2022

2022 BUDGET 2022 BUDGET Developed By: Mary Kardoskee, Village President Joel Gregozeski, Village Manager Greg Wenholz, Finance Director 2022 Budget Village of Ashwaubenon Table of Contents INTRODUCTION SECTION Summary of Municipal Tax Levy Distributions and Tax Rate 1 Village Services' Costs for Average Tax Payer 2 Property Tax Rates - All Direct and Overlapping Governments 3 Tax Increment Calculation 4 Assessed Tax Rates - Comparative Summary 5 Equalized Tax Rates - Comparative Summary 6 Elected and Appointed Officials and Consultants 7 Standing Committees 8 Organizational Chart 9 GENERAL FUND General Fund Budget Summary 10 General Fund Revenue Graphs 11 General Fund Expenditure Graphs 12 General Fund Revenues Summary 13 General Fund Expenditures Summary – by Department 15 General Fund Expenditures Summary – by General Ledger Account 16 Expenditures General Government Village Board / Administration 18 Municipal Court 20 Village Clerk 22 Village Assessor 25 Finance 27 Information Technology 30 Building Inspection 35 Legal Services 37 Village Hall Maintenance 39 General Government 41 Public Safety Public Safety 43 Fire Inspection 47 Public Works/Sanitation Engineering 49 Street Administration 52 Garage 54 Street Maintenance 56 Curb & Gutter 58 Snow & Ice Control 59 Traffic Control 60 Street Lighting 61 Sidewalk Maintenance 62 School District Maintenance 63 Labor For Others 64 Transit System 65 Garbage & Refuse 66 Recycling 67 Landfill 68 Weed Control 69 Wood Chipping 70 2022 Budget Village of Ashwaubenon Table of Contents GENERAL FUND Parks, Recreation & Forestry Parks & Recreation Administration 71 Community Pool 73 Ashwaubomay Lake 75 Adult Recreation 77 Co-Sponsored Recreation 79 Youth Recreation 81 Park Maintenance 83 Community Center 86 Performing Arts Center 88 Forestry 89 Health & Human Services Animal Control 91 Conservation and Development Economic Development 92 SPECIAL REVENUE FUND Special Revenue Funds Summary 94 Park Development 95 Donation 97 Public Safety K-9 Program 98 Public Safety DARE/Liaison Program 100 Public Safety Citizen’s Academy Program 102 Public Safety Cadets Program 103 Excess Sales Tax 105 American Rescue Plan Act (ARPA) 106 Employee Retirement 112 DEBT SERVICE FUND Debt Service 113 CAPITAL PROJECT FUNDS Capital Project Funds Summary 117 Street Construction 118 Village Buildings 120 Parks & Recreation 122 Public Safety 124 Land Sales & Acquisitions 130 Tax Incremental District #3 131 Tax Incremental District #4 132 Tax Incremental District #5 133 ENTERPRISE FUNDS Enterprise Funds Summary 134 Water Utility 135 Sewer Utility 142 Storm Water Utility 146 INTERNAL SERVICE FUNDS Internal Service Funds Summary 153 Dental Insurance 154 Health Insurance 155 Equipment Replacement 156 Village of ASHWAUBENON 2022 Operating Budget INTRODUCTORY SECTION 2022 Budget Village of Ashwaubenon Summary of Municipal Tax Levy Distributions and Tax Rate 2022 BUDGET 2021 BUDGET 2021 Levy 2020 Levy Increase/(Decrease) Percent Change General Fund 10,203,559$ 9,784,368$ 419,191$ 4.28% Special Revenue Funds 57,500 25,000 32,500 130.00% Capital Projects Funds 756,490 756,140 350 0.05% Debt Service Fund 481,058 601,411 (120,353) -20.01% Referendum Bonding 1,544,450 1,547,850 (3,400) -0.22% Total Municipality Levy 13,043,057$ 12,714,769$ 328,288$ 2.58% Municipal Operations Tax Rate 4.78$ 5.08$ (0.31)$ -6.01% Referendum Related Tax Rate 0.64$ 0.71$ (0.07)$ -9.86% Total Municipal Tax Rate 5.42$ 5.79$ (0.38)$ -6.48% 78.2% 0.4% 5.8% 3.7% 11.8% 2021 Municipal Levy Distribution General Fund Special Revenue Funds Capital Projects Funds Debt Service Fund Referendum Bonding 77.0% 0.2% 5.9% 4.7% 12.2% 2020 Municipal Levy Distribution General Fund Special Revenue Funds Capital Projects Funds Debt Service Fund Referendum Bonding $4.69 $4.95 $4.95 $4.98 $5.42 $5.37 $4.93 $4.98 $5.08 $4.78 $- $- $0.40 $0.45 $0.70 $0.75 $0.69 $0.70 $0.71 $0.64 $4.69 $4.95 $5.35 $5.43 $6.12 $6.12 $5.62 $5.68 $5.79 $5.42 $- $1.00 $2.00 $3.00 $4.00 $5.00 $6.00 $7.00 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 Village of Ashwaubenon - Tax Rate Municipal Operations Referendum Total 1 2022 Budget Village of Ashwaubenon Village Services' Costs for Average Tax Payer Median Village of Ashwaubenon Home Assessed Value 187,300$ 2020 Budget Village of Ashwaubenon Tax Rate 5.41780$ Tax Payment to the Village of Ashwaubenon 1,014.75$ Village Services' Cost Breakout to the Average Village of Ashwaubenon Tax Payer: Public Safety 418.62$ Public Works Engineering, Streets Maintenance, Curb & Gutter, Garage, Admin 110.52$ Snow Removal 9.80$ Street Lighting 25.38$ Annual Mill/Pave Road Reconstruction 52.52$ Sanitation (garbage, recycling, wood chipping, yard waste collection) 51.79$ Parks, Recreation, Forestry Pool, Lake, Youth / Adult / Co-Sponsored Programming, Administration 40.24$ Park Maintenance and Forestry 45.69$ General Government Administration, Court, Clerk, Assessor, Finance, Building Inspection, Attorney 45.88$ Other Government (insurance, village hall maintenance, building fund) 32.52 $ IT 17.23 $ Economic Development 6.97 $ Debt Service - Municipal (Oneida St, Klipstine Park, Cormier Rd, Waube Ln) 37.43 $ Debt Service - Referendum 120.16 $ Average Homeowner 2022 Village of Ashwaubenon, WI DATE January 1, 2022 PAY TO Village of Ashwaubenon 1,014.75 $ One thousand, fourteen and 75/100 DOLLARS FOR Annual Property Tax Average Homeowner 2 2022 Budget Village of Ashwaubenon Property Tax Rates - All Direct and Overlapping Governments Village of Ashwaubenon - Ashwaubenon School District Fiscal Village of Ashwaubenon Overlapping Rates Year/ Capital Percent Ashwaubenon Northeast Wisconsin State of Tax Roll General Debt Service Projects/ Total of Total School District Technical College Brown County Wisconsin Year Fund Municipal Referendum Spec Rev Rate Tax Bill Rate Percent Rate Percent Rate Percent Rate Percent 2013/2012 4.01$ 0.50$ -$ 0.18$ 4.69$ 23.8% 8.78$ 44.6% 1.56$ 7.9% 4.50$ 22.8% 0.16$ 0.8% 2014/2013 4.26$ 0.52$ -$ 0.17$ 4.95$ 23.7% 9.45$ 45.3% 1.65$ 7.9% 4.64$ 22.2% 0.17$ 0.8% 2015/2014 4.26$ 0.53$ 0.40$ 0.16$ 5.35$ 25.1% 10.33$ 48.4% 0.81$ 3.8% 4.69$ 22.0% 0.17$ 0.8% 2016/2015 4.29$ 0.51$ 0.45$ 0.18$ 5.43$ 25.4% 10.23$ 47.9% 0.80$ 3.7% 4.73$ 22.1% 0.17$ 0.8% 2017/2016 4.54$ 0.60$ 0.70$ 0.28$ 6.12$ 28.3% 9.78$ 45.3% 0.84$ 3.9% 4.69$ 21.7% 0.17$ 0.8% 2018/2017 4.53$ 0.52$ 0.75$ 0.32$ 6.12$ 28.4% 9.62$ 44.7% 0.89$ 4.1% 4.91$ 22.8% -$ 0.0% 2019/2018 4.31$ 0.31$ 0.69$ 0.31$ 5.62$ 29.3% 8.24$ 43.0% 0.81$ 4.2% 4.49$ 23.4% -$ 0.0% 2020/2019 4.44$ 0.23$ 0.70$ 0.31$ 5.68$ 29.5% 8.24$ 42.8% 0.85$ 4.4% 4.50$ 23.4% -$ 0.0% 2021/2020 4.45$ 0.27$ 0.71$ 0.36$ 5.79$ 29.6% 8.50$ 43.4% 0.87$ 4.4% 4.42$ 22.6% -$ 0.0% 2022/2021 4.24$ 0.20$ 0.64$ 0.34$ 5.42$ 29.6% 8.07$ 44.1% 0.78$ 4.3% 4.04$ 22.1% -$ 0.0% Village of Ashwaubenon - West DePere School District Fiscal Village of Ashwaubenon Overlapping Rates Year/ Capital Percent West DePere Northeast Wisconsin State of Tax Roll General Debt Service Projects/ Total of Total School District Technical College Brown County Wisconsin Year Fund Municipal Referendum Spec Rev Rate Tax Bill Rate Percent Rate Percent Rate Percent Rate Percent 2013/2012 4.01$ 0.50$ -$ 0.18$ 4.69$ 21.5% 10.93$ 50.1% 1.56$ 7.1% 4.50$ 20.6% 0.16$ 0.7% 2014/2013 4.26$ 0.52$ -$ 0.17$ 4.95$ 22.2% 10.88$ 48.8% 1.65$ 7.4% 4.64$ 20.8% 0.17$ 0.8% 2015/2014 4.26$ 0.53$ 0.40$ 0.16$ 5.35$ 23.4% 11.80$ 51.7% 0.81$ 3.5% 4.69$ 20.5% 0.17$ 0.8% 2016/2015 4.29$ 0.51$ 0.45$ 0.18$ 5.43$ 24.3% 11.18$ 50.1% 0.80$ 3.6% 4.73$ 21.2% 0.17$ 0.8% 2017/2016 4.54$ 0.60$ 0.70$ 0.28$ 6.12$ 27.4% 10.48$ 47.0% 0.84$ 3.8% 4.69$ 21.0% 0.17$ 0.8% 2018/2017 4.53$ 0.52$ 0.75$ 0.32$ 6.12$ 27.2% 10.55$ 47.0% 0.89$ 4.0% 4.91$ 21.9% -$ 0.0% 2019/2018 4.31$ 0.31$ 0.69$ 0.31$ 5.62$ 27.3% 9.69$ 47.0% 0.81$ 3.9% 4.49$ 21.8% -$ 0.0% 2020/2019 4.44$ 0.23$ 0.70$ 0.31$ 5.68$ 26.8% 10.17$ 48.0% 0.85$ 4.0% 4.50$ 21.2% -$ 0.0% 2021/2020 4.45$ 0.27$ 0.71$ 0.36$ 5.79$ 26.8% 10.49$ 48.6% 0.87$ 4.0% 4.42$ 20.5% -$ 0.0% 2022/2021 4.24$ 0.20$ 0.64$ 0.34$ 5.42$ 27.1% 9.74$ 48.7% 0.78$ 3.9% 4.04$ 20.2% -$ 0.0% Notes: The basis for property tax is per $1,000 assessed valuation. The Village of Ashwaubenon completed property valuation reassessments in 2013, 2018, and 2021. Village 27.1% WDP School District 48.7% NWTC 3.9% Brown Co. 20.2% West DePere School District Property Tax Bill Village WDP School District NWTC Brown Co. Village 29.6% Ash School District 44.1% NWTC 4.3% Brown Co. 22.1% Ashwaubenon School District Property Tax Bill Village Ash School District NWTC Brown Co. $18.21 $19.33 $19.84 $19.62 $19.85 $19.65 $17.48 $17.70 $18.10 $17.02 $20.36 $20.76 $21.31 $20.57 $20.55 $20.58 $18.93 $19.63 $20.09 $18.68 $16.00 $17.00 $18.00 $19.00 $20.00 $21.00 $22.00 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 Total Assessed Tax Rates by School District Ashwaubenon School District West DePere School District 3 2022 Budget Village of Ashwaubenon Tax Increment Calculation Equalized Equalized Apportioned Value Interim Value Amount to Tax Taxing Jurisdiction Levy (w/o TIF) Rate (with TIF) be Levied Increment BROWN COUNTY 9,723,039.67 2,554,463,200 0.003806295 2,864,580,100 10,903,436.91 1,180,397.24 ASHWAUBENON SCHOOLS 17,320,720.00 2,274,451,885 0.007615338 2,546,586,685 19,393,118.35 2,072,398.35 WEST DEPERE SCHOOLS 2,552,000.00 280,011,315 0.009113917 317,993,415 2,898,165.59 346,165.59 VTAE 1,886,175.43 2,554,463,200 0.000738384 2,864,580,100 2,115,160.11 228,984.68 VILLAGE OF ASHWAUBENON 13,043,057.00 2,554,463,200 0.005105987 2,864,580,100 14,626,508.75 1,583,451.75 TOTAL FOR TAX INCREMENT 44,524,992.10$ 49,936,389.71$ 5,411,397.61$ ALLOCATION OF TAX INCREMENT TID #3 3,745,896.49$ 214,670,200$ 69% TID #4 1,206,730.00 69,155,400 22% TID #5 458,771.12 26,291,300 8% 5,411,397.61$ 310,116,900$ 100% 4 2022 Budget Village of Ashwaubenon Assessed Tax Rates - Comparative Summary of Jurisdictional Levies Ashwaubenon School District Increase/ Increase/ 2021 2021 2020 2020 (Decrease) (Decrease) Jurisdiction Levy Tax Rate Levy Tax Rate in Levy % Change in Tax Rate % Change Village of Ashwaubenon 13,043,057$ 5.41777$ 12,714,769$ 5.79312$ 328,288$ 2.58% (0.37535)$ -6.48% Ashwaubenon School District 17,320,720 8.07357 16,643,395 8.50330 677,325 4.07% (0.42974) -5.05% N.W.T.C. Vocational School 1,886,175 0.78347 1,899,861 0.86562 (13,686) -0.72% (0.08215) -9.49% Brown County 9,723,040 4.03872 9,709,508 4.42386 13,532 0.14% (0.38514) -8.71% Tax Incremental Districts 5,065,232 - 5,013,121 - 52,111 1.04% - - Subtotal 47,038,224 18.31353 45,980,655 19.58590 1,057,569 2.30% (1.27238) -6.50% State Credit - Schools (3,111,262) (1.29525) (3,252,879) (1.48347) 141,617 4.35% 0.18822 12.69% Net Levy and Tax Rate 43,926,963$ 17.01827$ 42,727,776$ 18.10243$ 1,199,187$ 2.81% (1.08416)$ -5.99% West DePere School District Increase/ Increase/ 2021 2021 2020 2020 (Decrease) (Decrease) Jurisdiction Levy Tax Rate Levy Tax Rate in Levy % Change in Tax Rate % Change Village of Ashwaubenon 13,043,057$ 5.41777$ 12,714,769$ 5.79312$ 328,288$ 2.58% (0.37535)$ -6.48% West DePere School District 2,552,000 9.73591 2,491,076 10.48807 60,924 2.45% (0.75215) -7.17% N.W.T.C. Vocational School 1,886,175 0.78347 1,899,861 0.86562 (13,686) -0.72% (0.08215) -9.49% Brown County 9,723,040 4.03872 9,709,508 4.42386 13,532 0.14% (0.38514) -8.71% Tax Incremental Districts 3,338,999 - 3,390,834 - (51,835) -1.53% - - Subtotal 30,543,271 19.97587 30,206,048 21.57067 337,223 1.12% (1.59479) -7.39% State Credits - Schools (385,568) (1.29525) (406,083) (1.48347) 20,515 5.05% 0.18822 12.69% Net Levy and Tax Rate 30,157,704$ 18.68062$ 29,799,966$ 20.08719$ 357,738$ 1.20% (1.40657)$ -7.00% 5 2022 Budget Village of Ashwaubenon Equalized Tax Rates - Comparative Summary of Jurisdictional Levies Ashwaubenon School District Increase/ Increase/ 2021 2021 2020 2020 (Decrease) (Decrease) Jurisdiction Levy Tax Rate Levy Tax Rate in Levy % Change in Tax Rate % Change Village of Ashwaubenon 13,043,057$ 5.10599$ 12,714,769$ 5.32279$ 328,288$ 2.58% (0.21680)$ -4.07% Ashwaubenon School District 17,320,720 7.61534 16,643,395 7.81252 677,325 4.07% (0.19718) -2.52% N.W.T.C. Vocational School 1,886,175 0.73838 1,899,861 0.79534 (13,686) -0.72% (0.05696) -7.16% Brown County 9,723,040 3.80629 9,709,508 4.06469 13,532 0.14% (0.25840) -6.36% Tax Incremental Districts #3 & #4 5,065,232 - 5,013,121 - 52,111 1.04% - - Subtotal 47,038,224 17.26600 45,980,655 17.99534 1,057,569 2.30% (0.72933) -4.05% State Credit - Schools (3,113,519) (1.36891) (3,263,166) (1.53175) 149,647 4.59% 0.16284 10.63% Net Levy and Tax Rate 43,924,705$ 15.89709$ 42,717,488$ 16.46358$ 1,207,217$ 2.83% (0.56649)$ -3.44% West DePere School District Increase/ Increase/ 2021 2021 2020 2020 (Decrease) (Decrease) Jurisdiction Levy Tax Rate Levy Tax Rate in Levy % Change in Tax Rate % Change Village of Ashwaubenon 13,043,057$ 5.10599$ 12,714,769$ 5.32279$ 328,288$ 2.58% (0.21680)$ -4.07% West DePere School District 2,552,000 9.11392 2,491,076 9.64062 60,924 2.45% (0.52670) -5.46% N.W.T.C. Vocational School 1,886,175 0.73838 1,899,861 0.79534 (13,686) -0.72% (0.05696) -7.16% Brown County 9,723,040 3.80629 9,709,508 4.06469 13,532 0.14% (0.25840) -6.36% Tax Incremental Districts #3 & #4 3,338,999 - 3,390,834 - (51,835) -1.53% - - Subtotal 30,543,271 18.76458 30,206,048 19.82344 337,223 1.12% (1.05885) -5.34% State Credits - Schools (383,310) (1.36891) (395,795) (1.53175) 12,485 3.15% 0.16284 10.63% Net Levy and Tax Rate 30,159,961$ 17.39567$ 29,810,253$ 18.29169$ 349,708$ 1.17% (0.89601)$ -4.90% 6 Village of Ashwaubenon 2022 Budget Elected and Appointed Officials and Consultants Elected Position Village Official Years of Service Expiration Date of Current Village President Mary Kardoskee 17 April 2022 Village Trustee - Wards 1 & 2 Open - April 2023 Village Trustee - Wards 3 & 4 Gary Paul 11 April 2023 Village Trustee - Wards 5 & 6 Chris Zirbel 5 April 2023 Village Trustee - Wards 7 & 8 Jay Krueger 1 April 2024 Village Trustee - Wards 9 & 10 Steve Kubacki 1 April 2024 Village Trustee - Wards 11 & 12 Tracy Flucke 1 April 2024 Village Judge Gary Wickert 34 April 2023 Appointed Position Village Employee Years in Position Years with Village Village Manager Joel Gregozeski 1 1 Village Attorney Tony Wachewicz 5 5 Village Clerk Kris Teske 1 1 Public Safety Director Brian Uhl 2 2 Public Works Director Doug Martin 19 21 Finance Director Greg Wenholz 15 15 Director of Community Development Aaron Schuette 5 5 Parks, Recreation & Forestry Director Rex Mehlberg 17 17 Consultant Type Consultant Assessor Paul Denor, Fair Market Assessments, Green Bay, WI Labor Counsel Von Briesen & Roper, S.C., Milwaukee, WI Certifiied Public Accountant Baker Tilly US, LLP, Madison, WI Financial Consultants Robert W. Baird & Co., Milwaukee, WI TIF Consultants Robert W. Baird & Co., Milwaukee, WI Bond Counsel Quarles & Brady, Milwaukee, WI Medical and Dental Consultants Hayes Companies, Milwaukee, WI 7 Village of Ashwaubenon 2022 Budget Standing Committees Committees with Appointments by Village President: Ashwaubenon Voters Clerk ELECTED Village Board President (1) Trustees (6) ELECTED Municipal Judge ELECTED Bicycle and Pedestrian Standing Committee Site Plan Review Committee Public Works & Protection Committee Planning Board Finance & Personnel Committee Parks & Recreation Board Tree Board Ethics Board Community Development Authority Police & Fire Commission Room Tax Commission Zoning Board of Appeals 8 Village of Ashwaubenon Organizational & Functional Structure Adopted by Village Board— August 24, 2021 CITIZENS OF ASHWAUBENON VILLAGE BOARD President (1) & Trustees (6) President: 3-yr Term, At-Large, Non-Partisan Trustees: 3-yr Term, Non-Partisan MUNICIPAL JUDGE Village Manager PUBLIC WORKS / UTILITIES FINANCE / INFORMATION TECHNOLOGY PARKS, RECREATION & FORESTRY COMMUNITY DEVELOPMENT CITIZEN BOARDS, COMMITTEES, & COMMISSIONS • Bicycle & Pedestrian Committee • Board of Review • Community Development Authority • Ethics Board • Finance & Personnel Committee • Parks & Recreation Board • Plan Commission • Police & Fire Commission • Public Works & Protection Committee • Site Plan Review Committee • Tree Board • Zoning Board of Appeals Appointments Made by Village President, Confirmed by Board Village Attorney Village Clerk TEAM TEAM TEAM TEAM TEAM FUNCTIONS FUNCTIONS FUNCTIONS FUNCTIONS FUNCTIONS CITIZENS OF ASHWAUBENON TEAM FUNCTIONS FUNCTIONS TEAM TEAM FUNCTIONS Full Time: 2 Part Time: 0 Seasonal/Temp: 0 Full Time: 1 Part Time: 0 (0.30 FTE) Seasonal/Temp: 0 Full Time: 2 Part Time: 0 (0.7 FTE) Seasonal/Temp: 0 Full Time: 38 Part Time: 0 (0.5 FTE) Seasonal/Temp: +/- 9 Full Time: 5 Part Time: 0 Seasonal/Temp: +/- 5 Full Time: 8 Part Time: 1 (0.5 FTE) Seasonal/Temp: +/- 195 Full Time: 3 Part Time: 1 (1.0 FTE) Seasonal/Temp: 0 Full Time: 1 Part Time: 1 (0.5 FTE) Seasonal/Temp: 0 Village Manager (1) Confidential Exec Secretary (1) • Village Meeting Coordination • Village Board/Committee Relations / Policy Execution / Recording Secretary • Strategic Planning / Performance Management • Departmental Supervision • External and Internal Communications Management (Newsletter, Website, Blog, Social Media, Intranet) • Collective Bargaining • Personnel, HR, and Benefits Administration • Insurance / Risk / Safety / Liability Program Management Village Attorney (1) Deputy Clerk / Legal Asst. (0.3) Village Clerk (1) Deputy Clerk / Legal Asst. (0.7) Director of Community Dev. (1) Customer Services Rep (0.5) Building Inspector (2) Code Enforcement Officer (0.5) Dir. of Parks, Rec .& Forestry (1) Customer Services Rep (1) Program Supervisor (1) Senior Prog. Coordinator (0.5) Program Staff (100 PT Seas.) Aquatics Supervisor (1) Aquatics Personnel (75 PT Seas.) Park Maintenance Foreman (1) Park Workers (2) Seasonal Laborer (15) Forester (1) Forestry Workers (5 PT Seas.) Finance Director (Treasurer) (1) Accountant (1) Financial/Payroll Analyst (1) Accounts Receivable / Utility Clerk (1) Tax Collections (4-5 PT Seas.) IT Network Administrator (1) Director of Public Works (1) Customer Services Rep (0.5) Village Engineer (1) GIS Coordinator (1) Operations Supervisor (1) Street Foreman (2) Street Worker (13) Seasonal Laborer (9) Mechanic (3) Utility Operations Supervisor (1) Utility Foreman (1) Utility Worker (4) Municipal Judge Clerk of Courts (1.5) • Legal Services • Village Prosecution • Special Legal Counsel • Collective Bargaining • Planning and Zoning • Development & Zoning Permitting • Building Inspection • Zoning Code Enforcement • Comprehensive Planning • Plan Commission Administration • Site Plan Review Administration • Short Term Rental Administration • Farm Animal Permitting (Chickens, pigeons, etc.) • Receipting • Park & Green Space Planning • Parks & Grounds Maintenance • Forestry and Turf Management • Recreation & Enrichment Pro- grams (All Ages) • Community Center Management & Operations • Facility Rental Administration • Community Wide Special Events • Aquatics (Beach & Pool Manage- ment & Operations) • Receipting • Accounting • Budget Administration • Accounts Receivable and Payable • Investment Administration • Treasury Management • Financial Reporting • Purchasing Oversight • Payroll Accounting • Information Technology Administration • Property Tax Collection • Utility Account Support • Utility Billing • Audit Oversight • Weights & Measures • Construction and Development Oversight • Infrastructure Maintenance • Village Facility Management • Street Repair and Maintenance • Winter Road & Sidewalk Maintenance • Fleet Maintenance • Water & Sanitary Sewer Utilities • Stormwater Management • Sign Maintenance • Refuse & Recycling Collection • Geographic Information Systems • Street & ROW Excavation Permits • Receipting • Operation of Municipal Court Total Village Staffing (w/o Utility) Full Time: 119 Part Time: 7 (3.0 FTE) Seasonal/Temp: +/- 248 Shared Customer Services Rep Election: 4-yr Term • Village Board Records & Proceedings • Municipal Code Administration • Election Administration • Public Records Management • Public Hearings/Notices • Competitive Bid Openings • Customer Service / Front Desk • License/Permit Administration • Receipting COLOR LEGEND Green = Department Head Purple = Reports to Green Blue = Reports to Purple Orange = Reports to Blue Sky Blue = Reports to Orange Red = Contract Service Yellow = Village Staffing Levels PUBLIC SAFETY TEAM FUNCTIONS Full Time: 58 Part Time: 3 (1.5 FTE) Seasonal/Temp: +/- 39 Chief of Public Safety (1) Confidential Assistant (1) Information Manager (1) Records Clerk (2.5) Deputy Chief (1) Commander (1) Captain—Investigations (1) Investigators (3) K-9 (1) DTF (1) CSO Part-time (1.0) Evidence Tech (1) SRO (2) Crossing Guard (14 PT Seas.) Captain—Shift A/B/C (3) Lieutenant (6) PSO (27) Night Shift PSO (3) Late Power (1) Lead Fire Inspector (1) PT Fire Inspectors (2) POC Captain (2) POC Lieutenant (3) POC FF/EMTs (20) • Public Safety • Traffic Control • Community Policing • Parking Enforcement • Animal Control • Emergency Management • Records Management • Crime Investigation • School Liaison • Citizen Education / Engagement • K9 Program • Fire Inspection • Fire Prevention • Fire Suppression • Advanced/Basic EMS • Rescue • Alarm Permitting • Escort/Massage Licensing Updated: August 24, 2021 Shared Deputy Clerk / Legal Assistant Village Assessor FUNCTIONS TEAM Full Time: 1 Part Time: 0 Seasonal/Temp: 0 Village Assessor (Contracted) Assessment Technician (1) • Assessment Administration 9 Village of ASHWAUBENON 2022 Operating Budget GENERAL FUND 2022 Budget Village of Ashwaubenon General Fund Summary 2019 2020 2021 2021 2022 Account Actual Actual Forecast Budget Budget REVENUES Property Taxes 9,657,072$ 9,795,792$ 9,862,962$ 9,784,368$ 10,203,559$ Other Taxes 467,501 205,333 400,000 350,000 450,000 Special Assessments 2,990 960 2,260 2,260 2,260 Intergovernmental 2,427,464 2,694,567 2,381,854 2,333,556 2,532,053 Licenses & Permits 412,079 416,545 352,133 347,128 392,050 Fines and Forfeitures 257,143 196,515 315,000 346,000 320,000 Public Charges for Services 1,477,828 1,064,270 1,444,626 1,458,665 1,507,512 Interest Income 276,125 219,413 144,000 210,500 165,500 Donations 700 1,000 1,000 5,000 1,000 Miscellaneous 439,898 417,881 388,880 431,880 393,396 Total Revenues 15,418,800 15,012,276 15,292,715 15,269,357 15,967,330 EXPENDITURES General Government 2,269,592 2,395,133 2,484,442 2,511,271 2,543,293 Public Safety 8,264,117 7,704,207 8,083,497 8,387,435 8,519,416 Public Works 2,593,891 2,361,329 2,337,757 2,558,231 2,634,779 Sanitation 948,569 854,560 859,434 869,197 918,261 Parks, Recreation & Forestry 1,850,104 1,593,966 1,847,412 1,931,459 1,996,414 Health & Human Services 6,479 4,245 6,520 6,645 6,645 Conservation & Development 110,971 131,498 118,914 120,119 123,522 Total Expenditures 16,043,724 15,044,938 15,737,976 16,384,357 16,742,330 Excess of Revenues over (under) Expenditures (624,924) (32,662) (445,261) (1,115,000) (775,000) Other Financing Sources (Uses) Proceeds from Sale of Other Capital Assets 100 - - - - Transfer In - Enterprise Fund Tax Equivalent 465,561 462,265 450,000 465,000 450,000 Transfers In 434,000 350,000 325,000 325,000 325,000 Transfers Out (868,466) (768,805) (654,739) - - Total Other Financing Sources 31,195 43,460 120,261 790,000 775,000 Net Change in Fund Balance (593,728) 10,798 (325,000) (325,000) - Fund Balance - January 1 6,182,569$ 5,588,841$ 5,599,639$ 5,468,004$ 5,274,639$ Fund Balance - December 31 5,588,841$ 5,599,639$ 5,274,639$ 5,143,004$ 5,274,639$ 10 2022 Budget Village of Ashwaubenon General Fund Revenue Graphs Property Taxes Other Taxes Intergovernmental Licenses & Permits Fines and Forfeitures Charges for Services Interest Income Other Sources General Fund Capital Projects / Special Revenue Fund 61% 3% 15% 2% 2% 9% 1% 7% 2022 Budget Revenues by Account Type Property Taxes - $10,203,559 Other Taxes - $450,000 Intergovernmental - $2,532,053 Licenses & Permits - $392,050 Fines and Forfeitures - $320,000 Charges for Services - $1,507,512 Interest Income - $165,500 Other Sources - $1,171,656 9,657,072 9,795,792 9,862,962 10,203,559 467,501 205,333 400,000 450,000 2,427,464 2,694,567 2,381,854 2,532,053 412,079 416,545 352,133 392,050 257,143 196,515 315,000 320,000 1,477,828 1,064,270 1,444,626 1,507,512 276,125 219,413 144,000 165,500 1,343,249 1,232,106 1,167,140 1,171,656 - 2,000,000 4,000,000 6,000,000 8,000,000 10,000,000 12,000,000 14,000,000 16,000,000 18,000,000 2019 ACTUAL 2020 ACTUAL 2021 FORECAST 2022 BUDGET Historic General Fund Revenues by Account Type Property Taxes Other Taxes Intergovernmental Licenses & Permits Fines and Forfeitures Charges for Services Interest Income Other Sources 8,783 8,988 8,738 8,903 9,458 9,368 9,622 9,812 9,784 10,346 398 350 335 378 584 670 688 700 781 814 1,091 1,088 1,082 1,065 1,257 1,094 696 500 601 481 - - 826 937 1,456 1,545 1,543 1,546 1,548 1,544 - 2,000 4,000 6,000 8,000 10,000 12,000 14,000 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 Thousands Historic Tax Levy Allocation General Fund Capital Projects / Special Revenue Fund Debt Service - Operations Debt Service - Referendum 11 2022 Budget Village of Ashwaubenon General Fund Expenditure Graphs Purchased Services Other Charges General Government Public Safety Public Works Sanitation Parks, Recreation & Forestry Health & Human Services Conservation & Development General Government Public Safety 55% 19% 7% 11% 8% 2022 Budget Expenditures by Account Type Wages - $9,180,146 Benefits - $3,129,127 Supplies - $1,173,700 Purchased Services - $1,931,092 Other Charges - $1,328,265 8,694,448 8,281,682 8,748,034 9,180,146 3,127,729 2,617,453 2,930,185 3,129,127 1,150,736 1,090,082 1,122,848 1,173,700 1,816,423 1,867,219 1,618,332 1,931,092 2,122,853 1,957,307 1,973,316 1,328,265 - 2,000,000 4,000,000 6,000,000 8,000,000 10,000,000 12,000,000 14,000,000 16,000,000 18,000,000 2019 ACTUAL 2020 ACTUAL 2021 FORECAST 2022 BUDGET Historic General Fund Expenditures by Account Type Wages Benefits Supplies Purchased Services Other Charges 15% 51% 16% 5% 12% 0% 1% 2022 Budget Expenditures by Department General Government - $2,543,293 Public Safety - $8,519,416 Public Works - $2,634,779 Sanitation - $918,261 Parks, Recreation & Forestry - $1,996,414 Health & Human Services - $6,645 Conservation & Development - $123,522 3,138,057 3,163,937 3,139,181 2,543,293 8,264,117 7,704,207 8,083,497 8,519,416 2,593,891 2,361,329 2,337,757 2,634,779 948,569 854,560 859,434 918,261 1,850,104 1,593,966 1,847,412 1,996,414 - 2,000,000 4,000,000 6,000,000 8,000,000 10,000,000 12,000,000 14,000,000 16,000,000 18,000,000 2019 ACTUAL 2020 ACTUAL 2021 FORECAST 2022 BUDGET Historic General Fund Expenditures by Department General Government Public Safety Public Works Sanitation Parks, Recreation & Forestry Health & Human Services Conservation & Development 12 2022 Budget Village of Ashwaubenon General Fund Revenues 2019 2020 2021 2021 2022 2022 vs 2021 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change Taxes 100-5100-4000-0000 Property Taxes 9,657,072$ 9,795,792$ 9,862,962$ 9,784,368$ 10,203,559$ 419,191$ 4.28% 100-5100-4005-0000 Room Tax 467,501 205,333 400,000 350,000 450,000 100,000 28.57% Total Taxes 10,124,573 10,001,125 10,262,962 10,134,368 10,653,559 519,191 5.12% Special Assessments 2,990 960 2,260 2,260 2,260 - 0.00% Intergovernmental Federal Aids 100-5100-4100-0000 Federal Grants - 7,007 - - - - N/A 100-5500-4100-0221 Federal Aid, Routes to Recovery - 274,406 - - - - N/A State Aids 100-5100-4120-0000 State Shared Revenues 443,855 438,536 429,745 429,745 460,691 30,946 7.20% 100-5100-4121-0000 Exempt Computer Aids 243,697 243,697 243,697 243,697 243,697 - 0.00% 100-5100-4122-0000 Expenditure Restraint Program 120,211 108,386 64,096 64,096 55,602 (8,494) -13.25% 100-5100-4123-0000 Personal Property Aid 184,305 141,818 99,331 99,331 141,818 42,487 42.77% 100-5100-4124-0000 Transportation Aid 965,197 981,592 1,027,280 1,001,520 1,108,496 106,976 10.68% 100-5100-4125-0000 Fire Insurance Dues 94,870 98,547 102,972 92,500 105,000 12,500 13.51% 100-5100-4126-0000 Recycling Grant 76,175 76,167 72,623 76,000 76,000 - 0.00% 100-5100-4127-0000 Municipal Service 5,912 15,021 14,439 5,300 14,400 9,100 171.70% 100-5200-4129-0000 Police Training 39,702 52,078 40,000 35,020 40,000 4,980 14.22% 100-5200-4130-0000 Rescue 7,201 6,129 6,000 6,000 6,000 - 0.00% 100-5100-4132-0000 Video Service - 21,594 43,325 43,325 43,325 - 0.00% Local Aids - N/A 100-5200-4175-0000 School District 214,339 184,177 221,322 219,998 220,000 2 0.00% 100-5100-4195-0000 Other 32,000 34,000 17,024 17,024 17,024 - 0.00% Total Intergovernmental 2,427,464 2,694,567 2,381,854 2,333,556 2,532,053 198,497 8.51% Licenses & Permits Licenses 100-5100-4300-7700 Liquor & Malt Beverage 43,633 43,220 40,000 40,000 40,000 - 0.00% 100-5100-4300-7701 Operators 16,085 9,340 14,000 14,000 14,000 - 0.00% 100-5100-4300-7702 Cigarette 1,800 1,900 1,800 1,800 1,800 - 0.00% 100-5100-4300-7703 Bicycle - - - 100 - (100) -100.00% 100-5100-4300-7704 Dog 1,168 - 1,500 1,500 1,500 - 0.00% 100-5100-4300-7705 Cat - - - 200 - (200) -100.00% 100-5100-4300-7707 Peddlers 4,650 2,350 12,000 15,900 15,900 - 0.00% 100-5100-4300-7708 Weights & Measures 29,884 25,250 26,405 31,028 28,000 (3,028) -9.76% 100-5100-4300-7712 Short Term Rental 11,100 8,550 15,000 15,000 15,000 - 0.00% 100-5100-4300-7706 Other 19,000 3,740 5,000 5,000 5,000 - 0.00% Total Licenses 127,320 94,350 115,705 124,528 121,200 (3,328) -2.67% Permits 100-5100-4350-7720 Rezoning Hearing - 1,200 1,200 2,500 2,500 - 0.00% 100-5100-4350-7721 Building 136,578 153,382 108,408 100,000 125,000 25,000 25.00% 100-5100-4350-7722 Electrical 46,609 48,966 34,954 32,000 40,000 8,000 25.00% 100-5100-4350-7723 Plumbing 46,903 58,337 32,000 32,000 40,000 8,000 25.00% 100-5100-4350-7724 Heating 38,669 41,530 41,016 32,000 40,000 8,000 25.00% 100-5100-4350-7725 Sewer 3,000 3,445 3,500 4,100 3,500 (600) -14.63% 100-5100-4350-7726 Right of Way 5,005 5,540 6,000 6,000 5,500 (500) -8.33% 100-5100-4350-7727 Curb Cut 145 345 350 500 350 (150) -30.00% 100-5100-4350-7728 Alarm 4,050 5,325 5,500 11,500 10,000 (1,500) -13.04% 100-5100-4350-7729 Other 3,800 4,125 3,500 2,000 4,000 2,000 100.00% Total Permits 284,759 322,195 236,428 222,600 270,850 48,250 21.68% Total Licenses & Permits 412,079 416,545 352,133 347,128 392,050 44,922 12.94% Fines and Forfeitures 100-5100-4400-0000 Court Penalties & Costs 230,796 177,715 300,000 320,000 300,000 (20,000) -6.25% 100-5200-4410-0000 Parking Violations 26,347 18,800 15,000 26,000 20,000 (6,000) -23.08% Total Fines and Forfeitures 257,143 196,515 315,000 346,000 320,000 (26,000) -7.51% 13 2022 Budget Village of Ashwaubenon General Fund Revenues 2019 2020 2021 2021 2022 2022 vs 2021 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change Public Charges for Services 100-5100-4500-0000 Sale of Materials and Supplies 7,248 7,504 7,500 7,500 7,500 - 0.00% 100-5100-4502-0000 Site Plan Review Fees 4,800 3,665 4,200 3,000 3,000 - 0.00% 100-5100-4503-0000 CSM/Subdivision Fees 5,861 4,550 7,300 2,500 5,000 2,500 100.00% 100-5100-4504-0000 Zoning Code Requests/Maps 825 525 933 - 750 750 N/A Public Safety 100-5200-4513-0000 Rescue Squad Services 490,847 456,370 518,970 500,000 520,000 20,000 4.00% 100-5200-4514-0000 Fire Inspections 91,553 79,642 90,000 96,000 96,000 - 0.00% 100-5200-4510-0000 Police Charges for Services 186,901 151,367 185,000 185,000 185,000 - 0.00% 100-5200-4511-0000 Fire Charges for Services 12,362 4,550 5,000 17,500 12,500 (5,000) -28.57% 100-5200-4512-0000 Rescue Charges for Services 24,633 7,166 10,000 22,500 17,500 (5,000) -22.22% 100-5200-4516-0000 Public Safety Accident Reports 72 - - - - - N/A 100-5200-4518-0000 Misc & Warrant Fees 2,864 1,650 2,000 2,000 2,000 - 0.00% 100-5200-4515-0000 False Alarms 36,725 18,775 20,000 20,000 20,000 - 0.00% Total Public Safety 845,957 719,520 830,970 843,000 853,000 10,000 1.19% Parks, Recreation & Forestry Administration 3,199 - - - - - N/A 100-5523-Acct-Proj Community Pool 75,804 35,645 56,641 59,236 58,860 (376) -0.63% 100-5524-Acct-Proj Ashwaubomay Lake 126,459 - 113,204 142,071 142,075 4 0.00% 100-5525-Acct-Proj Adult Recreation Programs 52,423 30,615 59,979 67,741 65,995 (1,746) -2.58% 100-5527-Acct-Proj Co-Sponsored Programs 61,561 57,911 57,273 61,578 61,578 - 0.00% 100-5530-Acct-Proj Youth Recreation Programs 87,226 54,674 88,088 84,851 92,071 7,220 8.51% 100-5500-4553-Proj Facility Rentals 71,361 41,220 55,000 63,938 69,433 5,495 8.59% 100-5600-4556-0000 Tree Planting Program 3,300 3,200 3,000 3,000 3,000 - 0.00% Total Parks, Recreation & Forestry 481,333 223,265 433,185 482,415 493,012 10,597 2.20% Public Works 100-5700-4564-0000 Weed Control 4,580 2,453 2,500 2,500 2,500 - 0.00% 100-5700-4563-0000 Snow Removal 3,496 2,274 1,750 1,750 1,750 - 0.00% 100-5700-4560-0000 Rubbish Collection/Garbage Cans 5,373 2,272 5,000 5,000 5,000 - 0.00% 100-5700-4562-0000 Recycling 276 1,019 40,000 - 25,000 25,000 N/A 100-5400-4567-0000 Other Charges 1,497 172 1,288 1,000 1,000 - 0.00% Total Public Works 15,222 8,190 50,538 10,250 35,250 25,000 243.90% 100-Dept-4568-Proj Labor and Service Reimbursements 116,582 97,051 110,000 110,000 110,000 - 0.00% Total Public Charges for Services 1,477,828 1,064,270 1,444,626 1,458,665 1,507,512 48,847 3.35% Interest Income 100-5100-4601-0000 Interest on Investments 264,083 203,776 125,000 200,000 150,000 (50,000) -25.00% 100-5100-4602-0000 Interest On Delinquent Taxes 8,659 12,575 16,000 7,500 12,500 5,000 66.67% 100-5100-4603-0000 Interest On Special Assessment 3,383 3,062 3,000 3,000 3,000 - 0.00% Total Interest Income 276,125 219,413 144,000 210,500 165,500 (45,000) -21.38% 100-Dept-4702-Proj Donations 700 1,000 1,000 5,000 1,000 (4,000) -80.00% Miscellaneous 100-5100-4700-0000 Cable Tv Franchise Fee 216,625 199,084 169,000 212,000 170,000 (42,000) -19.81% 100-5100-4701-0000 Rent 92,975 96,323 119,880 119,880 123,396 3,516 2.93% 100-5100-4790-0000 Miscellaneous 130,298 122,474 100,000 100,000 100,000 - 0.00% Total Miscellaneous 439,898 417,881 388,880 431,880 393,396 (38,484) -8.91% Total Revenues 15,418,800 15,012,276 15,292,715 15,269,357 15,967,330 697,973 4.57% Other Finances Sources 100-5100-4800-0000 Sale of Capital Assets 100 - - - - - N/A 100-5100-4011-0000 Enterprise Fund Tax Equivalent 465,561 462,265 450,000 465,000 450,000 (15,000) -3.23% 100-5100-4810-0000 Operating Transfer In 434,000 350,000 325,000 325,000 325,000 - 0.00% Total Other Finances Sources 899,661 812,265 775,000 790,000 775,000 (15,000) -1.90% 16,318,461$ 15,824,541$ 16,067,715$ 16,059,357$ 16,742,330$ 682,973$ 4.25% TOTAL REVENUES & OTHER FINANCING SOURCES 14 2022 Budget Village of Ashwaubenon General Fund Expenditures by Department 2019 2020 2021 2021 2022 2022 vs 2021 Budget Departments Actual Actual Forecast Budget Budget $ Change % Change General Government 5111 Village Board Administration 299,764$ 257,673$ 360,866$ 364,091$ 358,403$ (5,688)$ -1.56% 5121 Municipal Court 141,240 134,070 150,891 172,987 173,740 753 0.44% 5141 Village Clerk 186,374 235,978 194,733 202,076 194,354 (7,722) -3.82% 5152 Village Assessor 139,464 129,034 205,165 211,630 139,376 (72,254) -34.14% 5155 Finance 303,255 411,683 320,939 320,943 373,319 52,376 16.32% 5157 Information Technology 145,393 182,819 235,317 243,442 305,531 62,089 25.50% 5241 Building Inspection 206,910 178,520 167,113 169,375 180,735 11,360 6.71% 5161 Legal Services 161,888 170,432 197,856 161,981 166,248 4,267 2.63% 5171 Village Hall Maintenance 151,683 149,091 152,916 142,579 162,813 20,234 14.19% 5100 General Government 533,622 545,833 498,646 522,167 488,774 (33,393) -6.40% Total General Government 2,269,592 2,395,133 2,484,442 2,511,271 2,543,293 32,022 1.28% Public Safety 5210 Police / Fire / Rescue 8,155,932 7,579,596 7,964,325 8,258,223 8,386,356 128,133 1.55% 5230 Fire Inspection 108,185 124,611 119,172 129,212 133,060 3,848 2.98% Total Public Safety 8,264,117 7,704,207 8,083,497 8,387,435 8,519,416 131,981 1.57% Public Works 5405 Engineering 128,394 133,560 144,332 150,845 153,780 2,935 1.95% 5421 Street Administration 174,027 167,536 177,691 179,066 183,581 4,515 2.52% 5410 Garage 534,302 482,536 517,165 548,089 526,554 (21,535) -3.93% 5431 Street Maintenance 740,925 673,301 690,626 682,607 781,547 98,940 14.49% 5433 Curb & Gutter 19,468 18,126 22,445 28,148 22,765 (5,383) -19.12% 5435 Snow & Ice Control 237,957 144,056 200,700 179,208 173,825 (5,383) -3.00% 5441 Traffic Control 132,276 83,812 95,831 101,678 104,137 2,459 2.42% 5442 Street Lighting 410,981 432,260 450,000 450,000 450,000 - 0.00% 5444 Sidewalk Maintenance 7,992 5,492 4,230 8,230 8,230 - 0.00% 5447 School District Maintenance 2,301 782 538 538 538 - 0.00% 5449 Labor for Others 246 - - 538 538 - 0.00% 5455 Transit System 205,020 219,869 34,199 229,284 229,284 - 0.00% Total Public Works 2,593,891 2,361,329 2,337,757 2,558,231 2,634,779 76,548 2.99% Sanitation 5710 Garbage & Refuse Collection 418,922 379,647 388,603 391,953 388,175 (3,778) -0.96% 5720 Recycling 209,447 129,457 147,617 153,697 191,201 37,504 24.40% 5730 Landfill 238,696 251,232 219,493 240,000 236,000 (4,000) -1.67% 5740 Weed Control 10,187 13,109 14,003 10,574 13,265 2,691 25.45% 5760 Wood Chipping 71,317 81,115 89,718 72,973 89,620 16,647 22.81% Total Sanitation 948,569 854,560 859,434 869,197 918,261 49,064 5.64% Parks, Recreation & Forestry 5521 Parks & Recreation Administration 421,210 416,598 435,429 437,030 454,563 17,533 4.01% 5523 Community Pool 90,726 54,819 84,146 92,146 94,276 2,130 2.31% 5524 Ashwaubomay Lake 143,680 6,764 143,283 143,654 143,654 - 0.00% 5525 Adult Recreation 48,752 30,162 44,591 51,541 49,791 (1,750) -3.40% 5527 Co-Sponsored Recreation 93,334 68,570 84,128 103,533 103,533 - 0.00% 5530 Youth Recreation 119,126 89,992 125,852 130,858 135,474 4,616 3.53% 5541 Park Maintenance 503,138 442,398 488,995 485,078 503,197 18,119 3.74% 5551 Community Center 113,714 93,931 113,564 109,490 119,423 9,933 9.07% 5561 Performing Arts Center 75,589 81,221 81,045 78,646 82,666 4,020 5.11% 5610 Forestry 240,835 309,512 246,379 299,483 309,837 10,354 3.46% Total Parks, Recreation & Forestry 1,850,104 1,593,966 1,847,412 1,931,459 1,996,414 64,955 3.36% Health & Human Services 5810 Animal Control 6,479 4,245 6,520 6,645 6,645 - 0.00% Conservation & Development 5651 Economic Development 110,971 131,498 118,914 120,119 123,522 3,403 2.83% Total Expenditures 16,043,724 15,044,938 15,737,976 16,384,357 16,742,330 357,973 2.18% Other Financing Uses 100-5100-9200 Transfers Out 868,466 768,805 654,739 - - - N/A 16,912,189$ 15,813,743$ 16,392,715$ 16,384,357$ 16,742,330$ 357,973$ 2.18% TOTAL EXPENDITURES & OTHER FINANCING USES 15 2022 Budget Village of Ashwaubenon General Fund Expenditures by Account 2019 2020 2021 2021 2022 2022 vs 2021 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change 100-Dept-5100 Salary 4,796,659 5,007,922 5,274,399 5,360,508 5,452,653 92,145 1.72% 100-Dept-5101 Fitness 59,795 58,002 61,000 64,795 64,365 (430) -0.66% 100-Dept-5102 FLSA 59,764 88,699 65,000 65,000 65,000 - 0.00% 100-Dept-5103 Fire/Rescue Meeting Pay 43,403 20,029 34,480 40,000 40,000 - 0.00% 100-Dept-5110 Hourly 2,138,889 1,888,575 2,453,412 2,508,505 2,675,270 166,765 6.65% 100-Dept-5111 Overtime 418,961 272,933 575,925 604,543 571,780 (32,763) -5.42% 100-Dept-5112 Double Time 27,959 6,158 - - - - N/A 100-Dept-5120 Longevity 13,662 14,418 5,790 5,790 5,790 - 0.00% 100-Dept-5130 Comp Time 408,001 253,238 - - - - N/A 100-Dept-5140 Poll Workers 6,075 27,608 10,434 13,000 26,000 13,000 100.00% 100-Dept-5150 Holiday Pay 362,930 364,651 267,594 267,594 279,288 11,694 4.37% 100-Dept-5170 Sick 83,257 62,442 - - - - N/A 100-Dept-5180 Vacation 275,092 217,007 - - - - N/A Total Wages 8,694,448 8,281,682 8,748,034 8,929,735 9,180,146 250,411 2.80% 100-Dept-5210 Medicare/Fica 634,453 563,720 670,010 682,125 700,287 18,162 2.66% 100-Dept-5220 Health Insurance 1,543,877 1,083,269 1,275,516 1,364,407 1,431,388 66,981 4.91% 100-Dept-5225 Dental Insurance 95,552 90,321 88,543 94,754 91,212 (3,542) -3.74% 100-Dept-5230 Life Insurance 16,738 16,174 20,816 20,816 21,728 912 4.38% 100-Dept-5250 Retirement 789,609 816,471 827,800 824,736 837,012 12,276 1.49% 100-Dept-5300 Public Safety Trust Fund Contr 47,500 47,500 47,500 47,500 47,500 - 0.00% Total Benefits 3,127,729 2,617,453 2,930,185 3,034,338 3,129,127 94,789 3.12% Total Personnel Services 11,822,178 10,899,135 11,678,219 11,964,073 12,309,273 345,200 2.89% 100-Dept-6100 Office Supplies 31,622 45,310 32,321 35,700 34,680 (1,020) -2.86% 100-Dept-6101 Operational Supplies 409,554 337,256 384,100 393,921 400,541 6,620 1.68% 100-Dept-6102 Evidence Supplies 2,827 2,018 2,400 2,400 2,400 - 0.00% 100-Dept-6103 Lifeguard Training Supplies 496 584 994 700 700 - 0.00% 100-Dept-6104 Range Supplies 12,885 9,111 15,300 15,300 15,300 - 0.00% 100-Dept-6105 Forms 3,343 2,089 2,650 3,250 3,250 - 0.00% 100-Dept-6106 State Stamps 829 896 600 600 990 390 65.00% 100-Dept-6108 Concession Supplies 18,064 - 18,672 19,985 19,985 - 0.00% 100-Dept-6109 Janitorial Supplies 25,690 29,976 26,500 24,685 24,685 - 0.00% 100-Dept-6110 Athletic Field Supplies 32,878 16,602 29,862 29,862 29,862 - 0.00% 100-Dept-6112 Code Books - - - - 1,700 1,700 N/A 100-Dept-6200 Gas & Oil 217,020 136,879 182,373 217,550 197,450 (20,100) -9.24% 100-Dept-6201 Landscaping Supplies 7,596 10,200 9,200 9,200 8,200 (1,000) -10.87% 100-Dept-6202 Program/Trip Expense 1,739 1,037 2,400 3,200 3,200 - 0.00% 100-Dept-6211 Repairs-Building/Equipment 93,310 84,020 92,599 100,200 102,700 2,500 2.50% 100-Dept-6212 Voting Machine Maintenance - - - 500 500 - 0.00% 100-Dept-6213 Software Maintenance 120,117 215,682 134,210 126,051 132,875 6,824 5.41% 100-Dept-6214 Fire Alarm/Security Maint 3,971 9,673 4,572 3,220 4,220 1,000 31.06% 100-Dept-6215 Equipment Maintenance 10,334 12,036 12,100 12,100 12,600 500 4.13% 100-Dept-6301 Record Checks 4,340 3,675 5,000 4,000 6,000 2,000 50.00% 100-Dept-6302 Newspaper Publishing 9,745 12,548 9,085 9,750 9,750 - 0.00% 100-Dept-6303 Licenses 839 259 1,422 1,402 782 (620) -44.22% 100-Dept-6304 Postage 21,159 37,038 27,300 30,300 27,900 (2,400) -7.92% 100-Dept-6305 Copy Machine 21,363 23,946 23,550 21,680 23,550 1,870 8.63% 100-Dept-6306 Building Furnishings 2,967 2,946 3,300 3,300 4,350 1,050 31.82% 100-Dept-6307 Credit Card Fees 26,601 23,761 24,000 24,000 24,000 - 0.00% 100-Dept-6401 Uniforms 55,017 59,333 62,255 66,730 67,050 320 0.48% 100-Dept-6402 Shoe Allowance 3,552 3,079 4,000 4,000 4,000 - 0.00% 100-Dept-6403 Tool Allowance 800 800 1,200 800 1,200 400 50.00% 100-Dept-6500 Grant Expenses 5,755 8,583 8,583 - 6,980 6,980 N/A 100-Dept-6501 Asset Forfeiture Expenses 4,187 - - - - - N/A 100-Dept-6502 Public Education 2,136 744 2,300 2,300 2,300 - 0.00% 100-Dept-7100 Training/Conference 50,056 41,597 54,860 68,000 71,570 3,570 5.25% 100-Dept-7120 Dues & Subscriptions 23,897 18,924 33,983 34,793 35,052 259 0.74% 100-Dept-7130 Mileage Reimbursement 13,810 13,930 16,013 13,840 17,200 3,360 24.28% 100-Dept-7140 Daat & Fitness 4,736 - 1,000 1,000 1,000 - 0.00% 100-Dept-7150 Tuition Reimbursement 500 500 500 - 500 500 N/A 100-Dept-8100 Contracted Services 583,517 614,575 501,030 722,674 657,412 (65,262) -9.03% 100-Dept-8101 Computer Consulting 20,624 18,360 21,400 25,200 22,000 (3,200) -12.70% 100-Dept-8102 Accounting & Auditing 20,000 25,292 26,143 28,920 27,045 (1,875) -6.48% 16 2022 Budget Village of Ashwaubenon General Fund Expenditures by Account 2019 2020 2021 2021 2022 2022 vs 2021 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change 100-Dept-8103 Rodent Control 476 705 1,395 1,395 1,395 - 0.00% 100-Dept-8104 Mutual Aid 18,439 21,253 19,400 19,400 23,000 3,600 18.56% 100-Dept-8105 Humane Society 5,876 3,540 5,000 5,000 5,000 - 0.00% 100-Dept-8106 Cleaning Contract 36,774 30,129 34,800 36,300 36,300 - 0.00% 100-Dept-8107 Weights & Measures 23,925 23,925 23,430 23,925 23,430 (495) -2.07% 100-Dept-8108 Brown Co Mrf Charges 37,721 26,907 99 36,000 - (36,000) -100.00% 100-Dept-8109 Brown County Landfill 200,975 224,324 219,394 204,000 236,000 32,000 15.69% 100-Dept-8112 Jail Fees 23,495 11,665 20,000 38,400 35,500 (2,900) -7.55% 100-Dept-8113 Printing 13,260 10,146 11,400 11,400 11,400 - 0.00% 100-Dept-8114 Tree Planting - Village 4,688 9,509 7,500 11,000 11,000 - 0.00% 100-Dept-8115 Engineering Services - 6,875 7,500 7,500 7,500 - 0.00% 100-Dept-8116 Economic Development 5,354 18,073 5,605 6,450 6,775 325 5.04% 100-Dept-8117 Tree Planting - Residents 3,563 3,140 3,000 3,000 3,000 - 0.00% 100-Dept-8118 Bank Fees 35,283 41,180 27,000 40,000 28,000 (12,000) -30.00% 100-Dept-8119 Investment Fees 17,014 18,969 17,500 17,500 17,500 - 0.00% 100-Dept-8201 Vehicle Repairs 270,223 230,077 183,468 182,695 184,980 2,285 1.25% 100-Dept-8202 Equipment Use Charge 485,283 522,408 473,693 473,693 584,280 110,587 23.35% 100-Dept-8203 Radio Maintenance 780 1,326 1,500 1,500 1,500 - 0.00% 100-Dept-8205 Equipment Rental 9,152 4,842 8,075 8,075 8,075 - 0.00% 100-Dept-8300 Physical/Psych Exams 10,354 20,514 12,688 15,135 12,085 (3,050) -20.15% 100-Dept-8330 Property & Liability Insurance 138,090 157,935 158,889 154,300 163,051 8,751 5.67% 100-Dept-8331 Employee Assistance Program 3,647 3,672 3,698 3,647 3,698 51 1.40% 100-Dept-8332 Unemployment - 19,262 7,500 1,200 7,500 6,300 525.00% 100-Dept-8334 Workers Comp Insurance 250,207 178,546 190,000 205,000 175,000 (30,000) -14.63% 100-Dept-8400 Gas & Electric 607,408 600,490 635,223 644,154 640,664 (3,490) -0.54% 100-Dept-8401 Water/Sewer/Storm Water 74,314 38,776 69,051 71,150 70,650 (500) -0.70% 100-Dept-8402 Telephone/Pagers 25,424 26,024 21,000 22,500 22,000 (500) -2.22% 100-Dept-8403 Cell Phone 38,706 35,220 43,904 38,080 36,510 (1,570) -4.12% 100-Dept-8404 Teletype 4,536 4,536 4,900 4,900 4,900 - 0.00% 100-Dept-8405 Television Expenses 1,701 1,847 1,868 3,372 1,885 (1,487) -44.10% 100-Dept-8500 Wage Reserve - - - 5,000 - (5,000) -100.00% 100-Dept-9120 Equipment > $5000 7,002 6,588 53,000 53,000 24,500 (28,500) -53.77% 100-Dept-9121 Equipment < $5000 - 20,142 10,500 10,500 40,500 30,000 285.71% 100-Dept-9200 Operating Transfer Out 868,466 768,805 654,739 - - - N/A 16,912,189$ 15,813,743$ 16,392,715$ 16,384,357$ 16,742,330$ 357,973$ 2.18% TOTAL EXPENDITURES & OTHER FINANCING USES 17 Village of ASHWAUBENON 2022 Operating Budget GENERAL FUND Departmental Budgets 2022 Budget Fund 100 - General Government Department: Village Board/Administration - 5111 DEPARTMENT DESCRIPTION: SERVICES: * Human Resources: Employee hiring, training, benefits and discipline * Economic Development: Land sales, business recruitment, tax incremental financing, greenfield development and redevelopment * Overall Administration: Day-to-day and long-term management of Village services. STAFFING (FTE Positions): Position 2018 2019 2020 2021 2022 Village President 1.00 1.00 1.00 1.00 1.00 Village Trustee 6.00 6.00 6.00 6.00 6.00 Village Manager 1.00 1.00 1.00 1.00 1.00 Executive Assistant 1.00 1.00 1.00 1.00 1.00 Total FTE 9.00 9.00 9.00 9.00 9.00 Note: 15% of each position is allocated to the Water, Sewer and Storm Water funds. 2021 ACCOMPLISHMENTS * Selected and implemented a third-party human resources consultant to assist with day-to-day HR * Completed a comprehensive HR audit, began implementing new procedures based on audit outcomes. * Assisted with the successful negotiation of settlement agreements for outstanding litigation against the Village. * Worked toward the successful conclusion of a new labor agreement with APSOA. * Assisted with an amendment to TID #5 making it more financially stable. 2022 OBJECTIVES * Implementation of the 2022 Strategic Plan action items. * Assist in the closure of TID #4. * Review and revise the Village's employee personnel handbook. * Review and Revise the Village's Employee Handbook to reflect industry standards and regulatory requirements. * Develop and implement a social media use policy. * Provide multi-media technology improvements to the Village Board room to enhance presentations and interactivity at meetings. * Review and Revise employee job descriptions to reflect accurate essential job duties, functions and regulatory requirements. BUDGET SUMMARY: * No substantial no changes from prior year. The Village is governed by a Village Board consisting of a Village President elected at large and six Trustees elected by wards. An appointed Village Manager serves at will and carries out the policies, directives and ordinances enacted by the Village Board, providing direction, guidance and supervision to Village Department Heads and staff. The Village of Ashwaubenon utilizes contracted services for various consultants to augment Village staff in addressing Village needs in their respective areas of expertise. 18 2022 Budget Fund 100 - General Government Department: Village Board/Administration - 5111 2019 2020 2021 2021 2022 2022 vs 2021 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change Total Wages & Earnings 214,889 192,048 222,107 222,782 215,171 (7,611) -3.42% Total Benefits 63,915 49,899 68,109 68,109 70,032 1,923 2.82% Total Personnel Services 278,804 241,947 290,216 290,891 285,203 (5,688) -1.96% 100-5111-6100-0000 Office Supplies 3,556 1,914 3,600 3,600 3,600 - 0.00% 100-5111-7100-0000 Training/Conference 2,343 1,432 2,000 4,400 4,400 - 0.00% 100-5111-7120-0000 Dues & Subscriptions 8,162 7,809 8,000 8,000 8,000 - 0.00% 100-5111-7130-0000 Mileage Reimbursement 5,154 3,800 5,000 5,000 5,000 - 0.00% 100-5111-8100-0000 Contracted Services 535 - 51,000 51,000 51,000 - 0.00% 100-5111-8403-0000 Cell Phone 1,210 772 1,050 1,200 1,200 - 0.00% Total Expenditures 299,764$ 257,673$ 360,866$ 364,091$ 358,403$ (5,688)$ -1.56% 19 2022 Budget Fund 100 - General Government Department: Municipal Court - 5121 DEPARTMENT DESCRIPTION: SERVICES: * Treat every person involved with the judicial system with respect and dignity. * Advise defendants of all options available to them without giving legal advice. * Administer justice in a fair and unbiased manner. * Make a positive impression of Municipal Court proceedings. * Process all citations (traffic and ordinance) issued through this court in a timely fashion. STAFFING (FTE Positions): Position 2018 2019 2020 2021 2022 Municipal Court Judge 1.00 1.00 1.00 1.00 1.00 Clerk of Courts 1.00 1.00 1.00 1.00 1.00 Deputy Court Clerk 0.60 0.60 0.60 0.60 0.60 Total FTE 2.60 2.60 2.60 2.60 2.60 2021 ACCOMPLISHMENTS * WI Dept. of Revenue-State Debt Collection (SDC) (used to collect old debt) intercepted $23,979.13 of outstanding debt. We collected this debt thus far for the months of 01/01/2021thru 09/17/2021. * WI Dept. of Revenue-Tax Refund Intercept Program (TRIP) intercepted $9,796.16 of outstanding debt. We collected this debt thus far for the months of 01/01/2021thru 09/17/2021. * Point and Pay (credit card service which is an automated interface between our website and TiPPSCourts software program) was used by our defendants to pay fines. Thus far defendants have used this service to pay off fines in the amount of $30,040.36 between 01/01/2021- 09/17/2021. * Allpaid (formerly known as GovPayNet) is an online credit card service used by our defendants to pay fines. Thus far defendants have used this service to pay off fines in the amount of $62,248.59 between 01/01/2021- 09/17/2021. 2022 OBJECTIVES * Continue to improve court office procedures through the use of updated technology/resources. * Efficiently handle all office procedures, court records, court proceedings and funds. * Resolve citizen concerns and questions in a professional and timely matter. The Ashwaubenon Municipal Court hearings are held on Wednesday evenings at 6:00 pm. We typically hold trials/hearings the first Wednesday evening of every month; initial appearances for adults/juveniles the second Wednesday evening of every month; and initial appearances for adults only the third Wednesday evening of every month. We also hold Non- Compliance Hearings the third Wednesday evening of every month at 7:00 pm. This court adjudicates both traffic and non- traffic citations (ordinance violations) issued by the Ashwaubenon Public Safety Department along with citations issued by Ashwaubenon Public Works. Our primary duty is to administer justice in a fair and unbiased manner. 20 2022 Budget Fund 100 - General Government Department: Municipal Court - 5121 2019 2020 2021 2021 2022 2022 vs 2021 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change Total Wages & Earnings 90,781 96,322 103,491 104,241 107,118 2,877 2.76% Total Benefits 15,298 15,468 16,484 17,511 18,177 666 3.80% Total Personnel Services 106,080 111,790 119,975 121,752 125,295 3,543 2.91% 100-5121-6100-0000 Office Supplies 1,352 1,257 1,200 1,200 1,200 - 0.00% 100-5121-6100-1004 Office Supplies - Covid - 162 - - - - N/A 100-5121-6105-0000 Forms 1,149 792 900 1,500 1,500 - 0.00% 100-5121-6213-0000 Software Maintenance 6,533 7,002 7,301 7,301 7,475 174 2.38% 100-5121-7100-0000 Training/Conference 884 - 150 680 680 - 0.00% 100-5121-7120-0000 Dues & Subscriptions 890 890 865 890 890 - 0.00% 100-5121-7130-0000 Mileage Reimbursement 619 - - 400 400 - 0.00% 100-5121-8100-0000 Contracted Services 239 512 500 864 800 (64) -7.41% 100-5121-8112-0000 Jail Fees 23,495 11,665 20,000 38,400 35,500 (2,900) -7.55% Total Expenditures 141,240$ 134,070$ 150,891$ 172,987$ 173,740$ 753$ 0.44% 21 2022 Budget Fund 100 - General Government Department: Clerk - 5141 DEPARTMENT DESCRIPTION: SERVICES: * Conduct elections, training, and voter registration maintenance. * Attend all Village Board meetings and record the proceedings. * Maintain municipal code of ordinances, all public records and the official Village seal. * Various licensing and permitting. * Village of Ashwaubenon Hotel-Motel-STR Room Tax collections reporting. * Publishes all legal notices. * Facilitates the annual Board of Review. STAFFING (FTE Positions): Position 2018 2019 2020 2021 2022 Clerk 1.00 1.00 1.00 1.00 1.00 Deputy Clerk 1.00 0.70 0.70 0.70 0.70 Poll Workers PartTime PartTime PartTime PartTime PartTime Total FTE 2.00 1.70 1.70 1.70 1.70 Notes: 1. 20% of Clerk allocated to Water, Sewer and Storm Water funds. 2. Deputy Clerk is also the Legal Assistant (remaining 0.30 fte in Legal Department). 3. Poll Worker pay varies depending on number of elections. 2021 ACCOMPLISHMENTS * The newly appointed Clerk transitioned into the new role. * Successfully prepared and performed all election-related activities, including Chief Election Inspector and Election Inspector training for the two elections conducted in 2021. * Successfully completed the Wisconsin Election Commission 4-Year Voter Registration and Electronic Registration Information Center (ERIC) Movers Maintenance programs. 2022 OBJECTIVES * Provide a high level of courteous, transparent, and efficient service to Ashwaubenon citizens and business community. * Provide training for the staff and Election Inspectors related to Election Day processes for four elections in 2022. * Review various license procedures. The primary objective in the Office of the Clerk is to provide outstanding customer service to the citizens of the Village of Ashwaubenon and the general public by personally assisting interested parties with all inquiries, requests and guidance in a timely fashion. As the legal custodian of village records and the liaison between the citizenry, village administration and the Village Board of Trustees, the Office of the Clerk also ensures Wisconsin State Statutes and municipal ordinance compliance is achieved. 22 2022 Budget Fund 100 - General Government Department: Clerk - 5141 BUDGET SUMMARY: * Multiple Clerk Accounts - Increase in election costs due to 2022 potentially having four elections versus 2021 having two elections. * Account 6101 - Operational Supplies: Election Supplies from Brown County ($50 each ward), Ballot Charges, Envelopes, Poll Worker Meals, and miscellaneous supplies. * Account 6213 - Software Maintenance: Includes programming for elections, ES&S Election Day Support, DS200 (8), and ExpressVote Maintenance (6). * Account 6304 - Postage: Moved property tax billing postage cost to Finance Department. * Account 7100 - Training/Conferences: Includes Board of Review Training materials, Wisconsin Municipal Clerk Association Classes, and District Meetings. * Account 8100 - Contractual Services: Granicus for agenda and minutes software. * Account 8107 - Weights & Measures: Duties transferred to Finance Department. 23 2022 Budget Fund 100 - General Government Department: Clerk - 5141 2019 2020 2021 2021 2022 2022 vs 2021 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change Total Wages & Earnings 96,226 130,368 106,279 108,025 120,948 12,923 11.96% Total Benefits 32,415 33,020 30,121 35,844 29,754 (6,090) -16.99% Total Personnel Services 128,642 163,388 136,400 143,869 150,702 6,833 4.75% 100-5141-6100-0000 Office Supplies 904 1,032 1,200 1,200 1,200 - 0.00% 100-5141-6100-1004 Office Supplies - Covid - 545 - - - - N/A 100-5141-6101-0000 Operational Supplies 3,396 11,350 5,641 3,000 12,000 9,000 300.00% 100-5141-6101-1004 Operational Supplies - Covid - 5,274 - - - - N/A 100-5141-6212-0000 Voting Machine Maintenance - - - 500 500 - 0.00% 100-5141-6213-0000 Software Maintenance 4,587 3,837 4,000 4,000 7,100 3,100 77.50% 100-5141-6301-0000 Record Checks 4,340 3,675 5,000 4,000 6,000 2,000 50.00% 100-5141-6302-0000 Newspaper Publishing 9,695 12,548 9,000 9,000 9,000 - 0.00% 100-5141-6304-0000 Postage 3,693 3,457 3,300 3,900 - (3,900) -100.00% 100-5141-7100-0000 Training/Conference 994 35 500 1,680 1,190 (490) -29.17% 100-5141-7120-0000 Dues & Subscriptions 165 255 300 600 500 (100) -16.67% 100-5141-7130-0000 Mileage Reimbursement 171 - 100 540 300 (240) -44.44% 100-5141-8100-0000 Contracted Services 5,562 6,356 5,562 5,562 5,562 - 0.00% 100-5141-8107-0000 Weights & Measures 23,925 23,925 23,430 23,925 - (23,925) -100.00% 100-5141-8403-0000 Cell Phone 300 300 300 300 300 - 0.00% Total Expenditures 186,374$ 235,978$ 194,733$ 202,076$ 194,354$ (7,722)$ -3.82% 24 2022 Budget Fund 100 - General Government Department: Village Assessor - 5152 DEPARTMENT DESCRIPTION: SERVICES: * All assessment data is subject to open records. * Available to the public is all assessment information readily available upon request. STAFFING (FTE Positions): Position 2018 2019 2020 2021 2022 Note: Village Assessor is a contracted position. 2021 ACCOMPLISHMENTS * Continue to analyze value of Titletown District and components within. * 2021 Completed revaluation of the residential class. * Filed all estimated reported required by the WI DOR. 2022 OBJECTIVES * Tentataive date of 2022 Board of Review June 2, 2022. * Continue to follow market trend and their effect on the overall value and equalized ratio. * Work with Developers, Village staff & Village Board regarding both ongoing and proposed construction projects. * Comply with mandated WI DOR filings and procedures. BUDGET SUMMARY: * Account 8100 - Contracted Services: decrease due to the completed 2021 revaluation of residential property. * Account 8100 - Contracted Services: total includes contractual agreement between the Village and Assessor and also the WI DOR Municipal Fee for Assessment of Manufacturing. It is the Assessor’s responsibility to maintain uniformity within various classifications of property within the Village. The Assessor is governed by Wisconsin State Statute Chapter 70. The Village Assessor is a contracted position with a full-time Assessment Technician who is employed by the Village. Assessment_Technician 1.00 1.00 1.00 1.00 1.00 25 2022 Budget Fund 100 - General Government Department: Village Assessor - 5152 2019 2020 2021 2021 2022 2022 vs 2021 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change Total Wages & Earnings 48,265 50,583 49,848 49,848 51,330 1,482 2.97% Total Benefits 23,079 14,106 7,600 13,330 7,698 (5,632) -42.25% Total Personnel Services 71,344 64,689 57,448 63,178 59,028 (4,150) -6.57% 100-5152-6100-0000 Office Supplies 216 479 750 1,200 1,200 - 0.00% 100-5152-6213-0000 Software Maintenance 4,670 3,078 4,000 4,000 4,000 - 0.00% 100-5152-7100-0000 Training/Conference 354 200 200 500 500 - 0.00% 100-5152-7120-0000 Dues & Subscriptions 1,811 1,566 12,648 12,648 12,648 - 0.00% 100-5152-7130-0000 Mileage Reimbursement - - 15 - - - N/A 100-5152-8100-0000 Contracted Services 61,069 59,021 130,104 130,104 62,000 (68,104) -52.35% 100-5152-9121-0000 Equipment < $5,000 - - - - - - N/A Total Expenditures 139,464$ 129,034$ 205,165$ 211,630$ 139,376$ (72,254)$ -34.14% 26 2022 Budget Fund 100 - General Government Department: Finance - 5155 DEPARTMENT DESCRIPTION: SERVICES: * Cash management and investment of Village funds to maximize returns within adopted investment * Preparation of monthly and annual financial statements and coordination of the annual audit. * Preparation of required State of Wisconsin financial reports and forms. * Coordination of the annual Village budget for submission to the Finance & Personnel Committee and Village Board for final adoption. * Responsible for daily and monthly village cash account reconciliations. * Receipting of all monies paid to the Village and disbursement of monies to vendors. * Treasurer functions, including tax collection and management of delinquent personal property. * Monitor Village’s purchasing policies. * Payroll processing, reconciliation and proper filing with state and federal agencies. * Service Billing and Collection; including fire protection fees, false alarms and other services. STAFFING (FTE Positions): Position 2018 2019 2020 2021 2022 Finance Director 1.00 1.00 1.00 1.00 1.00 Accountant I 1.00 1.00 1.00 1.00 1.00 Financial Analyst 1.00 1.00 1.00 1.00 1.00 Billing Clerk 0.05 0.05 0.30 0.30 0.30 Total FTE 3.05 3.05 3.30 3.30 3.30 Notes: 1. 25% of Finance Director is allocated to Water, Sewer and Storm Water funds. 2. 45% of Accountant I and Financial Analyst positions are allocated to Water, Sewer and Storm Water funds. 3. Billing Clerk is allocated to Finance (30%), Building Inspection (10%) and Enterprise Funds (60%). 2021 ACCOMPLISHMENTS * Implementation of new Civic financial operating system * Changed Village auditing firm; including implementing recommending audit control changes. * Completed transfer of all Treasurer duties to the Finance Department. * Implemented tax collection responsibilities (from Brown County); including training staff on new software and tax collection procedures. * Received Government Finance Officer Association (GFOA) "Certificate of Achievement for Excellence in Financial Reporting" award for 35th consecutive year. * Assisted with administration and financial analysis on various tax incremental district projects. * Transition existing employee from AP/Payroll Clerk role to Billing Clerk (old billing clerk left the * Modified departmental structure to fill vacant Finance Department role with a Financial Analyst. * Trained new Financial Analyst in role. The Finance Department is responsible for the accounting and financial reporting of all Village operations and is entrusted with collecting, depositing and investing all Village funds. This includes the maintenance of all Village financial records, billing and collections, accounts payable, payroll, investment and cash management, and oversight of annual audits. The Finance Department coordinates the annual operating and capital budget process for all Village operations. The Finance Department also performs all Treasury functions, including tax collection. Long-term department goals include; continued improvement of efficiency of services to other Village departments and the public, and improving timeliness, quality and usefulness of financial information provided to Village officials and citizens. 27 2022 Budget Fund 100 - General Government Department: Finance - 5155 2022 OBJECTIVES * Implement new budgeting process with existing Civic software. * Create PAFR (Public Annual Financial Report) to accompany existing Comprehensive Annual Financial Report (CAFR). * Continue implementing new audit controls as recommended by auditing services provider. * Receive GFOA Distinguished Budget Presentation Award. BUDGET SUMMARY: * Account 6213-Software Maintenance: New Civic Systems software maintenance costs are adjusted to final contract. * Account 6304-Postage: Transfer of tax billing postage from Brown County from Clerk budget. * Account 8100-Contracted Services: iSolved payroll service costs increase. * Account 8102 - Audit Services: Overall reduction in costs with new auditing consultant. * Account 8107 - Weights & Measures: Duties transferred from Municipal Clerk's Office. 28 2022 Budget Fund 100 - General Government Department: Finance - 5155 2019 2020 2021 2021 2022 2022 vs 2021 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change Total Wages & Earnings 153,465 166,036 157,672 161,639 173,005 11,366 7.03% Total Benefits 50,834 53,611 59,279 61,134 70,289 9,155 14.98% Total Personnel Services 204,299 219,648 216,951 222,773 243,294 20,521 9.21% 100-5155-6100-0000 Office Supplies 3,512 1,978 2,750 3,000 3,000 - 0.00% 100-5155-6100-1004 Office Supplies - Covid - 260 - - - - N/A 100-5155-6213-0000 Software Maintenance 18,782 117,816 16,560 10,000 12,000 2,000 20.00% 100-5155-6304-0000 Postage - - - - 3,900 3,900 N/A 100-5155-7100-0000 Training/Conference 1,692 60 900 2,500 2,500 - 0.00% 100-5155-7120-0000 Dues & Subscriptions 700 675 850 850 850 - 0.00% 100-5155-7130-0000 Mileage Reimbursement 692 49 185 700 700 - 0.00% 100-5155-8100-0000 Contracted Services 52,279 44,955 56,000 51,600 56,000 4,400 8.53% 100-5155-8101-0000 Computer Consulting 800 300 - - - - N/A 100-5155-8102-0000 Accounting & Auditing 20,000 25,292 26,143 28,920 27,045 (1,875) -6.48% 100-5155-8107-0000 Weights & Measures - - - - 23,430 23,430 N/A 100-5155-8403-0000 Cell Phone 498 650 600 600 600 - 0.00% Total Expenditures 303,255$ 411,683$ 320,939$ 320,943$ 373,319$ 52,376$ 16.32% 29 2022 Budget Fund 100 - General Government Department: Information Technology - 5157 DEPARTMENT DESCRIPTION: STAFFING (FTE Positions): Position 2018 2019 2020 2021 2022 Network Administrator 1.00 1.00 1.00 1.00 1.00 Communications Specialist 0.00 0.00 0.00 0.00 1.00 Total FTE 1.00 1.00 1.00 1.00 2.00 Note: 20% of position is allocated to Water, Sewer and Storm Water funds. 2021 ACCOMPLISHMENTS: * Rolled out Phase 2 (of 3) phone handset replacements and upgrades. * Upgrade and install new village backup server. * Completed phase 1 (of 4) Wireless Access Point Upgrades. * Replace and upgrade WiscNet Router to 10 Gb Internet Connection. * Replace and upgrade Village Firewall. * Rolled out UpFleet, the Village's vehicle maintenance software program. * Upgraded Village Hall to Village Garage Fiber Connection. * Re-cable patch panel room. * Annual replacement of older pc/laptop hardware. 2022 OBJECTIVES: * Begin Phase 3 of phone handset replacements and upgrades. * Upgrade and install new Mitel phone controller for Village. * Begin phase 2 of 4 of the Wireless Access Point Upgrades. * Upgrade several server VM's. * Upgrade and install new UPS System in Server Room. * Annual replacement of older pc/laptop hardware. * Domain & email conversion to ashwaubenon.gov BUDGET SUMMARY: * Personnel Services: Additional of a new Multimedia Communications Specialist * Account 8100 - Contracted Services: Reduced to match lower spend. * Account 8101 - Computer Consulting: Reduced to match lower spend. The Information Technology Department is responsible for technology used throughout Village Hall and other Village facilities. The IT Department supports and maintains organization-wide telecommunications systems including the wide area network, local area networks, and telephone and voice mail systems. Services include data center management and network security, help desk support and ongoing support and maintenance for office automation equipment including desktop, laptop & tablet PC’s. The IT Department takes the lead responsibility for planning and managing the installation of new organization-wide systems and applications, support for applications including specialized department functions. Department is staffed by a Network Administrator. 30 2022 Budget Fund 100 - General Government Department: Information Technology - 5157 CAPITAL REQUESTS: Project Name: Village Hall/Public Safety PC Replacement Cost: $21,500 Type: Asset - Replacement Useful Life: 5 Years Description: Annual replacement of existing computer hardware. Justification: This replaces existing pc and laptop units based on an annual replacement schedule. Most pc's and/or laptops have a 5-8 year life. The replacement schedule is maintained and updated each year and all pc's are evaluated for replacement. Project Name: Mitel 3300 Controller MeIII Cost: $14,500 Type: Asset - Replacement Useful Life: 10 Years Description: Mitel 3300 Controller MeIII Justification: This replaces our existing Mitel phone sytem controller that was put in early 2012. We are unable to go any further on Mitel updates as the unit is no longer being supported Project Name: Wireless Access Point Upgrades Cost: $13,000 Type: Asset - Replacement Useful Life: 5 Years Description: Indoors - Meraki MR 46/56 or higher, Outdoors MR 86 or higher Justification: The original wireless access points were put in 2015. Some of the access points license are coming due in 2021. With technology consisting changing its best to upgrade the access points rather than just extending out the licenses. We would roll this out in several phases over the course of 4 years like we did last time around. In 2021 we would renew the license for 5 years, then in years 2022 - 2024 we would upgrade the access points. 31 2022 Budget Fund 100 - General Government Department: Information Technology - 5157 Project Name: UPS (Server Room) Cost: $10,000 Type: Asset - Replacement Useful Life: 5 Years Description: Liebert GXT4-5 8000RT208 Justification: This unit is located in our Server Room and provides battery backup power until the emergency generators turn on. The unit was installed in 2014, we replaced the batteries in 2018, which should last about 5 years. The plan is to alternate replacing the batteries and unit every 3-5 years to stay under warranty. Project Name: Village Phone Replacement - Phase 2 Cost: $6,000 Type: Asset - Replacement Useful Life: 10 Years Description: Mitel 6920 IP Phone / UC360 Audio Conference Phones Justification: Our existing handsets have been in place for 15+ years and are starting to fail. We are also unable to upgrade our phone server software any further as the latest versions do not support the Mitel 5512 IP phones. We would be replacing the phones in phases in order to spread out the cost over several years. 32 2022 Budget Fund 100 - General Government Department: Information Technology - 5157 2019 2020 2021 2021 2022 2022 vs 2021 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change Total Wages & Earnings 57,233 58,608 59,865 59,865 101,661 41,796 69.82% Total Benefits 20,788 23,410 24,183 24,183 48,290 24,107 99.69% Total Personnel Services 78,021 82,018 84,048 84,048 149,951 65,903 78.41% 100-5157-6100-0000 Office Supplies 3,358 3,424 3,000 3,000 3,000 - 0.00% 100-5157-6100-1004 Office Supplies - Covid - 299 - - - - N/A 100-5157-6213-0000 Software Maintenance 33,671 33,763 42,889 41,100 41,100 - 0.00% 100-5157-8100-0000 Contracted Services 10,039 22,964 20,000 26,114 24,000 (2,114) -8.10% 100-5157-8100-1004 Contracted Services - Covid - 7,657 - - - - N/A 100-5157-8101-0000 Computer Consulting 19,824 18,060 21,400 25,200 22,000 (3,200) -12.70% 100-5157-8403-0000 Cell Phone 480 360 480 480 480 - 0.00% 100-5157-9120-0000 Equipment >$5,000 - - 53,000 53,000 24,500 (28,500) -53.77% 100-5157-9121-0000 Equipment < $5,000 - 3,828 10,500 10,500 40,500 30,000 285.71% 100-5157-9121-1004 Equipment < $5,000 Covid - 10,447 - - - - N/A Total Expenditures 145,393$ 182,819$ 235,317$ 243,442$ 305,531$ 62,089$ 25.50% 33 2022 Budget Fund 100 - General Government Department: Information Technology - 5157 PERSONNEL REQUESTS: Position Title: Multimedia Communications Specialist Salary/Hourly Rate: 50,000.00$ Benefits: Full Total Annual Cost: 62,586.00$ Description: Responsible for maintaining, updating and editing Village websites. Responsible for all in-house print and web-based graphic design including, but not limited to, photo editing, advertisements and publications, website graphics, and email marketing. Participates in marketing and economic development activities as assigned. Assists in other public relations and marketing activities as assigned, including media and community relations, publicity, special events, and photography. This person would also be responsible for recording & editting all Village meetings. Cost is allocated 20% to Utilities. Justification: The IT Department currently consists of one person and is desperately in need of assistance. This role would allow our existing Network Administrator to focus on higher level priority items that utilize their existing skill set. 34 2022 Budget Fund 100 - General Government Department: Building Inspection - 5241 DEPARTMENT DESCRIPTION: SERVICES: * Issue building permits and provide instruction. * Property zoning (classification and permitted uses). * Site and property development guidance and approval process (Site Plan Review * Enforcement of national, state and local building codes and ordinances. * Municipal Code enforcement for complaints/violations and property maintenance inspection for residential and commercial properties. STAFFING (FTE Positions): Position 2018 2019 2020 2021 2022 Director of Inspection Services 1.00 1.00 1.00 1.00 1.00 Building Inspector 1.00 1.00 1.20 1.20 1.20 Customer Service Rep/Secretary 0.30 0.30 0.30 0.30 0.30 Billing Clerk 0.00 0.10 0.10 0.10 0.10 Code Enforcement Officer 0.40 0.40 0.40 0.40 0.40 Total FTE 2.70 2.80 3.00 3.00 3.00 Notes: 1. 40% of two Building Inspectors allocated to Water, Sewer and Storm Water funds. 2. CSR/Secretary position allocated among multiple departments. 3. Billing Clerk is allocated to Finance (30%), Building Inspection (10%) and Enterprise Funds (60%). 2021 ACCOMPLISHMENTS: * Implemented new permitting and inspection software. * Reviewed and issued 434 permits as of September 15, 2021. * Began using iPads for digital plan review and field inspections. * Maintained levels of service while experiencing very high development activity. * Took on processing and administration of short-term rental licensing. 2022 OBJECTIVES: * Update the Building Inspection - related fee schedule items. * Revise Short-Term Rental ordinance. * Create a submittal checklist for new home plan review. * Evaluate need for additional Code Enforcement/Building Inspector position. BUDGET SUMMARY: * Account 6106 - State Stamps: Increase due to increase in single-family housing with Aldon Station and Highland Ridge Subdivisions * Account 6112 - Code Books: Added due to State moving to 2021 Codes in 2022/2023. * Account 8202 - Equipment Use Charge: Increased annual depreciation charge with budgeted purchase of a new inspection vehicle. The primary objective for the Village of Ashwaubenon Building Inspection Department is to protect the safety, health, and welfare of the residents, transients, and general public through the issuance of building permits and inspections while maintaining neighborhood aesthetics and property values. Building Inspection is a division of the Community Development Department and also encompasses the Code Enforcement Division and works closely with other Village departments, Village Board, Plan Board, Site Plan Review Committee, Zoning Board of Appeals and other various committees. 35 2022 Budget Fund 100 - General Government Department: Building Inspection - 5241 2019 2020 2021 2021 2022 2022 vs 2021 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change Total Wages & Earnings 147,165 134,376 124,451 124,451 128,331 3,880 3.12% Total Benefits 49,047 31,532 30,968 30,968 33,988 3,020 9.75% Total Personnel Services 196,213 165,907 155,419 155,419 162,319 6,900 4.44% 100-5241-6100-0000 Office Supplies 803 480 866 720 800 80 11.11% 100-5241-6100-1004 Office Supplies - Covid - 108 - - - - N/A 100-5241-6106-0000 State Stamps 829 896 600 600 990 390 65.00% 100-5241-6112-0000 Code Books - - - - 1,700 1,700 N/A 100-5241-6200-0000 Gas & Oil 1,749 1,016 1,250 1,800 1,250 (550) -30.56% 100-5241-6213-0000 Software Maintenance 1,500 1,500 1,800 1,800 1,800 - 0.00% 100-5241-6303-0000 Licenses 177 (82) 740 740 120 (620) -83.78% 100-5241-6401-0000 Uniforms 175 - - 175 - (175) -100.00% 100-5241-6402-0000 Shoe Allowance 105 275 300 300 300 - 0.00% 100-5241-7100-0000 Training/Conference 1,409 1,010 1,750 2,500 2,500 - 0.00% 100-5241-7120-0000 Dues & Subscriptions 652 665 150 145 295 150 103.45% 100-5241-8100-0000 Contracted Services - 3,855 - - - - N/A 100-5241-8201-0000 Vehicle Repairs 1,795 1,486 250 1,200 1,000 (200) -16.67% 100-5241-8202-0000 Equipment Use Charge - - 2,376 2,376 6,161 3,785 159.30% 100-5241-8300-0000 Physical/Psych Exams - 45 112 - - - N/A 100-5241-8403-0000 Cell Phone 1,501 1,359 1,500 1,600 1,500 (100) -6.25% Total Expenditures 206,910$ 178,520$ 167,113$ 169,375$ 180,735$ 11,360$ 6.71% 36 2022 Budget Fund 100 - General Government Department: Legal Services - 5161 DEPARTMENT DESCRIPTION: SERVICES: * Advise Village Board, Committees, Commissions & Boards, and Staff on routine and specific legal matters. * Draft Charter and Regular Ordinances, Resolutions, and other Board and Committee documents. * Draft various legal documents for numerous real estate matters including without limitation, econonomic development projects, purchasing and acquisition of preoperty, and the use and sale of real estate. * Draft and edit contracts for village staff, construction, intergovernmental matters, and other services. * Prosecute municipal court citations. * Represent the Village and coordinate and provide oversite of Village related claims and litigation. * Participate in labor and collective bargaining issues with Ashwaubenon Public Safety Officers Association. * Provide advice and guidance on public record and open meetings laws. * Engage in review and consultation concerning general governmental matters pertaining to administration, liability, human resources, and other operational matters. STAFFING (FTE Positions): Position 2018 2019 2020 2021 2022 Village Attorney 1.00 1.00 1.00 1.00 1.00 Legal Assistant 0.50 0.30 0.30 0.30 0.30 Total FTE 1.50 1.30 1.30 1.30 1.30 Note: Legal Assistant is also the Deputy Clerk (remaining 0.70 fte in Clerk/Treasurer Department). 2021 ACCOMPLISHMENTS: * Extensive participation, coordination, & oversight for many claims and litigation matters against the Village. * Prosecuted municipal court citations including pretrials, Court trials, and Circuit Court matters. * Managed, drafted, and executed numerous real estate closings pertaining to the transfer of Village-owned properties for Aldon Station. * Engaged in and carried out various legal tasks and documents to support multiple development projects with the Village including The Element, Merge Urban Development, Highland Ridge, and others. * Provide general legal advice on consistent legal issues such as public records, alcohol and other licensing, election, and human resources and COVID related issues. * Participated in Public Safety collective bargaining negotiations and related employment relations issues. 2022 OBJECTIVES: * Continue revisions, updates, and improvements to Municipal Code for greater clarity and efficiencies. * Engage in detailed or directed enforcement actions to ensure greater code compliance. * Partner with Community Development, administration, and other interested parties to revise and update the Village's Sign Ordinance. * Maintain supportive legal role to all Departments and staff for addressing relevant legal issues. * Monitor legislative and other legal changes ensuring compliance with changes in laws in regulations. BUDGET SUMMARY: * Account 7120-Dues & Subscriptions: Reallocate portion of budget to contracted services to better reflect actual trends. Total non-personnel services budget remains constant. * Account 8100-Contracted Services: Reallocate portion of budget from dues and subscriptions to better reflect actual trends. Total non-personnel services budget remains constant. The Department of Legal Services provides legal advice and opinions to the Village Board and its Committees, Village Commissions and Boards, and Village Staff. The Department may contract with outside legal sources if necessary to assist with conflicts of interest, unplanned litigation, labor and employment issues, and other specialized legal questions in expert areas as the need may arise. 37 2022 Budget Fund 100 - General Government Department: Legal Services - 5161 2019 2020 2021 2021 2022 2022 vs 2021 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change Total Wages & Earnings 115,205 124,064 122,211 122,211 125,878 3,667 3.00% Total Benefits 18,886 20,224 22,170 22,170 22,770 600 2.71% Total Personnel Services 134,091 144,288 144,381 144,381 148,648 4,267 2.96% 100-5161-6100-0000 Office Supplies 36 33 25 - - - N/A 100-5161-7100-0000 Training/Conference 188 125 750 1,300 1,300 - 0.00% 100-5161-7120-0000 Dues & Subscriptions 5,162 1,514 5,500 5,500 3,000 (2,500) -45.45% 100-5161-7130-0000 Mileage Reimbursement 208 - 100 200 200 - 0.00% 100-5161-8100-0000 Contracted Services 21,605 23,942 46,500 10,000 12,500 2,500 25.00% 100-5161-8403-0000 Cell Phone 598 530 600 600 600 - 0.00% Total Expenditures 161,888$ 170,432$ 197,856$ 161,981$ 166,248$ 4,267$ 2.63% 38 2022 Budget Fund 100 - General Government Department: Village Hall Maintenance - 5171 DEPARTMENT DESCRIPTION: SERVICES: * Heating, cooling and plumbing/mechanical system operation and maintenance. * Lighting system operation and maintenance for Village Hall and Parking Lots. * Utility (electric, natural gas, water, sewer) services for Village Hall. * Parking lot maintenance for Village Hall. * Janitorial services for Village Hall. STAFFING (FTE Positions): 2021 ACCOMPLISHMENTS * Completed the rehabilitation of the West Village Parking Lot. This project involved spot curb replacement, mill and resurfacing the asphalt and restriping the parking lot. * Completed the needs assessment, conceptual layout and opinion of probable cost for the future expansion of the Village Garage and Cold Storage Facilities. This assessment and layout took into account the needs of the Public Works, Utilities, Park and Recreation and Public Safety Departments the currently house materials and equipment in these facilities. * In August, the Village experienced a 7-inch rain event over the course of a three-day period. A storm sewer back-up occurred in the Public Works/Utilities/Engineering/IT wing of Village Hall. The cause was found to be a building storm drain plugged with sediment deposit from the discharge of groundwater over the course of years from the sump pump. The impacted area was repaired and the storm drain was jet cleaned to help mitigate future back-ups. 2022 OBJECTIVES * With the needs assessment, conceptual layout and opinion of probably cost for the expansion of the Village Garage and Cold Storage Facilities complete, the next step is to discuss and plan for the eventual design and construction of the expansion. Due to the cost of the expansion project, 2022 will be used to look into any possible funding sources that may assist with this project. * Rehabilitation of the North Village Hall Parking Lot. The final year of the three-year Village Hall Parking Lot Rehabilitation program, the North Lot (surrounds the Public Safety Wing of Village Hall) will see the addition of curb and gutter followed by a milling, resurfacing and restriping of the parking BUDGET SUMMARY: * Personnel Services - Adjusted for actual trend of Public Works Workers' time allocations. * Account 6211 - Building and Equipment Repairs: Adjusted to match trend drop in maintenance costs due to replacement of boilers, HVAC unit and heating/cooling control systems. The Village Hall Maintenance Department provides the background support services for the building and grounds at Village Hall. The common support services include the operation and maintenance of the heating and cooling systems, lighting and plumbing systems, parking lot maintenance, as well as the janitorial services for the building itself. Village Hall Maintenance tasks are staffed by the Public Works Field Operators as needs arise. Each employee codes their 39 2022 Budget Fund 100 - General Government Department: Village Hall Maintenance - 5171 2019 2020 2021 2021 2022 2022 vs 2021 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change Total Wages & Earnings 16,473 33,929 25,000 9,000 25,000 16,000 177.78% 100-5171-5210-0000 Medicare/FICA 1,216 2,380 1,757 689 1,913 1,224 177.65% Total Personnel Services 17,690 36,309 26,757 9,689 26,913 17,224 177.77% 100-5171-6101-0000 Operational Supplies 5,370 4,135 5,500 10,800 10,800 - 0.00% 100-5171-6101-1004 Operational Supplies - 1,652 - - - - N/A 100-5171-6109-0000 Janitorial Supplies - 90 - - - - N/A 100-5171-6211-0000 Building & Equipment Repairs 24,600 10,133 17,500 21,400 20,400 (1,000) -4.67% 100-5171-6214-0000 Fire Alarm/Security Maint 2,641 2,968 2,900 2,000 3,000 1,000 50.00% 100-5171-8106-0000 Cleaning Contract 33,563 29,472 33,300 33,300 33,300 - 0.00% 100-5171-8400-0000 Gas & Electric 56,979 52,068 54,559 52,990 55,000 2,010 3.79% 100-5171-8401-0000 Water/Sewer/Storm Water 10,841 12,263 12,400 12,400 13,400 1,000 8.06% Total Expenditures 151,683$ 149,091$ 152,916$ 142,579$ 162,813$ 20,234$ 14.19% 40 2022 Budget Fund 100 - General Government Department: General Government - 5100 DEPARTMENT DESCRIPTION: SERVICES: * General office supply costs such as paper, copy machines and telephone services. * Fees for credit card, banking and investment services. * General property & liability and workers' compensation insurance. * Unemployment claims. * Wage reserve to cover unsettled union wages and other unplanned personnel services changes. 2022 OBJECTIVES * Review Property & Liability Insurance policies to ensure proper coverage for all Village assets. * Review of investment options to help reduce banking and investment costs. * Continue monitoring telephone, copy machine and postage usage and providers to ensure the Village is securing a lowest cost service option for required needs. BUDGET SUMMARY: * Various lines are reviewed annually and adjusted for most recent actual costs. The General Government department accounts for general, nonoperational costs covering all employees or multiple departments or services within the Village, such as property insurance, copy machines and postage. 41 2022 Budget Fund 100 - General Government Department: General Government - 5100 2019 2020 2021 2021 2022 2022 vs 2021 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change 100-5100-6100-0000 Office Supplies 4,755 5,867 5,000 5,000 5,000 - 0.00% 100-5100-6100-1004 Office Supplies - Covid - 16,273 - - - - N/A 100-5100-6304-0000 Postage 17,466 33,582 24,000 26,400 24,000 (2,400) -9.09% 100-5100-6305-0000 Copy Machine 20,440 23,365 22,500 20,000 22,500 2,500 12.50% 100-5100-6307-0000 Credit Card Fees 26,601 23,761 24,000 24,000 24,000 - 0.00% 100-5100-7150-0000 Tuition Reimbursement 500 500 500 - 500 500 N/A 100-5100-8100-0000 Contracted Services - 100 100 - 100 100 N/A 100-5100-8118-0000 Bank Fees 35,283 41,180 27,000 40,000 28,000 (12,000) -30.00% 100-5100-8119-0000 Investment Fees 17,014 18,969 17,500 17,500 17,500 - 0.00% 100-5100-8330-0000 Property & Liability Insurance 135,080 155,041 155,638 150,000 158,751 8,751 5.83% 100-5100-8331-0000 Employee Assistance Program 3,647 3,672 3,698 3,647 3,698 51 1.40% 100-5100-8332-0000 Unemployment - 19,262 7,500 1,200 7,500 6,300 525.00% 100-5100-8334-0000 Workers Comp Insurance 250,207 178,546 190,000 205,000 175,000 (30,000) -14.63% 100-5100-8402-0000 Telephone/Pagers 21,808 25,083 21,000 22,500 22,000 (500) -2.22% 100-5100-8405-0000 Television 821 631 210 1,920 225 (1,695) -88.28% 100-5100-8500-0000 Wage Reserve - - - 5,000 - (5,000) -100.00% 100-5100-9200-0000 Operating Transfer Out 868,466 768,805 654,739 - - - N/A Total Expenditures 1,402,087$ 1,314,637$ 1,153,385$ 522,167$ 488,774$ (33,393)$ -6.40% 42 2022 Budget Fund 100 - General Government Department: Public Safety - Police/Fire/Rescue - 5210 DEPARTMENT DESCRIPTION: SERVICES: * Provide high-quality police, fire and emergency medical services through proficiency and transparency in partnership with the community to serve its needs. STAFFING (FTE Positions): Position 2018 2019 2020 2021 2022 Director 1.00 1.00 1.00 1.00 1.00 Deputy Chief 0.00 0.00 1.00 1.00 1.00 Commander 2.00 2.00 1.00 1.00 1.00 Captain 1.00 1.00 1.00 4.00 4.00 Lieutenant 9.00 9.00 9.00 6.00 6.00 Officer 38.00 38.00 38.00 38.00 38.00 CSO Officer 1.50 1.50 1.50 1.50 1.50 Support Services 3.80 3.80 3.80 3.80 3.80 Secretary 1.00 1.00 1.00 1.00 1.00 POC / Crossing Guard Part-Time Part-Time Part-Time Part-Time Part-Time Total FTE 57.30 57.30 57.30 57.30 57.30 2021 ACCOMPLISHMENTS: * Implemented Axon body-worn and fleet cameras. * Purchased and upgraded 20 new tasers as part of Axon camera agreement. * Hired five Public Safety Officers, one PT Community Service Officer, and one PT Records Clerk. * Promoted one new Captain and two Lieutenants. * All officers were trained on Implicit Bias. * Transitioned to a new policy software program called PowerDMS. * Received $20,000 grant to purchase state of the art forensic camera. * Installed new ventilation system to improve air quality in the building. 2022 OBJECTIVES: * Apply for grant to purchase two ALPRs for squads. * Complete property and evidence room upgrades. * Complete policy transition and work towards full accreditation. * Engage in DDACTS reporting to focus staff on directed enforcement areas. * Add Paid-on-Premise Paramedics. * Train entire village staff on Implicit Bias. BUDGET SUMMARY: * Account 5111 - Overtime: Adjusted to prior years' actual trends. * Account 6100 - Office supplies: Decreased $1,000 based on remaining 2021 budget. * Account 6306 - Building Furnishings: Up $1,050 due to rising costs and new box springs for taller * Account 6401 - Uniforms: Adjustments for new employees and increase of $815 to $1,000 per officer. * Account 8104 - Mutual Aid: EMS calls overall trending up by 8% this year. * Account 8202 - Equipment Use Charge: Increased deprecation with the purchase of a new ambulance. * Account 8300-3374 - New Hire Exams: Decrease $3,025 based on lower anticipated replacement hires. The Ashwaubenon Department of Public Safety offers police, fire and rescue services along with a variety of prevention and community support functions. The Village of Ashwaubenon has a population of approximately 18,000 people and a daytime working population of 50,000 people. Ashwaubenon Department of Public Safety has pride in serving the community. Each day Public Safety strives to do it’s very best to serve the community; to go the extra mile to meet individual needs. 43 2022 Budget Fund 100 - General Government Department: Public Safety - Police/Fire/Rescue - 5210 2019 2020 2021 2021 2022 2022 vs 2021 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change Wages 4,262,219 4,310,105 4,490,000 4,622,825 4,725,479 102,654 2.22% 100-5210-5101-0000 Fitness 59,395 57,802 61,000 64,795 64,365 (430) -0.66% 100-5210-5102-0000 FLSA 59,764 88,699 65,000 65,000 65,000 - 0.00% 100-5210-5103-0000 Fire/Rescue Meeting Pay 43,403 20,029 34,480 40,000 40,000 - 0.00% 100-5210-5120-0000 Longevity 3,560 3,440 3,120 3,120 3,120 - 0.00% 100-5210-5150-____ Holiday Pay 278,534 281,109 267,594 267,594 279,288 11,694 4.37% Overtime: 100-5210-5111-3311 Overtime - County Court 7,281 3,765 7,500 8,500 8,500 - 0.00% 100-5210-5111-3312 Overtime - Municipal Court 3,059 2,395 3,000 5,100 4,000 (1,100) -21.57% 100-5210-5111-3313 Overtime - Emergency Call-In 56,696 32,251 48,000 57,000 48,000 (9,000) -15.79% 100-5210-5111-3314 Overtime - Regular 178,519 158,555 102,000 102,000 100,000 (2,000) -1.96% 100-5210-5111-3315 Overtime - Meeting 31,640 17,085 18,000 21,000 18,000 (3,000) -14.29% 100-5210-5111-3316 Overtime - Special 45,032 12,701 47,000 57,800 47,000 (10,800) -18.69% 100-5210-5111-3317 Overtime - Packers Game 65,872 16,201 55,900 55,900 55,900 - 0.00% 100-5210-5111-3318 Overtime - Arena Inspection 8,685 2,327 5,000 8,600 5,000 (3,600) -41.86% 100-5210-5111-3319 Overtime - Court Officer 4,272 1,541 3,500 5,000 3,500 (1,500) -30.00% 100-5210-5111-3323 Overtime - Liaison 11,623 1,620 12,000 12,000 12,000 - 0.00% 100-5210-5111-3330 Overtime - Drug Task Force 10,264 4,133 6,000 4,600 6,000 1,400 30.43% 100-5210-5111-3351 Overtime - Police Inservice 70,627 48,340 70,000 73,600 70,000 (3,600) -4.89% 100-5210-5111-3352 Overtime - Fire Inservice 65,196 40,580 32,650 32,650 32,650 - 0.00% 100-5210-5111-3353 Overtime - Rescue Inservice 73,559 51,225 61,200 61,200 61,200 - 0.00% 100-5210-5111-3361 Overtime - CSO 429 106 - - - - N/A 100-5210-5111-3370 Overtime - Honor Guard 6,798 3,094 4,000 4,000 6,000 2,000 50.00% 100-5210-5111-3371 Overtime - Public Education 5,439 947 3,000 3,000 3,000 - 0.00% 100-5210-5111-3372 Overtime - Political Visits 10,899 5,151 1,000 1,000 1,000 - 0.00% 100-5210-5111-5309 Overtime - EMT-Basic Training/Refresher 10,844 9,455 - 6,000 - (6,000) -100.00% 100-5210-5111-5500 Overtime - BOTS Grants 23,381 5,620 20,000 20,000 24,000 4,000 20.00% 100-5210-5111-5501 Overtime - BOTS Grant-Speed - 7,313 - - - - N/A 100-5210-5111-5507 Overtime - Grant-Seat Belt - 12,457 10,292 - - - N/A Total Wages & Earnings 5,396,990 5,198,045 5,431,236 5,602,284 5,683,002 80,718 1.44% Total Benefits 2,008,692 1,695,561 1,869,218 1,972,549 1,959,898 (12,651) -0.64% Total Personnel Services 7,405,682 6,893,606 7,300,454 7,574,833 7,642,900 68,067 0.90% 100-5210-6100-0000 Office Supplies 8,598 8,044 8,000 8,000 7,000 (1,000) -12.50% 100-5210-6100-1004 Office Supplies - Covid - 20 - - - - N/A Operational Supplies: 100-5210-6101-0000 Operational Supplies - General 4,500 3,637 5,000 5,000 5,000 - 0.00% 100-5210-6101-1004 Operational Supplies - Covid - 7,320 - - - - N/A 100-5210-6101-3301 Operational Supplies - Police 6,625 4,419 6,800 6,800 6,800 - 0.00% 100-5210-6101-3302 Operational Supplies - Fire 3,061 6,656 6,700 8,200 8,200 - 0.00% 100-5210-6101-3303 Operational Supplies - Rescue 22,871 13,632 22,500 30,000 30,000 - 0.00% 100-5210-6101-3304 Operational Supplies - Communication 372 8 150 500 - (500) -100.00% 100-5210-6101-3305 Operational Supplies - Investigations 3,819 1,093 2,000 2,000 2,000 - 0.00% 100-5210-6101-3307 Operational Supplies - Police Blood Draws 246 517 1,000 500 1,000 500 100.00% 100-5210-6101-3309 Operational Supplies - Electronics (88) 707 1,500 1,500 1,500 - 0.00% 100-5210-6101-3360 Operational Supplies - Crossing Guards 871 854 800 800 800 - 0.00% 100-5210-6101-5308 Operational Supplies - EMS Grant - - - 6,980 - (6,980) -100.00% 100-5210-6102-0000 Evidence Supplies 2,827 2,018 2,400 2,400 2,400 - 0.00% 100-5210-6104-0000 Range Supplies 12,885 9,111 15,300 15,300 15,300 - 0.00% 100-5210-6105-0000 Forms 2,194 1,297 1,750 1,750 1,750 - 0.00% 100-5210-6109-0000 Janitorial Supplies 8,111 6,483 7,000 7,000 7,000 - 0.00% 100-5210-6200-0000 Gas & Oil 85,616 53,490 75,107 85,000 77,500 (7,500) -8.82% 100-5210-6211-0000 Building & Equipment Repairs 9,937 6,951 10,000 13,000 13,000 - 0.00% 100-5210-6213-0000 Software Maintenance 27,460 30,753 33,000 33,000 33,000 - 0.00% 100-5210-6213-1004 Software Maintenance - Covid - 203 - - - - N/A 100-5210-6215-0000 Equipment Maintenance 10,334 12,036 12,100 12,100 12,600 500 4.13% 100-5210-6306-0000 Building Furnishings 2,967 2,946 3,300 3,300 4,350 1,050 31.82% Uniforms 100-5210-6401-0000 Uniforms - General 48,708 48,010 52,000 60,500 51,000 (9,500) -15.70% 100-5210-6401-1004 Uniforms - Covid - 901 - - - - N/A 44 2022 Budget Fund 100 - General Government Department: Public Safety - Police/Fire/Rescue - 5210 2019 2020 2021 2021 2022 2022 vs 2021 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change 100-5210-6401-3370 Uniforms - Honor Guard 2,325 2,074 1,805 1,805 1,800 (5) -0.28% 100-5210-6401-3376 Uniforms - Initial Issue 731 6,620 4,500 - 10,000 10,000 N/A 100-5210-6500-5308 Grant Expenses - EMS Grant - 2,400 2,400 - 2,400 2,400 N/A 100-5210-6500-5309 Grant Expenses - EMT-Basic Training/Refresher 5,755 6,183 6,183 - 4,580 4,580 N/A 100-5210-6501-0000 Asset Forfeiture Expenses 4,121 - - - - - N/A 100-5210-6501-3305 Asset Forfeiture Expenses - Investigations 66 - - - - - N/A 100-5210-6502-0000 Public Education 2,136 744 2,300 2,300 2,300 - 0.00% 100-5210-7100-0000 Training/Conference 29,943 35,488 30,000 30,000 32,000 2,000 6.67% 100-5210-7100-3303 Training/Conference - Paramedic - - 12,000 16,000 16,000 - 0.00% 100-5210-7120-0000 Dues & Subscriptions 3,669 3,252 3,000 3,000 3,300 300 10.00% 100-5210-7130-0000 Mileage Reimbursement 139 3,300 3,600 - 3,600 3,600 N/A 100-5210-7140-0000 Fitness Test & Equipment Maint 4,736 - 1,000 1,000 1,000 - 0.00% 100-5210-8100-0000 Contracted Services 78,239 27,195 - - - - N/A 100-5210-8104-0000 Mutual Aid 18,439 21,253 19,400 19,400 23,000 3,600 18.56% 100-5210-8201-0000 Vehicle Repairs 94,426 79,460 64,153 64,153 66,000 1,847 2.88% 100-5210-8202-0000 Equipment Use Charge 194,945 218,088 190,652 190,652 248,276 57,624 30.22% 100-5210-8203-0000 Radio Maintenance 780 1,326 1,500 1,500 1,500 - 0.00% 100-5210-8300-3373 Physical/Psych Exams - NFPA Physicals 5,481 7,157 4,400 4,400 4,400 - 0.00% 100-5210-8300-3374 Physical/Psych Exams - New Hire - 10,578 4,000 7,050 4,000 (3,050) -43.26% 100-5210-8400-0000 Electric 9,734 6,226 9,000 9,000 9,000 - 0.00% 100-5210-8401-0000 Water/Sewer/Storm Water 1,889 1,240 2,251 1,800 2,400 600 33.33% 100-5210-8402-0000 Telephone/Pagers 3,616 940 - - - - N/A 100-5210-8403-0000 Cell Phone 22,631 20,958 30,420 22,800 22,800 - 0.00% 100-5210-8404-0000 Teletype 4,536 4,536 4,900 4,900 4,900 - 0.00% 100-5210-9121-0000 Equipment < $5,000 - 5,867 - - - - N/A Total Expenditures 8,155,931$ 7,579,596$ 7,964,325$ 8,258,223$ 8,386,356$ 128,133$ 1.55% 45 2022 Budget Fund 100 - General Government Department: Public Safety - Police/Fire/Rescue - 5210 PERSONNEL REQUESTS: Position Title: Two (2) Paid-on-Premise Paramedics Salary/Hourly Rate: 20.00$ Benefits: None Total Annual Cost Each: 22,391.00$ Total Annual Cost: 44,782.00$ Description: This position would be a part-time Firefighter/EMT-Paramedic position. It is desired to provide 12 hours of coverage each day. Each POP would be capped at an average of 20 hrs./week to avoid benefit costs. As this program would be starting from scratch and it is estimated that POP coverage in 2022 will be around 48 hours/week. Costs would be variable based on hours worked and no benefits. Justification: This position would supplement Station 1 staffing allowing for greater ability of Public Safety Officers to perform police road shifts, reduce need for PSOs on overtime to back-fill the station, and supplement daily staffing to provide a second-out ambulance, perform fire inspections, or other miscellaneous tasks. 46 2022 Budget Fund 100 - General Government Department: Fire Inspection - 5230 DEPARTMENT DESCRIPTION: SERVICES: * State mandated fire inspections and reinspection of commercial properties and multi-tenant buildings. * Site plan review of new buildings. * Oversee Knox Box Program for the Village. * Provide additional Fire Inspection consultation for special events/concerts within the village. STAFFING (FTE Positions): Position 2018 2019 2020 2021 2022 Fire Inspector 2.00 2.00 2.00 2.00 2.00 Note: Includes one full-time Fire Inspector and two part-time inspectors. 2021 ACCOMPLISHMENTS: * Approximately 900 general fire inspections as of 9/16/2021. * 920 violations recorded as part of general fire inspections as of 9/16/2021. * Merged all inspection information to ImageTrend Elite and began using Elite for fire inspection reporting to increase efficiency. * Built a record management system for 713 fire safety systems throughout the village through Brycer to help track testing and maintenance of these systems. * Was hired on to the Brown County Arson Investigators Task Force (Inspector Peterson). * Attended the Wisconsin arson investigators conference and passed the “basic” course. * Completed Incident Safety Officer course. * Completed Emergency Services Instructor Course. * Hired and trained new fire inspector Joann Sala. * Represented Public Safety during site plan review and inspections of various new building and additions planned and constructed in the village. Total of 41 site plane reviews as of 9/16/2021. 2022 OBJECTIVES: * Take another look at adding to the short-term rental code so it better reflects the hazards that are present in these types of buildings and so our inspections are more purposeful. * Build a new record management system for buildings in the village with backup emergency generators and automatic transfer switches so these buildings can have scheduled inspections where the power is manually switched off and inspectors can walk the building to properly inspect for emergency lighting. * Create a new form and policy for properties holding large special gatherings to create better communication for these events (Titletown events, epic event center, green bay distillery, booyah, etc.). * Begin to have a better Public Safety/inspector presence at large special gatherings throughout the * Train in all new inspectors (Joann Sala, PSO Paulowski, PSO Gonnering, POC Steinhorst, POC * Attend the annual inspectors conference. * Create a system to build better communication between contractors and fire inspection so we are more informed of projects earlier to make for a smoother final signoff of new buildings/systems. * Continue to evolve various permitting processes to make things more efficient and purposeful. BUDGET SUMMARY: * Account 6213 - Software Maintenance: Increase $950 for annual keysecure unit support. The Fire Inspection Department conducts inspections of commercial buildings within the Village of Ashwaubenon. Commercial buildings in the Village consist of every building with the exception of 1 or 2 family dwellings. The State of Wisconsin mandated the number of inspections that must be completed in a calendar year. 47 2022 Budget Fund 100 - General Government Department: Fire Inspection - 5230 2019 2020 2021 2021 2022 2022 vs 2021 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change Total Wages & Earnings 70,700 86,682 81,900 90,744 89,236 (1,508) -1.66% Total Benefits 34,397 28,926 33,197 30,318 35,374 5,056 16.68% Total Personnel Services 105,097 115,608 115,097 121,062 124,610 3,548 2.93% 100-5230-6100-0000 Office Supplies 825 97 200 600 600 - 0.00% 100-5230-6100-1004 Office Supplies - Covid - 31 - - - - N/A 100-5230-6200-0000 Gas & Oil 390 261 400 400 400 - 0.00% 100-5230-6213-0000 Software Maintenance - 750 750 750 1,700 950 126.67% 100-5230-6214-0000 Fire Alarm/Security Maint - 4,790 - - - - N/A 100-5230-6401-0000 Uniforms 906 791 1,200 1,500 1,500 - 0.00% 100-5230-7100-0000 Training/Conference - 841 1,000 2,000 2,000 - 0.00% 100-5230-7120-0000 Dues & Subscriptions 80 145 150 500 500 - 0.00% 100-5230-8201-0000 Vehicle Repairs - 125 125 1,500 1,500 - 0.00% 100-5230-8403-0000 Cell Phone 887 1,172 250 900 250 (650) -72.22% 100-5230-9121-0000 Capital Outlay - - - - - - N/A Total Expenditures 108,185$ 124,611$ 119,172$ 129,212$ 133,060$ 3,848$ 2.98% 48 2022 Budget Fund 100 - General Government Department: Engineering - 5405 DEPARTMENT DESCRIPTION: SERVICES: * Design and Bidding Coordination for all Village construction projects. * Construction Engineering and Administration for all Village construction projects. * GIS Database and Data Maps for all Village Planning and Development Projects. * Engineering Review of all Pre-Development and Site Plan Review submittals. * Right-of-Way Permit Administration. * Interdepartmental engineering services. STAFFING (FTE Positions): Position 2018 2019 2020 2021 2022 Engineer 1.00 1.00 1.00 1.00 1.00 GIS Coordinator 1.00 1.00 1.00 1.00 1.00 Customer Service Rep 0.25 0.25 0.25 0.25 0.25 Part-time 0.05 0.05 0.30 0.30 0.30 Total FTE 3.05 3.05 3.30 3.30 3.30 Notes: 1. 75% of Engineer is allocated to Water, Sewer and Storm Water funds. 2. 30% of GIS Coordinator is allocated to Water, Sewer and Storm Water funds. 3. Customer Service Rep is allocated among multiple departments. 4. Part-time position is allocated among multiple departments. 2021 ACCOMPLISHMENTS: * Completed design, bidding and construction management of the Vanderperren Way Utility and Roadway Reconstruction Project (Oneida Street to Holmgren Way). * Completed construction administration of Titletown Phase II Utility and Roadway Improvements Projects in coordination with Green Bay Packers Development Team. * Completed the design and construction administration of the first phase of the utility and roadway improvements in the Highland Ridge Estates Development * Completed design assistance and construction administration of the West Main Avenue Trail * Completed construction administration of the 2021 Mill/Pave Program. * Completed design of the Plymrock Terrace Pond Project and Glory Pond Project. * Continued WDNR coordination of the Klipstine Park Remediation Project Closure. * Continued construction administration of Aldon Station Site Development Project. * Implemented website and social media construction update blasts for large projects. The Engineering Department is responsible for administering all municipal construction projects, maintaining a current geographic information system (GIS), administering all right-of-way permits and providing engineering services to all other departments as necessary. 49 2022 Budget Fund 100 - General Government Department: Engineering - 5405 2022 OBJECTIVES: * Design and construction administration of the next phase of the Highland Ridge Estates * Final construction administration of the Aldon Station Development Project. * Bidding and construction administration of the Plymrock Terrace Pond and Glory Road Pond * Project scoping, design, bidding and construction administration of approved TIF projects including Titletown West area. * Design, bidding and construction administration of the 2021 Mill/Pave Program. * Liaison engineering assistance for all Village departments. BUDGET SUMMARY: * Accounts 6100, 6211 and 6213: Slight adjustments to match trend of expenditures. 50 2022 Budget Fund 100 - General Government Department: Engineering - 5405 2019 2020 2021 2021 2022 2022 vs 2021 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change Total Wages & Earnings 77,162 81,879 84,367 84,430 85,453 1,023 1.21% Total Benefits 30,545 27,081 31,885 31,885 33,797 1,912 6.00% Total Personnel Services 107,707 108,959 116,252 116,315 119,250 2,935 2.52% 100-5405-6100-0000 Office Supplies 327 411 750 2,400 2,400 - 0.00% 100-5405-6200-0000 Gas & Oil 736 614 750 750 750 - 0.00% 100-5405-6211-0000 Building & Equipment Repairs - - - 1,000 500 (500) -50.00% 100-5405-6213-0000 Software Maintenance 7,754 7,754 9,000 9,000 9,500 500 5.56% 100-5405-7100-0000 Training/Conference 2,486 150 700 700 700 - 0.00% 100-5405-7120-0000 Dues & Subscriptions 270 489 500 500 500 - 0.00% 100-5405-7130-0000 Mileage Reimbursement 19 - - - - - N/A 100-5405-8100-0000 Contracted Services 6,400 8,129 8,200 12,000 12,000 - 0.00% 100-5405-8115-0000 Engineering Services - 6,875 7,500 7,500 7,500 - 0.00% 100-5405-8201-0000 Vehicle Repairs 2,515 - 500 500 500 - 0.00% 100-5405-8403-0000 Cell Phone 180 180 180 180 180 - 0.00% Total Expenditures 128,394$ 133,560$ 144,332$ 150,845$ 153,780$ 2,935$ 1.95% 51 2022 Budget Fund 100 - General Government Department: Street Administration - 5421 DEPARTMENT DESCRIPTION: SERVICES: * Weekly refuse collection and Bi-weekly recycling collection. * Monthly Large Rubbish Collection (First Full Week of Each Month). * Snow Clearing and Removal for all Village Roadways and School Parking Facilities. * Curbside brush pick-up (Continual Basis) and Curbside leaf pick-up (Spring and Fall) * Roadway maintenance: Curb, Sidewalk, Roadway, Signal and Signage. * Construction assistance to all other Village Departments and Village Hall maintenance. STAFFING (FTE Positions): Position 2018 2019 2020 2021 2022 Director of Public Works 1.00 1.00 1.00 1.00 1.00 Street Operations Supervisor 1.00 1.00 1.00 1.00 1.00 Customer Service Rep 0.30 0.30 0.30 0.30 0.30 Total FTE 2.30 2.30 2.30 2.30 2.30 Notes: 1. 60% of Director of Public Works is allocated to Water, Sewer and Storm Water funds. 2. 25% of Street Operations Supervisor is allocated to Water, Sewer and Storm Water funds. 3. Customer Service Rep is allocated among multiple departments. 2021 ACCOMPLISHMENTS: * Completed all scheduled roadway asphalt resurfacing, concrete street repair, sidewalk repair and roadway maintenance projects scheduled for 2021. * Continued inter-department project assistance with Forestry (winter tree removal), Park and Recreation (park concrete projects) and Utilities (main break concrete and asphalt repair/restoration) as well as Village-wide vehicle maintenance via the Mechanic Shop. * Continued into a second year of the Village website informational bulletin on the top of the website as well as a social media blast to alert residents during severe weather events (snow plowing schedules) or to inform residents of large-scale construction projects. 2022 OBJECTIVES: * Continue the partnership with other community Public Works Departments through BCPWA and other meetings to explore new ideas, joint purchases and operations reviews to update our own operation procedures. * Review interdepartmental project scheduling to improve communications and timely completion of Village projects. BUDGET SUMMARY: * Account 8403 - Cell Phone: Reduced to match actual trend and newer rates. The Village of Ashwaubenon Public Works Department is responsible for all operational and maintenance activities to provide safe and efficient roadways for all modes of travel, to provide garbage, recycling and large rubbish pick-up, to provide snow clearing and removal and to provide timely repairs to all Village roadway infrastructure. The Public Works Department also assists with construction of numerous Parks and Recreation projects, assists in the maintenance of the Village Hall and other Village Facilities and also assists the Public Safety Department on all major events with traffic control operations. The Public Works Department provides assistance in all facets of the overall operation of the Village. 52 2022 Budget Fund 100 - General Government Department: Street Administration - 5421 2019 2020 2021 2021 2022 2022 vs 2021 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change Total Wages & Earnings 119,394 125,140 124,936 125,011 128,687 3,676 2.94% Total Benefits 40,708 35,937 38,625 38,625 40,764 2,139 5.54% Total Personnel Services 160,102 161,077 163,561 163,636 169,451 5,815 3.55% 100-5421-6100-0000 Office Supplies 557 238 780 780 780 - 0.00% 100-5421-6213-0000 Software Maintenance 7,306 1,249 6,750 6,750 6,750 - 0.00% 100-5421-7100-0000 Training/Conference 1,018 - 2,500 2,500 2,500 - 0.00% 100-5421-8100-0000 Contracted Services 777 1,448 1,500 1,500 1,500 - 0.00% 100-5421-8201-0000 Vehicle Repairs - 221 - - - - N/A 100-5421-8403-0000 Cell Phone 4,267 3,303 2,600 3,900 2,600 (1,300) -33.33% Total Expenditures 174,027$ 167,536$ 177,691$ 179,066$ 183,581$ 4,515$ 2.52% 53 2022 Budget Fund 100 - General Government Department: Garage - 5410 DEPARTMENT DESCRIPTION: SERVICES: * Full mechanic service to all village vehicles. * Small engine repair. * Full welding and fabrication services. * Parts inventory maintenance. * Assist with various Public Works projects or tasks as needed. STAFFING (FTE Positions): Position 2018 2019 2020 2021 2022 Lead Mechanic 1.00 1.00 1.00 1.00 1.00 Mechanic 1.00 1.00 1.00 2.00 2.00 Control Specialist 1.00 1.00 1.00 1.00 1.00 Total FTE 3.00 3.00 3.00 4.00 4.00 BUDGET SUMMARY: * Account 6403 -- Tool Allowance: Increased due to adding a 3rd mechanic in 2021. The Public Works Department Garage is responsible for all of the maintenance and repairs of the entire Village of Ashwaubenon government fleet of vehicles and equipment. The Garage also maintains an inventory of parts and products used every day in the Public Works, Utilities, Public Safety and Parks and Recreation Departments in terms of vehicle and field operation needs. 54 2022 Budget Fund 100 - General Government Department: Garage - 5410 2019 2020 2021 2021 2022 2022 vs 2021 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change Total Wages & Earnings 264,938 265,733 278,130 278,130 278,007 (123) -0.04% Total Benefits 96,353 76,827 96,426 100,759 91,947 (8,812) -8.75% Total Personnel Services 361,291 342,560 374,556 378,889 369,954 (8,935) -2.36% 100-5410-6100-0000 Office Supplies 266 26 1,750 2,000 2,000 - 0.00% 100-5410-6100-1004 Office Supplies - Covid - 35 - - - - N/A 100-5410-6101-0000 Operational Supplies 25,874 26,501 21,000 21,000 21,000 - 0.00% 100-5410-6101-1004 Operational Supplies - Covid - 542 - - - - N/A 100-5410-6109-0000 Janitorial Supplies 9,802 13,414 9,600 9,600 9,600 - 0.00% 100-5410-6109-1004 Janitorial Supplies - Covid - 2,550 - - - - N/A 100-5410-6200-0000 Gas & Oil 67,937 38,246 47,500 68,000 60,000 (8,000) -11.76% 100-5410-6211-0000 Building & Equipment Repairs 14,564 12,712 19,885 19,800 19,800 - 0.00% 100-5410-6401-0000 Uniforms 346 937 1,000 1,000 1,000 - 0.00% 100-5410-6402-0000 Shoe Allowance 3,091 2,321 3,000 3,000 3,000 - 0.00% 100-5410-6403-0000 Tool Allowance 800 800 1,200 800 1,200 400 50.00% 100-5410-7100-0000 Training/Conference - 1,300 - - - - N/A 100-5410-8201-0000 Vehicle Repairs - 437 124 - - - N/A 100-5410-8400-0000 Electric 36,948 27,330 31,000 36,000 32,000 (4,000) -11.11% 100-5410-8401-0000 Water/Sewer/Storm Water 6,383 6,238 6,550 8,000 7,000 (1,000) -12.50% 100-5410-9120-0000 Equipment >$5,000 7,002 6,588 - - - - N/A Total Expenditures 534,302$ 482,536$ 517,165$ 548,089$ 526,554$ (21,535)$ -3.93% 55 2022 Budget Fund 100 - General Government Department: Street Maintenance - 5431 DEPARTMENT DESCRIPTION: STAFFING (FTE Positions): Position Position 2018 2019 2020 2021 2022 Foreman 0.80 0.80 2.00 2.00 2.00 Field Operator I 0.80 0.80 0.80 0.80 1.80 Field Operator II 8.00 8.00 6.00 6.00 6.00 Seasonal Part-Time Part-Time Part-Time Part-Time Part-Time Total FTE 8.80 8.80 8.80 8.80 9.80 Notes: Personnel costs are allocated in Public Works' Departments based on historical trends and future projects. 1. The two Field Operator I positions are allocated between Public Works (40%) and Storm Water Utility (60%). 2. Seasonal help is shown as budgeted; actual costs vary depending on use. BUDGET SUMMARY: * Account 8202 - Equipment Use Charge: Increased depreciation charge with the budgete purchases of two new dump trucks, a flat-bed shop truck, and two new work pick-up trucks (from 2021). 2019 2020 2021 2021 2022 2022 vs 2021 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change Total Wages & Earnings 246,351 195,421 218,320 218,320 258,347 40,027 18.33% Total Benefits 212,248 185,804 219,168 206,149 247,862 41,713 20.23% Total Personnel Services 458,599 381,226 437,488 424,469 506,209 81,740 19.26% 100-5431-6101-0000 Operational Supplies 45,000 37,515 40,000 45,000 45,000 - 0.00% 100-5431-6101-1004 Operational Supplies - Covid - 137 - - - - N/A 100-5431-8201-0000 Vehicle Repairs 102,042 103,330 56,862 56,862 57,000 138 0.24% 100-5431-8202-0000 Equipment Use Charge 134,669 150,180 156,276 156,276 173,338 17,062 10.92% 100-5431-8300-0000 Physical/Psych Exams 615 914 - - - - N/A Total Expenditures 740,925$ 673,301$ 690,626$ 682,607$ 781,547$ 98,940$ 14.49% The Street Maintenance Division of the Public Works Department is responsible for all operational and maintenance activities related to the Village’s roadway system. 56 2022 Budget Fund 100 - General Government Department: Street Maintenance - 5431 PERSONNEL REQUESTS: Position Title: Field Operator I Salary/Hourly Rate: 29.05$ Benefits: Full Total Annual Cost: 92,200.00$ Description: Public Works Field Operator I position. Justification: The Village has current employees who are supposed to be allocating time toward storm sewer maintenance efforts; however, those two roles have not been able to allocate the budgeted amount of time towards storm sewer needs due to higher workloads within Public Works that have accumulated over the past couple years. This new role allows proper allocation of time and efforts to storm sewer maintenance. Adding this position also provides the Village with additional workforce to use towards future TDS fiber connection duties in 2022. In addition, the Village will need to add this position anyway in the 2023 budget due to future residential development and garbage and recycling collection efforts. 57 2022 Budget Fund 100 - General Government Department: Curb & Gutter - 5433 DEPARTMENT DESCRIPTION: STAFFING (FTE Positions): 2019 2020 2021 2021 2022 2022 vs 2021 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change Total Wages & Earnings 8,513 5,921 8,965 15,000 10,000 (5,000) -33.33% 100-5433-5210-0000 Medicare/FICA 619 386 642 1,148 765 (383) -33.36% Total Personnel Services 9,132 6,307 9,607 16,148 10,765 (5,383) -33.34% 100-5433-6101-0000 Operational Supplies 10,336 11,819 12,838 12,000 12,000 - 0.00% Total Expenditures 19,468$ 18,126$ 22,445$ 28,148$ 22,765$ (5,383)$ -19.12% The Curb and Gutter Division of the Public Works Department is responsible for all maintenance and repair of Village roadway curb and gutter. This can range from replacement of aging curb to repair of damage from the plowing season to responding to resident concerns. Curb and Gutter needs are staffed by the Public Works Field Operators as needs arise. Each employee codes their timecards accordingly. For budgeting purposes, a portion of the total Public Works Maintenance employee budgeted wages are allocated to this budget based on prior year trends and projected projects. 58 2022 Budget Fund 100 - General Government Department: Snow & Ice Control - 5435 DEPARTMENT DESCRIPTION: STAFFING (FTE Positions): 2019 2020 2021 2021 2022 2022 vs 2021 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change Total Wages & Earnings 81,073 21,602 55,000 55,000 50,000 (5,000) -9.09% 100-5435-5210-0000 Medicare/FICA 5,913 1,479 4,208 4,208 3,825 (383) -9.10% Total Personnel Services 87,005 23,081 59,208 59,208 53,825 (5,383) -9.09% 100-5435-6101-0000 Operational Supplies 150,952 118,975 137,371 120,000 120,000 - 0.00% 100-5435-8201-0000 Vehicle Repairs - 1,999 4,121 - - - N/A Total Expenditures 237,957$ 144,056$ 200,700$ 179,208$ 173,825$ (5,383)$ -3.00% The Snow and Ice Control Division of the Public Works Department is responsible for all slow clearing and salting operations of all Village roadways and Ashwaubenon School parking facilities. Snow & Ice Control needs are staffed by the Public Works Field Operators as needs arise. Each employee codes their timecards accordingly. For budgeting purposes, a portion of the total Public Works Maintenance employee budgeted wages are allocated to this budget based on prior year trends and projected projects. 59 2022 Budget Fund 100 - General Government Department: Traffic Control - 5441 DEPARTMENT DESCRIPTION: STAFFING (FTE Positions): 2019 2020 2021 2021 2022 2022 vs 2021 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change 100-5441-5110-0000 Total Wages & Earnings 56,769 30,723 37,000 35,000 41,000 6,000 17.14% 100-5441-5210-0000 Medicare/FICA 2,574 1,817 2,831 2,678 3,137 459 17.14% Total Personnel Services 60,877 32,763 39,831 37,678 44,137 6,459 17.14% 100-5441-6101-0000 Operational Supplies 36,220 22,256 28,000 28,000 28,000 - 0.00% 100-5441-8400-0000 Electric 35,178 28,794 28,000 36,000 32,000 (4,000) -11.11% Total Expenditures 132,276$ 83,812$ 95,831$ 101,678$ 104,137$ 2,459$ 2.42% The Traffic Control Division of the Public Works Department is responsible for coordinating the operation and maintenance of Village street signage and traffic signals. The Village completes all of its own street signage maintenance but works jointly with the Brown County Highway Department in maintaining all of its traffic signals. Traffic Control needs are staffed by the Public Works Field Operators as needs arise. Each employee codes their timecards accordingly. For budgeting purposes, a portion of the total Public Works Maintenance employee budgeted wages are allocated to this budget based on prior year trends and projected projects. 60 2022 Budget Fund 100 - General Government Department: Street Lighting - 5442 DEPARTMENT DESCRIPTION: STAFFING (FTE Positions): No staffing needs are required for the Street Lighting budget. 2019 2020 2021 2021 2022 2022 vs 2021 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change 100-5442-8400-0000 Electric 410,981 432,260 450,000 450,000 450,000 - 0.00% Total Expenditures 410,981$ 432,260$ 450,000$ 450,000$ 450,000$ -$ 0.00% The Street Lighting Division of the Public Works Department funds the entire street lighting network within the Village. Wisconsin Public Service maintains the street lighting system for the Village while the Village pays a monthly rental charge based upon the style and wattage of street light. 61 2022 Budget Fund 100 - General Government Department: Sidewalk Maintenance - 5444 DEPARTMENT DESCRIPTION: STAFFING (FTE Positions): 2019 2020 2021 2021 2022 2022 vs 2021 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change 100-5444-5110-0000 Total Wages & Earnings 5,366 4,025 3,000 3,000 3,000 - 0.00% 100-5444-5210-0000 Medicare/FICA 391 272 230 230 230 - 0.00% Total Personnel Services 5,757 4,297 3,230 3,230 3,230 - 0.00% 100-5444-6101-0000 Operational Supplies 2,235 1,195 1,000 5,000 5,000 - 0.00% Total Expenditures 7,992$ 5,492$ 4,230$ 8,230$ 8,230$ -$ 0.00% The Sidewalk Maintenance Division of the Public Works Department is responsible for the maintenance of all Village sidewalk along Village right-of-way. All Village sidewalks are inspected yearly with a maintenance program completed in the fall of each year. Sidewalk Maintenance needs are staffed by the Public Works Field Operators as needs arise. Each employee codes their timecards accordingly. For budgeting purposes, a portion of the total Public Works Maintenance employee budgeted wages are allocated to this budget based on prior year trends and projected projects. 62 2022 Budget Fund 100 - General Government Department: School District Maintenance - 5447 DEPARTMENT DESCRIPTION: STAFFING (FTE Positions): 2019 2020 2021 2021 2022 2022 vs 2021 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change 100-5447-5110-0000 Total Wages & Earnings 2,142 732 500 500 500 - 0.00% 100-5447-5210-0000 Medicare/FICA 160 50 38 38 38 - 0.00% Total Personnel Services 2,301 782 538 538 538 - 0.00% Total Expenditures 2,301$ 782$ 538$ 538$ 538$ -$ 0.00% The School District Maintenance Division of the Public Works Department assists the Ashwaubenon School District on an as- needed basis. Typical requests from the Ashwaubenon School District range from line striping assistance to storm sewer repairs to roadway/parking lot repair assistance. School District Maintenance needs are staffed by the Public Works Field Operators as needs arise. Each employee codes their timecards accordingly. For budgeting purposes, a portion of the total Public Works Maintenance employee budgeted wages are allocated to this budget based on prior year trends and projected projects. 63 2022 Budget Fund 100 - General Government Department: Labor for Others - 5449 DEPARTMENT DESCRIPTION: STAFFING (FTE Positions): 2019 2020 2021 2021 2022 2022 vs 2021 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change 100-5449-5110-0000 Total Wages & Earnings 230 - - 500 500 - 0.00% 100-5449-5210-0000 Medicare/FICA 16 - - 38 38 - 0.00% Total Personnel Services 246 - - 538 538 - 0.00% Total Expenditures 246$ -$ -$ 538$ 538$ -$ 0.00% The Labor for Others Division of the Public Works Department is used on an as-needed basis. Some examples from this division include special events that require one-time traffic control assistance, projects that are out of the daily scope of activities and may be done on an investigatory basis and other one-time occurrences. Labor for Others needs are staffed by the Public Works Field Operators as needs arise. Each employee codes their timecards accordingly. For budgeting purposes, a portion of the total Public Works Maintenance employee budgeted wages are allocated to this budget based on prior year trends and projected projects. 64 2022 Budget Fund 100 - General Government Department: Transit System - 5455 DEPARTMENT DESCRIPTION: STAFFING (FTE Positions): No staffing needs are required for the Transit System budget. BUDGET SUMMARY: * Transit rates from City of Green Bay based on state and federal contributions and percent of local ridership. 2019 2020 2021 2021 2022 2022 vs 2021 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change 100-5455-8100-0000 Contracted Services 205,020 219,869 34,199 229,284 229,284 - 0.00% Total Expenditures 205,020$ 219,869$ 34,199$ 229,284$ 229,284$ -$ 0.00% The Transit System Division of the Public Works Department funds the entire public transportation program offered by Green Bay Metro within the Village of Ashwaubenon. The Village pays for these services via a yearly service agreement. 65 2022 Budget Fund 100 - General Government Department: Garbage & Refuse Collection - 5710 DEPARTMENT DESCRIPTION: SERVICES: * Weekly Refuse Collection. * Monthly Large Rubbish Collection (first full week of each month). STAFFING (FTE Positions): Position 2018 2019 2020 2021 2022 Field Operator I 2.75 2.75 2.75 2.75 2.75 Note: 25% of one Field Operator Position is allocated to Recycling department. BUDGET SUMMARY: * 2019 2020 2021 2021 2022 2022 vs 2021 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change Total Wages & Earnings 196,611 198,030 189,330 189,330 180,944 (8,386) -4.43% Total Benefits 85,655 68,209 79,771 79,771 84,018 4,247 5.32% Total Personnel Services 282,266 266,239 269,101 269,101 264,962 (4,139) -1.54% 100-5710-6101-0000 Operational Supplies 3,057 3,592 1,500 1,500 1,500 - 0.00% 100-5710-6200-0000 Gas & Oil 28,061 19,142 24,750 28,100 24,750 (3,350) -11.92% 100-5710-8201-0000 Vehicle Repairs 29,179 13,706 27,900 27,900 27,900 - 0.00% 100-5710-8202-0000 Equipment Use Charge 76,203 76,968 65,352 65,352 69,063 3,711 5.68% 100-5710-8300-0000 Physical/Psych Exams 157 - - - - - N/A Total Expenditures 418,922$ 379,647$ 388,603$ 391,953$ 388,175$ (3,778)$ -0.96% The Ashwaubenon Public Works Department Garbage and Refuse Collection Program picks up curbside garbage in Village-provided containers on a weekly basis. Automated trucks pick-up and deliver it to the Brown County Solid Waste Transfer Station located on West Mason Street in Oneida, WI. Large rubbish is also collected during the first full week of each month via this division of the Public Works Department. Account 8202 - Equipment Use Charge: Increase due to higher vehicle depreciation expense allocation in 2022. 66 2022 Budget Fund 100 - General Government Department: Recycling - 5720 DEPARTMENT DESCRIPTION: SERVICES: * Fully single-stream recycling pick-up. STAFFING (FTE Positions): Position 2018 2019 2020 2021 2022 Field Operator I 1.25 1.25 1.25 1.25 1.25 Note: 75% of one Field Operator Position is allocated to Garbage department. 2019 2020 2021 2021 2022 2022 vs 2021 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change Total Wages & Earnings 86,976 63,675 86,696 86,696 89,192 2,496 2.88% Total Benefits 70,475 20,242 22,452 22,452 38,442 15,990 71.22% Total Personnel Services 157,452 83,917 109,148 109,148 127,634 18,486 16.94% 100-5720-6101-0000 Operational Supplies 1,235 644 2,000 2,000 2,000 - 0.00% 100-5720-6200-0000 Gas & Oil 9,571 7,791 10,500 10,500 10,500 - 0.00% 100-5720-8201-0000 Vehicle Repairs 7,425 6,288 10,000 16,080 16,080 - 0.00% 100-5720-8202-0000 Equipment Use Charge 33,613 30,732 15,969 15,969 15,969 - 0.00% 100-5720-8300-0000 Physical/Psych Exams 151 85 - - - - N/A Total Expenditures 209,447$ 129,457$ 147,617$ 153,697$ 172,183$ 18,486$ 12.03% The Ashwaubenon Public Works Department Recycling program picks up recyclables biweekly throughout the Village. Automated trucks pick-up the recycling and deliver it to the Brown County Recycling Transfer Station located on South Broadway just south of STH 172. 67 2022 Budget Fund 100 - General Government Department: Landfill - 5730 DEPARTMENT DESCRIPTION: STAFFING (FTE Positions): BUDGET SUMMARY: * * 2019 2020 2021 2021 2022 2022 vs 2021 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change 100-5730-8108-0000 Brown Co MRF Charges 37,721 26,907 99 36,000 - (36,000) -100.00% 100-5730-8109-0000 Brown County Landfill 200,975 224,324 219,394 204,000 236,000 32,000 15.69% Total Expenditures 238,696$ 251,232$ 219,493$ 240,000$ 236,000$ (4,000)$ -1.67% The Landfill Division of the Public Works Department funds the Village’s solid waste and recycling fees charged by the Brown County Port and Resource Recovery Department and by the Brown County Transfer Station. All costs associated with the landfilling, resource recovery and recycling of Village waste and recyclables are handled through this account. Landfill needs are staffed by the Public Works Field Operators as needs arise. Each employee codes their timecards accordingly. For budgeting purposes, a portion of the total Public Works Maintenance employee budgeted wages are allocated to this budget based on prior year trends and projected projects. Account 8108 -- MRF Charges: This account was established in 2019 due to the severe drop in recycling revenues when communities needed to start paying to dispose of recyclables instead of receiving payment. Recycling markets turned dramatically in 2021 going from a fee of $29.00/ton to a payment of $45.00/ton at some points. Brown County Port and Resource Recovery has recommended budgeting a payment of $20.00/ton for 2022 resulting in a dramatic positive change in budget. Account 8109 -- Brown County Landfill: The Village of Ashwaubenon and all surrounding communities are part of a 3- county solid waste cooperative agreement (BOW Agreement) whereby a set per ton cost is charged via contractual agreement. Brown County started construction of its new landfill in 2021 as part of this agreement as the Outagamie County landfill operation slowly starts to close. The construction as well as a CPI increase is resulting in an increase in tipping fee charges from $43.84/ton in 2021 to $47.82/ton in 2022. 68 2022 Budget Fund 100 - General Government Department: Weed Control - 5740 DEPARTMENT DESCRIPTION: STAFFING (FTE Positions): 2019 2020 2021 2021 2022 2022 vs 2021 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change 100-5740-5110-0000 Total Wages & Earnings 6,864 9,987 10,686 7,500 10,000 2,500 33.33% 100-5740-5210-0000 Medicare/FICA 499 684 817 574 765 191 33.28% Total Personnel Services 7,363 10,671 11,503 8,074 10,765 2,691 33.33% 100-5740-8100-0000 Contracted Services 2,824 2,438 2,500 2,500 2,500 - 0.00% Total Expenditures 10,187$ 13,109$ 14,003$ 10,574$ 13,265$ 2,691$ 25.45% The Weed Control Division of the Public Works Department is responsible for the maintenance of the grass median islands, bridge abutment weed control and other Village right-of-way week control as needed. Weed Control needs are staffed by the Public Works Field Operators as needs arise. Each employee codes their timecards accordingly. For budgeting purposes, a portion of the total Public Works Maintenance employee budgeted wages are allocated to this budget based on prior year trends. 69 2022 Budget Fund 100 - General Government Department: Wood Chipping - 5760 DEPARTMENT DESCRIPTION: STAFFING (FTE Positions): 2019 2020 2021 2021 2022 2022 vs 2021 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change 100-5760-5110-0000 Total Wages & Earnings 64,352 75,052 80,000 65,000 80,000 15,000 23.08% 100-5760-5210-0000 Medicare/FICA 4,652 5,020 6,120 4,973 6,120 1,147 23.06% Total Personnel Services 69,003 80,072 86,120 69,973 86,120 16,147 23.08% 100-5760-6101-0000 Operational Supplies 2,024 299 3,000 3,000 3,000 - 0.00% 100-5760-8201-0000 Vehicle Repairs 290 744 598 - 500 500 N/A Total Expenditures 71,317$ 81,115$ 89,718$ 72,973$ 89,620$ 16,647$ 22.81% The Wood Chipping Division of the Public Works Department is responsible for the year-round curbside collection, chipping and disposal of all tree and brush branches within the Village of Ashwaubenon. This program also includes all tree and debris clean-up after storm events as well as Christmas tree pick-up in January. Wood Chipping needs are staffed by the Public Works Field Operators as needs arise. Each employee codes their timecards accordingly. For budgeting purposes, a portion of the total Public Works Maintenance employee budgeted wages are allocated to this budget based on prior year trends and projected projects. 70 2022 Budget Fund 100 - General Government Department: Parks and Recreation Administration - 5521 DEPARTMENT DESCRIPTION: SERVICES: * Administration of all program divisions. * Policy and program set-up and administration. * Customer service for community questions and concerns. * Planning, partnership and evaluation of all Parks, Recreation and Forestry Department offerings. * Dissemination of community information for all PRF programming, including general Village * Administration of community donation/volunteer programs with local organizations and individuals. * Registration of users for all programs, facility reservations for all facilities. * Hiring of all staff for all PRF divisions. STAFFING (FTE Positions): Position 2018 2019 2020 2021 2022 Director 1.00 1.00 1.00 1.00 1.00 Program Supervisor 1.00 1.00 1.00 1.00 1.00 Aquatic Supervisor 1.00 1.00 1.00 1.00 1.00 Secretary 1.00 1.00 1.00 1.00 1.00 Park Coordinator Part-Time Part-Time Part-Time Part-Time Part-Time Total FTE 4.00 4.00 4.00 4.00 4.00 2021 ACCOMPLISHMENTS: * Worked with updated COVID safety measures and procedures. Implemented new procedures as needed. * Worked through staffing challenges with a greatly reduced local / national applicant pool. * Began switchover to new payment system for credit card users (Paytrak). * Increased special event programming to meet continued demand. * Oversaw repairs of Ashwaubenon Marina breakwaters and pathway lighting * Worked with McMahon and Village staff on extension of West Main Avenue trail, including design, easement acquisition and start of construction. * Applied for and received several state grants (DNR) for the Ashwaubomay River Trail Bridge project. * Applied for and received Ashwaubomay NRDA funding extension for additional plantings and interpretive signage. 2022 OBJECTIVES: * Department switchover to new credit card payment system. * Work with community organizations to plan and implement the 2022 Ashwaubenon sesquicentennial. * Plan out a successful pallet' of classes and special event to meet the varied needs and desires of the community. * Continue relationship/partnership with co-sponsored organizations to offer recreational sports programming to the Ashwaubenon community. * Continued evaluation and planning for park and amenity projects as identified in Village planning tools (CORP, Capital Improvement, Smart Growth, Bike & Ped, ADA, etc..) BUDGET SUMMARY: * Account 6213 - Software Maintenance: Slight increase in software maintenance fee. * Account 7100 - Training/Conference: Requested training and conference funding returns to previous 2020 level with State conference now scheduled again (previous cancelled due to COVID). * Account 8403 - Cell Phone: Increased due to additional employee issued a work phone. Administration functions for all Village parks and related recreation and forestry needs. 71 2022 Budget Fund 100 - General Government Department: Parks and Recreation Administration - 5521 2019 2020 2021 2021 2022 2022 vs 2021 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change Total Wages & Earnings 263,962 279,632 283,091 283,091 291,568 8,477 2.99% Total Benefits 114,598 104,116 114,074 114,074 121,325 7,251 6.36% Total Personnel Services 378,560 383,747 397,165 397,165 412,893 15,728 3.96% 100-5521-6100-0000 Office Supplies 2,511 1,916 2,400 2,800 2,700 (100) -3.57% 100-5521-6100-1004 Office Supplies - Covid - 331 - - - - N/A 100-5521-6213-0000 Software Maintenance 5,955 6,078 6,260 6,200 6,300 100 1.61% 100-5521-6302-0000 Newspaper Publishing 50 - 85 750 750 - 0.00% 100-5521-6305-0000 Copy Machine 923 581 1,050 1,680 1,050 (630) -37.50% 100-5521-6401-0000 Uniforms 1,827 - 1,750 1,750 1,750 - 0.00% 100-5521-7100-0000 Training/Conference 4,314 191 1,200 1,500 3,525 2,025 135.00% 100-5521-7120-0000 Dues & Subscriptions 1,023 1,274 1,295 1,365 1,295 (70) -5.13% 100-5521-7130-0000 Mileage Reimbursement 6,744 6,697 6,900 6,900 6,900 - 0.00% 100-5521-8113-0000 Printing 13,260 10,146 11,400 11,400 11,400 - 0.00% 100-5521-8403-0000 Cell Phone 6,044 5,636 5,924 5,520 6,000 480 8.70% Total Expenditures 421,210$ 416,598$ 435,429$ 437,030$ 454,563$ 17,533$ 4.01% 72 2022 Budget Fund 100 - General Government Department: Community Pool - 5523 DEPARTMENT DESCRIPTION: SERVICES: * Provide lifeguarding services to the community and the Ashwaubenon School District. * Provide aquatic programming (swim lessons, open swim, lap swim, exercise classes) to the community and the Ashwaubenon School District. * Work in conjunction with the Ashwaubenon School District and the Ashwaubenon Swim Club to host swim and diving competitions for said organizations. * Provide a venue for the public to use or rent for birthday parties and special events. * Provide Lifeguard Training classes and Red Cross recertifications to the general Brown County area. STAFFING (FTE Positions): Position 2018 2019 2020 2021 2022 Pool Director Part-Time Part-Time Part-Time Part-Time Part-Time Pool Supervisor Part-Time Part-Time Part-Time Part-Time Part-Time Instructors Part-Time Part-Time Part-Time Part-Time Part-Time Lifeguards Part-Time Part-Time Part-Time Part-Time Part-Time Note: All positions are part-time and may include multiple persons depending on participation levels. 2021 ACCOMPLISHMENTS: * Established and continued with new cleaning and safety protocols in the midst of COVID, allowing for safe, continuous programming and services to village and surrounding residents. * Continued partnership with Woodside Senior Communities to offer access to the water pool for * Aquatic Coordinator Melody Escoto served as Chair of the State of Wisconsin Parks and Recreation Association Aquatic Board, working on state pool code revision and assisting in hosting Lifeguard and Lifeguard Instructor recertification classes to help with the national shortage of lifeguards. * Re-partnered with Aurora Healthcare to offer community exercise classes (post-COVID). 2022 OBJECTIVES: * Continue to provide the public a safe, clean and supervised place for users to swim. * Continue to secure and train quality staff in CPR, First Aid, AED and Lifeguarding to operate a safe aquatic environment for all guests. * Continue to provide quality aquatic programs based on the needs of the community that encourage the love of swimming. * Continue to make any COVID modifications necessary to keep the facility safe, open and available for all user groups. BUDGET SUMMARY: * Changes reflect Pre-COVID operating needs. Community pool utilized by the Village of Ashwaubenon and Ashwaubenon School District for a variety of aquatic programming and school related events. 73 2022 Budget Fund 100 - General Government Department: Community Pool - 5523 2019 2020 2021 2021 2022 2022 vs 2021 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change Total Wages & Earnings 74,174 43,057 66,716 74,716 76,694 1,978 2.65% Total Benefits 5,674 3,294 5,715 5,715 5,867 152 2.66% Total Personnel Services 79,848 46,351 72,431 80,431 82,561 2,130 2.65% 100-5523-6101-1004 Operational Supplies - Covid - 859 - - - - N/A 100-5523-6101-4980 Operational Supplies 5,275 1,995 4,400 4,400 4,400 - 0.00% 100-5523-6103-4980 Lifeguard Training Supplies 496 584 500 500 500 - 0.00% 100-5523-8100-4487 Contracted Services - Master Swim 2,941 3,192 3,000 3,000 3,000 - 0.00% 100-5523-8100-4488 Contracted Services - Aqua Zumba 1,356 1,372 3,000 3,000 3,000 - 0.00% 100-5523-8300-4980 Physical/Psych Exams 811 465 815 815 815 - 0.00% Total Expenditures 90,726$ 54,819$ 84,146$ 92,146$ 94,276$ 2,130$ 2.31% EXPENDITURES BY PROGRAM/FUNCTION 100-5523-____-4980 Pool 6,581 3,044 5,715 5,715 5,715 - 0.00% 100-5523-____-4981 Lifeguard 20,553 20,720 25,741 29,741 31,870 2,129 7.16% 100-5523-____-4982 Pool Director 249 - 3,451 3,451 3,450 (1) -0.03% 100-5523-____-4983 Pool Supervisor 16,680 12,384 7,885 7,885 7,885 - 0.00% 100-5523-____-4984 Swim Instructor 30,790 10,629 34,287 38,287 38,287 - 0.00% 100-5523-____-4985 Water Exercise Instructor 1,820 441 1,067 1,067 1,069 2 0.19% 100-5523-____-4986 Private Instructor 65 - - - - - N/A 100-5523-____-4987 Lifeguard - School District 3,125 786 - - - - N/A 100-5523-____-4988 Supervisor - School District 6,566 1,392 - - - - N/A 100-5523-____-4487 Master Swim 2,941 3,192 3,000 3,000 3,000 - 0.00% 100-5523-____-4488 Aqua Zumba 1,356 1,372 3,000 3,000 3,000 - 0.00% 100-5523-____-1004 Covid - 859 - - - - N/A Total Expenditures 90,726$ 54,819$ 84,146$ 92,146$ 94,276$ 2,130$ 2.31% REVENUES BY PROGRAM/FUNCTION 100-5523-4525-4487 Program Revenues Master Swim 6,532 4,550 2,820 2,820 2,820 - 0.00% 100-5523-4525-4489 Program Revenues Deep Water - - - 2,852 3,105 253 8.87% 100-5523-4525-4490 Program Revenues Gental Movement 250 - 585 2,275 585 (1,690) -74.29% 100-5523-4525-4980 Program Revenues 686 1,435 - - - - N/A 100-5523-4530-4980 Swimming Lessons Pool 35,342 5,813 35,753 35,753 36,485 732 2.05% 100-5523-4531-4980 Open Swim Pool 9,068 5,030 6,000 4,053 4,053 - 0.00% 100-5523-4532-4490 Water Exercise Gental Movement - - 4,005 4,005 4,770 765 19.10% 100-5523-4532-4492 Warm Water Exercise - Aqua Kick Boxing - - 508 508 - (508) -100.00% 100-5523-4532-4493 Warm Water Exercise - Therapeutic Core - - 2,133 2,133 2,205 72 3.38% 100-5523-4532-4980 Water Exercise Pool 9,967 5,221 - - - - N/A 100-5523-4533-4980 Lifeguard Training Pool 928 1,393 1,140 1,140 1,140 - 0.00% 100-5523-4534-4980 Pool Rental 9,515 6,101 3,697 3,697 3,697 - 0.00% 100-5523-4535-4980 Pool Locker Revenue Pool 3,516 6,102 - - - - N/A Total Revenues 75,804$ 35,645$ 56,641$ 59,236$ 58,860$ (376)$ -0.63% Revenues over (under) Expenditures (14,922)$ (19,174)$ (27,505)$ (32,910)$ (35,416)$ 74 2022 Budget Fund 100 - General Government Department: Ashwaubomay Lake - 5524 DEPARTMENT DESCRIPTION: SERVICES: * Lake admissions and concessions operations. * Lifeguard services at the Lake to all visitors/patrons. * General facility supervision and maintenance. * Lake rentals to general public and area organizations STAFFING (FTE Positions): Position 2018 2019 2020 2021 2022 Lake Supervisor Part-Time Part-Time Part-Time Part-Time Part-Time Café Supervisor Part-Time Part-Time Part-Time Part-Time Part-Time Lifeguards Part-Time Part-Time Part-Time Part-Time Part-Time Concessionaire Part-Time Part-Time Part-Time Part-Time Part-Time Note: All positions are part-time and may include multiple persons depending on participation levels. 2021 ACCOMPLISHMENTS: * Safely and successfully re-opened and operated the Lake after a summer of being closed due to COVID. * Revised lifeguarding schedules to minimize shift contact between staff, for COVID safety purposes. * Unveiled the Lions Club ADA "Mobi-mat" donation, which was well received and greatly utilized by the public. * Partnered in 3 successful food truck rally events offering reduced price swimming, theme games, and prizes to guests. * Ran 15 training sessions (pre-summer and then weekly during season) to practice emergency procedures, rescues, scenarios and customer service challenges with staff. * Secured, trained and maintained a full lifeguard and café staff through entire summer in spite of a national staffing and lifeguard shortage. 2022 OBJECTIVES: * Continue to provide the public a safe and supervised waterfront swim area. * Continue to secure and train quality staff in CPR, First Aid, AED and Lifeguarding to operate a safe aquatic environment for all guests. * Increase marketing and internet coverage to keep people notified of upcoming events and happenings. * Continue to make any COVID modifications necessary to keep the facility safe, open and available to the public. BUDGET SUMMARY: * No operational financial changes proposed for 2022. * Request of $2,120 for switchover to POS system in admissions / concessions. Ashwaubomay Lake is an outdoor, man-made lake facility providing a swimming and beach experience open to all public during the summer months. This department covers all costs related to the operation and maintenance of Ashwaubomay Lake. 75 2022 Budget Fund 100 - General Government Department: Ashwaubomay Lake - 5524 2019 2020 2021 2021 2022 2022 vs 2021 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change Total Wages & Earnings 74,284 160 83,471 81,934 81,934 - 0.00% Total Benefits 5,683 12 6,395 6,268 6,268 - 0.00% Total Personnel Services 79,967 172 89,866 88,202 88,202 - 0.00% 100-5524-6101-4990 Operational Supplies 8,175 2,233 6,560 7,230 7,230 - 0.00% 100-5524-6103-4990 Lifeguard Training Supplies - - 494 200 200 - 0.00% 100-5524-6108-4990 Concession Supplies 17,939 - 18,086 19,635 19,635 - 0.00% 100-5524-6109-4990 Janitorial Supplies 780 - 775 775 775 - 0.00% 100-5524-6214-4990 Fire Alarm/Security Maintenance 161 161 170 170 170 - 0.00% 100-5524-6303-4990 Licenses 662 341 682 662 662 - 0.00% 100-5524-8100-4990 Contracted Services 180 - - - - - N/A 100-5524-8300-4990 Physical/Psych Exams 930 - 800 930 930 - 0.00% 100-5524-8400-4990 Gas & Electric 2,913 1,380 3,200 3,200 3,200 - 0.00% 100-5524-8401-4990 Water/Sewer/Storm Water 31,973 2,477 22,650 22,650 22,650 - 0.00% Total Expenditures 143,680$ 6,764$ 143,283$ 143,654$ 143,654$ -$ 0.00% EXPENDITURES BY PROGRAM/FUNCTION Lake 4991 - Lifeguard Wages 52,677 172 58,783 60,099 60,100 1 0.00% 4995 - Lake Supervisor Wages 9,120 - 11,042 5,547 5,547 - 0.00% 4990 - Lifeguard Training Supplies - - 494 200 200 - 0.00% 4990 - Lake Supplies 8,175 2,233 6,560 7,230 7,230 - 0.00% 4990 - Janitorial Supplies 780 - 775 775 775 - 0.00% 4990 - Fire Extinguisher Testing 161 161 170 170 170 - 0.00% 4990 - Licenses 662 341 682 662 662 - 0.00% 4990 - Contracted Services 180 - - - - - N/A 4990 - Physical Exams 930 - 800 930 930 - 0.00% 4990 - Electric 2,913 1,380 3,200 3,200 3,200 - 0.00% 4990 - Water 31,973 2,477 22,650 22,650 22,650 - 0.00% Total Lake 107,570 6,764 105,156 101,463 101,464 1 0.00% Concessions 4992 - Café Supervisor Wages 5,756 - 6,699 5,851 5,850 (1) -0.02% 4993 - Concessionaire Wages 12,415 - 13,342 16,705 16,705 - 0.00% 4990 - Concessions Supplies 17,939 - 18,086 19,635 19,635 - 0.00% Total Concessions 36,110 - 38,127 42,191 42,190 (1) 0.00% Total Expenditures 143,680$ 6,764$ 143,283$ 143,654$ 143,654$ -$ 0.00% REVENUES BY PROGRAM/FUNCTION 100-5524-4525-4704 Programs - Food Truck Rally - - - 975 975 - 0.00% 100-5524-4525-4990 Lake Programs 4,135 - 3,933 4,020 4,000 (20) -0.50% 100-5524-4526-4990 Concessions 28,384 - 27,128 39,000 39,000 - 0.00% 100-5524-4527-4990 Soda Sales 681 - - - - - N/A 100-5524-4540-4990 Lake Admissions 93,259 - 82,143 98,076 98,100 24 0.02% Total Revenues 126,459$ -$ 113,204$ 142,071$ 142,075$ 4$ 0.00% Revenues over (under) Expenditures (17,220)$ (6,764)$ (30,079)$ (1,583)$ (1,579)$ 76 2022 Budget Fund 100 - General Government Department: Adult Recreation - 5525 DEPARTMENT DESCRIPTION: SERVICES: * Educational Senior classes, Meals on Wheels, Bus Trips, Instructional Classes * Athletic leagues, Fitness Classes STAFFING (FTE Positions): Position 2018 2019 2020 2021 2022 Program Supervisor Part-Time Part-Time Part-Time Part-Time Part-Time Softball Umpires Part-Time Part-Time Part-Time Part-Time Part-Time Note: All positions are part-time and may include multiple persons depending on participation levels. 2021 ACCOMPLISHMENTS: * Hosted a successful season of seven Summer Concerts at Klipstine Park. * Offered 5 food truck rallies in the third year of the event-series at Ashwaubomay Park (1 cancelled due to weather). Attendance easily outpaced year 1 & 2. * Continued to expand senior recreation programming offering a wide variety of classes to the community. Partnered with local business and professionals to sponsor, instruct, and staff programming. Some successful new programs were the Walking Club, Card Making, and Wii Bowling 2022 OBJECTIVES: * Increase partnerships with area businesses during summer concert series. * Increase use of the Community Center kitchen by offering culinary classes. * Continue expansion of senior programming due to elimination of ADRC and Brown County * Work with Ashwaubenon School District and Ashwaubenon Community Groups to plan activities for Ashwaubenon Sesquicentennial Celebration. * Continue to evolve our food truck rallies to keep the events fresh and exciting. * Continue evaluation of sports permits and facility usage. Trending from Village sponsored leagues to private rentals. * Assist with planning of Ashwaubenon Sesquicentennial, a week-long celebration. BUDGET SUMMARY: * $6,000 decrease in contracted services for adult fitness corresponding decrease of $8566 in revenue. * $250 increase in food truck rally contracted services based on 2021 actuals for band costs. * $3,000 increase in food truck rally program supplies based on 2021 actuals. All additional rally costs offset by revenue. * New project code for card making class with $1000 for program supplies due to the popularity of the program. Revenue exceeds expenses. * Added $2,200 to revenue for new card making class. Adult Recreation offers a wide variety of classes, athletic leagues and services to the Community. We partner with local organizations to offer instructional classes such as golf, tennis and pickleball. We offer a wide variety of fitness classes for all ages and abilities. Our senior programming provides a number of educational classes and community services including Meals on Wheels. 77 2022 Budget Fund 100 - General Government Department: Adult Recreation - 5525 2019 2020 2021 2021 2022 2022 vs 2021 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change Total Wages & Earnings 10,239 7,146 8,513 9,513 9,513 - 0.00% Total Benefits 783 547 728 728 728 - 0.00% Total Personnel Services 11,022 7,693 9,241 10,241 10,241 - 0.00% 100-5525-6101-4431 Operational Supplies - Pickleball 221 185 500 1,250 1,250 - 0.00% 100-5525-6101-4501 Operational Supplies - Senior Citizens 4,346 3,463 4,000 4,000 4,000 - 0.00% 100-5525-6101-4502 Operational Supplies - Adult Tennis - - - - - - N/A 100-5525-6101-4652 Operational Supplies - Adult Softball 3,861 2,388 4,000 4,000 4,000 - 0.00% 100-5525-6101-4656 Operational Supplies - Fitness 492 167 500 500 500 - 0.00% 100-5525-6101-4660 Operat Supplies - Adult New Program 1,076 371 1,000 1,000 1,000 - 0.00% 100-5525-6101-4661 Operational Supplies - Bean Bag League 50 - 200 200 200 - 0.00% 100-5525-6101-4662 Operational Supplies - Card Making - - - - 1,000 1,000 N/A 100-5525-6101-4704 Operational Supplies - Food Truck Rally 6,248 1,613 5,000 5,000 8,000 3,000 60.00% 100-5525-6202-4501 Program/Trip Expense - Senior Citizens 1,739 1,037 2,400 3,200 3,200 - 0.00% 100-5525-8100-4501 Contracted Services - Senior Citizens 1,441 - - - - - N/A 100-5525-8100-4650 Contracted Services - Adult Golf 410 - 500 500 500 - 0.00% 100-5525-8100-4656 Contracted Services - Fitness 14,202 6,210 7,500 11,900 5,900 (6,000) -50.42% 100-5525-8100-4660 Contracted Services - Adult New Programs - 84 - - - - N/A 100-5525-8100-4700 Contracted Services - Summer Concerts 3,150 4,600 6,000 6,000 6,000 - 0.00% 100-5525-8100-4704 Contracted Services - Food Truck Rally 450 2,350 3,750 3,750 4,000 250 6.67% 100-5525-8300-4501 Physical/Psych Exams - Senior Citizens 45 - - - - - N/A Total Expenditures 48,752$ 30,162$ 44,591$ 51,541$ 49,791$ (1,750)$ -3.40% EXPENDITURES BY PROGRAM/FUNCTION 100-5525-____-4431 Pickleball 221 185 500 1,250 1,250 - 0.00% 100-5525-____-4501 Senior Citizens 9,604 5,482 6,400 7,200 7,200 - 0.00% 100-5525-____-4650 Adult Golf 410 - 500 500 500 - 0.00% 100-5525-____-4651 Site Supervisors 2,461 1,181 1,815 1,815 1,815 - 0.00% 100-5525-____-4652 Adult Summer Softball 3,861 2,388 4,000 4,000 4,000 - 0.00% 100-5525-____-4656 Fitness 14,694 6,377 8,000 12,400 6,400 (6,000) -48.39% 100-5525-____-4660 Adult New Programs 2,169 1,274 2,409 3,409 3,411 2 0.06% 100-5525-____-4661 Bean Bag League 50 - 655 655 654 (1) -0.15% 100-5525-____-4662 Card Making - - - - 1,000 1,000 N/A 100-5525-____-4671 Umpire-Slowpitch 798 134 3,585 3,585 3,583 (2) -0.06% 100-5525-____-4673 Umpire-Modified 4,637 4,577 1,977 1,977 1,978 1 0.05% 100-5525-____-4700 Summer Concerts 3,150 4,600 6,000 6,000 6,000 - 0.00% 100-5525-____-4704 Food Truck Rally 6,698 3,963 8,750 8,750 12,000 3,250 37.14% Total Expenditures 48,752$ 30,162$ 44,591$ 51,541$ 49,791$ (1,750)$ -3.40% REVENUES BY PROGRAM/FUNCTION 100-5525-4525-4421 Program Revenues Bus Trip - Other Trips 2,320 418 2,430 2,430 3,000 570 23.46% 100-5525-4525-4431 Program Revenues Pickleball - - - 1,290 1,290 - 0.00% 100-5525-4525-4501 Program Revenues Senior Citizens 3,272 2,283 5,545 4,865 4,865 - 0.00% 100-5525-4525-4650 Program Revenues Adult Golf - - - 565 1,100 535 94.69% 100-5525-4525-4652 Program Revenues Adult Summer Softball 11,821 6,046 12,597 12,597 12,597 - 0.00% 100-5525-4525-4656 Program Revenues Adult Fitness 7,756 6,215 12,500 23,763 15,197 (8,566) -36.05% 100-5525-4525-4660 Program Revenues Adult New Prg 13,182 1,715 2,400 2,400 2,400 - 0.00% 100-5525-4525-4661 Program Revenues Bean Bag League - - 475 475 400 (75) -15.79% 100-5525-4525-4662 Program Revenues Card Making - - - - 1,200 1,200 N/A 100-5525-4525-4704 Program Revenues Food Truck Rally 6,404 7,709 16,621 11,410 16,000 4,590 40.23% 100-5525-4545-4700 Concerts in the Park Summer Concerts 5,700 4,600 5,450 6,000 6,000 - 0.00% 100-5525-4546-4701 Community Gardens Community Gardens 1,104 1,255 1,280 1,250 1,250 - 0.00% 100-5525-4547-4703 Rummage Sale Rummage Sale 864 374 681 696 696 - 0.00% Total Revenues 52,423$ 30,615$ 59,979$ 67,741$ 65,995$ (1,746)$ -2.58% Revenues over (under) Expenditures 3,671$ 453$ 15,388$ 16,200$ 16,204$ 78 2022 Budget Fund 100 - General Government Department: Co-Sponsored Recreation - 5527 DEPARTMENT DESCRIPTION: SERVICES: * Funding assistance for equipment, wages, payroll services, and liability insurance coverage. * Complementary community center usage for desired monthly meetings. * Upkeep, grooming or preparation of respective Village facilities. * Provide staff liaison to attend co-sponsored board meetings and help with program concerns. STAFFING (FTE Positions): Program Positions 2018 2019 2020 2021 2022 Instructors Part-Time Part-Time Part-Time Part-Time Part-Time Aids Part-Time Part-Time Part-Time Part-Time Part-Time AYB Umpire Part-Time Part-Time Part-Time Part-Time Part-Time Swim Club Lifeguard Part-Time Part-Time Part-Time Part-Time Part-Time Note: All positions are part-time and may include multiple persons depending on participation levels. 2021 ACCOMPLISHMENTS: * Continued work with organizations to modify/update COVID-19 concerns and policies. * Worked with AYSA to offer a safe 2021 season after cancellation of 2020 season due to Covid-19. * Worked with Special Children's Program and Ashwaubenon School district to offer program in 2021 with COVID modifications . 2022 OBJECTIVES: * Partner with organizations when applicable to maintain and improve athletic facilities. * Work with organizations to build participation numbers back to pre-covid totals. * Continue to ensure safe Covid-19 protocols to keep all participants healthy. The Village partners with seven different organizations to provide programming for 1,000+ children each year. These are: Ashwaubenon Youth Baseball, Ashwaubenon Youth Soccer, Ashwaubenon Girls Softball, Ashwaubenon Wrestling Club, Ashwaubenon Special Children’s, Ashwaubenon Swim Club, and Ashwaubenon Youth Football. The partnership provides partial funding for equipment/wages, free facility use and upkeep, and insurance coverage. Staff will attend organization meetings as needed to provide guidance and direction. 79 2022 Budget Fund 100 - General Government Department: Co-Sponsored Recreation - 5527 2019 2020 2021 2021 2022 2022 vs 2021 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change Total Wages & Earnings 70,185 50,136 58,203 75,255 75,255 - 0.00% Total Benefits 5,369 3,835 4,453 5,757 5,757 - 0.00% Total Personnel Services 75,554 53,971 62,656 81,012 81,012 - 0.00% 100-5527-6101-4481 Operational Supplies - AYB 2,458 4,141 3,000 3,000 3,000 - 0.00% 100-5527-6101-4482 Operational Supplies - AGSA 6,033 5,750 5,750 5,750 5,750 - 0.00% 100-5527-6101-4483 Operational Supplies - Ash Youth Football 2,346 1,653 2,346 2,346 2,346 - 0.00% 100-5527-6101-4484 Operational Supplies - AYSA 4,000 160 4,000 4,000 4,000 - 0.00% 100-5527-6101-4485 Operational Supplies - Wrestling Club (427) - 427 427 427 - 0.00% 100-5527-6101-4486 Operational Supplies - Swim Club - - 2,338 2,338 2,338 - 0.00% 100-5527-8300-4651 Physical/Psych Exams 360 - 360 360 360 - 0.00% 100-5527-8330-4651 Property & Liability Insurance 3,010 2,894 3,251 4,300 4,300 - 0.00% Total Expenditures 93,334$ 68,569$ 84,128$ 103,533$ 103,533$ -$ 0.00% EXPENDITURES BY PROGRAM/FUNCTION 100-5527-____-4480 Special Children's Program 12,871 - 5,383 19,434 19,434 - 0.00% 100-5527-____-4481 Ashwaubenon Youth Baseball 12,039 11,444 9,137 13,442 13,442 - 0.00% 100-5527-____-4482 Ashwaubenon Girls Softball Association 6,033 5,750 5,750 5,750 5,750 - 0.00% 100-5527-____-4483 Ashwaubenon Youth Football Program 2,346 1,653 2,346 2,346 2,346 - 0.00% 100-5527-____-4484 Ashwaubenon Soccer Club 4,000 160 4,000 4,000 4,000 - 0.00% 100-5527-____-4485 Ashwaubenon Wrestling Club 427 - 427 427 427 - 0.00% 100-5527-____-4486 Ashwaubenon Swim Club 52,248 46,668 53,474 53,474 53,474 - 0.00% 100-5527-8300-4651 Co-Sponsored Administration-Insurance 3,010 2,894 3,251 4,300 4,300 - 0.00% 100-5527-8330-4651 Co-Sponsored Administration-Physicals 360 - 360 360 360 - 0.00% Total Expenditures 93,334$ 68,569$ 84,128$ 103,533$ 103,533$ -$ 0.00% REVENUES BY PROGRAM/FUNCTION Wage Reimbursements: 100-5527-4568-4481 Ashwaubenon Youth Baseball 7,854 6,835 6,137 10,442 10,442 - 0.00% 100-5527-4568-4486 Ashwaubenon Swim Club 53,707 51,076 51,136 51,136 51,136 - 0.00% Total Revenues 61,561$ 57,911$ 57,273$ 61,578$ 61,578$ -$ 0.00% Revenues over (under) Expenditures (31,774)$ (10,658)$ (26,855)$ (41,955)$ (41,955)$ 80 2022 Budget Fund 100 - General Government Department: Youth Recreation - 5530 DEPARTMENT DESCRIPTION: SERVICES: * Provide educational classes * Bus Trips * Summer Day Camp * Sports classes and leagues * Offer a variety of special events to unite the community. * Summer park program in neighborhood parks. STAFFING (FTE Positions): All positions are part-time and may include multiple persons depending on participation levels. 2021 ACCOMPLISHMENTS: * Offered 4 neighborhood special events at Fort Howard, Smith, Waterford, and Sand Acres Park. Approximately, 900 residents in total attended the events. * Offered a variety of successful new programs including Little Ninjas, Intro to Sailing, The Great Elf Hunt, and Tales on the Trails. * Was able to safely operate our 10 week Summer Day Camp without any covid interruptions while having near full enrollment for all 10 weeks. * Offered park program at all 7 usual sites after only being able to offer the program at 3 sites due to Covid-19 in 2020. There was a total of 3,440 park visits to the park for the program. * Partnered with Ashwaubenon School District to offer the "Free Summer Lunch Program" at Fort Howard and Smith Park during park program hours. A total of 1,535 lunches and 1,535 breakfast snacks were served at the park throughout the summer. 2022 OBJECTIVES: * Coordinate activities for sesquicentennial event with community organizations and School District. * Look for new day camp activities and trips to keep program exciting and fresh. Work with new staff to continue reputation of program trending upward. * Seek community partnerships to offer expanded programming opportunities to residents. * Continue to adapt programming to keep participants safe by following CDC recommendations. BUDGET SUMMARY: * Day Camp wages increased $5,040 to pre-Covid levels. Registration numbers rebounded to near full enrollment. Increased registration revenue of $5,410 will offset full payroll return. * Park program wages down $3,184 from combining Argonne and Canterbury parks into one program. Budget decrease will offset increase to park program trip expenses. * Playground program contracted services up $750 to bus children to special events at Pioneer Park. * Bus trip program costs increased $1,500 to pre-Covid levels. Will offer a winter middle school trip in 2022. Projected revenues will exceed expenses for trip. * Added $600 to Special Event programs supplies due to the addition of new special event Youth Recreation offers a wide variety of classes, trips, athletics, special events and services to the Village. We offer a wide range of classes such as dance, tumbling, basketball, soccer and tae kwon do. We offer a flag football leagues during the fall. Throughout the year we offer bus trips to places like Marquette Mountain, Tundra Lodge, Ashwaubomay and Funset Boulevard. Our Park Program offers children a free and safe place to play at our park system throughout the summer at multiple locations. 81 2022 Budget Fund 100 - General Government Department: Youth Recreation - 5530 2019 2020 2021 2021 2022 2022 vs 2021 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change Total Wages & Earnings 78,422 63,566 85,244 84,913 86,553 1,640 1.93% Total Benefits 5,999 4,863 7,553 6,495 6,621 126 1.94% Total Personnel Services 84,421 68,428 92,797 91,408 93,174 1,766 1.93% Operational Supplies 34,705 21,564 33,055 39,450 42,300 2,850 7.22% Total Expenditures 119,126$ 89,992$ 125,852$ 130,858$ 135,474$ 4,616$ 3.53% EXPENDITURES BY PROGRAM/FUNCTION 100-5530-____-4400 Park Program 5,609 3,219 5,620 7,100 7,100 - 0.00% 100-5530-____-4401 Dance 5,484 2,809 7,215 8,215 8,215 - 0.00% 100-5530-____-4402 Gymnastics/Tumbling 524 94 198 213 213 - 0.00% 100-5530-____-4404 Pom Pons 969 (144) 3,432 3,431 3,431 - 0.00% 100-5530-____-4405 Youth Flag Football 1,362 898 3,553 3,552 3,552 - 0.00% 100-5530-____-4406 Arts & Crafts 14 - - - - - N/A 100-5530-____-4408 Youth Tennis 202 - 998 1,009 1,009 - 0.00% 100-5530-____-4410 Youth New Programs 3,216 8,231 5,143 3,183 3,183 - 0.00% 100-5530-____-4411 Special Events 13,447 2,184 6,081 10,581 11,181 600 5.67% 100-5530-____-4416 Teen Programs - - 1,136 1,136 1,136 - 0.00% 100-5530-____-4418 Park Leader 31,661 19,664 19,155 31,843 28,659 (3,184) -10.00% 100-5530-____-4419 Program Assistant - 2,854 5,598 6,775 6,775 - 0.00% 100-5530-____-4420 Bus Trips - Playground 50 - 493 1,000 1,750 750 75.00% 100-5530-____-4421 Bus Trips - Other Trips - 136 - - 1,500 1,500 N/A 100-5530-____-4422 Toddler & Pre-School Programs - - 545 845 845 - 0.00% 100-5530-____-4424 Neighborhood Events 4,858 2,128 2,559 - - - N/A 100-5530-____-4425 Rookie Basketball 680 352 738 738 738 - 0.00% 100-5530-____-4426 Rookie Football 2,677 2,775 1,165 1,165 1,165 - 0.00% 100-5530-____-4427 Youth Football Site Supervisor - 224 - - - - N/A 100-5530-____-4428 Rookie T-Ball 494 82 327 1,088 1,088 - 0.00% 100-5530-____-4429 Rookie Soccer - 49 1,154 1,154 1,154 - 0.00% 100-5530-____-4430 Day Camp 47,877 44,437 60,742 47,830 52,780 4,950 10.35% Total Expenditures 119,126$ 89,992$ 125,852$ 130,858$ 135,474$ 4,616$ 3.53% REVENUES BY PROGRAM/FUNCTION 100-5530-4525-4401 Dance 3,045 2,282 7,307 7,307 7,307 - 0.00% 100-5530-4525-4402 Gymnastics/Tumbling 963 10 405 405 405 - 0.00% 100-5530-4525-4404 Pom Pons 2,872 318 2,360 2,360 2,360 - 0.00% 100-5530-4525-4405 Youth Flag Football 3,345 6,425 4,413 3,150 3,150 - 0.00% 100-5530-4525-4408 Youth Tennis 1,170 - 1,320 1,210 1,210 - 0.00% 100-5530-4525-4410 Program Revenues 1,490 4,405 5,020 3,840 3,840 - 0.00% 100-5530-4525-4411 Special Events 3,019 - 32 3,482 3,482 - 0.00% 100-5530-4525-4420 Bus Trip - Playground 1,917 - 501 1,824 1,824 - 0.00% 100-5530-4525-4421 Bus Trip - Other 65 (490) - - 1,750 1,750 N/A 100-5530-4525-4422 Toddler & Pre-School Programs 6,519 2,080 6,431 1,200 1,200 - 0.00% 100-5530-4525-4424 Neighborhood Events 1,025 - 1,000 - - - N/A 100-5530-4525-4425 Rookie Basketball 125 - - 1,200 1,200 - 0.00% 100-5530-4525-4426 Rookie Football - - - 1,845 1,845 - 0.00% 100-5530-4525-4428 Rookie T-Ball - - - 1,530 1,530 - 0.00% 100-5530-4525-4429 Rookie Soccer - - - 1,620 1,680 60 3.70% 100-5530-4525-4430 Day Camp 61,671 39,644 59,299 53,878 59,288 5,410 10.04% Total Revenues 87,226$ 54,674$ 88,088$ 84,851$ 92,071$ 7,220$ 8.51% Revenues over (under) Expenditures (31,900)$ (35,318)$ (37,764)$ (46,007)$ (43,403)$ 82 2022 Budget Fund 100 - General Government Department: Park Maintenance - 5541 DEPARTMENT DESCRIPTION: SERVICES: * Projects & park upgrade installations and maintenance of 14 picnic shelters. * Grooming and maintenance of 16 baseball/softball diamonds and maintenance of 12 athletic fields. * Maintenance and upkeep of 33 court (basketball, tennis, pickle ball) areas. * General upkeep of 300 acres of parkland and over 12 miles of trails. * Facility maintenance; including marina, storage buildings, ASD playgrounds, trailheads and other. * Grass cutting and trimming of parks, trails, Village medians, select ASD properties and other Village locations. * Set-up and breakdown of all food truck rallies, concerts and other special events. STAFFING (FTE Positions): Position 2018 2019 2020 2021 2022 Park Foreman 1.00 1.00 1.00 1.00 1.00 Park Maintenance 1.00 1.00 1.00 1.25 1.25 Seasonal Part-Time Part-Time Part-Time Part-Time Part-Time Total FTE 2.00 2.00 2.00 2.25 2.25 Note: Seasonal positions are shown as budgeted costs; actuals vary as services are needed. 2021 ACCOMPLISHMENTS: * Created an addition 1/2 mile trail in Sherwood Forest. Work included brushing, tree cutting, grading and culvert installation. * Established a pollinator and butterfly garden at the Ashwaubenon Sports Complex. * Dug out, prepped site and assisted with concrete for Ashwaubomay concert slab. * Successful prepping, set-up and cleanup of over 20 special event dates and sports tournaments 2021. 2022 OBJECTIVES: * Administer snow plowing for targeted trails at the start of the 2022/2023 winter season. The Village will utilize existing staff and equipment during this trial period and reevaluate future snow removal services. BUDGET SUMMARY: * Account 6211 - Building/Equipment Repairs: $4,000 increase for ongoing "repairs" for parking lots: heats, crack sealing, and line painting. * Account 8202 - Equipment Use Charge: Increased due to higher vehicle deprecation expense allocation in 2022. The Parks Maintenance department is responsible for the upkeep and maintenance of 22 parks (300 acres) and all related facilities/buildings, over 12 miles of trails, athletic fields used by both the public and the Ashwaubenon School District (ASD), and multiple associated facilities. 83 2022 Budget Fund 100 - General Government Department: Park Maintenance - 5541 2019 2020 2021 2021 2022 2022 vs 2021 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change Total Wages & Earnings 221,594 208,448 223,411 223,411 230,008 6,597 2.95% Total Benefits 57,950 51,051 60,075 60,075 63,701 3,626 6.04% Total Personnel Services 279,544 259,499 283,486 283,486 293,709 10,223 3.61% 100-5541-6101-0000 Operational Supplies 6,021 3,787 2,932 2,700 2,700 - 0.00% 100-5541-6101-1004 Operational Supplies - Covid - 1,148 - - - - N/A 100-5541-6109-0000 Janitorial Supplies 1,947 1,344 1,850 2,000 2,000 - 0.00% 100-5541-6109-1004 Janitorial Supplies - Covid - 610 - - - - N/A 100-5541-6110-0000 Athletic Field Supplies 32,878 16,602 29,862 29,862 29,862 - 0.00% 100-5541-6200-0000 Gas & Oil 16,783 12,166 16,800 16,800 16,800 - 0.00% 100-5541-6211-0000 Building & Equipment Repairs 41,549 42,577 40,000 40,000 44,000 4,000 10.00% 100-5541-6211-1004 Building & Equipment Repairs - Covid - 2,944 - - - - N/A 100-5541-6402-0000 Shoe Allowance 184 431 525 525 525 - 0.00% 100-5541-8100-0000 Contracted Services 8,849 7,500 8,400 8,400 8,400 - 0.00% 100-5541-8201-0000 Vehicle Repairs 20,401 19,172 16,335 12,000 12,000 - 0.00% 100-5541-8202-0000 Equipment Use Charge 28,790 22,440 20,580 20,580 24,976 4,396 21.36% 100-5541-8205-0000 Equipment Rental 9,152 4,842 8,075 8,075 8,075 - 0.00% 100-5541-8300-0000 Physical/Psych Exams 645 955 650 650 650 - 0.00% 100-5541-8400-0000 Gas & Electric 36,283 33,802 38,500 36,000 38,500 2,500 6.94% 100-5541-8401-0000 Water/Sewer/Storm Water 20,111 12,578 21,000 24,000 21,000 (3,000) -12.50% Total Expenditures 503,138$ 442,397$ 488,995$ 485,078$ 503,197$ 18,119$ 3.74% 84 2022 Budget Fund 100 - General Government Department: Park Maintenance - 5541 PERSONNEL REQUESTS: Position Title: Park Maintenance Worker Upgrade Salary/Hourly Rate: $19.50 to $29.05 Benefits: Total Annual Cost: 15,273.00$ Description: Request to move up current "custodian" Park Maintenance worker position to a Park Maintenance Justification: Better able to retain staff in this position. In addition to community center cleaning and repair, the position currently is budgeted across the Park Maintenance, Community Center and Forestry budgets. Would also be able to be called in for snow plowing rotations. Position would require certifications similar to other park maintenance and public works maintenance workers. Once certifications are complete, the position wages would be modified. Budget is set for wage change as of 05/01/2022. 85 2022 Budget Fund 100 - General Government Department: Community Center - 5551 DEPARTMENT DESCRIPTION: SERVICES: * Event rentals * Meeting rooms * Recreation program facility * Special event location STAFFING (FTE Positions): Position 2018 2019 2020 2021 2022 Supervisor 0.60 0.60 0.60 0.60 0.60 Park Maintenance 0.00 0.00 0.00 0.50 0.50 Weekend Staff Part-Time Part-Time Part-Time Part-Time Part-Time Total FTE 0.60 0.60 0.60 1.10 1.10 2021 ACCOMPLISHMENTS: * Rescheduled numerous 2020 rentals to 2021 that were delayed from Covid-19. * Effectively enforced and altered health guidelines as issued from the CDC. * Became a meeting location for many residents to socialize during Covid-19 pandemic due to many establishments not allowing gatherings. * Ran community classes and special events during COVID, with implemented safety changes to keep programming options available to our residents. 2022 OBJECTIVES: * Continue policies and procedure revisions for rentals, to protect the facility investment and minimize cleaning issues. * Continue to increase revenue through increased rental utilization. * Maximize and balance facility utilization through programming, rentals, and community-based organization usage. * Facility to host a number of special events during Ashwaubenon's Sesquicentennial celebration week. * Seek new programming opportunities to maximize facility usage including newly added culinary demonstration programming. * Continued evaluation of facility usage by walk-in patrons, and how to best accommodate their needs with current staffing levels. BUDGET SUMMARY: * Rental Revenues: Added $5,000 projected rental revenue that was decreased in 2021 budget due to Covid-19 uncertainty. * Concession Revenues: Added $500 * Account 8401 - Water/Sewer/Storm Water: Increased to match actual trend and potential rate increase. * Account 8405 - Television: Increased due to Spectrum rate increases. The Ashwaubenon Community Center is a public facility where recreational programming is provided to Village residents. This facility is host to many senior classes and events. When not being used for programming, the facility is available for residents and business to rent for private functions. The center is host to meetings for our co-sponsored groups and community organizations. It is also the base for the Parks, Recreation & Forestry Department staff and offices. 86 2022 Budget Fund 100 - General Government Department: Community Center - 5551 2019 2020 2021 2021 2022 2022 vs 2021 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change Total Wages & Earnings 55,015 39,626 52,194 52,194 58,350 6,156 11.79% Total Benefits 22,266 12,251 15,170 15,170 16,839 1,669 11.00% Total Personnel Services 77,281 51,877 67,364 67,364 75,189 7,825 11.62% 100-5551-6101-0000 Operational Supplies 1,489 946 2,700 2,700 2,700 - 0.00% 100-5551-6101-1004 Operational Supplies - Covid - 541 - - - - N/A 100-5551-6101-4002 Operational Supplies 99 140 - - - - N/A 100-5551-6108-0000 Concession Supplies 125 - 586 350 350 - 0.00% 100-5551-6109-0000 Janitorial Supplies 5,050 4,717 7,275 5,310 5,310 - 0.00% 100-5551-6109-1004 Janitorial Supplies - Covid - 769 - - - - N/A 100-5551-6211-0000 Building & Equipment Repairs 2,661 8,396 5,214 5,000 5,000 - 0.00% 100-5551-6211-1004 Building & Equipment Repairs - Covid - 307 - - - - N/A 100-5551-6214-0000 Fire Alarm/Security Maint 1,168 1,754 1,502 1,050 1,050 - 0.00% 100-5551-8106-0000 Cleaning Contract 3,211 657 1,500 3,000 3,000 - 0.00% 100-5551-8300-0000 Physical/Psych Exams 240 - 601 - - - N/A 100-5551-8400-0000 Gas & Electric 18,392 18,630 20,964 20,964 20,964 - 0.00% 100-5551-8401-0000 Water/Sewer/Storm Water 3,118 3,980 4,200 2,300 4,200 1,900 82.61% 100-5551-8405-0000 Television 880 1,216 1,658 1,452 1,660 208 14.33% Total Expenditures 113,714$ 93,931$ 113,564$ 109,490$ 119,423$ 9,933$ 9.07% RENTAL REVENUES 100-5500-4537-4002 Activity Room 58,247 29,801 16,470 16,470 17,970 1,500 9.11% 100-5500-4537-4002 Grand Park Room - All - - 23,650 23,650 27,150 3,500 14.80% 100-5500-4537-4002 Grand Park Room - East - - 10,078 10,078 10,073 (5) -0.05% 100-5500-4537-4002 Grand Park Room - West - - 570 570 570 - 0.00% 100-5500-4537-4002 Grand Park Room - Kitchen - - 1,680 1,680 1,680 - 0.00% 100-5500-4537-4002 Lifelong Learning Institute - - 490 490 490 - 0.00% 100-5500-4547-0000 Soda Sales - - - - 500 500 N/A Total Revenues 58,247$ 29,801$ 52,938$ 52,938$ 58,433$ 5,495$ 10.38% Revenues over (under) Expenditures (55,467)$ (64,130)$ (60,626)$ (56,552)$ (60,990)$ 87 2022 Budget Fund 100 - General Government Department: Performing Arts Center - 5561 DEPARTMENT DESCRIPTION: STAFFING (FTE Positions): BUDGET SUMMARY: * Assume 2.0% increase to PAC staff salary effective 09/01/22. 2019 2020 2021 2021 2022 2022 vs 2021 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change 100-5561-7100-0000 Training/Conference 2,747 546 - - - - N/A 100-5561-8100-0000 Contracted Services 72,842 80,675 81,045 78,646 82,666 4,020 5.11% Total Expenditures 75,589$ 81,221$ 81,045$ 78,646$ 82,666$ 4,020$ 5.11% The Performing Arts Center department funds the Village's share of the cost of the PAC manager and technical assistant positions. The overall personnel services costs of the position is split 50/50 with the Ashwaubenon School District. The primary function of these positions are to manage the use of the facility. Both the PAC manager and technical assistant position are paid positions through the Ashwaubenon School District where the Village is billed for 50% of the overall personnel services costs. 88 2022 Budget Fund 100 - General Government Department: Forestry Administration - 5610 DEPARTMENT DESCRIPTION: SERVICES: * Design, planning, planting and management of street and park trees, landscapes, greenspaces, and beautification projects within the Village. * Provide technical assistance to residents and Village staff on issues related to trees. * Coordinate Village’s volunteer based Adopt-A-Park and Adopt-A-Garden programs. * Coordination and implementation of the Village's EAB response plan. STAFFING (FTE Positions): Position 2018 2019 2020 2021 2022 Forester 1.00 1.00 1.00 1.00 1.00 Park Maintenance 0.00 0.00 0.00 0.25 0.25 Seasonal Part-Time Part-Time Part-Time Part-Time Part-Time Total FTE 1.00 1.00 1.00 1.25 1.25 Note: Seasonal positions are shown as budgeted; actuals vary as services are needed. 2021 ACCOMPLISHMENTS: * Implemented the first year of a three year project to remove all the Village's untreated ash street trees in Management Areas 1-5 (roughly area east of US 41). * Implemented the removal of all remaining ash trees at the following parks: Ashwaubomay, Argonne, Fort Howard, Canterbury and Smith. Additionally, removed trees on the edge of natural areas at Argonne and Ashwaubomay Parks. * Removed all ash trees within the 1/4 mile corridor of the new walking trail at Sherwood Forest. * Finalized site restoration from JF Brennan's work to harvest ash trees at Ashwaubomay Park for the creation of habitat structures in the Fox River. * Planted 28 trees within the Village by participating in the Packer's "First Down for Trees" tree planting program. 2022 OBJECTIVES: * Plan out years 2 and 3 of the Village's ash street tree removal project for Management area's 6-13. * Implement a plan to remove all ash at the following parks: Gillis, Pioneer, Valley View and Waterford. Additionally, remove ash in the Dutchman's Creek Conservancy area (from Kimberly to Shady). * Implement the planting of replacement street trees for ash that were removed in Management Areas 1-5 in 2021. * Perform Sectional Street tree pruning in Management Area 11 as resources allow. This area was last pruned in 2010 and is the neighborhood located between Pioneer and Waterford Parks. * Offer replacement tree planting to residents who had ash street trees removed in 2021. BUDGET SUMMARY: * Account 6201 - Landscaping Supplies: Reduced by $1,000 due to time being spent on EAB work. * Account 8202 - Equipment Use Charge: Increase due to higher vehicle depreciation expense allocation * The 2021 Forestry budget will remain stable from previous years due several recent large equipment purchases (aerial truck and stump grinder) and the current EAB management project that was funded outside the conventional budget process. Ashwaubenon’s Urban Forestry program provide a safe urban forest while striving to preserve the natural beauty and benefits that trees and greenspace provide our residents and visitors. This effort seeks to maximize the environmental and psychological benefits of our urban forest, while enhancing property values and quality of life for residents. 89 2022 Budget Fund 100 - General Government Department: Forestry Administration - 5610 2019 2020 2021 2021 2022 2022 vs 2021 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change Total Wages & Earnings 133,312 143,464 129,989 129,989 134,863 4,874 3.75% Total Benefits 24,646 30,435 34,371 34,371 36,560 2,189 6.37% Total Personnel Services 157,958 173,899 164,360 164,360 171,423 7,063 4.30% 100-5610-6101-0000 Operational Supplies 4,483 6,166 4,700 4,700 4,700 - 0.00% 100-5610-6101-5700 Operational Supplies - Emerald Ash Borer 77 265 - - - - N/A 100-5610-6200-0000 Gas & Oil 6,176 4,152 5,316 6,200 5,500 (700) -11.29% 100-5610-6201-0000 Landscaping Supplies 7,596 10,200 9,200 9,200 8,200 (1,000) -10.87% 100-5610-6213-0000 Software Maintenance 1,100 1,100 1,100 1,350 1,350 - 0.00% 100-5610-6402-0000 Shoe Allowance 172 53 175 175 175 - 0.00% 100-5610-7100-0000 Training/Conference 778 13 380 1,100 1,100 - 0.00% 100-5610-7120-0000 Dues & Subscriptions 350 365 330 330 330 - 0.00% 100-5610-8100-0000 Contracted Services 22,101 73,270 25,000 72,750 72,750 - 0.00% 100-5610-8100-5700 Contracted Services - Emerald Ash Borer 2,150 - - - - - N/A 100-5610-8114-0000 Tree Planting - Village 4,688 6,829 7,500 11,000 11,000 - 0.00% 100-5610-8114-0223 Tree Planting - Village - 2,680 - - - - N/A 100-5610-8117-0000 Tree Planting - Residents 3,563 3,140 3,000 3,000 3,000 - 0.00% 100-5610-8201-0000 Vehicle Repairs 12,149 3,109 2,500 2,500 2,500 - 0.00% 100-5610-8202-0000 Equipment Use Charge 17,063 24,000 22,488 22,488 27,479 4,991 22.19% 100-5610-8300-0000 Physical/Psych Exams 320 271 330 330 330 - 0.00% 100-5610-8403-0000 Cell Phone 110 - - - - - N/A Total Expenditures 240,835$ 309,512$ 246,379$ 299,483$ 309,837$ 10,354$ 3.46% REVENUES 100-5600-4556-0000 Tree Planting Program 3,300 3,200 3,000 3,000 3,000 - 0.00% Total Revenues 3,300$ 3,200$ 3,000$ 3,000$ 3,000$ -$ 0.00% 90 2022 Budget Fund 100 - General Government Department: Animal Control - 5810 DEPARTMENT DESCRIPTION: SERVICES: * Retrieving and/or trapping animals at large that post a danger to the public * Transporting injured animals. * Rescue animals thet are in danger, sick, injured. * Investigate animal bites. * Investigate animal cruelty/neglect cases and nuisance complaints. STAFFING (FTE Positions): 2021 ACCOMPLISHMENTS: * Trained new Part-time CSO. * Added 2nd Part-time CSO. * Handled 312 animal related calls January to September. 2022 OBJECTIVES: * Provide additional CSO coverage with 2nd PT CSO. * Educate/Enforce local and state laws pertaining to animal treatment. * Continue to educate citizens on the dangers of leaving animals in hot cars. BUDGET SUMMARY: * No budget changes from 2021. 2019 2020 2021 2021 2022 2022 vs 2021 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change 100-5810-6101-0000 Operational Supplies 72 - 125 250 250 - 0.00% 100-5810-7100-0000 Training/Conference 55 - - - - - N/A 100-5810-8103-0000 Rodent Control 476 705 1,395 1,395 1,395 - 0.00% 100-5810-8105-0000 Humane Society 5,876 3,540 5,000 5,000 5,000 - 0.00% Total Expenditures 6,479$ 4,245$ 6,520$ 6,645$ 6,645$ -$ 0.00% Community Service Officers are responsible for monitoring the welfare of domestic and wild animals and ensuring the safety of citizens from animal annoyance or other animal contacts that pose health risks. No staffing needs are required for the Animal Control budget. Existing Community Service Officers (CSO) handle responsibilities. This department was supplied with (2) CSO's, (1) full-time and (1) part-time. In 2020, the full-time CSO was transitioned to evidence duties only, leaving the animal control department with (1) part-time CSO. 91 2022 Budget Fund 100 - General Government Department: Economic Development - 5651 DEPARTMENT DESCRIPTION: SERVICES: * Assist with the Village's tax incremental financing programs. * Actively pursue business retention and recruitment. * Act as liaison between Village and Ashwaubenon business community. * Manage the Village's Inspection Department. STAFFING (FTE Positions): 2021 ACCOMPLISHMENTS: * Completed updates to the Village's dimensional standards, parking, home occupation, and greenspace requirements in the zoning code. * Began updates to the Village's sign ordinance. * Wrote and was awarded a $100,000 Wisconsin Coastal Management grant for the Ashwaubomay * Worked with Merge Urban Development to begin construction of The Common Place and Odyssey Climbing Gym on Mike McCarthy Way. * Worked with General Capital Group to secure WHEDA tax credits for an affordable senior housing development on Mike McCarthy Way. * Completed a boundary amendment to TID #5. * Completed administration of the Resch Expo construction payment requests. 2022 OBJECTIVES: * Begin an update to the Village's Comprehensive Plan. * Revise the Village's Floodplain Ordinance to meet WDNR and FEMA requirements. * Restart in-person retention visits to key Ashwaubenon businesses. * Complete an update to the Village's sign ordinance. * Provide additional public awareness of Brown County's housing rehabilitation loan program. * Work to bring additional senior housing options to the Village. * Complete the Southern Riverfront environmental closure process. BUDGET SUMMARY: * Account 8116 - Economic Development: 5% increase for Advance dues. The Economic Development Department coordinates activities for the recruitment and retention of businesses, communicates the economic development vision, and facilitates redevelopment opportunities that reflect the vision. Director_of_Community_Development 1.00 1.00 1.00 1.00 1.00 Position_______________________ 2018 2019 2020 2021 2022 92 2022 Budget Fund 100 - General Government Department: Economic Development - 5651 2019 2020 2021 2021 2022 2022 vs 2021 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change Total Wages & Earnings 89,126 97,464 96,212 96,212 99,098 2,886 3.00% Total Benefits 13,833 14,880 15,352 15,352 15,530 178 1.16% Total Personnel Services 102,959 112,344 111,564 111,564 114,628 3,064 2.75% 100-5651-6100-0000 Office Supplies 46 50 50 200 200 - 0.00% 100-5651-6213-0000 Software Maintenance 800 800 800 800 800 - 0.00% 100-5651-7100-0000 Training/Conference 850 206 500 640 675 35 5.47% 100-5651-7120-0000 Dues & Subscriptions 963 25 395 465 444 (21) -4.52% 100-5651-8116-0000 Economic Development 5,354 18,073 5,605 6,450 6,775 325 5.04% Total Expenditures 110,971$ 131,498$ 118,914$ 120,119$ 123,522$ 3,403$ 2.83% 93 Village of ASHWAUBENON 2022 Operating Budget SPECIAL REVENUE FUNDS 2022 Budget Special Revenue Funds Summary Report Stadium Park K-9 DARE/ Citizens Cadets Excess ARPA Employee Account Development Donation Program Liaison Academy Program Sales Tax Funds Retirement TOTAL REVENUES General Property Taxes -$ 20,000$ -$ 12,500$ -$ -$ -$ -$ 25,000$ 57,500$ Intergovernmental - - - - - - - 898,109 - 898,109 Public Charges for Services 75,000 - - - - - - - - 75,000 Interest 400 - 75 - 10 20 - - - 505 Donations - 45,000 - 4,000 - - - - - 49,000 Miscellaneous - - - - - 3,750 - - - 3,750 Total Revenues 75,400 65,000 75 16,500 10 3,770 - 898,109 25,000 1,083,864 EXPENDITURES 9110Current 9111 General Government - 40,000 - - - - - - - 40,000 Public Safety - - 4,110 16,500 2,950 5,100 - - 200,000 228,660 9190Capital Outlay 84,000 42,376 - - - - 46,650 991,620 - 1,164,646 Total Expenditures 84,000 82,376 4,110 16,500 2,950 5,100 46,650 991,620 200,000 1,433,306 Excess of Revenues (under) Expenditures (8,600) (17,376) (4,035) - (2,940) (1,330) (46,650) (93,511) (175,000) (349,442) OTHER FINANCING SOURCES Transfers In - - - - 2,250 2,100 - - - 4,350 Net Change in Fund Balance (8,600) (17,376) (4,035) - (690) 770 (46,650) (93,511) (175,000) (345,092) Fund Balance - January 1 179,359 17,376 36,592 - 3,836 6,531 46,650 898,109 238,486 1,426,939 Fund Balance - December 31 170,759$ -$ 32,557$ -$ 3,146$ 7,301$ -$ 804,598$ 63,486$ 1,081,847$ 94 2022 Budget Special Revenue Funds Park Development - Fund 200 DEPARTMENT DESCRIPTION: STAFFING (FTE Positions): * Projects are completed with various village employees or through contracted services. 2021 ACCOMPLISHMENTS: * Work on West Main Avenue Trail * Design and engineering work on Ashwaubomay Trail Bridge. CAPITAL REQUESTS: Project Name: Electronic Fitness station Cost: $50,000 Type: Asset - New Useful Life: 20 Years Description: Electronic Fitness station (Nucleus and electrical) at Klipstine on the Fitness Trail Justification: Exciting piece of equipment. Staff has tried at conferences and never sweated so much. Fun! Project Name: Fort Howard Park restroom/splashpad design Cost: $30,000 Type: Infrastructure - New Useful Life: 25 Years Description: Create design and cost estimate for a desired splashpad and restroom in Fort Howard Park. Justification: Looking to propose a splashpad in Fort Howard Park in the near future. This would help create a design and cost estimate for the splashpad and accompanying restroom. Project Name: Pioneer Park Pathway (crushed gravel) Cost: $4,000 Type: Pioneer Useful Life: 200 - Park Development Description: Pioneer Park pathway around N perimeter from courts to D5 LF - gravel Justification: Crusher dust pathway behind the tennis courts and diamonds 4 and 5. People use this route to walk and exercise, including their pets. The Park Development Fund accounts for the collection and related expenditures of the park impact fee charged to developers as a building fee. Funds are used to finance new park development and new park equipment. 95 2022 Budget Special Revenue Funds Park Development - Fund 200 2019 2020 2021 2021 2022 2022 vs 2021 Budget Account Actual Actual Forecast Budget Budget $ Change % Change REVENUES 200-5500-4570-0000 Park Impact Fees 79,547$ 88,520$ 72,000$ 72,000$ 75,000$ 3,000$ 4.17% 200-5500-4600-0000 Interest Income 462 741 650 480 400 (80) -16.67% Total Revenues 80,009 89,261 72,650 72,480 75,400 2,920 4.03% EXPENDITURES 200-5500-9121-0000 Capital Outlay 18,768 10,055 165,000 287,500 84,000 (203,500) -70.78% Total Expenditures 18,768 10,055 165,000 287,500 84,000 (203,500) -70.78% Excess of Revenues over (under) Expenditures 61,241 79,206 (92,350) (215,020) (8,600) 206,420 -96.00% OTHER FINANCING SOURCES (USES) 200-5500-4810-0000 Transfers In 270 - - - - - N/A 200-5500-9200-0000 Transfers Out (32,344) - - - - - N/A Total Other Financing Uses (32,074) - - - - - N/A Net Change in Fund Balance 29,167 79,206 (92,350) (215,020) (8,600) Fund Balance - January 1 163,336 192,503 271,709 226,941 179,359 Fund Balance - December 31 192,503$ 271,709$ 179,359$ 11,921$ 170,759$ 96 2022 Budget Special Revenue Funds Donation - Fund 240 DEPARTMENT DESCRIPTION: STAFFING (FTE Positions): * Projects are completed with various village employees of through contracted services. 2021 ACCOMPLISHMENTS: * Public Safety forensic science equipment * Public Safety in-car video cameras. * WRAP safety restraints. * Bike Rodeo equipment. * DARE supplies * Various park memorial trees and benches. 2022 OBJECTIVES: * Allocate $20,000 of general property tax to combine with private donations for the Ashwaubenon Sesquicentennial. Funds would be used to cover sesquicentennial costs such as fireworks and entertainment. 2019 2020 2021 2021 2022 2022 vs 2021 Budget Account Actual Actual Forecast Budget Budget $ Change % Change REVENUES 240-5100-4000-0000 General Property Taxes -$ -$ -$ -$ 20,000$ 20,000$ N/A 240-5100-4702-0000 Donations 29,198 7,745 53,005 25,000 45,000 20,000 80.00% Total Revenues 29,198 7,745 53,005 25,000 65,000 40,000 160.00% EXPENDITURES 240-5100-8100-0000 Sesquicentennial Event - - - - 40,000 40,000 N/A 240-5100-9121-0000 Capital Outlay 36,976 18,149 43,801 37,624 42,376 4,752 12.63% Total Expenditures 36,976 18,149 43,801 37,624 82,376 44,752 118.95% Excess of Revenues over (under) Expenditures (7,778) (10,404) 9,204 (12,624) (17,376) (4,752) 37.64% OTHER FINANCING SOURCES (USES) 240-5100-9200-0000 Transfers Out (2,270) - - - - - N/A Net Change in Fund Balance (10,048) (10,404) 9,204 (12,624) (17,376) Fund Balance - January 1 28,624 18,576 8,172 12,624 17,376 Fund Balance - December 31 18,576$ 8,172$ 17,376$ -$ -$ This fund is used to account for revenue and expenditures related to various donations made to the Village of Ashwaubenon. 97 2022 Budget Special Revenue Funds K-9 Program - Fund 242 DEPARTMENT DESCRIPTION: SERVICES: * Canine Officer will perform police patrol, investigation, enforce traffic regulations and related law enforcement activities. * Protect life and property by performing firefighting, emergency medical aid, rescue and fire duties. * Patrol with, and care for a police dog in specialized duties such as; narcotic detection, building searches, suspect and missing persons tracking, and related law enforcement duties. * Provide approved canine demonstrations and talks to foster positive community relations. STAFFING (FTE Positions): * Ashwaubenon Public Safety allocates one officer/handler to the program. 2021 ACCOMPLISHMENTS: * In nine months the K9 team had 122 deployments. Some major cases included: * Suspicious vehicle, 80 grams fentanyl seized, along with firearms leading to two subjects charged on the federal level. * Traffic stop K9 alerted on vehicle, search conducted locating 1,396.26 grams of marijuana. Traffic stop led to two search warrants on residences. Seizing a total of 9,585.54 grams of marijuana and $22,969 is drug money. * Assisted DTF with interdiction on hotel and then high-risk traffic stop. Three people arrested from traffic stop along with 20.54 grams of cocaine, 3.94 grams crack, 1.17 grams marijuana, and $11,167 in drug money seized. * K9 Ole remains in very good health which should ensure longer working life. * Drug Interdiction School. 2022 OBJECTIVES: * Continue to raise funds to assist in offsetting cost and future replacement of Ole. * Continue to assist patrol officers with drug interdiction and K9 patrol. * Continue to take classes and training on new drug trends and interdiction training. * Be a valuable resource to our agency and other agencies within Brown County for K9 assists and deployments when needed. The K-9 Program is used to assist Ashwaubenon Public Safety in search and seizure operations such as drug searches, criminal tracking and missing person searches. This fund is used to account for donations received and used towards the K-9 Program. Expenditures are realized only as needed and if proper funding exists. K9 Officer and vehicle are funded in General Fund. This fund covers the K9 dog's personal care and maintenance. Over the past three decades the Public Safety Department has experienced tremendous change in population numbers, increased personnel, changes in department structure and increased criminal activity within the community. The Village of Ashwaubenon has seen increases in transient population along with government subsidized housing. Increases in illicit drug trafficking and other criminal activities have followed as well. A K-9 unit not only can be used to find illicit drugs, it can track criminals and aid in finding missing persons. Ashwaubenon Public Safety's K-9 is a dual purpose (Drug/Patrol). 98 2022 Budget Special Revenue Funds K-9 Program - Fund 242 2019 2020 2021 2021 2022 2022 vs 2021 Budget Account Actual Actual Forecast Budget Budget $ Change % Change REVENUES 242-5200-4600-0000 Interest 105 146 125 84 75 (9) -10.71% 242-5200-4702-0000 Donations 1,405 1,491 250 1,500 - (1,500) -100.00% 242-5200-4911-0000 Merchandise Sales 251 60 1,020 - - - N/A 242-5200-4752-0000 Refunds 2,061 - - - - - N/A Total Revenues 3,822 1,697 1,395 1,584 75 (1,509) -95.27% EXPENDITURES 242-5200-6100-0000 Supplies / Equipment / Services 537 572 2,143 2,000 2,000 - 0.00% 242-5200-7100-0000 Travel - Training 975 1,449 1,882 1,000 1,000 - 0.00% 242-5200-8302-0000 Insurance 1,110 1,110 1,110 1,110 1,110 - 0.00% 242-5200-6100-0000 Merchandise Sales (shirts & coins) 1,280 - - - - - N/A 242-5200-6100-0000 Raffle Costs 1,863 - - - - - N/A Total Expenditures 5,765 3,131 5,135 4,110 4,110 - 0.00% Net Change in Fund Balance (1,943) (1,434) (3,740) (2,526) (4,035) Fund Balance - January 1 43,709 41,766 40,332 40,279 36,592 Fund Balance - December 31 41,766$ 40,332$ 36,592$ 37,753$ 32,557$ 99 2022 Budget Special Revenue Funds DARE/Liaison Program - Fund 243 DEPARTMENT DESCRIPTION: SERVICES: * D.A.R.E. is taught to approximately 26 million children in the United States. Curriculum gives students the tools needed to avoid peer pressure, getting involved in alcohol, drugs, gangs and violence and teaches them to look for friends who will not get them involved in aforementioned items. * The Liaison officers are a resource for kids. Students will speak to the officers about legal issues, problems faced at home or in the community, career path opportunities, personal relationships and other issues facing the students today. * The Liaison officers are a resource for schools as well. The officers also assist in teaching several courses including; government classes, health classes, "search and seizure" classes and "gang awareness" classes. All classes are done in cooperation with the classroom teacher. * STAFFING (FTE Positions): * Ashwaubenon Public Safety allocates one officer to the program. 2021 ACCOMPLISHMENTS: * Continued school therapy. * Bike Rodeo * Successful DARE Program. * Safety enhancements around school zone (marking of roads/signage improvements). 2022 OBJECTIVES: * Continue to enhance Force's role and interaction in schools. * Start parent education programming. * Criminal forensic training for students. * Continue to raise funds for K9 Therapy to fund future replacement of Force. The Police-School Liaison program has been in existence in our community since January of 1995. The goal of this program is "The prevention of juvenile delinquency and the fostering of positive community relations." Public Safety feels this is some of the best staffing allocation. Two officers are assigned to Village schools. Officer Jackie Dunlap works with kindergarten through fifth grades as the Liaison officer and a certified D.A.R.E. instructor. Officer Dunlap also shares duties for Parkview Middle School with Officer Everetts who works with the sixth through twelfth grades in the same capacity. 100 2022 Budget Special Revenue Funds DARE/Liaison Program - Fund 243 2019 2020 2021 2021 2022 2022 vs 2021 Budget Account Actual Actual Forecast Budget Budget $ Change % Change REVENUES 243-5200-4000-0000 General Property Taxes 11,738 5,361 12,500 12,500 12,500 - 0.00% 243-5200-4600-0000 Interest 35 29 - 10 - (10) -100.00% 243-5200-4702-0000 Donations - - - 2,000 4,000 2,000 100.00% Total Revenues 11,773 5,390 12,500 14,510 16,500 1,990 13.71% EXPENDITURES 243-5200-5111-0000 Overtime 11,738 5,361 12,500 12,500 12,500 - 0.00% 243-5200-6100-0000 Supplies 4,491 3,838 2,080 4,005 4,000 (5) -0.12% 243-5200-7100-0000 Travel/Training 297 - 397 - - - N/A Total Expenditures 16,526 9,199 14,977 16,505 16,500 (5) -0.03% Net Change in Fund Balance (4,753) (3,809) (2,477) (1,995) - Fund Balance - January 1 11,039 6,286 2,477 2,294 - Fund Balance - December 31 6,286$ 2,477$ -$ 299$ -$ 101 2022 Budget Special Revenue Funds Citizen's Academy Program - Fund 244 DEPARTMENT DESCRIPTION: SERVICES: * * STAFFING (FTE Positions): * 2021 ACCOMPLISHMENTS: * 2022 OBJECTIVES: * Hold an Academy that also brings more members to our VIPS group. 2019 2020 2021 2021 2022 2022 vs 2021 Budget Account Actual Actual Forecast Budget Budget $ Change % Change REVENUES 244-5200-4600-0000 Interest 10$ 10$ 10$ -$ 10$ 10$ N/A 244-5200-4702-0000 Donations - - - 500 - (500) -100.00% 244-5200-4790-0000 Miscellaneous - - - - - - N/A Total Revenues 10 10 10 500 10 (490) -98.00% EXPENDITURES 244-5200-5111-0000 Overtime 2,246 2,084 319 2,246 2,250 4 0.18% 244-5200-6100-0000 Supplies 413 126 - 700 700 - 0.00% Total Expenditures 2,659 2,210 319 2,946 2,950 4 0.14% Excess of Revenues over (under) Expenditures (2,649) (2,200) (309) (2,446) (2,940) (494) 20.20% OTHER FINANCING SOURCES (USES) 244-5200-4810-0000 Transfers In 2,246 2,084 319 2,446 2,250 (196) -8.01% 9200 Total Other Financing Sources (Uses) 2,246 2,084 319 2,446 2,250 (196) -8.01% Net Change in Fund Balance (403) (116) 10 - (690) Fund Balance - January 1 4,345 3,942 3,826 3,822 3,836 Fund Balance - December 31 3,942$ 3,826$ 3,836$ 3,822$ 3,146$ 8 Weekly classes run on Wednesday evenings 6p-9:30p (Starting January - Ending March) Opportunity is given for all graduates to join VIPS. Educates class members on firearms, defense and arrest tactics, Tours of Jail and Communications Center as well as many others. The Ashwaubenon Public Safety Citizen's Academy is a public relations program that educates the public on activities and procedures of our department. The program runs 8 weeks in January thru March. It has been a very effective program and usually holds a waiting list over a year. Several of the academy members then choose to go on and become members of the Volunteer in Police Service (VIPS). The VIPS give back countless hours to Village events and programs which make a positive impact on our community. Three of our current VIPS board members are from recent Citizen's Academy classes. In the current state of law enforcement it is so very important to engage our communities so they take an active role in deterring crime and staying vigilant, so we can maintain our high standards for quality of life. In 2014 the program was tasked with a re-creation. The program had been stagnant and cancelled for several years. Since then, the program has had 20-22 members yearly and is in demand. The program successfully applied for grants in 2014 and 2017. Grants opportunities, donations, and sponsorships have been sought to assist in the funding of this program. Program was cancelled due to COVID. Ashwaubenon Public Safety's Program coordinator is Captain Brian Amenson. The program is taught by various members of the department. 102 2022 Budget Special Revenue Funds Cadets Program - Fund 245 DEPARTMENT DESCRIPTION: SERVICES: * The post voluntarily assists in any department requested event, at no additional expense to the Village of Ashwaubenon. * Community relations program between department and area young adults. * Serves as a recruiting pipeline for young adults interested in public safety careers. * Largely self sufficient through fundraising efforts. STAFFING (FTE Positions): * 1 Supervisor and 4 Public Safety Officers rotate duties. Wages covered by transfer in of funds. 2021 ACCOMPLISHMENTS: * Rebounded post from low membership and being on hiatus from COVID. * Took advantage of joint training opportunities with the Paid on Call group. * PSO Mentor serves as a rep on the Cadets National Advisory Committee. 2022 OBJECTIVES: * Attend state Cadet conference and competition in early 2022. * Increase membership to a target of 15-20 cadets. * Ensure continued fiscal sustainability of the program. BUDGET SUMMARY: * Parking revenue from Packers game-day parking has been highly variable. Estimate based upon 2019 actual revenue. * Travel/Training includes estimate for fielding a team to the WLEEAA State Conference in Wisconsin Dells in early 2022. The Ashwaubenon Cadet Post had been affiliated with Learning for Life. In 2019 it changed affiliation to Public Safety Cadets. The Post’s Objective is to provide members, aged 14-21, the opportunity to better understand the careers, areas of responsibility and general understanding of Public Safety. The objectives are accomplished through instruction by various public safety officers, scenarios, field experience, and national-level competitions. The Post also completes service projects, public education events and fund-raising. 103 2022 Budget Special Revenue Funds Cadets Program - Fund 245 2019 2020 2021 2021 2022 2022 vs 2021 Budget Account Actual Actual Forecast Budget Budget $ Change % Change REVENUES 245-5200-4600-0000 Interest 24$ 33$ 21$ 20$ 20$ -$ 0.00% 245-5200-4702-0000 Donations 2,600 - - - - - N/A 245-5200-4708-0000 Parking Revenue 2,608 176 1,500 2,500 3,750 1,250 50.00% Total Revenues 5,232 209 1,521 2,520 3,770 1,250 49.60% EXPENDITURES 245-5200-5111-0000 Overtime 2,064 172 2,100 2,100 2,100 - 0.00% 245-5200-6000-0000 Supplies 2,066 230 500 500 500 - 0.00% 245-5200-7100-0000 Travel/Training 1,561 3,569 2,500 2,500 2,500 - 0.00% Total Expenditures 5,691 3,971 5,100 5,100 5,100 - 0.00% Excess of Revenues (under) Expenditures (459) (3,762) (3,579) (2,580) (1,330) 1,250 -48.45% OTHER FINANCING SOURCES 245-5200-4810-0000 Transfers In 2,064 500 2,100 2,100 2,100 - 0.00% 9200 Total Other Financing Sources 2,064 500 2,100 2,100 2,100 - 0.00% Net Change in Fund Balance 1,605 (3,262) (1,479) (480) 770 Fund Balance - January 1 9,667 11,272 8,010 8,844 6,531 Fund Balance - December 31 11,272$ 8,010$ 6,531$ 8,364$ 7,301$ 104 2022 Budget Special Revenue Fund Fund 246 - Excess Sales Tax DEPARTMENT DESCRIPTION: 2022 OBJECTIVES: * Use remaining funds for street decorations in key economic development areas of the Village. 2019 2020 2021 2021 2022 2022 vs 2021 Budget Account Actual Actual Forecast Budget Budget $ Change % Change REVENUES 246-5100-4708-0000 Green Bay/Brown County Football Stadium District Taxes 5,490 1,206 147 - - - N/A EXPENDITURES 246-5100-9154-0000 Capital Outlay - - - 45,297 46,650 1,353 2.99% Net Change in Fund Balance 5,490 1,206 147 (45,297) (46,650) Fund Balance - January 1 39,807 45,297 46,503 45,297 46,650 Fund Balance - December 31 45,297$ 46,503$ 46,650$ -$ -$ This fund is used to account for excess Green Bay/Brown County Football Stadium District tax funds received from the State of Wisconsin. Funds spent must be for one of the three following purposes: 1. Provide Property Tax Relief 2. Provide Tax Levy Supported Debt Relief 3. Economic Development 105 2022 Budget Special Revenue Funds Fund 247 - American Rescue Plan Act (ARPA) DEPARTMENT DESCRIPTION: CAPITAL REQUESTS: Project Name: New Knox Box Keysecure Units (10) Cost: $11,000 Type: Village Facility - Replacement Useful Life: 10 Years Description: Knox Box Keysecure Units used to hold keys for commercial and multifamily buildings. Justification: Knox boxes are required on all commercial and multifamily buildings in the Village of Ashwaubenon per Municipal Code Section 13-3-78(S). The Knox system is vital to our responders to ensure easy, secured access to buildings when dispatched as part of an emergency or alarms. This request will fulfill the remaining units needing to be replaced that are old and will soon be unsupported. The units secure Knox keys in squad cars, fire trucks, amublances, and in the fire inspection office. Project Name: Axon Contract for BWC's, Fleet cameras and Tasers Cost: $44,000 Type: Asset - Replacement Useful Life: 5 Years Description: 5 year contract with Axon for the body worn cameras, squad (fleet) cameras and Tasers. Year 1 was paid for using donations/contributions from outside entities. Years 2-5 would be the responsibility of the Village. Justification: We have added body worn cameras for all officers, as well as new cameras for the squad cars, new Tasers to replace our aging X-26 tasers and signal sidearm triggers for the camera systems, which is all included with the 5 year service contract we have with Axon. Also added were 2 more licenses for additional Evidence.com users to be added. Year 1 was paid for with outside funds from donations/contributions from several outside sources. Years 2 to 5 will need to be funded by the Village. The in-car camera capital line item was removed resulting in $43,200 being removed from Capital expenses over the life of the Axon contract. The Axon contract then adds $408,000 through 2025. This fund is used to account for the distribution of Federal American Rescue Plan Act (ARPA) fund in response to the COVID pandemic. Allowable use of funds: payments may be used to cover costs incurred prior to December 31, 2024, for the following purposes: 1. To respond to the coronavirus pandemic or its negative economic impacts, including assistance to hospitals, small businesses, and nonprofits, or aid to impacted industries such as tourism, travel, and hospitality. 2. To replace revenues lost as a result of the public health emergency caused by the coronavirus pandemic, for the purposes of providing government services. 3. Make investments in water, sewer, or broadband infrastructure. 4. To provide premium pay for workers employed by the state who perform essential work during the pandemic, or to provide grants to eligible employers that have eligible workers who perform essential work. 106 2022 Budget Special Revenue Funds Fund 247 - American Rescue Plan Act (ARPA) Project Name: Heavy Duty Truck Diagnostic Scanner Cost: $6,500 Type: Asset - New Useful Life: 5 Years Description: Truck engine diagnostic scanner for troubleshooting engine codes on garbage, recycling and dump Justification: This diagnostic scanner would replace the outsourcing of diagnostic work to Peterbuilt (or similar service center). Project Name: Garage Jack Stand Replacement Cost: $5,500 Type: Asset - Replacement Useful Life: 10 Years Description: Mechanic -- Vehicle Jack Stand Replacement Justification: The existing jack stands (4) are 1980's vintage and have cracked cylinders The jack stands shouldn't be used as a liability/safety issue and need replacement. Project Name: Meridian Anti-Vehicle Barriers Cost: $86,500 Type: Asset - New Useful Life: 20 Years Description: Entertainment District safety barriers. Justification: The Village built approximately 14 of these units in 2018 for use at Lambeau Field events and more "high-profile" events. With the completion of the Expo Center and Titletown Events Area, more "high- profile" events are occuring at the same time requiring deployment of more "safety-intense" barriers. Project Name: TAPCO Signage Cost: $7,500 Type: Asset - Replacement Useful Life: 15 Years Description: Pedestrian Crossing Signage replacement for school crosswalks and entertainment district. Justification: This capital purchase would be to replace some of the damaged and outdated pedestrian crossing signage in the highly traveled locations near the schools and in the entertainment district. 107 2022 Budget Special Revenue Funds Fund 247 - American Rescue Plan Act (ARPA) Project Name: North Village Hall Parking Lot Resurfacing Cost: $115,000 Type: Infrastructure - Replacement Useful Life: 25 Years Description: Resurfacing of the parking lot would consist of an 1 1/2"milling of the entire parking lot, spot repair of poor subbase locations, repaving of the parking lot and restriping. Justification: The Village Hall North Parking Lot was originally constructed in 1994 as part of the Village Hall construction. Typical life expectancy of an asphalt parking lot is 20-25 years. By completing a resurfacing project at 20-25 years of life, we are attempting to avoid a complete reconstruction where the parking lot would be completely pulverized, regraded and repaved. Project Name: Village Hall Air Handler Units -- Heating Coil Replacement Cost: $17,500 Type: Infrastructure - Replacement Useful Life: 25 Years Description: Replacement of the heating coil in four (4) Air Handlers at Village Hall. Justification: The Village has four air handling units that blow heated or chilled air throughout Village Hall. All four units are still in good working shape. The heating coils that supply temperate air to rooms throughout Village Hall will have periodic fault issues and signaling the time for the heating coils to be replaced. One coil system per year is planned for replacement starting in 2022 with the largest unit, AHU #2. Project Name: Village Hall Emergency Generator Rewiring/Liebert Unit (2) Connections Cost: $7,500 Type: Infrastructure - Replacement Useful Life: 25 Years Description: Rewiring of the Village Hall Emergency Generator and connecting the air conditioning units (Liebert Units) for the two server rooms on emergency circuits. Justification: When originally constructed, the Village Hall was equipped with an emergency generator to serve the basic Hall functions during a power outage. Public Safety and Administration offices all have red outlets that signify emergency power. With the increased use of computers in the 25 years since Village Hall was constructed, the wiring of the emergency generator should be revised to provide connection of the server room air conditioners so that the rooms keep cool during any power outages. 108 2022 Budget Special Revenue Funds Fund 247 - American Rescue Plan Act (ARPA) Project Name: Ashwaubomay Park Maintenance Building Cost: $368,000 Type: Village Facility - New Useful Life: 50 Years Description: New Ashwaubomay maintenance building w/ slab& electricity. Currently old pole building w dirt floor. 30 x 70. Justification: Proper storage and safety. Current building having structural issues with a dirt floor w/ no lighting. Project Name: Ashwaubomay Retaining Wall Reconstruction Cost: $100,000 Type: Infrastructure - Replacement Useful Life: 20 Years Description: Current wall is failing and pulling away. Will need to replace upper sidewalk and plaza. Justification: As it is only partially displaced, we believe the wall is still "saveable" at this point. Much high expense if wall continues to deteriorate. Project Name: Smith Park Playground Equip - ADA acessible main structure Cost: $95,000 Type: Asset - Replacement Useful Life: 25 Years Description: Smith Park lg playground structure replacement (1992) Justification: Main structure is nearly 30 years old. Multiple repairs needed, + needs to be handicapped accessible as an ADA quadrant park. About 30K of this is rubberized surfacing at entry points for ADA requirements. Project Name: Sports field fencing repairs Cost: $18,000 Type: Infrastructure - Maintenance Useful Life: 25 Years Description: Sports field fencing repairs Justification: Numerous posts are heaving (combination of ASC, Pioneer and Ashwaubomay). This affects ball playability and dugout integrity. 109 2022 Budget Special Revenue Funds Fund 247 - American Rescue Plan Act (ARPA) Project Name: Lake Chalet Entryway Concrete Replacement Cost: $7,500 Type: Infrastructure - Replacement Useful Life: 30 Years Description: Replace concrete slab at the entrance to the Café Chalet. Justification: During an accessibility demonstration this summer, a wheelchair user encountered difficulty getting into building due to slab starting to shift. Replace slab to accessibility standards. Project Name: Café Admissions and Concessions POS System Cost: $2,120 Type: Asset - New Useful Life: 10 Years Description: 2 Cellular based Ipads, stands, cash drawers, and swipsimple bluetooth readers Justification: Currently using out dated push button registers that are diffucult to update prices, products and keep accurate financials. Project Name: Village Hall Board Room Technology Enhancements Cost: $100,000 Type: Asset - Replacement Useful Life: 10 Years Description: Upgrade a variety of technology hardware and software in the Village Hall Board Room. Justification: Upgrade to cameras, microphones, monitors and recording equipment to help provide better quality recordings to the general public. 110 2022 Budget Special Revenue Funds Fund 247 - American Rescue Plan Act (ARPA) 2019 2020 2021 2021 2022 2022 vs 2021 Budget Account Actual Actual Forecast Budget Budget $ Change % Change REVENUES 247-5100-4100-0000 Federal Aid - ARPA -$ -$ 898,109$ -$ 898,109$ 898,109$ N/A Total Revenues - - 898,109 - 898,109 898,109 N/A EXPENDITURES 247-5100-9154-0000 Capital Outlay - - - - 991,620 991,620 N/A Total Expenditures - - - - 991,620 991,620 N/A Net Change in Fund Balance - - 898,109 - (93,511) Fund Balance - January 1 - - - 261,137 898,109 Fund Balance - December 31 -$ -$ 898,109$ 261,137$ 804,598$ 111 2022 Budget Special Revenue Fund Fund 250 - Employee Retirement DEPARTMENT DESCRIPTION: 2021 RETIREMENTS: * Employee Retirements include: Neil Brown, Robert Messer, Randy Tews 2019 2020 2021 2021 2022 2022 vs 2021 Budget Account Actual Actual Forecast Budget Budget $ Change % Change REVENUES 250-5100-4000-0000 General Property Taxes 25,000 25,000 25,000 25,000 25,000 - 0.00% Total Revenues 25,000 25,000 25,000 25,000 25,000 - 0.00% EXPENDITURES 250-5100-5100-0000 Retirement Payout 141,727 135,794 237,109 189,000 200,000 11,000 5.82% Total Expenditures 141,727 135,794 237,109 189,000 200,000 11,000 5.82% Excess of Revenues (under) Expenditures (116,727) (110,794) (212,109) (164,000) (175,000) (11,000) 6.71% OTHER FINANCING SOURCES 250-5100-4810-0000 Transfer In 115,652 100,000 - - - - N/A Total Other Financing Sources 115,652 100,000 - - - - N/A Net Change in Fund Balance (1,075) (10,794) (212,109) (164,000) (175,000) Fund Balance - January 1 462,464 461,389 450,595 345,737 238,486 Fund Balance - December 31 461,389$ 450,595$ 238,486$ 181,737$ 63,486$ This fund is used to account for employee retirement costs. Financing is provided by general property tax levy and/or transfers from other funds. Retirements are generally unknown during the budgeting process; therefore, estimates are used in determining expenditure amounts. 112 Village of ASHWAUBENON 2022 Operating Budget DEBT SERVICE FUND 2022 Budget Debt Service Funds Fund 300 DEPARTMENT DESCRIPTION: 2019 2020 2021 2021 2022 2022 vs 2021 Budget Account Actual Actual Forecast Budget Budget $ Change % Change REVENUES 300-5100-4000-0000 General Property Taxes 2,214,449$ 2,041,581$ 2,147,677$ 2,149,261$ 2,025,508$ (123,753)$ -5.76% EXPENDITURES Debt Service 300-5100-9300-0000 Principal Payments 4,813,972 7,443,972 4,343,369 4,343,369 4,505,000 161,631 3.72% 300-5100-9310-0000 Interest and fiscal charges 1,633,118 1,717,461 1,860,291 1,901,049 1,658,808 (242,241) -12.74% Total Expenditures 6,447,090 9,161,433 6,203,660 6,244,418 6,163,808 (80,610) -1.29% Excess of Revenues (under) Expenditures (4,232,641) (7,119,852) (4,055,983) (4,095,157) (4,138,300) (43,143) 1.05% OTHER FINANCING SOURCES 300-5100-4831-0000 Premium on Debt Issued 82,934 107,501 - - - - N/A 300-5100-4810-0000 Transfers In 4,668,084 6,716,553 3,754,241 3,795,157 4,055,941 260,784 6.87% Total Other Financing Sources 4,751,018 6,824,054 3,754,241 3,795,157 4,055,941 260,784 6.87% Net Change in Fund Balance 518,377 (295,798) (301,742) (300,000) (82,359) Fund Balance - January 1 161,522 679,899 384,101 300,000 82,359 Fund Balance - December 31 679,899$ 384,101$ 82,359$ -$ -$ The debt service fund accounts for the resources accumulated and payments made for principal and interest on long-term general obligation debt of governmental funds. Financing is provided by the annual general property tax levy and potential unused portions of prior years' debt proceeds. 113 Village of Ashwaubenon Debt Service Obligations Outstanding Balance GENERAL OBLIGATION DEBT 2022 Date Issue # Issue Amount Fund Principal Interest Total 05/15/2012 4 General Obligation Refunding Bonds 5,835,000$ Capital Infrastructure 5,835,000$ Water 570,000.00 61,562.50 631,562.50 06/18/2013 5 General Obligation Promissory Notes 1,655,000$ 5 Oneida St, Bart Starrt Rd, Brookwood/Lombardi/Argonne 1,055,000$ TID 3 125,000.00 3,750.00 128,750.00 5 Green Bay Packaging Road Construction 600,000$ TID 4 70,000.00 2,100.00 72,100.00 03/18/2014 6 General Obligation Promissory Notes 2,600,000$ 6 Pilgrim Way Reconstruction 100,000$ TID 3 15,000.00 675.00 15,675.00 6 Sand Acres Drive Reconstruction 2,500,000$ TID 4 290,000.00 13,200.00 303,200.00 03/18/2014 7 General Obligation Promissory Notes 2,650,000$ 7 Gordmans Cash Incentive 410,000$ TID 3 50,000.00 2,385.00 52,385.00 7 Truck Equipment Purchase 2,240,000$