2023

2023 Budget Village of Ashwaubenon Table of Contents INTRODUCTION SECTION Village Manager's Executive Budget Letter 1 Organizational & Functional Structure 10 Summary of Municipal Tax Levy Distributions and Tax Rate 11 Village Services' Costs for Average Tax Payer 12 Property Tax Rates - All Direct and Overlapping Governments 13 Tax Increment Calculation 14 Assessed Tax Rates - Comparative Summary 15 Equalized Tax Rates - Comparative Summary 16 Elected and Appointed Officials and Consultants 17 Citizen Boards, Committees, and Commissions 18 GENERAL FUND General Fund Budget Summary 19 General Fund Revenue Graphs 20 General Fund Expenditure Graphs 21 General Fund Revenues Summary 22 General Fund Expenditures Summary – by Department 24 General Fund Expenditures Summary – by General Ledger Account 25 Levy Reduction from Budget Modifications 27 General Fund Budget Modification Explanation Detail 28 General Fund Revenue and Expenditure Modification Details 30 Expenditures General Government Village Board / Administration 27 Municipal Court 29 Village Clerk 31 Village Assessor 33 Finance 34 Information Technology 36 Building Inspection 38 Legal Services 40 Village Hall Maintenance 42 General Government 43 Public Safety Public Safety 44 Fire Inspection 47 Public Works/Sanitation Engineering 49 Street Administration 51 Garage 53 Street Maintenance 54 Curb & Gutter 55 Snow & Ice Control 56 Traffic Control 57 Street Lighting 58 Sidewalk Maintenance 59 School District Maintenance 60 Labor For Others 61 Transit System 62 Garbage & Refuse 63 Recycling 64 Landfill 65 Weed Control 66 Wood Chipping 67 2023 Budget Village of Ashwaubenon Table of Contents GENERAL FUND Parks, Recreation & Forestry Parks & Recreation Administration 68 Community Pool 70 Ashwaubomay Lake 72 Adult Recreation 74 Co-Sponsored Recreation 76 Youth Recreation 78 Park Maintenance 80 Community Center 82 Performing Arts Center 84 Forestry 85 Health & Human Services Animal Control 87 Conservation and Development Economic Development 88 SPECIAL REVENUE FUND Special Revenue Funds Summary 89 Park Development 91 Donation 92 Oneida Service Agreement 93 Public Safety K-9 Program 103 Public Safety DARE/Liaison Program 105 Public Safety Citizen’s Academy Program 106 Public Safety Cadets Program 107 Excess Sales Tax 108 American Rescue Plan Act (ARPA) 109 Employee Retirement 113 DEBT SERVICE FUND Debt Service 114 CAPITAL PROJECT FUNDS Capital Project Funds Summary 116 Street Construction 118 Village Buildings 119 Parks & Recreation 121 Public Safety 123 Land Sales & Acquisitions 124 Tax Incremental District #3 125 Tax Incremental District #4 126 Tax Incremental District #5 127 ENTERPRISE FUNDS Enterprise Funds Summary 128 Water Utility 129 Sewer Utility 134 Storm Water Utility 138 INTERNAL SERVICE FUNDS Internal Service Funds Summary 142 Dental Insurance 143 Health Insurance 144 Equipment Replacement 145 Village Manager’s Executive Budget Letter Honorable Members of the Village of Ashwaubenon Village Board & Members of the Public: We are pleased to present the 2023 budget for the Village of Ashwaubenon. This document serves to meet statutory requirements, provide transparency, and facilitate decision- making and prioritization of the Village Board. The budget strives to continue the Village’s commitment to prudent fiscal management, effective service delivery, and providing the highest quality of services to the citizens of the community. Ashwaubenon continues to be a strong, financially sound local municipal unit of government. The 2023 fiscal year budget is a financial plan that continues moving the Village toward achieving our shared vision. The budget document is a means for allocating the resources of the Village to a variety of services necessary to achieve our strategic directives of – enhancing the quality of life, securing public health & safety, improving, and maintaining our public infrastructure & facilities, supporting community and economic development, striving for organizational & financial excellence, and providing for effective communication & engagement. 2023 Budget Major Figures ❖ $17,489,416 in general operating expenditures, 4.46% increase from 2022. ❖ $13,330,858 Village tax levy, 2.22% increase from 2022. ❖ Municipal tax rate of $5.76/$1,000 of assessed value. ❖ Total tax rate (Ashwaubenon Schools) of $16.46/$1,000 of assessed value. (Footnote 1) ❖ Total tax rate (West DePere Schools) of $17.99/$1,000 of assessed value. (Footnote 1) Footnote 1: Final 2022 state school tax credit not available at time of print. The 2022 total tax rate is calculated using the 2021 tax credit. This credit does not significantly vary year-over-year. 1 General Budget Summary Tax Rate & Levy The 2023 Budget reflects an increase ($0.34) in the tax rate from 2022 to $5.76. Property taxes support the four components of governmental funds, the general fund, special revenue funds, debt service fund, and capital projects fund. These four components combined with the 2016 referendum bonding for the community center, indoor aquatics facility, and the performing arts center equate to a total levy increase from 2022 of $287,801. Fiscal Year Levy Changes The General Fund levy for FY2023, required for basic operations and governance, is increasing by $296,654. There are three primary factors for this increase: the addition of three new Public Safety Officers, the hiring of a cash receipting clerk in the Finance Department, and general wage and other inflationary increases. 2023 BUDGET 2022 BUDGET 2022 Levy 2021 Levy Increase/(Decrease) Percent Change General Fund 10,500,213$ 10,203,559$ 296,654$ 2.91% Special Revenue Funds 25,000 57,500 (32,500) -56.52% Capital Projects Funds 725,000 756,490 (31,490) -4.16% Debt Service Fund 533,945 481,058 52,887 10.99% Referendum Bonding 1,546,700 1,544,450 2,250 0.15% Total Municipality Levy 13,330,858$ 13,043,057$ 287,801$ 2.21% Municipal Operations Tax Rate 5.09$ 4.78$ 0.32$ 6.60% Referendum Related Tax Rate 0.67$ 0.64$ 0.03$ 4.45% Total Municipal Tax Rate 5.76$ 5.42$ 0.34$ 6.35% 2 Equalized Value & Budget Effect on Residents The total equalized (excluding tax incremental finance districts) value of the Village is $2,592,430,900, a 1.49% increase from the previous year. The total assessed value of the village is $2,796,272,000, resulting in an assessment ratio of 89.51%. The village completed a partial market adjustment in 2021. As a result of significant growth in property values, our assessment ratio is now out of state compliance; a full market adjustment is planned for 2023 to bring the Village back into compliance. The 2023 budget results in a tax rate of $5.76 per $1,000 of assessed value. For the average assessed home of $187,300, this results in a total Village tax of $1,079.17 (not including any changes to special charges). $4.95 $4.95 $4.98 $5.42 $5.37 $4.93 $4.98 $5.08 $4.78 $5.09 $- $0.40 $0.45 $0.70 $0.75 $0.69 $0.70 $0.71 $0.64 $0.67 $4.95 $5.35 $5.43 $6.12 $6.12 $5.62 $5.68 $5.79 $5.42 $5.76 $- $1.00 $2.00 $3.00 $4.00 $5.00 $6.00 $7.00 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 * Village of Ashwaubenon - Tax Rate Municipal Operations Referendum Total  Top 5 Assessed Properties ▪ $78,611,900 - Titletown Development LLC ▪ $37,496,300 - Green Bay Packaging Inc ▪ $33,034,500 - Simon Capital LTD Partnership ▪ $32,130,500 - Oneida Tribe of Indians of WI ▪ $24,737,000 - Schneider National, Inc  3 The following charts display the Village’s total equalized values from 2018 through 2022 (2023 budget): General Fund Revenues Summary The Village’s $10,500,213 general fund property tax levy is only a portion of the Village’s total revenue source. As shown in the following table, total revenues are $17,489,416. The following pie chart details the Village’s total general fund revenue by source. General Fund taxes are currently 60% of the total budget revenues for the Village. 2018 2019 2020 2021 2022 Equalized Value - TID Out $2,204,783,900 $2,331,266,900 $2,388,743,300 $2,554,463,200 $2,592,430,900 Equalized Value - TID In $2,397,222,200 $2,586,600,100 $2,684,430,400 $2,864,580,100 $3,133,142,400 $2,000,000,000 $2,200,000,000 $2,400,000,000 $2,600,000,000 $2,800,000,000 $3,000,000,000 $3,200,000,000 in Thousands EQUALIZED VALUES - TID OUT AND TID IN Equalized Value - TID Out Equalized Value - TID In 60% 3% 15% 3% 1% 10% 1% 7% 2023 Budget Revenues by Account Type Property Taxes - $10,500,213 Other Taxes - $550,000 Intergovernmental - $2,578,811 Licenses & Permits - $493,050 Fines and Forfeitures - $295,000 Charges for Services - $1,694,663 Interest Income - $165,500 Other Sources - $1,212,179 4 General Fund Fiscal Year Revenue Changes 2022 FY 2023 FY #Change 2022-2023 % Change 2022-2023 Taxes $ 10,653,559 $ 11,050,213 $ 396,654 3.72% Special Assessments 2,260 2,260 0 0.00% Intergovernmental Revenues 2,532,053 2,578,811 46,758 1.85% Licenses & Permits 392,050 493,050 101,000 25.76% Fines, Forfeitures & Penalties 320,000 295,000 (25,000) (7.81)% Public Charges for Services 1,507,512 1,694,663 187,151 12.41% Intergovernmental Charges for Services 325,000 325,000 0 0.00% Miscellaneous Revenues 559,896 610,419 50,523 9.02% Other Financial Sources 450,000 440,000 (10,000) (2.22)% Total Revenues $ 16,742,330 $ 17,489,416 $ 747,086 4.46% General Fund Expenditures Summary The following chart details the Village’s total General Fund expenditures by area. Public Safety is the largest single expenditure category at 52% spending followed by Public Works. 15% 52% 15% 5% 12% 0% 1% 2023 Budget Expenditures by Department General Government - $2,615,272 Public Safety - $9,028,795 Public Works - $2,675,655 Sanitation - $927,777 Parks, Recreation & Forestry - $2,106,258 Health & Human Services - $6,900 Conservation & Development - $128,759 5 General Fund Fiscal Year Expenditure Changes 2022 FY 2023 FY #Change 2022-2023 % Change 2022-2023 General Government $ 2,543,293 $ 2,615,272 $ 71,979 2.83% Public Safety 8,519,416 9,028,795 509,379 5.98% Public Works 2,634,779 2,675,655 40,876 1.55% Sanitation 918,261 927,777 9,516 1.04% Parks, Recreation & Forestry 1,996,414 2,106,258 109,844 5.50% Health & Human Services 6,645 6,900 255 3.84% Conservation & Development 123,522 128,759 5,237 4.24% Other Financial Uses 0 0 0 0.00% General Operating Expenditures $ 16,742,330 $ 17,489,416 $ 747,086 4.46% State Levy Limits & Major Aids 2011 Wisconsin Act 32 The Village continues to be constrained in its ability to increase the property tax levy by State imposed levy limits. Under 2011 Wisconsin Act 32, the Village is allowed to increase its levy over the amount it levied in the prior year by the percentage increase in equalized value from net new construction or zero percent. The Village can only exceed limits if approved by referendum. Carry forward of an unused portion of the previous year’s levy may occur up to a maximum of 0.5% and an extraordinary vote of the Village Board and upon approval of the electors at the budget meeting. Levy limits continue to not apply to debt service on G.O. debt authorized after July 1, 2005. From 2021 to 2022 the Village experienced a 3.19% growth in net new construction; therefore, the Village is allowed to increase its levy by this amount for 2023. 6 State of Wisconsin Major Aids Monetary aids from the State of Wisconsin are a major source of Village revenues, particularly General Transportation Aids and State Shared Revenues. The following table illustrates these aids for the last three years. Growth & Development Population estimates provided by the Wisconsin Department of Administration indicate the Village has experienced moderate population growth since the 2020 Census at 4.51%. In comparison, Brown County has had a 1.64 % population growth since 2020. The Village’s estimated population for 2022 is 17,757. This population growth in the Village is due in part to two factors: the continued redevelopment of multi-family residential dwelling units in the stadium and sports & entertainment districts and the favorable tax and utility rates in Ashwaubenon. Although recent residential population growth has been relatively new, continued investment in commercial and industrial enterprises has occurred. Monitoring the amount of permitting occurring in the Village can be a key indicator of growth and development. Planning of services will be necessary to meet the demands on municipal services. As shown in the charts, the value of building permits issued in the Village has significantly increased in parts of the past few years, slowed only by the Covid pandemic. Continued investment in existing business has occurred. Continued development of this nature will be $1,420,128 $1,485,235 $1,612,111 $1,300,000 $1,350,000 $1,400,000 $1,450,000 $1,500,000 $1,550,000 $1,600,000 $1,650,000 2020 2021 2022 State Transportation Aid & Shared Revenues 2018 2019 2020 2021 2022 Commercial/Industrial $42,249,602 $203,969,795 $50,651,707 $49,252,220 $176,389,597 Residential $37,566,196 $10,386,286 $81,189,166 $26,551,560 $43,131,566 $- $25,000,000 $50,000,000 $75,000,000 $100,000,000 $125,000,000 $150,000,000 $175,000,000 $200,000,000 Commercial/Industrial and Residential Permit Values 7 necessary to advance the Village’s equalized value and provide additional year-over-year net new growth. Overview of Personnel & Salaries One of the most valuable assets for the Village of Ashwaubenon is its loyal, well-trained, and dedicated employees and volunteers. Details on total staffing and changes for 2023 by department are provided later in this report and within the respective Department sections of the document. For 2023, there are few changes to the Village staffing beyond planned wage and salary adjustments. During 2022, there were a number of new employees hired because of turnover. In addition, the Village Board adopted a revised wage and salary matrix and pay policy as part of a compensation review and revised Employee Handbook. Several employees will have their wages adjusted accordingly to the study and adopted pay plan. Overall, there are only a few notable staffing items for 2023. The following adjustment or notable items are as follows: • Three (3) new full-time Public Safety Officer positions are planned for the Public Safety Department. • One (1) new full-time cash-receipting clerk is planned in the Finance Department. Employee benefits, particularly health insurance options are reviewed in depth annually by the Village in October of each calendar year. Two changes were made to health benefits, including an increase in the plan participants deductible and an increase toward the employee’s contribution to premiums of 2.5%. The Village is fully self-insured. As a result of the plan design changes, no major cost increases were realized for the 2023 fiscal year. Provided on the next page is the Village’s approved organizational chart. This includes all positions assigned by department. For budgeting purposes, each position may also be allocated to several budget sections. For example, the Village Manager’s salary is allocated within four funds, including General Fund, Water, Sewer, and Stormwater Funds. Fund Balance Health A significant focus of Ashwaubenon’s financial health continues to be maintaining a contingency fund. Through well-managed spending, the Village has been able to build a reserved contingency fund. The Village’s adopted Budget and Financial Policies identifies a fund balance/contingency goal of 20% of the operating budget. The Village should continue to focus on maintaining funds into the segregated contingency fund to have funds permanently set-aside. Unreserved and undesignated funds can fluctuate year to year and are part of the Village’s overall general fund. An analysis of 2022 balances will be reviewed after the completion of the Village audit. The audited fund balance at the end of 2021 was $5,274,639. This equates to 31.5% fund balance and exceeds the minimum policy goal. 8 Other Fiscal Considerations & Challenges Local economic conditions are growing and expanding at a moderate pace, and the Village is seeing positive improvements. However, the Village continues to experience increasing demands for general services and capital infrastructure repair & replacement. The priorities and funding recommendations for the 2023 fiscal year reflect the conditions of the current economy, demands for general services, and Village goals. The budget is a continuation of previous Village strategic discussions from 2021, the comprehensive plan, the comprehensive outdoor recreation plan, and other short and long-range plans and reports. There are several other key challenges that face the Village of Ashwaubenon which always make balancing the budget a challenging task. ▪ State levy limits and stagnant state municipal aid payments continue to be significant constraints. ▪ Balancing demands on employees for additional service and hours with the need to maintain a small but high-quality workforce. ▪ Significantly increasing demand for public safety services, in particular emergency medical services. ▪ Staffing shortages for summer and other seasonal staff and the continuation of staff turnover from retirements and other voluntary resignations. ▪ Previous deferred vehicle and fleet replacement activities have placed a significant constraint on the Village’s ability to find affordable replacement vehicles & apparatus, given supply chain issues. Closing Statement The Village’s financial administration and overall financial position stands poised to meet our organizational challenges and strategic priorities for 2023. The Village will continue implementation of the Village’s strategic plan, serving as our formal blueprint for the allocation of taxpayer resources for key strategic directives. I would like to thank the efforts of the Finance Director, Village President, Village Board, department managers and staff in discussing our fiscal priorities and crafting a budget document that maintains core essential services yet respects the financial contributions of Village taxpayers. Sincerely, Joel Gregozeski, Village Manager  2022 Key Development Statistics ▪ 19 Single family homes ▪ 4 Two-family/Multi-family dwelling units ▪ 15 Commercial-industrial permits (new buildings/ major renovations)  9 Village of Ashwaubenon Organizational & Functional Structure Proposed FY Budget 2023 CITIZENS OF ASHWAUBENON VILLAGE BOARD President (1) & Trustees (6) President: 3-yr Term, At-Large, Non-Partisan Trustees: 3-yr Term, Non-Partisan MUNICIPAL JUDGE Village Manager PUBLIC WORKS / UTILITIES FINANCE / INFORMATION TECHNOLOGY PARKS, RECREATION & FORESTRY COMMUNITY DEVELOPMENT CITIZEN BOARDS, COMMITTEES, & COMMISSIONS • Bicycle & Pedestrian Committee • Board of Review • Community Development Authority • Ethics Board • Finance & Personnel Committee • Parks & Recreation Board • Plan Commission • Police & Fire Commission • Public Works & Protection Committee • Site Plan Review Committee • Tree Board • Zoning Board of Appeals Appointments Made by Village President, Confirmed by Board Village Attorney Village Clerk TEAM TEAM TEAM TEAM TEAM FUNCTIONS FUNCTIONS FUNCTIONS FUNCTIONS FUNCTIONS CITIZENS OF ASHWAUBENON TEAM FUNCTIONS FUNCTIONS TEAM TEAM FUNCTIONS Full Time: 3 Part Time: 0 Seasonal/Temp: 0 Full Time: 1 Part Time: 0 (0.30 FTE) Seasonal/Temp: 0 Full Time: 2 Part Time: 0 (0.7 FTE) Seasonal/Temp: 0 Full Time: 39 Part Time: 0 (0.5 FTE) Seasonal/Temp: +/- 9 Full Time: 6 Part Time: 0 Seasonal/Temp: +/- 5 Full Time: 8 Part Time: 1 (0.5 FTE) Seasonal/Temp: +/- 195 Full Time: 3 Part Time: 1 (1.0 FTE) Seasonal/Temp: 0 Full Time: 1 Part Time: 1 (0.5 FTE) Seasonal/Temp: 0 Village Manager (1) Confidential Exec Secretary (1) Multimedia Com. Specialist (1) • Village Meeting Coordination • Village Board/Committee Relations / Policy Execution / Recording Secretary • Strategic Planning / Performance Management • Departmental Supervision • External and Internal Communications Management (Newsletter, Website, Blog, Social Media, Intranet) • Collective Bargaining • Personnel, HR, and Benefits Administration • Insurance / Risk / Safety / Liability Program Management Village Attorney (1) Deputy Clerk / Legal Asst. (0.3) Village Clerk (1) Deputy Clerk / Legal Asst. (0.7) Director of Community Dev. (1) Customer Services Rep (0.5) Building Inspector (2) Code Enforcement Officer (0.5) Dir. of Parks, Rec .& Forestry (1) Customer Services Rep (1) Program Supervisor (1) Senior Prog. Coordinator (0.5) Program Staff (100 PT Seas.) Aquatics Supervisor (1) Aquatics Personnel (75 PT Seas.) Park Maintenance Foreman (1) Park Workers (2) Seasonal Laborer (15) Forester (1) Forestry Workers (5 PT Seas.) Finance Director (Treasurer) (1) Accountant (1) Financial/Payroll Analyst (1) Accounts Receivable / Utility Clerk (1) Cash Receipting Clerk (1)* Tax Collections (4-5 PT Seas.) IT Network Administrator (1) *Proposed for 2023 Director of Public Works (1) Customer Services Rep (0.5) Village Engineer (1) GIS Coordinator (1) Operations Supervisor (1) Street Foreman (2) Street Worker (14) Seasonal Laborer (9) Mechanic (3) Utility Operations Supervisor (1) Utility Foreman (1) Utility Worker (4) Municipal Judge Clerk of Courts (1.5) • Legal Services • Village Prosecution • Special Legal Counsel • Collective Bargaining • Planning and Zoning • Development & Zoning Permitting • Building Inspection • Zoning Code Enforcement • Comprehensive Planning • Plan Commission Administration • Site Plan Review Administration • Short Term Rental Administration • Farm Animal Permitting (Chickens, pigeons, etc.) • Receipting • Park & Green Space Planning • Parks & Grounds Maintenance • Forestry and Turf Management • Recreation & Enrichment Pro- grams (All Ages) • Community Center Management & Operations • Facility Rental Administration • Community Wide Special Events • Aquatics (Beach & Pool Manage- ment & Operations) • Receipting • Accounting • Budget Administration • Accounts Receivable and Payable • Investment Administration • Treasury Management • Financial Reporting • Purchasing Oversight • Payroll Accounting • Information Technology Administration • Property Tax Collection • Utility Account Support • Utility Billing • Audit Oversight • Weights & Measures • Construction and Development Oversight • Infrastructure Maintenance • Village Facility Management • Street Repair and Maintenance • Winter Road & Sidewalk Maintenance • Fleet Maintenance • Water & Sanitary Sewer Utilities • Stormwater Management • Sign Maintenance • Refuse & Recycling Collection • Geographic Information Systems • Street & ROW Excavation Permits • Receipting • Operation of Municipal Court Total Village Staffing (w/o Utility) Full Time: 125 Part Time: 7 (3.0 FTE) Seasonal/Temp: +/- 248 Shared Customer Services Rep Election: 4-yr Term • Village Board Records & Proceedings • Municipal Code Administration • Election Administration • Public Records Management • Public Hearings/Notices • Competitive Bid Openings • Customer Service / Front Desk • License/Permit Administration • Receipting COLOR LEGEND Green = Department Head Purple = Reports to Green Blue = Reports to Purple Orange = Reports to Blue Sky Blue = Reports to Orange Red = Contract Service Yellow = Village Staffing Levels Indicates: Indirect Reporting Relationship PUBLIC SAFETY TEAM FUNCTIONS Full Time: 61 Part Time: 3 (1.5 FTE) Seasonal/Temp: +/- 39 Chief of Public Safety (1) Confidential Assistant (1) Information Manager (1) Records Clerk (2.5) Deputy Chief (1) Commander (1) Captain—Investigations (1) Investigators (3) K-9 (1) DTF (1) CSO Part-time (1.0) Evidence Tech (1) SRO (2) Crossing Guard (14 PT Seas.) Captain—Shift A/B/C (3) Lieutenant (6) PSO (30)* Night Shift PSO (3) Late Power (1) Lead Fire Inspector (1) PT Fire Inspectors (2) POC Captain (2) POC Lieutenant (3) POC FF/EMTs (20) * Proposed 3 additional for 2023 • Public Safety • Traffic Control • Community Policing • Parking Enforcement • Animal Control • Emergency Management • Records Management • Crime Investigation • School Liaison • Citizen Education / Engagement • K9 Program • Fire Inspection • Fire Prevention • Fire Suppression • Advanced/Basic EMS • Rescue • Alarm Permitting • Escort/Massage Licensing Updated: November 3, 2022 (FY Budget 2023) Shared Deputy Clerk / Legal Assistant Village Assessor FUNCTIONS TEAM Full Time: 1 Part Time: 0 Seasonal/Temp: 0 Village Assessor (Contracted) Assessment Technician (1) • Assessment Administration 10 2023 Budget Village of Ashwaubenon Summary of Municipal Tax Levy Distributions and Tax Rate 2023 BUDGET 2022 BUDGET 2022 Levy 2021 Levy Increase/(Decrease) Percent Change General Fund 10,500,213$ 10,203,559$ 296,654$ 2.91% Special Revenue Funds 25,000 57,500 (32,500) -56.52% Capital Projects Funds 725,000 756,490 (31,490) -4.16% Debt Service Fund 533,945 481,058 52,887 10.99% Referendum Bonding 1,546,700 1,544,450 2,250 0.15% Total Municipality Levy 13,330,858$ 13,043,057$ 287,801$ 2.21% Municipal Operations Tax Rate 5.09$ 4.78$ 0.32$ 6.60% Referendum Related Tax Rate 0.67$ 0.64$ 0.03$ 4.45% Total Municipal Tax Rate 5.76$ 5.42$ 0.34$ 6.35% 78.8% 0.2% 5.4% 4.0% 11.6% 2022 Municipal Levy Distribution General Fund Special Revenue Funds Capital Projects Funds Debt Service Fund Referendum Bonding 78.2% 0.4% 5.8% 3.7% 11.8% 2021 Municipal Levy Distribution General Fund Special Revenue Funds Capital Projects Funds Debt Service Fund Referendum Bonding $4.95 $4.95 $4.98 $5.42 $5.37 $4.93 $4.98 $5.08 $4.78 $5.09 $- $0.40 $0.45 $0.70 $0.75 $0.69 $0.70 $0.71 $0.64 $0.67 $4.95 $5.35 $5.43 $6.12 $6.12 $5.62 $5.68 $5.79 $5.42 $5.76 $- $1.00 $2.00 $3.00 $4.00 $5.00 $6.00 $7.00 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 * Village of Ashwaubenon - Tax Rate Municipal Operations Referendum Total 11 2023 Budget Village of Ashwaubenon Village Services' Costs for Average Tax Payer Total Tax Payment Median Village of Ashwaubenon Home Assessed Value 187,300$ 2022 Total Tax Rate (Ashwaubenon School District) 16.46037$ Total Tax Payment 3,083.03$ Village of Ashwaubenon Only Tax Payment: Median Village of Ashwaubenon Home Assessed Value 187,300$ 2022 Village of Ashwaubenon Budgeted Tax Rate 5.76171$ Tax Payment - Village of Ashwaubenon Only (1) 1,079.17$ Village Services' Cost Breakout to the Average Tax Payer: Village of Ashwaubenon Municipal Government: Public Safety 451.37$ Public Works Engineering, Streets Maintenance, Curb & Gutter, Garage, Admin 115.34$ Snow Removal 10.45$ Street Lighting 29.05$ Annual Mill/Pave Road Reconstruction 56.66$ Sanitation (garbage, recycling, wood chipping, yard waste collection) 54.23$ Parks, Recreation, Forestry Pool, Lake, Youth / Adult / Co-Sponsored Programming, Administration 43.84$ Park Maintenance and Forestry 47.83$ General Government Administration, Court, Clerk, Assessor, Finance, Building Inspection, Attorney 45.30$ Other Government (insurance, village hall maintenance, building fund, IT) 49.16$ Economic Development 7.53$ Debt Service - Municipal (Oneida St, Klipstine Park, Cormier Rd, Waube Ln) 43.22$ Debt Service - Referendum 125.19$ Other Taxing Jurisdiction Share of Total Tax Payment: Ashwaubenon School District 1,150.01$ Brown County 714.65$ NWTC 139.20$ Average Homeowner 2023 Village of Ashwaubenon, WI DATE January 1, 2023 PAY TO Village of Ashwaubenon 3,083.03$ Three thousand, eighty-three and 03/100 DOLLARS FOR Annual Property Tax Average Homeowner Footnote: (1) This rate is for the Village of Ashwaubenon municipal government taxing jurisdiction only, which is a portion of the Total Tax Payment. 12 2023 Budget Village of Ashwaubenon Property Tax Rates - All Direct and Overlapping Governments Village of Ashwaubenon - Ashwaubenon School District Fiscal Village of Ashwaubenon Overlapping Rates Year/ Capital Percent Ashwaubenon Tax Roll General Debt Service Projects/ Total of Total School District NWTC Brown County State Year Fund Municipal Referendum Spec Rev Rate Tax Bill Rate Percent Rate Percent Rate Percent Rate Percent 2014/2013 4.26$ 0.52$ -$ 0.17$ 4.95$ 23.7% 9.45$ 45.3% 1.65$ 7.9% 4.64$ 22.2% 0.17$ 0.8% 2015/2014 4.26$ 0.53$ 0.40$ 0.16$ 5.35$ 25.1% 10.33$ 48.4% 0.81$ 3.8% 4.69$ 22.0% 0.17$ 0.8% 2016/2015 4.29$ 0.51$ 0.45$ 0.18$ 5.43$ 25.4% 10.23$ 47.9% 0.80$ 3.7% 4.73$ 22.1% 0.17$ 0.8% 2017/2016 4.54$ 0.60$ 0.70$ 0.28$ 6.12$ 28.3% 9.78$ 45.3% 0.84$ 3.9% 4.69$ 21.7% 0.17$ 0.8% 2018/2017 4.53$ 0.52$ 0.75$ 0.32$ 6.12$ 28.4% 9.62$ 44.7% 0.89$ 4.1% 4.91$ 22.8% -$ 0.0% 2019/2018 4.31$ 0.31$ 0.69$ 0.31$ 5.62$ 29.3% 8.24$ 43.0% 0.81$ 4.2% 4.49$ 23.4% -$ 0.0% 2020/2019 4.44$ 0.23$ 0.70$ 0.31$ 5.68$ 29.5% 8.24$ 42.8% 0.85$ 4.4% 4.50$ 23.4% -$ 0.0% 2021/2020 4.45$ 0.27$ 0.71$ 0.36$ 5.79$ 29.6% 8.50$ 43.4% 0.87$ 4.4% 4.42$ 22.6% -$ 0.0% 2022/2021 4.24$ 0.20$ 0.64$ 0.34$ 5.42$ 29.6% 8.07$ 44.1% 0.78$ 4.3% 4.04$ 22.1% -$ 0.0% 2023/2022 4.54$ 0.23$ 0.67$ 0.32$ 5.76$ 32.5% 7.38$ 41.7% 0.74$ 4.2% 3.82$ 21.6% -$ 0.0% Village of Ashwaubenon - West DePere School District Fiscal Village of Ashwaubenon Overlapping Rates Year/ Capital Percent West DePere Tax Roll General Debt Service Projects/ Total of Total School District NWTC Brown County State Year Fund Municipal Referendum Spec Rev Rate Tax Bill Rate Percent Rate Percent Rate Percent Rate Percent 2014/2013 4.26$ 0.52$ -$ 0.17$ 4.95$ 22.2% 10.88$ 48.8% 1.65$ 7.4% 4.64$ 20.8% 0.17$ 0.8% 2015/2014 4.26$ 0.53$ 0.40$ 0.16$ 5.35$ 23.4% 11.80$ 51.7% 0.81$ 3.5% 4.69$ 20.5% 0.17$ 0.8% 2016/2015 4.29$ 0.51$ 0.45$ 0.18$ 5.43$ 24.3% 11.18$ 50.1% 0.80$ 3.6% 4.73$ 21.2% 0.17$ 0.8% 2017/2016 4.54$ 0.60$ 0.70$ 0.28$ 6.12$ 27.4% 10.48$ 47.0% 0.84$ 3.8% 4.69$ 21.0% 0.17$ 0.8% 2018/2017 4.53$ 0.52$ 0.75$ 0.32$ 6.12$ 27.2% 10.55$ 47.0% 0.89$ 4.0% 4.91$ 21.9% -$ 0.0% 2019/2018 4.31$ 0.31$ 0.69$ 0.31$ 5.62$ 27.3% 9.69$ 47.0% 0.81$ 3.9% 4.49$ 21.8% -$ 0.0% 2020/2019 4.44$ 0.23$ 0.70$ 0.31$ 5.68$ 26.8% 10.17$ 48.0% 0.85$ 4.0% 4.50$ 21.2% -$ 0.0% 2021/2020 4.45$ 0.27$ 0.71$ 0.36$ 5.79$ 26.8% 10.49$ 48.6% 0.87$ 4.0% 4.42$ 20.5% -$ 0.0% 2022/2021 4.24$ 0.20$ 0.64$ 0.34$ 5.42$ 27.1% 9.74$ 48.7% 0.78$ 3.9% 4.04$ 20.2% -$ 0.0% 2023/2022 4.54$ 0.23$ 0.67$ 0.32$ 5.76$ 30.0% 8.91$ 46.3% 0.74$ 3.8% 3.82$ 19.9% -$ 0.0% Notes: The basis for property tax is per $1,000 assessed valuation. The Village of Ashwaubenon completed property valuation reassessments in 2013, 2018, and 2021. Village 30.0% WDP School District 46.3% NWTC 3.8% Brown Co. 19.9% West DePere School District Property Tax Bill Village WDP School District NWTC Brown Co. Village 32.5% Ash School District 41.7% NWTC 4.2% Brown Co. 21.6% Ashwaubenon School District Property Tax Bill Village Ash School District NWTC Brown Co. $19.33 $19.84 $19.62 $19.85 $19.65 $17.48 $17.70 $18.10 $17.02 $16.46 $20.76 $21.31 $20.57 $20.55 $20.58 $18.93 $19.63 $20.09 $18.68 $17.99 $16.00 $17.00 $18.00 $19.00 $20.00 $21.00 $22.00 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 * Total Assessed Tax Rates by School District Ashwaubenon School District West DePere School District 13 2023 Budget Village of Ashwaubenon Tax Increment Calculation Equalized Equalized Apportioned Value Interim Value Amount to Tax Taxing Jurisdiction Levy (w/o TIF) Rate (with TIF) be Levied Increment BROWN COUNTY 8,827,975.13 2,592,430,900 0.003405288 3,133,142,400 10,669,252.22 1,841,277.09 ASHWAUBENON SCHOOLS 15,171,530.00 2,302,886,210 0.00658805 2,787,540,610 18,364,456.92 3,192,926.92 WEST DEPERE SCHOOLS 2,301,738.00 289,544,690 0.007949509 345,601,790 2,747,364.54 445,626.54 VTAE 1,719,489.54 2,592,430,900 0.000663273 3,133,142,400 2,078,128.76 358,639.22 VILLAGE OF ASHWAUBENON 13,330,858.00 2,592,430,900 0.005142223 3,133,142,400 16,111,316.91 2,780,458.91 TOTAL FOR TAX INCREMENT 41,351,590.67$ 49,970,519.35$ 8,618,928.68$ ALLOCATION OF TAX INCREMENT TID #3 6,476,868.39$ 406,328,600$ 75% TID #4 1,288,898.54 80,859,500 15% TID #5 853,161.75 53,523,400 10% 8,618,928.68$ 540,711,500$ 100% 14 2023 Budget Village of Ashwaubenon Assessed Tax Rates - Comparative Summary of Jurisdictional Levies Ashwaubenon School District Increase/ Increase/ 2022 2022 2021 2021 (Decrease) (Decrease) Jurisdiction Levy Tax Rate Levy Tax Rate in Levy % Change in Tax Rate % Change Village of Ashwaubenon 13,330,858$ 5.76171$ 13,043,057$ 5.41777$ 287,801$ 2.21% 0.34394$ 6.35% Ashwaubenon School District 15,171,530 7.38172 17,320,720 8.07357 (2,149,190) -12.41% (0.69185) -8.57% N.W.T.C. Vocational School 1,719,490 0.74318 1,886,175 0.78347 (166,686) -8.84% (0.04029) -5.14% Brown County 8,827,975 3.81553 9,723,040 4.03872 (895,065) -9.21% (0.22319) -5.53% Tax Incremental Districts 8,173,302 - 5,065,232 - 3,108,070 61.36% - - Subtotal 47,223,155 17.70214 47,038,224 18.31353 184,931 0.39% (0.61139) -3.34% State School Credit (3,089,305) (1.24177) (3,111,262) (1.29525) 21,957 0.71% 0.05348 4.13% Net Levy and Tax Rate 44,133,850$ 16.46037$ 43,926,963$ 17.01827$ 206,887$ 0.47% (0.55790)$ -3.28% West DePere School District Increase/ Increase/ 2022 2022 2021 2021 (Decrease) (Decrease) Jurisdiction Levy Tax Rate Levy Tax Rate in Levy % Change in Tax Rate % Change Village of Ashwaubenon 13,330,858$ 5.76171$ 13,043,057$ 5.41777$ 287,801$ 2.21% 0.34394$ 6.35% West DePere School District 2,301,738 8.90719 2,552,000 9.73591 (250,262) -9.81% (0.82872) -8.51% N.W.T.C. Vocational School 1,719,490 0.74318 1,886,175 0.78347 (166,686) -8.84% (0.04029) -5.14% Brown County 8,827,975 3.81553 9,723,040 4.03872 (895,065) -9.21% (0.22319) -5.53% Tax Incremental Districts 5,426,002 - 3,338,999 - 2,087,002 62.50% - - Subtotal 31,606,062 19.22761 30,543,271 19.97587 1,062,791 3.48% (0.74826) -3.75% State School Credit (383,015) (1.24177) (385,568) (1.29525) 2,553 0.66% 0.05348 4.13% Net Levy and Tax Rate 31,223,047$ 17.98584$ 30,157,704$ 18.68062$ 1,065,344$ 3.53% (0.69478)$ -3.72% 15 2023 Budget Village of Ashwaubenon Equalized Tax Rates - Comparative Summary of Jurisdictional Levies Ashwaubenon School District Increase/ Increase/ 2022 2022 2021 2021 (Decrease) (Decrease) Jurisdiction Levy Tax Rate Levy Tax Rate in Levy % Change in Tax Rate % Change Village of Ashwaubenon 13,330,858$ 5.14222$ 13,043,057$ 5.10599$ 287,801$ 2.21% 0.03624$ 0.71% Ashwaubenon School District 15,171,530 6.58805 17,320,720 7.61534 (2,149,190) -12.41% (1.02729) -13.49% N.W.T.C. Vocational School 1,719,490 0.66327 1,886,175 0.73838 (166,686) -8.84% (0.07511) -10.17% Brown County 8,827,975 3.40529 9,723,040 3.80629 (895,065) -9.21% (0.40101) -10.54% Tax Incremental Districts #3 & #4 8,173,302 - 5,065,232 - 3,108,070 61.36% - - Subtotal 47,223,155 15.79883 47,038,224 17.26600 184,931 0.39% (1.46717) -8.50% State School Credit (3,084,502) (1.33941) (3,113,519) (1.36891) 29,017 0.93% 0.02950 2.16% Net Levy and Tax Rate 44,138,653$ 14.45943$ 43,924,705$ 15.89709$ 213,948$ 0.49% (1.43767)$ -9.04% West DePere School District Increase/ Increase/ 2022 2022 2021 2021 (Decrease) (Decrease) Jurisdiction Levy Tax Rate Levy Tax Rate in Levy % Change in Tax Rate % Change Village of Ashwaubenon 13,330,858$ 5.14222$ 13,043,057$ 5.10599$ 287,801$ 2.21% 0.03624$ 0.71% West DePere School District 2,301,738 7.94951 2,552,000 9.11392 (250,262) -9.81% (1.16441) -12.78% N.W.T.C. Vocational School 1,719,490 0.66327 1,886,175 0.73838 (166,686) -8.84% (0.07511) -10.17% Brown County 8,827,975 3.40529 9,723,040 3.80629 (895,065) -9.21% (0.40101) -10.54% Tax Incremental Districts #3 & #4 5,426,002 - 3,338,999 - 2,087,002 62.50% - - Subtotal 31,606,062 17.16029 30,543,271 18.76458 1,062,791 3.48% (1.60429) -8.55% State School Credit (387,818) (1.33941) (383,310) (1.36891) (4,508) -1.18% 0.02950 2.16% Net Levy and Tax Rate 31,218,244$ 15.82089$ 30,159,961$ 17.39567$ 1,058,283$ 3.51% (1.57479)$ -9.05% 16 Village of Ashwaubenon 2023 Budget Elected and Appointed Officials and Consultants Elected Position Village Official Years of Service Expiration Date of Current Village President Mary Kardoskee 18 April 2025 Village Trustee - Wards 1 & 2 Kelly Servais 1 April 2023 Village Trustee - Wards 3 & 4 Gary Paul 12 April 2023 Village Trustee - Wards 5 & 6 Chris Zirbel 6 April 2023 Village Trustee - Wards 7 & 8 Open N/A April 2024 Village Trustee - Wards 9 & 10 Jay Krueger 2 April 2024 Village Trustee - Wards 11 & 12 Tracy Flucke 2 April 2024 Village Judge Gary Wickert 35 April 2023 Appointed Position Village Employee Years in Position Years with Village Village Manager Joel Gregozeski 2 2 Village Attorney Patrick Leigl 1 1 Village Clerk Kris Teske 2 2 Public Safety Director Brian Uhl 3 3 Public Works Director Brian Rickert 0 0 Finance Director Greg Wenholz 16 16 Director of Community Development Aaron Schuette 6 6 Parks, Recreation & Forestry Director Rex Mehlberg 18 18 Consultant Type Consultant Assessor Paul Denor, Fair Market Assessments, Green Bay, WI Labor Counsel Von Briesen & Roper, S.C., Milwaukee, WI Certifiied Public Accountant Baker Tilly US, LLP, Madison, WI Financial Consultants Robert W. Baird & Co., Milwaukee, WI TIF Consultants Robert W. Baird & Co., Milwaukee, WI Bond Counsel Quarles & Brady, Milwaukee, WI Medical and Dental Consultants Brown & Brown, Milwaukee, WI 17 Village of Ashwaubenon 2023 Budget Citizen Boards, Committees, and Commissions Ashwaubenon Voters Village Board President (1), Trustees (6) Trustees (6) ELECTED Municipal Judge ELECTED Bicycle and Pedestrian Committee Site Plan Review Committee Public Works & Protection Committee Plan Commission Finance & Personnel Committee Parks & Recreation Board Community Development Authority Board of Review Police & Fire Commission Zoning Board of Appeals Tree Board Ethics Board 18 2023 Budget Village of Ashwaubenon General Fund Summary 2020 2021 2022 2022 2023 Account Actual Actual Forecast Budget Budget REVENUES Property Taxes 9,795,792$ 9,762,917$ 10,203,559$ 10,203,559$ 10,500,213$ Other Taxes 205,333 454,186 537,275 450,000 550,000 Special Assessments 960 - 5,222 2,260 2,260 Intergovernmental 2,694,567 2,387,787 2,592,247 2,532,053 2,578,811 Licenses & Permits 416,545 405,544 515,390 392,050 493,050 Fines and Forfeitures 196,515 174,802 247,000 320,000 295,000 Public Charges for Services 1,064,270 1,606,382 1,717,426 1,507,512 1,694,663 Interest Income 219,413 48,817 110,500 165,500 165,500 Donations 1,000 451 1,000 1,000 1,000 Miscellaneous 417,881 679,814 546,567 393,396 443,919 Total Revenues 15,012,276 15,520,700 16,476,186 15,967,330 16,724,416 EXPENDITURES General Government 2,395,133 2,782,271 2,590,739 2,543,293 2,615,272 Public Safety 7,704,207 8,208,647 8,533,006 8,519,416 9,028,795 Public Works 2,361,329 2,385,289 2,691,005 2,634,779 2,675,655 Sanitation 854,560 857,509 925,939 918,261 927,777 Parks, Recreation & Forestry 1,593,966 1,829,016 1,974,362 1,996,414 2,106,258 Health & Human Services 4,245 6,216 6,552 6,645 6,900 Conservation & Development 131,498 125,288 122,632 123,522 128,759 Total Expenditures 15,044,938 16,194,235 16,844,235 16,742,330 17,489,416 Excess of Revenues over (under) Expenditures (32,662) (673,535) (368,049) (775,000) (765,000) Other Financing Sources (Uses) Proceeds from Sale of Other Capital Assets - 800 - - - Transfer In - Enterprise Fund Tax Equivalent 462,265 451,314 440,000 450,000 440,000 Transfers In 350,000 325,000 325,000 325,000 325,000 Transfers Out (768,805) (428,579) - - - Total Other Financing Sources 43,460 348,535 765,000 775,000 765,000 Net Change in Fund Balance 10,798 (325,001) 396,951 - - Fund Balance - January 1 5,588,841$ 5,599,639$ 5,274,639$ 5,468,004$ 5,671,590$ Fund Balance - December 31 5,599,639$ 5,274,639$ 5,671,590$ 5,468,004$ 5,671,590$ 19 2023 Budget Village of Ashwaubenon General Fund Revenue Graphs Property Taxes Other Taxes Intergovernmental Licenses & Permits Fines and Forfeitures Charges for Services Interest Income Other Sources General Fund Capital Projects / Special Revenue Fund 60% 3% 15% 3% 1% 10% 1% 7% 2023 Budget Revenues by Account Type Property Taxes - $10,500,213 Other Taxes - $550,000 Intergovernmental - $2,578,811 Licenses & Permits - $493,050 Fines and Forfeitures - $295,000 Charges for Services - $1,694,663 Interest Income - $165,500 Other Sources - $1,212,179 9,795,792 9,762,917 10,203,559 10,500,213 205,333 454,186 537,275 550,000 2,694,567 2,387,787 2,592,247 2,578,811 416,545 405,544 515,390 493,050 196,515 174,802 247,000 295,000 1,064,270 1,606,382 1,717,426 1,694,663 219,413 48,817 110,500 165,500 1,232,106 1,457,379 1,317,789 1,212,179 - 2,000,000 4,000,000 6,000,000 8,000,000 10,000,000 12,000,000 14,000,000 16,000,000 18,000,000 20,000,000 2020 ACTUAL 2021 ACTUAL 2022 FORECAST 2023 BUDGET Historic General Fund Revenues by Account Type Property Taxes Other Taxes Intergovernmental Licenses & Permits Fines and Forfeitures Charges for Services Interest Income Other Sources 8,988 8,738 8,903 9,458 9,368 9,622 9,812 9,784 10,204 10,500 350 335 378 584 670 688 700 781 814 752 1,088 1,082 1,065 1,257 1,094 696 500 601 481 534 - 826 937 1,456 1,545 1,543 1,546 1,548 1,544 1,547 - 2,000 4,000 6,000 8,000 10,000 12,000 14,000 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Thousands Historic Tax Levy Allocation General Fund Capital Projects / Special Revenue Fund Debt Service - Operations Debt Service - Referendum 20 2023 Budget Village of Ashwaubenon General Fund Expenditure Graphs Purchased Services Other Charges General Government Public Safety Public Works Sanitation Parks, Recreation & Forestry Health & Human Services Conservation & Development General Government Public Safety 54% 20% 7% 11% 8% 2023 Budget Expenditures by Account Type Wages - $9,481,456 Benefits - $3,520,727 Supplies - $1,274,641 Purchased Services - $1,841,764 Other Charges - $1,370,828 8,281,682 8,904,661 9,084,978 9,481,456 2,617,453 2,901,954 3,125,336 3,520,727 1,090,082 1,206,631 1,243,503 1,274,641 1,867,219 1,626,423 1,964,774 1,841,764 1,957,307 1,983,146 1,425,644 1,370,828 - 2,000,000 4,000,000 6,000,000 8,000,000 10,000,000 12,000,000 14,000,000 16,000,000 18,000,000 20,000,000 2020 ACTUAL 2021 ACTUAL 2022 FORECAST 2023 BUDGET Historic General Fund Expenditures by Account Type Wages Benefits Supplies Purchased Services Other Charges 15% 52% 15% 5% 12% 0% 1% 2023 Budget Expenditures by Department General Government - $2,615,272 Public Safety - $9,028,795 Public Works - $2,675,655 Sanitation - $927,777 Parks, Recreation & Forestry - $2,106,258 Health & Human Services - $6,900 Conservation & Development - $128,759 3,163,937 3,210,850 2,590,739 2,615,272 7,704,207 8,208,647 8,533,006 9,028,795 2,361,329 2,385,289 2,691,005 2,675,655 854,560 857,509 925,939 927,777 1,593,966 1,829,016 1,974,362 2,106,258 - 2,000,000 4,000,000 6,000,000 8,000,000 10,000,000 12,000,000 14,000,000 16,000,000 18,000,000 20,000,000 2020 ACTUAL 2021 ACTUAL 2022 FORECAST 2023 BUDGET Historic General Fund Expenditures by Department General Government Public Safety Public Works Sanitation Parks, Recreation & Forestry Health & Human Services Conservation & Development 21 2023 Budget Village of Ashwaubenon General Fund Revenues 2020 2021 2022 2022 2023 2023 vs 2022 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change Taxes 100-5100-4000-0000 Property Taxes 9,795,792$ 9,762,917$ 10,203,559$ 10,203,559$ 10,500,213$ 296,654$ 2.91% 100-5100-4005-0000 Room Tax 205,333 454,186 537,275 450,000 550,000 100,000 22.22% Total Taxes 10,001,125 10,217,103 10,740,834 10,653,559 11,050,213 396,654 3.72% Special Assessments 960 - 5,222 2,260 2,260 - 0.00% Intergovernmental Federal Aids 100-5100-4100-0000 Federal Grants 7,007 - - - - - N/A 100-5500-4100-0221 Federal Aid, Routes to Recovery 274,406 - - - - - N/A State Aids 100-5100-4120-0000 State Shared Revenues 438,536 458,722 503,615 460,691 492,231 31,540 6.85% 100-5100-4121-0000 Exempt Computer Aids 243,697 243,697 243,697 243,697 243,697 - 0.00% 100-5100-4122-0000 Expenditure Restraint Program 108,386 64,096 55,602 55,602 21,098 (34,504) -62.06% 100-5100-4123-0000 Personal Property Aid 141,818 99,331 141,818 141,818 141,818 - 0.00% 100-5100-4124-0000 Transportation Aid 981,592 1,026,513 1,108,496 1,108,496 1,150,500 42,004 3.79% 100-5100-4125-0000 Fire Insurance Dues 98,547 102,972 107,826 105,000 107,000 2,000 1.90% 100-5100-4126-0000 Recycling Grant 76,167 72,623 76,250 76,000 76,250 250 0.33% 100-5100-4127-0000 Municipal Service 15,021 14,439 9,619 14,400 11,892 (2,508) -17.42% 100-5200-4129-0000 Police Training 52,078 37,593 53,999 40,000 40,000 - 0.00% 100-5200-4130-0000 Rescue 6,129 - 6,000 6,000 6,000 - 0.00% 100-5100-4133-0000 Video Service 21,594 43,325 43,325 43,325 43,325 - 0.00% 100-5100-4132-0000 Other 11,412 12,082 - - - - N/A Local Aids - N/A 100-5200-4175-0000 School District 184,177 212,394 242,000 237,024 245,000 7,976 3.37% 100-5100-4195-0000 Other 34,000 - - - - - N/A Total Intergovernmental 2,694,567 2,387,787 2,592,247 2,532,053 2,578,811 46,758 1.85% Licenses & Permits Licenses 100-5100-4300-7700 Liquor & Malt Beverage 43,220 35,507 65,440 40,000 60,000 20,000 50.00% 100-5100-4300-7701 Operators 9,340 15,190 14,560 14,000 14,000 - 0.00% 100-5100-4300-7702 Cigarette 1,900 2,000 2,100 1,800 1,800 - 0.00% 100-5100-4300-7704 Dog - - - 1,500 - (1,500) -100.00% 100-5100-4300-7707 Peddlers 2,350 1,875 15,900 15,900 15,900 - 0.00% 100-5100-4300-7708 Weights & Measures 25,250 26,240 28,000 28,000 33,000 5,000 17.86% 100-5100-4300-7712 Short Term Rental 8,550 18,200 25,300 15,000 25,000 10,000 66.67% 100-5100-4300-7706 Other 3,740 11,453 5,000 5,000 7,500 2,500 50.00% Total Licenses 94,350 110,465 156,300 121,200 157,200 36,000 29.70% Permits 100-5100-4350-7720 Rezoning Hearing 1,200 2,000 2,500 2,500 2,500 - 0.00% 100-5100-4350-7721 Building 153,382 146,104 168,615 125,000 160,000 35,000 28.00% 100-5100-4350-7722 Electrical 48,966 44,536 57,329 40,000 50,000 10,000 25.00% 100-5100-4350-7723 Plumbing 58,337 45,704 63,819 40,000 55,000 15,000 37.50% 100-5100-4350-7724 Heating 41,530 43,303 50,477 40,000 50,000 10,000 25.00% 100-5100-4350-7725 Sewer 3,445 2,526 3,500 3,500 3,500 - 0.00% 100-5100-4350-7726 Right of Way 5,540 5,280 5,500 5,500 5,500 - 0.00% 100-5100-4350-7727 Curb Cut 345 160 350 350 350 - 0.00% 100-5100-4350-7728 Alarm 5,325 2,615 3,000 10,000 5,000 (5,000) -50.00% 100-5100-4350-7729 Other 4,125 2,851 4,000 4,000 4,000 - 0.00% Total Permits 322,195 295,079 359,090 270,850 335,850 65,000 24.00% Total Licenses & Permits 416,545 405,544 515,390 392,050 493,050 101,000 25.76% Fines and Forfeitures 100-5100-4400-0000 Court Penalties & Costs 177,715 162,737 225,000 300,000 275,000 (25,000) -8.33% 100-5200-4410-0000 Parking Violations 18,800 12,065 22,000 20,000 20,000 - 0.00% Total Fines and Forfeitures 196,515 174,802 247,000 320,000 295,000 (25,000) -7.81% 22 2023 Budget Village of Ashwaubenon General Fund Revenues 2020 2021 2022 2022 2023 2023 vs 2022 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change Public Charges for Services 100-5100-4500-0000 Sale of Materials and Supplies 7,504 6,907 8,000 7,500 7,500 - 0.00% 100-5100-4502-0000 Site Plan Review Fees 3,665 5,260 3,560 3,000 3,000 - 0.00% 100-5100-4503-0000 CSM/Subdivision Fees 4,550 7,600 5,000 5,000 5,000 - 0.00% 100-5100-4504-0000 Zoning Code Requests/Maps 525 1,308 750 750 750 - 0.00% Public Safety 100-5200-4513-0000 Rescue Squad Services 456,370 599,319 625,000 520,000 625,000 105,000 20.19% 100-5200-4514-0000 Fire Inspections 79,642 63,517 96,000 96,000 96,000 - 0.00% 100-5200-4510-0000 Police Charges for Services 151,367 242,256 225,000 185,000 225,000 40,000 21.62% 100-5200-4511-0000 Fire Charges for Services 4,550 2,780 15,000 12,500 15,000 2,500 20.00% 100-5200-4512-0000 Rescue Charges for Services 7,166 6,191 35,000 17,500 35,000 17,500 100.00% 100-5200-4518-0000 Misc & Warrant Fees 1,650 2,066 2,000 2,000 2,000 - 0.00% 100-5200-4515-0000 False Alarms 18,775 31,825 20,000 20,000 20,000 - 0.00% Total Public Safety 719,520 947,954 1,018,000 853,000 1,018,000 165,000 19.34% Parks, Recreation & Forestry 100-5523-Acct-Proj Community Pool 35,645 65,285 70,006 58,860 69,200 10,340 17.57% 100-5524-Acct-Proj Ashwaubomay Lake - 119,690 141,783 142,075 154,075 12,000 8.45% 100-5525-Acct-Proj Adult Recreation Programs 30,615 52,541 66,295 65,995 64,518 (1,477) -2.24% 100-5527-Acct-Proj Co-Sponsored Programs 57,911 64,014 74,011 61,578 61,578 - 0.00% 100-5530-Acct-Proj Youth Recreation Programs 54,674 84,864 89,838 92,071 107,779 15,708 17.06% 100-5500-4553-Proj Facility Rentals 41,220 56,498 69,433 69,433 80,013 10,580 15.24% 100-5600-4556-0000 Tree Planting Program 3,200 2,600 3,000 3,000 3,000 - 0.00% Total Parks, Recreation & Forestry 223,265 445,492 514,366 493,012 540,163 47,151 9.56% Public Works 100-5700-4564-0000 Weed Control 2,453 1,771 2,500 2,500 2,500 - 0.00% 100-5700-4563-0000 Snow Removal 2,274 1,291 1,750 1,750 1,750 - 0.00% 100-5700-4560-0000 Rubbish Collection/Garbage Cans 2,272 4,153 5,000 5,000 5,000 - 0.00% 100-5700-4562-0000 Recycling 1,019 50,479 47,500 25,000 - (25,000) -100.00% 100-5400-4567-0000 Other Charges 172 1,288 1,000 1,000 1,000 - 0.00% Total Public Works 8,190 58,982 57,750 35,250 10,250 (25,000) -70.92% 100-Dept-4568-Proj Labor and Service Reimbursements 97,051 132,879 110,000 110,000 110,000 - 0.00% Total Public Charges for Services 1,064,270 1,606,382 1,717,426 1,507,512 1,694,663 187,151 12.41% Interest Income 100-5100-4601-0000 Interest on Investments 203,776 28,888 100,000 150,000 150,000 - 0.00% 100-5100-4602-0000 Interest On Delinquent Taxes 12,575 17,337 7,500 12,500 12,500 - 0.00% 100-5100-4603-0000 Interest On Special Assessment 3,062 2,592 3,000 3,000 3,000 - 0.00% Total Interest Income 219,413 48,817 110,500 165,500 165,500 - 0.00% 100-Dept-4702-Proj Donations 1,000 451 1,000 1,000 1,000 - 0.00% Miscellaneous 100-5100-4700-0000 Cable Tv Franchise Fee 199,084 167,780 190,000 170,000 190,000 20,000 11.76% 100-5100-4701-0000 Rent 96,323 120,480 123,560 123,396 132,919 9,523 7.72% 100-5100-4751-0000 Refunds/Rebates 97,238 370,508 212,007 - 100,000 100,000 N/A 100-5100-4790-0000 Miscellaneous 25,236 21,046 21,000 100,000 21,000 (79,000) -79.00% Total Miscellaneous 417,881 679,814 546,567 393,396 443,919 50,523 12.84% Total Revenues 15,012,276 15,520,700 16,476,186 15,967,330 16,724,416 757,086 4.74% Other Finances Sources 100-5100-4800-0000 Sale of Capital Assets - 800 - - - - N/A 100-5100-4011-0000 Enterprise Fund Tax Equivalent 462,265 451,314 440,000 450,000 440,000 (10,000) -2.22% 100-5100-4810-0000 Operating Transfer In 350,000 325,000 325,000 325,000 325,000 - 0.00% Total Other Finances Sources 812,265 777,114 765,000 775,000 765,000 (10,000) -1.29% 15,824,541$ 16,297,814$ 17,241,186$ 16,742,330$ 17,489,416$ 747,086$ 4.46% TOTAL REVENUES & OTHER FINANCING SOURCES 23 2023 Budget Village of Ashwaubenon General Fund Expenditures by Department 2020 2021 2022 2022 2023 2023 vs 2022 Budget Departments Actual Actual Forecast Budget Budget $ Change % Change General Government 5111 Village Board Administration 257,673$ 335,379$ 359,051$ 358,403$ 375,561$ 17,158$ 4.79% 5121 Municipal Court 134,070 141,708 156,761 173,740 170,546 (3,194) -1.84% 5141 Village Clerk 235,978 178,766 186,629 194,354 190,886 (3,468) -1.78% 5152 Village Assessor 129,034 208,399 136,406 139,376 149,943 10,567 7.58% 5155 Finance 411,683 338,787 371,683 373,319 448,342 75,023 20.10% 5157 Information Technology 182,819 232,974 295,678 305,531 244,960 (60,571) -19.82% 5241 Building Inspection 178,520 161,181 179,106 180,735 181,791 1,056 0.58% 5161 Legal Services 170,432 207,676 171,711 166,248 161,207 (5,041) -3.03% 5171 Village Hall Maintenance 149,091 174,546 171,242 162,813 177,955 15,142 9.30% 5100 General Government 545,833 802,854 562,472 488,774 514,081 25,307 5.18% Total General Government 2,395,133 2,782,271 2,590,739 2,543,293 2,615,272 71,979 2.83% Public Safety 5210 Police / Fire / Rescue 7,579,596 8,078,964 8,401,146 8,386,356 8,880,719 494,363 5.89% 5230 Fire Inspection 124,611 129,684 131,860 133,060 148,076 15,016 11.29% Total Public Safety 7,704,207 8,208,647 8,533,006 8,519,416 9,028,795 509,379 5.98% Public Works 5405 Engineering 133,560 134,520 137,174 153,780 156,078 2,298 1.49% 5421 Street Administration 167,536 177,154 152,634 183,581 184,871 1,290 0.70% 5410 Garage 482,536 564,809 539,260 526,554 537,844 11,290 2.14% 5431 Street Maintenance 673,301 692,096 781,547 781,547 822,722 41,175 5.27% 5433 Curb & Gutter 18,126 26,625 24,844 22,765 25,765 3,000 13.18% 5435 Snow & Ice Control 144,056 204,408 179,309 173,825 178,825 5,000 2.88% 5441 Traffic Control 83,812 104,303 97,963 104,137 101,100 (3,037) -2.92% 5442 Street Lighting 432,260 444,003 473,276 450,000 496,940 46,940 10.43% 5444 Sidewalk Maintenance 5,492 3,018 4,403 8,230 4,730 (3,500) -42.53% 5447 School District Maintenance 782 153 538 538 538 - 0.00% 5449 Labor for Others - - - 538 538 - 0.00% 5455 Transit System 219,869 34,199 300,057 229,284 165,704 (63,580) -27.73% Total Public Works 2,361,329 2,385,289 2,691,005 2,634,779 2,675,655 40,876 1.55% Sanitation 5710 Garbage & Refuse Collection 379,647 385,251 412,183 388,175 403,733 15,558 4.01% 5720 Recycling 129,457 142,713 180,121 191,201 190,541 (660) -0.35% 5730 Landfill 251,232 217,684 234,000 236,000 236,000 - 0.00% 5740 Weed Control 13,109 14,089 12,265 13,265 13,265 - 0.00% 5760 Wood Chipping 81,115 97,771 87,370 89,620 84,238 (5,382) -6.01% Total Sanitation 854,560 857,509 925,939 918,261 927,777 9,516 1.04% Parks, Recreation & Forestry 5521 Parks & Recreation Administration 416,598 431,570 453,735 454,563 495,707 41,144 9.05% 5523 Community Pool 54,819 78,735 85,737 94,276 112,506 18,230 19.34% 5524 Ashwaubomay Lake 6,764 151,023 188,234 143,654 168,390 24,736 17.22% 5525 Adult Recreation 30,162 38,890 48,113 49,791 50,719 928 1.86% 5527 Co-Sponsored Recreation 68,570 80,361 101,824 103,533 98,533 (5,000) -4.83% 5530 Youth Recreation 89,992 108,489 104,764 135,474 131,474 (4,000) -2.95% 5541 Park Maintenance 442,398 515,895 517,511 503,197 528,884 25,687 5.10% 5551 Community Center 93,931 127,709 125,658 119,423 139,902 20,479 17.15% 5561 Performing Arts Center 81,221 81,045 85,940 82,666 87,659 4,993 6.04% 5610 Forestry 309,512 215,299 262,846 309,837 292,484 (17,353) -5.60% Total Parks, Recreation & Forestry 1,593,966 1,829,016 1,974,362 1,996,414 2,106,258 109,844 5.50% Health & Human Services 5810 Animal Control 4,245 6,216 6,552 6,645 6,900 255 3.84% Conservation & Development 5651 Economic Development 131,498 125,288 122,632 123,522 128,759 5,237 4.24% Total Expenditures 15,044,938 16,194,235 16,844,235 16,742,330 17,489,416 747,086 4.46% Other Financing Uses 100-5100-9200 Transfers Out 768,805 428,579 - - - - N/A 15,813,743$ 16,622,815$ 16,844,235$ 16,742,330$ 17,489,416$ 747,086$ 4.46% TOTAL EXPENDITURES & OTHER FINANCING USES 24 2023 Budget Village of Ashwaubenon General Fund Expenditures by Account 2020 2021 2022 2022 2023 2023 vs 2022 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change 100-Dept-5100 Salary 5,007,922 5,080,106 5,083,723 5,452,653 5,707,252 254,599 4.67% 100-Dept-5101 Fitness 58,002 60,542 64,365 64,365 14,340 (50,025) -77.72% 100-Dept-5102 FLSA 88,699 57,189 60,000 65,000 65,000 - 0.00% 100-Dept-5103 Fire/Rescue Meeting Pay 20,029 35,918 40,000 40,000 40,000 - 0.00% 100-Dept-5110 Hourly 1,888,575 2,291,507 2,813,902 2,675,270 2,824,037 148,767 5.56% 100-Dept-5111 Overtime 272,933 364,254 655,031 571,780 523,595 (48,185) -8.43% 100-Dept-5112 Double Time 6,158 25,189 - - - - N/A 100-Dept-5120 Longevity 14,418 5,770 5,110 5,790 4,830 (960) -16.58% 100-Dept-5130 Comp Time 253,238 359,669 - - - - N/A 100-Dept-5140 Poll Workers 27,608 10,434 26,000 26,000 13,000 (13,000) -50.00% 100-Dept-5150 Holiday Pay 364,651 378,426 282,095 279,288 289,402 10,114 3.62% 100-Dept-5170 Sick 62,442 58,855 25,660 - - - N/A 100-Dept-5180 Vacation 217,007 176,800 29,092 - - - N/A Total Wages 8,281,682 8,904,661 9,084,978 9,180,146 9,481,456 301,310 3.28% 100-Dept-5210 Medicare/Fica 563,720 662,117 723,196 700,287 724,334 24,047 3.43% 100-Dept-5220 Health Insurance 1,083,269 1,263,778 1,396,057 1,431,388 1,686,561 255,173 17.83% 100-Dept-5225 Dental Insurance 90,321 88,618 90,343 91,212 94,475 3,263 3.58% 100-Dept-5230 Life Insurance 16,174 18,632 20,869 21,728 22,625 897 4.13% 100-Dept-5250 Retirement 816,471 821,809 847,370 837,012 943,732 106,720 12.75% 100-Dept-5300 Public Safety Trust Fund Contr 47,500 47,000 47,500 47,500 49,000 1,500 3.16% Total Benefits 2,617,453 2,901,954 3,125,336 3,129,127 3,520,727 391,600 12.51% Total Personnel Services 10,899,135 11,806,615 12,210,314 12,309,273 13,002,183 692,910 5.63% 100-Dept-6100 Office Supplies 45,310 29,883 31,449 34,680 37,675 2,995 8.64% 100-Dept-6101 Operational Supplies 337,256 376,439 363,256 400,541 394,441 (6,100) -1.52% 100-Dept-6102 Evidence Supplies 2,018 2,474 2,400 2,400 3,000 600 25.00% 100-Dept-6103 Lifeguard Training Supplies 584 1,597 500 700 950 250 35.71% 100-Dept-6104 Range Supplies 9,111 15,063 16,801 15,300 23,600 8,300 54.25% 100-Dept-6105 Forms 2,089 759 2,400 3,250 3,250 - 0.00% 100-Dept-6106 State Stamps 896 - 962 990 330 (660) -66.67% 100-Dept-6108 Concession Supplies - 19,178 26,603 19,985 24,710 4,725 23.64% 100-Dept-6109 Janitorial Supplies 29,976 28,537 30,033 24,685 28,775 4,090 16.57% 100-Dept-6110 Athletic Field Supplies 16,602 37,097 29,862 29,862 32,854 2,992 10.02% 100-Dept-6112 Code Books - - - 1,700 2,000 300 17.65% 100-Dept-6200 Gas & Oil 136,879 202,548 290,221 197,450 230,475 33,025 16.73% 100-Dept-6201 Landscaping Supplies 10,200 8,418 8,977 8,200 8,200 - 0.00% 100-Dept-6202 Program/Trip Expense 1,037 1,269 2,200 3,200 3,200 - 0.00% 100-Dept-6211 Repairs-Building/Equipment 84,020 116,012 102,800 102,700 115,800 13,100 12.76% 100-Dept-6212 Voting Machine Maintenance - - 500 500 500 - 0.00% 100-Dept-6213 Software Maintenance 215,682 131,112 132,186 132,875 151,009 18,134 13.65% 100-Dept-6214 Fire Alarm/Security Maint 9,673 5,314 1,955 4,220 1,592 (2,628) -62.27% 100-Dept-6215 Equipment Maintenance 12,036 12,455 12,600 12,600 15,200 2,600 20.63% 100-Dept-6301 Record Checks 3,675 5,047 6,000 6,000 6,000 - 0.00% 100-Dept-6302 Newspaper Publishing 12,548 6,938 7,500 9,750 9,750 - 0.00% 100-Dept-6303 Licenses 259 1,121 802 782 902 120 15.35% 100-Dept-6304 Postage 37,038 21,920 24,303 27,900 24,500 (3,400) -12.19% 100-Dept-6305 Copy Machine 23,946 21,615 23,550 23,550 24,180 630 2.68% 100-Dept-6306 Building Furnishings 2,946 3,272 4,350 4,350 4,350 - 0.00% 100-Dept-6307 Credit Card Fees 23,761 27,014 24,000 24,000 24,000 - 0.00% 100-Dept-6401 Uniforms 59,333 61,079 69,580 67,050 88,240 21,190 31.60% 100-Dept-6402 Shoe Allowance 3,079 3,036 3,978 4,000 4,000 - 0.00% 100-Dept-6403 Tool Allowance 800 1,200 1,200 1,200 1,800 600 50.00% 100-Dept-6500 Grant Expenses 8,583 2,289 20,235 6,980 6,828 (152) -2.18% 100-Dept-6502 Public Education 744 495 2,300 2,300 2,530 230 10.00% 100-Dept-6580 Misc Expense - 63,449 - - - - N/A 100-Dept-7100 Training/Conference 41,597 48,553 60,325 71,570 77,280 5,710 7.98% 100-Dept-7120 Dues & Subscriptions 18,924 31,217 31,727 32,552 41,482 8,930 27.43% 100-Dept-7130 Mileage Reimbursement 13,930 15,795 14,696 17,200 15,350 (1,850) -10.76% 100-Dept-7140 Daat & Fitness - 965 1,000 1,000 1,000 - 0.00% 100-Dept-7150 Tuition Reimbursement 500 500 - 500 - (500) -100.00% 100-Dept-8100 Contracted Services 614,575 450,429 662,125 659,912 551,695 (108,217) -16.40% 100-Dept-8101 Computer Consulting 18,360 20,468 18,008 22,000 22,000 - 0.00% 100-Dept-8102 Accounting & Auditing 25,292 28,028 31,000 27,045 31,000 3,955 14.62% 25 2023 Budget Village of Ashwaubenon General Fund Expenditures by Account 2020 2021 2022 2022 2023 2023 vs 2022 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change 100-Dept-8103 Rodent Control 705 1,194 1,352 1,395 1,500 105 7.53% 100-Dept-8104 Mutual Aid 21,253 21,516 22,527 23,000 25,000 2,000 8.70% 100-Dept-8105 Humane Society 3,540 5,000 5,150 5,000 5,150 150 3.00% 100-Dept-8106 Cleaning Contract 30,129 34,012 34,613 36,300 38,800 2,500 6.89% 100-Dept-8107 Weights & Measures 23,925 23,430 24,531 23,430 26,760 3,330 14.21% 100-Dept-8108 Brown Co Mrf Charges 26,907 (256) - - - - N/A 100-Dept-8109 Brown County Landfill 224,324 217,939 234,000 236,000 236,000 - 0.00% 100-Dept-8112 Jail Fees 11,665 17,185 20,000 35,500 20,000 (15,500) -43.66% 100-Dept-8113 Printing 10,146 10,413 11,400 11,400 11,400 - 0.00% 100-Dept-8114 Tree Planting - Village 9,509 7,483 15,503 11,000 9,000 (2,000) -18.18% 100-Dept-8115 Engineering Services 6,875 2,793 - 7,500 3,000 (4,500) -60.00% 100-Dept-8116 Economic Development 18,073 12,355 5,885 6,775 6,775 - 0.00% 100-Dept-8117 Tree Planting - Residents 3,140 2,688 3,000 3,000 3,000 - 0.00% 100-Dept-8118 Bank Fees 41,180 26,351 33,409 28,000 34,000 6,000 21.43% 100-Dept-8119 Investment Fees 18,969 17,658 17,250 17,500 17,000 (500) -2.86% 100-Dept-8201 Vehicle Repairs 230,077 243,679 230,891 184,980 187,000 2,020 1.09% 100-Dept-8202 Equipment Use Charge 522,408 473,693 584,280 584,280 603,109 18,829 3.22% 100-Dept-8203 Radio Maintenance 1,326 1,339 1,350 1,500 1,500 - 0.00% 100-Dept-8205 Equipment Rental 4,842 9,025 8,500 8,075 8,075 - 0.00% 100-Dept-8300 Physical/Psych Exams 20,514 10,609 13,634 12,085 14,085 2,000 16.55% 100-Dept-8330 Property & Liability Insurance 157,935 160,863 162,132 163,051 164,300 1,249 0.77% 100-Dept-8331 Employee Assistance Program 3,672 3,698 3,698 3,698 3,698 - 0.00% 100-Dept-8332 Unemployment 19,262 5,336 5,000 7,500 5,000 (2,500) -33.33% 100-Dept-8334 Workers Comp Insurance 178,546 185,628 200,619 175,000 200,619 25,619 14.64% 100-Dept-8400 Gas & Electric 600,490 633,679 671,555 640,664 705,530 64,866 10.12% 100-Dept-8401 Water/Sewer/Storm Water 38,776 70,187 67,488 70,650 69,700 (950) -1.34% 100-Dept-8402 Telephone/Pagers 26,024 22,386 22,000 22,000 22,000 - 0.00% 100-Dept-8403 Cell Phone 35,220 50,747 43,200 36,510 43,960 7,450 20.41% 100-Dept-8404 Teletype 4,536 4,656 4,900 4,900 4,900 - 0.00% 100-Dept-8405 Television Expenses 1,847 1,868 1,905 1,885 1,924 39 2.07% 100-Dept-9120 Equipment > $5000 6,588 46,622 24,500 24,500 - (24,500) -100.00% 100-Dept-9121 Equipment < $5000 20,142 11,260 47,265 40,500 - (40,500) -100.00% 100-Dept-9200 Operating Transfer Out 768,805 428,579 - - - - N/A 100-Dept-9450 Litigation Settlements - 250,000 50,000 - - - N/A 15,813,743$ 16,622,815$ 16,844,235$ 16,742,330$ 17,489,416$ 747,086$ 4.46% TOTAL EXPENDITURES & OTHER FINANCING USES 26 2023 Budget Fund 100 - General Government Department: Village Board/Administration - 5111 DEPARTMENT DESCRIPTION: SERVICES: * Human Resources: Employee hiring, training, benefits and discipline * Economic Development: Land sales, business recruitment, tax incremental financing, greenfield development and redevelopment * Overall Administration: Day-to-day and long-term management of Village services. STAFFING (FTE Positions): 2022 ACCOMPLISHMENTS * Worked toward the successful conclusion of a new labor agreement with APSOA. * Completed the full review and revision of the Village's employee personnel handbook. * Assisted with Village Board room multi-media improvements to enhance meeting interactivity & presentations. * Completed the full review and revision of employee position descriptions to reflect essential job duties, functions and regulatory requirements. * Reviewed and revised the Village's employee compensation, benefits, and performance evaluation systems. * Developed and implemented a Village functional/organizational structure chart. * Hired Multimedia Communications Specialist and increased methods/frequency of communication and enagement through social media and other digital methods. * Expended content for internal staff newsletter. * Developed, promoted and disseminated a monthly electronic newsletter to the general public. * More effectively utilized social media outlets to provide real-time information to the general public. 2023 OBJECTIVES * Develop & implement an integrated marketing strategy for the Village. * Develop and implement a social media use policy. * Renew the intergovernmental services agreements with the Oneida Nation. * Develop a staffing succession plan for supervisory/management positions. * Establish an intra-departmental team to develop an effective employee recognition program. * Improve website from a technology/utility standpoint for more online information & transactions. * Improve access and content on employee intranet platform. * Assist with the development of an improvement budget document recognized by GFOA. * Develop and implement a formal 5-year Capital Improvement Plan. * Review and evaluate opportunities for additional community wayfinding signs. BUDGET SUMMARY: * Dues & Subscriptions increase to match actual trend. The Village is governed by a Village Board consisting of a Village President elected at large and six Trustees elected by wards. An appointed Village Manager serves at will and carries out the policies, directives and ordinances enacted by the Village Board, providing direction, guidance and supervision to Village Department Heads and staff. The Village of Ashwaubenon utilizes contracted services for various consultants to augment Village staff in addressing Village needs in their respective areas of expertise. Positions 2021 Actual 2022 Budget 2023 Budget 2021 Actual 2022 Budget 2023 Budget Village President 1.00 1.00 1.00 0.85 0.85 0.85 Village Trustee 6.00 6.00 6.00 5.10 5.10 5.10 Village Manager 1.00 1.00 1.00 0.85 0.85 0.85 Executive Assistant 1.00 1.00 1.00 0.85 0.85 0.85 Total 9.00 9.00 9.00 7.65 7.65 7.65 Note: 15% of each position is allocated to the Water, Sewer and Storm Water Utility Funds. FTEHeadcount 27 2023 Budget Fund 100 - General Government Department: Village Board/Administration - 5111 2020 2021 2022 2022 2023 2023 vs 2022 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change Total Wages & Earnings 192,048 219,788 215,171 215,171 226,141 10,970 5.10% Total Benefits 49,899 67,908 70,032 70,032 76,120 6,088 8.69% Total Personnel Services 241,947 287,696 285,203 285,203 302,261 17,058 5.98% 100-5111-6100-0000 Office Supplies 1,914 3,678 3,600 3,600 3,000 (600) -16.67% 100-5111-7100-0000 Training/Conference 1,432 3,965 4,400 4,400 4,400 - 0.00% 100-5111-7120-0000 Dues & Subscriptions 7,809 9,415 8,700 8,000 8,700 700 8.75% 100-5111-7130-0000 Mileage Reimbursement 3,800 4,800 5,000 5,000 5,000 - 0.00% 100-5111-8100-0000 Contracted Services - 24,671 51,000 51,000 51,000 - 0.00% 100-5111-8300-0000 Physical/Psych Exams - 45 - - - - N/A 100-5111-8403-0000 Cell Phone 772 1,109 1,148 1,200 1,200 - 0.00% Total Expenditures 257,673$ 335,379$ 359,051$ 358,403$ 375,561$ 17,158$ 4.79% 28 2023 Budget Fund 100 - General Government Department: Municipal Court - 5121 DEPARTMENT DESCRIPTION: SERVICES: * Treat every person involved with the judicial system with respect and dignity. * Advise defendants of all options available to them without giving legal advice. * Administer justice in a fair and unbiased manner. * Make a positive impression of municipal court proceedings. * Process all citations issued through this court in a timely fashion. STAFFING (FTE Positions): 2022 ACCOMPLISHMENTS * WI Dept. of Revenue-State Debt Collection (SDC)(used to collect old debt) intercepted $20,587.20 of outstanding debt. We collected this debt thus far for the months of 01/01/2022 thru 09/19/2022. * WI Dept. of Revenue-Tax Intercept Program (TRIP) intercepted $8,338.41 of outstanding debt. We collected this debt for the months of 01/01/2022 thru 09/19/2022 * Point and Pay Credit Card Service (which is an automated interface between our website and TiPSSCourts software program) used by our defendants to pay fines and forfeitures. Thus far this year, defendants have used this service to pay fines in the amount of $36,255.40. * Allpaid is another online credit card service used by our defendants to pay fines and forfeitures. Thus far this year, defendants have used this service to pay fines in the amount of $71,336.08 2023 OBJECTIVES * Continue to improve court office procedures through the use of updated technology/resources/software. * Efficiently and responsibly handle all office procedures, court records, court proceedings and funds. * Resolve citizen concerns and questions about municipal court policies/procedures in a professional and timely matter. BUDGET SUMMARY: * Minor changes in software maintenance and training reflect general cost increases. * Reduction in jail fee budget to reflect actual trend. The Ashwaubenon Municipal Court initial appearances are held every Wednesday evening at 6:00 p.m. We typically hold trials/hearings the first Wednesday evening of every month; initial appearances for adults/juveniles the 2nd Wednesday evening of every month; and initial appearances for adults only on the 3rd Wednesday evening of every month along with Non-Compliance Hearings at 7:00 pm. This court adjudicates both traffic and non-traffic citations (ordinance violations) issued by the Ashwaubenon Public Safety Department along with compliance citations issued by Ashwaubenon Public Works. Our primary duty is to administer justice in a fair and unbiased manner. Positions 2021 Actual 2022 Budget 2023 Budget 2021 Actual 2022 Budget 2023 Budget Municipal Court Judge 1.00 1.00 1.00 1.00 1.00 1.00 Clerk of Courts 1.00 1.00 1.00 1.00 1.00 1.00 Deputy Court Clerk 1.00 1.00 1.00 0.60 0.60 0.60 Total 3.00 3.00 3.00 2.60 2.60 2.60 Note: Deputy Court Clerk position is part-time. Headcount FTE 29 2023 Budget Fund 100 - General Government Department: Municipal Court - 5121 2020 2021 2022 2022 2023 2023 vs 2022 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change Total Wages & Earnings 96,322 98,639 107,118 107,118 117,092 9,974 9.31% Total Benefits 15,468 15,868 18,177 18,177 20,210 2,033 11.18% Total Personnel Services 111,790 114,508 125,295 125,295 137,302 12,007 9.58% 100-5121-6100-0000 Office Supplies 1,257 1,230 1,050 1,200 1,200 - 0.00% 100-5121-6100-1004 Office Supplies - Covid 162 - - - - - N/A 100-5121-6105-0000 Forms 792 - 1,000 1,500 1,500 - 0.00% 100-5121-6213-0000 Software Maintenance 7,002 7,302 7,476 7,475 7,654 179 2.39% 100-5121-7100-0000 Training/Conference - 313 500 680 800 120 17.65% 100-5121-7120-0000 Dues & Subscriptions 890 865 940 890 890 - 0.00% 100-5121-7130-0000 Mileage Reimbursement - 165 100 400 400 - 0.00% 100-5121-8100-0000 Contracted Services 512 140 400 800 800 - 0.00% 100-5121-8112-0000 Jail Fees 11,665 17,185 20,000 35,500 20,000 (15,500) -43.66% Total Expenditures 134,070$ 141,708$ 156,761$ 173,740$ 170,546$ (3,194)$ -1.84% 30 2023 Budget Fund 100 - General Government Department: Clerk - 5141 DEPARTMENT DESCRIPTION: SERVICES: * Conduct elections, training, and voter registration maintenance. * Attend all Village Board meetings and record the proceedings. * Maintain municipal code of ordinances, all public records and the official Village seal. * Various licensing and permitting. * Brown County Hotel-Motel-STR Room Tax collections and reporting. STAFFING (FTE Positions): 2022 ACCOMPLISHMENTS * Successfully prepared and performed all election-related activities, including Chief Election Inspector and Election Inspector training for the four elections conducted in 2022. * Assisted in amending the ordinances and applications for Special Events, Mobile Food Establishments, and streamlined the process for the Tent Permits. * Made added security changes to some of the Clerk's Office procedures. * Notified the public of changes made regarding the redistricting. 2023 OBJECTIVES * Continue to provide a high level of courteous, transparent, and efficient service to Ashwaubenon citizens and business community. * Continue to keep staff and election workers up-to-date on any law changes. * Seek appropriate training opportunities for both the Clerk and the Deputy Clerk, thus enhancing their job skills and performance. BUDGET SUMMARY: * Personnel Services costs are reduced due to less elections in 2023. * Operating Supplies reduced to match actual need. * Software Maintenance costs reduced to match actual need. The primary objective in the Office of the Clerk is to provide outstanding customer service to the citizens of the Village of Ashwaubenon and the general public by personally assisting interested parties with all inquiries, requests and guidance in a timely fashion. As the legal custodian of village records and the liaison between the citizenry, village administration and the Village Board of Trustees, the Office of the Clerk also ensures Wisconsin State Statutes and municipal ordinance compliance is achieved. Positions 2021 Actual 2022 Budget 2023 Budget 2021 Actual 2022 Budget 2023 Budget Clerk 1.00 1.00 1.00 0.80 0.80 0.80 Deputy Clerk / Legal Assistant 1.00 1.00 1.00 0.70 0.70 0.70 Poll Workers Part-Time Part-Time Part-Time Part-Time Part-Time Part-Time Total 2.00 2.00 2.00 1.50 1.50 1.50 Notes: 1. 20% of Clerk position is allocated to the Water, Sewer and Storm Water utility funds. 2. Deputy Clerk/Legal Assistant position is allocated between Village Clerk (70%) and Legal Services (30%) department budgets. 3. Poll Worker count is approximately 50 per election day. Headcount FTE 31 2023 Budget Fund 100 - General Government Department: Clerk - 5141 2020 2021 2022 2022 2023 2023 vs 2022 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change Total Wages & Earnings 130,368 97,740 120,948 120,948 120,708 (240) -0.20% Total Benefits 33,020 28,110 29,754 29,754 33,166 3,412 11.47% Total Personnel Services 163,388 125,850 150,702 150,702 153,874 3,172 2.10% 100-5141-6100-0000 Office Supplies 1,032 1,758 1,200 1,200 1,200 - 0.00% 100-5141-6100-1004 Office Supplies - Covid 545 - - - - - N/A 100-5141-6101-0000 Operational Supplies 11,350 2,569 8,500 12,000 7,000 (5,000) -41.67% 100-5141-6101-1004 Operational Supplies - Covid 5,274 - - - - - N/A 100-5141-6212-0000 Voting Machine Maintenance - - 500 500 500 - 0.00% 100-5141-6213-0000 Software Maintenance 3,837 4,010 5,430 7,100 5,430 (1,670) -23.52% 100-5141-6301-0000 Record Checks 3,675 5,047 6,000 6,000 6,000 - 0.00% 100-5141-6302-0000 Newspaper Publishing 12,548 6,853 7,500 9,000 9,000 - 0.00% 100-5141-6304-0000 Postage 3,457 3,145 - - - - N/A 100-5141-7100-0000 Training/Conference 35 95 150 1,190 1,190 - 0.00% 100-5141-7120-0000 Dues & Subscriptions 255 130 500 500 500 - 0.00% 100-5141-7130-0000 Mileage Reimbursement - 17 150 300 150 (150) -50.00% 100-5141-8100-0000 Contracted Services 6,356 5,562 5,562 5,562 5,562 - 0.00% 100-5141-8107-0000 Weights & Measures 23,925 23,430 - - - - N/A 100-5141-8403-0000 Cell Phone 300 300 435 300 480 180 60.00% Total Expenditures 235,978$ 178,766$ 186,629$ 194,354$ 190,886$ (3,468)$ -1.78% 32 2023 Budget Fund 100 - General Government Department: Village Assessor - 5152 DEPARTMENT DESCRIPTION: SERVICES: * All assessment data is subject to open records. * Available to the public is all assessment information readily available upon request. STAFFING (FTE Positions): 2022 ACCOMPLISHMENTS * Established land values and ongoing construction throughout the Village. * Continue to analyze value of Titletown District and components within. * On-site inspections to confirm personal property values. * Defended values at the Board of Review on June 24, 2022. * Filed all reports required by the WI DOR. 2023 OBJECTIVES * A revaluation of all locally assessed parcels within the Village. * Tentative date of 2023 Board of Review, August 25, 2023. * Comply with the mandated WI DOR filings and procedures. * Work with Developers, Village staff & Village Board regarding both ongoing & proposed construction projects. * On-site inspections of various personal property accounts. * Input, review and valuation of all pertinent building permits. * Validate all sales within the Village. BUDGET SUMMARY: * Office Supplies increase due to envelopes needed for proposed 2023 revaluation. * Dues & Subscriptions increase due to CoStar's subscription increase. * Mileage Reimbursement increase due to personal property reviews. * Contracted Services increase due to minor increase in DOR municipal fee for manufacturing. 2020 2021 2022 2022 2023 2023 vs 2022 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change Total Wages & Earnings 50,583 49,698 51,330 51,330 58,779 7,449 14.51% Total Benefits 14,106 7,600 7,698 7,698 9,751 2,053 26.67% Total Personnel Services 64,689 57,299 59,028 59,028 68,530 9,502 16.10% 100-5152-6100-0000 Office Supplies 479 587 500 1,200 2,100 900 75.00% 100-5152-6213-0000 Software Maintenance 3,078 3,036 3,033 4,000 3,300 (700) -17.50% 100-5152-7100-0000 Training/Conference 200 - - 500 500 - 0.00% 100-5152-7120-0000 Dues & Subscriptions 1,566 13,446 12,648 12,648 13,313 665 5.26% 100-5152-7130-0000 Mileage Reimbursement - 15 100 - 100 100 N/A 100-5152-8100-0000 Contracted Services 59,021 134,017 61,097 62,000 62,100 100 0.16% 100-5152-9121-0000 Equipment < $5,000 - - - - - - N/A Total Expenditures 129,034$ 208,399$ 136,406$ 139,376$ 149,943$ 10,567$ 7.58% The Assessor is responsible to maintain uniformity within various classifications of property within the Village. The Assessor is governed by Wisconsin State Statute Chapter 70. The Village Assessor is a contracted position with a full-time Assessment Technician who is employed by the Village. Positions 2021 Actual 2022 Budget 2023 Budget 2021 Actual 2022 Budget 2023 Budget Assessor Technician 1.00 1.00 1.00 1.00 1.00 1.00 Headcount FTE 33 2023 Budget Fund 100 - General Government Department: Finance - 5155 DEPARTMENT DESCRIPTION: SERVICES: * Cash management and investment of Village funds to maximize returns within adopted investment * Preparation of monthly and annual financial statements and coordination of the annual audit. * Preparation of required State of Wisconsin financial reports and forms. * Coordination of the annual Village budget for submission to the Finance & Personnel Committee and Village Board for final adoption. * Responsible for the collection of 1st installment real estate taxes and all personal property taxes. * Oversee management of all delinquent personal property taxes. * Responsible for daily and monthly village cash account reconciliations. * Receipting of all monies paid to the Village. * Disbursement of monies to vendors. * Monitor Village’s purchasing policies. * Payroll processing, reconciliation and proper filing with state and federal agencies. * Service Billing and Collection; including weights & measures, false alarms and other services. STAFFING (FTE Positions): Notes: 1. 25% of Finance Director / Treasurer position is allocated to the Water, Sewer and Storm Water utility funds. 2. 45% of Accountant I and Financial Analyst positions are allocated to the Water, Sewer and Storm Water utility funds. 3. AR / Utility Billing Clerk is allocated to Finance (30%), Building Inspection (10%), and Utility (60%) departments. 4. Cash Collection Clerk position is allocated to the Water, Sewer and Storm Water utility funds. 2022 ACCOMPLISHMENTS * Received Government Finance Officer Association (GFOA) "Certificate of Achievement for Excellence in Financial Reporting" award for 36th consecutive year. * Completed tax collection transition from County; including staff training. * Finalized annual audit. * Trained new Financial Analyst in role. * Modified departmental structure to fill vacant Accountant position. * Onboarded and trained new Accountant in role. * Assisted with administration and financial analysis on various tax incremental district projects. The Finance Department is responsible for the accounting and financial reporting of all Village operations and is entrusted with collecting, depositing and investing all Village funds. This includes the maintenance of all Village financial records, billing and collections, accounts payable, payroll, investment and cash management, and oversight of annual audits. The Finance Department coordinates the annual operating and capital budget process for all Village operations. Long-term department goals include; continued improvement of efficiency of services to other Village departments and the public, and improving timeliness, quality and usefulness of financial information provided to Village officials and citizens. Positions 2021 Actual 2022 Budget 2023 Budget 2021 Actual 2022 Budget 2023 Budget Finance Director / Treasurer 1.00 1.00 1.00 0.75 0.75 0.75 Accountant I 1.00 1.00 1.00 0.55 0.55 0.55 Financial Analyst 1.00 1.00 1.00 0.55 0.55 0.55 Accounts Receivable / Utility Billing Clerk 1.00 1.00 1.00 0.30 0.30 0.30 Cash Collection Clerk 0.00 0.00 1.00 0.00 0.00 0.55 Total 4.00 4.00 5.00 2.15 2.15 2.70 Headcount FTE 34 2023 Budget Fund 100 - General Government Department: Finance - 5155 2023 OBJECTIVES * * Implement new Cash Collection Clerk position and modify existing departmental structure. * Development of an improvement budget document recognized by GFOA. * Develop and implement a formal 5-year Capital Improvement Plan. * Create PAFR (Public Annual Financial Report) to accompany exist Comprehensive Annual Financial Report (CAFR). * Implement new audit controls directed from new auditing services provider. * Implement new Cash Collection Clerk position and modify existing departmental structure. * Implement new budgeting process within the new Civic Systems software. BUDGET SUMMARY: * Requesting a new Cash Collection Clerk position. * Software maintenance costs are up due to standard pricing changes and increases in services. * Auditing costs are increased, following a standard annual increase. * 2020 2021 2022 2022 2023 2023 vs 2022 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change Total Wages & Earnings 166,036 166,968 164,930 173,005 215,595 42,590 24.62% Total Benefits 53,611 61,940 66,023 70,289 89,487 19,198 27.31% Total Personnel Services 219,648 228,908 230,953 243,294 305,082 61,788 25.40% 100-5155-6100-0000 Office Supplies 2,238 4,114 3,000 3,000 3,000 - 0.00% 100-5155-6213-0000 Software Maintenance 117,816 22,060 17,044 12,000 17,500 5,500 45.83% 100-5155-6304-0000 Postage - - 3,303 3,900 3,500 (400) -10.26% 100-5155-7100-0000 Training/Conference 60 295 2,500 2,500 3,100 600 24.00% 100-5155-7120-0000 Dues & Subscriptions 675 675 675 850 700 (150) -17.65% 100-5155-7130-0000 Mileage Reimbursement 49 131 700 700 1,000 300 42.86% 100-5155-8100-0000 Contracted Services 44,955 53,856 56,000 56,000 56,000 - 0.00% 100-5155-8101-0000 Computer Consulting 300 - - - - - N/A 100-5155-8102-0000 Accounting & Auditing 25,292 28,028 31,000 27,045 31,000 3,955 14.62% 100-5155-8107-0000 Weights & Measures - - 24,531 23,430 26,760 3,330 14.21% 100-5155-8403-0000 Cell Phone 650 719 700 600 700 100 16.67% Total Expenditures 411,683$ 338,787$ 370,406$ 373,319$ 448,342$ 75,023$ 20.10% Train and mentor new Accountant position. Goal is to transition this position to Assistant Finance Director over the next few years. Weights & Measures increased due to additional days of service to complete testing. Additional costs are offset by additional revenue. 35 2023 Budget Fund 100 - General Government Department: Information Technology - 5157 DEPARTMENT DESCRIPTION: STAFFING (FTE Positions): 2022 ACCOMPLISHMENTS: * Rolled out Phase 3 (of 3) phone handset replacements and upgrades. * Upgrade and install new Mitel phone controller for Village. * Completed phase 2 (of 3) wireless access point (WAP) upgrades. * Upgrade and install new UPS system in server room. * Domain & email conversion to ashwaubenon.gov. * Annual replacement of older pc/laptop hardware. * Upgrade several server VM's. * Installed and deployed ALPR system for Public Safety. * Installed and deployed POS system for Ashwaubomay Lake Café. * Upgrade existing analog phone lines to fiber service. * Created Village & Public Safety Instagram account & Public Safety recruitment video. 2023 OBJECTIVES: * Upgrade and Install 1 new physical host server. * Upgrade and Install 2 new Active Directory Servers. * Add redundant WiscNet internet connection to Village network. * UPS battery replacement (PS Radio Room UPS). * Upgrade several server VM's. * Roll out phase 3 of (3) of the wireless access point upgrades. * Upgrade & replaced all A/V equipment in Village Board Room. * Annual replacement of older pc/laptop hardware. * Refresh & redesign Village Website. * Overhaul & update all Village applications, permits & forms. BUDGET SUMMARY: * Office Supplies increase due to purchase of new batteries for PS Radio Room UPS. * Software Maintenance increase due to additional Microsoft Office 365 licensees as well as increase in vendor software yearly maintenance. * Contracted Services increase due to one-time cost to install redundant WiscNet (ISP) connection to the Village. The Information Technology Department is responsible for technology used throughout Village Hall and other Village facilities. The IT Department supports and maintains organization-wide telecommunications systems including the wide area network, local area networks, and telephone and voice mail systems. Services include data center management and network security, help desk support and ongoing support and maintenance for office automation equipment including desktop, laptop & tablet PC’s. The IT Department takes the lead responsibility for planning and managing the installation of new organization-wide systems and applications, support for applications including specialized department functions. Department is staffed by a Network Administrator and Multimedia Communications Specialist. Positions 2021 Actual 2022 Budget 2023 Budget 2021 Actual 2022 Budget 2023 Budget Network Administrator 1.00 1.00 1.00 0.80 0.80 0.80 Multimedia Communications Specialist 0.00 1.00 1.00 0.00 0.80 0.80 Total 1.00 2.00 2.00 0.80 1.60 1.60 Note: 20% of both positions are allocated to the Water, Sewer and Storm Water utility funds. Headcount FTE 36 2023 Budget Fund 100 - General Government Department: Information Technology - 5157 2020 2021 2022 2022 2023 2023 vs 2022 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change Total Wages & Earnings 58,608 61,712 101,661 101,661 111,780 10,119 9.95% Total Benefits 23,410 24,010 31,404 48,290 34,775 (13,515) -27.99% Total Personnel Services 82,018 85,722 133,065 149,951 146,555 (3,396) -2.26% 100-5157-6100-0000 Office Supplies 3,424 3,441 3,000 3,000 5,500 2,500 83.33% 100-5157-6100-1004 Office Supplies - Covid 299 - - - - - N/A 100-5157-6213-0000 Software Maintenance 33,763 45,856 45,000 41,100 44,425 3,325 8.09% 100-5157-8100-0000 Contracted Services 22,964 20,025 24,000 24,000 25,520 1,520 6.33% 100-5157-8100-1004 Contracted Services - Covid 7,657 - - - - - N/A 100-5157-8101-0000 Computer Consulting 18,060 20,468 18,008 22,000 22,000 - 0.00% 100-5157-8403-0000 Cell Phone 360 480 840 480 960 480 100.00% 100-5157-9120-0000 Equipment >$5,000 - 45,722 24,500 24,500 - (24,500) -100.00% 100-5157-9121-0000 Equipment < $5,000 3,828 11,260 47,265 40,500 - (40,500) -100.00% 100-5157-9121-1004 Equipment < $5,000 Covid 10,447 - - - - - N/A Total Expenditures 182,819$ 232,974$ 295,678$ 305,531$ 244,960$ (60,571)$ -19.82% 37 2023 Budget Fund 100 - General Government Department: Building Inspection - 5241 DEPARTMENT DESCRIPTION: SERVICES: * Issue building permits and provide instruction. * Property zoning (classification and permitted uses). * Site and property development guidance and approval process (Site Plan Review * Enforcement of national, state and local building codes and ordinances. * Municipal Code enforcement for complaints/violations and property maintenance inspection for residential and commercial properties. STAFFING (FTE Positions): 2022 ACCOMPLISHMENTS: * Hired a new Senior Building Inspector * Revised numerous application forms to provide more information to applicants * Reviewed and enforced the short-term rental licensing requirements * Attended 2022 International Code Council Conference at no cost to Village * Issued 386 permits totaling over $150 million in estimated construction costs through 9/9/2022 * Continued to improve MuniCRM for building inspection record management 2023 OBJECTIVES: * Continue training to obtain all necessary inspection credentials * Begin revisions to the zoning code to create efficiencies in interpretation and * Continue to find efficiencies in building permit plan review and inspection processes * Evaluate local delegation for State building plan review BUDGET SUMMARY: * Office Supplies increase to change out old monitors at three workstations, add a stand-up desk platform, and replace an office chair. * Other budget changes are minor adjustments based on actual trend or cost increases. The primary objective for the Village of Ashwaubenon Building Inspection Department is to protect the safety, health, and welfare of the residents, transients, and general public through the issuance of building permits and inspections while maintaining neighborhood aesthetics and property values. Building Inspection is a division of the Community Development Department and also encompasses the Code Enforcement Division and works closely with other Village departments, Village Board, Plan Board, Site Plan Review Committee, Zoning Board of Appeals and other various committees. Positions 2021 Actual 2022 Budget 2023 Budget 2021 Actual 2022 Budget 2023 Budget Building Inspector 2.00 2.00 2.00 2.00 2.00 2.00 Customer Service Rep (CSR) /Secretary 1.00 1.00 1.00 0.30 0.30 0.30 Accounts Receivable / Utility Billing Clerk 1.00 1.00 1.00 0.10 0.10 0.10 Code Enforcement Official 1.00 1.00 1.00 0.40 0.40 0.40 Total 5.00 5.00 5.00 2.80 2.80 2.80 Notes: 1. Two building inspectors with 40% allocation to the Water, Sewer and Storm Water utility funds. 2. CSR/Secretary allocated to Building Inspection (30%), Engineering (25%), Street Admin (30%), & Utility (15%) departments. 3. Accounts Receivable / Utility Billing Clerk is allocated to Finance (30%), Building Inspection (10%), and Utility (60%) departments. 4. Code Enforcement Official is part-time; two days a week. Headcount FTE 38 2023 Budget Fund 100 - General Government Department: Building Inspection - 5241 2020 2021 2022 2022 2023 2023 vs 2022 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change Total Wages & Earnings 134,376 121,310 128,331 128,331 128,098 (233) -0.18% Total Benefits 31,532 29,697 33,988 33,988 34,914 926 2.72% Total Personnel Services 165,907 151,007 162,319 162,319 163,012 693 0.43% 100-5241-6100-0000 Office Supplies 480 952 1,399 800 1,895 1,095 136.88% 100-5241-6100-1004 Office Supplies - Covid 108 - - - - - N/A 100-5241-6106-0000 State Stamps 896 - 962 990 330 (660) -66.67% 100-5241-6112-0000 Code Books - - - 1,700 2,000 300 17.65% 100-5241-6200-0000 Gas & Oil 1,016 1,270 1,800 1,250 1,500 250 20.00% 100-5241-6213-0000 Software Maintenance 1,500 1,800 1,800 1,800 1,800 - 0.00% 100-5241-6303-0000 Licenses (82) 439 120 120 240 120 100.00% 100-5241-6401-0000 Uniforms - - - - 300 300 N/A 100-5241-6402-0000 Shoe Allowance 275 150 300 300 300 - 0.00% 100-5241-7100-0000 Training/Conference 1,010 985 1,750 2,500 2,140 (360) -14.40% 100-5241-7120-0000 Dues & Subscriptions 665 150 295 295 350 55 18.64% 100-5241-8100-0000 Contracted Services 3,855 - - - - - N/A 100-5241-8201-0000 Vehicle Repairs 1,486 541 1,000 1,000 - (1,000) -100.00% 100-5241-8202-0000 Equipment Use Charge - 2,376 6,161 6,161 6,724 563 9.14% 100-5241-8300-0000 Physical/Psych Exams 45 112 - - - - N/A 100-5241-8403-0000 Cell Phone 1,359 1,398 1,200 1,500 1,200 (300) -20.00% Total Expenditures 178,520$ 161,181$ 179,106$ 180,735$ 181,791$ 1,056$ 0.58% 39 2023 Budget Fund 100 - General Government Department: Legal Services - 5161 DEPARTMENT DESCRIPTION: SERVICES: * Advise the Village Board, Committees and Staff on routine and specific legal matters. * Draft Ordinances, Resolutions and other Board and Committee documents. * Draft various legal documents for development, purchase, use and sale of real estate. * Review and draft contracts as needed for Village Departments, construction and other services. * Prosecute municipal court citations. * Oversite of Village related claims and litigation. * Handle collective bargaining issues with Ashwaubenon Public Safety Officers Association Unit STAFFING (FTE Positions): 2022 ACCOMPLISHMENTS: * Drafted various real estate documents concerning development projects and property closings such as San Luis, 680 Mike McCarthy, 757 Mike McCarthy Way, and Aldon Station. * Participated in oversight and responses to several litigation claims against the Village. * Engaged in various legal tasks relating to development projects with the Village including Merge Urban Development and General Capital-Berkshire, and Premier Real Estate. * Drafted numerous ordinances, resolutions and amendments to the Ashwaubenon Municipal Code. * Rendered legal opinions and other advisements to the Clerk's office for alcohol licensing and election issues. * Handled several public records request for various departments. * Consulted with numerous property developers to draft and revise developments agreements relating to Berkshire, Merge properties and the Cypress/Main location. * Partnered with Community Development to revise the Village sign code. * Prosecuted municipal court citations including pretrials and court trials. * Advised Public Safety Dept and Village staff for all inquiries needing legal services. 2023 OBJECTIVES: * Handle additional federal and state civil litigation to reduce costs for outside counsel. * Continue to revise and update the Ashwaubenon Municipal Code for Village Departments. * Maintain supportive legal role for all Village staff and further engage with Clerk's office for upcoming elections. * Continue to assist Village Manager, Finance Dept, and Community Development for TIF/Non-TIF related development projects. * Assist Community Development in real estate transactions and development agreement to the San Luis property. * Create a formal standards and procedures manual for the Ashwaubenon Police and Fire Commission. The Department of Legal Services provides legal advice and opinions to the Village Board, Village Committees and Village Staff. The department may also contract with outside legal sources if necessary to assist with unplanned litigation, labor and employment issues, and other legal questions in specialty areas as the need may arise. Positions 2021 Actual 2022 Budget 2023 Budget 2021 Actual 2022 Budget 2023 Budget Village Attorney 1.00 1.00 1.00 1.00 1.00 1.00 Deputy Clerk / Legal Assistant 1.00 1.00 1.00 0.30 0.30 0.30 Total 2.00 2.00 2.00 1.30 1.30 1.30 Note: Deputy Clerk/Legal Assistant position is allocated between Village Clerk (70%) and Legal Services (30%) department budgets. Headcount FTE 40 2023 Budget Fund 100 - General Government Department: Legal Services - 5161 2020 2021 2022 2022 2023 2023 vs 2022 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change Total Wages & Earnings 124,064 132,620 125,878 125,878 115,187 (10,691) -8.49% Total Benefits 20,224 23,520 22,770 22,770 27,540 4,770 20.95% Total Personnel Services 144,288 156,140 148,648 148,648 142,727 (5,921) -3.98% 100-5161-6100-0000 Office Supplies 33 17 750 - 1,000 1,000 N/A 100-5161-7100-0000 Training/Conference 125 295 1,300 1,300 1,300 - 0.00% 100-5161-7120-0000 Dues & Subscriptions 1,514 644 1,750 3,000 3,000 - 0.00% 100-5161-7130-0000 Mileage Reimbursement - 181 200 200 200 - 0.00% 100-5161-8100-0000 Contracted Services 23,942 49,737 18,604 12,500 12,500 - 0.00% 100-5161-8403-0000 Cell Phone 530 662 459 600 480 (120) -20.00% Total Expenditures 170,432$ 207,676$ 171,711$ 166,248$ 161,207$ (5,041)$ -3.03% 41 2023 Budget Fund 100 - General Government Department: Village Hall Maintenance - 5171 DEPARTMENT DESCRIPTION: SERVICES: * Heating, cooling and plumbing/mechanical system operation and maintenance. * Lighting system operation and maintenance for Village Hall and Parking Lots. * Utility (electric, natural gas, water, sewer) services for Village Hall. * Parking lot maintenance for Village Hall. * Janitorial services for Village Hall. STAFFING (FTE Positions): 2023 OBJECTIVES * Continue discussion and planning for expansion of the Village Garage and cold storage buildings. * Rehabilitation of the north village hall parking lot. This will be funded with ARPA dollars. BUDGET SUMMARY: * All accounts adjusted for actual trend and/or proper alignment of future invoices. * Cleaning Contract increased for additional cleaning services in the Village Garage. 2020 2021 2022 2022 2023 2023 vs 2022 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change Total Wages & Earnings 33,929 28,607 25,000 25,000 25,000 - 0.00% Total Benefits 2,380 2,012 1,913 1,913 1,913 - 0.00% Total Personnel Services 36,309 30,619 26,913 26,913 26,913 - 0.00% 100-5171-6101-0000 Operational Supplies 4,135 6,162 6,500 10,800 6,500 (4,300) -39.81% 100-5171-6101-1004 Operational Supplies 1,652 - - - - - N/A 100-5171-6109-0000 Janitorial Supplies 90 - - - - - N/A 100-5171-6211-0000 Building & Equipment Repairs 10,133 27,605 27,500 20,400 27,500 7,100 34.80% 100-5171-6214-0000 Fire Alarm/Security Maint 2,968 3,652 316 3,000 372 (2,628) -87.60% 100-5171-8106-0000 Cleaning Contract 29,472 32,858 32,613 33,300 35,800 2,500 7.51% 100-5171-8400-0000 Electric 52,068 61,421 65,400 55,000 68,670 13,670 24.85% 100-5171-8401-0000 Water/Sewer/Storm Water 12,263 12,230 12,000 13,400 12,200 (1,200) -8.96% Total Expenditures 149,091$ 174,546$ 171,242$ 162,813$ 177,955$ 15,142$ 9.30% The Village Hall Maintenance Department provides the background support services for the building and grounds at Village Hall. The common support services include the operation and maintenance of the heating and cooling systems, lighting and plumbing systems, parking lot maintenance, as well as the janitorial services for the building itself. Village Hall Maintenance tasks are staffed by the Public Works Field Operators as needs arise. Each employee codes their timecards accordingly. For budgeting purposes, a portion of the total Public Works Maintenance employee budgeted wages are allocated to this budget based on prior year trends and projected 2022 projects. 42 2023 Budget Fund 100 - General Government Department: General Government - 5100 DEPARTMENT DESCRIPTION: SERVICES: * General office supply costs such as paper, copy machines and telephone services. * Fees for credit card, banking and investment services. * General property & liability and workers' compensation insurance. * Unemployment claims. * Wage reserve to cover unsettled union wages and other unplanned personnel services changes. 2023 OBJECTIVES * Review property & liability insurance policies to ensure proper coverage for all Village assets. * Review of investment options to help reduce banking and investment costs. * Monitor telephone, copy machine and postage usage and providers to ensure the Village is securing the lowest cost service option. BUDGET SUMMARY: * Most accounts are adjusted according to actual trend, pricing changes or service modifications. * 2020 2021 2022 2022 2023 2023 vs 2022 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change 100-5100-6100-0000 Office Supplies 5,867 3,367 4,000 5,000 4,000 (1,000) -20.00% 100-5100-6100-1004 Office Supplies - Covid 16,273 - - - - - N/A 100-5100-6304-0000 Postage 33,582 18,775 21,000 24,000 21,000 (3,000) -12.50% 100-5100-6305-0000 Copy Machine 23,365 20,770 22,500 22,500 22,500 - 0.00% 100-5100-6307-0000 Credit Card Fees 23,761 27,014 24,000 24,000 24,000 - 0.00% 100-5100-6580-0000 Miscellaneous Expenditures - 63,449 - - - - N/A 100-5100-7150-0000 Tuition Reimbursement 500 500 - 500 - (500) -100.00% 100-5100-8100-0000 Contracted Services 100 100 - 100 - (100) -100.00% 100-5100-8118-0000 Bank Fees 41,180 26,351 33,409 28,000 34,000 6,000 21.43% 100-5100-8119-0000 Investment Fees 18,969 17,658 17,250 17,500 17,000 (500) -2.86% 100-5100-8330-0000 Property & Liability Insurance 155,041 157,612 158,751 158,751 160,000 1,249 0.79% 100-5100-8331-0000 Employee Assistance Program 3,672 3,698 3,698 3,698 3,698 - 0.00% 100-5100-8332-0000 Unemployment 19,262 5,336 5,000 7,500 5,000 (2,500) -33.33% 100-5100-8334-0000 Workers Comp Insurance 178,546 185,628 200,619 175,000 200,619 25,619 14.64% 100-5100-8402-0000 Telephone/Pagers 25,083 22,386 22,000 22,000 22,000 - 0.00% 100-5100-8405-0000 Television 631 210 245 225 264 39 17.33% 100-5100-9200-0000 Operating Transfer Out 768,805 428,579 - - - - N/A 100-5100-9450-0000 Litigation Settlements - 250,000 50,000 - - - N/A Total Expenditures 1,314,637$ 1,231,434$ 562,472$ 488,774$ 514,081$ 25,307$ 5.18% The General Government department accounts for general, nonoperational costs covering all employees or multiple departments or services within the Village, such as property insurance, copy machines and postage. Wage Reserve account added to cover all full-time and part-time wage adjustments with the implementation of a new company-wide wage matrix. 43 2023 Budget Fund 100 - General Government Department: Public Safety - Police/Fire/Rescue - 5210 DEPARTMENT DESCRIPTION: SERVICES: * Provides high-quality police, fire and emergency medical services in partnership with the community through dedicated efforts and innovative programs. STAFFING (FTE Positions): 2022 ACCOMPLISHMENTS: * Received grant for two ALPRs (automated license plate readers) * Received grant for new electronic fingerprint machine * Completed evidence room upgrades to venting system * Continued to work towards Core Accreditation * Engaged in DDACTS reporting system to focus staff on direct enforcement areas * Added Paid-on-Premise staffing * Trained department on Implicit Bias * Received $43,000 grant from the state for police equipment * Transitioned to new firearm red dot sighting system (RDS) 2023 OBJECTIVES: * Complete Core Accreditation standards * Train entire village staff on Implicit Bias * Complete citizens academy * Complete purchase of new Fire Engine * Look for grant opportunities to hire more officers * Transition to automated scheduling software * Add replacement canine to the department The Ashwaubenon Department of Public Safety offers police, fire and rescue services along with a variety of prevention and community support functions. The Village of Ashwaubenon has a population of approximately 18,000 people and a daytime working population of 50,000 people. Ashwaubenon Department of Public Safety has pride in serving the community. Each day Public Safety strives to do it’s very best to serve the community; to go the extra mile to meet individual needs. Positions 2021 Actual 2022 Budget 2023 Budget 2021 Actual 2022 Budget 2023 Budget Chief 1.00 1.00 1.00 1.00 1.00 1.00 Deputy Chief 1.00 1.00 1.00 1.00 1.00 1.00 Commander 1.00 1.00 1.00 1.00 1.00 1.00 Captain 4.00 4.00 4.00 4.00 4.00 4.00 Lieutenant 6.00 6.00 6.00 6.00 6.00 6.00 Officer 38.00 38.00 38.00 38.00 38.00 41.00 Community Service Officer 2.00 2.00 2.00 1.50 1.50 1.50 Support Services 4.00 4.00 4.00 3.80 3.80 3.80 Secretary 1.00 1.00 1.00 1.00 1.00 1.00 Fire/Rescue - Paid on Call Part-time Part-time Part-time Part-time Part-time Part-time Crossing Guard Part-time Part-time Part-time Part-time Part-time Part-time Total 58.00 58.00 58.00 57.30 57.30 60.30 Note: Paid on Call and Crossing Guard positions are budgeted costs; actuals vary as services are needed. Headcount FTE 44 2023 Budget Fund 100 - General Government Department: Public Safety - Police/Fire/Rescue - 5210 BUDGET SUMMARY: * Fire/Rescue Meeting Pay: Increase for use of POC staff as Fire Inspectors. * Emergency Call-In Overtime: Decrease $8,000 to match trends and actual needs. * Regular Overtime: Increase $10,000 to match trend for covering staffing shortages. * Meeting Overtime: Decrease $8,000 due to efficiencies in meeting attendance. * Arena Inspections Overtime: Decrease to $0; rolled into Special Occurrences overtime. * Police Inservice Overtime: Decrease $10,000 due to training efficiencies. * Rescue Inservice Overtime: Decrease $11,200 from distributed allocations to comp time. * Political Visits Overtime: Increase $4,000; expecting increased political visits in 2023. * Range Supplies: Increase $8,300 ammo for red dot sights implementation. * Software Maintenance: Increase $10,000 for GERP & Netmotion contracts and licenses. * Uniform Allowance - Initial Issue: Increase $21,500 for three additional officers. * Dues & Subscriptions: Increase $7,200 for new FileOnQ system. * Vehicle Repairs: Increase $4,000 to maintain current fleet and match trend. 2020 2021 2022 2022 2023 2023 vs 2022 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change Wages 4,591,214 4,796,819 4,850,769 5,004,767 5,185,777 181,010 3.62% 100-5210-5101-0000 Fitness 57,802 60,292 64,365 64,365 14,340 (50,025) -77.72% 100-5210-5102-0000 FLSA 88,699 57,189 60,000 65,000 65,000 - 0.00% 100-5210-5103-0000 Fire/Rescue Meeting Pay 20,029 35,918 40,000 40,000 40,000 - 0.00% 100-5210-5120-0000 Longevity 3,440 3,100 2,440 3,120 2,160 (960) -30.77% Overtime 100-5210-5111-3311 Overtime - County Court 3,765 19,416 11,041 8,500 8,500 - 0.00% 100-5210-5111-3312 Overtime - Municipal Court 2,395 3,758 3,854 4,000 4,000 - 0.00% 100-5210-5111-3313 Overtime - Emergency Call-In 32,251 56,497 49,907 48,000 40,000 (8,000) -16.67% 100-5210-5111-3314 Overtime - Regular 158,555 152,420 149,829 100,000 110,000 10,000 10.00% 100-5210-5111-3315 Overtime - Meeting 17,085 14,517 12,911 18,000 10,000 (8,000) -44.44% 100-5210-5111-3316 Overtime - Special 12,701 35,441 62,907 47,000 47,000 - 0.00% 100-5210-5111-3317 Overtime - Packers Game 16,201 90,155 55,900 55,900 55,900 - 0.00% 100-5210-5111-3318 Overtime - Arena Inspection 2,327 1,398 5,000 5,000 - (5,000) -100.00% 100-5210-5111-3319 Overtime - Court Officer 1,541 2,723 1,585 3,500 3,500 - 0.00% 100-5210-5111-3320 Overtime - Grant Program - - 1,168 - - - N/A 100-5210-5111-3323 Overtime - Liaison 1,620 6,617 13,285 12,000 12,000 - 0.00% 100-5210-5111-3330 Overtime - Drug Task Force 4,133 6,509 9,944 6,000 8,000 2,000 33.33% 100-5210-5111-3351 Overtime - Police Inservice 48,340 82,073 71,576 70,000 60,000 (10,000) -14.29% 100-5210-5111-3352 Overtime - Fire Inservice 40,580 39,051 41,826 32,650 32,650 - 0.00% 100-5210-5111-3353 Overtime - Rescue Inservice 51,225 78,158 61,200 61,200 50,000 (11,200) -18.30% 100-5210-5111-3361 Overtime - CSO 106 11 126 - - - N/A 100-5210-5111-3370 Overtime - Honor Guard 3,094 2,467 6,000 6,000 6,000 - 0.00% 100-5210-5111-3371 Overtime - Public Education 947 2,430 3,000 3,000 3,600 600 20.00% 100-5210-5111-3372 Overtime - Political Visits 5,151 - 1,000 1,000 5,000 4,000 400.00% 100-5210-5111-5309 Overtime - EMT-Basic Training 9,455 950 3,062 - - - N/A 100-5210-5111-5500 Overtime - BOTS Grant-Alcohol 5,620 4,246 1,603 24,000 20,000 (4,000) -16.67% 100-5210-5111-5501 Overtime - BOTS Grant-Speed 7,313 7,587 7,500 - - - N/A 100-5210-5111-5507 Overtime - Grant-Seat Belt 12,457 14,303 13,500 - - - N/A Total Wages & Earnings 5,198,045 5,574,045 5,605,298 5,683,002 5,783,427 100,425 1.77% Total Benefits 1,695,561 1,856,774 1,983,834 1,959,898 2,275,852 315,954 16.12% Total Personnel Services 6,893,606 7,430,820 7,589,133 7,642,900 8,059,279 416,379 5.45% 100-5210-6100-0000 Office Supplies 8,044 5,075 6,500 7,000 7,000 - 0.00% 100-5210-6100-1004 Office Supplies - Covid 20 - - - - - N/A Operational Supplies: 100-5210-6101-0000 Operational Supplies 3,637 4,545 4,000 5,000 5,000 - 0.00% 100-5210-6101-1004 Operational Supplies - Covid 7,320 - - - - - N/A 100-5210-6101-3301 Operational Supplies - Police 4,419 5,339 5,000 6,800 6,800 - 0.00% 100-5210-6101-3302 Operational Supplies - Fire 6,656 4,546 8,200 8,200 9,200 1,000 12.20% 100-5210-6101-3303 Operational Supplies - Rescue 13,632 21,319 22,500 30,000 30,000 - 0.00% 100-5210-6101-3304 Operational Supplies - Communication 8 - - - - - N/A 100-5210-6101-3305 Operational Supplies - Investigations 1,093 570 600 2,000 2,000 - 0.00% 100-5210-6101-3307 Operation Supplies - Blood Draws 517 1,231 1,395 1,000 1,500 500 50.00% 100-5210-6101-3309 Operational Supplies - Electronics 707 391 1,500 1,500 1,500 - 0.00% 100-5210-6101-3360 Operational Supplies - Crossing Guards 854 725 800 800 800 - 0.00% 45 2023 Budget Fund 100 - General Government Department: Public Safety - Police/Fire/Rescue - 5210 2020 2021 2022 2022 2023 2023 vs 2022 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change 100-5210-6102-0000 Evidence Supplies 2,018 2,474 2,400 2,400 3,000 600 25.00% 100-5210-6104-0000 Range Supplies 9,111 15,063 16,801 15,300 23,600 8,300 54.25% 100-5210-6105-0000 Forms 1,297 759 1,400 1,750 1,750 - 0.00% 100-5210-6109-0000 Janitorial Supplies 6,483 5,447 6,000 7,000 7,000 - 0.00% 100-5210-6200-0000 Gas & Oil 53,490 77,995 106,855 77,500 85,000 7,500 9.68% 100-5210-6211-0000 Building & Equipment Repairs 6,951 5,971 6,500 13,000 13,000 - 0.00% 100-5210-6213-0000 Software Maintenance 30,753 27,851 33,000 33,000 43,000 10,000 30.30% 100-5210-6213-1004 Software Maintenance - Covid 203 - - - - - N/A 100-5210-6215-0000 Equipment Maintenance 12,036 12,455 12,600 12,600 15,200 2,600 20.63% 100-5210-6306-0000 Building Furnishings 2,946 3,272 4,350 4,350 4,350 - 0.00% Uniforms: 100-5210-6401-0000 Uniforms 48,010 50,385 51,000 51,000 50,390 (610) -1.20% 100-5210-6401-1004 Uniforms - Covid 901 - - - - - N/A 100-5210-6401-3370 Uniforms - Honor Guard 2,074 1,780 1,800 1,800 1,800 - 0.00% 100-5210-6401-3376 Uniforms - Initial Issue 6,620 6,423 12,404 10,000 31,500 21,500 215.00% 100-5210-6500-5308 Grant Expenses - EMS Grant 2,400 1,477 15,716 2,400 4,396 1,996 83.17% 100-5210-6500-5309 Grant Expenses - EMT-Basic Training 6,183 812 4,519 4,580 2,432 (2,148) -46.90% 100-5210-6502-0000 Public Education 744 495 2,300 2,300 2,530 230 10.00% 100-5210-7100-0000 Training/Conference 35,488 23,463 32,000 32,000 34,000 2,000 6.25% 100-5210-7100-3303 Training/Conference - Paramedic - 13,216 10,000 16,000 18,000 2,000 12.50% 100-5210-7120-0000 Dues & Subscriptions 3,252 3,774 3,300 3,300 10,500 7,200 218.18% 100-5210-7130-0000 Mileage Reimbursement 3,300 3,472 1,500 3,600 1,500 (2,100) -58.33% 100-5210-7140-0000 Fitness Test & Equipment Maint - 965 1,000 1,000 1,000 - 0.00% 100-5210-8100-0000 Contracted Services 27,195 - 1,734 - - - N/A 100-5210-8104-0000 Mutual Aid 21,253 21,516 22,527 23,000 25,000 2,000 8.70% 100-5210-8201-0000 Vehicle Repairs 79,460 76,537 106,501 66,000 70,000 4,000 6.06% 100-5210-8202-0000 Equipment Use Charge 218,088 190,652 248,276 248,276 250,592 2,316 0.93% 100-5210-8203-0000 Radio Maintenance 1,326 1,339 1,350 1,500 1,500 - 0.00% 100-5210-8300-3373 Physical/Psych Exams - NFPA Physicals 7,157 1,690 5,236 4,400 4,400 - 0.00% 100-5210-8300-3374 Physical/Psych Exams - New Hire 10,578 2,305 5,052 4,000 6,000 2,000 50.00% 100-5210-8400-0000 Electric 6,226 8,114 8,616 9,000 9,000 - 0.00% 100-5210-8401-0000 Water/Sewer/Storm Water 1,240 2,273 2,063 2,400 2,300 (100) -4.17% 100-5210-8402-0000 Telephone/Pagers 940 - - - - - N/A 100-5210-8403-0000 Cell Phone 20,958 36,873 29,818 22,800 30,000 7,200 31.58% 100-5210-8404-0000 Teletype 4,536 4,656 4,900 4,900 4,900 - 0.00% 100-5210-9120-0000 Equipment >$5,000 - 900 - - - - N/A 100-5210-9121-0000 Equipment < $5,000 5,867 - - - - - N/A Total Expenditures 7,623,791$ 8,123,525$ 8,446,072$ 8,431,282$ 8,926,010$ 494,728$ 5.87% 46 2023 Budget Fund 100 - General Government Department: Fire Inspection - 5230 DEPARTMENT DESCRIPTION: SERVICES: * State mandated fire inspections and reinspection of commercial properties and multi-tenant buildings. * Site plan review of new buildings. * Oversee Knox Box Program for the Village. STAFFING (FTE Positions): 2022 ACCOMPLISHMENTS: * Approximately 800 general fire inspections as of September 2022. * 939 violations recorded as part of general fire inspections as of September 2022. * Reviewed 658 reports for testing and maintenance of fire and life safety systems installed in buildings. * Attended the Wisconsin Arson Investigators Conference “General” course. * Attended the Wisconsin Fire Inspectors Association Conference. * Total of 49 site plan reviews as of September 2022. * Inspect all short-term rental facilities to fulfill permit requirements per village ordinance. * Took on the alarm permitting process after making it more efficient and purposeful. * Overhauled the tent permitting application and process. * Reviewed, inspected and issued 80 fire-pit permits as of September 2022. * Reviewed, inspected and issued 20 fireworks permits (Resch concerts/all outdoor events) as of September 2022. 2023 OBJECTIVES: * Begin fire inspections involving buildings with transfer switches based off records conducted in 2022. * Push for more fire inspector training and meetings for all inspectors. * Integrate paid-on-call inspectors and have them conduct more inspections. * Attend annual fire investigator and fire inspector conferences. * Take course on Crowd Management to obtain certificate and apply to Village events. * Continue to improve overall permitting processes. * Explore grant opportunities to help with department initiatives and equipment. * Explore "hydrant helper" initiative to ensure fire hydrants are clear of snow in winter months. * Continue to advertise our free residential Knox Box program. The Fire Inspection Department conducts inspections of commercial buildings within the Village of Ashwaubenon. Commercial buildings in the Village consist of every building with the exception of 1 or 2 family dwellings. The State of Wisconsin mandated the number of inspections that must be completed in a calendar year. Positions 2021 Actual 2022 Budget 2023 Budget 2021 Actual 2022 Budget 2023 Budget Fire Inspector 1.00 1.00 1.00 1.00 1.00 1.00 Part-Time Inspector (2) 2.00 2.00 2.00 1.00 1.00 1.00 Total 3.00 3.00 3.00 2.00 2.00 2.00 Note: Two part-time inspectors at 1,040 hours annually each. Headcount FTE 47 2023 Budget Fund 100 - General Government Department: Fire Inspection - 5230 2020 2021 2022 2022 2023 2023 vs 2022 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change Total Wages & Earnings 86,682 91,174 89,236 89,236 100,273 11,037 12.37% Total Benefits 28,926 33,077 35,374 35,374 39,128 3,754 10.61% Total Personnel Services 115,608 124,251 124,610 124,610 139,401 14,791 11.87% 100-5230-6100-0000 Office Supplies 97 422 500 600 600 - 0.00% 100-5230-6100-1004 Office Supplies - Covid 31 - - - - - N/A 100-5230-6200-0000 Gas & Oil 261 735 1,400 400 725 325 81.25% 100-5230-6213-0000 Software Maintenance 750 750 1,700 1,700 1,850 150 8.82% 100-5230-6214-0000 Fire Alarm/Security Maint 4,790 - - - - - N/A 100-5230-6401-0000 Uniforms 791 1,110 1,150 1,500 1,500 - 0.00% 100-5230-7100-0000 Training/Conference 841 1,468 1,500 2,000 2,000 - 0.00% 100-5230-7120-0000 Dues & Subscriptions 145 145 500 500 500 - 0.00% 100-5230-8201-0000 Vehicle Repairs 125 200 500 1,500 1,500 - 0.00% 100-5230-8300-0000 Physical/Psych Exams - 429 - - - - N/A 100-5230-8403-0000 Cell Phone 1,172 174 - 250 - (250) -100.00% Total Expenditures 124,611$ 129,684$ 131,860$ 133,060$ 148,076$ 15,016$ 11.29% 48 2023 Budget Fund 100 - General Government Department: Engineering - 5405 DEPARTMENT DESCRIPTION: SERVICES: * Design and Bidding Coordination for all Village construction projects. * Construction Engineering and Administration for all Village construction projects. * GIS Database and Data Maps for all Village Planning and Development Projects. * Engineering Review of all Pre-Development and Site Plan Review submittals. * Right-of-Way Permit Administration. * Interdepartmental engineering services. STAFFING (FTE Positions): 2022 ACCOMPLISHMENTS: * Completed construction administration of the first phase of the roadway improvements in the Highland Ridge Estates Development. * Completed construction administration of the West Main Avenue Trail. * Completed construction administration of the 2022 Mill/Pave Program. * Continued WDNR coordination of the Klipstine Park Remediation Project Closure. * Continued website and social media blasts of construction updates. * Completed construction administration of the Plymrock Pond and Glory Pond storm water projects. 2023 OBJECTIVES: * Design, bidding and construction administration of the Morris Avenue Utility and Roadway Reconstruction Project (Oneida Street to Holmgren Way). * Design, bidding and construction administration of the Element Way Utility and Roadway Reconstruction Project (Oneida Street to Element Way). * Final construction administration of the Aldon Station Development Project - trail completion. * Complete Biennial PASER Rating of all Village streets in order to develop a 5-year Paving Program with which to base the Village's paving efforts to the lowest rated streets. * Liaison engineering assistance for all Village departments. BUDGET SUMMARY: * Software Maintenance increase due to additional GIS software. * Adjusted contracted services and engineering services down to actual trend. The Engineering Department is responsible for administering all municipal construction projects, maintaining a current geographic information system (GIS), administering all right-of-way permits and providing engineering services to all other departments as necessary. Positions 2021 Actual 2022 Budget 2023 Budget 2021 Actual 2022 Budget 2023 Budget Village Engineer 1.00 1.00 1.00 0.25 0.25 0.25 GIS Coordinator 1.00 1.00 1.00 0.70 0.70 0.70 Customer Service Rep/Secretary 1.00 1.00 1.00 0.25 0.25 0.25 Part-time 1.00 1.00 1.00 0.30 0.30 0.30 Total 4.00 4.00 4.00 1.50 1.50 1.50 Notes: 1. Village Engineer position is allocated Engineering (25%) and to the Water, Sewer and Storm Water utility funds (75%). 2. GIS Coordinator position is allocated to Engineering (70%) and to the Water, Sewer and Storm Water utility funds (30%). 3. CSR/Secretary allocated to Building Inspection (30%), Engineering (25%), Street Admin (30%), & Utility (15%) departments. 4. Part-time position is allocated among multiple departments; 30% to Engineering. Headcount FTE 49 2023 Budget Fund 100 - General Government Department: Engineering - 5405 2020 2021 2022 2022 2023 2023 vs 2022 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change Total Wages & Earnings 81,879 83,654 85,453 85,453 88,096 2,643 3.09% Total Benefits 27,081 31,238 33,797 33,797 36,452 2,655 7.86% Total Personnel Services 108,959 114,892 119,250 119,250 124,548 5,298 4.44% 100-5405-6100-0000 Office Supplies 411 181 1,500 2,400 2,400 - 0.00% 100-5405-6200-0000 Gas & Oil 614 669 916 750 750 - 0.00% 100-5405-6211-0000 Building & Equipment Repairs - - - 500 500 - 0.00% 100-5405-6213-0000 Software Maintenance 7,754 7,838 7,878 9,500 14,500 5,000 52.63% 100-5405-7100-0000 Training/Conference 150 474 - 700 1,700 1,000 142.86% 100-5405-7120-0000 Dues & Subscriptions 489 350 350 500 500 - 0.00% 100-5405-7130-0000 Mileage Reimbursement - - - - - - N/A 100-5405-8100-0000 Contracted Services 8,129 6,440 6,600 12,000 7,000 (5,000) -41.67% 100-5405-8115-0000 Engineering Services 6,875 2,793 - 7,500 3,000 (4,500) -60.00% 100-5405-8201-0000 Vehicle Repairs - 703 500 500 1,000 500 100.00% 100-5405-8403-0000 Cell Phone 180 180 180 180 180 - 0.00% Total Expenditures 133,560$ 134,520$ 137,174$ 153,780$ 156,078$ 2,298$ 1.49% 50 2023 Budget Fund 100 - General Government Department: Street Administration - 5421 DEPARTMENT DESCRIPTION: SERVICES: * Weekly refuse collection and Bi-weekly recycling collection. * Monthly Large Rubbish Collection (First Full Week of Each Month). * Snow Clearing and Removal for all Village Roadways and School Parking Facilities. * Curbside brush pick-up (Continual Basis) and Curbside leaf pick-up (Spring and Fall) * Roadway maintenance: Curb, Sidewalk, Roadway, Signal and Signage. * Construction assistance to all other Village Departments and Village Hall maintenance. STAFFING (FTE Positions): 2022 ACCOMPLISHMENTS: * Completed all scheduled roadway asphalt resurfacing, concrete street repair, sidewalk repair and roadway maintenance projects scheduled for 2022. * Continued inter-department project assistance with Forestry (winter tree removal), Park and Recreation (park concrete projects) and Utilities (main break concrete and asphalt repair/restoration) as well as Village-wide vehicle maintenance within the mechanic shop. * Continued into third year of communication campaign through the Village website and social media to alert residents during severe weather events (snow plowing schedules) or to inform residents of large-scale construction projects. 2023 OBJECTIVES: * Continue partnership with other community Public Works departments through BCPWA and other meetings to explore new ideas, joint purchases and operations reviews to update our own operation procedures. * Review interdepartmental project scheduling to improve communications and timely completion of Village projects. BUDGET SUMMARY: * Software Maintenance costs reduced, moved to proper department (engineering). * Training/Conference account increased for enhanced training for new director and staff. The Village of Ashwaubenon Public Works Department is responsible for all operational and maintenance activities to provide safe and efficient roadways for all modes of travel, to provide garbage, recycling and large rubbish pick-up, to provide snow clearing and removal and to provide timely repairs to all Village roadway infrastructure. The Public Works Department also assists with construction of numerous Parks and Recreation projects, assists in the maintenance of the Village Hall and other Village Facilities and also assists the Public Safety Department on all major events with traffic control operations. The Public Works Department provides assistance in all facets of the overall operation of the Village. Positions 2021 Actual 2022 Budget 2023 Budget 2021 Actual 2022 Budget 2023 Budget Director of Public Works 1.00 1.00 1.00 0.40 0.40 0.40 Street Operations Supervisor 1.00 1.00 1.00 0.75 0.75 0.75 Customer Service Rep/Secretary 1.00 1.00 1.00 0.30 0.30 0.30 Total 3.00 3.00 3.00 1.45 1.45 1.45 Notes: 1. 60% of Public Works Director is allocated to the Water, Sewer and Storm Water utility funds. 2. 25% of Street Operations Supervisor is allocated to Water, Sewer and Storm Water utility funds. 3. CSR/Secretary allocated to Building Inspection (30%), Engineering (25%), Street Admin (30%), & Utility (15%) departments. Headcount FTE 51 2023 Budget Fund 100 - General Government Department: Street Administration - 5421 2020 2021 2022 2022 2023 2023 vs 2022 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change Total Wages & Earnings 125,140 129,505 112,313 128,687 130,136 1,449 1.13% Total Benefits 35,937 38,907 33,751 40,764 43,115 2,351 5.77% Total Personnel Services 161,077 168,412 146,064 169,451 173,251 3,800 2.24% 100-5421-6100-0000 Office Supplies 238 316 250 780 780 - 0.00% 100-5421-6213-0000 Software Maintenance 1,249 2,448 1,020 6,750 3,000 (3,750) -55.56% 100-5421-6402-0000 Shoe Allowance - - - - - - N/A 100-5421-7100-0000 Training/Conference - 2,500 1,800 2,500 4,000 1,500 60.00% 100-5421-8100-0000 Contracted Services 1,448 - - 1,500 - (1,500) -100.00% 100-5421-8201-0000 Vehicle Repairs 221 113 - - - - N/A 100-5421-8403-0000 Cell Phone 3,303 3,365 3,500 2,600 3,840 1,240 47.69% Total Expenditures 167,536$ 177,154$ 152,634$ 183,581$ 184,871$ 1,290$ 0.70% 52 2023 Budget Fund 100 - General Government Department: Garage - 5410 DEPARTMENT DESCRIPTION: SERVICES: * Full mechanic service to all village vehicles. * Small engine repair. * Full welding and fabrication services. * Parts inventory maintenance. * Assist with various Public Works projects or tasks as needed. STAFFING (FTE Positions): BUDGET SUMMARY: * Account variations reflect actual trend. * Training/Conference account increased to allow for more departmental training. 2020 2021 2022 2022 2023 2023 vs 2022 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change Total Wages & Earnings 265,733 306,327 278,007 278,007 289,154 11,147 4.01% Total Benefits 76,827 98,856 91,947 91,947 79,032 (12,915) -14.05% Total Personnel Services 342,560 405,184 369,954 369,954 368,186 (1,768) -0.48% 100-5410-6100-0000 Office Supplies 26 1,185 500 2,000 1,000 (1,000) -50.00% 100-5410-6100-1004 Office Supplies - Covid 35 - - - - - N/A 100-5410-6101-0000 Operational Supplies 26,501 18,231 15,000 21,000 21,000 - 0.00% 100-5410-6101-1004 Operational Supplies - Covid 542 - - - - - N/A 100-5410-6109-0000 Janitorial Supplies 13,414 11,444 13,322 9,600 11,000 1,400 14.58% 100-5410-6109-1004 Janitorial Supplies - Covid 2,550 - - - - - N/A 100-5410-6200-0000 Gas & Oil 38,246 58,063 77,000 60,000 70,000 10,000 16.67% 100-5410-6211-0000 Building & Equipment Repairs 12,712 26,960 19,800 19,800 19,800 - 0.00% 100-5410-6401-0000 Uniforms 937 (67) 1,000 1,000 1,000 - 0.00% 100-5410-6402-0000 Shoe Allowance 2,321 2,294 3,000 3,000 3,000 - 0.00% 100-5410-6403-0000 Tool Allowance 800 1,200 1,200 1,200 1,800 600 50.00% 100-5410-7100-0000 Training/Conference 1,300 - - - 1,000 1,000 N/A 100-5410-8201-0000 Vehicle Repairs 437 83 - - - - N/A 100-5410-8300-0000 Physical/Psych Exams - 135 - - - - N/A 100-5410-8400-0000 Electric 27,330 33,701 31,484 32,000 33,058 1,058 3.31% 100-5410-8401-0000 Water/Sewer/Storm Water 6,238 6,396 7,000 7,000 7,000 - 0.00% 100-5410-9120-0000 Equipment >$5,000 6,588 - - - - - N/A Total Expenditures 482,536$ 564,809$ 539,260$ 526,554$ 537,844$ 11,290$ 2.14% The Public Works Department Garage is responsible for all of the maintenance and repairs of the entire Village of Ashwaubenon government fleet of vehicles and equipment. The Garage also maintains an inventory of parts and products used every day in the Public Works, Utilities, Public Safety and Parks and Recreation Departments in terms of vehicle and field operation needs. 53 2023 Budget Fund 100 - General Government Department: Street Maintenance - 5431 DEPARTMENT DESCRIPTION: STAFFING (FTE Positions): BUDGET SUMMARY: * Equipment Use Charge increase due to new dump trucks added to fleet. 2020 2021 2022 2022 2023 2023 vs 2022 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change Total Wages & Earnings 195,421 173,492 258,347 258,347 269,094 10,747 4.16% Total Benefits 185,804 217,379 247,862 247,862 269,537 21,675 8.74% Total Personnel Services 381,226 390,871 506,209 506,209 538,631 32,422 6.40% 100-5431-6101-0000 Operational Supplies 37,515 41,848 45,000 45,000 45,000 - 0.00% 100-5431-6101-1004 Operational Supplies - Covid 137 - - - - - N/A 100-5431-8201-0000 Vehicle Repairs 103,330 101,825 57,000 57,000 57,000 - 0.00% 100-5431-8202-0000 Equipment Use Charge 150,180 156,276 173,338 173,338 182,091 8,753 5.05% 100-5431-8300-0000 Physical/Psych Exams 914 1,275 - - - - N/A Total Expenditures 673,301$ 692,096$ 781,547$ 781,547$ 822,722$ 41,175$ 5.27% The Street Maintenance Division of the Public Works Department is responsible for all operational and maintenance activities related to the Village’s roadway system. Positions 2021 Actual 2022 Budget 2023 Budget 2021 Actual 2022 Budget 2023 Budget Foreman 2.00 2.00 2.00 2.00 2.00 2.00 Public Works Field Operator I 2.00 2.00 1.00 0.40 1.40 0.40 Public Works Field Operator II 6.00 7.00 8.00 5.40 6.40 7.40 Seasonal Employees Part-Time Part-Time Part-Time Part-Time Part-Time Part-Time Total 10.00 11.00 11.00 7.80 9.80 9.80 Notes: 1. Two Field Operator positions are allocated between Public Works (40%) and Storm Water (60%). 2. Seasonal help is budgeted for 10 part-time employees working mostly in spring/summer/fall as needed. Headcount FTE 54 2023 Budget Fund 100 - General Government Department: Curb & Gutter - 5433 DEPARTMENT DESCRIPTION: STAFFING (FTE Positions): 2020 2021 2022 2022 2023 2023 vs 2022 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change Total Wages & Earnings 5,921 9,319 10,000 10,000 10,000 - 0.00% Total Benefits 386 667 765 765 765 - 0.00% Total Personnel Services 6,307 9,986 10,765 10,765 10,765 - 0.00% 100-5433-6101-0000 Operational Supplies 11,819 16,640 14,079 12,000 15,000 3,000 25.00% Total Expenditures 18,126$ 26,625$ 24,844$ 22,765$ 25,765$ 3,000$ 13.18% The Curb and Gutter Division of the Public Works Department is responsible for all maintenance and repair of Village roadway curb and gutter. This can range from replacement of aging curb to repair of damage from the plowing season to responding to resident concerns. Curb and Gutter needs are staffed by the Public Works Field Operators as needs arise. Each employee codes their timecards accordingly. For budgeting purposes, a portion of the total Public Works Maintenance employee budgeted wages are allocated to this budget based on prior year trends and projected projects. 55 2023 Budget Fund 100 - General Government Department: Snow & Ice Control - 5435 DEPARTMENT DESCRIPTION: STAFFING (FTE Positions): 2020 2021 2022 2022 2023 2023 vs 2022 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change Total Wages & Earnings 21,602 53,010 50,000 50,000 50,000 - 0.00% Total Benefits 1,479 3,711 3,825 3,825 3,825 - 0.00% Total Personnel Services 23,081 56,721 53,825 53,825 53,825 - 0.00% 100-5435-6101-0000 Operational Supplies 118,975 143,566 120,000 120,000 120,000 - 0.00% 100-5435-8201-0000 Vehicle Repairs 1,999 4,121 5,484 - 5,000 5,000 N/A Total Expenditures 144,056$ 204,408$ 179,309$ 173,825$ 178,825$ 5,000$ 2.88% The Snow and Ice Control Division of the Public Works Department is responsible for all slow clearing and salting operations of all Village roadways and Ashwaubenon School parking facilities. Snow & Ice Control needs are staffed by the Public Works Field Operators as needs arise. Each employee codes their timecards accordingly. For budgeting purposes, a portion of the total Public Works Maintenance employee budgeted wages are allocated to this budget based on prior year trends and projected projects. 56 2023 Budget Fund 100 - General Government Department: Traffic Control - 5441 DEPARTMENT DESCRIPTION: STAFFING (FTE Positions): BUDGET SUMMARY * Electric account reduced to match actual trend. 2020 2021 2022 2022 2023 2023 vs 2022 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change Total Wages & Earnings 30,723 46,163 41,000 41,000 43,000 2,000 4.88% Total Benefits 2,040 3,266 3,137 3,137 3,137 - 0.00% Total Personnel Services 32,763 49,429 44,137 44,137 46,137 2,000 4.53% 100-5441-6101-0000 Operational Supplies 22,256 29,982 28,147 28,000 28,000 - 0.00% 100-5441-8400-0000 Electric 28,794 24,892 25,679 32,000 26,963 (5,037) -15.74% Total Expenditures 83,812$ 104,303$ 97,963$ 104,137$ 101,100$ (3,037)$ -2.92% The Traffic Control Division of the Public Works Department is responsible for coordinating the operation and maintenance of Village street signage and traffic signals. The Village completes all of its own street signage maintenance but works jointly with the Brown County Highway Department in maintaining all of its traffic signals. Traffic Control needs are staffed by the Public Works Field Operators as needs arise. Each employee codes their timecards accordingly. For budgeting purposes, a portion of the total Public Works Maintenance employee budgeted wages are allocated to this budget based on prior year trends and projected projects. 57 2023 Budget Fund 100 - General Government Department: Street Lighting - 5442 DEPARTMENT DESCRIPTION: STAFFING (FTE Positions): No staffing needs are required for the Street Lighting budget. BUDGET SUMMARY: * Increase due to actual trend and expected WPS rate increases. 2020 2021 2022 2022 2023 2023 vs 2022 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change 100-5442-8400-0000 Electric 432,260 444,003 473,276 450,000 496,940 46,940 10.43% Total Expenditures 432,260$ 444,003$ 473,276$ 450,000$ 496,940$ 46,940$ 10.43% The Street Lighting Division of the Public Works Department funds the entire street lighting network within the Village. Wisconsin Public Service maintains the street lighting system for the Village while the Village pays a monthly rental charge based upon the style and wattage of street light. 58 2023 Budget Fund 100 - General Government Department: Sidewalk Maintenance - 5444 DEPARTMENT DESCRIPTION: STAFFING (FTE Positions): 2020 2021 2022 2022 2023 2023 vs 2022 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change Total Wages & Earnings 4,025 1,877 3,000 3,000 3,000 - 0.00% Total Benefits 272 132 230 230 230 - 0.00% Total Personnel Services 4,297 2,009 3,230 3,230 3,230 - 0.00% 100-5444-6101-0000 Operational Supplies 1,195 1,009 1,173 5,000 1,500 (3,500) -70.00% Total Expenditures 5,492$ 3,018$ 4,403$ 8,230$ 4,730$ (3,500)$ -42.53% The Sidewalk Maintenance Division of the Public Works Department is responsible for the maintenance of all Village sidewalk along Village right-of-way. All Village sidewalks are inspected yearly with a maintenance program completed in the fall of each year. Sidewalk Maintenance needs are staffed by the Public Works Field Operators as needs arise. Each employee codes their timecards accordingly. For budgeting purposes, a portion of the total Public Works Maintenance employee budgeted wages are allocated to this budget based on prior year trends and projected projects. 59 2023 Budget Fund 100 - General Government Department: School District Maintenance - 5447 DEPARTMENT DESCRIPTION: STAFFING (FTE Positions): 2020 2021 2022 2022 2023 2023 vs 2022 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change Total Wages & Earnings 732 143 500 500 500 - 0.00% Total Benefits 50 10 38 38 38 - 0.00% Total Personnel Services 782 153 538 538 538 - 0.00% Total Expenditures 782$ 153$ 538$ 538$ 538$ -$ 0.00% The School District Maintenance Division of the Public Works Department assists the Ashwaubenon School District on an as- needed basis. Typical requests from the Ashwaubenon School District range from line striping assistance to storm sewer repairs to roadway/parking lot repair assistance. School District Maintenance needs are staffed by the Public Works Field Operators as needs arise. Each employee codes their timecards accordingly. For budgeting purposes, a portion of the total Public Works Maintenance employee budgeted wages are allocated to this budget based on prior year trends and projected projects. 60 2023 Budget Fund 100 - General Government Department: Labor for Others - 5449 DEPARTMENT DESCRIPTION: STAFFING (FTE Positions): 2020 2021 2022 2022 2023 2023 vs 2022 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change Total Wages & Earnings - - - 500 500 - 0.00% Total Benefits - - - 38 38 - 0.00% Total Personnel Services - - - 538 538 - 0.00% Total Expenditures -$ -$ -$ 538$ 538$ -$ 0.00% The Labor for Others Division of the Public Works Department is used on an as-needed basis. Some examples from this division include special events that require one-time traffic control assistance, projects that are out of the daily scope of activities and may be done on an investigatory basis and other one-time occurrences. Labor for Others needs are staffed by the Public Works Field Operators as needs arise. Each employee codes their timecards accordingly. For budgeting purposes, a portion of the total Public Works Maintenance employee budgeted wages are allocated to this budget based on prior year trends and projected projects. 61 2023 Budget Fund 100 - General Government Department: Transit System - 5455 DEPARTMENT DESCRIPTION: STAFFING (FTE Positions): No staffing needs are required for the Transit System budget. BUDGET SUMMARY: * * 2020 2021 2022 2022 2023 2023 vs 2022 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change 100-5455-8100-0000 Contracted Services 219,869 34,199 300,057 229,284 165,704 (63,580) -27.73% Total Expenditures 219,869$ 34,199$ 300,057$ 229,284$ 165,704$ (63,580)$ -27.73% The Transit System Division of the Public Works Department funds the entire public transportation program offered by Green Bay Metro within the Village of Ashwaubenon. The Village pays for these services via a yearly service agreement. Transit rates from City of Green Bay based on state and federal contributions and percent of local ridership. Rate allocation to the Village of Ashwaubenon was reduced based on Green Bay Transit's internal reallocation process. Prior years' actuals and budgets include Green Bay Transit's annual audit refund. Starting in 2023 budget, the anticipated audit refund will be budgeted under miscellaneous general fund revenues. 62 2023 Budget Fund 100 - General Government Department: Garbage & Refuse Collection - 5710 DEPARTMENT DESCRIPTION: SERVICES: * Weekly Refuse Collection. * Monthly Large Rubbish Collection (first full week of each month). STAFFING (FTE Positions): BUDGET SUMMARY: * * Equipment Use Charge increase due to new garbage truck added to fleet. 2020 2021 2022 2022 2023 2023 vs 2022 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change Total Wages & Earnings 198,030 193,643 180,944 180,944 182,795 1,851 1.02% Total Benefits 68,209 70,092 84,018 84,018 89,078 5,060 6.02% Total Personnel Services 266,239 263,735 264,962 264,962 271,873 6,911 2.61% 100-5710-6101-0000 Operational Supplies 3,592 387 1,000 1,500 1,500 - 0.00% 100-5710-6200-0000 Gas & Oil 19,142 27,669 49,000 24,750 33,000 8,250 33.33% 100-5710-8100-0000 Contracted Services - 302 258 - - - N/A 100-5710-8201-0000 Vehicle Repairs 13,706 27,444 27,900 27,900 25,000 (2,900) -10.39% 100-5710-8202-0000 Equipment Use Charge 76,968 65,352 69,063 69,063 72,360 3,297 4.77% 100-5710-8300-0000 Physical/Psych Exams - 362 - - - - N/A Total Expenditures 379,647$ 385,251$ 412,183$ 388,175$ 403,733$ 15,558$ 4.01% The Ashwaubenon Public Works Department Garbage and Refuse Collection Program picks up curbside garbage in Village-provided containers on a weekly basis. Automated trucks pick-up and deliver it to the Brown County Solid Waste Transfer Station located on West Mason Street in Oneida, WI. Large rubbish is also collected during the first full week of each month via this division of the Public Works Department. Gas & Oil increase due to higher gas prices. Positions 2021 Actual 2022 Budget 2023 Budget 2021 Actual 2022 Budget 2023 Budget Public Works Field Operator I 2.00 2.00 2.00 1.75 1.75 1.75 Public Works Field Operator II 1.00 1.00 1.00 1.00 1.00 1.00 Total 3.00 3.00 3.00 2.75 2.75 2.75 Note: One Field Operator position is allocated 75% to Garbage & Refuse Collection and 25% Recycling departments. Headcount FTE 63 2023 Budget Fund 100 - General Government Department: Recycling - 5720 DEPARTMENT DESCRIPTION: SERVICES: * Fully single-stream recycling pick-up. STAFFING (FTE Positions): BUDGET SUMMARY: * Account adjustments made to match actual trend. 2020 2021 2022 2022 2023 2023 vs 2022 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change Total Wages & Earnings 63,675 87,333 89,192 89,192 89,353 161 0.18% Total Benefits 20,242 20,399 38,442 38,442 41,201 2,759 7.18% Total Personnel Services 83,917 107,732 127,634 127,634 130,554 2,920 2.29% 100-5720-6101-0000 Operational Supplies 644 3,665 1,000 2,000 2,000 - 0.00% 100-5720-6200-0000 Gas & Oil 7,791 9,786 10,500 10,500 11,000 500 4.76% 100-5720-8201-0000 Vehicle Repairs 6,288 5,487 6,000 16,080 12,000 (4,080) -25.37% 100-5720-8202-0000 Equipment Use Charge 30,732 15,969 34,987 34,987 34,987 - 0.00% 100-5720-8300-0000 Physical/Psych Exams 85 75 - - - - N/A Total Expenditures 129,457$ 142,713$ 180,121$ 191,201$ 190,541$ (660)$ -0.35% The Ashwaubenon Public Works Department Recycling program picks up recyclables biweekly throughout the Village. Automated trucks pick-up the recycling and deliver it to the Brown County Recycling Transfer Station located on South Broadway just south of STH 172. Positions 2021 Actual 2022 Budget 2023 Budget 2021 Actual 2022 Budget 2023 Budget Public Works Field Operator I 1.00 1.00 1.00 0.25 0.25 0.25 Public Works Field Operator II 1.00 1.00 1.00 1.00 1.00 1.00 Total 2.00 2.00 2.00 1.25 1.25 1.25 Note: One Field Operator position is allocated 75% to Garbage & Refuse Collection and 25% Recycling departments. Headcount FTE 64 2023 Budget Fund 100 - General Government Department: Landfill - 5730 DEPARTMENT DESCRIPTION: STAFFING (FTE Positions): BUDGET SUMMARY: * * 2020 2021 2022 2022 2023 2023 vs 2022 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change 100-5730-8108-0000 Brown Co MRF Charges 26,907 (256) - - - - N/A 100-5730-8109-0000 Brown County Landfill 224,324 217,939 234,000 236,000 236,000 - 0.00% Total Expenditures 251,232$ 217,684$ 234,000$ 236,000$ 236,000$ -$ 0.00% The Landfill Division of the Public Works Department funds the Village’s solid waste and recycling fees charged by the Brown County Port and Resource Recovery Department and by the Brown County Transfer Station. All costs associated with the landfilling, resource recovery and recycling of Village waste and recyclables are handled through this account. Landfill needs are staffed by the Public Works Field Operators as needs arise. Each employee codes their timecards accordingly. For budgeting purposes, a portion of the total Public Works Maintenance employee budgeted wages are allocated to this budget based on prior year trends and projected projects. 2023 Greenleaf landfill is open and operational. 9.26 % tipping fee increase from Brown County will be offset by utilizing Greenleaf transfer station. 65 2023 Budget Fund 100 - General Government Department: Weed Control - 5740 DEPARTMENT DESCRIPTION: STAFFING (FTE Positions): 2020 2021 2022 2022 2023 2023 vs 2022 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change Total Wages & Earnings 9,987 12,103 10,000 10,000 10,000 - 0.00% Total Benefits 684 877 765 765 765 - 0.00% Total Personnel Services 10,671 12,980 10,765 10,765 10,765 - 0.00% 100-5740-8100-0000 Contracted Services 2,438 1,109 1,500 2,500 2,500 - 0.00% Total Expenditures 13,109$ 14,089$ 12,265$ 13,265$ 13,265$ -$ 0.00% The Weed Control Division of the Public Works Department is responsible for the maintenance of the grass median islands, bridge abutment weed control and other Village right-of-way week control as needed. Weed Control needs are staffed by the Public Works Field Operators as needs arise. Each employee codes their timecards accordingly. For budgeting purposes, a portion of the total Public Works Maintenance employee budgeted wages are allocated to this budget based on prior year trends. 66 2023 Budget Fund 100 - General Government Department: Wood Chipping - 5760 DEPARTMENT DESCRIPTION: STAFFING (FTE Positions): 2020 2021 2022 2022 2023 2023 vs 2022 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change Total Wages & Earnings 75,052 88,355 80,000 80,000 75,000 (5,000) -6.25% Total Benefits 5,020 6,273 6,120 6,120 5,738 (382) -6.24% Total Personnel Services 80,072 94,627 86,120 86,120 80,738 (5,382) -6.25% 100-5760-6101-0000 Operational Supplies 299 2,546 750 3,000 2,500 (500) -16.67% 100-5760-8201-0000 Vehicle Repairs 744 598 500 500 1,000 500 100.00% Total Expenditures 81,115$ 97,771$ 87,370$ 89,620$ 84,238$ (5,382)$ -6.01% The Wood Chipping Division of the Public Works Department is responsible for the year-round curbside collection, chipping and disposal of all tree and brush branches within the Village of Ashwaubenon. This program also includes all tree and debris clean-up after storm events as well as Christmas tree pick-up in January. Wood Chipping needs are staffed by the Public Works Field Operators as needs arise. Each employee codes their timecards accordingly. For budgeting purposes, a portion of the total Public Works Maintenance employee budgeted wages are allocated to this budget based on prior year trends and projected projects. 67 2023 Budget Fund 100 - General Government Department: Parks and Recreation Administration - 5521 DEPARTMENT DESCRIPTION: SERVICES: * Administration of all program divisions. * Policy and program set-up and administration. * Customer service for community questions and concerns. * Planning, partnership and evaluation of all Parks, Recreation and Forestry Department offerings. * Dissemination of community information for all PRF programming, including general Village * Administration of community donation/volunteer programs with local organizations and individuals. STAFFING (FTE Positions): 2022 ACCOMPLISHMENTS: * Coordination of community groups, organizations and business in celebration of the Village's Sesquicentennial. * Continued to grow program opportunities for youth, adult and senior populations. * Handled staffing concerns within the summer park program, offering 7 parks to attend. * Completion of the W. Main Avenue Trail 2022 extension. * Continued work with Graef on the Ashwaubomay River Trail bridge project. * Secured a $150,000 grant from the David & Rita Nelson Fund through the Fox Valley Community Foundation for the Ashwaubomay bridge viewing and plaza area. * Secured a $350,000 grant through the WI Department of Natural Resources for the Ashwaubomay bridge project. 2023 OBJECTIVES: * Offer expanded and varied programming (the keep the event fresh) at "Neighborhood Night" events to keep attendance growing at these events. * Work, train, and educate a newer Park Maintenance crew. Due to a retirement, there is a new park foreman and a new Park Maintenance II worker. * Continue working with Graef and future contractors on the Ashwaubomay River Trail bridge project. * Re-bid the Ashwaubomay Park maintenance building project to find efficiencies to construct closer to budgeted dollars. BUDGET SUMMARY: * Increased wage of part-time summer park coordinator (also works out of community center as additional office staff). * Increase of $200 for computer maintenance contract. Administration functions for all Village parks and related recreation and forestry needs. Positions 2021 Actual 2022 Budget 2023 Budget 2021 Actual 2022 Budget 2023 Budget Director of Parks, Recreation and Forestry 1.00 1.00 1.00 1.00 1.00 1.00 Program Supervisor 1.00 1.00 1.00 1.00 1.00 1.00 Aquatic Supervisor 1.00 1.00 1.00 1.00 1.00 1.00 Secretary 1.00 1.00 1.00 1.00 1.00 1.00 Total 4.00 4.00 4.00 4.00 4.00 4.00 Headcount FTE 68 2023 Budget Fund 100 - General Government Department: Parks and Recreation Administration - 5521 2020 2021 2022 2022 2023 2023 vs 2022 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change Total Wages & Earnings 279,632 282,443 291,568 291,568 322,499 30,931 10.61% Total Benefits 104,116 113,025 121,325 121,325 133,743 12,418 10.24% Total Personnel Services 383,747 395,468 412,893 412,893 456,242 43,349 10.50% 100-5521-6100-0000 Office Supplies 1,916 3,553 3,500 2,700 2,800 100 3.70% 100-5521-6100-1004 Office Supplies - Covid 331 - - - - - N/A 100-5521-6213-0000 Software Maintenance 6,078 6,260 6,505 6,300 6,400 100 1.59% 100-5521-6302-0000 Newspaper Publishing - 85 - 750 750 - 0.00% 100-5521-6305-0000 Copy Machine 581 845 1,050 1,050 1,680 630 60.00% 100-5521-6401-0000 Uniforms - 1,450 2,226 1,750 1,750 - 0.00% 100-5521-7100-0000 Training/Conference 191 377 3,000 3,525 1,500 (2,025) -57.45% 100-5521-7120-0000 Dues & Subscriptions 1,274 733 1,295 1,295 1,365 70 5.41% 100-5521-7130-0000 Mileage Reimbursement 6,697 6,900 6,946 6,900 6,900 - 0.00% 100-5521-8113-0000 Printing 10,146 10,413 11,400 11,400 11,400 - 0.00% 100-5521-8403-0000 Cell Phone 5,636 5,486 4,920 6,000 4,920 (1,080) -18.00% Total Expenditures 416,598$ 431,570$ 453,735$ 454,563$ 495,707$ 41,144$ 9.05% 69 2023 Budget Fund 100 - General Government Department: Community Pool - 5523 DEPARTMENT DESCRIPTION: SERVICES: * Provide lifeguarding services for both Community and Ashwaubenon School District programming. * Provide aquatic programming (swim lessons, open swim, lap swim, exercise classes) to the community and the Ashwaubenon School District. * Work in conjunction with the Ashwaubenon School District and the Ashwaubenon Swim Club to host conference swim and diving competitions for said organizations. * Provide a venue for the public to use or rent for birthday parties and special events. * Provide a top notch venue and operation of WIAA Conference Championship and Sectional competitions as we are assigned. STAFFING : Community Pool staffing consists of the following part-time positions: * Pool Director * Pool Supervisor * Instructor * Lifeguard Note: All positions are part-time and may include multiple persons depending on participation levels. 2022 ACCOMPLISHMENTS: * Secured, trained and maintained a full lifeguard and instructors schedule through entire year in spite of a national staffing and lifeguard shortage. * Recruited for and taught 4 lifeguard classes, securing adequate staff to safely run the facility. * Continued Partnership with Woodside Senior Communities to offer access to the warm water pool for their residents. * Continue to increase program numbers post-Covid, providing a clean and safe environment for the community and school district. 2023 OBJECTIVES: * Continue to provide the public and school district a safe and supervised place to swim. * Continue to secure and train staff in CPR, First Aid, AED, and lifeguarding to operate a safe aquatic environment for all guests. * Continue to provide quality aquatic programs based on the needs of our community. * Promote new special events including the Pumpkin Palooza and Holiday Swim. Work with area business on potential sponsorship. BUDGET SUMMARY: * Pay increase adjustment made for the summer of 2022 to retain current staff and recruit new staff, new pay adjustments are reflected in the 2023 budget. * Adjustments made to program financials and contracted services based on current registration averages. All swim lesson /class wages covered by increased fees and subsequent revenue. * Increase of $250 to cover lifeguard certification fees. * Aquatic staff wage adjustments will be required for 2023 Pool program positions. * Increased revenue proposed of over $10,000 for Village programming (increased registration and fees). ASD lifeguarding services receive no revenue except for 50% payment of aquatic coordinator salary. Community pool utilized by the Village of Ashwaubenon and Ashwaubenon School District for a variety of aquatic programming and school related events. 70 2023 Budget Fund 100 - General Government Department: Community Pool - 5523 2020 2021 2022 2022 2023 2023 vs 2022 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change Total Wages & Earnings 43,057 63,174 68,483 76,694 92,467 15,773 20.57% Total Benefits 3,294 4,829 5,239 5,867 7,074 1,207 20.57% Total Personnel Services 46,351 68,003 73,722 82,561 99,541 16,980 20.57% 100-5523-6101-1004 Operational Supplies - Covid 859 - - - - - N/A 100-5523-6101-4980 Operational Supplies - Pool 1,995 3,485 3,500 4,400 4,400 - 0.00% 100-5523-6103-4980 Lifeguard Training Supplies - Pool 584 1,103 500 500 750 250 50.00% 100-5523-6211-4980 Building & Equipment Repairs - Pool - - - - - - N/A 100-5523-8100-4487 Contracted Services - Master Swim 3,192 3,108 4,200 3,000 3,500 500 16.67% 100-5523-8100-4488 Contracted Services - Aqua Zumba 1,372 2,145 3,000 3,000 3,500 500 16.67% 100-5523-8300-4980 Physical/Psych Exams - Pool 465 891 815 815 815 - 0.00% Total Expenditures 54,819$ 78,735$ 85,737$ 94,276$ 112,506$ 18,230$ 19.34% EXPENDITURES BY PROGRAM/FUNCTION 100-5523-____-4980 Pool 3,044 5,478 4,815 5,715 5,965 250 4.37% 100-5523-____-4981 Lifeguard 20,720 22,836 24,085 31,870 38,383 6,513 20.44% 100-5523-____-4982 Pool Director - - - 3,450 3,450 - 0.00% 100-5523-____-4983 Pool Supervisor 12,384 12,792 11,266 7,885 9,524 1,639 20.79% 100-5523-____-4984 Swim Instructor 10,629 29,830 35,998 38,287 46,802 8,515 22.24% 100-5523-____-4985 Water Exercise Instructor 441 - - 1,069 1,382 313 29.28% 100-5523-____-4987 Lifeguard - School District 786 1,959 1,889 - - - N/A 100-5523-____-4988 Supervisor - School District 1,392 484 484 - - - N/A 100-5523-____-4989 Swim Instructor - School District - 101 - - - - N/A 100-5523-____-4487 Master Swim 3,192 3,108 4,200 3,000 3,500 500 16.67% 100-5523-____-4488 Aqua Zumba 1,372 2,145 3,000 3,000 3,500 500 16.67% 100-5523-____-1004 Covid 859 - - - - - N/A Total Expenditures 54,819$ 78,735$ 85,737$ 94,276$ 112,506$ 18,230$ 19.34% REVENUES BY PROGRAM/FUNCTION 100-5523-4525-4487 Program Revenues Master Swim 4,550 5,535 4,000 2,820 4,095 1,275 45.21% 100-5523-4525-4489 Program Revenues Deep Water - - - 3,105 4,905 1,800 57.97% 100-5523-4525-4490 Program Revenues Gental Movement - - - 585 1,900 1,315 224.79% 100-5523-4525-4980 Program Revenues 1,435 38,242 3,703 - - - N/A 100-5523-4530-4980 Swimming Lessons Pool 5,813 1,091 36,485 36,485 38,236 1,751 4.80% 100-5523-4531-4980 Open Swim Pool 5,030 5,603 7,145 4,053 6,000 1,947 48.04% 100-5523-4532-4490 Water Exercise Gental Movement - - - 4,770 4,825 55 1.15% 100-5523-4532-4493 Water Exercise Warm Water - Therapeutic Core - - - 2,205 3,075 870 39.46% 100-5523-4532-4980 Water Exercise Pool 5,221 10,845 11,828 - - - N/A 100-5523-4533-4980 Lifeguard Training Pool 1,393 482 615 1,140 164 (976) -85.61% 100-5523-4534-4980 Pool Rental 6,101 3,487 6,231 3,697 6,000 2,303 62.29% 100-5523-4535-4980 Pool Locker Revenue Pool 6,102 - - - - - N/A Total Revenues 35,645$ 65,284$ 70,006$ 58,860$ 69,200$ 10,340$ 17.57% Revenues over (under) Expenditures (19,174)$ (13,450)$ (15,731)$ (35,416)$ (43,306)$ 71 2023 Budget Fund 100 - General Government Department: Ashwaubomay Lake - 5524 DEPARTMENT DESCRIPTION: SERVICES: * Lake admissions and concessions operations. * Lifeguard services at the Lake to all visitors/patrons. * General facility supervision and maintenance. * Lake rentals to general public and area organizations STAFFING (FTE Positions): Ashwaubomay Lake staffing consists of the following part-time positions: * Lake Supervisor * Café Supervisor * Lifeguard * Concessionaire Note: All positions are part-time and may include multiple persons depending on participation levels. 2022 ACCOMPLISHMENTS: * Installed and Trained Staff on new Point of Sale (POS) system in the Café. * Secured, trained and maintained a full lifeguard and café staff through entire summer in spite of both local and national lifeguard shortage. * Partnered in 3 successful food truck rally events offering reduced price swimming, theme games, and prizes to guests. * Ran 15 training sessions (pre-summer and then weekly during season) to practice emergency procedures, rescues, scenarios and customer service challenges with staff. 2023 OBJECTIVES: * Continue to provide the public a safe and supervised waterfront swim area. * Continue to secure and train quality staff in CPR, First Aid, AED and Lifeguarding to operate a safe aquatic environment for all guests. * Increase marketing and internet coverage to keep people notified of upcoming events and happenings. * Continue to make any modifications necessary to keep the facility safe, open and available to the public. * Evaluate ADA accessibility throughout facility. This includes exterior entryway and shower areas. BUDGET SUMMARY: * Pay increase adjustment made for the summer of 2022 to retain current staff and recruit new staff, new pay adjustments are reflected in the 2023 budget. * Concessions Supplies increase due cost-of-goods and product increases. Increased revenues will cover additional cost. Ashwaubomay Lake is an outdoor, man-made lake facility providing a swimming and beach experience open to all public during the summer months. This department covers all costs related to the operation and maintenance of Ashwaubomay Lake. 72 2023 Budget Fund 100 - General Government Department: Ashwaubomay Lake - 5524 2020 2021 2022 2022 2023 2023 vs 2022 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change Total Wages & Earnings 160 83,471 114,711 81,934 96,119 14,185 17.31% Total Benefits 12 6,385 8,775 6,268 7,353 1,085 17.31% Total Personnel Services 172 89,856 123,486 88,202 103,472 15,270 17.31% 100-5524-6101-4990 Operational Supplies 2,233 6,860 6,856 7,230 7,230 - 0.00% 100-5524-6103-4990 Lifeguard Training Supplies - 494 - 200 200 - 0.00% 100-5524-6108-4990 Concession Supplies - 18,215 25,487 19,635 23,710 4,075 20.75% 100-5524-6109-4990 Janitorial Supplies - 453 311 775 775 - 0.00% 100-5524-6214-4990 Fire Alarm/Security Maintenance 161 161 161 170 170 - 0.00% 100-5524-6303-4990 Licenses 341 682 682 662 662 - 0.00% 100-5524-8100-4990 Contracted Services - - 90 - - - N/A 100-5524-8300-4990 Physical/Psych Exams - 800 1,061 930 930 - 0.00% 100-5524-8400-4990 Gas & Electric 1,380 2,720 3,100 3,200 3,241 41 1.28% 100-5524-8401-4990 Water/Sewer/Storm Water 2,477 30,781 27,000 22,650 28,000 5,350 23.62% Total Expenditures 6,764$ 151,022$ 188,234$ 143,654$ 168,390$ 24,736$ 17.22% EXPENDITURES BY PROGRAM/FUNCTION Lake 4991 - Lifeguard Wages 172 58,783 89,032 60,099 73,936 13,837 23.02% 4995 - Lake Supervisor Wages - 11,032 14,398 5,547 6,981 1,434 25.85% 4990 - Lifeguard Training Supplies - 494 - 200 200 - 0.00% 4990 - Lake Supplies 2,233 6,860 6,856 7,230 7,230 - 0.00% 4990 - Janitorial Supplies - 453 311 775 775 - 0.00% 4990 - Fire Extinguisher Testing 161 161 161 170 170 - 0.00% 4990 - Licenses 341 682 682 662 662 - 0.00% 4990 - Contracted Services - - 90 - - - N/A 4990 - Physical Exams - 800 1,061 930 930 - 0.00% 4990 - Electric 1,380 2,720 3,100 3,200 3,241 41 1.28% 4990 - Water 2,477 30,781 27,000 22,650 28,000 5,350 23.62% Total Lake 6,764 112,766 142,691 101,463 122,125 20,662 20.36% Concessions 4992 - Café Supervisor Wages - 6,699 7,038 5,851 5,850 (1) -0.02% 4993 - Concessionaire Wages - 13,342 13,018 16,705 16,705 - 0.00% 4990 - Concessions Supplies - 18,215 25,487 19,635 23,710 4,075 20.75% Total Concessions - 38,256 45,543 42,191 46,265 4,074 9.66% Total Expenditures 6,764$ 151,022$ 188,234$ 143,654$ 168,390$ 24,736$ 17.22% REVENUES BY PROGRAM/FUNCTION 100-5524-4525-4990 Lake Programs 4,135 3,933 4,552 4,000 4,000 - 0.00% 100-5524-4526-4990 Concessions 28,384 28,476 36,940 39,000 39,000 - 0.00% 100-5524-4527-4990 Soda Sales 681 743 140 - - - N/A 100-5524-4540-4990 Lake Admissions 93,259 86,538 100,151 99,075 111,075 12,000 12.11% Total Revenues 126,459$ 119,690$ 141,783$ 142,075$ 154,075$ 12,000$ 8.45% Revenues over (under) Expenditures 119,696$ (31,332)$ (46,451)$ (1,579)$ (14,315)$ 73 2023 Budget Fund 100 - General Government Department: Adult Recreation - 5525 DEPARTMENT DESCRIPTION: SERVICES: * Educational Senior classes, Meals on Wheels, Bus Trips, Instructional Classes * Athletic leagues, Fitness Classes STAFFING (FTE Positions): Adult Recreation staffing consists multiple employees in the following part-time positions: * Program Supervisor * Softball Umpire Note: All positions are part-time and may include multiple persons depending on participation levels. 2022 ACCOMPLISHMENTS: * Hosted a successful season of eight Summer Concerts at Klipstine Park. Solicited sponsors to fully cover band costs of all eight concerts. * Offered 5 food truck rallies in the fourth year of the event-series at Ashwaubomay Park including our largest attended rally during the Sesquicentennial week. Expenses were covered by donations and * Continued to expand senior recreation programming to the community. Partnered with local business and professionals to sponsor, instruct, and staff programming. * Partnered with Ashwaubenon School District and numerous community organizations to host a variety of events to celebrate Ashwaubenon Sesquicentennial. * Partnership and collaboration with Mosaic Arts Inc. to offer "Artstreet" @ Ashwaubomay Park, which attracted 20,000+ people. * Successful new programming included Wii Bowling league, expanded card making class sizes, growth in Senior Stretch attendance, Walking Club, and Donuts & Documentaries. 2023 OBJECTIVES: * Increase partnerships with area businesses during summer concert series. * Increase use of the Community Center kitchen by offering culinary classes. * Continue expansion of senior programming due to elimination of ADRC and Brown County * Continue to evolve our food truck rallies to keep the events fresh and exciting. * Continue evaluation of sports permits and facility usage. Current status is trending from Village sponsored leagues to private rentals. * Continued collaboration with Mosaic Arts Inc. for future Artstreet events at Ashwaubomay as needed. BUDGET SUMMARY: * Golf contracted services increased by $200 based on 2022 actuals. * Adult Softball Supplies decreased by $3,000 based on previous 2 years actuals. * Reduced softball program wages to reflect reduced or eliminated modified and coed softball leagues. Corresponding revenues were reduced as well. * Summer Concerts contracted services increased by $400 to reflect increased band costs. Expenses covered at 100% by donations. * Food Truck Rally contracted services increased by $4,500 to reflect new band expenses for Food Trucks. Expenses offset by beverage sales and donations. * Food Truck Rally program supplies increased by $2,000 to reflect more inventory purchased for larger crowds. Expenses offset by beverage sales and donations. * Food Truck Rally revenues increased $5,000 to reflect actuals based on larger crowd sizes. Adult Recreation offers a wide variety of classes, athletic leagues and services to the Community. We partner with local organizations to offer instructional classes such as golf, tennis and pickleball. We offer a wide variety of fitness classes for all ages and abilities. Our senior programming provides a number of educational classes and community services including Meals on Wheels. 74 2023 Budget Fund 100 - General Government Department: Adult Recreation - 5525 2020 2021 2022 2022 2023 2023 vs 2022 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change Total Wages & Earnings 7,146 3,578 7,500 9,513 6,567 (2,946) -30.97% Total Benefits 547 274 574 728 502 (226) -31.04% Total Personnel Services 7,693 3,851 8,074 10,241 7,069 (3,172) -30.97% 100-5525-6101-4431 Operational Supplies - Pickleball 185 300 514 1,250 1,250 - 0.00% 100-5525-6101-4501 Operational Supplies - Senior Citizens 3,463 6,356 4,000 4,000 4,000 - 0.00% 100-5525-6101-4652 Operational Supplies - Adult Softball 2,388 2,346 2,500 4,000 1,000 (3,000) -75.00% 100-5525-6101-4656 Operational Supplies - Fitness 167 169 203 500 500 - 0.00% 100-5525-6101-4660 Operational Supplies - Adult New Program 371 511 2,394 1,000 1,000 - 0.00% 100-5525-6101-4661 Operational Supplies - Bean Bag League - 200 200 200 200 - 0.00% 100-5525-6101-4662 Operational Supplies - Card Making - 230 1,077 1,000 1,000 - 0.00% 100-5525-6101-4700 Operational Supplies - Summer Concerts - 335 - - - - N/A 100-5525-6101-4703 Operational Supplies - Rummage Sale - 279 - - - - N/A 100-5525-6101-4704 Operational Supplies - Food Truck Rally 1,613 6,380 7,239 8,000 10,000 2,000 25.00% 100-5525-6202-4501 Program/Trip Expense - Senior Citizens 1,037 1,269 2,200 3,200 3,200 - 0.00% 100-5525-8100-4501 Contracted Services - Senior Citizens - 150 - - - - N/A 100-5525-8100-4650 Contracted Services - Adult Golf - 819 700 500 700 200 40.00% 100-5525-8100-4656 Contracted Services - Fitness 6,210 6,745 5,900 5,900 5,900 - 0.00% 100-5525-8100-4660 Contracted Services - Adult New Programs 84 - - - - - N/A 100-5525-8100-4700 Contracted Services - Summer Concerts 4,600 5,450 7,400 6,000 6,400 400 6.67% 100-5525-8100-4704 Contracted Services - Food Truck Rally 2,350 3,500 5,712 4,000 8,500 4,500 112.50% Total Expenditures 30,162$ 38,890$ 48,113$ 49,791$ 50,719$ 928$ 1.86% EXPENDITURES BY PROGRAM/FUNCTION 100-5525-____-4431 Pickleball 185 300 514 1,250 1,250 - 0.00% 100-5525-____-4501 Senior Citizens 5,482 7,775 6,200 7,200 7,200 - 0.00% 100-5525-____-4650 Adult Golf - 819 700 500 700 200 40.00% 100-5525-____-4651 Site Supervisors 1,181 621 1,292 1,815 1,815 - 0.00% 100-5525-____-4652 Adult Summer Softball 2,388 2,346 2,500 4,000 1,000 (3,000) -75.00% 100-5525-____-4656 Fitness 6,377 6,914 6,103 6,400 6,400 - 0.00% 100-5525-____-4660 Adult New Programs 1,274 1,459 4,655 3,411 3,411 - 0.00% 100-5525-____-4661 Bean Bag League - 200 200 654 654 - 0.00% 100-5525-____-4662 Card Making - 230 1,077 1,000 1,000 - 0.00% 100-5525-____-4671 Umpire-Slowpitch 134 - - 3,583 2,389 (1,194) -33.32% 100-5525-____-4673 Umpire-Modified 4,577 2,283 4,521 1,978 - (1,978) -100.00% 100-5525-____-4700 Summer Concerts 4,600 5,785 7,400 6,000 6,400 400 6.67% 100-5525-____-4703 Rummage Sale - 279 - - - - N/A 100-5525-____-4704 Food Truck Rally 3,963 9,880 12,951 12,000 18,500 6,500 54.17% Total Expenditures 30,162$ 38,890$ 48,113$ 49,791$ 50,719$ 928$ 1.86% REVENUES BY PROGRAM/FUNCTION 100-5525-4525-4421 Program Revenues Bus Trip - Other Trips 418 2,370 3,000 3,000 3,000 - 0.00% 100-5525-4525-4431 Program Revenues Pickleball - - 1,290 960 960 - 0.00% 100-5525-4525-4501 Program Revenues Senior Citizens 2,283 6,333 4,865 4,865 4,865 - 0.00% 100-5525-4525-4650 Program Revenues Adult Golf - - 1,100 1,120 1,120 - 0.00% 100-5525-4525-4652 Program Revenues Adult Summer Softball 6,046 4,937 12,597 5,520 5,520 - 0.00% 100-5525-4525-4656 Program Revenues Adult Fitness 6,215 10,227 15,197 15,197 15,197 - 0.00% 100-5525-4525-4660 Program Revenues Adult New Programs 1,191 4,077 2,400 2,400 2,400 - 0.00% 100-5525-4525-4661 Program Revenues Bean Bag League - - 400 400 400 - 0.00% 100-5525-4525-4662 Program Revenues Card Making - - 1,500 1,500 1,500 - 0.00% 100-5525-4525-4704 Program Revenues Food Truck Rally 7,709 17,186 16,000 21,000 21,000 - 0.00% 100-5525-4545-4700 Concerts in the Park Summer Concerts 4,600 5,450 6,000 6,400 6,400 - 0.00% 100-5525-4546-4701 Community Gardens Community Gardens 1,255 1,280 1,250 1,250 1,250 - 0.00% 100-5525-4547-4703 Rummage Sale Rummage Sale 374 681 696 906 906 - 0.00% Total Revenues 30,090$ 52,541$ 66,295$ 64,518$ 64,518$ -$ 0.00% Revenues over (under) Expenditures (71)$ 13,651$ 18,182$ 14,727$ 13,799$ 75 2023 Budget Fund 100 - General Government Department: Co-Sponsored Recreation - 5527 DEPARTMENT DESCRIPTION: SERVICES: * Funding assistance for equipment, wages, payroll services, and liability insurance coverage. * Complementary community center usage for desired monthly meetings. * Upkeep, grooming or preparation of respective Village facilities. * Provide staff liaison to attend co-sponsored board meetings and help with program concerns. STAFFING (FTE Positions): Co-Sponsored Recreation staffing consists of the following part-time positions: * Instructor * Aid * Ashwaubenon Youth Baseball (AYB) Umpire * Swim Club Lifeguard Note: All positions are part-time and may include multiple persons depending on participation levels. 2022 ACCOMPLISHMENTS: * Continued work with organizations to modify and update COVID-19 concerns and policies. * Worked with AGSA to purchase and install new scoreboards at Pioneer Park. * Special Children's Program returned to a 3-4 person per-day staff level due to higher number of post-COVID participants. 2023 OBJECTIVES: * Partner with organizations when applicable to maintain and improve athletic facilities. * Work with organizations to continue to build participation numbers back from pre-covid totals. The Village partners with seven different organizations to provide programming for 1,000+ children each year. These are: Ashwaubenon Youth Baseball, Ashwaubenon Youth Soccer, Ashwaubenon Girls Softball, Ashwaubenon Wrestling Club, Ashwaubenon Special Children’s, Ashwaubenon Swim Club, and Ashwaubenon Youth Football. The partnership provides partial funding for equipment/wages, free facility use and upkeep, and insurance coverage. Staff will attend organization meetings as needed to provide guidance and direction. 76 2023 Budget Fund 100 - General Government Department: Co-Sponsored Recreation - 5527 2020 2021 2022 2022 2023 2023 vs 2022 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change Total Wages & Earnings 50,136 59,412 73,399 75,255 70,610 (4,645) -6.17% Total Benefits 3,835 4,533 5,615 5,757 5,402 (355) -6.17% Total Personnel Services 53,971 63,945 79,014 81,012 76,012 (5,000) -6.17% 100-5527-6101-4481 Operational Supplies - AYB 4,141 2,542 3,884 3,000 3,000 - 0.00% 100-5527-6101-4482 Operational Supplies - AGSA 5,750 5,575 6,231 5,750 5,750 - 0.00% 100-5527-6101-4483 Operational Supplies - Ash Youth Football 1,653 2,346 2,346 2,346 2,346 - 0.00% 100-5527-6101-4484 Operational Supplies - AYSA 160 2,523 4,023 4,000 4,000 - 0.00% 100-5527-6101-4485 Operational Supplies - Wrestling Club - - 427 427 427 - 0.00% 100-5527-6101-4486 Operational Supplies - Swim Club - - 2,338 2,338 2,338 - 0.00% 100-5527-8300-4651 Physical/Psych Exams - 180 180 360 360 - 0.00% 100-5527-8330-4651 Property & Liability Insurance 2,894 3,251 3,381 4,300 4,300 - 0.00% Total Expenditures 68,569$ 80,361$ 101,824$ 103,533$ 98,533$ (5,000)$ -4.83% EXPENDITURES BY PROGRAM/FUNCTION 100-5527-____-4480 Special Children's Program - 2,943 5,887 19,434 14,434 (5,000) -25.73% 100-5527-____-4481 Ashwaubenon Youth Baseball 11,444 8,679 19,782 13,442 13,442 - 0.00% 100-5527-____-4482 Ashwaubenon Girls Softball Association 5,750 5,575 6,231 5,750 5,750 - 0.00% 100-5527-____-4483 Ashwaubenon Youth Football Program 1,653 2,346 2,346 2,346 2,346 - 0.00% 100-5527-____-4484 Ashwaubenon Soccer Club 160 2,523 4,023 4,000 4,000 - 0.00% 100-5527-____-4485 Ashwaubenon Wrestling Club - - 427 427 427 - 0.00% 100-5527-____-4486 Ashwaubenon Swim Club 46,668 54,865 59,567 53,474 53,474 - 0.00% 100-5527-8300-4651 Co-Sponsored Administration-Insurance 2,894 3,251 3,381 4,300 4,300 - 0.00% 100-5527-8330-4651 Co-Sponsored Administration-Physicals - 180 180 360 360 - 0.00% Total Expenditures 68,569$ 80,361$ 101,824$ 103,533$ 98,533$ (5,000)$ -4.83% REVENUES BY PROGRAM/FUNCTION Wage Reimbursements: 100-5527-4568-4481 Ashwaubenon Youth Baseball 6,835 4,741 16,782 10,442 10,442 - 0.00% 100-5527-4568-4486 Ashwaubenon Swim Club 51,076 59,273 57,229 51,136 51,136 - 0.00% Total Revenues 57,911$ 64,014$ 74,011$ 61,578$ 61,578$ -$ 0.00% Revenues over (under) Expenditures (10,658)$ (16,348)$ (27,813)$ (41,955)$ (36,955)$ 77 2023 Budget Fund 100 - General Government Department: Youth Recreation - 5530 DEPARTMENT DESCRIPTION: SERVICES: * Educational Classes, Bus Trips, Sports Classes and Leagues, Summer Park Program, Special * Summer Day Camp STAFFING (FTE Positions): Youth Recreation staffing consists of the following part-time positions: * Park Leader, Program Supervisor, Program Instructor * Day Camp Leader Note: All positions are part-time and may include multiple persons depending on participation levels. 2022 ACCOMPLISHMENTS: * Offered 4 neighborhood special events at Fort Howard, Smith, Waterford, and Sand Acres Park. Approximately 900 total residents attended the events. * Held Sesquicentennial planning meetings and successfully coordinated a variety of events during the Sesquicentennial week via partnerships with multiple community groups and school district. * Safely operated a 10-week Summer Day Camp without any covid interruptions while having full enrollment for all 10 weeks. This is a return to pre-COVID levels. * Offered park program at all seven usual locations, including implementing a split-alternating-day schedule for Argonne and Canterbury Parks. Realized a total of 3,256 park visits for the program. * Partnered with Ashwaubenon School District to offer the "Free Summer Lunch Program" at Fort Howard Park. A total of 776 meals were served at the park throughout the summer. * Successful new programs; "Intro to Volleyball" & "Spring/Summer Middle School Dance Classes". 2023 OBJECTIVES: * Add a fifth "Movie in the Park" using an LED Screen to enable early evening movie viewing to attract younger children the event. Solicit increased business sponsorship to cover additional * Look for new Day Camp activities and trips to keep program exciting and fresh. Work with staff to continue successful and positive upward program trending. * Seek community partnerships to offer expanded programming opportunities to residents. * Find new innovative ways to hire staff for programs in difficult job market. BUDGET SUMMARY: * Neighborhood Event Supplies increased $1,200 to cover cost related to new fifth movie event. * Playground Program contracted services reduced $750 due to unjustified bus costs to special * Pom Pons program supplies reduced $500 based on 2022 actuals. * Pom Pons program wages reduced by $1,129 based on new class schedule hours needed for * Dance program wages reduced by $2,540 based on new class schedule hours needed for staffing. * All recreation staff positions to undergo wage evaluations with probable increases. Day Camp revenue will cover Day Camp wage increases, as will all instructional classes. Youth Recreation offers a wide variety of classes, trips, athletics, special events and services to the Village. We offer a wide range of classes such as dance, tumbling, basketball, soccer and tae kwon do. We offer a flag football leagues during the fall. Throughout the year we offer bus trips to places like Marquette Mountain, Tundra Lodge, Ashwaubomay and Funset Boulevard. Our Park Program offers children a free and safe place to play at our park system throughout the summer at multiple locations. 78 2023 Budget Fund 100 - General Government Department: Youth Recreation - 5530 2020 2021 2022 2022 2023 2023 vs 2022 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change Total Wages & Earnings 63,566 74,820 72,064 86,553 82,884 (3,669) -4.24% Total Benefits 4,863 5,724 5,513 6,621 6,340 (281) -4.24% Total Personnel Services 68,428 80,543 77,577 93,174 89,224 (3,950) -4.24% 100-5530-6101-4400 Operational Supplies 3,174 1,697 2,192 6,500 7,700 1,200 18.46% 100-5530-6101-4401 Operational Supplies - Dance 1,322 733 1,000 2,850 2,850 - 0.00% 100-5530-6101-4404 Operational Supplies - Pom Pons (479) (168) 78 1,000 500 (500) -50.00% 100-5530-6101-4405 Operational Supplies - Youth Flag Football 898 7 10 1,200 1,200 - 0.00% 100-5530-6101-4408 Operational Supplies - Youth Tennis - 57 115 300 300 - 0.00% 100-5530-6101-4410 Operational Supplies - Youth New Programs 534 1,264 1,250 2,000 2,000 - 0.00% 100-5530-6101-4411 Operational Supplies - Special Events 1,884 1,907 3,200 5,600 5,600 - 0.00% 100-5530-6101-4422 Operational Supplies - Toddler & Pre-School Programs - - 216 300 300 - 0.00% 100-5530-6101-4424 Operational Supplies - Neighborhood Events 1,663 2,559 2,820 - - - N/A 100-5530-6101-4425 Operational Supplies - Rookie Basketball - - 100 100 100 - 0.00% 100-5530-6101-4426 Operational Supplies - Rookie Football 45 1,536 1,500 100 100 - 0.00% 100-5530-6101-4428 Operational Supplies - Rookie T-Ball 82 52 100 100 100 - 0.00% 100-5530-6101-4429 Operational Supplies - Rookie Soccer 49 - 100 100 100 - 0.00% 100-5530-6101-4430 Operational Supplies - Day Camp 5,381 9,963 7,435 5,000 5,000 - 0.00% 100-5530-7100-4430 Training/Conference - Day Camp - 330 - - - - N/A 100-5530-7130-4430 Mileage Reimbursement - Day Camp 84 113 - 100 100 - 0.00% 100-5530-8100-4401 Contracted Services - Dance - - - 200 200 - 0.00% 100-5530-8100-4410 Contracted Services - Youth New Programs 720 2,532 - - - - N/A 100-5530-8100-4411 Contracted Services - Special Events - - 120 4,000 4,000 - 0.00% 100-5530-8100-4420 Contracted Services - Bus Trip-Playground - 493 1,000 1,750 1,000 (750) -42.86% 100-5530-8100-4421 Contracted Services - Bus Trip-Other 136 - - 1,500 1,500 - 0.00% 100-5530-8100-4424 Contracted Services - Neighborhood Events 465 - 700 - - - N/A 100-5530-8100-4430 Contracted Services - Day Camp 5,560 4,251 4,651 9,000 9,000 - 0.00% 100-5530-8300-4400 Physical/Psych Exams - Playground Equipment 45 620 600 600 600 - 0.00% Operational Supplies 21,564 27,946 27,187 42,300 42,250 (50) -0.12% Total Expenditures 89,992$ 108,489$ 104,764$ 135,474$ 131,474$ (4,000)$ -2.95% EXPENDITURES BY PROGRAM/FUNCTION 100-5530-____-4002 Community Center - - - - - - N/A 100-5530-____-4400 Park Program 3,219 2,317 2,792 7,100 8,300 1,200 16.90% 100-5530-____-4401 Dance 2,809 3,196 3,422 8,215 5,481 (2,734) -33.28% 100-5530-____-4402 Gymnastics/Tumbling 94 - 213 213 213 - 0.00% 100-5530-____-4404 Pom Pons (144) (168) 1,284 3,431 1,715 (1,716) -50.01% 100-5530-____-4405 Youth Flag Football 898 292 2,362 3,552 3,552 - 0.00% 100-5530-____-4408 Youth Tennis - 855 904 1,009 1,009 - 0.00% 100-5530-____-4410 Youth New Programs 8,231 7,549 6,276 3,183 3,183 - 0.00% 100-5530-____-4411 Special Events 2,184 1,907 3,320 11,181 11,181 - 0.00% 100-5530-____-4416 Teen Programs - - - 1,136 1,136 - 0.00% 100-5530-____-4418 Park Leader 19,664 18,220 25,058 28,659 28,659 - 0.00% 100-5530-____-4419 Program Assistant 2,854 5,597 6,716 6,775 6,775 - 0.00% 100-5530-____-4420 Bus Trips - Playground - 493 1,000 1,750 1,000 (750) -42.86% 100-5530-____-4421 Bus Trips - Other Trips 136 - - 1,500 1,500 - 0.00% 100-5530-____-4422 Toddler & Pre-School Programs - - 216 845 845 - 0.00% 100-5530-____-4424 Neighborhood Events 2,128 2,559 3,520 - - - N/A 100-5530-____-4425 Rookie Basketball 352 - 251 738 738 - 0.00% 100-5530-____-4426 Rookie Football 2,775 2,785 2,565 1,165 1,165 - 0.00% 100-5530-____-4427 Youth Football Site Supervisor 224 - - - - - N/A 100-5530-____-4428 Rookie T-Ball 82 260 100 1,088 1,088 - 0.00% 100-5530-____-4429 Rookie Soccer 49 - 100 1,154 1,154 - 0.00% 100-5530-____-4430 Day Camp 44,437 62,626 44,665 52,780 52,780 - 0.00% Total Expenditures 89,992$ 108,489$ 104,764$ 135,474$ 131,474$ (4,000)$ -2.95% REVENUES BY PROGRAM/FUNCTION 100-5530-4525-4401 Dance 2,282 2,794 7,307 7,307 7,010 (297) -4.06% 100-5530-4525-4402 Gymnastics/Tumbling 10 120 405 405 405 - 0.00% 100-5530-4525-4404 Pom Pons 318 68 2,360 2,360 1,360 (1,000) -42.37% 100-5530-4525-4405 Youth Flag Football 6,425 4,413 4,413 3,150 3,100 (50) -1.59% 100-5530-4525-4408 Youth Tennis - 1,320 1,320 1,210 1,075 (135) -11.16% 100-5530-4525-4410 Program Revenues 4,405 8,448 5,020 3,840 3,840 - 0.00% 100-5530-4525-4411 Special Events - 300 32 3,482 3,482 - 0.00% 100-5530-4525-4420 Bus Trip - Playground - 501 501 1,824 1,824 - 0.00% 100-5530-4525-4421 Bus Trip - Other (490) - 1,750 1,750 1,875 125 7.14% 100-5530-4525-4422 Toddler & Pre-School Programs 2,080 6,566 6,431 1,200 1,200 - 0.00% 100-5530-4525-4424 Neighborhood Events - 1,000 1,000 - - - N/A 100-5530-4525-4425 Rookie Basketball - - - 1,200 1,380 180 15.00% 100-5530-4525-4426 Rookie Football - - - 1,845 2,325 480 26.02% 100-5530-4525-4428 Rookie T-Ball - - - 1,530 1,575 45 2.94% 100-5530-4525-4429 Rookie Soccer - - - 1,680 1,650 (30) -1.79% 100-5530-4525-4430 Day Camp 39,644 59,299 59,299 59,288 75,678 16,390 27.64% Total Revenues 54,674$ 84,864$ 89,838$ 92,071$ 107,779$ 15,708$ 17.06% Revenues over (under) Expenditures (35,318)$ (23,625)$ (14,926)$ (43,403)$ (23,695)$ 79 2023 Budget Fund 100 - General Government Department: Park Maintenance - 5541 DEPARTMENT DESCRIPTION: SERVICES: * Projects & park upgrade installations and maintenance of 14 picnic shelters. * Grooming and maintenance of 16 baseball/softball diamonds and maintenance of 12 athletic fields. * Maintenance and upkeep of 33 court (basketball, tennis, pickle ball) areas. * General upkeep of 300 acres of parkland and over 12 miles of trails. * Facility maintenance; including marina, storage buildings, ASD playgrounds, trailheads and other. * Grass cutting and trimming of parks, trails, Village medians, select ASD properties and other Village locations. * Set-up and breakdown of all food truck rallies, concerts and other special events. STAFFING (FTE Positions): 2022 ACCOMPLISHMENTS: * Established a pollinator and butterfly garden at the Ashwaubenon Sports Complex. * Preparation of Ashwaubomay Shelter #2 for path addition. * Completion of baseball's new batting cage project and restroom renovations and upgrades. * Completed budgeted fence repairs at Ashwaubomay, Pioneer and the Ashwaubenon Sports Complex. * Contracted for partial replacement of the concrete pad at the Chalet entrance. * Completed concrete pathway from the parking lot to shelter #2 with the assistance of Public Works. * Replacement of amenities damaged in June wind storm at multiple parks. 2023 OBJECTIVES: * Administer snow plowing for targeted trails at the start of the 2022/2023 winter season. The Village will utilize existing staff and equipment during this trial period and reevaluate future snow removal * Continue dugout upgrades at the Ashwaubomay boys baseball complex. * Continue to evaluate long-term electric service needs at Ashwaubomay Park. * Finalize plan for potential future upgrades to Mike Vann Park. This park will serve additional housing being built in the entertainment District. * Further evaluate need for a small pocket park in the housing areas of the Entertainment District. BUDGET SUMMARY: * Athletic Field Supplies increased due to higher contract and vendor price increases. * Building & Equipment Repairs increased $4,000 for vendor increases, ongoing parking lot repairs (heats, crack sealing, and line painting). * Equipment Use Charge increased due to higher vehicle deprecation from newer vehicle purchases. * Part-time wages to be evaluated to remain competitive in the market. The Parks Maintenance department is responsible for the upkeep and maintenance of 22 parks (300 acres) and all related facilities/buildings, over 12 miles of trails, athletic fields used by both the public and the Ashwaubenon School District (ASD), and multiple associated facilities. Positions 2021 Actual 2022 Budget 2023 Budget 2021 Actual 2022 Budget 2023 Budget Park Foreman 1.00 1.00 1.00 1.00 1.00 1.00 Park Maintenance Worker I 2.00 2.00 2.00 1.25 1.25 1.25 Park Maintenance - Seasonal Part-Time Part-Time Part-Time Part-Time Part-Time Part-Time Total 3.00 3.00 3.00 2.25 2.25 2.25 Note: One Park Maintenance Worker allocated to Park Maintenance (25%), Community Center (50%), and Forestry (25%) departments. Headcount FTE 80 2023 Budget Fund 100 - General Government Department: Park Maintenance - 5541 2020 2021 2022 2022 2023 2023 vs 2022 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change Total Wages & Earnings 208,448 227,059 230,008 230,008 236,997 6,989 3.04% Total Benefits 51,051 58,386 63,701 63,701 67,694 3,993 6.27% Total Personnel Services 259,499 285,445 293,709 293,709 304,691 10,982 3.74% 100-5541-6101-0000 Operational Supplies 3,787 6,113 3,014 2,700 2,700 - 0.00% 100-5541-6101-1004 Operational Supplies - Covid 1,148 - - - - - N/A 100-5541-6109-0000 Janitorial Supplies 1,344 2,194 2,400 2,000 2,000 - 0.00% 100-5541-6109-1004 Janitorial Supplies - Covid 610 - - - - - N/A 100-5541-6110-0000 Athletic Field Supplies 16,602 37,097 29,862 29,862 32,854 2,992 10.02% 100-5541-6200-0000 Gas & Oil 12,166 21,617 35,000 16,800 22,000 5,200 30.95% 100-5541-6211-0000 Building & Equipment Repairs 42,577 45,796 44,000 44,000 48,000 4,000 9.09% 100-5541-6211-1004 Building & Equipment Repairs - Covid 2,944 - - - - - N/A 100-5541-6402-0000 Shoe Allowance 431 496 525 525 525 - 0.00% 100-5541-8100-0000 Contracted Services 7,500 9,087 8,400 8,400 8,400 - 0.00% 100-5541-8201-0000 Vehicle Repairs 19,172 24,011 12,000 12,000 12,000 - 0.00% 100-5541-8202-0000 Equipment Use Charge 22,440 20,580 24,976 24,976 29,116 4,140 16.58% 100-5541-8205-0000 Equipment Rental 4,842 9,025 8,500 8,075 8,075 - 0.00% 100-5541-8300-0000 Physical/Psych Exams 955 774 400 650 650 - 0.00% 100-5541-8400-0000 Gas & Electric 33,802 39,353 39,500 38,500 41,873 3,373 8.76% 100-5541-8401-0000 Water/Sewer/Storm Water 12,578 14,309 15,225 21,000 16,000 (5,000) -23.81% Total Expenditures 442,397$ 515,895$ 517,511$ 503,197$ 528,884$ 25,687$ 5.10% 81 2023 Budget Fund 100 - General Government Department: Community Center - 5551 DEPARTMENT DESCRIPTION: SERVICES: * Event rentals, meeting rooms, recreation program facility and special event location STAFFING (FTE Positions): 2022 ACCOMPLISHMENTS: * Hosted the VIP dinner and Pancake & Porky breakfast for the Sesquicentennial Celebration. * Became a meeting location for many residents to socialize during Covid-19 pandemic due to many establishments not allowing gatherings. * Expanded class sizes for many programs and activities held at the Community Center. * Began purchasing new tables on a rotating schedule due to wear and tear of existing tables. * Converted to new HVAC interface, replacing inoperative Adobe Flash system. 2023 OBJECTIVES: * Continue rental policies/procedure revisions to protect the facility investment and minimize cleaning * Continue to increase revenue through increased rental utilization. * Maximize and balance facility utilization through existing programming, new programming opportunities, rentals, and community-based organization usage. * Continued evaluation of facility usage by walk-in patrons, and how to best accommodate their needs with current staffing levels. BUDGET SUMMARY: * Operational Supplies increase of $3,000 to reflect annual table replacement costs. * Concession Supplies increase of $650 to accommodate soda inventory demand. Costs are offset by increased soda sales revenues. * Janitorial Supplies increase of $2,690 based on actual trend and rising supply costs. * Building & Equipment Repairs increase of $2,000 based on actual trend. Facility equipment is beginning to age and is up for repairs or replacement. * Gas & Electric increase due to market gas price increases. The Ashwaubenon Community Center is a public facility where recreational programming is provided to Village residents. This facility is host to many senior classes and events. When not being used for programming, the facility is available for residents and business to rent for private functions. The center is host to meetings for our co-sponsored groups and community organizations. It is also the base for the Parks, Recreation & Forestry Department staff and offices. Positions 2021 Actual 2022 Budget 2023 Budget 2021 Actual 2022 Budget 2023 Budget Supervisor 1.00 1.00 1.00 0.60 0.60 0.60 Park Maintenance Worker I 1.00 1.00 1.00 0.50 0.50 0.50 Weekend Staff Part-Time Part-Time Part-Time Part-Time Part-Time Part-Time Total 2.00 2.00 2.00 1.10 1.10 1.10 Notes: 1. Supervisor position is part-time, working three days a week. 2. One Park Maintenance Worker allocated to Park Maintenance (25%), Community Center (50%), and Forestry (25%) departments. Headcount FTE 82 2023 Budget Fund 100 - General Government Department: Community Center - 5551 2020 2021 2022 2022 2023 2023 vs 2022 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change Total Wages & Earnings 39,626 57,616 58,350 58,350 63,843 5,493 9.41% Total Benefits 12,251 19,143 16,839 16,839 18,664 1,825 10.84% Total Personnel Services 51,877 76,759 75,189 75,189 82,507 7,318 9.73% 100-5551-6101-0000 Operational Supplies 946 2,348 2,500 2,700 5,700 3,000 111.11% 100-5551-6101-1004 Operational Supplies - Covid 541 375 - - - - N/A 100-5551-6101-4002 Operational Supplies 140 - - - - - N/A 100-5551-6108-0000 Concession Supplies - 963 1,116 350 1,000 650 185.71% 100-5551-6109-0000 Janitorial Supplies 4,717 8,881 8,000 5,310 8,000 2,690 50.66% 100-5551-6109-1004 Janitorial Supplies - Covid 769 117 - - - - N/A 100-5551-6211-0000 Building & Equipment Repairs 8,396 9,681 5,000 5,000 7,000 2,000 40.00% 100-5551-6211-1004 Building & Equipment Repairs - Covid 307 - - - - - N/A 100-5551-6214-0000 Fire Alarm/Security Maintenance 1,754 1,502 1,478 1,050 1,050 - 0.00% 100-5551-8106-0000 Cleaning Contract 657 1,154 2,000 3,000 3,000 - 0.00% 100-5551-8300-0000 Physical/Psych Exams - 601 15 - - - N/A 100-5551-8400-0000 Gas & Electric 18,630 19,474 24,500 20,964 25,785 4,821 23.00% 100-5551-8401-0000 Water/Sewer/Storm Water 3,980 4,197 4,200 4,200 4,200 - 0.00% 100-5551-8405-0000 Television 1,216 1,657 1,660 1,660 1,660 - 0.00% Total Expenditures 93,931$ 127,709$ 125,658$ 119,423$ 139,902$ 20,479$ 17.15% RENTAL REVENUES 100-5500-4537-4002 Activity Room 29,801 45,710 58,433 17,970 15,880 (2,090) -11.63% 100-5500-4537-4002 Grand Park Room - All - - - 27,150 37,500 10,350 38.12% 100-5500-4537-4002 Grand Park Room - East - - - 10,073 8,873 (1,200) -11.91% 100-5500-4537-4002 Grand Park Room - West - - - 570 2,400 1,830 321.05% 100-5500-4537-4002 Grand Park Room - Kitchen - - - 1,680 3,360 1,680 100.00% 100-5500-4537-4002 Lifelong Learning Institute - - - 490 - (490) -100.00% 100-5500-4547-0000 Soda Sales - - - 500 1,000 500 100.00% Total Revenues 29,801$ 45,710$ 58,433$ 58,433$ 69,013$ 10,580$ 18.11% Revenues over (under) Expenditures (64,130)$ (82,000)$ (67,225)$ (60,990)$ (70,889)$ 83 2023 Budget Fund 100 - General Government Department: Performing Arts Center - 5561 DEPARTMENT DESCRIPTION: STAFFING (FTE Positions): BUDGET SUMMARY: * Assume 2.0% increase to PAC staff salary effective 09/01/23 2020 2021 2022 2022 2023 2023 vs 2022 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change 100-5561-7100-0000 Training/Conference 546 - - - - - N/A 100-5561-8100-0000 Contracted Services 80,675 81,045 85,940 82,666 87,659 4,993 6.04% Total Expenditures 81,221$ 81,045$ 85,940$ 82,666$ 87,659$ 4,993$ 6.04% The Performing Arts Center department funds the Village's share of the cost of the PAC manager and technical assistant positions. The overall personnel services costs of the position is split 50/50 with the Ashwaubenon School District. The primary function of these positions are to manage the use of the facility. Both the PAC manager and technical assistant position are paid positions through the Ashwaubenon School District where the Village is billed for 50% of the overall personnel services costs. 84 2023 Budget Fund 100 - General Government Department: Forestry Administration - 5610 DEPARTMENT DESCRIPTION: SERVICES: * Design, planning, planting and management of street and park trees, landscapes, greenspaces, and beautification projects within the Village. * Provide technical assistance to residents and Village staff on issues related to trees. * Coordinate Village’s volunteer based Adopt-A-Park and Adopt-A-Garden programs. * Coordination and implementation of the Village's EAB response plan. STAFFING (FTE Positions): 2022 ACCOMPLISHMENTS: * Completed the first year of a three-year project to remove all the Village's untreated ash street trees in Management Areas 1-5 (roughly area east of US 41). Finished restoration of all disturbed sites. * Completed the removal of all remaining ash trees at the following parks: Ashwaubomay, Argonne, Fort Howard, Canterbury and Smith. Finished final restoration of all disturbed sites. * Planted 28 trees in the Village by participating in the Packer's "First Down for Trees" tree planting * Completed NEW WATER tree planting grant for EAB replacements in Ashwaubomay, Smith and Argonne Parks. * Partnered with Stantec volunteers to install a new pollinator landscape area at Ashwaubomay Boys baseball entrance. 2023 OBJECTIVES: * Implement years 2 and 3 of the Village's ash street tree removal project for Management area's 6-13. * Implement a plan to remove all ash at the following parks: Gillis, Pioneer, Valley View and Waterford. Additionally, remove ash in the Dutchman's Creek Conservancy area (from Kimberly to Shady), Sherwood Forest and other miscellaneous public spaces. * Implement the planting of replacement street trees for ash that were removed in Management Areas 1-5. * Perform Sectional Street tree pruning in Management Area 11 as resources allow. This area was last pruned in 2010 and is the neighborhood located between Pioneer and Waterford Parks. * Offer replacement tree planting to residents who had ash street trees removed in 2022. BUDGET SUMMARY: * All part-time and seasonal wages to be evaluated to ensure rates are competitive in the market. Budget requested an additional summer forestry maintenance employee to aid in additional EAB workload. This position add will be evaluated within the wage review. * Contracted Services reduced $50,000. Plan is to reevaluate workload, project priorities and availability in 2023. Department will have the ability to ask the board for additional funding during 2023 if deemed necessary. * Tree Planting - Village reduced $2,000 from tree planting allocated to EAB replacements. Ashwaubenon’s Urban Forestry program provide a safe urban forest while striving to preserve the natural beauty and benefits that trees and greenspace provide our residents and visitors. This effort seeks to maximize the environmental and psychological benefits of our urban forest, while enhancing property values and quality of life for residents. Positions 2021 Actual 2022 Budget 2023 Budget 2021 Actual 2022 Budget 2023 Budget Forester 1.00 1.00 1.00 1.00 1.00 1.00 Park Maintenance Worker I 1.00 1.00 1.00 0.25 0.25 0.25 Forestry Seasonal Part-Time Part-Time Part-Time Part-Time Part-Time Part-Time Total 2.00 2.00 2.00 1.25 1.25 1.25 Note: One Park Maintenance Worker allocated to Park Maintenance (25%), Community Center (50%), and Forestry (25%) departments. Headcount FTE 85 2023 Budget Fund 100 - General Government Department: Forestry Administration - 5610 2020 2021 2022 2022 2023 2023 vs 2022 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change Total Wages & Earnings 143,464 129,898 134,863 134,863 163,694 28,831 21.38% Total Benefits 30,435 32,006 36,560 36,560 41,616 5,056 13.83% Total Personnel Services 173,899 161,904 171,423 171,423 205,310 33,887 19.77% 100-5610-6101-0000 Operational Supplies 6,166 2,270 4,700 4,700 4,700 - 0.00% 100-5610-6200-0000 Gas & Oil 4,152 4,745 7,750 5,500 6,500 1,000 18.18% 100-5610-6201-0000 Landscaping Supplies 10,200 8,418 8,977 8,200 8,200 - 0.00% 100-5610-6213-0000 Software Maintenance 1,100 1,100 1,500 1,350 1,350 - 0.00% 100-5610-6402-0000 Shoe Allowance 53 96 153 175 175 - 0.00% 100-5610-7100-0000 Training/Conference 13 480 750 1,100 1,100 - 0.00% 100-5610-7120-0000 Dues & Subscriptions 365 350 330 330 330 - 0.00% 100-5610-8100-0000 Contracted Services 73,270 990 7,500 72,750 22,750 (50,000) -68.73% 100-5610-8114-0000 Tree Planting - Village 9,509 7,483 15,503 11,000 9,000 (2,000) -18.18% 100-5610-8117-0000 Tree Planting - Residents 3,140 2,688 3,000 3,000 3,000 - 0.00% 100-5610-8201-0000 Vehicle Repairs 3,109 2,017 13,506 2,500 2,500 - 0.00% 100-5610-8202-0000 Equipment Use Charge 24,000 22,488 27,479 27,479 27,239 (240) -0.87% 100-5610-8300-0000 Physical/Psych Exams 271 271 275 330 330 - 0.00% Total Expenditures 309,512$ 215,299$ 262,846$ 309,837$ 292,484$ (17,353)$ -5.60% REVENUES 100-5600-4556-0000 Tree Planting Program 3,200 2,600 3,000 3,000 3,000 - 0.00% Total Revenues 3,200$ 2,600$ 3,000$ 3,000$ 3,000$ -$ 0.00% 86 2023 Budget Fund 100 - General Government Department: Animal Control - 5810 DEPARTMENT DESCRIPTION: SERVICES: * Retrieving and/or trapping animals at large that post a danger to the public. * Transporting injured animals. * Rescue animals that are in danger, sick, injured. * Investigate animal bites. * Investigate animal cruelty and neglect cases and nuisance complaints. STAFFING (FTE Positions): 2022 ACCOMPLISHMENTS: * Trained 2nd Part-time CSO. * Added 2nd Part-time CSO Position. * Handled 305animal related calls January to August. 2023 OBJECTIVES: * Provide additional CSO coverage with 2nd PT CSO. * Educate/Enforce local and state laws pertaining to animal treatment. * Continue to educate citizens on the dangers of leaving animals in hot cars. BUDGET SUMMARY: * Rodent Control and Humane Society accounts increased due to actual trend and higher costs. 2020 2021 2022 2022 2023 2023 vs 2022 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change 100-5810-6101-0000 Operational Supplies - 22 50 250 250 - 0.00% 100-5810-7100-0000 Training/Conference - - - - - - N/A 100-5810-8103-0000 Rodent Control 705 1,194 1,352 1,395 1,500 105 7.53% 100-5810-8105-0000 Humane Society 3,540 5,000 5,150 5,000 5,150 150 3.00% Total Expenditures 4,245$ 6,216$ 6,552$ 6,645$ 6,900$ 255$ 3.84% Community Service Officers are responsible for monitoring the welfare of domestic and wild animals and ensuring the safety of citizens from animal annoyance or other animal contacts that pose health risks. No staffing needs are required for the Animal Control budget. Existing Community Service Officers (CSO) handle responsibilities. This department was supplied with (2) CSO's, (1) full-time and (1) part-time. In 2020, the full-time CSO was transitioned to evidence duties only, leaving the animal control department with (1) part-time CSO. 87 2023 Budget Fund 100 - General Government Department: Economic Development - 5651 DEPARTMENT DESCRIPTION: SERVICES: * Assist with the Village's tax incremental financing programs. * Actively pursue business retention and recruitment. * Act as liaison between Village and Ashwaubenon business community. * Manage the Village's Inspection Department. STAFFING (FTE Positions): 2022 ACCOMPLISHMENTS: * Completed a comprehensive update to the Village's sign ordinance. * Revised the Village's floodplain ordinance to WDNR/FEMA requirements. * * Coordinated Southern Riverfront contaminated soil removal to further the environmental closure process. * Facilitated the sale and development of vacant CDA land for a multi-family apartment development. * * Marketed Village-owned properties through the WEDC "Locate in Wisconsin" website. 2023 OBJECTIVES: * Begin an update to the Village's Comprehensive Plan. * Complete the Southern Riverfront environmental closure process. * Restart in-person retention visits to key Ashwaubenon businesses. * Provide additional public awareness of Brown County's housing rehabilitation loan program. * Hold an economic development meeting with stadium district businesses. * Continue revisions to the zoning code to create efficiencies in interpretation and administration. BUDGET SUMMARY: * Dues & Subscriptions increase of $390 for ABA membership dues increase. 2020 2021 2022 2022 2023 2023 vs 2022 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change Total Wages & Earnings 97,464 95,966 99,098 99,098 103,068 3,970 4.01% Total Benefits 14,880 15,325 15,530 15,530 16,532 1,002 6.45% Total Personnel Services 112,344 111,291 114,628 114,628 119,600 4,972 4.34% 100-5651-6100-0000 Office Supplies 50 7 200 200 200 - 0.00% 100-5651-6213-0000 Software Maintenance 800 800 800 800 800 - 0.00% 100-5651-7100-0000 Training/Conference 206 295 675 675 550 (125) -18.52% 100-5651-7120-0000 Dues & Subscriptions 25 540 444 444 834 390 87.84% 100-5651-8116-0000 Economic Development 18,073 12,355 5,885 6,775 6,775 - 0.00% Total Expenditures 131,498$ 125,288$ 122,632$ 123,522$ 128,759$ 5,237$ 4.24% The Economic Development Department coordinates activities for the recruitment and retention of businesses, communicates the economic development vision, and facilitates redevelopment opportunities that reflect the vision. Prepared and distributed a request for proposals for market-rate senior housing and library at the former San Luis Manor property. Used targeted TIF investments to support redevelopment efforts with The Common Place/Odyssey Climbing Gym, Element Building #3, and the Bohemian Park Building #2. 88 2023 Budget Special Revenue Funds Summary Report Oneida Park Service K-9 DARE/ Account Development Donation Agreement Program Liaison REVENUES General Property Taxes -$ -$ -$ -$ -$ Intergovernmental - - 250,000 - - Public Charges for Services 100,000 - - - - Interest 1,000 - - 250 - Donations - 10,000 - 1,000 - Miscellaneous - - - - - Total Revenues 101,000 10,000 250,000 1,250 - EXPENDITURES 9110Current 9111 General Government - - - - - Public Safety - - - 4,110 500 9190Capital Outlay - 17,541 250,000 - - Total Expenditures - 17,541 250,000 4,110 500 Excess of Revenues (under) Expenditures 101,000 (7,541) - (2,860) (500) OTHER FINANCING SOURCES Transfers In - - - - - Net Change in Fund Balance 101,000 (7,541) - (2,860) (500) Fund Balance - January 1 270,303 7,541 - 41,226 500 Fund Balance - December 31 371,303$ -$ -$ 38,366$ -$ 89 2023 Budget Special Revenue Funds Summary Report Summary Report Stadium Citizens Cadets Excess ARPA Employee Account Academy Program Sales Tax Funds Retirement TOTAL REVENUES General Property Taxes -$ -$ -$ -$ 25,000$ 25,000$ Intergovernmental - - - - - 250,000 Public Charges for Services - - - - - 100,000 Interest 30 30 - - - 1,310 Donations - - - - - 11,000 Miscellaneous - - - - - - Total Revenues 30 30 - - 25,000 387,310 EXPENDITURES 9110Current 9111 General Government - - 42,913 - 25,000 67,913 Public Safety 700 3,000 - - 225,000 233,310 9190Capital Outlay - - - 1,261,395 - 1,528,936 Total Expenditures 700 3,000 42,913 1,261,395 250,000 1,830,159 Excess of Revenues (under) Expenditures (670) (2,970) (42,913) (1,261,395) (225,000) (1,442,849) OTHER FINANCING SOURCES Transfers In - - - - - - Net Change in Fund Balance (670) (2,970) (42,913) (1,261,395) (225,000) (1,442,849) Fund Balance - January 1 3,868 5,278 42,913 1,261,395 446,028 2,079,052 Fund Balance - December 31 3,198$ 2,308$ -$ -$ 221,028$ 636,203$ 90 2023 Budget Special Revenue Funds Park Development - Fund 200 DEPARTMENT DESCRIPTION: STAFFING (FTE Positions): * Projects are completed with various village employees or through contracted services. 2022 ACCOMPLISHMENTS: * Work on West Main Avenue Trail * Design and engineering work on Ashwaubomay Trail Bridge. 2023 OBJECTIVES: * 2020 2021 2022 2022 2023 2023 vs 2022 Budget Account Actual Actual Forecast Budget Budget $ Change % Change REVENUES 200-5500-4570-0000 Park Impact Fees 88,520$ 147,801$ 105,000$ 75,000$ 100,000$ 25,000$ 33.33% 200-5500-4600-0000 Interest Income 741 783 1,500 400 1,000 600 150.00% Total Revenues 89,261 148,584 106,500 75,400 101,000 25,600 33.95% EXPENDITURES 200-5500-9121-0000 Capital Outlay 10,055 172,490 84,000 84,000 - (84,000) -100.00% Total Expenditures 10,055 172,490 84,000 84,000 - (84,000) -100.00% Net Change in Fund Balance 79,206 (23,906) 22,500 (8,600) 101,000 Fund Balance - January 1 192,503 271,709 247,803 179,359 270,303 Fund Balance - December 31 271,709$ 247,803$ 270,303$ 170,759$ 371,303$ The Park Development Fund accounts for the collection and related expenditures of the park impact fee charged to developers as a building fee. Funds are used to finance new park development and new park equipment. Future projects include Entertainment District pocket park, Fort Howard Park restroom, Sand Acres Park fitness stations, Sand Acres Park restroom, and Highland Ridge area neighborhood park. 91 2023 Budget Special Revenue Funds Donation - Fund 240 DEPARTMENT DESCRIPTION: STAFFING (FTE Positions): * Projects are completed with various village employees of through contracted services. 2022 ACCOMPLISHMENTS: * Sesquicentennial Event * Investigations technology equipment * Various park memorial trees and benches. 2023 OBJECTIVES: * Use current and future donated funds for intended purposes. 2020 2021 2022 2022 2023 2023 vs 2022 Budget Account Actual Actual Forecast Budget Budget $ Change % Change REVENUES 240-5100-4000-0000 General Property Taxes -$ -$ 12,317$ 20,000$ -$ (20,000)$ -100.00% 240-5100-4702-0000 Donations 7,745 56,795 83,079 45,000 10,000 (35,000) -77.78% Total Revenues 7,745 56,795 95,396 65,000 10,000 (55,000) -84.62% EXPENDITURES 240-5100-8100-0000 Sesquicentennial Event - - 91,499 40,000 - (40,000) -100.00% 240-5100-9121-0000 Capital Outlay 18,149 52,263 9,060 42,376 17,541 (24,835) -58.61% Total Expenditures 18,149 52,263 100,559 82,376 17,541 (64,835) -78.71% Net Change in Fund Balance (10,404) 4,532 (5,163) (17,376) (7,541) Fund Balance - January 1 18,576 8,172 12,704 17,376 7,541 Fund Balance - December 31 8,172$ 12,704$ 7,541$ -$ -$ This fund is used to account for revenue and expenditures related to various donations made to the Village of Ashwaubenon. 92 2023 Budget Special Revenue Funds Oneida Service Agreement - Fund 241 DEPARTMENT DESCRIPTION: STAFFING (FTE Positions): * Projects are completed with various village employees or through contracted services. 2022 ACCOMPLISHMENTS: * Due to Covid-19, Oneida Tribe was unable to provide funds. 2023 OBJECTIVES: * Fund various Public Safety and technology services related projects to benefit response and service to tribal related areas. CAPITAL REQUESTS: Project Name: Lucas 3 (v3.1) Chest Compression Systems (2) Cost: $36,000 Type: Asset - New Useful Life: 15 Years Description: This device essentially creates the vital signs that are needed to sustain life. Every ambulance should be equipped with a Lucas device. Justification: Ashwaubenon currently has one Lucas device that has aided in several successful cardiac resuscitations. This device is being rotated among three ambulances and may not be available during a second/subsequent call and these calls are happening more and more. When trained, the Lucas is easy to use and is one of the single most reasons that makes a successful resuscitation happen. The Lucas provides high quality CPR while the emergency crews can focus on medication administration, defibrillation, and airway management. It essentially replaces one human role during a resuscitation This fund is used to account for revenue through the service agreement with the Oneida Tribe to be used on projects and/or other one-time capital projects as determined by the Village Board. The Oneida Service Agreement is a negotiated contract between the Village and the Oneida tribe, updated every three to five years. 93 2023 Budget Special Revenue Funds Oneida Service Agreement - Fund 241 Project Name: TNT Rescue Battery Powered Salvage Tools Cost: $28,500 Type: Asset - Replacement Useful Life: 20 Years Description: These tools replace hydraulic equipment that is over 20 years old. The hydraulic equipment is gasoline powered and utilizes hydraulic fluid., necessitating a hydraulic pump as part of the system. This creates exhaust problems along with problem of hydraulic fluid. The replacement tools are battery powered and compatible with several other rescue, lighting, and hand tools that haven been acquired over the past 5 years. The inverter allows for the capability of connecting the tools to a shoreline or generator. Justification: Replacement as part of the 20 year replacement rotation with battery powered tools compatible with existing battery powered tools. Project Name: APX6000 Portable Radio Cost: $27,000 Type: Asset - Replacement Useful Life: 15 Years Description: Purchase of the APX6000 Motorola portable radio to replace the non-technically supported XTS2500 Motorola radio. Justification: CSO radios have reached end life and PSO radios will reach end life beginning January 2024. Request replaced obsolete radios and begins a 10-year replacement cycle of 6/year. Project Name: APS6000XE Fire Portable Radios Cost: $23,000 Type: Asset - Replacement Useful Life: 15 Years Description: Replace end of life APS6000XE portable radios. Justification: The Factory Mutual intrinsically safe certification (non-sparking electrical) has expired for existing APX6000XE radios and they are approaching end of life. Each fire apparatus has 4-6 portable radios. The replacement plan is as follows: (2023) E321, 4x radios and multi-bank charger $23,000; (2024) L311, 4x radios and multi-bank charger $24,000; (2025) E313, 4x radios and multibank charger $25,000; (2026) S321, 6x radios and multi-bank charger $35,000; (2027) n/a - E322 will be out of 94 2023 Budget Special Revenue Funds Oneida Service Agreement - Fund 241 Project Name: Turnout Gear Cost: $23,000 Type: Asset - Replacement Useful Life: 10 Years Description: Annual replacement of fire turnout gear. Justification: Turnout gear cannot be used 10 years after the date of manufacturing. Turnout gear has increased to approximately $2800. Previously only $2500 had been budgeted for each set. 2023) 8 sets, 2024-2027) 6 sets each year with a 10% increase Project Name: FileOnQ Cost: $7,000 Type: Asset - New Useful Life: 5 Years Description: The FileOnQ property and evidence management platform is revolutionary in its scope and benefit.  It is a complete solution tailored to meet our agency’s unique needs for managing both physical and digital evidence. It proactively reaches and empowers everyone involved with property and evidence, including patrol officers, investigators, crime scene technicians, evidence staff, and prosecutors. The benefits also extend to community members who may have had property stolen or lost.  Our subscription platform includes three unique solutions: EvidenceOnQ, Foundrop, and DigitalOnQ (not included as part of this initial proposal). This platform provides the tools we need to manage evidence (physical and digital), reduce risk and liability, eliminate duplicate work effort, and elevate your reputation in the community you serve. The cost is a one time fee of $7,000 and a monthly fee subscription fee $595/month. The monthly fee will come from the dues and subscriptions account if Justification: This product would replace GERP in the areas of property and evidence. The ability to obtain needed information for reporting purposes continues to be a struggle in GERP and there have been significant delays in the execution and implementation of upgrades to GERP. This program is fully customizable to the department needs. 95 2023 Budget Special Revenue Funds Oneida Service Agreement - Fund 241 Project Name: Fire Helmets/Gloves/Boots Cost: $6,200 Type: Asset - Replacement Useful Life: 10 Years Description: Annual replacement of fire helmets, gloves and boots. Justification: The ten year life span of the firefighter helmet is based on 10 years from the date of manufacturing, baring damage to the helmet due to use. There are 70 total helmets with a 10-year life. Inventory includes PSO and POC employees. Goal is to replace 8-10 helmet/glove/boot sets each year. 2023 request is for 8 helmets with shields, 10 sets of fire gloves and hoods and 8 pair of boots. Project Name: PPV Blowers Cost: $6,000 Type: Asset - Replacement Useful Life: 15 Years Description: Replace current 110 volt electric fan (1975) with updated battery operated smoke ejector fan Justification: Currently Public Safety has two electric smoke ejector fans on the fie truck that were manufactured in the 1970's. Due to the age and their use the fans lack fan speed RPMs to make them effective in removing smoke from a house or a building. The current fans require a electric power supply in order for them to operate. New fans would be battery operated, which allows them to be set up anywhere and they do not give off carcinogens like a combustible engine would. Additionally, the fans would be compatible with other battery powered equipment. Project Name: Bullet Proof Vest Replacements Cost: $5,400 Type: Asset - Replacement Useful Life: 5 Years Description: Annual replacement of existing officer bullet-proof vests. There are currently a total of 51 vests, one for each member of Public Safety. Vests have a 5-year life. Here is the five year replacement schedule: Justification: The ballistic vest National Institute of Justice or (NIJ) certifications expire every five years. The cost of each bullet proof vest is estimated at $900.00 a vest. There are 6 officers due to have their ballistic vest replaced by the end of 2023. Public Safety will submit to the Ballistic Vest Partnership program for a grant in 2023 for a possible 50% reimbursement on these ballistic vests. 96 2023 Budget Special Revenue Funds Oneida Service Agreement - Fund 241 Project Name: AED Replacements Cost: $4,600 Type: Asset - Replacement Useful Life: 10 Years Description: We have a total of 16 AEDs. Our 10-year replacement cycle shows the AED in Car 1, Car 2, and the K9 Car are due to be replaced in 2023. Justification: The manufactures recommendation is for the AED units to be replaced every 10 yrs. Project Name: LIDAR/Radar Replacements Cost: $4,000 Type: Asset - Replacement Useful Life: 10 Years Description: Annual replacement of existing radar detectors. There are currently a total of 10 units, one in each police vehicle. Radar detectors have an asset life of 10 years. The five-year replacement schedule is as follows: Justification: We currently have (3) ProLaser3, and (2) ProLaser 4 LIDAR units that are operational. In 2021, two additional ProLaser3 units were taken out of service due to equipment failure. In 2022, one new ProLaser 4 LIDAR was purchased to slowly phase out the ProLaser3 units. The ProLaser3 units have been repaired multiple times. One of the operational ProLaser3 units shows a manufacture date of August 2005. The cost of a new ProLaser 4 LIDAR unit is $2,195. ProLaser4 anticipated quote to be $2,500. $1,500 is also requested for maintenance and parts to keep the existing Radar and LIDAR units in service. Examples would be for re-certification, re-calibration and any damaged or missing parts. Project Name: Fire Hose Replacement Cost: $3,000 Type: Asset - Replacement Useful Life: 10 Years Description: Annual replacement of existing fire hose. Replace up to $3,000 each year with replacement quantity based on pricing. Justification: Life span for fire hose is 10-15 years depending on what material the hose is made and number for times that it used on the fireground. The hose is pressure tested annually to check for leaks and hose 97 2023 Budget Special Revenue Funds Oneida Service Agreement - Fund 241 Project Name: Taser Cartridges Cost: $2,500 Type: Asset - Replacement Useful Life: 5 Years Description: Tasers are now covered by the Axon Contract Capital Expense item. Only cartridges would need to be purchased going forward. Justification: Only cartridges for 2023. Project Name: Hi-Rise Fire Hose Pack Cost: $2,250 Type: Asset - Replacement Useful Life: 15 Years Description: Plan calls for Hi-Rise Fire Hose Pack to be budgeted one (1) pack a year for the next five (5) years to outfit every fire truck in the fire truck fleet. Justification: Hi-Rise fire hose packs are an essential tool in fighting fires on multilevel buildings such as hotels, apartment buildings, and office buildings. The Hi-Rise fire packs are connected to the buildings standpipes in order to fight fires from the inside of the multi storied building. Project Name: Fitness Equipment Cost: $2,000 Type: Asset - Replacement Useful Life: 1-5 Years Description: Replacement and maintenance of Public Safety fitness room equipment. Replacement schedule includes the following equipment for the next five years: Replacement and maintenance of Public Safety fitness room equipment. Replacement schedule includes the following equipment for the next five years: 2023) Spin Bike (replacing 1 stationary bike), 2024) Weight training equipment, 2025) No planned purchases, 2026) Stationary bike 2-replacement (conventional exercise bike), 2027) Treadmill Justification: On a rotational basis or based on the condition of a piece of fitness equipment a piece of fitness equipment is replaced every year. The fitness equipment is the fitness room is open to be used by all 98 2023 Budget Special Revenue Funds Oneida Service Agreement - Fund 241 Project Name: Cyanide Kit (2) Cost: $1,800 Type: Asset - Replacement Useful Life: 1-5 Years Description: The Cyanide kit is used when a firefighter is exposed to harmful chemicals in a fire scene. Justification: Replace expired kits and allow for stocking one kit in each first out fire apparatus at Station 1 and Station 2. Kits have a 3 year shelf life and will need to be replaced in 2026. Project Name: SCBA Facepiece Replacements Cost: $1,100 Type: Asset - Replacement Useful Life: 15 Years Description: SCBA masks will be replaced with the new SCBA equipment Justification: SCBA mask replacement is used to replace SCBA mask that do not pass the annual fit test. SCBA masks are purchased to outfit new paid on call firefighters. Project Name: Village Hall/Public Safety PC Replacement Cost: $21,000 Type: Asset - Replacement Useful Life: 5 Years Description: Annual replacement of existing computer hardware. Justification: This replaces existing pc and laptop units based on an annual replacement schedule. Most pc's and/or laptops have a 5-8 year life. The replacement schedule is maintained and updated each year and all pc's are evaluated for replacement. Starting in 2023 we'll begin to migrate Village PC/Laptops to 99 2023 Budget Special Revenue Funds Oneida Service Agreement - Fund 241 Project Name: Host Server 1 Cost: $18,000 Type: Asset - Replacement Useful Life: 5 Years Description: Dell PowerEdge 630 Justification: This replaces VAVirtual 1 Host server. The warranty of the server expires January of 2019 (which as already been extended once). Based on how we move forward with a new SAN, we would size the new server appropriately. We would also directly connect this to the new SAN and bypassing a SAN Project Name: Wireless Access Point Upgrades Cost: $9,000 Type: Asset - Replacement Useful Life: 5 Years Description: Indoors - Meraki MR 46/56 or higher, Outdoors MR 86 or higher Justification: This would be the final phase of the WAP Upgrade process. The remaining wireless access points were put in 2015. Some of the models will be out of support come October of 2023. We would be replacing the WAP's with a new model that has Wi-Fi 6 capabilities. Project Name: Active Directory Server 1 Cost: $6,000 Type: Asset - Replacement Useful Life: 5 Years Description: Dell PowerEdge 450 Justification: This replaces AD Server 1 which was purchased in 2018. The warranty expires in January of 2023. Project Name: Active Directory Server 2 Cost: $6,000 Type: Asset - Replacement Useful Life: 5 Years Description: Dell PowerEdge 450 Justification: This replaces AD Server 2 which was purchased in 2018. The warranty expires in January of 2023. This is a redundant active directory server to AD 1. 100 2023 Budget Special Revenue Funds Oneida Service Agreement - Fund 241 Project Name: Public Safety Vestibule Call Box Cost: $2,100 Type: Asset - Replacement Useful Life: 10 Years Description: Axis A8105-E Flush Mount Justification: The existing Public Safety vestibule call box utilizes an existing analog phone line. With Analog lines being decommissioned in the next year or so coming year or so we would like to upgrade the call box and utilize a SIP line from our existing phone system. Project Name: Additional Camera Lens Cost: $1,200 Type: Asset - New Useful Life: 10 Years Description: 300mm & Wide Angle Lens Justification: The regular zoom lens (300mm) allows more up close photos that can be taken from a distance. The photographer can be standing at a distance during the event and still get personal shots that aren’t possible with the 18-135mm lens. The wide zoom lens would be used in order to get large crowd shots and elongated landscape and cityscape shots. Project Name: GoPro Camera Cost: $600 Type: Asset - New Useful Life: 10 Years Description: GoPro Camera Justification: The GoPro camera would be nice to add to the arsenal. It is more portable and rugged than the DSLR camera. It would all staff to get better shots in harsher environments. 101 2023 Budget Special Revenue Funds Oneida Service Agreement - Fund 241 2020 2021 2022 2022 2023 2023 vs 2022 Budget Account Actual Actual Forecast Budget Budget $ Change % Change REVENUES 241-5100-4176-0000 Intergovernmental -$ -$ -$ -$ 250,000$ 250,000$ N/A EXPENDITURES 8599..9198 Total Capital Outlay 194,284 - - - 250,000 250,000 N/A Excess of Revenues over (under) Expenditures (194,284) - - - - - N/A OTHER FINANCING SOURCES (USES) Transfers In 134,304 - - - - - N/A Net Change in Fund Balance (59,980) - - - - Fund Balance - January 1 59,980 - - - - Fund Balance - December 31 -$ -$ -$ -$ -$ 102 2023 Budget Special Revenue Funds K-9 Program - Fund 242 DEPARTMENT DESCRIPTION: SERVICES: * Canine Officer will perform police patrol, investigation, enforce traffic regulations and related law enforcement activities. * Protect life and property by performing firefighting, emergency medical aid, rescue and fire duties. * Patrol with, and care for a police dog in specialized duties such as; narcotic detection, building searches, suspect and missing persons tracking, and related law enforcement duties. * Provide approved canine demonstrations and talks to foster positive community relations. STAFFING (FTE Positions): * Ashwaubenon Public Safety allocates one officer/handler to the program. 2022 ACCOMPLISHMENTS: * In 9 months the K9 team had over 100 deployments. Major cases included: * Assisted DTG with interdiction traffic stops that led to a search warrant of a drug house & several people jailed on felony charges and keeper of a drug house. Narcotics were located in the house as well. * Canine had 25 assisted arrests that happened because of the canine indicating or alerting on vehicles, buildings, or areas that contained illegal narcotics. * Canine had 11 apprehensions or tracks that led to locating a subject that was taken into custody safely with no injuries to other officers. 2023 OBJECTIVES: * K9 Ole will be retiring at the beginning of 2023 and Ofc. Teske will begin training and working with a new canine. * Continue to assist patrol officers with drug interdiction and K9 patrol. * Continue to advance K9 knowledge and career by attending training and conferences. * Be a valuable resource to our agency and other agencies within Brown County for K9 needs. The K-9 Program is used to assist Ashwaubenon Public Safety in search and seizure operations such as drug searches, criminal tracking and missing person searches. This fund is used to account for donations received and used towards the K-9 Program. Expenditures are realized only as needed and if proper funding exists. K9 Officer and vehicle are funded in General Fund. This fund covers the K9 dog's personal care and maintenance. Over the past three decades the Public Safety Department has experienced tremendous change in population numbers, increased personnel, changes in department structure and increased criminal activity within the community. The Village of Ashwaubenon has seen increases in transient population along with government subsidized housing. Increases in illicit drug trafficking and other criminal activities have followed as well. A K-9 unit not only can be used to find illicit drugs, it can track criminals and aid in finding missing persons. Ashwaubenon Public Safety's K-9 is a dual purpose (Drug/Patrol). 103 2023 Budget Special Revenue Funds K-9 Program - Fund 242 2020 2021 2022 2022 2023 2023 vs 2022 Budget Account Actual Actual Forecast Budget Budget $ Change % Change REVENUES 242-5200-4600-0000 Interest 146 122 250 75 250 175 233.33% 242-5200-4702-0000 Donations 1,491 10,053 1,067 - 1,000 1,000 N/A 242-5200-4911-0000 Merchandise Sales 60 2,815 (920) - - - N/A Total Revenues 1,697 12,990 397 75 1,250 1,175 1566.67% EXPENDITURES 242-5200-6100-0000 Supplies / Equipment / Services 572 2,401 2,000