CONSULTANT AGREEMENT GENERAL PROVISIONS. A. Relationship of the Parties . The Consultant shall act as an independent contractor in providing and performing the Services. Nothing in, nor done pursuant to, this Agreement shall be construed (i) to create the relationship of principal and agent, employer and employee, partners, or j oint venturers between the Village and Consultant; or (ii) to create any relationship between the Village and any subcontractor of the Consultant. B. Conflict of Interest. The Consultant represents and certifies that, to the best of its 36 knowledge, (1) no Village employee or agent is interested in the business of the Consultant or this Agreement; (2) as of the date of this Agreement neither the Consultant nor any person employed or associated with the Consultant has any interest that would conflict in any manner or degree with the performance of the obligations under this Agreement; and (3) neither the Consultant nor any person employed by or associated with the Consultant shall at any time during the term of this Agreement obtain or acquir e any interest that would conflict in any manner or degree with the performance of the obligations under this Agreement. C. No Collusion. The Consultant represents and certifies that the Consultant is not barred from contracting with a unit of state or local government as a result of (i) a delinquency in the payment of any tax administered by the Illinois Department of Revenue unless the Consultant is contesting, in accordance with the procedures established by the appropriate revenue act, its liability for the tax or the amount of the tax, as set forth in Section 11-42.1-1 et seq. of the Illinois Municipal Code, 65 ILCS 5/11-42.1-1 et seq.; or (ii) a violation of either Section 33E-3 or Section 33E-4 of Article 33E of the Criminal Code of 1961, 720 ILCS 5/33E -1 et seq. The Consultant represents that the only persons, firms, or corporations interested in this Agreement as principals are those disclosed to the Village prior to the execution of this Agreement, and that this Agreement is made without collusion with any other person, firm, or corporation. If at any time it shall be found that the Consultant has, in procuring this Agreement, colluded with any other person, firm, or corporation, then the Consultant shall be liable to the Village for all loss or damage that the Village may suffer, and this Agreement shall, at the Village’s option, be null and void. D. Sexual Harassment Policy. The Consultant certifies that it has a written sexual harassment policy in full compliance with Section 2 -105(A)(4) of the Illinois Human Rights Act, 775 ILCS 5/2-105(A)(4). E. Patriot Act Compliance. The Consultant represents to the Village that neither it nor any of its principals, shareholders, members, partners, or affiliates, as applicable, is a person or entity named as a Specially Designated National and Blocked Person (as defined in Presidential Executive Order 13224) and that it is not acting, directly or indirectly, for or on behalf of a Specially Designated National and Blocked Person. The Consultant further represents to the Village that the Consultant and its principa ls, shareholders, members, partners, or affiliates, as applicable, are not, directly or indirectly, engaged in, and are not facilitating, the transactions contemplated by this Agreement on behalf of any person or entity named as a Specially Designated National and Blocked Person. The Consultant hereby agrees to defend, indemnify and hold harmless the Village, its corporate authorities, and all Village elected or appointed officials, officers, employees, agents, representatives, engineers, and attorneys, from and against any and all claims, damages, losses, risks, liabilities, and expenses (including reasonable attorneys' fees and costs) arising from or related to any breach of the representations in this subsection. F. Termination. Notwithstanding any other provision hereof, the Village may terminate this Agreement at any time upon 15 days prior written notice to the Consultant. In the event that this Agreement is so terminated, the Consultant shall be paid for Services actually performed and reimbursable expenses actually incurred, if any, prior to termination, not exceeding the value of the Services completed as determined as provided in Exhibit A. G. Term. The Time of Performance of this Agreement, unless terminated pursuant to the terms of this Agreement, shall expire on the date the Village Manager determines that all of the Services under this Agreement are completed. A determination of completion shall not constitute a waiver of any rights or claims which the Village may have or thereafter acquire with respect to any breach hereof by the Consultant or any right of indemnification of the Village by the Consultant. 37 H. Compliance with Laws and Grants. Consultant shall give all notices, pay all fees, and take all other action that may be necessary to ensure that the Services are provided, performed, and completed in accordance with all required governmental permits, licenses, or other approvals and authorizations that may be required in connection with providing, performing, and completing the Services, and with all applicable statutes, ordinances, rules, and regulations, including without limitation the Fair Labor Standards Act; any statutes regarding qualification to do business; any statutes prohibiting discrimi nation because of, or requiring affirmative action based on, race, creed, color, national origin, age, sex, or other prohibited classification, including, without limitation, the Americans with Disabilities Act of 1990, 42 U.S.C. §§ 12101 et seq., and the Illinois Human Rights Act, 775 ILCS 5/1 -101 et seq. Consultant shall also comply with all conditions of any federal, state, or local grant received by Owner or Consultant with respect to this Contract or the Services. Consultant shall be solely liable for any fines or civil penalties that are imposed by any governmental or quasi-governmental agency or body that may arise, or be alleged to have arisen, out of or in connection with Consultant’s, or its subcontractors’, performance of, or failure to perform, the Services or any part thereof. Every provision of law required by law to be inserted into this Contract shall be deemed to be inserted herein. I. Default. If it should appear at any time that the Consultant has failed or refused to prosecute, or has delayed in the prosecution of, the Services with diligence at a rate that assures completion of the Services in full compliance with the requirements of this Agreement, or has otherwise failed, refused, or delayed to perform or satisfy the Services or any other requirement of this Agreement ( “Event of Default”), and fails to make reasonable efforts to cure any such Event of Default within ten business days after the Consultant’s receipt of written notice of such Event of Default from the Village, then the Village shall have the right, without prejudice to any other remedies provided by law or equity, to pursue any one or more of the following remedies: 1. Cure by Consultant . The Village may require the Consultant, within a reasonable time, to complete or correct all or any part of the Services that are the subject of the Event of Default; and to take any or all other action necessary to bring the Consultant and the Services into compliance with this Agreement. 2. Termination of Agreement by Village . The Village may terminate this Agreement without liability for further payment of amounts due or to become due under this Agreement, pursuant to Section 7(F) above. 3. Withholding of Payment by Village . The Village may withhold from any payment, whether or not previously approved, or may recover from the Consultant, any 38 and all costs, including reasonable attorneys’ fees and administrative expenses, reasonably incurred by the Village as the result of any Event of Default by the Consultant or as a result of actions taken by the Village in response to any Event of Default by the Consultant. J. No Additional Obligation. The Parties acknowledge and agree that the Village is under no obligation under this Agreement or otherwise to negotiate or enter into any other or additional contracts or agreements with the Consultant, or with any vendor solicited or recommended by the Consultant. K. Village Board Authority . Notwithstanding any provision of this Agreement, any negotiations or agreements with, or representations by the Consultant to vendors shall be subject to the approval of the Village Board of Trustees. The Village shall not be liable to any vendor or other third party for any agreements made by the Consultant, purportedly on behalf of the Village, without the knowledge and approval of the Village Trustees. L. Mutual Cooperation. The Village agrees to cooperate with the Consultant in the performance of the Services, including meeting with the Consultant and providing the Consultant with such non-confidential information that the Village may have that may be relevant and helpful to the Consultant’s performance of the Services. The Consultant agrees to cooperate with the Village in the performance of the Services to complete the Work and with any other consultants engaged by the Village. M. News Releases. The Consultant shall not issue any news releases or other public statements regarding the Services without prior approval from the Village Manager. N. Ownership. Designs, drawings, plans, specifications, photos, reports, information, observations, calculations, notes, and any other documents, data, or information, in any form, prepared, collected, or received by the Consultant in connection with any or all of the Services to be performed under this Agreement (“Documents”) shall be and remain the exclusive property of the Village. At the Village’s request, or upon termination of this Agreement, the Consultant shall cause the Documents to be promptly delivered to the Village. O. GIS Data. The Village has developed digital map information through Geographic Information Systems Technology ( “GIS Data”) concerning the real property located within the Village. If requested to do so by the Consultant, the Village agrees to supply the Consultant with a digital copy of the GIS Data, subject to the following conditions: 1. Limited Access to GIS Data. The GIS Data provided by the Village shall be limited to the scope of the Work that the Consultant is to provide for the Village; 2. Purpose of GIS Data. The Consultant shall limit its use of the GIS Data to its intended purpose of furtherance of the Work; and 3. Agreement with Respect to GIS Data. The Consultant does hereby acknowledge and agree that: a. Trade Secrets of the Village. The GIS Data constitutes proprietary materials and trade secrets of the Village and, shall remain the property of the Village; b. Consent of Village Required . The Consultant will not provide or make available the GIS Data in any form to anyone without the prior written consent of the Village 39 Manager; c. Supply to Village. At the request of the Village, the Consultant shall supply the Village with any and all information that may have been developed by the Consultant based on the GIS Data; d. No Guarantee of Accuracy . The Village makes no guarantee as to the accuracy, completeness, or suitability of the GIS Data in regard to the Consultant’s intended use thereof; and e. Discontinuation of Use . At such time as the Services have been completed to the satisfaction of the Village, the Consultant shall cease its use of the GIS Data for any purpose whatsoever; and, upon request, an authorized representative of the Village shall be afforded sufficient access to the Consultant’s premises and data processing equipment to verify that all use of the GIS Data has been discontinued. SECTION 8. GENERAL PROVISIONS. A. Amendment. No amendment or modification to this Agreement shall be effective unless and until such amendment or modification is in writing, properly approved in accordance with applicable procedures, and executed. B. Assignment. This Agreement may not be assigned by the Village or by the Consultant without the prior written consent of the other party. C. Binding Effect. The terms of this Agreement shall bind and inure to the benefit of the Parties hereto and their agents, successors, and assigns. D. Notice. Any notice or communication required or permitted to be given under this Agreement shall be in writing and shall be delivered (i) personally, (ii) by a reputable overnight courier, (iii) by certified mail, return receipt requested, and deposited in the U.S . Mail, postage prepaid, (iv) by facsimile, or (v) by electronic internet mail (“e -mail”). Facsimile notices shall be deemed valid only to the extent that they are (a) actually received by the individual to whom addressed and (b) followed by delivery of ac tual notice in the manner described in either (i), (ii), or (iii) above within three business days thereafter at the appropriate address set forth below. E- mail notices shall be deemed valid and received by the addressee thereof when delivered by e - mail and (a) opened by the recipient on a business day at the address set forth below, and (b) followed by delivery of actual notice in the manner described in either (i), (ii) or (iii) above within three business days thereafter at the appropriate address set forth below. Unless otherwise expressly provided in this Agreement, notices shall be deemed received upon the earlier of (a) actual receipt; (b) one business day after deposit with an overnight courier as evidenced by a receipt of deposit; or (c) three business days following deposit in the U.S. mail, as evidenced by a return receipt. By notice complying with the requirements of this Subsection, each Party shall have the right to change the address or the addressee, or both, for all future notices and communications to such party, but no notice of a change of addressee or address shall be effective until actually received. Notices and communications to the Village shall be addressed to, and delivered at, the following address: Village of Kenilworth 419 Richmond Road Kenilworth, Illinois 60043 Attention: Village Manager E-mail: kthake@vok.org 40 With a copy to: Ancel Glink, P.C. 140 S. Dearborn St., 6th Floor Chicago, IL 60603 Attention: Kenilworth Attorney Notices and communications to the Consultant shall be addressed to, and delivered at, the following address: Ciorba Group, Inc. (“Consultant”) 8725 W. Higgins Rd., Suite 600 Chicago, IL 60031 Telephone: 773-775-4009 Attn: Duane O’Laughlin, Chief Operating Officer Email: dolaughlin@ciorba.com E. Third Party Beneficiary . No claim as a third party beneficiary under this Agreement by any person, firm, or corporation other than the Consultant shall be made or be valid against the Village. F. Provisions Severable . If any term, covenant, condition, or provision of this Agreement is held by a court of competent jurisdiction to be invalid, void, or unenforceable, the remainder of the provisions shall remain in full force and effect and shall in no way be affected, impaired or invalidated. G. Time. Time is of the essence in the performance of this Agreement. H. Governing Laws. This Agreement shall be interpreted according to the internal laws, but not the conflict of laws rules, of the State of Illinois. I. Entire Agreement. This Agreement constitutes the entire agreement between the parties and supersedes any and all previous or contemporaneous oral or written agreements and negotiations between the Village and the Consultant with respect to the Proposal and the Services. J. Waiver. No waiver of any provision of this Agreement shall be deemed to or constitute a waiver of any other provision of this Agreement (whether or not similar) nor shall any such waiver be deemed to or constitute a continuing waiver unless otherwise expressly provided in this Agreement. K. Exhibit. Exhibits A, B, and C are attached hereto, and by this reference incorporated in and made a part of this Agreement. In the event of a conflict between the Exhibit and the text of this Agreement, the text of this Agreement shall control. L. Rights Cumulative. Unless expressly provided to the contrary in this Agreement, each and every one of the rights, remedies, and benefits provided by this Agreement shall be cumulative and shall not be exclusive of any other such rights, remedies, and benefits allowed by law. 41 M. Counterpart Execution . This Agreement may be executed in several counterparts, each of which, when executed, shall be deemed to be an original, but all of which together shall constitute one and the same instrument. ATTEST: VILLAGE OF KENILWORTH By: By: Asst. to the Village Manager Village Manager ATTEST: CONSULTANT By: By: Title: Its: 42 EXHIBIT A VILLAGE PROJECT DESCRIPTION The Village of Kenilworth has been studying options to improve the water distribution system. In 2018, the Village completed a hydraulic model of the water system which was used to further assess future water system needs (available upon request). The Abingdon Avenue, Robsart Road and Tudor Place portion of the water system has a history of pressure and fire flow deficiencies. This is primarily due to the fact that the water main is older and has decreased in size due to tuberculation. The Village is seeking a qualified engineering firm that can provide design engineering services to complete the project described herein. SCOPE OF WORK The purpose of the project is to improve the dependability, pressure and flow of the water distribution system. The table below displays the existing conditions and the proposed replacement of each section of this project. Location Existing Proposed (Provide estimated cost for both) Abingdon Avenue (Sheridan Road – South to Robsart Place) 6-Inch Ductile Iron 8-Inch PVC or Ductile Iron Robsart Road (Robsart Place – East to 10th Street) 6-Inch Ductile Iron 8-Inch PVC or Ductile Iron Tudor Place (10th Street – West) 6-Inch Ductile Iron 8-Inch PVC or Ductile Iron In addition, the Village is seeking design recommendations on looping the water main on Tudor Place to eliminate the dead end. The design will also include valve boxes, hydrants, the reconnection of the water service laterals to the new main , full replacement of lead service lines where applicable, and restoration of disturbed areas. It is the Village’s intent to complete this work while leaving the existing mains in service until the completion of the new water main. The work shall include, but not be limited to, the following tasks: Design & Bidding I. PRELIMINARY DESIGN a. Evaluate current condition in project area, including utility locations. Develop preliminary plan and routing for new water main. Conduct at least two meetings with the Village of Kenilworth to review preliminary drawings, preliminary assessments, constructability, known conflicts, cost estimates, and needed permits, easements, etc., and approve the design of the project. • Selected engineering firm should expect a potential pause between the completion of preliminary design documents and proceeding with the completion of construction and bid documents, while the Village works to identify funding for the construction phase of the project. 43 II. CONSTRUCTION DOCUMENTS a. Prepare detailed contract plans and specifications for construction documentation package based on agreed design. Prepare and submit applications to regulatory authorities on behalf of the Village of Kenilworth to obtain permits and approvals for construction of the proposed water system improvements. Coordinate with various utilities (ComEd, Comcast, AT&T, Nicor, etc.) requesting existing utility mapping and coordinate the relocation of utilities, if necessary. Construction documents will be developed to include, at a minimum, Cover, Index Layout Plan, Utility Plans, and all associated Construction Details. Provide engineering estimate of probable construction costs. III. FUNDING ASSISTANCE a. Review potential grants that could be used to help fund the project b. Assist in developing grant applicants for the project. IV. BIDDING AND AWARD SUPPORT a. Prepare bid form and summary of quantities and materials. Attend contractor pre-bid meeting. Answer bidder’s questions and prepare Addenda to the Contract Documents, if needed to clarify the approved plans, specifications and Contract Documents. Attend bid opening, prepare and submit a bid tabulation of the bids received and provide a written recommendation. TIMELINE The following is the anticipated schedule but may be subject to change. • Release Request for Proposals March 17, 2026 • Submission of Written Requests for Clarification Due by 2:00 p.m. March 31, 2026 • Village Response to Requests for Clarification April 2, 2026 • Proposals Due by 2:30 p.m. April 7, 2026 • Consultant Interviews (if needed) April 13-17, 2026 • Award Professional Services Agreement May 2026 44 Work Area Section I: Abingdon Avenue, Robsart Road and Tudor Place The work area shown in blue begins at the intersection of Abingdon Avenue and Sheridan Road, south to Robsart Road, and continues east on Robsart Road to 10th Street. The work area also includes Tudor Place. 45 EXHIBIT B SCOPE OF SERVICES & AGREEMENT AMOUNT 46 Proposal for Abingdon Avenue, Robsart Road and Tudor Place Water Main Replacement Design Engineering 47 Abingdon Avenue, Robsart Road and Tudor Place Water Main Replacement Design Engineering TOC TABLE OF CONTENTS 1. Cover Letter 2. Qualifications and Experience of Team Firm Overview Project Experience 3. Project Team - Ke y Personnel Organizational Chart Resumes 4. Project Understanding & Approach 5. Project Schedule 6. Work Load Capacity 7. Fee Proposal 48 April 6, 2026 Ms. Katarzyna Thake Village Manager Village of Kenilworth 419 Richmond Road Kenilworth, Illinois 60043 Subject: Abingdon Avenue, Robsart Road and Tudor Place Water Main Replacement Design Engineering Project Dear Ms. Thake: We are pleased to submit our proposal for the Abingdon Avenue, Robsart Road and Tudor Place Water Main project . Why Ciorba? The Village of Kenilworth faces the ongoing challenge of selecting qualified engineering firms to help maintain and enhance its critical infrastructure. Ciorba Group brings not only the technical expertise required for these efforts, but also a strong understanding of the importance of building and maintaining effective stakeholder relationships throughout all phases of a project. Our Project Team is committed to delivering timely, innovative, and cost-effective engineering solutions that meet the Village’s needs. In the past two years, Ciorba Group has designed and constructed approximately 50,000 feet of water main and sanitary sewer for ten different agencies. 90% of this work was completed for municipal annual capital improvements. 75% of this work included water main replacement with residential services, including lead services. Diameters ranged from 8" to 24", including ductile iron and PVC pipe, and utilized both open cut and trenchless technologies. We look forward to the opportunity to demonstrate our commitment to this project. Should you have any questions about this proposal, please contact me at 773.892.9795 or at lmattson@ciorba.com. Sincerely, Ciorba Group, Inc. Luke A. Mattson, P.E. Water Resources Project Manager II 49 Abingdon Avenue, Robsart Road and Tudor Place Water Main Replacement Design Engineering Page 2 IDOT PREQUALIFICATIONS Structures • Highway: Simple-Complex • Major River Bridges • Railroad • Moveable Location Design Studies • Rehabilitation • Reconstruction / Major Rehabilitation • New Construction / Major Reconstruction • Hydraulic Reports - Waterways: Two-Dimensional Hydraulics (2D) Special Services • Construction Inspection • Electrical Engineering • Mechanical Engineering • Public Involvement • Sanitary Special Studies • Feasibility • Location Drainage • Traffic Studies • Safety Hydraulic Reports • Pump Stations • Waterways: Typical • Waterways: Complex • Waterways: • Two-Dimensional Hydraulics (2D) Highways • Roads and Streets • Freeways Special Plans • Pump Stations • Traffic Signals • Lighting: Complex Water Resources • Water Distribution and Wastewater Collection Analysis and Design • Lift/Pump Station and Water Storage Planning and Design • Stormwater Management Studies and Design • Floodplain Management • Soil Erosion / Sediment Control Design and Inspection • Streambank and Shoreline Restoration Structural • Concept and Feasibility Studies • Bridge Inspection and Condition Reports • Bridge Load Rating • Bridge Type Studies and Design • Bridge Aesthetics • Junction Chambers, Retaining Walls, and other ancillary structures Roadway • Expressway and Interchange Improvements • Arterial, Collector and Local Street Improvements • Shared Use Paths • Geometric, Traffic, and Safety Studies • Maintenance of Traffic Plans • Streetscaping Electrical & Lighting • Traffic Signal Design • ITS Design • Lighting and Electrical Analysis and Design • Program Management for Energy Efficiency Lighting Construction • Construction Observation • Manage Bid Process • Constructability Review • Project Documentation • Contractor Assistance Survey • Topographic, Hydraulic, and Planimetric Surveys • Corridor Right of Way Surveys and Layout • Boundary Surveys • Preparation of Plats for Right of Way Acquisition, Easements, and Land Division and Consolidation. • ALTA / NSPS Title Surveys & Policy Review Municipal Services • Asset Management • Capital Improvement Budgeting • Grant Applications, Funding Assistance and Management • Site Development Plan and Review • Utility Coordination • Updates to Municipal Standards and Maps Ciorba offers an array of engineering services, which include studies and reports, design plans and specifications, and construction engineering in the following areas. AREAS OF EXPERTISE ABOUT Ciorba has been in business since 1927, starting on the North Shore of Chicago and providing municipal engineering services throughout the Chicagoland area. For nearly 100 years, municipal engineering has been at the core of our services, and we still maintain around 50% of our work with local agency clients. We deliver people-first engineering solutions that add value to communities, solve real-word problems and improve lives; meeting the needs of our clients and making their jobs easier. We do it all collaboratively and with respect for each other, those we work with, and the environment. At Ciorba, we’ve built our community to better serve yours. Specialty No. of Employees Licensed Principals 3 3 Structural 14 9 Roadway 17 11 Water Resources 10 5 Construction 14 2 Lighting & Electrical 8 3 Survey 3 1 Administrative 7 0 TOTAL 76 34 STAFF/LICENSES QUALIFICATIONS AND EXPERIENCE OF TEAM Firm Overview CONTACT/LOCATION Tony Wolff, PE, CFM Principal – Water Resources 8725 W. Higgins Road, Suite 600 Chicago, IL 60631 P:773.355.2961 E: twolff@ciorba.com 50 Abingdon Avenue, Robsart Road and Tudor Place Water Main Replacement Design Engineering Page 3 Sterling Water Main Replacement Ciorba provided preliminary and final design for the Sterling Water Main Replacement Project to improve the performance of the Village’s water distribution system by replacing 3,700 linear feet of existing 6-inch diameter water main with new 8-inch water main. After coordination with the Village, Ciorba designed the majority of the water main to be installed by directional drill to minimize the disturbance to the residents and mature trees. Existing service connections will be replaced with new copper piping. Fire hydrant locations were reviewed and the spacing optimized to provide a maximum 300-foot spacing. CLIENT Village of Kenilworth CONTACT Mr. Don Leicht Public Works Superintendent 847.251.9210 CONSTRUCTION COST $1.2M SCOPE OF SERVICE  Preliminary Engineering  Final Design  Construction Observation PROJECT TEAM Project Manager/Project Engineer Luke Mattson, PE Water Resources Engineers Danielle Hossler, PE QA/QC Engineer Tony Wolff, PE, CFM Construction Manager Duane O’laughlin, PE Resident Engineer Mike Kowalski, PE WATER MAIN SUMMARY Diameters: 6” , 8” Length: 3,700 Material: PVC C900 Services: 45 Brier - Maclean- Park Watermain Ciorba provided preliminary and final design for the Sterling Water Main Replacement Project to improve the performance of the Village’s water distribution system by replacing 3,700 linear feet of existing 6-inch diameter water main with new 8-inch water main. After coordination with the Village, Ciorba designed the majority of the water main to be installed by directional drill to minimize the disturbance to the residents and mature trees. Existing service connections will be replaced with new copper piping. Fire hydrant locations were reviewed and the spacing optimized to provide a maximum 300-foot spacing. CLIENT Village of Kenilworth CONTACT Mr. Don Leicht Public Works Superintendent 847.251.9210 CONSTRUCTION COST $930K SCOPE OF SERVICE  Preliminary Engineering  Final Design  Construction Observation PROJECT TEAM Project Manager/Project Engineer Luke Mattson, PE Water Resources Engineers Danielle Hossler, PE Deisy Diaz Gonzalez QA/QC Engineer Tony Wolff, PE, CFM Construction Manager Duane O’laughlin, PE Resident Engineer Mike Kowalski, PE WATER MAIN SUMMARY Diameters: 6” , 8” Length: 3,700 Material: PVC C900 Services: 45 Green Street Improvements Ciorba provided construction engineering services for the reconstruction and rehabilitation of 1.1 miles of streets. Approximately 4,200 feet of conventional asphalt and concrete pavement was reconstructed with permeable pavers and 1,300 feet of pavement was patched and resurfaced. Approximately 7,300 feet of storm sewer was constructed to separate the combined sewer. The new storm sewer main was connected to a 6’ X 9’ MWRD interceptor. Other improvements included 3,000 feet of 8” diameter water main replacement; curb and gutter, driveway, sidewalk removal and replacement; and site restoration within the project limits. CLIENT Village of Kennilworth CONTACT Mr. Don Leicht Public Works Superintendent 847.251.9210 CONSTRUCTION COST $6.1M SCOPE OF SERVICE  Preliminary Engineering  Final Design  Construction Observation PROJECT TEAM Resident Engineer Mike Kowalski, PE Resident Inspector Ilyass Rashidi WATER MAIN AND STORM WATER SUMMARY Water Main: 3,000’ of 8” PVC C900 Storm Sewer: 2,400’ of 8” Perforated PVC 4,900’ of 24”-48” RCP QUALIFICATIONS AND EXPERIENCE OF TEAM Project Experience 51 Abingdon Avenue, Robsart Road and Tudor Place Water Main Replacement Design Engineering Page 4 Palatine Annual Water Main Projects Ciorba Group provided final design for the replacement of approximately 4,125 feet of 6-inch water main with 8” main on Old Mill Road and Garden Avenue in a residential neighborhood of Palatine, 2,800’ of similar work for the Village’s 2022 program, 2,500’ for the Village’s 2023 program 3,200’ for the 2024 program , and 10,055’ for the Village’s 2025 and 2026 programs. Proposed water main alignments for all projects are located in the street, 5’ – 6’ from the edge of pavement, on the same half of the street as the existing water main. Alternative locations that have been reviewed included the placement of the water main under the sidewalk. This alternative was not constructed due to proximity to gas, telephone, and sanitary sewer utilities. The general approach to the water main design includes the installation of Class 52 ductile iron water main with zinc coating. Lead service line replacement have also been completed along the limits of these projects. CLIENT Village of Palatine CONTACT Mr. George Ruppert, PE Village Engineer 847.358.7500 CONSTRUCTION COST $800K-$3.7M SCOPE OF SERVICE  Final Design PROJECT TEAM Project Manager / Project Engineer Luke Mattson, PE QA/QC Engineer Tony Wolff, PE, CFM Water Resources Engineers Nicole Mulheran Abigail Fields WATER MAIN SUMMARY Diameters: 8” , 10, 12” and 16” Length: 22,680 Material: Ductile Iron, CL 52 Services: 300 Naperville Annual Water Main Projects Ciorba Group provided final design for the replacement of approximately 3,500 feet of 6-inch water main with 8-inch and 12-inch on 11th Avenue in a residential neighborhood of Naperville, including 200 feet of side yard water main lining of 8-inch water main. Ciorba also provided final design for the replacement of approximately 7,200 feet of 12-inch and 16-inch water main on Washington Street and Ogden Avenue along commerical and residential corridors. Work included open cut iron water main as well as fused PVC pipe. CLIENT City of Naperville CONTACT Mr. Joshua Strait, PE Engineering Manager, Water Utilities 630.305.5373 CONSTRUCTION COST $2M-$4M SCOPE OF SERVICE  Preliminary Engineering  Final Design  Construction Observtion PROJECT TEAM Project Manager/Project Engineer Luke Mattson, PE QA/QC Engineer Tony Wolff, PE, CFM Water Resources Engineers Deisy Diaz Gonzalez WATER MAIN SUMMARY Diameters: 8” , 10, 12” and 16” Length: 10,700 Material: PVC C900 Ductile Iron, CL 52 Services: 152 Highland Park Annual Utility Projects Ciorba Group has provided engineering design for annual capital water main programs in the City of Highland Park since 2016 as well as water main relocation projects impacted by larger IDOT bridge replacements. Projects include 1,600’ of 8” water main in 2017, 2,950’ of 8” and 12” in 2018, 870’ of 18” and 1,100’ of 8” in 2019. 5,000’ of 8” in 2020, 500’ of 20” in 2021. Each of the projects also involved the full reconstruction of the roadway cross section, replacement of the public and private drainage systems, select sanitary sewer replacement, and landscape restoration. Significant coordination was required with the residents along the project limits including public meetings. CLIENT City of Highland Park CONTACT Mr. Ronald Bannon Director of Public Works 847.423.0807 CONSTRUCTION COST Varies SCOPE OF SERVICE  Final Design  Construction Management PROJECT TEAM Project Manager/Project Engineer Luke Mattson, PE QA/QC Engineer Tony Wolff, PE, CFM Construction Manager Duane O’Laughlin, PE Resident Engineer Mike Kowalski, PE Resident Project Representative Adam Harn WATER MAIN SUMMARY Diameters: 6” , 8” , 12” Length: 3,500 Material: PVC C900 Services: 52 QUALIFICATIONS AND EXPERIENCE OF TEAM Project Experience 52 Abingdon Avenue, Robsart Road and Tudor Place Water Main Replacement Design Engineering Page 5 Rolling Meadows Annual Water Main Program Ciorba Group provided design engineering and construction management for the three phases of the Arbor Drive Water Main Improvements in 2019, 2020, and 2021. The existing water infrastructure serving the Arbor Drive Loop high density residential, commercial, and business properties was an 8-inch main dating from around 1967, with a history of breaks. The loop was replaced with 5,300 feet of new 12” ductile iron polywrapped water main including 18 new services serving high density residential apartment complexes, an Illinois Tollway maintenance facility, and high traffic commercial properties. Ciorba Group offered value to the City by handling coordination with the homeowners association directly through the design and construction phases. CLIENT City of Rolling Meadows CONTACT Mr. Mark Kilarski Utility Supervisor 847.963.0500 CONSTRUCTION COST $400,000 SCOPE OF SERVICE  Preliminary Engineering  Final Design  Construction Observation PROJECT TEAM Project Manager/ Resident Engineer Luke Mattson, PE Construction Manager Duane O’Laughlin, PE Resident Project Representative Adam Harn QA/QC Engineer Tony Wolff, PE, CFM WATER MAIN SUMMARY Diameters: 6” , 8” ,12” Length: 5,300’ Material: Ductile Iron, CL52 Services: 18 Condominium Morton Grove Annual Water & Sewer Projects CLIENT Village of Morton Grove CONTACT Mr. Chris Tomich Village Engineer 847.470.5235 SCOPE OF SERVICE  Preliminary Engineering  Final Design  Construction Observation PROJECT TEAM Project Manager Tony Wolff, PE, CFM Project Engineer Luke Mattson, PE Ciorba Group has been the on-call engineer for the Village of Morton Grove since 1993, providing various study, design, and construction engineering services for water resources, roadway, and structural projects. In the past eight years, Ciorba has provided water system design of 8” distribution main, 12” transmission main crossings of IDOT roads and Metra railroad lines, 12” and 20” transmission main crossings of the North Branch of the Chicago River through the Cook County Forest Preserve, 16” interconnection design with the Northwest Water Commission, 20” transmission main replacement within an existing casing under an IDOT Road, and 12” water main lining for a key transmission main through a backyard easement. Ciorba Group also provides hydraulic modelling analysis for operational review and development impacts, and has designed pump, VFD, and system metering replacements at the Village’s two pump stations. SUMMARY Diameters: 8” , 12” , 16” , 20” Length: Varies Material: Ductile Iron, CL 52 Services: Varies Ciorba Group provided design and construction engineering services for the reconstruction of Clavey Road from US 41 to Green Bay Road within the City of Highland Park including the water main relocation due to the roadway and drainage improvements. Approximately 5,400 feet of existing water main was replaced including the new crossing under the Skokie River adjacent to the bridge replacement at the same location. This was a multi-disciplined design involving the Roadway, Water Resources, Structural, Lighting, and Construction Groups to achieve the complex improvement. Ciorba’s construction team completed the construction management of the project in 2023 to close out the 3-year, 2-phase project. CLIENT City of Highland Park CONTACT Mr. Ronald Bannon Director of Public Works 847.423.0807 CONSTRUCTION COST $930K - $1.2M SCOPE OF SERVICE  Design Engineering  Construction Management PROJECT TEAM Project Manager Duane O’Laughlin, PE Project Engineer Eric Spina, PE Lead Water Resources Engineer Tony Wolff, PE, CFM Lead Water Main Engineer Luke Mattson, PE Resident Engineer Michael Kowalski, PE Resident Project Representative Michael Peters WATER MAIN SUMMARY Diameters: 8” , 12” , 16” Length: 5,230 Material: Ductile Iron Services: 20 Highland Park Clavey Road Reconstruction QUALIFICATIONS AND EXPERIENCE OF TEAM Project Experience 53 Abingdon Avenue, Robsart Road and Tudor Place Water Main Replacement Design Engineering Page 6 Winnetka Annual Streetscape and Water Main Ciorba prepared the design plans, specifications and cost estimates for streetscape improvements in the East Elm Street, West Elm Street and Hubbard Woods Business Districts. The purpose of the project was to replace the existing, outdated landscaping features in these downtown districts with a new streetscape based upon the Village’s approved Streetscape Master Plan and Implementation Strategy. A key element of these annual projects is the replacement of the existing water main, to prevent repairs through the new beautified areas. The scope of water main replacement over the 5 phases of the work includes approximately 2,200 feet of new 6” , 8” , 12” , and 20” water main. The water main design was specified for advanced replacement ahead of the new curb and gutter, sidewalk, planters, irrigation systems, bump outs at crosswalks, and roadway and pedestrian lighting work. CLIENT Village of Winnetka CONTACT Mr. James Bernahl, PE Director of Engineering 847.716.3261 CONSTRUCTION COST $8.1 Million SCOPE OF SERVICE  Final Design PROJECT TEAM Project Manager Duane O’Laughlin, PE Project Engineer Eric Spina, PE Water Resources Engineer Luke Mattson, PE WATER MAIN SUMMARY Diameters: 6” , 8” , 12” , 20” Length: 2,200 Material: Ductile Iron Services: 30 Woodland Heights East Water & Sewer Improvements CLIENT Village of Streamwood CONTACT Mr. Matt Mann Director of Public Works/Village Engineer 630.736.3850 SCOPE OF SERVICE  Final Design  Construction Observation PROJECT TEAM Project Manager/Project Engineer Luke Mattson, PE Water Resources Engineers Deisy Diaz Gonzalez QA/QC Engineer Tony Wolff, PE, CFM Construction Manager Duane O’laughlin, PE Resident Project Representative Adam Harn Ciorba Group was selected to provide final design and construction engineering services for water and sewer improvements in Streamwood’s Woodland Heights East subdivision. The 1970s subdivision needed updates to its aging 6-8 inch water mains and 6-8 inch clay sewer mains. Ciorba designed 5,600 feet of new 4-8 inch water mains and service connections for the subdivision’s 200 homes. The project also included sewer repairs and realigning new water mains 5 feet from existing mains to allow installation without disrupting service. Ciorba conducted a looping analysis to determine needed improvements for 11 locations. Required permits were obtained from state agencies. Ciorba’s construction engineering role involved daily inspection, RFI responses, shop drawing reviews, and progress meetings to keep the multi-phase project on schedule. With 200 units in 43 buildings involved, Ciorba coordinated closely with stakeholders. WATER MAIN SUMMARY Diameters: 4” , 8” Length: 5,600 Material: Ductile Iron, CL 52 Services: Varies Morton Grove-Niles Water Commission Water Transmission Main Ciorba provided preliminary routing, final design, and construction inspection of a new water supply pipeline from the City of Evanston to the Villages of Morton Grove and Niles. Ciorba’s role as West Corridor Manager included the identification and recommendation of water transmission route options west of the Edens Expressway in the Villages; as well as the evaluation, identification and recommendation of options for the design, finance and construction of water transmission lines, and other related water delivery and receiving infrastructure. Following the routing study, Ciorba provided final design engineering services for a three-mile run of 30” water transmission main from the western side of Skokie to the Morton Grove connection point along with engineering support during construction. Ciorba Group also provided a leadership role in the construction management of the pipeline, acting as the Resident Engineer for Pipeline Contract 3 (15,200’ of 20” and 16” pipe) and Fiber Optic Contract 9 (49,500’). LOCATION Niles, IL| Morton Grove, IL CLIENT Village of Niles | Village of Morton Grove CONTACT Thomas Powers (Niles) Village Engineer 847.588.7925 Chris Tomich (Morton Grove) Village Engineer 847.470.5235 x3902 CONSTRUCTION COST $70 Million PROJECT TEAM Project Manager/Project Engineer/Design Support Luke Mattson, PE Roadway Engineers Eric Spina, PE QA/QC Water Resources Tony Wolff, PE, CFM QA/QC Roadway / Construction Manager Duane O’Laughlin, PE SCOPE OF SERVICE  Preliminary Engineering  Final Design  Construction Observation WATER MAIN SUMMARY Diameters: 16” , 20” , 24” , 30” Length: 15,400 Material: Ductile Iron Services: 45 QUALIFICATIONS AND EXPERIENCE OF TEAM Project Experience 54 Abingdon Avenue, Robsart Road and Tudor Place Water Main Replacement Design Engineering Page 7 PROJECT TEAM - KEY PERSONNEL Organizational Chart  Luke Mattson, PE PROJECT MANAGER/ PROJECT ENGINEER  Alethya Yu-Janicki, PE, PTOE PROJECT ENGINEER  Tony Wolff, PE, CFM QC/QA ENGINEER  Alethya Yu-Janicki, PE, PTOE PROJECT ENGINEER  Danielle Hossler, PE  Nicole Mulheran WATER RESOURCES  Alethya Yu-Janicki, PE, PTOE PROJECT ENGINEER  Eric Spina, PE ROADWAY ENGINEER  Alethya Yu-Janicki, PE, PTOE PROJECT ENGINEER  Nikolay Tumbev PLS, PS SURVEY  Alethya Yu-Janicki, PE, PTOE PROJECT ENGINEER  Tom Johnson, PE Soil & Material Consultants, Inc.) GEOTECHNICAL ENGINEER 55 Abingdon Avenue, Robsart Road and Tudor Place Water Main Replacement Design Engineering Page 8 Luke Mattson, PE Project Manager ABOUT LUKE REPRESENTATIVE PROJECT EXPERIENCE Luke has over 23 years of engineering experience specializing in water resources infrastructure improvement projects, including potable water, sanitary, and drainage design and hydraulic analysis for municipal governmental agencies. His background includes three years of international water systems design and project management experience in the country of Namibia for population centers of more than 1 million people. Sterling Water Main Replacement, Village of Kenilworth. Project Engineer for 3,700 feet of 8” directionally drilled and open cut water main in residential Kenilworth on Sterling Avenue and Kenilworth Road. Green Bay Road / Brier Street Water Main Replacement, Village of Kenilworth Project Manager for design of 5,600 feet of 8” directionally drilled and open cut water main in residential areas and in the commercial corridor of Green Bay Road under IDOT jurisdiction. Arbor Drive Water Main Improvements, Phases 1-3, City of Rolling Meadows. Project Manager / Project Engineer / Resident Engineer for the upsizing and replacement of 4,200 feet of 12-inch water main serving the Arbor Drive Loop residential, commercial, and business properties. Palatine Annual Water Main Projects, Village of Palatine. Project Manager / Project Engineer for the design of annual water main replacement projects including 8” and 12” PVC and ductile iron water main. 4,125’ in 2021 / 2,000’ in 2022 / 2,460’ in 2023 / 3,200’ in 2024 / 5,000’ in 2026. North Shore Community Bank Lift Station, Village of Wilmette Project Manager / Resident Engineer for the engineering plan and submittal review and construction inspection of this privately developed duplex submersible stormwater lift station (270 GPM – 2 x 5 hp submersible pumps). Washington Street Utilities Relocation, City of Naperville Project Engineer for the 8-inch water main crossing and 12-inch double sewer siphon crossing under the DuPage River at the Washington Street Bridge in highly congested downtown Naperville. The crossing will utilize river coffer dam control for the open cut bedrock removal and installation of the utilities. Highland Park Annual Utility Projects, City of Highland Park. Project Manager / Project Engineer for the design of annual utility projects including 1,600’ of 8” water main in 2017 / 2,950’ of 8” and 12” in 2019 / 870’ of 18” and 1,100’ of 8” in 2020 / 5,000’ of 8” in 2021 / 500’ of 20” in 2022 / 715’ of 8” in 2025. 80th Avenue Water Main Relocation, Will County. Project Manager for relocation of 5,700 feet of 24-inch transmission main. Design includes the crossing of 2 waterways and Interstate 80, and associated state and federal permitting. Morton Grove Annual Water and Sewer Projects, Village of Morton Grove. Project Manager / Project Engineer for preliminary, final design and construction engineering services for water system design of 8” – 20” water main for distribution and transmission, including river crossings, backyard lining, interconnections, and lead service line replacements. Morton Grove Annual Water and Sewer Projects, Village of Morton Grove. Project Manager / Project Engineer for preliminary, final design and construction engineering services for water system design of 8” – 20” water main for distribution and transmission, including river crossings, backyard lining, interconnections, and lead service line replacements. Lake County Potable Water Task Order Design, Lake County Department of Public Works. YEARS OF EXPERIENCE 23 Total / 11 Ciorba EDUCATION Bachelor of Science Mechanical Engineering University of Illinois Bachelor of Science Physics Augustana College PROFESSIONAL REGISTRATION Professional Engineer Illinois #062-059493 Indiana #PE11600626 Wisconsin #40501-6 Namibia # PE 29034 PROFESSIONAL AFFILIATIONS American Public Works Association (APWA) American Water Works Association (AWWA) EXPERTISE Water Main Sanitary Sewers Pump Stations Construction Observation Drainage Studies and Design ciorba.com | Luke Mattson, PE CONSULTING ENGINEERS PROJECT TEAM - KEY PERSONNEL Resumes 56 Abingdon Avenue, Robsart Road and Tudor Place Water Main Replacement Design Engineering Page 9 Tony Wolff, PE, CFM QC/QA Engineer ABOUT TONY REPRESENTATIVE PROJECT EXPERIENCE Tony has over 30 years of experience in water resources engineering including serving 10 years with the Lake County Stormwater Management Commission. Prior to joining Ciorba Group, he was the Commission’s Chief Engineer. With Ciorba, Tony oversees the Water Resources staff and manages or directs projects related to the study and design of stormwater management facilities, water supply systems, and sanitary collection systems. Sterling Water Main Replacement, Village of Kenilworth. Project Director for 3,700 feet of 8” directionally drilled and open cut water main in residential Kenilworth on Sterling Avenue and Kenilworth Road. Arbor Vitae Water Main Improvements, Village of Deerfield. QA/ QC Engineer for the design to replace 3,200 feet of 6-inch water main with 8-inch water main on Arbor Vitae Road and Apple Tree Lane in residential Deerfield. Design includes the crossing of one river with directional drilling technology Morton Grove-Niles Water Commission Water Supply Project, Contract 2, Morton Grove – Niles Water Commission. QA/ QC Engineer for the design of a new water supply pipeline from the City of Evanston to the Villages of Morton Grove and Niles, including 16,000 feet of 24-inch an 30-inch water main though residential, business and industrial neighborhoods in Village of Morton Grove. Project included 4 IDOT crossings and 2 Metra Railroad crossings. Arbor Drive Water Main Improvements Phases 1-3, City of Rolling Meadows. QA/ QC Engineer for the replacement for the upsizing and replacement of 4,200 feet of 12-inch water main serving the Arbor Drive Loop residential, commercial, and business properties 80th Avenue Water Main Relocation, Will County. Project Manager for relocation of 5,700 feet of 24-inch transmission main. Design includes the crossing of 2 waterways and Interstate 80, and associated state and federal permitting. Summit Avenue, North Avenue, and Marl Oak Drive Roadway and Water Main Improvements, City of Highland Park. QA/ QC Engineer for the project that included replacement of 2,950 feet of 8-inch and 12-inch water main on North Avenue and Summit Avenue. Ravine Drive and Hawthorne Lane Roadway and Water Main Improvements, City of Highland Park. QA/ QC Engineer to replace 2,000 feet of existing 4-inch water main with 8-inch water main on Ravine Drive and Hawthorne Lane. Harlem Avenue Water Main Consolidation, Village of Glenview. Project Director for the Phase I and Phase II design for 6,400 feet of new 12-inch water main along Harlem Avenue. The new water was designed to consolidate multiple smaller diameter water mains along Harlem Avenue and was constructed as part of a federally funded roadway rehabilitation project. Edens Spur Crossings, Illinois Tollway QA/ QC Engineer for the crossing of the Edens Spur Tollway at two locations, including 560 feet of 12-inch water main along Skokie Boulevard for the Village of Northbrook and 360 feet of 16-inch water main along Pfingsten Road in the Villages of Deerfield and Northbrook. Washington Street Utilities Relocation, City of Naperville QA/ QC Engineer for the 8-inch water main crossing and 12-inch double sewer siphon crossing under the DuPage River at the Washington Street Bridge in highly congested downtown Naperville. The crossing will utilize river coffer dam control for the open cut bedrock removal and installation of the utilities. YEARS EXPERIENCE 32 Total / 15 Ciorba EDUCATION Bachelor of Science Civil Engineering University of Illinois Master of Science Environmental Engineering Northwestern University PROFESSIONAL REGISTRATION Professional Engineer Illinois #062-052081 Indiana #PE11300436 Iowa #21374 Michigan #6201060612 Wisconsin #40707-006 CERTIFICATION Certified Floodplain Manager Illinois #02-00089 Lake County Stormwater Management Commission Enforcement Officer EXPERTISE Water Resources Infrastructure Stormwater Management Floodplan Management Permitting PROFESSIONAL AFFILIATIONS American Council of Engineering Companies (ACEC) USACE Committee Water & Environment Committee American Public Works Association (APWA) Lake Branch Past President Illinois Association for Floodplain and Stormwater Management (IAFSM) Illinois Road and Transportation Builders Association Landscaping and Erosion Control Committee PROJECT TEAM - KEY PERSONNEL Resumes 57 Abingdon Avenue, Robsart Road and Tudor Place Water Main Replacement Design Engineering Page 10 Danielle Hossler, PE Water Resources Engineer ABOUT DANIELLE REPRESENTATIVE PROJECT EXPERIENCE Danielle is a Water Resources Engineer specializing in the preliminary analysis and preparation of construction plans for water resources improvement projects, including stormwater management, water supply, and sanitary projects. Sterling Water Main Improvements, Village of Kenilworth. Water Resources Engineer for final design engineering services for the Sterling Water Main Replacement Project to improve the performance of the Village’s water distribution system by replacing 2,100 linear feet of existing 6-inch diameter water main with new 8-inch water main. The new main is part of a series of improvements to enhance the reliability of the system and help the system meet pressure and fire flow demands going forward. The project limits include Sterling Road from Melrose Avenue to Kenilworth Avenue and Kenilworth Avenue from Ridge Road to Greenwood Avenue. These streets are primarily approximately 24- to 28-foot wide two-lane roadways with curb inlets and storm sewers. After coordination with the Village, Ciorba designed the majority of the water main to be installed by directional drill to minimize the disturbance to the residents. The existing right of way is approximately 60 feet wide, and the available open space in the parkway is occupied by numerous mature trees. The use of directional drill installation also allows minimal disruption to these valuable trees. Existing service connections were replaced with new copper piping. Fire hydrant locations were reviewed and the spacing optimized to provide a maximum 300-foot spacing. Highland Park Water System Master Plan Update, City of Highland Park. Water Resources Engineer for the 2018 water system master plan for the City of Highland Park. The purpose of the study was to update the City’s 2010 Water System Master Plan using the existing WaterCad model as the primary tool, which was updated to incorporate system changes since 2010. The system was analyzed to identify existing deficiencies. A focus of analysis included review of system performance in the Central Business District based upon new zoning that increased allowable densities for developers. The project used criteria scoring and resulted in infrastructure improvement recommendations totaling 80 projects. Alternative Emergency Water Supply, Village of Lincolnshire. Water Resources Engineer for a detailed analysis of the Village’s existing water supply infrastructure with a focus on determining a new interconnection partner. The project consisted of the hydraulic analysis of 67 miles of water mains in the 4.59 square mile Village serving a population of 7,275 and other water users. The project looked at 5 potential emergency water source partners including municipalities and water agencies. Scope included site visits, desk study, hydraulic modeling, preliminary study, Village review and collaboration, coordination with potential partners, final reporting, and presentation. Ciorba followed up with detailed design and construction engineering of the preferred interconnection scenario. Arbor Drive Water Main Improvements, City of Rolling Meadows. Water Resources Engineer for preliminary and final design for the replacement of 5,300 feet of 12-inch water main serving the Arbor Drive Loop residential, commercial, and business properties. Arbor Vitae Water Main Improvements, Village of Deerfield Water Resources Engineer for the design to replace 3,200 feet of 6-inch water main with 8-inch water main. YEARS OF EXPERIENCE 8 Total / 8 Ciorba EDUCATION Bachelor of Science Civil Engineering University of Illinois at Chicago PROFESSIONAL REGISTRATION Professional Engineer Illinois #062-075255 EXPERTISE Water Resources Infrastructure Improvement Design ciorba.com | Danielle Hossler, PE, CONSULTING ENGINEERS PROJECT TEAM - KEY PERSONNEL Resumes 58 Abingdon Avenue, Robsart Road and Tudor Place Water Main Replacement Design Engineering Page 11 Nicole Mulheran Water Resources Engineer ABOUT MICHAEL REPRESENTATIVE PROJECT EXPERIENCE Nicole is a Water Resources Engineer specializing in the preliminary analysis and preparation of construction plans for water resources improvement projects, including stormwater management, water supply, and sanitary projects. 2024-2027 Capital Improvement Projects, Village of Buffalo Grove. Water Resources Project Engineer for preliminary, design, and construction engineering services for sanitary infrastructure improvements estimated at over $14 million in construction cost. The projects are included in the Village’s 2024-2027 Capital Improvement Program and consist of lift station, sanitary sewer, and other utility and drainage improvements. 2025 Water Main Improvements, Village of Palatine. Water Resources Engineer for the design of the replacement 4,425 feet of existing water main on four different streets with 8” water main, associated appurtenances (valves, hydrants, etc.), water services, and removals and restoration of the work directly impacted by the water main improvements. In addition to IEPA water main permitting, significant coordination with IDOT was required for utility and traffic permits at two locations. 2025 Water Main Lining, City of Highland Park. Water Resources Engineer for the design of the lining of five existing water main lines that cross under US 41. The total length of water main lining at the five locations is 1,835 feet. Work included the construction of new valves at both ends of each run and associated restoration. IEPA water main construction permits were required Preliminary Engineering – 2 Arlington Heights Lift Stations, Village of Arlington Heights. Water Resources Engineer ROLE for comprehensive condition assessment and improvement planning of three critical lift stations for the Village of Arlington Heights. The evaluation encompassed two aging sanitary lift stations—the 1967 Locascio Station serving 15 acres and 50 properties, and the 1963 Regent Park Station serving 35 acres and 230 residential parcels—plus the 2000 Greenwood stormwater lift station serving development detention facilities. Ciorba conducted detailed inspections of all civil infrastructure including wet wells, force mains, and bypass systems, mechanical equipment assessments covering pumps, motors, and process piping, and electrical/controls evaluations of service panels, standby power, and SCADA monitoring systems. The study included cathodic protection analysis and comprehensive component condition ratings for each facility. Ciorba delivered alternative improvement strategies with prioritized recommendations and detailed cost estimates, providing the Village with actionable planning tools for systematic infrastructure rehabilitation and operational enhancement. Lincolnshire Drive South Flood Reduction Project, Village of Lincolnshire. Water Resources Engineer for a neighborhood flood reduction study and design to alleviate chronic flooding conditions along the Des Plaines River in Lincolnshire, IL. The existing storm sewer system has a 2-year conveyance capacity, and overtopping of a berm along the Des Plaines River also contributes to severe flooding. The project includes a new storm sewer system along with a stormwater lift station to convey runoff from the subdivision to the Des Plaines River and provide a 10-year level of protection. Ciorba is also designing water main replacements and extensions within the limits of the proposed drainage improvements. Various Public Works Projects, Atwell (Formerly Blueline) Prior to joining Ciorba Group in 2025, Nicole was a Civil Engineer for Atwell from October 2021 to October 2024. During that time, she developed engineering design plans, specifications, cost estimates and bid documents for 10+ City and District projects. In addition she prepared daily inspection reports as the on-site inspector for 5+ public works projects. Projects included watermain and stormwater replacements, road rehabilitation, and sidewalk/ADA improvements. ciorba.com | Abbey Fields CONSULTING ENGINEERS YEARS EXPERIENCE 5 Total / 1 Ciorba EDUCATION Bachelor of Science, Civil Engineering in Construction University of Illinois Urbana Champaign EXPERTISE Water Resources Infrastructure Improvement Design PROJECT TEAM - KEY PERSONNEL Resumes 59 Abingdon Avenue, Robsart Road and Tudor Place Water Main Replacement Design Engineering Page 12 Eric Spina, PE Roadway Engineer ABOUT ERIC REPRESENTATIVE PROJECT EXPERIENCE Eric has over 19 years of experience in preliminary, design, and construction engineering services for infrastructure improvement projects. His planning expertise includes conducting roadway geometric studies, intersection design studies, capacity analysis, and crash data analysis for improvements to arterial and collector streets. For design engineering, Eric has led teams in the plan preparation for improvements to expressways, arterial streets, and collector roads. He has also supervised the plan preparation for annual street improvement programs for local agencies. Earlier in his career, Eric served as a Resident/Construction Engineer on arterial and local road improvements, stormwater facility construction, and water main replacement projects. First Avenue Flood Control, Metropolitan Water Reclamation District of Greater Chicago. Lead Roadway Engineer for final design for the Metropolitan Water Reclamation District of Greater Chicago (MWRDGC) to address a flooding problem on 1st Avenue (State Route IL 171), and the adjacent neighborhoods. The project area extends from Roosevelt Road to Cermak Ave for approximately one mile. The scope of work included roadway improvements and maintenance of traffic to incorporate underground detention, enlarged storm sewer, ditch detention and additional surface detention to reduce the volume of runoff entering the IDOT drainage system. The project required coordination with the FPDCC and IDOT and various local agencies involved. New Water Supply Infrastructure and Route Design, Village of Niles. Lead Roadway Engineer for the preliminary engineering and final design of a new 30” water transmission main for a three-mile run from the western side of Skokie to the Morton Grove connection points part of a new line from the City of Evanston to the Villages of Morton Grove and Niles in Illinois. The scope of work as the West Corridor Manager included the identification and recommendation of route options as well as the evaluation and recommendation of options for the design for roadway reconstruction and maintenance of traffic for the installation of new water transmission lines, and other related water delivery and receiving infrastructures. Routing options were scored block by block for constructability, utility, property, feasibility, and other criteria. Morton Grove-Niles Water Commission Water Supply Project, Contract 2, Morton Grove – Niles Water Commission. Lead Roadway Engineer for the design of a new water supply pipeline from the City of Evanston to the Villages of Morton Grove and Niles, including 16,000 feet of 24-inch an 30-inch water main though residential, business and industrial neighborhoods in Village of Morton Grove. Project included 4 IDOT crossings and 2 Metra Railroad crossings. Ravine Drive and Hawthorne Lane Water Main Replacement, City of Highland Park. Roadway Project Engineer for the replacement of 2,200 feet of 4-inch and 6-inch water main with 8-inch water main on Ravine Drive and Hawthorne Lane. The Ravine Drive street rehabilitation limits 700 feet west of the intersection of Forest Avenue and extends 2,800 feet east of the Forest Avenue intersection. Although this project is funded entirely by the City, all documents were prepared per IDOT and City of Highland Park requirements. Lincoln Place Roadway, Water Main, Storm Sewer and Sanitary Sewer Improvements, City of Highland Park. Project Engineer for final design for the pavement reconstruction and water main, storm sewer and sanitary sewer replacement on Lincoln Place from Lincoln Avenue to Glencoe Avenue in Highland Park, Illinois. The 1,100’ improvement was within a residential neighborhood. The existing rural cross section was reconstructed and widened with curb and gutter and a close drainage system. The engineering services included topographic survey; verifying the location of the right-of-way; and preparation of plans, specifications, and estimates of time and cost. All documents were prepared per IDOT as well as City requirements. Exhibits were prepared to present the proposed improvements to the public at an Open House. YEARS OF EXPERIENCE 19 Total /19 Ciorba EDUCATION Bachelor of Science Civil Engineering Illinois Institute of Technology PROFESSIONAL REGISTRATION Professional Engineer Illinois #062-065508 (2013) Indiana # PE1100742 (2018) CERTIFICATION ASCE - Envision Sustainability Professional APWA - Certified Public Infrastructure Inspector IDOT – Documentation of Contract Quantities EXPERTISE Construction Observation Highways Municipal Streets Parking Lots Studies and Reports PROJECT TEAM - KEY PERSONNEL Resumes 60 Abingdon Avenue, Robsart Road and Tudor Place Water Main Replacement Design Engineering Page 13 Nikolay Tumbev, PLS Surveyor ABOUT NIKOLAY REPRESENTATIVE PROJECT EXPERIENCE Nikolay (Nik) has been performing topographic and route surveys for Ciorba Group since 2007. He has over 21 years of experience with records research, boundary, topographic and route surveys, data processing and analysis, preparation of plat and easement records, construction layouts, and earthwork quantities calculation. Nik has performed Location Control Route Surveys (LCRS), directed, prepared or reviewed preparation of ROW Plans, legal descriptions and completed parcel packages for various parcels for site development and transportation projects. Clavey Road Reconstruction, City of Highland Park. Lead Surveyor for the bridge replacement of an existing single span steel bridge associated with the reconstruction of Clavey Road from US 41 to Green Bay Road a two-lane urban collector street. Nik was responsible for reestablishing control points, checking Contractor’s layout and surveying cross sections to quantify earthwork documentation. Washington Street Culvert Emergency Repair, City of Waukegan. Lead Surveyor for an emergency culvert repair caused by a sink hole along Washington Street near downtown Waukegan. Below the sink hole, 45’ below roadway grade, was a 10’ diameter, 180’ long stone pipe arch constructed in 1904 carrying the Waukegan River. A portion of the arch wall had collapsed causing the sink hole. Nik completed emergency topographic survey, construction layout, and prepared final as-built plans. The project received the 2018 National Public Works Project of the Year Award for Disaster or Emergency Construction/Repair from the American Public Works Association. Wadsworth Road Improvements, Lake County Division of Transportation. Survey QCQA for preliminary engineering and final design for the improvements to Wadsworth Road between Green Bay Road and Sheridan Road in Waukegan and Beach Park, Illinois. The project utilizes 3R criteria to extend the service life of the existing pavement, enhance roadside safety and improve drainage, and includes the addition of bicycle and pedestrian facilities. Nik performed QCQA for the Plat of Highways and legal descriptions for the project route for all fee take parcels, permanent and temporary easement parcels for each of the 19 properties that right of way was to be acquired from. A unique challenge of this project was working with Lake County legal and land Acquisition personnel to formally acquire in fee portions of Wadsworth Road that have been used as public right of way but never formally dedicated Laraway Road over West Fork East Hickory Creek, Will County Division of Transportation. Lead Surveyor for preliminary engineering and final design of roadway improvements associated with the replacement of a double cell box culvert on a County highway. Due to structural deficiencies, the box culvert was replaced with a cast in place structures. The scope included roadway widening at the culvert for future capacity improvements and reconstruction of 900 feet of approach roadway due to profile adjustments. Nik was responsible for setting control, topographic survey, verify the roadway alignment. Bradley Road Reconstruction, Village of Mettawa. Lead Surveyor responsible for over one mile of topographic surveys for the Bradley Road Improvement project. The project involved engineering studies and preparation of a Phase I Project Development Report (Categorical Exclusion). Pershing Road Reconstruction and Realignment, City of Waukegan.| Lead Surveyor responsible for over one mile of topographic surveys required to conduct the Phase I preliminary engineering studies for the realignment and reconstruction of Pershing Road from South Avenue to Grand Avenue. Bob Michel over Illinois River Improvements, Illinois Department of Transportation, District Four. Lead Surveyor for preliminary and final design for the rehabilitation and addition of a multi-use path along the Bob Michel Bridge, a major river crossing between Peoria and East Peoria, Illinois. Responsibilities included setting control, collection of topographic and UG utilities data. Develop existing terrain models (for Bridge structure and surrounding area). Scanning and extracting data from points clouds. YEARS EXPERIENCE 21 years /15 Ciorba EDUCATION Master of Science Geodesy and Land Surveying University of Architecture, Civil Engineering and Geodesy, Sofia Bulgaria PROFESSIONAL REGISTRATION Professional Land Surveyor Indiana #LS21800015 Wisconsin #31068 EXPERTISE Topographic Surveys Construction Surveys PROJECT TEAM - KEY PERSONNEL Resumes 61 Abingdon Avenue, Robsart Road and Tudor Place Water Main Replacement Design Engineering Page 14 SOIL AND MATERIAL CONSULTANTS, INC. THOMAS P. JOHNSON LICENSED PROFESSIONAL ENGINEER Position President of Soil and Material Consultants, Inc. Education University of Illinois at Chicago, Illinois Bachelor of Science in Civil Engineer ing - 2001 Registered Professional Engineer in the State of Illinois (062-058735) Attendee at various Professional Engineering and Public Works seminars. Memberships American Public Works Association Illinois Society of Professional Engineers National Society of Professional Engineers American Society of Civil Engineers Experience April 2010 to Present Director of Engineering up to November 2014 and President of the corporation since 2012. Responsible for daily operations as well as engineering services, contract administration and supplemental services on over 500 projects a year. Sets scope of services for field geotechnical investigations and laboratory testing. Evaluates soil conditions and authors reports for new improvements. Forensic studies are completed for post-construction problems. Author pavement investigation reports as well as geotechnical reports, including embankment stability analysis. Reviews and comments on evaluations and reports prepared by staff engineers. Radiation Safety Officer, certified in the operation of nuclear density meters for testing soils, aggregates, and bituminous concrete. Qualified by the Illinois Department of Transportation in the following: Mixture Aggregate Technician Course – 3 day Portland Cement Concrete Level I thru Level III Bituminous Concrete Level I thru Level III S-33 Geotechnical Field Testing and Inspection Construction Material Inspection Documentation 2001 to April 2010 Staff Engineer for Soil and Material Consultants, Inc. Provided and directed drilling, inspection and testing services related to soils and construction materials in the field and laboratory. Prepared draft and final engineering reports. Involved in providing field and laboratory services. Designed and implemented various geotechnical studies and laboratory studies for paving materials and quality control. Scheduled and supervised the work of others while providing engineering oversight and evaluation. Worked on drill rig as operator and soil classifier. Completed laboratory testing supplemental to soil and construction material field services. Authored and co-authored geotechnical reports for road reconstruction and maintenance, bridge replacements, embankment construction, site development, design of new foundations and other foundation supported improvements. PROJECT TEAM - KEY PERSONNEL Resumes 62 Abingdon Avenue, Robsart Road and Tudor Place Water Main Replacement Design Engineering Page 15 PROJECT UNDERSTANDING The goal of the Abington Avenue, Robsart Road, and Tudor Place Water Main Replacement project is t o improve pressure, fire flow, and reliability to these residential areas. The dead end nature of some locations, the proximity of the area at the far end of the system, plus tuberculation of the small mains are the likely factors in the system performance. Location Corridor Description Length (Ft) Estimated Cost Abingdon Avenue (Sheridan Road – South to Robsart Place + Robsart Place) Residential street with water main in the west parkway and combined sewer in the east parkway. Likely location for new watermain is in the street along the west curb. Pavement is in poor condition with a curb flag overlay. Roadway cross section could benefit from a reconstruction. 1,455 $ 905,000 Robsart Road (Robsart Place – East to 10th Street) Residential street with water main in the south parkway and combined sewer in the north parkway. New water main will likely be placed in the road along the south curbline. Dead end without a widened turnaround will make construction access a challenge. 1,100 $ 690,000 Tudor Place (10th Street – West) Residential cul-de-sac with water main and combined sewers on opposite sides of the road. New water main will likely be located along the curbline, in the pavement. Proximity to the Mahoney Farm and dead end nature of the streets will make coordination with resident paramount. 650 $ 410,000 TOTAL 3,205 $2,005,000 PROJECT UNDERSTANDING & APPROACH 63 Abingdon Avenue, Robsart Road and Tudor Place Water Main Replacement Design Engineering Page 16 The new main is part of a series of improvements in recent years to enhance the reliability of the system and help the system meet pressure and fire flow demands going forward. Ciorba Group will look to repeat the successes of our previous projects with the Village with the use of directionally drilled PVC pipe where practicable. This approach will limit restoration which results in cost savings and reduces impact to the residents and old growth trees. PROJECT APPROACH Ciorba Group’s Project Team has the technical expertise required by the Village of Kenilworth to complete the design engineering services for the Abington Avenue, Robsart Road and Tudor Place Water Main Replacement Design Engineering Project. Led by Luke Mattson, PE (Project Manager / Project Engineer), Ciorba Group’s staff understands the keys to executing successful design projects, including demonstrating sound engineering judgment, maintaining good public relations with stakeholders, effectively communicating with the Village, and keeping the engineering on schedule and budget. Ciorba Group has added the following subconsultant to our team: Soil and Material Consultants (SMC) will obtain environmental samples for CCDD requirements and complete geotechnical soil borings. The Project Team, including all subconsultants, will work together as one unit to provide the Village of Kenilworth with efficient services. Before initiating the work, an in-house kick-off meeting will be held to review the work tasks and verify that all team members, including subconsultants, are aware of their responsibilities. Other meetings will be held as necessary with all team members to discuss the progress of the work. At the kickoff meeting, the Project Manager will also present and review the Quality Assurance /Quality Control (QA/QC) Plan specifically developed for the this project. Ciorba Group recognizes the importance of a QA/QC Plan as a method to produce work of high quality, accuracy, and completeness (see Quality Control/Quality Assurance Plan below for further details). PRELIMINARY ENGINEERING WORK TASKS Water Main Looping Review The RFP states the Village is seeking design recommendations on looping the water main on Tudor Place to eliminate the dead end. Ciorba Group will review multiple looping alternatives and quantify the benefits with the following analyses: 1. Shut Down Analysis – Review of multiple shutdown scenarios and effectiveness of looping alternatives during the active shutdown. 2. Water Turnover Analysis – Review of water age for each looping alternative. 3. Fire Flow Analysis – Review of fire flows using the Village’s hydraulic model com pared to existing conditions. Ciorba’s approach to our services for the Village of Kenilworth can be summarized into four main areas: teamwork, communication, proactive leadership, and attention to detail.  Teamwork. Ciorba’s philosophy when working for a government agency is that we serve as an extension of that agency so we will safeguard the interests of the Village at all times.  Communication. Ciorba understands that effective communication yields successful projects. Ciorba’s Project Manager will keep in close communication with the Village during our services.  Proactive Leadership. Ciorba’s team provides proven proactive leadership and has the experience to anticipate issues, solve problems and recommend value engineering solutions.  Attention to Detail. An important aspect of engineering services is attention to detail, providing a smooth transition between design and construction. PROJECT UNDERSTANDING & APPROACH 64 Abingdon Avenue, Robsart Road and Tudor Place Water Main Replacement Design Engineering Page 17 The analysis will also consider property rights as a factor in the analysis. Some possible looping alternatives are shown in Figure 1 below. Figure 1 – Potential Looping Alternatives for Analysis Funding Source Review Ciorba Group will review the project for potential funding opportunities. Two funding sources for consideration include the Illinois Environmental Protection Agency Public Water Supply Loan Program (IEPA-PWSLP) and the Metropolitan Water Reclamation District of Greater Chicago Green Infrastructure Partnership Program (MWRDGC-GIPP). The scope of this project, as outlined in the RFP, is standard for the IEPA-PWSLP. MWRDGC-GIPP funding would be appropriate if the Village considered expanding the scope of the work similar to the Village’s 2023 Infrastructure Program that was completed on Woodstock Avenue, Raleigh Road, Leicester Road, and Warwick Road, west of this project. The existing pavement condition is poor with asphalt overlay of the curb flags. At some stage these roads will require reconstruction. A green streets design with sewer separation would help this project qualify for MWRDGC-GIPP funding. ALT 1 ALT 2 ALT 3 ALT 4 PROJECT UNDERSTANDING & APPROACH 65 Abingdon Avenue, Robsart Road and Tudor Place Water Main Replacement Design Engineering Page 18 PRIMARY DESIGN WORK TASKS The main work tasks for the design engineering services will include: Meetings and Coordination Ciorba Group will attend an initial kick-off meeting with the Village to review the proposed scope of improvements, engineering parameters, and project schedule. Electronic copies of standard Village specifications, contract conditions and details will be requested at this meeting, if they have been advanced since Ciorba’s previous work with the Village. Also, at the initial meeting, public utility atlases will be obtained and discussions held with Public Works on the location of any known problem areas or issues that should be considered in the design. Other meetings will be scheduled with the Village for the preliminary and prefinal plan submittals or to discuss design issues. Topographic Survey and Base Sheet Preparation A full horizontal and vertical topographic survey will be completed for the entire project length with work beginning soon after Notice to Proceed is received from the Village. Survey tasks will include setting horizontal and vertical control and obtaining utility information such as manhole invert elevations and conditions. Collecting storm sewer and sanitary sewer manhole inverts will be important to identify potential conflicts with the proposed water main. Ciorba Group will tie into the control set up for the Sterling Water Main Replacement project to provide unity to the overlapping projects. Once the survey is completed, the topographic data will be used to develop base sheets for the design plan preparation. Geotechnical Analysis Ciorba Group’s subconsultant Soil and Material Consultants (SMC) will obtain geotechnical soil borings with environmental testing at ±500-foot intervals along the project for the Village’s use in preparing an LPC -663 form (Uncontaminated Soil Certification by Licensed Professional Engineer or Licensed Professional Geologist LPC -663). This certification will be made part of the bid documents to inform the bidding contractors of the existing soil conditions as they relate to CCDD. Utility Coordination We will obtain atlases from private utility companies right after Notice to Proceed is received from the Village. This information will be added onto our base sheets as soon as the topographic survey data is drafted. A critical item is to identify any necessary private utility adjustments or relocations as soon as possible. As the design progresses, the staff will identify any potential conflicts so that the utility company can be contacted immediately to verify the conflict. Utility coordination will go beyond simply contacting the various companies about potential adjustments or relocations of their facilities. Once verified, we will request the private utility company develop a schedule for the necessary adjustment or relocation to avoid delaying the start of the Green Bay Road and / or Brier Street Water Main construction. We will also discuss with utility companies any known future improvements planned for the Sterling project area so that the work can be coordinated with this project . PROJECT UNDERSTANDING & APPROACH 66 Abingdon Avenue, Robsart Road and Tudor Place Water Main Replacement Design Engineering Page 19 Engineering Design During the initial kick off meeting, discussions will be held on the proposed alignment of the new water main as envisaged by the Village, whose understanding of the area, as well as any special factors associated with the connection to the Village system at the project limits, will be invaluable in the design. With the desk study information in hand, Ciorba will review utility information against the collected field survey data, identify any previously unknown design variables, and provide a preliminary layout of the new water main. All vertical and horizontal separation requirements between water mains and sewers will be maintained per IEPA requirements. Once the preliminary alignment is approved by the Village, Ciorba will proceed with the preparation of the preliminary, prefinal and final plans and specifications. The General Notes will include notification to the post office, schools, garbage collection, the Village’s Public Works and Fire and Police Departments prior to beginning any construction stage. Other forms of construction notification, such as contractor produced information flyers will be included in the plans and specifications as directed by the Village. Appropriate notes, specifications and schedules will be included in the plans to clearly identify time periods for allowable water service and traffic interruptions and how residents will be notified. Preliminary Plans (60% Level) Prepare preliminary plans that include a Title Sheet; Index Sheet; Alignment, Ties and Benchmarks; Existing Conditions and Removal Items; Water Main Plan and Profile; and Maintenance of Traffic Plans. Submit to Village for review and comment. Before preliminary plans are submitted to the Village, a QC/QA Engineer not associated with the project’s day to day work efforts will review the plans in accordance with the established QC/QA Plan. Pre-Final Plans, Specifications and Cost Estimates (90% Level) After receiving Village review comments on the preliminary plan submittal, prepare the pre-final plans, specifications and cost estimates. The plans will include but are not limited to: Title Sheet; Index Sheet; General Notes; Summary of Quantities ; Typical Sections ; Alignment, Ties and Benchmark; Existing Conditions and Removal Items ; Water Main Plan and Profile; Maintenance of Traffic Plans and Details; Erosion and Sediment Control Plans; Special Details; and Restoration Plans. All specifications will conform to the Standard Specifications for Water and Sewer Construction in Illinois, IDOT Standard Specifications for Road and Bridge Construction, and Village of Kenilworth requirements. Special Provisions will be prepared for pay items not addressed by either Standard Specifications. The specifications will be based on the Brier MacLean Water Main Replacement for restrained joint PVC water mains. An Estimate of Time and an Estimate of Cost will be prepared for submittal. Before prefinal PS&E are submitted to the Village, a QA/QC Engineer not associated with the project’s day to day work efforts will again review the documents in accordance with the established QA/QC Plan. PROJECT UNDERSTANDING & APPROACH 67 Abingdon Avenue, Robsart Road and Tudor Place Water Main Replacement Design Engineering Page 20 Permits Once the pre-final plans and specifications have been developed, Ciorba will submit permit applications to the necessary regulatory agencies. This includes a submittal to the IEPA for a water construction permit. Ciorba is familiar with this process from our numerous municipal water main projects and can typically obtain the permit in an expedited fashion. Sheridan Road is under Village ownership at the Abington Avenue connection point so a n IDOT utility permit will be not be required for project. We will also coordinate with the Illinois Historic Preservation Agency (IHPA) for any potential historic or cultural concerns. This is a common process that we go through on many of our projects. Final Plans, Specifications and Cost Estimates (100% Level) The PS&E will be revised per Village comments on the pre-final documents. After a last QA/QC review, the final PS&E will be submitted to the Village for bid letting. Copies of the final PS&E will be submitted in the numbers required by the Village for bidding. QA/QC PLAN Ciorba Group recognizes the importance our clients place on Quality Assurance /Quality Control (Q A/QC) as a method of producing work of high quality, accuracy and completeness. Ciorba is responsible for the accuracy and completeness of all studies, reports and plan documents prepared for our clients, therefore, a specific QA/QC plan is developed for each project. The purpose of the document is to define the guidelines to be used to provide services that are of high quality. This document sets forth a systematic approach to be used in developing a quality project using uniform guidelines and procedures. It identifies responsibilities and requires that all Project Team members be responsible and accountable for the accuracy and completeness of the contractual documents produced by Ciorba Group. A QA/QC Engineer(s) is assigned to each project and is an individual(s) who is not associated with the daily work tasks of the project. The QA/QC document describes the procedures to be utilized to verify, independently check, and review all studies, reports and design documents prepared by Ciorba and includes as a minimum: • QA/QC responsibilities of all team members. • Checking and reviewing procedures by assigned team members. • Internal monitoring and audits of Project Team’s activities. • Filing procedures for all documents and relevant quality control material for easy retrieval. The QA/QC program must be an ongoing process to ensure not only that the prescribed standards are being met, but also that these standards are reasonable and adequate when applied to specified tasks. Quality control can only be achieved by the individuals charged with performing specific tasks. A good QA/QC program will seek to ensure that people have adequate time, materials, and training to carry out their assigned duties. PROJECT UNDERSTANDING & APPROACH 68 Abingdon Avenue, Robsart Road and Tudor Place Water Main Replacement Design Engineering Page 21 Based on our experience on projects of similar scope, we have proposed a schedule of 27 weeks from the Notice to Proceed date of May 18, 2026. Final budget costs will be available by the end of August 2026 and permits are projected to be in hand prior to Thanksgiving in 2026. The schedule can be reduced to 23 weeks if permits are submitted during Pre-Final Design opposed to Final Design. TASK NAME DURATION START FINISH DESIGN 27 wks* 5/18/2026 11/20/2026* Notice to Proceed 0 days 5/18/2026 Kickoff Meeting with Village 0 days 6/1/2026 Preliminary Design 9 wks 6/1/2026 7/31/2026 Topographic Survey / Field Work* 2 wks 6/1/2026 6/12/2026 Preliminary Design 5 wks 6/5/2026 7/17/2026 Submittal – Preliminary Design 0 days 7/17/2026 Village Review – Preliminary Design 2 wks 7/20/2026 7/31/2026 Design Review Meeting with Village 0 days 7/31/2026 Pre-Final Design 5 wks 8/3/2026 9/4/2026 Pre-Final Design 4 wks 8/3/2026 8/28/2026 Submittal – Pre-Final Design 0 days 8/28/2026 Village Review – Pre-Final Design 1 wks 8/31/2026 9/4/2026 Design Review Meeting with Village 0 days 9/4/2026 Final Design 2 wks 9/7/2026 9/18/2026 Final Design 2 wks 9/7/2026 9/18/2026 Submittal –Final Design 0 days 9/18/2026 Permitting Review and Acquisition* 8 wks 9/21/2026 11/20/2026 CONSTRUCTION TBD TBD TBD Notes: * Permitting can also be initiated at the time of the Pre-Final design which could potentially save 4 weeks in the process, for design completion around October 23rd, 2026. PROJECT SCHEDULE 69 Abingdon Avenue, Robsart Road and Tudor Place Water Main Replacement Design Engineering Page 22 PROJECT RESOURCES Ciorba is committed to meeting the Village of Kenilworth’s project schedule for Abingdon Avenue, Robsart Road and Tudor Place Water Main Replacement Design Engineering project. Our current workload is ready to accommodate this important public improvement project. Meeting schedules is accomplished by: • Establishing clear lines of communication between Ciorba, the Village and key stakeholders. • Maintaining key personnel on the project to ensure a consistent and responsive work effort. • Conducting regularly scheduled in-house review meetings to analyze the status of the project, determine the need for additional personnel and to enhance team performance. Ciorba Group is rated by IDOT with an annual transportation fee capacity of $19,200,000. Current volume of work and utilization capacity is evaluated on a continual basis to assure adequate staff is available for all of our projects. Our current workload and commitments allow us to assign the identified staff to begin work at the anticipated date of June 2026. We are eager to assist the Village with this improvement and provide a long-term solution that will benefit the community. We have assigned our most qualified team members experienced in water main design in 2026. Additional key staff members will be assigned as deemed necessary by the schedule and work demands pending approval by the Village. Design Staff *Percent of time is indicative of the minimum and maximum weekly time that staff may spend on the project depending on the overall level of effort at various stages of the project. Name Proposed Position *Percent of Time Luke Mattson, PE Project Manager/Project Engineer 30-60% Tony Wolff, PE, CFM QA/QA Engineer 0-40% Danielle Hossler, PE Water Resources Engineer 30-60% Nicole Mulheran Water Resources Engineer 50-90% Eric Spina, PE Roadway Project Engineer 0-20% Nikolay Tumbev Surveyor 20-50% WORK LOAD CAPACITY 70 Abingdon Avenue, Robsart Road and Tudor Place Water Main Replacement Design Engineering Page 23 Cost Estimate of Consultant Services (Direct Labor Multiple) Firm Ciorba Group, Inc Date 04/06/26 (3+R) TIMES DIRECT SERVICES % OF ITEM MANHOURS PAYROLL PAYROLL COSTS BY TOTAL GRAND OTHERS TOTAL (A) (B) (C) (D) (E) (C+D+E) Meetings, Data Collection & Coordination 32 1,986.00$ 5,958.00$ -$ 5,958.00$ 7% Survey 74 3,074.00$ 9,222.00$ 650.00$ 9,872.00$ 12% Water Resources 201 11,128.00$ 33,384.00$ 196.50$ 33,580.50$ 39% Engineering Studies/Plans 57 2,981.00$ 8,943.00$ -$ 8,943.00$ 11% Quantity, Specifications & Estimates 86 4,928.00$ 14,784.00$ -$ 14,784.00$ 17% QC / QA 8 912.00$ 2,736.00$ -$ 2,736.00$ 3% Project Management & Administration 16 1,656.00$ 4,968.00$ -$ 4,968.00$ 6% Soil and Material Consultants 4,211.00$ 4,211.00$ 5% TOTALS 474 26,665.00$ 79,995.00$ 846.50$ 4,211.00$ 85,052.50$ 100% FEE PROPOSAL 71 Abingdon Avenue, Robsart Road and Tudor Place Water Main Replacement Design Engineering Page 24 WORK BREAKDOWN STRUCTURE 4/6/2026 Activity Grand Total Project Manager III Project Manager II Engineer II Engineer I Lead Surveyor Technician I Technician II TOTAL 474 16 98 214 72 12 34 28 1. Meetings, Data Collection & Coordination Task Total: 32 12 12 8 0100 Meetings Meetings 16 8 8 Meetings with Owner (Water Resources) 12 8 4 Plan in Hand Meetings 4 4 0120 Coordination Subtotal: 16 4 4 8 Coordination with Owner and Owner Reps 8 4 4 Coordination with Utilities 8 8 2. Survey Task Total: 74 12 34 28 0210 Field Survey Subtotal: 64 2 34 28 Horizontal Topography 64 2 34 28 0220 Process Survey Subtotal: 10 10 Base Sheet Development 10 10 3. Water Resources Task Total: 201 47 104 50 0350 Water Main System Subtotal: 189 43 96 50 Coflict Investigation (Utilities 14 2 6 6 Water Main Design 40 8 20 12 Water Service Design 8 8 Water Main Plan and Profile Sheets 54 8 30 16 Water Main Details 9 1 8 Concrete / Asphalt Restoration Design 24 4 12 8 Erosion Control & Landscaping Plans 24 4 12 8 Water System Report - Looping Alternates 16 16 0360 Permits Subtotal: 12 4 8 Permit - IEPA (Water) 12 4 8 5. Engineering Studies/Plans Task Total: 57 94 08 0560 Contract Plans Subtotal: 51 7 36 8 Title Sheet 2 2 General Notes 3 1 2 Summary of Quantities 4 4 Plan Revisions 30 2 20 8 Disposition of Comments 12 4 8 0570 Roadway Plans Subtotal: 6 2 4 Maintenance of Traffic (x hrs/sheet) 6 2 4 7. Quantity, Specifications & Estimates Task Total: 86 22 58 6 0700 Quantity, Specifications and Estimates Subtotal: 86 22 58 6 Quantity Calculations and BOM (Water Resources) 34 8 20 6 Specifications (Water Resources) 32 8 24 Estimate of Time 4 2 2 Estimate of Cost 16 4 12 9. QC / QA Task Total: 8 8 0900 QC / QA Subtotal: 8 8 Water Resources QC/QA 8 8 10. Project Management & Administration Task Total: 16 88 1000 Project Management & Administration Subtotal: 16 8 8 Project Administration 8 8 Project Management 88 FEE PROPOSAL 72 Abingdon Avenue, Robsart Road and Tudor Place Water Main Replacement Design Engineering Page 25 PAYROLL RATES FIRM NAME Ciorba Group, Inc. DATE 04/06/26 CLASSIFICATION CURRENT RATE CALCULATED RATE Project Manager III $114.00 $114.00 Project Manager II $93.00 $93.00 Engineer II $45.50 $45.50 Engineer I $40.50 $40.50 Lead Surveyor $60.00 $60.00 Technician I $26.00 $26.00 Technician II $52.50 $52.50 FEE PROPOSAL 73 Abingdon Avenue, Robsart Road and Tudor Place Water Main Replacement Design Engineering Page 26 DIRECT COSTS SUMMARY Survey Description Unit Unit Cost Quantity Extended Cost Vehicle (day) day 65.00$ 10 650.00$ 650.00$ Total Water Resources 0 Description Unit Unit Cost Quantity Extended Cost Vehicle (mileage) mile 0.655$ 300 196.50$ 196.50$ Total FEE PROPOSAL 74 EXHIBIT C INSURANCE COVERAGES A. Worker’s Compensation and Employer’s Liability with limits not less than: (1) Worker’s Compensation: Statutory; (2) Employer’s Liability: $500,000 injury-per occurrence $500,000 disease-per employee $500,000 disease-policy limit Such insurance shall evidence that coverage applies in the State of Illinois. B. Comprehensive Motor Vehicle Liability with a combined single limit of liability for bodily injury and property damage of not less than $1,000,000 for vehicles owned, non-owned, or rented. All employees shall be included as insureds. C. Comprehensive General Liability with coverage written on an “occurrence” basis and with limits no less than: $2,000,000 Bodily Injury and Property Damage Combined Single Limit Coverage is to be written on an “occurrence” bases. Coverages shall include: - Broad Form Property Damage Endorsement - Blanket Contractual Liability (must expressly cover the indemnity provisions of the Contract) D. Professional Liability Insurance. With a limit of liability of not less than $1,000,000 per occurrence and $2,000,000 in the aggregate and covering Consultant against all sums that Consultant may be obligated to pay on account of any liability arising out of the Contract. E. Umbrella Policy. The required coverages may be in any combination of primary, excess, and umbrella policies. Any excess or umbrella policy must provide excess coverage over underlying insurance on a following-form basis such that when any loss covered by the primary policy exceeds the limits under the primary policy, the excess or umbrella policy becomes effective to cover such loss. F. Owner as Additional Insured. Owner shall be named as an Additional Insured on all policies except for: Worker’s Compensation Professional Liability Each such additional Insured endorsement shall identify Owner as follows: Village of Kenilworth, including its Board members and elected and appointed officials, its officers, employees, agents, attorneys, consultants, and representatives. G. Other Parties as Additional Insureds. In addition to Owner, the following parties shall be named as additional insured on the following policies: Additional Insured Policy or Policies 75 Request for Board Action Agenda Item: V.A.2 Staff Contact: Jordan Schmidt, Administration Heather McFarland, Administration Subject: Resolution Approving a Professional Services Agreement with Gewalt Hamilton Associates, Inc. of Vernon Hills, IL for the Design of the Oxford Road Reconstruction Project in the amount of $66,500 Summary: As part of the FY2026 Budget, the Village Board identified design engineering for the reconstruction of Oxford Road as a goal. In March 2026, staff released a Request for Proposals (RFP) to solicit interested firms and received five proposals. Staff have reviewed the proposals and recommend that the Village enter into a professional services agreement with Gewalt Hamilton Associates (Gewalt) for design engineering services in the amount of $66,500 Background of Matter: In preparation for the FY2026 budget, staff recommended the inclusion of design engineering for the reconstruction of Oxford Road. Oxford Road is rated as having one of the worst road conditions in the Village. In addition, Oxford Road does not have concrete curbs. Residents have managed this through the private installation of boulders or railroad ties to identify the curb line. As a result of the road condition, Oxford Road experiences drainage issues during heavy storm events. A grind and overlay would provide a better road surface and appearance; however, it would not help address the larger drainage issues in the area. The installation of curbs will extend the lifespan of the new roadway, as it reinforces the pavements edges, and manages the stormwater runoff. The completion of the design of the project is an important step towards getting the project ready for construction. On March 19, 2026, the Village released the RFP. Five proposals to complete the design work were received: Proposer Price Gewalt Hamilton $66,500 GSG Consultants $69,660 Chastain Consulting Engineers $92,082.52 Ciorba Group $106,092.93 HMG Engineers $164,500 Considered By: Date: Village Board 05/18/26 Village of 76 Proposals were evaluated based on their technical approach, experience, staff capabilities, and interview. Based on these factors, Gewalt Hamilton (Gewalt) was selected as the preferred consultant to complete the design work. Gewalt illustrated a precise understanding of the scope of the project, evidenced by their relevant experience in Kenilworth and neighboring communities. This work includes the recent Kenilworth Avenue resurfacing project, in addition to serving as the Village Engineer since 2024. For these reasons, Staff recommends the Board to authorize the Village Manager to execute a contract with Gewalt to complete the design engineering work on the Oxford Road reconstruction project. The proposed scope of work is expected to take six to seven months to complete. The goal of the project is to get the work shovel ready, so when funding is identified, the Village can proceed immediately. A potential pause between the preliminary design work and final bid documents is anticipated if funding is not identified at that point. Gewalt will assist in identifying potential grant or other funding sources for the project as part of the agreement. Policy: Village Board approval is required to engage in non -emergency agreements in excess of $20,000. Additionally, the Village Purchasing Manual guides the process for the purchase of materials in excess of $20,000. The practice of the Village is to solicit proposals for professional services in a like manner. Financial Impact: The Village budgeted $ 59,000 for design engineering services . The proposal from Gewalt is estimated at $66,500. While over budget by $7,500, given the savings from the Abingdon Avenue, Robsart Road, and Tudor Place water main design project ($41,947.50), there is adequate funding available in the Capital Fund (27) to fund the project. Total Contract Amount $66,500 Budget Amount (FY26) $59,000 Variance: $7,500 over budget GL Number: Capital Fund: 27-400-5322 Recommendation: Staff recommends that the Village Board approve the agreement with Gewalt Hamilton Associates, Inc in the amount of $66,500. Attachment: Resolution Approving a Professional Service Agreement with Gewalt Hamilton Professional Service Agreement 77 VILLAGE OF KENILWORTH RESOLUTION NO. 2026-___ RESOLUTION APPROVING A PROFESSIONAL SERVICES AGREEMENT WITH GEWALT HAMILTON OF VERNON HILLS, IL FOR THE DESIGN OF THE OXFORD ROAD RECONSTRUCTION PROJECT IN THE AMOUNT OF $66,500 WHEREAS, the Village of Kenilworth ("Village") is a non-home rule municipality located in Cook County, Illinois; and WHEREAS, the Village is responsible for maintaining, repairing, and replacing roadways, water mains and sidewalks within the Village limits; and WHEREAS, the Village has identified Oxford Road as being in need of repair or replacement (“Project”); and WHEREAS, the Village is interested in seeking construction design services to prepare construction drawings and bid documents for the Project; and WHEREAS, the Village purchasing manual requires a formal bidding process and Village Board approval for projects over $20,000; and WHEREAS, the Village solicited sealed proposals for the Project by issuing a request for proposals on March 19, 2026; and WHEREAS, Gewalt Hamilton, Inc. (“Gewalt”) of Vernon Hills, IL was one of the five firms to respond to the request for proposals; and, WHEREAS, Gewalt was determined by the review team to possess the skills and experience necessary to perform the work; and WHEREAS, the Village fiscal year 2026 budget includes the funding necessary to compensate the vendor for the work; and, WHEREAS, a professional services agreement (“Agreement”) has been drafted to memorialize the terms and conditions under which the work will be completed and is attached as Exhibit A; and WHEREAS, The Village and Gewalt desire to enter into a contract for the Project; and NOW, THEREFORE, BE IT RESOLVED by the President and Board of Trustees of the Village of Kenilworth, Cook County, Illinois, as follows: Section 1. Recitals. The foregoing recitals are incorporated in and made a part of this Resolution by this reference. All exhibits attached to this Ordinance are incorporated by this reference. Section 2. Approval of Agreement . The President and Board of Trustees hereby approve the Agreement in a form substantially similar to that in Exhibit A. 78 Section 3. Execution and Enforcement . The Board of Trustees hereby authorize and direct the Village Manager and Village Clerk to execute, on behalf of the Village, the Agreement. The Village Manager is authorized and directed to take all steps necessary to enforce the Agreement’s terms. Section 4. Effective Date. This Resolution shall be in full force and effect from and after its passage and approval by a vote of the requisite majority of the members of the Village Board. Approved this 18th day of May, 2026. AYES: NAYS: ABSENT: ABSTAIN: Approved this 18th day of May, 2026. Cecily Kaz Village President Attest: Michael Gagnon Village Clerk 79 Exhibit A Professional Services Agreement 80 VILLAGE OF KENILWORTH PROFESSIONAL SERVICES AGREEMENT FOR OXFORD ROAD RECONSTRUCTION DESIGN ENGINEERING THIS AGREEMENT is dated as of the ___ day of ______, 2026 (“Agreement”) and is by and between the VILLAGE OF KENILWORTH, an Illinois municipal corporation (“Village”) and the Consultant identified in Subsection 1A below. IN CONSIDERATION OF the recitals and the mutual covenants and agreements set forth in the Agreement, and pursuant to the Village’s statutory powers, the parties agree as follows: SECTION 1. CONSULTANT. A. Engagement of Consultant. The Village desires to engage the Consultant identified below to provide all necessary professional consulting services and to perform the work in connection with the project identified below: Gewalt Hamilton Associates, Inc. (“Consultant”) 625 Forest Edge Drive Vernon Hills, IL 60061 Telephone: 847-478-9700 Email: dstrahan@gha-engineers.com B. Project Description. The Consultant will design, prepare construction documents, provide a cost estimate and assist with the sealed bidding process for the Oxford Road Reconstruction Design Engineering Project, which is planned for Oxford Road from Woodstock Avenue to Sheridan Road, and more thoroughly described in Exhibit A (“Work”). C. Representations of Consultant. The Consultant has submitted to the Village a description of the services to be provided by the Consultant, a copy of which is attached as Exhibit B to this Agreement (“Services”). The Consultant represents that it is financially solvent, has the necessary financial resources, and is sufficiently experienced and competent to perform and complete the professional consulting services set forth in Exhibit B in a manner consistent with the standards of professional practice by recognized consulting firms providing services of a similar nature. D. Agreement Amount. The total amount billed by the Consultant for the Services under this Agreement shall not exceed $66,500 as outlined in Exhibit B, inclusive of reimbursable expenses as identified in Exhibit B, unless amended pursuant to Subsection 8A of this Agreement. SECTION 2. SCOPE OF SERVICES. A. Retention of the Consultant. The Village retains the Consultant to perform, and the Consultant agrees to perform, the Services. B. Services. The Consultant shall provide the Services pursuant to the terms and conditions of this Agreement. C. Commencement; Time of Performance. The Consultant shall commence the Services immediately upon receipt of written notice from the Village that this Agreement has been fully executed by the Parties (the “Commencement Date”). The Consultant shall diligently and continuously prosecute the Services until the completion of the Work, but in no event later than 81 ______ 2026 (“Time of Performance”). [NOTE: if there are intermediate phases or products to be completed by specified dates, this can be modified accordingly] D. Reporting. The Consultant shall regularly report to the Village Manager, or his designee, regarding the progress of the Services during the term of this Agreement. SECTION 3. COMPENSATION AND METHOD OF PAYMENT. A. Agreement Amount. The total amount billed for the Proposal during the term of this Agreement shall not exceed the amount identified as the Agreement Amount in Subsection 1D of this Agreement, without the prior express written authorization of the Village. All reimbursable expenses should be incorporated in the proposed project cost. If the services of an outside consultant or professional are recommended/needed, those costs shall be listed separately from the Agreement Amount. B. Compensation Basis. The Consultant shall be reimbursed for services performed based upon the number of hours worked multiplied by the agreed upon rate of pay for the job title of the person performing the service inclusive of reimbursable expenses up to the Agreement Amount. C. Invoices and Payment. The Consultant shall be paid as provided in Exhibit B. The Consultant shall submit invoices to the Village in an approved format for those portions of the Services performed and completed by the Consultant. The amount billed in any such invoice shall be based on the method of payment set forth in Exhibit B. The Village shall pay to the Consultant the amount billed within 50 days after its receipt and approval of such an invoice. D. Records. The Consultant shall maintain records showing actual time devoted and costs incurred, and shall permit the authorized representative of the Village to inspect and audit all data and records of the Consultant for work done under the Agreement. The records shall be made available to the Village at reasonable times during the Agreement period, and for three years after the termination of the Agreement. E. Claim In Addition To Agreement Amount. If the Consultant wishes to make a claim for additional compensation as a result of action taken by the Village, the Consultant shall provide written notice to the Village of such claim within 7 days after occurrence of such action as provided by Subsection 8D of this Agreement, and no claim for additional compensation shall be valid unless made in accordance with this Subsection. Any changes in the Agreement Amount shall be valid only upon written amendment pursuant to Subsection 8A of this Agreement. Regardless of the decision of the Village relative to a claim submitted by the Consultant, the Consultant shall proceed with all of the Services required to complete the Services under this Agreement as determined by the Village without interruption. F. Taxes, Benefits and Royalties. The Agreement Amount includes all applicable federal, state, and local taxes of every kind and nature applicable to the Services as well as all taxes, contributions, and premiums for unemployment insurance, old age or retirement benefits, pensions, annuities, or similar benefits and all costs, royalties and fees arising from the use on, or the incorporation into, the Services, of patented or copyrighted equipment, materials, supplies, tools, appliances, devices, processes, or inventions. All claim or right to claim additional compensation by reason of the payment of any such tax, contribution, premium, costs, royalties, or fees is hereby waived and released by Consultant. G. Final Acceptance. The Services, or, if the Services are to be performed in separate phases, each phase of the Services, shall be considered complete on the date of final written acceptance by the Village of the Services or each phase of the Services, as the case may be, which acceptance shall not be unreasonably withheld or delayed. 82 SECTION 4. PERSONNEL; SUBCONTRACTORS. A. Key Project Personnel. The Key Project Personnel identified in Exhibit B shall be primarily responsible for carrying out the Services on behalf of the Consultant. The Key Project Personnel shall not be changed without the Village’s prior written approval. B. Availability of Personnel . The Consultant shall provide all personnel necessary to complete the Services including, without limitation, any Key Project Personnel identified in this Agreement. The Consultant shall notify the Village as soon as practicable prior to terminating the employment of, reassigning, or receiving notice of the resignation of, any Key Project Personnel. The Consultant shall have no claim for damages and shall not bill the Village for additional time and materials charges as the result of any portion of the Services which must be duplicated or redone due to such termination or for any delay or extension of the Time of Performance as a result of any such termination, reassigning, or resignation. C. Approval and Use of Subcontractors. The Consultant shall perform the Services with its own personnel and under the management, supervision, and control of its own organization unless otherwise approved by the Village in writing. All subcontractors and subcontracts used by the Consultant shall be acceptable to, and approved in advance by, the Village. The Village’s approval of any subcontractor or subcontract shall not relieve the Consultant of full responsibility and liability for the provision, performance, and completion of the Services as required by the Agreement. All Services performed under any subcontract shall be subject to all of the provisions of this Agreement in the same manner as if performed by employees of the Consultant. For purposes of this Agreement, the term “Consultant” shall be deemed also to refer to all subcontractors of the Consultant, and every subcontract shall include a provision binding the subcontractor to all provisions of this Agreement. D. Removal of Personnel and Subcontractors. If any personnel or subcontractor fails to perform the Services in a manner satisfactory to the Village, the Consultant shall immediately upon notice from the Village remove and replace such personnel or subcontractor. The Consultant shall have no claim for damages, for compensation in excess of the amount contained in this Agreement or for a delay or extension of the Time of Performance as a result of any such removal or replacement. SECTION 5. CONFIDENTIAL INFORMATION. A. Confidential Information . The term “Confidential Information” shall mean information in the possession or under the control of the Village relating to the technical, business or corporate affairs of the Village; Village property; user information, including, without limitation, any information pertaining to usage of the Village's computer system, including and without limitation, any information obtained from server logs or other records of electronic or machine readable form; and the existence of, and terms and conditions of, this Agreement. Village Confidential Information shall not include information that can be demonstrated: (i) to have been rightfully in the possession of the Consultant from a source other than the Village prior to the time of disclosure of said information to the Consultant under this Agreement (“Time of Disclosure”); (ii) to have been in the public domain prior to the Time of Disclosure; (iii) to have become part of the public domain after the Time of Disclosure by a publication or by any other means except an unauthorized act or omission or breach of this Agreement on the part of the Consultant or the Village; or (iv) to have been supplied to the Consultant after the Time of Disclosure without restriction by a third party who is under no obligation to the Village to maintain such information in confidence. B. No Disclosure of Confidential Information by the Consultant. The Consultant acknowledges that it shall, in performing the Services for the Village under this Agreement, have access to or be directly or indirectly exposed to Confidential Information. The Consultant shall hold confidential all Confidential Information and shall not disclose or use such Confidential Information without express prior written consent of the Village. The Consultant shall use reasonable measures at least as strict as those the Consultant uses to protect its own confidential information. Such 83 measures shall include, without limitation, requiring employees and subcontractors of the Consultant to execute a non-disclosure agreement before obtaining access to Confidential Information. SECTION 6. WARRANTY; INDEMNIFICATION; INSURANCE. A. Warranty of Services. The Consultant warrants that the Services shall be performed in accordance with the highest standards of professional practice, care, and diligence practiced by recognized consulting firms in performing services of a similar nature in existence at the Time of Performance. The warranty expressed shall be in addition to any other warranties expressed in this Agreement, or expressed or implied by law, which are hereby reserved unto the Village. B. Indemnification. The Consultant shall, without regard to the availability or unavailability of any insurance, either of the Village or the Consultant, indemnify, save harmless, and defend the Village, and its officials, employees, agents, and attorneys against any and all lawsuits, claims, demands, damages, liabilities, losses, and expenses, including attorneys’ fees and administrative expenses, that arise, or may be alleged to have arisen, out of or in connection with, the Consultant’s performance of, or failure to perform, the Services or any part thereof, whether or not due or claimed to be due in whole or in part to the active, passive, or concurrent negligence or fault of the Consultant, except to the extent caused by the sole negligence of the Village. C. Insurance. Contemporaneous with the Consultant’s execution of this Agreement, the Consultant shall provide certificates and policies of insurance, all with coverages and limits acceptable to the Village, and evidencing at least the minimum insurance coverages and limits as set forth in Exhibit C to this Agreement. For good cause shown, the Village Manager may extend the time for submission of the required policies of insurance upon such terms, and with such assurances of complete and prompt performance, as the Village Manager may impose in the exercise of his sole discretion. Such certificates and policies shall be in a form acceptable to the Village and from companies with a general rating of A minus, and a financial size category of Class X or better, in Best's Insurance Guide. Such insurance policies shall provide that no change, modification in, or cancellation of, any insurance shall become effective until the expiration of 30 days after written notice thereof shall have been given by the insurance company to the Village. The Consultant shall, at all times during the term of this Agreement, maintain and keep in force, at the Consultant’s expense, the insurance coverages provided above, including, without limitation, at all times while correcting any failure to meet the warranty requirements of Subsection 6A, Warranty of Services, of this Agreement. D. No Personal Liability. No elected or appointed official, or employee of the Village shall be personally liable, in law or in contract, to the Consultant as the result of the execution of this Agreement. SECTION 7. CONSULTANT AGREEMENT GENERAL PROVISIONS. A. Relationship of the Parties. The Consultant shall act as an independent contractor in providing and performing the Services. Nothing in, nor done pursuant to, this Agreement shall be construed (i) to create the relationship of principal and agent, employer and employee, partners, or joint venturers between the Village and Consultant; or (ii) to create any relationship between the Village and any subcontractor of the Consultant. B. Conflict of Interest. The Consultant represents and certifies that, to the best of its knowledge, (1) no Village employee or agent is interested in the business of the Consultant or this Agreement; (2) as of the date of this Agreement neither the Consultant nor any person employed or associated with the Consultant has any interest that would conflict in any manner or degree with the performance of the obligations under this Agreement; and (3) neither the Consultant nor any person employed by or associated with the Consultant shall at any time during the term of this Agreement obtain or acquire any interest that would conflict in any manner or degree with the performance of 84 the obligations under this Agreement. C. No Collusion. The Consultant represents and certifies that the Consultant is not barred from contracting with a unit of state or local government as a result of (i) a delinquency in the payment of any tax administered by the Illinois Department of Revenue unless the Consultant is contesting, in accordance with the procedures established by the appropriate revenue act, its liability for the tax or the amount of the tax, as set forth in Section 11-42.1-1 et seq. of the Illinois Municipal Code, 65 ILCS 5/11-42.1-1 et seq.; or (ii) a violation of either Section 33E-3 or Section 33E-4 of Article 33E of the Criminal Code of 1961, 720 ILCS 5/33E-1 et seq. The Consultant represents that the only persons, firms, or corporations interested in this Agreement as principals are those disclosed to the Village prior to the execution of this Agreement, and that this Agreement is made without collusion with any other person, firm, or corporation. If at any time it shall be found that the Consultant has, in procuring this Agreement, colluded with any other person, firm, or corporation, then the Consultant shall be liable to the Village for all loss or damage that the Village may suffer, and this Agreement shall, at the Village’s option, be null and void. D. Sexual Harassment Policy. The Consultant certifies that it has a written sexual harassment policy in full compliance with Section 2-105(A)(4) of the Illinois Human Rights Act, 775 ILCS 5/2-105(A)(4). E. Patriot Act Compliance. The Consultant represents and warrants to the Village that neither it nor any of its principals, shareholders, members, partners, or affiliates, as applicable, is a person or entity named as a Specially Designated National and Blocked Person (as defined in Presidential Executive Order 13224) and that it is not acting, directly or indirectly, for or on behalf of a Specially Designated National and Blocked Person. The Consultant further represents and warrants to the Village that the Consultant and its principals, shareholders, members, partners, or affiliates, as applicable, are not, directly or indirectly, engaged in, and are not facilitating, the transactions contemplated by this Agreement on behalf of any person or entity named as a Specially Designated National and Blocked Person. The Consultant hereby agrees to defend, indemnify and hold harmless the Village, its corporate authorities, and all Village elected or appointed officials, officers, employees, agents, representatives, engineers, and attorneys, from and against any and all claims, damages, losses, risks, liabilities, and expenses (including reasonable attorneys' fees and costs) arising from or related to any breach of the representations and warranties in this subsection. F. Termination. Notwithstanding any other provision hereof, the Village may terminate this Agreement at any time upon 15 days prior written notice to the Consultant. In the event that this Agreement is so terminated, the Consultant shall be paid for Services actually performed and reimbursable expenses actually incurred, if any, prior to termination, not exceeding the value of the Services completed as determined as provided in Exhibit B. G. Term. The Time of Performance of this Agreement, unless terminated pursuant to the terms of this Agreement, shall expire on the date the Village Manager determines that all of the Services under this Agreement, including warranty services, are completed. A determination of completion shall not constitute a waiver of any rights or claims which the Village may have or thereafter acquire with respect to any breach hereof by the Consultant or any right of indemnification of the Village by the Consultant. H. Compliance with Laws and Grants. Consultant shall give all notices, pay all fees, and take all other action that may be necessary to ensure that the Services are provided, performed, and completed in accordance with all required governmental permits, licenses, or other approvals and authorizations that may be required in connection with providing, performing, and completing the Services, and with all applicable statutes, ordinances, rules, and regulations, including without limitation the Fair Labor Standards Act; any statutes regarding qualification to do business; any statutes prohibiting discrimination because of, or requiring affirmative action based on, race, creed, color, national origin, age, sex, or other prohibited classification, including, without limitation, the Americans 85 with Disabilities Act of 1990, 42 U.S.C. §§ 12101 et seq., and the Illinois Human Rights Act, 775 ILCS 5/1-101 et seq. Consultant shall also comply with all conditions of any federal, state, or local grant received by Owner or Consultant with respect to this Contract or the Services. Consultant shall be solely liable for any fines or civil penalties that are imposed by any governmental or quasi-governmental agency or body that may arise, or be alleged to have arisen, out of or in connection with Consultant’s, or its subcontractors’, performance of, or failure to perform, the Services or any part thereof. Every provision of law required by law to be inserted into this Contract shall be deemed to be inserted herein. I. Default. If it should appear at any time that the Consultant has failed or refused to prosecute, or has delayed in the prosecution of, the Services with diligence at a rate that assures completion of the Services in full compliance with the requirements of this Agreement, or has otherwise failed, refused, or delayed to perform or satisfy the Services or any other requirement of this Agreement (“Event of Default”), and fails to cure any such Event of Default within ten business days after the Consultant’s receipt of written notice of such Event of Default from the Village, then the Village shall have the right, without prejudice to any other remedies provided by law or equity, to pursue any one or more of the following remedies: 1. Cure by Consultant. The Village may require the Consultant, within a reasonable time, to complete or correct all or any part of the Services that are the subject of the Event of Default; and to take any or all other action necessary to bring the Consultant and the Services into compliance with this Agreement. 2. Termination of Agreement by Village. The Village may terminate this Agreement without liability for further payment of amounts due or to become due under this Agreement. 3. Withholding of Payment by Village. The Village may withhold from any payment, whether or not previously approved, or may recover from the Consultant, any and all costs, including attorneys’ fees and administrative expenses, incurred by the Village as the result of any Event of Default by the Consultant or as a result of actions taken by the Village in response to any Event of Default by the Consultant. J. No Additional Obligation. The Parties acknowledge and agree that the Village is under no obligation under this Agreement or otherwise to negotiate or enter into any other or additional contracts or agreements with the Consultant, or with any vendor solicited or recommended by the Consultant. K. Village Board Authority. Notwithstanding any provision of this Agreement, any negotiations or agreements with, or representations by the Consultant to vendors shall be subject to the approval of the Village Board of Trustees. The Village shall not be liable to any vendor or other third party for any agreements made by the Consultant, purportedly on behalf of the Village, without the knowledge and approval of the Village Trustees. L. Mutual Cooperation . The Village agrees to cooperate with the Consultant in the performance of the Services, including meeting with the Consultant and providing the Consultant with such non-confidential information that the Village may have that may be relevant and helpful to the Consultant’s performance of the Services. The Consultant agrees to cooperate with the Village in the performance of the Services to complete the Work and with any other consultants engaged by the Village. M. News Releases, Marketing and Public Statements. The Consultant shall not issue 86 any news releases, utilize the Services provided in any marketing material or make other public statements regarding the Services without prior written approval from the Village Manager. N. Ownership. Designs, drawings, plans, specifications, photos, video, reports, information, observations, calculations, notes, and any other documents, data, or information, in any form, prepared, collected, or received by the Consultant in connection with any or all of the Services to be performed under this Agreement (“Documents”) shall be and remain the exclusive property of the Village. At the Village’s request, or upon termination of this Agreement, the Consultant shall cause the Documents to be promptly delivered to the Village. O. GIS Data. The Village has developed digital map information through Geographic Information Systems Technology (“GIS Data”) concerning the real property located within the Village. If requested to do so by the Consultant, the Village agrees to supply the Consultant with a digital copy of the GIS Data, subject to the following conditions: 1. Limited Access to GIS Data. The GIS Data provided by the Village shall be limited to the scope of the Work that the Consultant is to provide for the Village; 2. Purpose of GIS Data. The Consultant shall limit its use of the GIS Data to its intended purpose of furtherance of the Work; and 3. Agreement with Respect to GIS Data. The Consultant does hereby acknowledge and agree that: a. Trade Secrets of the Village. The GIS Data constitutes proprietary materials and trade secrets of the Village and, shall remain the property of the Village; b. Consent of Village Required. The Consultant will not provide or make available the GIS Data in any form to anyone without the prior written consent of the Village Manager; c. Supply to Village. At the request of the Village, the Consultant shall supply the Village with any and all information that may have been developed by the Consultant based on the GIS Data; d. No Guarantee of Accuracy. The Village makes no guarantee as to the accuracy, completeness, or suitability of the GIS Data in regard to the Consultant’s intended use thereof; and e. Discontinuation of Use. At such time as the Services have been completed to the satisfaction of the Village, the Consultant shall cease its use of the GIS Data for any purpose whatsoever; and, upon request, an authorized representative of the Village shall be afforded sufficient access to the Consultant’s premises and data processing equipment to verify that all use of the GIS Data has been discontinued. SECTION 8. GENERAL PROVISIONS. A. Amendment. No amendment or modification to this Agreement shall be effective unless and until such amendment or modification is in writing, properly approved in accordance with applicable procedures, and executed. B. Assignment. This Agreement may not be assigned by the Village or by the Consultant without the prior written consent of the other party. 87 C. Binding Effect. The terms of this Agreement shall bind and inure to the benefit of the Parties hereto and their agents, successors, and assigns. D. Notice. Any notice or communication required or permitted to be given under this Agreement shall be in writing and shall be delivered (i) personally, (ii) by a reputable overnight courier, (iii) by certified mail, return receipt requested, and deposited in the U.S . Mail, postage prepaid, (iv) by facsimile, or (v) by electronic internet mail (“e-mail”). Facsimile notices shall be deemed valid only to the extent that they are (a) actually received by the individual to whom addressed and (b) followed by delivery of actual notice in the manner described in either (i), (ii), or (iii) above within three business days thereafter at the appropriate address set forth below. E -mail notices shall be deemed valid and received by the addressee thereof when delivered by e-mail and (a) opened by the recipient on a business day at the address set forth below, and (b) followed by delivery of actual notice in the manner described in either (i), (ii) or (iii) above within three business days thereafter at the appropriate address set fo rth below. Unless otherwise expressly provided in this Agreement, notices shall be deemed received upon the earlier of (a) actual receipt; (b) one business day after deposit with an overnight courier as evidenced by a receipt of deposit; or (c) three business days following deposit in the U.S. mail, as evidenced by a return receipt. By notice complying with the requirements of this Subsection, each Party shall have the right to change the address or the addressee, or both, for all future notices and communications to such party, but no notice of a change of addressee or address shall be effective until actually received. Notices and communications to the Village shall be addressed to, and delivered at, the following address: Village of Kenilworth 419 Richmond Road Kenilworth, Illinois 60043 Attention: Village Manager E-mail: kthake@vok.org With a copy to: Ancel Glink, P.C. 140 South Dearborn St., 6th Flr. Chicago, IL 60603 Attention: Kenilworth Counsel E-mail: gjones@ancelglink.com Notices and communications to the Consultant shall be addressed to, and delivered at, the following address: Gewalt Hamilton Associates, Inc. 625 Forest Edge Drive Vernon Hills, IL 60061 Attention: Dan Strahan Email: dstrahan@gha-engineers.com E. Third Party Beneficiary. No claim as a third party beneficiary under this Agreement by any person, firm, or corporation other than the Consultant shall be made or be valid against the Village. F. Provisions Severable. If any term, covenant, condition, or provision of this Agreement is held by a court of competent jurisdiction to be invalid, void, or unenforceable, the remainder of the provisions shall remain in full force and effect and shall in no way be affected, impaired or invalidated. G. Time. Time is of the essence in the performance of this Agreement. 88 H. Governing Laws. This Agreement shall be interpreted according to the internal laws, but not the conflict of laws rules, of the State of Illinois. I. Entire Agreement. This Agreement constitutes the entire agreement between the parties and supersedes any and all previous or contemporaneous oral or written agreements and negotiations between the Village and the Consultant with respect to the Proposal and the Services. J. Waiver. No waiver of any provision of this Agreement shall be deemed to or constitute a waiver of any other provision of this Agreement (whether or not similar) nor shall any such waiver be deemed to or constitute a continuing waiver unless otherwise expressly provided in this Agreement. K. Exhibit. Exhibits A, B, and C, are attached hereto, and by this reference incorporated in and made a part of this Agreement. In the event of a conflict between the Exhibit B and the text of this Agreement, the text of this Agreement shall control. L. Rights Cumulative. Unless expressly provided to the contrary in this Agreement, each and every one of the rights, remedies, and benefits provided by this Agreement shall be cumulative and shall not be exclusive of any other such rights, remedies, and benefits allowed by law. M. Counterpart Execution. This Agreement may be executed in several counterparts, each of which, when executed, shall be deemed to be an original, but all of which together shall constitute one and the same instrument. Consultant Status and Assurance 89 Consultant's Status: ( ) _____________ Corporation ( ) _______________ Partnership ( ) Individual Proprietor (State) (State) Consultant's Name: ___________________________________________________________________________________ Doing Business As (if different): _______________________________________________________________________ Signature of Consultant or Authorized Agent: ________________________________________________________________ Printed Name: ______________________ (corporate seal) ______________________________________________ (if corporation) Title/Position: ______________________________________________ Consultant's Business Address: _______________________________________________________________________ _______________________________________________________________________ Consultant's Business Telephone: ________________________________ Consultant’s E-mail Address: _____________________________________ If a Corporation or Partnership, list all Officers or Partners: NAME TITLE ADDRESS [SIGNATURES FOLLOW ON NEXT PAGE] 90 ATTEST: VILLAGE OF KENILWORTH By: By: Katarzyna Thake Village Manager ATTEST: CONSULTANT By: By: Title: #1711510_v2 Its: 91 EXHIBIT A VILLAGE PROJECT DESCRIPTION The Village has identified a full roadway replacement of Oxford Road from Woodstock Avenue to Sheridan Road as a current infrastructure need. The rehabilitation includes removal and replacement of roadway, curbs, gutters, and sidewalk. The Village is seeking a qualified engineering firm that can provide design engineering services to complete the project described herein. Design Engineering Project Area • Oxford Road from Woodstock Avenue to Sheridan Road. 1. Preliminary Design a. Prepare site survey to confirm existing conditions. b. Develop preliminary plan for the installation of curbing and replacement of the roadway c. Tree Preservation i. The mature trees in the Village are considered important assets to the community. As such, it is expected that the project shall be designed in such a way as to protect the parkway trees to the greatest extent possible. This shall include consideration of the location of porous parkways, bore pits, trenching, tree fencing and equipment/material storage to name a few. d. Project Specifications i. It is anticipated that the majority of the project specifications the Village has used with other recent projects will be also used for the Oxford Road Roadway Replacement Project. e. The Village has developed a robust set of data layers for its utilities and infrastructure. The data is viewed in the ESRI data format. The design engineers will be provided with water main, sanitary sewer, tree, and street light layers as available. f. Conduct a meeting with the Village to review preliminary drawings, preliminary assessments, constructability, known conflicts, cost estimates, and need permits, easements, etc., and approve the design of the project. • Selected engineering firm should expect a potential pause between the completion of preliminary design documents and proceeding with the completion of construction and bid documents, while the Village works to identify funding for the construction of the project. 2. Construction Documents a. Prepare detailed contract plans and specifications for construction documentation package based on agreed design. Prepare and submit applications to regulatory authorities on behalf of the Village of Kenilworth to obtain permits and approvals for construction of the proposed water system improvements. Coordinate with various utilities (ComEd, Comcast, AT&T, Nicor, etc.) requesting existing utility mapping and coordinate the relocation of utilities, if necessary. Construction documents will be developed to 92 include, at a minimum, Cover, Index Layout Plan, Utility Plans, and all associated Construction Details. Provide engineering estimate of probable construction costs. b. Upon completion of the construction drawings, the Village shall be provided with an electronic copy of the drawings in a DWG or similar format that will import into the Village’s GIS system. 3. Funding Assistance a. Assist the Village in identifying and applying for potential grants 4. Bidding and Award Support a. Prepare bid form and summary of quantities and materials. Attend contractor pre-bid meeting. Answer bidder’s questions and prepare Addenda to the Contract Documents, if needed to clarify the approved plans, specifications and Contract Documents. Attend bid opening, prepare and submit a bid tabulation of the bids received and provide a written recommendation. 93 EXHIBIT B SCOPE OF SERVICES & AGREEMENT AMOUNT [TO BE PREPARED BY CONSULTANT AND ACCEPTABLE TO VILLAGE] [SHALL INCLUDE PROJECT SCHEDULE] 94 /gid00019/gid00006/gid00018/gid00022/gid00006/gid00020/gid00021/gid00001/gid00007/gid00016/gid00019/gid00001/gid00017/gid00019/gid00016/gid00017/gid00016/gid00020/gid00002/gid00013/gid00020 April 9, 2026 /gid00016/gid00051/gid00033/gid00042/gid00045/gid00031/gid00001/gid00019/gid00042/gid00028/gid00031/gid00001/gid00019/gid00032/gid00030/gid00042/gid00041/gid00046/gid00047/gid00045/gid00048/gid00030/gid00047/gid00036/gid00042/gid00041 /gid00005/gid00032/gid00046/gid00036/gid00034/gid00041/gid00001/gid00006/gid00041/gid00034/gid00036/gid00041/gid00032/gid00032/gid00045/gid00036/gid00041/gid00034/gid00001 625 Forest Edge Drive - Vernon Hills, IL 60061 847Lorem ipsum An Employee-Owned Company 847.478.9700 GHA-Engineers.com 95 April 9, 2026 Jordan Schmidt Village of Kenilworth 419 Richmond Road Kenilworth, IL 60043 Re: REQUEST FOR PROPOSALS – Oxford Road Reconstruction Design Engineering GHA Proposal No. 2026.M034 Dear Mr. Schmidt and the Village of Kenilworth, The Village of Kenilworth is taking a deliberate approach to reinvesting in Oxford Road, balancing the need for full roadway reconstruction with the expectation that the character of the neighborhood, including its mature parkway trees, is preserved to the greatest extent possible. Projects of this nature require more than standard roadway design; they require careful coordination, thoughtful planning, and an understanding of how construction decisions affect the surrounding community. Gewalt Hamilton Associates, Inc. (GHA) understands that roadway reconstruction within established residential areas must be approached with a focus on both performance and preservation. The Oxford Road project presents a unique opportunity to improve roadway infrastructure while protecting existing parkway trees through deliberate design decisions related to alignment, grading, construction methods, and staging. Our team will focus on developing a clear, constructible design that aligns with the Village’s priorities. This includes evaluating alternatives that minimize impacts to root zones, incorporating construction approaches such as selective trenching or boring where appropriate, and coordinating closely with the Village to confirm how best to balance infrastructure improvements with tree preservation. We will also prepare complete, bid-ready documents that provide contractors with clear direction, reducing uncertainty during construction and helping ensure that preservation goals are carried through implementation. GHA has supported communities throughout northern Illinois with roadway and utility improvements in residential environments where minimizing disruption and preserving existing features are critical. Our team brings a practical understanding of how these projects are built in the field, allowing us to anticipate challenges early and develop solutions that reduce risk and support successful outcomes for both the Village and its residents. This proposal outlines our approach, team, and experience in more detail. We appreciate the opportunity to support the Village of Kenilworth and look forward to supporting the Village in delivering a project that improves roadway conditions while maintaining the character and quality of the community. Sincerely, Gewalt Hamilton Associates, Inc. Dan Strahan, P.E., CFM 847.821.6263 DStrahan@GHA-Engineers.com 96 CONTENTS Page 1 Village of Kenilworth Oxford Road Reconstruction Design Engineering CONTENTS FIRM OVERVIEW ...................................................................................................................... 2 ORGANIZATIONAL CHART .................................................................................................. 3 RESUMES AND QUALIFICATIONS OF PERSONNEL .................................................... 4 OVERVIEW AND APPROACH ............................................................................................ 10 PROJECT CONTROLS ............................................................................................................ 12 REFERENCES ............................................................................................................................ 14 FEE PROPOSAL ....................................................................................................................... 17 GHA will be the premier consultant in the Midwest, providing high-quality services and designs for our clients and community. GHA will be forward looking, working toward a common vision that includes diversity and inclusion, a feeling of belonging, and built upon strong internal and external relationships. GHA will build and maintain a strong culture, one built upon trust and growth, and our core values of Ownership, Integrity, Passion, Initiative and Accountability. 97 FIRM OVERVIEW Page 2 Village of Kenilworth Oxford Road Reconstruction Design Engineering FIRM OVERVIEW OFFICIAL NAME AND ADDRESS: Gewalt Hamilton Associates, Inc. 625 Forest Edge Drive Vernon Hills, IL 60061 PRIMARY POINT OF CONTACT: Dan Strahan, P.E., CFM Senior Engineer Gewalt Hamilton Associates, Inc. 625 Forest Edge Drive Vernon Hills, IL 60061 Phone: 847.821.6263 Firm Snapshot Ø 40+ years serving municipal clients throughout northern Illinois Ø Employee-owned (ESOP) with long-term staff continuity and accountability Ø Full-service civil engineering firm (roadway, utilities, survey, and construction support) Ø Extensive experience delivering roadway reconstruction in established residential neighborhoods Ø Proven ability to balance infrastructure improvements with preservation of existing community features Ø In-house survey and utility coordination capabilities RELEVANT PROJECT EXPERIENCE: Ø Design of roadway reconstruction projects in established residential neighborhoods Ø Integration of roadway, drainage, and utility improvements within constrained corridors Ø Tree preservation coordination and minimizing impacts within parkway areas Ø Development of constructible designs that reflect field conditions and staging needs Ø Coordination with residents and Village staff to minimize disruption during construction OUR APPROACH TO PROJECT DELIVERY: GHA is built around long -term municipal partnerships and a practical understanding of how infrastructure projects are implemented in the field. Our team focuses on developing clear, constructible designs that align with Village priorities while recognizing the challenges of working within established residential environments. We approach each project as an extension of Village staff, supporting coordination, communication, and decision-making from initial design through bidding and into construction. GHA maintains the staff capacity and internal coordination necessary to deliver projects efficiently and meet client schedules. GHA partners with communities throughout northern Illinois to deliver roadway and infrastructure improvements that balance performance, constructability, and preservation of neighborhood character. 98 ORGANIZATIONAL CHART Page 3 Village of Kenilworth Oxford Road Reconstruction Design Engineering ORGANIZATIONAL CHART 99 RESUMES AND QUALIFICATIONS OF PERSONNEL Page 4 Village of Kenilworth Oxford Road Reconstruction Design Engineering RESUMES AND QUALIFICATIONS OF PERSONNEL Dan Strahan, P.E., CFM Senior Engineer Direct: 847.821.6263 | DStrahan@GHA-Engineers.com CLIENT MANAGER Education Bachelor of Science Civil Engineering, Northwestern University, 2002, Magna Cum Laude Professional Registration Illinois Licensed Professional Engineer #062-059538 Certified Floodplain Manager No. IL-07- 00335 Memberships American Public Works Association (APWA) Dan Strahan brings over 20 years of municipal engineering experience, including serving as Village Engineer and Project Manager for communities throughout northern Illinois. His work focuses on water main improvements, roadway infrastructure, and capital program delivery within established residential areas where coordination, preservation, and constructability are critical. Dan provides the municipal perspective needed to guide projects from planning through construction, working closely with Village staff to align technical solutions with community expectations, budget considerations, and long-term system performance. RELEVANT EXPERIENCE Municipal Engineering & Village Engineer Services • Served as municipal engineer for multiple communities across Lake, Cook, Kane, and McHenry Counties • Provides plan review, capital program planning, and coordination of infrastructure improvements • Experience coordinating roadway reconstruction projects with tree preservation considerations and residential stakeholder impacts City of Lake Forest – City Engineer & Surveyor • Leads planning and delivery of capital infrastructure improvements, including water main, roadway, and utility projects • Coordinates Phase I, II, and III engineering for major projects • Reviews and manages development and infrastructure improvements within established residential areas Village of Grayslake – Capital Improvement Projects • Project Manager for annual resurfacing programs, drainage improvements, and infrastructure projects • Leads design and coordination for municipal improvements within residential neighborhoods • Supports capital planning and implementation aligned with Village priorities Libertyville Township Road District • Manages capital improvement planning, including development of multi-year road programs • Oversees infrastructure improvements ranging from drainage enhancements to bridge replacement • Coordinates funding, design, and implementation for local and federally funded projects 100 RESUMES AND QUALIFICATIONS OF PERSONNEL Page 5 Sarah Ann Ronan, P.E. Civil Engineer Direct: 847.821.6279 | SRonan@GHA-Engineers.com PROJECT MANAGER Education Bachelor of Science, Civil Engineering, Case Western Reserve University, 2016 Professional Registration State of Illinois Professional Engineer #06-2072376 IDOT Documentation of Contract 21-18973 expires 5/26/2026 Memberships American Society of Engineers Sarah Ronan brings nearly a decade of experience in municipal infrastructure projects, with a focus on design, coordination, and construction support within established communities. Her work includes supporting roadway reconstruction projects in established residential environments requiring coordination with residents, utilities, and construction teams.. Sarah has been involved in all phases of project delivery, from preliminary design through construction closeout, and works closely with clients, residents, and contractors to keep projects on schedule, within budget, and aligned with community expectations. RELEVANT EXPERIENCE Project Design and Delivery • Supports design and implementation of municipal infrastructure improvements, including water main, roadway, and utility projects • Prepares construction documents, specifications, and cost estimates • Coordinates with agencies, utility providers, and stakeholders throughout project development • Assists in managing project schedules, budgets, and overall delivery Construction Engineering and Resident Coordination • Serves as Resident Engineer and construction support for municipal infrastructure projects • Oversees construction to ensure compliance with plans and specifications • Coordinates directly with residents, clients, and contractors to address issues during construction • Supports implementation of phased construction and restoration in residential environments Annual Infrastructure Improvements City of Elgin – Resident Engineer • Project/Design Engineer and Resident Engineer for annual infrastructure programs • Coordinated phased construction and improvements within established neighborhoods • Managed project documentation, scheduling, and coordination with City staff and contractors Roadway and Utility Improvements Grant Township – Project Engineer • Project Engineer for roadway resurfacing and reconstruction projects • Responsible for design coordination, budgeting, scheduling, and resident communication • Supported implementation of infrastructure improvements across multiple project sites Site and Community Improvements School and Park District Projects • Design Engineer for site improvements including drainage, utilities, and access improvements • Coordinated with agencies, clients, and contractors during design and construction • Supported projects requiring ADA compliance, grading coordination, and utility integration 101 RESUMES AND QUALIFICATIONS OF PERSONNEL Page 6 Dominika Szal, E.I. Civil Engineer Direct: 847.352.2801 | DSzal@GHA-Engineers.com PROJECT ENGINEER Education Bachelor of Science in Civil Engineering, University of Illinois at Urbana-Champaign, 2024 Professional Registration State of Illinois Enrolled Professional Engineer Intern #061.042761 Dominika Szal is a civil engineer with experience supporting municipal infrastructure projects, including roadway, water main, and drainage improvements within established communities. She has contributed to the development of construction documents, coordination with agencies and utility providers, and design support for projects requiring careful integration with existing conditions. Dominika works closely with project managers and senior engineers to deliver clear, coordinated designs that support efficient construction and minimize impacts to surrounding areas. RELEVANT EXPERIENCE Design and Project Support • Assists in preparation of construction documents, plans, and specifications for municipal infrastructure projects • Supports coordination with agencies, utility providers, and internal disciplines during project development • Contributes to design efforts for roadway, drainage, and utility improvements within developed areas Mill Creek Utility and Road Improvements Village of Buffalo Grove – Design Engineer • Design Engineer supporting water main installation, storm sewer improvements, and roadway reconstruction • Assisted in preparation of plans and coordination of utility improvements within a residential subdivision 2024 Water Main Replacement Village of Libertyville • Supported design of water main replacement and service line improvements • Assisted with permitting coordination with Illinois EPA and preparation of construction documents Willow-Owen Flood Control Village of Prospect Heights • Contributed to drainage improvements, culvert installation, and roadway restoration design • Supported coordination with IDOT, Cook County, USACE, and IDNR Wilmette Parking Lot Resurfacing Village of Wilmette • Assisted with design of resurfacing, grading, and ADA -compliant improvements • Coordinated with Village staff and CTA for project implementation 102 RESUMES AND QUALIFICATIONS OF PERSONNEL Page 7 Kevin Belgrave, P.E., PTOE Senior Transportation Engineer Direct: 847.821.6226 | KBelgrave@GHA-Engineers.com QUALITY ASSURANCE/QUALITY CONTROL Education Bachelor of Science, Civil Engineering, University of Illinois at Urbana, 1991 Professional Registration State of Illinois Licensed Professional Engineer #062-051750 Professional Traffic Operations Engineer (PTOE) #2967 Memberships American Public Works Association (APWA) Illinois Association of Highway Engineers (IAHE) International Erosion Control Association Kevin Belgrave is a senior engineer with over 30 years of experience in roadway and infrastructure design, with a focus on constructability, coordination, and quality control. As GHA’s Phase II Manager, he oversees the development and review of roadway des ign projects to ensure technical accuracy, consistency, and alignment with agency standards. Kevin brings extensive experience in roadway reconstruction within developed environments, including projects involving drainage improvements, utility coordination, and phased construction. His role in QA/QC focuses on ensuring that construction documents are clear, coordinated, and practical for implementation in the field. RELEVANT EXPERIENCE Quality Assurance / Quality Control Oversight • Leads internal QA/QC review of roadway and infrastructure design projects • Verifies consistency between roadway, drainage, and utility design elements • Reviews plans, specifications, and estimates for constructability and clarity • Ensures compliance with IDOT, municipal, and funding agency requirements • Supports development of coordinated, bid-ready construction documents Dole Avenue Reconstruction Village of Crystal Lake • Phase II design for roadway reconstruction including water main replacement and staged construction • Coordinated sequencing and detour planning for construction within an active corridor Briarwood Vista Subdivision Improvements Village of Deerfield • Design of roadway reconstruction, water main, storm sewer, and sanitary improvements within a residential subdivision • Coordinated improvements affecting over 200 homes and a local school Buffalo Grove Road Improvements Village of Buffalo Grove • Multi-phase roadway reconstruction including widening, drainage design, and utility coordination • Included storm sewer design, detention calculations, and permitting Heather Road & Lake Eleanor Drive Reconstruction Village of Deerfield • Roadway reconstruction with water main replacement and storm sewer improvements • Included full design, plans, specifications, and cost estimating 103 RESUMES AND QUALIFICATIONS OF PERSONNEL Page 8 Jon Past, PLS Survey Manager Direct: 847.821.6236 | JPast@GHA-Engineers.com LAND SURVEY Professional Registration State of Illinois Licensed Professional Land Surveyor #035 003341 Memberships Illinois Professional Land Surveyors Association, Northeast Chapter National Society of Professional Surveyors Jon Past brings over 35 years of experience in land surveying, supporting municipal infrastructure projects with accurate, reliable field data and coordination. As Survey Manager, he oversees survey operations, staff coordination, and quality control for all survey deliverables. RELEVANT EXPERIENCE Survey Management and Quality Control • Manages GHA’s survey operations, including scheduling, staffing, and project coordination • Provides QA/QC review of survey deliverables to ensure accuracy • Supports project teams by coordinating survey data with engineering design needs Topographic and Infrastructure Surveys • Performs and manages topographic surveys supporting roadway, utility, and municipal infrastructure projects • Provides survey support for roadway reconstruction projects in constrained residential corridors, including coordination around existing features such as trees, utilities, and adjacent improvements • Develops accurate base mapping for design within established residential and developed areas • Supports identification of surface features, utilities, and existing conditions critical to design Construction and Field Coordination • Provides construction layout and as -built survey services for infrastructure projects • Supports coordination between field conditions and design intent during construction • Helps verify alignment, elevations, and installation of infrastructure improvements Municipal and Infrastructure Survey Experience • Extensive experience supporting municipal infrastructure projects including roadway, utility, and site improvements • Experience working in developed environments requiring coordination with existing infrastructure and property constraints • Supports projects across Lake, Cook, Kane, and McHenry Counties Data Accuracy and Risk Reduction • Ensures accurate survey data to support design decisions and minimize field conflicts • Helps identify potential issues early in project development • Supports development of constructible designs aligned with real -world conditions 104 RESUMES AND QUALIFICATIONS OF PERSONNEL Page 9 Profile of Soil and Material Consultants, Inc. Since 1981, Soil and Material Consultants, Inc., a Small Business Enterprise, has provided consulting civil engineering services in the soil and construction material fields. Our services have been used by municipal, county, state, federal and other agencies; by engineers, architects, developers, land planners, contractors and builders; by material suppliers, manufacturers, realtors and others. Our engineering staff averages over 20 years of experience in geotechnical investigations, pavement investigations, construction material testing, material quality control and associated services. We have provided services on more than 11,000 improvements to date. Our staff is trained and equipped to provide quality control, geotechnical, and engineering services to meet our client needs. Services offered in house include engineering, testing, inspection, and quality control of soils and construction materials. Our staff includes civil engineers, geologists, engineering technicians, supervisory personnel and supporting services. All staff work is completed under the direction of experienced Registered Professional Engineers. SMC drill rigs are staffed with qualified personnel to obtain subsurface soil and ground water information. We provide detailed soil investigations as well as detailed pavement investigations. Our full service laboratory provides physical testing of the soil samples. We provide engineering analysis, recommendations, geotechnical and pavement investigation reports, and consultation. Qualified personnel inspect and test soils including the removal of unsuitable soils and the proper placement of fill during site development. Soil and ground water conditions are evaluated at foundation and subgrade elevations. Construction materials such as concrete and asphalt are inspected at the plant and on the job site. Our materials laboratory provides the supplemental laboratory testing. We provide coring services to sample in-place materials for laboratory testing. The services offered by Soil and Material Consultants, Inc. are many and include: - Soil investigation, including soil borings on land and water, classification, testing, evaluation, and reports. - Coring and testing of construction materials. - Soil and material related parameters for structural investigations and design. - Pavement recycling, including initial pavement condition survey, laboratory testing, mix design, inspection and quality control during reconstruction. - Stabilized base and subgrade control, including mix designs, plant and field inspections and laboratory testing - Concrete, including mix designs, plant and field inspections, and laboratory testing. - Asphalt, including mix designs, plant and field inspections, and laboratory testing. - Caisson and pile foundation inspection during installation. We propose to provide all Geotechnical Engineering and Material Testing services using in-house staff and equipment. We are prequalified by the Illinois Department of Transportation to perform General Geotechnical Services, Subsurface Explorations, and Structure Geotechnical Reports. Our laboratory is AASHTO accredited and prequalified by the Illinois Department of Transportation to perform testing an d inspection of HMA, PCC, Aggregates and Soils. Soil and Material Consultants, Inc. has a full-time staff of 12 employees with various current IDOT certifications in HMA, PCC, Aggregates and Soils testing. We maintain the depth and experience necessary to serve our clients. Our services will be provided to the Client in a professional, timely and high caliber manner. 105 OVERVIEW AND APPROACH Page 10 Village of Kenilworth Oxford Road Reconstruction Design Engineering OVERVIEW AND APPROACH Overview & Understanding A successful road reconstruction project in an established residential neighborhood, particularly one that introduces curb and gutter where none previously existed, requires a structured, context-sensitive engineering design process. The approach must balance technical performance, community needs, and constructability while minimizing disruption to residents. Based on existing topography we anticipate minor storm sewer improvements will be needed to mitigate the change in drainage that results from adding curbs along the edge of pavement. Careful consideration will be required to understand how curb installation and grading modifications will impact mature parkway trees along this section of Oxford Road. This section of Oxford Road includes HMA, brick, concrete, and stamped concrete driveway aprons, all of which will be impacted by the proposed roadway improvement. Approach to Design and Implementation GHA’s approach is centered on developing a clear, constructible design that aligns with the Village’s priorities for roadway performance, tree preservation, drainage performance, and resident experience. Our team will work closely with the Village to evaluate design alternatives, confirm key constraints, and advance the project through preliminary design, final plans, and bidding. Particular attention will be given to how curb installation and grading changes influence drainage patterns, tree impacts, and adjacent residential features. CORRIDOR DESIGN AND RECONSTRUCTION STRATEGY GHA approaches roadway reconstruction within residential neighborhoods with a focus on long-term performance, constructability, and consistency with surrounding conditions. Design decisions are made with consideration for both infrastructure requirements and the existing character of the corridor. Ø Evaluate existing roadway conditions, geometry, and drainage patterns within the project area Ø Develop reconstruction solutions that improve pavement performance and consistency Ø Coordinate curb, gutter, and sidewalk design with roadway improvements Ø Incorporate grading strategies that balance drainage needs while minimizing disturbance within parkway areas TREE PRESERVATION AND PARKWAY CONSIDERATIONS Protecting mature parkway trees is a primary consideration in this project, particularly as it relates to curb installation and grading modifications. GHA incorporates tree preservation into the design process by evaluating impacts early and developing solutions that reduce disturbance to root zones and surrounding soil conditions. Ø Evaluate alignment and grading adjustments to minimize impacts to tree root zones while maintaining required drainage performance Ø Consider construction methods such as selective trenching or boring where appropriate Ø Coordinate tree protection measures including fencing and staging limitations Ø Develop design details that support preservation while maintaining constructability CONSTRUCTABILITY AND UTILITY COORDINATION Constructability is a key focus of GHA’s design approach. Early coordination and practical decision-making reduce the risk of conflicts during construction and support efficient project delivery. This includes coordination of grading, utilities, and roadway elements within a constrained corridor where tree preservation and residential features must be considered together. Ø Identify and evaluate existing utilities early in the design process Ø Coordinate with utility owners to confirm locations and avoid conflicts Ø Develop practical, buildable design solutions that reflect field conditions Ø Incorporate staging considerations to support efficient construction 106 OVERVIEW AND APPROACH Page 11 MAINTAINING ACCESS AND MINIMIZING DISRUPTION Maintaining access and minimizing impacts to residents is critical in established neighborhoods. GHA develops construction sequencing and coordination strategies that support continued access while allowing for efficient implementation. Particular attention will be given to maintaining access and restoring a variety of driveway types and parkway conditions present along the corridor. Ø Sequence construction activities to maintain access to residences Ø Coordinate closely with the Village on communication of construction impacts Ø Minimize duration and extent of disruptions within the project area Ø Ensure clear and complete restoration following construction PROJECT COORDINATION AND COMMUNICATION GHA approaches each project as an extension of Village staff, maintaining consistent communication and coordination throughout design development and implementation. Our goal is to provide a clear, well-organized process that supports informed decision-making and minimizes uncertainty throughout design and implementation. Ø Facilitate regular coordination with the Village throughout design development Ø Prepare clear, complete construction documents and cost estimates Ø Support the bidding process and assist with contractor selection Ø Provide continuity into construction, if desired, to support successful implementation A Constructible Approach with Preservation in Mind GHA approaches roadway reconstruction projects with a focus on how they will be built in the field, particularly within established residential environments where space is limited and existing features must be preserved. The Oxford Road project requires a coordinated approach that balances infrastructure improvements with protection of mature parkway trees and minimization of impacts to residents. By combining technical design with a practical, field-informed perspective, we support the Village in moving from concept to construction with confidence by reducing uncertainty, supporting efficient implementation, and maintaining the character of the corridor throughout the process. 107 PROJECT CONTROLS Page 12 Village of Kenilworth Oxford Road Reconstruction Design Engineering PROJECT CONTROLS GHA applies structured project controls to manage cost, maintain schedule, and ensure clear, accurate communication throughout the project. Our approach is tailored to the Oxford Road corridor, where coordination of roadway reconstruction, drainage modifications, and tree preservation will be critical to successful implementation. We understand that the Village may phase implementation based on funding availability, and our process is designed to support flexibility while maintaining progress through design and bidding. UNDERSTANDING THE VILLAGE’S PRIORITIES GHA approaches this project with a clear understanding of the Village’s goals related to roadway performance, drainage, preservation of mature parkway trees, and minimizing impacts to residents. Our team aligns design decisions with these priorities to support a successful and well-coordinated project. This includes balancing roadway and drainage improvements with protection of existing landscape features and maintaining the character of adjacent residential properties. PROJECT MANAGEMENT AND DELIVERY GHA will guide the project from initial design through bidding with a structured, well-coordinated approach. We emphasize consistent communication, responsiveness, and alignment with Village expectations throughout each phase of the project. Our team establishes clear milestones during preliminary design, final plans, and bidding to maintain progress and support timely decision -making. We coordinate closely with Village staff to confirm priorities, address evolving conditions, and ensure that the project remains aligned with both technical requirements and community expectations. Particular attention will be given to coordinating design decisions related to curb installation, grading, and drainage to ensure alignment with project goals and to minimize downstream impacts during construction. SCHEDULE AND BUDGET CONTROLS GHA integrates schedule and budget considerations into each phase of design, including evaluation of grading, drainage, and restoration impacts, to support informed decision -making and cost -effective solutions. Our approach provides the Village with clear expe ctations and the flexibility to adjust as needed based on project priorities and funding considerations. Ø Develop a realistic project schedule aligned with Village priorities Ø Track progress against key milestones and adjust as needed Ø Prepare detailed cost estimates at key stages of design Ø Coordinate design decisions with budget considerations 108 PROJECT CONTROLS Page 13 QUALITY ASSURANCE / QUALITY CONTROL Quality is maintained through a structured internal review process that emphasizes coordination, accuracy, and constructability. GHA’s QA/QC procedures ensure that documents are complete, consistent, and ready for implementation, reducing the risk of conflicts and change orders during construction. Our review process includes coordination between design, survey, and utility review to ensure that all project elements are aligned. QA/QC efforts will include focused review of grading and drainage design, tree preservation measures, and restoration detai ls to ensure consistency, constructability, and alignment with Village expectations. Particular attention will be given to ensuring that construction documents clearly define tree protection requirements, staging limitations, and restoration expectations to support successful implementation in the field. QA/QC PROCESSES DURING THE AGREEMENT 109 REFERENCES Page 14 Village of Kenilworth Oxford Road Reconstruction Design Engineering REFERENCES CAMBRIDGE SUBDIVISION STREET & UTILITY IMPROVEMENTS Buffalo Grove, IL CLIENT Village of Buffalo Grove LOCATION Buffalo Grove, IL PROJECT FEATURES Roadway Reconstruction ADA Compliance Water Main Replacement Updated Residential Water Services Sanitary System Improvements Storm Sewer System Improvements SCOPE OF SERVICES Capital Improvement Planning Conceptual & Design Engineering Topographic Survey Resident Engineering Public Outreach Agency Coordination Construction Layout COST $8.8 Million REFERENCE Briget Schwab, P.E. Village Engineer Village of Buffalo Grove 1650 Leider Lane Buffalo Grove, IL 60089 847.459.2553 bfschwab@vbg.org PROJECT SUMMARY GHA provided planning, design, and construction engineering services for a multi -year, phased infrastructure modernization program within the Cambridge subdivision. The project included full roadway reconstruction, water main replacement, sanitary and stor m sewer improvements, and residential service upgrades throughout an established neighborhood. The existing infrastructure, much of which dated back to the 1950s, required comprehensive replacement while maintaining reliable service and minimizing impacts to residents throughout construction. PROJECT RELEVANCE This project reflects many of the same challenges anticipated for Oxford Road, including: • Reconstruction within an established residential corridor with limited working space • Coordination of roadway, drainage, and utility improvements within constrained conditions • Careful consideration of grading and restoration impacts to adjacent properties and parkway areas • Phased construction to maintain access and minimize disruption to residents • Extensive coordination with residents, agencies, and stakeholders throughout design and construction KEY OUTCOMES Successfully delivered a multi -year, phased reconstruction program within an active residential neighborhood 110 REFERENCES Page 15 ROBERT PARKER COFFIN ROAD Long Grove, IL CLIENT Village of Long Grove LOCATION Long Grove, IL PROJECT FEATURES Streetscape Roadway Improvement Lighting Bicycle & Pedestrian Improvement Utility Improvement Water Main Storm Sewer ADA Compliance Water Resources SCOPE OF SERVICES Topographic Surveys Boundary Surveys Public Engagement Roadway Design Lighting Design Utility Design Resident Engineering Construction Layout As-Builts COST $1.95 Million REFERENCE Bill Jacob Village President Village of Long Grove 3110 Old McHenry Road Long Grove, IL 60047 847.634.9440 Bill.jacob@longgroveil.gov PROJECT SUMMARY GHA provided design engineering services for roadway and streetscape improvements along Robert Parker Coffin Road within the Village of Long Grove. The project included roadway reconstruction, curb and gutter installation, water main replacement, storm sew er improvements, and pedestrian enhancements within a constrained corridor. The improvements were designed to enhance roadway function and safety while maintaining the character of the surrounding area and integrating with previously completed improvements along Old McHenry Road. PROJECT APPROACH / RELEVANCE This project reflects many of the same design considerations anticipated for Oxford Road, including: • Roadway reconstruction within a constrained corridor requiring careful alignment and grading decisions • Integration of drainage, water main, and roadway improvements within limited space • Consideration of surrounding context and preservation of corridor character • Coordination with multiple agencies and permitting authorities • Development of practical, constructible solutions that balance performance with site constraints KEY OUTCOMES • Delivered a coordinated roadway and utility design within a constrained corridor • Enhanced roadway functionality while maintaining the character of the surrounding area 111 REFERENCES Page 16 KENILWORTH AVENUE RESURFACING Kenilworth, IL CLIENT Village of Kenilworth LOCATION Kenilworth, IL PROJECT FEATURES Traffic Signal Modification ADA Compliance Roadway Resurfacing Roadway Reconstruction Drainage Improvements SCOPE OF SERVICES Phase II Engineering Resident Engineering Public Outreach Agency Coordination NPDES Inspections COST $720,000 REFERENCE Patrick Brennan Village Manager Village of Kenilworth 419 Richmond Road Kenilworth, IL 60043 847.251.1666 pbrennan@vok.org PROJECT SUMMARY GHA provided construction engineering services for roadway resurfacing and reconstruction improvements along Kenilworth Avenue, a minor collector within a residential neighborhood. The project included roadway reconstruction and widening, drainage improvem ents, ADA upgrades, traffic signal modifications, and coordination of multiple utility and regulatory elements. The corridor included significant community features such as parks, schools, Village facilities, and access to the Metra station and lakefront, requiring careful coordination to maintain accessibility and minimize disruption throughout construction. PROJECT APPROACH / RELEVANCE This project demonstrates GHA’s experience delivering infrastructure improvements within the Village of Kenilworth and reflects several key challenges anticipated for Oxford Road, including: • Construction within an active residential corridor with high pedestrian activity • Coordination with community facilities, events, and adjacent properties • Maintaining access and minimizing disruption during construction • Managing multiple stakeholders, agencies, and concurrent projects • Delivering improvements that align with Village standards and community expectations KEY OUTCOMES • Successfully delivered improvements within a highly active residential and community corridor • Maintained access to key community facilities throughout construction • Coordinated multiple stakeholders and projects to minimize disruption • Provided responsive communication supporting positive community engagement 112 FEE PROPOSAL Page 17 Village of Kenilworth Oxford Road Reconstruction Design Engineering FEE PROPOSAL Total Fee Total Lump Sum Fee: $66,500 The above fee is based on the scope of services outlined in this proposal. This level of effort reflects a focused, efficient design approach tailored to the defined scope of services. Estimated Level of Effort Task Hours Fee I. Preliminary Engineering 177 $33,300 II. Final Design / Construction Documents 138 $24,900 III. Funding Assistance 13 $2,600 IV. Bidding & Award Support 31 $5,700 Total 359 $66,500 Hourly Rates Position Name Hourly Rate Client Manager Dan Strahan $270 Project Manager Sarah Ann Ronan $190 Engineer Dominika Szal $165 Quality Assurance / Quality Control Kevin Belgrave $165 Survey Manager Jon Past $164 Reimbursable Costs Reimbursable expenses will be billed at cost and may include printing, mileage, and other project -related expenses. 113 EXHIBIT C INSURANCE COVERAGES A. Worker’s Compensation and Employer’s Liability with limits not less than: (1) Worker’s Compensation: Statutory; (2) Employer’s Liability: $500,000 injury-per occurrence $500,000 disease-per employee $500,000 disease-policy limit Such insurance shall evidence that coverage applies in the State of Illinois. B. Comprehensive Motor Vehicle Liability with a combined single limit of liability for bodily injury and property damage of not less than $1,000,000 for vehicles owned, non-owned, or rented. All employees shall be included as insureds. C. Comprehensive General Liability with coverage written on an “occurrence” basis and with limits no less than: $2,000,000 Bodily Injury and Property Damage Combined Single Limit Coverage is to be written on an “occurrence” bases. Coverages shall include: - Broad Form Property Damage Endorsement - Blanket Contractual Liability (must expressly cover the indemnity provisions of the Contract) D. Professional Liability Insurance. With a limit of liability of not less than $1,000,000 per occurrence and $2,000,000 in the aggregate and covering Consultant against all sums that Consultant may be obligated to pay on account of any liability arising out of the Contract. E. Umbrella Policy. The required coverages may be in any combination of primary, excess, and umbrella policies. Any excess or umbrella policy must provide excess coverage over underlying insurance on a following-form basis such that when any loss covered by the primary policy exceeds the limits under the primary policy, the excess or umbrella policy becomes effective to cover such loss. F. Owner as Additional Insured. Owner shall be named as an Additional Insured on all policies except for: Worker’s Compensation Professional Liability Each such additional Insured endorsement shall identify Owner as follows: Village of Kenilworth, including its Board members and elected and appointed officials, its officers, employees, agents, attorneys, consultants, and representatives. G. Other Parties as Additional Insureds. In addition to Owner, the following parties shall be named as additional insured on the following policies: Additional Insured Policy or Policies 114 Request for Board Action Agenda Item: V.A.3 Staff Contact: Jordan Schmidt, Administration Donald Leicht, Administration Subject: Resolution Approving a Professional Services Agreement with Advanced Tree Care, Inc. of Lincolnshire, IL for As-Needed Tree and Shrub Removal, Stump Removal, and Tree Trimming Services in the Amount Not to Exceed the Annual Budget for Tree Removals Summary: The Public Works Department is responsible for maintaining the approximately 4,000 parkway trees in the Village, between the sidewalk (property line) and curb (edge of pavement). Maintenance includes inspecting and trimming trees, as well as the removal of dead, diseased, or hazardous trees. The Village seeks to enter into an ongoing agreement with Advanced Tree Care, Inc. of Lincolnshire, IL for as-needed tree and shrub removal and tree trimming services. Background of Matter: The Village has approximately 4,000 parkway trees, for which the Public Works Department is responsible for maintaining. On an annual basis, the Village is required to remove a handful of dead, diseased, or hazardous parkway trees. For example, in 2025, the Village removed 13 of trees. The Public Works Department can remove smaller trees, up to 30 feet tall, however, it does not have the equipment necessary to remove larger trees. When the removal of larger trees is required, staff typically contact three different companies to get quotes prior to authorizing the work. To expedite the process and lock in favorable pricing, staff developed an RFP for as-needed tree removal services. On April 7, 2026, the Village released the RFP seeking pricing for scheduled removals, pruning, and unscheduled emergency work. Two proposals to complete work were received: Advanced Tree Care Balanced Environment Removal Pruning Removal Pruning Scheduled Work Size Class 1: dbh 8” – 14” $350 $150 $850 $150 Size Class 2: dbh 15” – 24” $650 $300 $1,600 $425 Size Class 3: dbh 25” – 34” $1,100 $350 $3,825 $675 Size Class 4: dbh 35” – 48” $1,750 $400 $4,850 $925 Unscheduled Work Road Clearing Crew Chipping Crew Road Clearing Crew Chipping Crew 7:30 a.m. – 3:30 p.m. $85/hr $95/hr $120/hr $120/hr 3:30 p.m. – 7:30 a.m. $120/hr $150/hr $240/hr $240/hr Considered By: Date: Village Board 05/18/26 Village of 115 After review, Advanced Tree Care, Inc (Advanced) was selected as the preferred contractor to perform the work. Advanced has relevant experience with similar work in neighboring communities, as well as past work in the Village for as-needed tree removals and annual winter tree trimming. In addition to prior work, the proposed rates are favorable, and Advanced has agreed to hold these rates through 2029. Staff recommend the Village Board authorize the Village Manager to execute a contract with Advanced to perform as-needed tree and shrub removal services. The initial term of the agreement would be for three years, with the option to extend it for a subsequent two-year agreement. Emergency Work During significant storm events, the Public Works Superintendent will contact several tree removal companies to have them on standby in case of extensive storm damage. This agreement does not limit the Village’s ability to work with other contractors; however, it does lock in favorable rates with Advanced. In addition, the agreement outlines Advanced standard response time for unscheduled work: one hour during business hours, and two hours outside of that time. Annual Costs Over the past five years, the Village has averaged approximately $32,000 in annual costs for tree removals. The FY2026 budget planned $30,000 for tree removal, of which $12,655 has been expended to date. The expected costs for the remainder of the year are $17,345. With Advanced now expected to perform most tree removals in the Village, their annual costs will be associated with the budgeted amount for tree removals. If additional work is required beyond the annual budget amount for emergency purposes, it must first be authorized by the Village Manager. Policy: Village Board approval is required to engage in non -emergency agreements in excess of $20,000. Additionally, the Village Purchasing Manual guides the process for the purchase of materials in excess of $20,000. The practice of the Village is to solicit proposals for professional services in a like manner. Financial Impact: The Village budgeted $ 30,000 for tree removal services. There is adequate funding available to fund the work. Total Contract Amount Up to the Annual Tree Removal Budget Amount Budget Amount (FY26) $30,000 Amount Expended to Date $12,655 Budget Remaining: $17,345 GL Number: General Fund: 01-600-5767 Recommendation: Staff recommend that the Village Board approve the agreement with Advanced Tree Care, Inc. , for as-needed tree removal services. Attachment: Resolution Approving a Professional Service Agreement with Advanced Tree Care Professional Service Agreement 116 VILLAGE OF KENILWORTH RESOLUTION NO. 2026-___ RESOLUTION APPROVING A PROFESSIONAL SERVICES AGREEMENT WITH ADVANCED TREE CARE, INC. OF LINCOLNSHIRE, IL FOR AS-NEEDED TREE AND SHRUB REMOVAL, STUMP REMOVAL, AND TREE TRIMMING SERVICES IN THE AMOUNT NOT TO EXCEED THE ANNUAL BUDGET FOR TREE REMOVALS WHEREAS, the Village of Kenilworth ("Village") is a non- home rule municipality located in Cook County, Illinois; and WHEREAS, the Village is responsible for maintaining parkway trees within the Village limits; and WHEREAS, the Village is interested in seeking as-needed tree and shrub removal, stump removal and tree trimming services; and WHEREAS, the Village purchasing manual requires a formal bidding process and Village Board approval for projects over $20,000; and WHEREAS, the Village solicited sealed proposals for the Project by issuing a request for proposals on April 7, 2026; and WHEREAS, Advanced Tree Care, Inc. , (“Advanced”) of Lincolnshire, IL was one of the two firms to respond to the request for proposals; and, WHEREAS, Advanced was determined by the review team to possess the skills and experience necessary to perform the work; and WHEREAS, the Village fiscal year 202 6 b udget includes the funding necessary to compensate the vendor for the work; and, WHEREAS, a professional services agreement (“Agreement”) has been drafted to memorialize the terms and conditions under which the work will be completed and is attached as Exhibit A; and WHEREAS, The Village of Kenilworth (“Village”) and Advanced desire to enter into a contract for the Project; and NOW, THEREFORE, BE IT RESOLVED by the President and Board of Trustees of the Village of Kenilworth, Cook County, Illinois, as follows: Section 1. Recitals. The foregoing recitals are incorporated in and made a part of this Resolution by this reference. All exhibits attached to this Ordinance are incorporated by this reference. Section 2. Approval of Agreement . The President and Board of Trustees hereby approve the Agreement in a form substantially similar to that in Exhibit A. 117 Section 3. Execution and Enforcement . The Board of Trustees hereby authorize and direct the Village Manager and Village Clerk to execute, on behalf of the Village, the Agreement. The Village Manager is authorized and directed to take all steps necessary to enforce the Agreement’s terms. Section 4. Effective Date. This Resolution shall be in full force and effect from and after its passage and approval by a vote of the requisite majority of the members of the Village Board. Approved this 18th day of May, 2026. AYES: NAYS: ABSENT: ABSTAIN: Approved this 18th day of May, 2026. Cecily Kaz Village President Attest: Michael Gagnon Village Clerk 118 Exhibit A Professional Services Agreement 119 VILLAGE OF KENILWORTH PROFESSIONAL SERVICES AGREEMENT FOR AS-NEEDED TREE REMOVAL AND TRIMMING SERVICES THIS AGREEMENT is dated as of the ___ day of ______, 2026 (“Agreement”) and is by and between the VILLAGE OF KENILWORTH, an Illinois municipal corporation (“Village”) and the Contractor identified in Subsection 1A below. IN CONSIDERATION OF the recitals and the mutual covenants and agreements set forth in the Agreement, and pursuant to the Village’s statutory powers, the parties agree as follows: SECTION 1. CONTRACTOR. A. Engagement of Contractor. The Village desires to engage the Contractor identified below to provide all necessary professional contracting services and to perform the work in connection with the project identified below: Advanced Tree Care, Inc. (“Contractor”) 600 Industrial Drive Lincolnshire, IL 60069 Telephone: 847-587-8500 Email: city@advanced-treecare.com B. Project Description. The Contractor will remove trees and stumps and conduct tree trimming on an as-needed basis. C. Representations of Contractor. The Contractor has submitted to the Village a description of the services to be provided by the Contractor, a copy of which is attached as Exhibit B to this Agreement (“Services”). The Contractor represents that it is financially solvent, has the necessary financial resources, and is sufficiently experienced and competent to perform and complete the professional contracting services set forth in Exhibit B in a manner consistent with the standards of professional practice by recognized contractors services of a similar nature. D. Agreement Amount. The total amount billed by the Contractor for the Services under this Agreement shall not exceed the annual amount the Village budgets towards tree removals unless amended pursuant to Subsection 8A of this Agreement. The scope of services will be completed at rates as outlined in Exhibit B. SECTION 2. SCOPE OF SERVICES. A. Retention of the Contractor. The Village retains the Contractor to perform, and the Contractor agrees to perform, the Services. B. Services. The Contractor shall provide the Services pursuant to the terms and conditions of this Agreement. C. Commencement; Time of Performance. The Contractor shall commence the Services immediately upon receipt of written notice from the Village that this Agreement has been fully executed by the Parties (the “Commencement Date”). The Contractor shall diligently and continuously prosecute the Services. D. Reporting. The contractor shall regularly report to the Village Manager, or their designee, 120 regarding the progress of the Services during the term of this Agreement. SECTION 3. COMPENSATION AND METHOD OF PAYMENT. A. Agreement Amount. The total amount billed for the Proposal during the term of this Agreement shall not exceed the amount identified as the Agreement Amount in Subsection 1D of this Agreement, without the prior express written authorization of the Village. All reimbursable expenses should be incorporated in the proposed project cost. If the services of an outside contractor or professional are recommended/needed, those costs shall be listed separately from the Agreement Amount. B. Compensation Basis. The Contractor shall be reimbursed for services performed based upon the number of hours worked multiplied by the agreed upon rate of pay for the job title of the person performing the service inclusive of reimbursable expenses up to the Agreement Amount. C. Invoices and Payment. The Contractor shall be paid as provided in Exhibit B. The Contractor shall submit invoices to the Village in an approved format for those portions of the Services performed and completed by the Contractor. The amount billed in any such invoice shall be based on the method of payment set forth in Exhibit B. The Village shall pay to the Contractor the amount billed within 50 days after its receipt and approval of such an invoice. D. Records. The Contractor shall maintain records showing actual time devoted and costs incurred, and shall permit the authorized representative of the Village to inspect and audit all data and records of the Contractor for work done under the Agreement. The records shall be made available to the Village at reasonable times during the Agreement period, and for three years after the termination of the Agreement. E. Claim In Addition To Agreement Amount. If the Contractor wishes to make a claim for additional compensation as a result of action taken by the Village, the Contractor shall provide written notice to the Village of such claim within 7 days after occurrence of such action as provided by Subsection 8D of this Agreement, and no claim for additional compensation shall be valid unless made in accordance with this Subsection. Any changes in the Agreement Amount shall be valid only upon written amendment pursuant to Subsection 8A of this Agreement. Regardless of the decision of the Village relative to a claim submitted by the Contractor, the Contractor shall proceed with all of the Services required to complete the Services under this Agreement as determined by the Village without interruption. F. Taxes, Benefits and Royalties. The Agreement Amount includes all applicable federal, state, and local taxes of every kind and nature applicable to the Services as well as all taxes, contributions, and premiums for unemployment insurance, old age or retirement benefits, pensions, annuities, or similar benefits and all costs, royalties and fees arising from the use on, or the incorporation into, the Services, of patented or copyrighted equipment, materials, supplies, tools, appliances, devices, processes, or inventions. All claim or right to claim additional compensation by reason of the payment of any such tax, contribution, premium, costs, royalties, or fees is hereby waived and released by Contractor. G. Final Acceptance. The Services, or, if the Services are to be performed in separate phases, each phase of the Services, shall be considered complete on the date of final written acceptance by the Village of the Services or each phase of the Services, as the case may be, which acceptance shall not be unreasonably withheld or delayed. SECTION 4. PERSONNEL; SUBCONTRACTORS. A. Key Project Personnel. The Key Project Personnel identified in Exhibit B shall be primarily responsible for carrying out the Services on behalf of the Contractor. The Key Project 121 Personnel shall not be changed without the Village’s prior written approval. B. Availability of Personnel . The Contractor shall provide all personnel necessary to complete the Services including, without limitation, any Key Project Personnel identified in this Agreement. The Contractor shall notify the Village as soon as practicable prior to terminating the employment of, reassigning, or receiving notice of the resignation of, any Key Project Personnel. The Contractor shall have no claim for damages and shall not bill the Village for additional time and materials charges as the result of any portion of the Services which must be duplicated or redone due to such termination or for any delay or extension of the Time of Performance as a result of any such termination, reassigning, or resignation. C. Approval and Use of Subcontractors. The Contractor shall perform the Services with its own personnel and under the management, supervision, and control of its own organization unless otherwise approved by the Village in writing. All subcontractors and subcontracts used by the Contractor shall be acceptable to, and approved in advance by, the Village. The Village’s approval of any subcontractor or subcontract shall not relieve the Contractor of full responsibility and liability for the provision, performance, and completion of the Services as required by the Agreement. All Services performed under any subcontract shall be subject to all of the provisions of this Agreement in the same manner as if performed by employees of the Contractor. For purposes of this Agreement, the term “Contractor” shall be deemed also to refer to all subcontractors of the Contractor, and every subcontract shall include a provision binding the subcontractor to all provisions of this Agreement. D. Removal of Personnel and Subcontractors. If any personnel or subcontractor fails to perform the Services in a manner satisfactory to the Village, the Contractor shall immediately upon notice from the Village remove and replace such personnel or subcontractor. The Contractor shall have no claim for damages, for compensation in excess of the amount contained in this Agreement or for a delay or extension of the Time of Performance as a result of any such removal or replacement. SECTION 5. CONFIDENTIAL INFORMATION. A. Confidential Information . The term “Confidential Information” shall mean information in the possession or under the control of the Village relating to the technical, business or corporate affairs of the Village; Village property; user information, including, without limitation, any information pertaining to usage of the Village's computer system, including and without limitation, any information obtained from server logs or other records of electronic or machine readable form; and the existence of, and terms and conditions of, this Agreement. Village Confidential Information shall not include information that can be demonstrated: (i) to have been rightfully in the possession of the Contractor from a source other than the Village prior to the time of disclosure of said information to the Contractor under this Agreement (“Time of Disclosure”); (ii) to have been in the public domain prior to the Time of Disclosure; (iii) to have become part of the public domain after the Time of Disclosure by a publication or by any other means except an unauthorized act or omission or breach of this Agreement on the part of the Contractor or the Village; or (iv) to have been supplied to the Contractor after the Time of Disclosure without restriction by a third party who is under no obligation to the Village to maintain such information in confidence. B. No Disclosure of Confidential Information by the Contractor. The Contractor acknowledges that it shall, in