2021

2021 BUDGET 2021 BUDGET Developed By: Mary Kardoskee, Village President Greg Wenholz, Finance Director 2021 Budget Village of Ashwaubenon Table of Contents INTRODUCTION SECTION Summary of Municipal Tax Levy Distributions and Tax Rate 1 Village Services' Costs for Average Tax Payer 2 Property Tax Rates - All Direct and Overlapping Governments 3 Tax Increment Calculation 4 Assessed Tax Rates - Comparative Summary 5 Equalized Tax Rates - Comparative Summary 6 Elected and Appointed Officials and Consultants 7 Standing Committees 8 Organizational Chart 9 Organizational Chart - Public Safety 10 GENERAL FUND General Fund Budget Summary 11 General Fund Revenue Graphs 12 General Fund Expenditure Graphs 13 General Fund Revenues Summary 14 General Fund Expenditures Summary – by Department 16 General Fund Expenditures Summary – by General Ledger Account 17 Expenditures General Government Village Board / Administration 19 Municipal Court 21 Village Clerk/Treasurer 23 Village Assessor 25 Finance 27 Information Technology 30 Building Inspection 35 Legal Services 37 Village Hall Maintenance 39 General Government 41 Public Safety Public Safety 43 Fire Inspection 47 Public Works/Sanitation Engineering 49 Street Administration 52 Garage 54 Street Maintenance 56 Curb & Gutter 57 Snow & Ice Control 58 Traffic Control 59 Street Lighting 60 Sidewalk Maintenance 61 School District Maintenance 62 Labor For Others 63 Transit System 64 Garbage & Refuse 65 Recycling 66 Landfill 67 Weed Control 68 Wood Chipping 69 2021 Budget Village of Ashwaubenon Table of Contents GENERAL FUND Parks, Recreation & Forestry Parks & Recreation Administration 70 Community Pool 72 Ashwaubomay Lake 74 Adult Recreation 76 Co-Sponsored Recreation 78 Youth Recreation 80 Park Maintenance 83 Community Center 85 Performing Arts Center 87 Forestry 88 Health & Human Services Animal Control 91 Conservation and Development Economic Development 92 SPECIAL REVENUE FUND Special Revenue Funds Summary 94 Park Development 95 Donation 98 Public Safety K-9 Program 99 Public Safety DARE/Liaison Program 101 Public Safety Citizen’s Academy Program 103 Public Safety Cadets Program 104 Excess Sales Tax 106 Employee Retirement 107 DEBT SERVICE FUND Debt Service 108 CAPITAL PROJECT FUNDS Capital Project Funds Summary 112 Street Construction 113 Village Buildings 115 Parks & Recreation 118 Public Safety 121 Land Sales & Acquisitions 128 Tax Incremental District #3 129 Tax Incremental District #4 130 Tax Incremental District #5 131 ENTERPRISE FUNDS Enterprise Funds Summary 132 Water Utility 133 Sewer Utility 140 Storm Water Utility 144 INTERNAL SERVICE FUNDS Internal Service Funds Summary 151 Dental Insurance 152 Health Insurance 153 Equipment Replacement 154 Village of ASHWAUBENON 2021 Operating Budget INTRODUCTORY SECTION 2021 Budget Village of Ashwaubenon Summary of Municipal Tax Levy Distributions and Tax Rate 2021 BUDGET 2020 BUDGET 2020 Levy 2019 Levy Increase/(Decrease) Percent Change General Fund 9,784,368$ 9,812,237$ (27,869)$ -0.28% Special Revenue Funds 25,000 25,000 - 0.00% Capital Projects Funds 756,140 675,000 81,140 12.02% Debt Service Fund 601,411 500,481 100,930 20.17% Referendum Bonding 1,547,850 1,545,800 2,050 0.13% Total Municipality Levy 12,714,769$ 12,558,518$ 156,251$ 1.24% Municipal Operations Tax Rate 5.08$ 4.98$ 0.10$ 2.08% Referendum Related Tax Rate 0.71$ 0.70$ 0.01$ 1.43% Total Municipal Tax Rate 5.79$ 5.68$ 0.11$ 2.00% 77.0% 0.2% 5.9% 4.7% 12.2% 2020 Municipal Levy Distribution General Fund Special Revenue Funds Capital Projects Funds Debt Service Fund Referendum Bonding 78.1% 0.2% 5.4% 4.0% 12.3% 2019 Municipal Levy Distribution General Fund Special Revenue Funds Capital Projects Funds Debt Service Fund Referendum Bonding $4.69 $4.69 $4.95 $4.95 $4.98 $5.42 $5.37 $4.93 $4.98 $5.08 $- $- $- $0.40 $0.45 $0.70 $0.75 $0.69 $0.70 $0.71 $4.69 $4.69 $4.95 $5.35 $5.43 $6.12 $6.12 $5.62 $5.68 $5.79 $- $1.00 $2.00 $3.00 $4.00 $5.00 $6.00 $7.00 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 Village of Ashwaubenon - Tax Rate Municipal Operations Referendum Total 1 2021 Budget Village of Ashwaubenon Village Services' Costs for Average Tax Payer Median Village of Ashwaubenon Home Assessed Value 159,200$ 2020 Budget Village of Ashwaubenon Tax Rate 5.79312$ Tax Payment to the Village of Ashwaubenon 922.26$ Village Services' Cost Breakout to the Average Village of Ashwaubenon Tax Payer: Public Safety 396.22$ Public Works Engineering, Streets Maintenance, Curb & Gutter, Garage, Admin 103.99$ Snow Removal 9.78$ Street Lighting 24.55$ Annual Mill/Pave Road Reconstruction 47.15$ Sanitation (garbage, recycling, wood chipping, yard waste collection) 47.43$ Parks, Recreation, Forestry Pool, Lake, Youth / Adult / Co-Sponsored Programming, Administration 36.42$ Park Maintenance and Forestry 42.65$ General Government Administration, Court, Clerk, Assessor, Finance, Building Inspection, Attorney 27.93$ Other Government (insurance, village hall maintenance, building fund) 32.18$ IT 13.28$ Economic Development 6.55$ Debt Service - Municipal (Oneida St, Klipstine Park, Cormier Rd, Waube Ln) 21.86$ Debt Service - Referendum 112.27$ Average Homeowner 2021 Village of Ashwaubenon, WI DATE January 1, 2021 PAY TO Village of Ashwaubenon 922.26$ Nine Hundred, twenty-two and 26/100 ------------------------- DOLLARS FOR Annual Property Tax Average Homeowner 2 2021 Budget Village of Ashwaubenon Property Tax Rates - All Direct and Overlapping Governments Village of Ashwaubenon - Ashwaubenon School District Fiscal Village of Ashwaubenon Overlapping Rates Year/ Capital Percent Ashwaubenon Northeast Wisconsin State of Tax Roll General Debt Service Projects/ Total of Total School District Technical College Brown County Wisconsin Year Fund Municipal Referendum Spec Rev Rate Tax Bill Rate Percent Rate Percent Rate Percent Rate Percent 2012/2011 4.21$ 0.31$ -$ 0.17$ 4.69$ 23.7% 8.82$ 44.6% 1.58$ 8.0% 4.54$ 22.9% 0.17$ 0.8% 2013/2012 4.01$ 0.50$ -$ 0.18$ 4.69$ 23.8% 8.78$ 44.6% 1.56$ 7.9% 4.50$ 22.8% 0.16$ 0.8% 2014/2013 4.26$ 0.52$ -$ 0.17$ 4.95$ 23.7% 9.45$ 45.3% 1.65$ 7.9% 4.64$ 22.2% 0.17$ 0.8% 2015/2014 4.26$ 0.53$ 0.40$ 0.16$ 5.35$ 25.1% 10.33$ 48.4% 0.81$ 3.8% 4.69$ 22.0% 0.17$ 0.8% 2016/2015 4.29$ 0.51$ 0.45$ 0.18$ 5.43$ 25.4% 10.23$ 47.9% 0.80$ 3.7% 4.73$ 22.1% 0.17$ 0.8% 2017/2016 4.54$ 0.60$ 0.70$ 0.28$ 6.12$ 28.3% 9.78$ 45.3% 0.84$ 3.9% 4.69$ 21.7% 0.17$ 0.8% 2018/2017 4.53$ 0.52$ 0.75$ 0.32$ 6.12$ 28.4% 9.62$ 44.7% 0.89$ 4.1% 4.91$ 22.8% -$ 0.0% 2019/2018 4.31$ 0.31$ 0.69$ 0.31$ 5.62$ 29.3% 8.24$ 43.0% 0.81$ 4.2% 4.49$ 23.4% -$ 0.0% 2020/2019 4.44$ 0.23$ 0.70$ 0.31$ 5.68$ 29.5% 8.24$ 42.8% 0.85$ 4.4% 4.50$ 23.4% -$ 0.0% 2021/2020 4.45$ 0.27$ 0.71$ 0.36$ 5.79$ 29.6% 8.50$ 43.4% 0.87$ 4.4% 4.42$ 22.6% -$ 0.0% Village of Ashwaubenon - West DePere School District Fiscal Village of Ashwaubenon Overlapping Rates Year/ Capital Percent West DePere Northeast Wisconsin State of Tax Roll General Debt Service Projects/ Total of Total School District Technical College Brown County Wisconsin Year Fund Municipal Referendum Spec Rev Rate Tax Bill Rate Percent Rate Percent Rate Percent Rate Percent 2012/2011 4.21$ 0.31$ -$ 0.17$ 4.69$ 21.0% 11.40$ 50.9% 1.58$ 7.1% 4.54$ 20.3% 0.17$ 0.7% 2013/2012 4.01$ 0.50$ -$ 0.18$ 4.69$ 21.5% 10.93$ 50.1% 1.56$ 7.1% 4.50$ 20.6% 0.16$ 0.7% 2014/2013 4.26$ 0.52$ -$ 0.17$ 4.95$ 22.2% 10.88$ 48.8% 1.65$ 7.4% 4.64$ 20.8% 0.17$ 0.8% 2015/2014 4.26$ 0.53$ 0.40$ 0.16$ 5.35$ 23.4% 11.80$ 51.7% 0.81$ 3.5% 4.69$ 20.5% 0.17$ 0.8% 2016/2015 4.29$ 0.51$ 0.45$ 0.18$ 5.43$ 24.3% 11.18$ 50.1% 0.80$ 3.6% 4.73$ 21.2% 0.17$ 0.8% 2017/2016 4.54$ 0.60$ 0.70$ 0.28$ 6.12$ 27.4% 10.48$ 47.0% 0.84$ 3.8% 4.69$ 21.0% 0.17$ 0.8% 2018/2017 4.53$ 0.52$ 0.75$ 0.32$ 6.12$ 27.2% 10.55$ 47.0% 0.89$ 4.0% 4.91$ 21.9% -$ 0.0% 2019/2018 4.31$ 0.31$ 0.69$ 0.31$ 5.62$ 27.3% 9.69$ 47.0% 0.81$ 3.9% 4.49$ 21.8% -$ 0.0% 2020/2019 4.44$ 0.23$ 0.70$ 0.31$ 5.68$ 26.8% 10.17$ 48.0% 0.85$ 4.0% 4.50$ 21.2% -$ 0.0% 2021/2020 4.45$ 0.27$ 0.71$ 0.36$ 5.79$ 26.8% 10.49$ 48.6% 0.87$ 4.0% 4.42$ 20.5% -$ 0.0% Notes: The basis for property tax rates is per $1,000 assessed valuation. The Village of Ashwaubenon completed a reassessment of property values during 2013 and 2018. Village 26.8% WDP School District 48.6% NWTC 4.0% Brown Co. 20.5% West DePere School District Property Tax Bill Percentages Village WDP School District NWTC Brown Co. Village 29.6% Ash School District 43.4% NWTC 4.4% Brown Co. 22.6% Ashwaubenon School District Property Tax Bill Percentages Village Ash School District NWTC Brown Co. $18.35 $18.21 $19.33 $19.84 $19.62 $19.85 $19.65 $17.48 $17.70 $18.10 $20.93 $20.36 $20.76 $21.31 $20.57 $20.55 $20.58 $18.93 $19.63 $20.09 $17.00 $17.50 $18.00 $18.50 $19.00 $19.50 $20.00 $20.50 $21.00 $21.50 $22.00 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 Total Assessed Tax Rates by School District Ashwaubenon School District West DePere School District 3 2021 Budget Village of Ashwaubenon Tax Increment Calculation Equalized Equalized Apportioned Value Interim Value Amount to Tax Taxing Jurisdiction Levy (w/o TIF) Rate (with TIF) be Levied Increment BROWN COUNTY 9,709,507.79 2,388,743,300 0.004064693 2,684,430,400 10,911,385.46 1,201,877.67 ASHWAUBENON SCHOOLS 16,643,395.00 2,130,349,532 0.007812518 2,386,629,832 18,645,588.52 2,002,193.52 WEST DEPERE SCHOOLS 2,491,076.00 258,393,768 0.00964062 297,800,568 2,870,982.11 379,906.11 VTAE 1,899,861.44 2,388,743,300 0.000795339 2,684,430,400 2,135,032.19 235,170.75 VILLAGE OF ASHWAUBENON 12,714,769.00 2,388,743,300 0.005322786 2,684,430,400 14,288,648.55 1,573,879.55 TOTAL FOR TAX INCREMENT 43,458,609.23$ 48,851,636.83$ 5,393,027.60$ ALLOCATION OF TAX INCREMENT TID #3 3,671,294.54$ 201,288,500$ 68% TID #4 1,229,503.43 67,410,800 23% TID #5 492,229.62 26,987,800 9% 5,393,027.59$ 295,687,100$ 100% 4 2021 Budget Village of Ashwaubenon Assessed Tax Rates - Comparative Summary of Jurisdictional Levies Ashwaubenon School District Increase/ Increase/ 2020 2020 2019 2019 (Decrease) (Decrease) Jurisdiction Levy Tax Rate Levy Tax Rate in Levy % Change in Tax Rate % Change Village of Ashwaubenon 12,714,769$ 5.79312$ 12,558,518$ 5.67952$ 156,251$ 1.24% 0.11360$ 2.00% Ashwaubenon School District 16,643,395 8.50330 16,257,237 8.23588 386,158 2.38% 0.26742 3.25% N.W.T.C. Vocational School 1,899,861 0.86562 1,890,431 0.85494 9,431 0.50% 0.01068 1.25% Brown County 9,709,508 4.42386 9,949,812 4.49975 (240,304) -2.42% (0.07589) -1.69% Tax Incremental Districts 5,013,121 - 4,388,261 - 624,861 14.24% - - Subtotal 45,980,655 19.58590 45,044,258 19.27008 936,396 2.08% 0.31582 1.64% State Credit - Schools (3,252,879) (1.48347) (3,434,654) (1.57386) 181,775 5.29% 0.09039 5.74% Net Levy and Tax Rate 42,727,776$ 18.10243$ 41,609,605$ 17.69622$ 1,118,171$ 2.69% 0.40621$ 2.30% West DePere School District Increase/ Increase/ 2020 2020 2019 2019 (Decrease) (Decrease) Jurisdiction Levy Tax Rate Levy Tax Rate in Levy % Change in Tax Rate % Change Village of Ashwaubenon 12,714,769$ 5.79312$ 12,558,518$ 5.67952$ 156,251$ 1.24% 0.11360$ 2.00% West DePere School District 2,491,076 10.48807 2,413,861 10.17457 77,215 3.20% 0.31349 3.08% N.W.T.C. Vocational School 1,899,861 0.86562 1,890,431 0.85494 9,431 0.50% 0.01068 1.25% Brown County 9,709,508 4.42386 9,949,812 4.49975 (240,304) -2.42% (0.07589) -1.69% Tax Incremental Districts 3,390,834 - 3,016,448 - 374,386 12.41% - - Subtotal 30,206,048 21.57067 29,829,070 21.20878 376,978 1.26% 0.36189 1.71% State Credits - Schools (406,083) (1.48347) (426,627) (1.57386) 20,544 4.82% 0.09039 5.74% Net Levy and Tax Rate 29,799,966$ 20.08719$ 29,402,443$ 19.63491$ 397,523$ 1.35% 0.45228$ 2.30% 5 2021 Budget Village of Ashwaubenon Equalized Tax Rates - Comparative Summary of Jurisdictional Levies Ashwaubenon School District Increase/ Increase/ 2020 2020 2019 2019 (Decrease) (Decrease) Jurisdiction Levy Tax Rate Levy Tax Rate in Levy % Change in Tax Rate % Change Village of Ashwaubenon 12,714,769$ 5.32279$ 12,558,518$ 5.38699$ 156,251$ 1.24% (0.06421)$ -1.19% Ashwaubenon School District 16,643,395 7.81252 16,257,237 7.81209 386,158 2.38% 0.00043 0.01% N.W.T.C. Vocational School 1,899,861 0.79534 1,890,431 0.81090 9,431 0.50% (0.01556) -1.92% Brown County 9,709,508 4.06469 9,949,812 4.26798 (240,304) -2.42% (0.20329) -4.76% Tax Incremental Districts #3 & #4 5,013,121 - 4,388,259 - 624,862 14.24% - - Subtotal 45,980,655 17.99534 45,044,257 18.27797 936,398 2.08% (0.28263) -1.55% State Credit - Schools (3,263,166) (1.53175) (3,446,823) (1.65630) 183,657 5.33% 0.12455 7.52% Net Levy and Tax Rate 42,717,488$ 16.46358$ 41,597,434$ 16.62167$ 1,120,055$ 2.69% (0.15808)$ -0.95% West DePere School District Increase/ Increase/ 2020 2020 2019 2019 (Decrease) (Decrease) Jurisdiction Levy Tax Rate Levy Tax Rate in Levy % Change in Tax Rate % Change Village of Ashwaubenon 12,714,769$ 5.32279$ 12,558,518$ 5.38699$ 156,251$ 1.24% (0.06421)$ -1.19% West DePere School District 2,491,076 9.64062 2,413,861 9.64654 77,215 3.20% (0.00592) -0.06% N.W.T.C. Vocational School 1,899,861 0.79534 1,890,431 0.81090 9,431 0.50% (0.01556) -1.92% Brown County 9,709,508 4.06469 9,949,812 4.26798 (240,304) -2.42% (0.20329) -4.76% Tax Incremental Districts #3 & #4 3,390,834 - 3,016,446 - 374,388 12.41% - - Subtotal 30,206,048 19.82344 29,829,068 20.11242 376,981 1.26% (0.28898) -1.44% State Credits - Schools (395,795) (1.53175) (414,458) (1.65630) 18,663 4.50% 0.12455 7.52% Net Levy and Tax Rate 29,810,253$ 18.29169$ 29,414,610$ 18.45612$ 395,643$ 1.35% (0.16443)$ -0.89% 6 Village of Ashwaubenon 2021 Budget Elected and Appointed Officials and Consultants Elected Position Village Official Years of Service Expiration Date of Current Village President Mary Kardoskee 16 April 2022 Village Trustee - Wards 1 & 2 Allison Williams 4 April 2023 Village Trustee - Wards 3 & 4 Gary Paul 10 April 2023 Village Trustee - Wards 5 & 6 Chris Zirbel 4 April 2023 Village Trustee - Wards 7 & 8 Jay Krueger 0 April 2021 Village Trustee - Wards 9 & 10 Steve Kubacki 0 April 2021 Village Trustee - Wards 11 & 12 Tracy Flucke 0 April 2021 Village Judge Gary Wickert 33 April 2023 Appointed Position Village Employee Years in Position Years with Village Village Manager Joel Gregozeski 0 0 Village Attorney Tony Wachewicz 4 4 Village Clerk Kris Teske 0 0 Public Safety Director Brian Uhl 1 1 Public Works Director Doug Martin 18 20 Finance Director Greg Wenholz 14 14 Director of Community Development Aaron Schuette 4 4 Parks, Recreation & Forestry Director Rex Mehlberg 16 16 Consultant Type Consultant Assessor Paul Denor, Fair Market Assessments, Green Bay, WI Labor Counsel Von Briesen & Roper, S.C., Milwaukee, WI Certifiied Public Accountant Baker Tilly US, LLP, Madison, WI Financial Consultants Robert W. Baird & Co., Milwaukee, WI TIF Consultants Robert W. Baird & Co., Milwaukee, WI Bond Counsel Quarles & Brady, Milwaukee, WI Medical and Dental Consultants Hayes Companies, Milwaukee, WI 7 Village of Ashwaubenon 2021 Budget Standing Committees Committees with Appointments by Village President: Ashwaubenon Voters Clerk/Treasurer ELECTED Village Board President (1) Trustees (6) ELECTED Municipal Court Judge ELECTED Bicycle and Pedestrian Standing Committee Site Plan Review Committee Public Works & Protection Committee Planning Board Finance & Personnel Committee Parks & Recreation Board Tree Board Ethics Board Community Development Authority Police & Fire Commission Room Tax Commission Zoning Board of Appeals 8 Village of Ashwaubenon 2021 Budget Organizational Chart Ashwaubenon Voters Village Board (ELECTED 7.0 FTE) Village Attorney (1.0 FTE) Legal Assistant (0.5 FTE) Village Clerk (1.0 FTE) Deputy Clerk (0.5 FTE) Village Manager (1.0 FTE) Director of Public Works (1.0 FTE) Village Engineer (1.0 FTE) GIS Coordinator (1.0 FTE) Operations Supervisor (1.0 FTE) Street Foreman (2.0 FTE) Street Workers (14.8 FTE) (9 Seasonal) Utility Operations Supervisor (1.0 FTE) Utility Foreman (1.0 FTE) Utility Workers (4.0 FTE) Secretary (1.0 FTE) Finance Director (1.0 FTE) IT Network Administrator (1.0 FTE) Accountant I (1.0 FTE) Financial Analyst (1.0 FTE) Utility & Billing Clerk (1.0 FTE) Director of Public Safety (1.0 FTE) See Next Page for Details Director of Community Development (1.0 FTE) Building Inspectors (2.0 FTE) Code Enforcement (0.5 FTE) Village Assessor CONTRACTED Assessment Technician (1.0 FTE) Director of Parks, Recreation & Forestry (1.0 FTE) Secretary (1.0 FTE) Program Supervisor (1.0 FTE) Programs Personnel (100 Part-Time) Aquatics Supervisor (1.0 FTE) Aquatics Personnel (75 Part-Time) Park Maintenance Foreman (1.0 FTE) Park Workers (2.0 FTE) (15 Seasonal) Forester (1.0 FTE) Forestry Part-Time (5 Seasonal) Administrative Secretary (0.5 FTE) Municipal Court Judge (ELECTED 0.5 FTE) Court Clerk (1.0 FTE) Assistant Court Clerk (0.5 FTE) 9 Village of Ashwaubenon 2021 Budget Organizational Chart - Public Safety Ashwaubenon Department of Pu Confidential Assistant Deputy Chief Investigators (3) SRO’s (2) Captain B Captain C Captain A Lt. Night Shift POCs FF/EMTs (25) Captain of Investigations Lead Fire Inspector Fire Inspectors (2 PT) Information Manager Records (2 FT) (1 PT) School Crossing Guard (14 PT) Director of Public Safety Commander Night Shift Night Shift PSO (9) PSO (9) PSO (9) Lt. Lt. Lt. Lt. Lt. Lead POC Late Power K-9 (1) DTF (1) CSO (1) Evidence Tech (1) 10 Village of ASHWAUBENON 2021 Operating Budget GENERAL FUND 2021 Budget Village of Ashwaubenon General Fund Summary 2018 2019 2020 2020 2021 Account Actual Actual Forecast Budget Budget REVENUES Property Taxes 9,393,257$ 9,657,072$ 9,788,653$ 9,812,237$ 9,784,368$ Other Taxes 457,810 467,501 183,188 450,000 350,000 Intergovernmental 2,158,516 2,427,464 2,667,073 2,348,387 2,333,556 Special Assessments 2,416 2,990 1,140 2,260 2,260 Licenses & Permits 343,851 412,079 376,802 347,128 347,128 Fines and Forfeitures 337,967 257,143 201,540 346,000 346,000 Public Charges for Services 1,919,777 1,877,828 1,428,893 1,896,139 1,783,665 Interest Income 206,082 276,125 234,331 260,500 210,500 Donations 4,049 700 6,451 5,000 5,000 Miscellaneous 505,850 439,898 396,960 367,300 431,880 Total Revenues 15,329,575 15,818,800 15,285,032 15,834,951 15,594,357 EXPENDITURES General Government 2,315,790 2,269,591 2,336,339 2,347,553 2,511,271 Public Safety 7,991,542 8,264,117 7,984,768 8,446,288 8,387,435 Public Works 2,435,359 2,593,891 2,421,151 2,610,996 2,558,231 Sanitation 898,581 948,569 856,240 874,834 869,197 Parks, Recreation & Forestry 1,701,952 1,850,104 1,539,307 1,959,617 1,931,459 Health & Human Services 6,223 6,479 4,995 7,895 6,645 Conservation & Development 95,442 110,971 110,361 119,768 120,119 Total Expenditures 15,444,889 16,043,723 15,253,161 16,366,951 16,384,357 Excess of Revenues over (under) Expenditures (115,314) (224,923) 31,871 (532,000) (790,000) Other Financing Sources (Uses) Proceeds from Sale of Other Capital Assets - 100 - - - Transfer In - Enterprise Fund Tax Equivalent 478,784 465,561 465,000 500,000 465,000 Transfers In 42,668 34,000 - 32,000 - Transfers Out (1,894,673) (868,466) (496,871) - - Total Other Financing Sources (1,373,221) (368,805) (31,871) 532,000 465,000 Net Change in Fund Balance (1,488,534) (593,727) (0) - (325,000) Fund Balance - January 1 7,550,266$ 6,061,732$ 5,468,004$ 6,280,029$ 5,468,004$ Fund Balance - December 31 6,061,732$ 5,468,004$ 5,468,004$ 6,280,029$ 5,143,004$ 11 2021 Budget Village of Ashwaubenon General Fund Revenue Graphs 61% 2% 16% 2% 2% 11% 1% 6% 2021 Budget Revenues by Account Type Property Taxes - $9,784,368 Other Taxes - $350,000 Intergovernmental - $2,333,556 Licenses & Permits - $347,128 Fines and Forfeitures - $346,000 Charges for Services - $1,783,665 Interest Income - $210,500 Other Sources - $904,140 9,393,257 9,657,072 9,788,653 9,784,368 457,810 467,501 183,188 350,000 2,158,516 2,427,464 2,667,073 2,333,556 343,851 412,079 376,802 347,128 337,967 257,143 201,540 346,000 1,919,777 1,877,828 1,428,893 1,783,665 206,082 276,125 234,331 210,500 1,033,767 943,249 869,551 904,140 - 2,000,000 4,000,000 6,000,000 8,000,000 10,000,000 12,000,000 14,000,000 16,000,000 18,000,000 2018 ACTUAL 2019 ACTUAL 2020 FORECAST 2021 BUDGET Historic General Fund Revenues by Account Type Property Taxes Other Taxes Intergovernmental Licenses & Permits Fines and Forfeitures Charges for Services Interest Income Other Sources 8,783,089 8,987,815 8,738,306 8,902,748 9,457,521 9,367,928 9,621,558 9,812,237 9,784,368 398,000 350,000 335,000 377,827 584,204 669,608 687,500 700,000 781,140 1,090,664 1,088,449 1,081,992 1,065,406 1,256,815 1,093,659 695,913 500,481 601,411 - - 826,340 936,754 1,455,950 1,545,250 1,543,250 1,545,800 1,547,850 - 2,000,000 4,000,000 6,000,000 8,000,000 10,000,000 12,000,000 14,000,000 2013 2014 2015 2016 2017 2018 2019 2020 2021 Historic Tax Levy Allocation General Fund Capital Projects / Special Revenue Fund Debt Service - Operations Debt Service - Referendum 12 2021 Budget Village of Ashwaubenon General Fund Expenditure Graphs 55% 18% 7% 12% 8% 2020 Budget Expenditures by Account Type Wages - $8,929,735 Benefits - $3,034,338 Supplies - $1,166,186 Purchased Services - $1,904,027 Other Charges - $1,350,071 8,341,849 8,694,448 8,354,735 8,929,735 3,032,996 3,127,729 2,540,937 3,034,338 1,080,167 1,150,258 1,199,277 1,166,186 1,613,598 1,816,630 1,851,488 1,904,027 3,270,951 2,123,124 1,803,595 1,350,071 - 2,000,000 4,000,000 6,000,000 8,000,000 10,000,000 12,000,000 14,000,000 16,000,000 18,000,000 20,000,000 2018 ACTUAL 2019 ACTUAL 2020 FORECAST 2021 BUDGET Historic General Fund Expenditures by Account Type Wages Benefits Supplies Purchased Services Other Charges 15% 51% 16% 5% 12% 0% 1% 2021 Budget Expenditures by Department General Government - $2,511,271 Public Safety - $8,387,435 Public Works - $2,558,231 Sanitation - $869,197 Parks, Recreation & Forestry - $1,931,459 Health & Human Services - $6,645 Conservation & Development - $120,119 4,210,463 3,138,056 2,833,210 2,511,271 7,991,542 8,264,117 7,984,768 8,387,435 2,435,359 2,593,891 2,421,151 2,558,231 898,581 948,569 856,240 869,197 1,701,952 1,850,104 1,539,307 1,931,459 - 2,000,000 4,000,000 6,000,000 8,000,000 10,000,000 12,000,000 14,000,000 16,000,000 18,000,000 20,000,000 2018 ACTUAL 2019 ACTUAL 2020 FORECAST 2021 BUDGET Historic General Fund Expenditures by Department General Government Public Safety Public Works Sanitation Parks, Recreation & Forestry Health & Human Services Conservation & Development 13 2021 Budget Village of Ashwaubenon General Fund Revenues 2018 2019 2020 2020 2021 2021 vs 2020 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change Taxes 100-5100-4000-0000 Property Taxes 9,393,257$ 9,657,072$ 9,788,653$ 9,812,237$ 9,784,368$ (27,869)$ -0.28% 100-5100-4005-0000 Room Tax 457,810 467,501 183,188 450,000 350,000 (100,000) -22.22% Total Taxes 9,851,067 10,124,573 9,971,841 10,262,237 10,134,368 (127,869) -1.25% Intergovernmental State Aids 100-5100-4123-0000 Personal Property Aid - 184,305 141,818 184,305 99,331 (84,974) -46.11% 100-5100-4120-0000 Shared Taxes From State 370,653 443,855 438,536 364,588 429,745 65,157 17.87% 100-5100-4122-0000 Expenditure Restraint Program - 120,211 108,386 120,211 64,096 (56,115) -46.68% 100-5100-4121-0000 Exempt Computer Aids 237,939 243,697 243,697 243,697 243,697 - 0.00% 100-5100-4125-0000 Fire Insurance Tax 87,713 94,870 98,547 92,500 92,500 - 0.00% 100-5100-4127-0000 Municipal Service 5,630 5,912 14,521 5,300 5,300 - 0.00% 100-5100-4124-0000 Transportation Aid 965,974 965,197 975,386 962,242 1,001,520 39,278 4.08% 100-5100-4126-0000 Recycling Grant 76,043 76,175 76,167 76,000 76,000 - 0.00% 100-5200-4130-0000 Rescue 6,084 7,201 6,129 6,000 6,000 - 0.00% 100-5200-4129-0000 Police Training 40,660 39,702 5,020 5,020 5,020 - 0.00% 100-5100-4128-0000 DOJ Grant 10,573 - 14,512 30,000 30,000 - 0.00% 100-5100-4132-0000 Miscellaneous - - 314,440 - 43,325 43,325 N/A Local Aids - N/A 100-5200-4175-0000 School District 211,442 214,339 225,415 216,500 219,998 3,498 1.62% 100-5100-4195-0000 Other 145,805 32,000 4,500 42,024 17,024 (25,000) -59.49% Total Intergovernmental 2,158,516 2,427,464 2,667,073 2,348,387 2,333,556 (14,831) -0.63% Special Assessments 2,416 2,990 1,140 2,260 2,260 - 0.00% Licenses & Permits Licenses 100-5100-4300-7700 Liquor & Malt Beverage 40,428 43,633 41,393 40,000 40,000 - 0.00% 100-5100-4300-7701 Operators 14,235 16,085 11,530 14,000 14,000 - 0.00% 100-5100-4300-7702 Cigarette 1,900 1,800 1,800 1,800 1,800 - 0.00% 100-5100-4300-7703 Bicycle - - - 100 100 - 0.00% 100-5100-4300-7704 Dog 1,196 1,168 375 1,500 1,500 - 0.00% 100-5100-4300-7705 Cat 80 - 25 200 200 - 0.00% 100-5100-4300-7707 Peddlers 11,450 4,650 2,900 15,900 15,900 - 0.00% 100-5100-4300-7708 Weights & Measures 29,979 29,884 25,250 31,028 31,028 - 0.00% 100-5100-4300-7712 Short Term Rental 5,400 11,100 8,050 15,000 15,000 - 0.00% 100-5100-4300-7706 Other 3,508 19,000 3,478 5,000 5,000 - 0.00% Total Licenses 108,176 127,320 94,800 124,528 124,528 - 0.00% Permits 100-5100-4350-7720 Rezoning Hearing 2,535 - 1,600 2,500 2,500 - 0.00% 100-5100-4350-7721 Building 109,117 136,578 138,148 100,000 100,000 - 0.00% 100-5100-4350-7722 Electrical 32,056 46,609 40,014 32,000 32,000 - 0.00% 100-5100-4350-7723 Plumbing 34,241 46,903 45,295 32,000 32,000 - 0.00% 100-5100-4350-7724 Heating 32,401 38,669 30,920 32,000 32,000 - 0.00% 100-5100-4350-7725 Sewer 2,650 3,000 3,565 4,100 4,100 - 0.00% 100-5100-4350-7726 Right of Way 8,745 5,005 5,245 6,000 6,000 - 0.00% 100-5100-4350-7727 Curb Cut 250 145 270 500 500 - 0.00% 100-5100-4350-7728 Alarm 10,280 4,050 13,520 11,500 11,500 - 0.00% 100-5100-4350-7729 Other 3,400 3,800 3,425 2,000 2,000 - 0.00% Total Permits 235,675 284,759 282,002 222,600 222,600 - 0.00% Total Licenses & Permits 343,851 412,079 376,802 347,128 347,128 - 0.00% Fines and Forfeitures 100-5100-4400-0000 Court Penalties & Costs 313,354 230,796 184,655 320,000 320,000 - 0.00% 100-5200-4410-0000 Parking Violations 24,613 26,347 16,885 26,000 26,000 - 0.00% Total Fines and Forfeitures 337,967 257,143 201,540 346,000 346,000 - 0.00% 14 2021 Budget Village of Ashwaubenon General Fund Revenues 2018 2019 2020 2020 2021 2021 vs 2020 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change Public Charges for Services 100-5400-4500-0000 Sale of Materials and Supplies 9,785 7,248 7,896 7,500 7,500 - 0.00% 100-5400-4502-0000 Site Plan Review Fees 3,330 4,800 3,070 3,000 3,000 - 0.00% 100-5400-4503-0000 CSM/Subdivision Fees 2,050 6,686 4,650 2,500 2,500 - 0.00% Public Safety 100-5200-4513-0000 Rescue Squad Services 521,180 490,847 503,732 520,000 500,000 (20,000) -3.85% 100-5200-4514-0000 Fire Inspections 96,807 91,553 94,453 96,000 96,000 - 0.00% 100-5200-4510-0000 Police Charges for Services 171,029 186,901 151,438 205,000 185,000 (20,000) -9.76% 100-5200-4511-0000 Fire Charges for Services 21,310 12,362 4,550 17,500 17,500 - 0.00% 100-5200-4512-0000 Rescue Charges for Services 22,799 24,633 7,166 22,500 22,500 - 0.00% 100-5200-4516-0000 Public Safety Accident Reports 65 72 0 - - - N/A 100-5200-4518-0000 Misc & Warrant Fees 1,916 2,864 2,040 2,000 2,000 - 0.00% 100-5200-4515-0000 False Alarms 19,680 36,725 13,475 20,000 20,000 - 0.00% Total Public Safety 854,786 845,957 776,855 883,000 843,000 (40,000) -4.53% Parks, Recreation & Forestry Administration 5,158 3,199 1,157 - - - N/A 100-5523-Acct-Proj Community Pool 80,251 75,804 29,371 83,134 59,236 (23,898) -28.75% 100-5524-Acct-Proj Ashwaubomay Lake 126,970 126,459 - 142,071 142,071 - 0.00% 100-5525-Acct-Proj Adult Recreation Programs 60,883 52,423 30,693 69,771 67,741 (2,030) -2.91% 100-5527-Acct-Proj Co-Sponsored Programs 49,971 61,561 46,281 61,578 61,578 - 0.00% 100-5530-Acct-Proj Youth Recreation Programs 88,962 87,226 53,615 96,117 84,851 (11,266) -11.72% 100-5500-4553-Proj Facility Rentals 62,041 71,361 46,198 69,218 63,938 (5,280) -7.63% 100-5600-4556-0000 Tree Planting Program 1,696 3,300 1,300 3,000 3,000 - 0.00% Total Parks, Recreation & Forestry 475,932 481,333 208,615 524,889 482,415 (42,474) -8.09% Public Works 100-5700-4564-0000 Weed Control 1,125 4,580 2,257 2,500 2,500 - 0.00% 100-5400-4563-0000 Snow Removal 626 3,496 2,774 1,750 1,750 - 0.00% 100-5700-4560-0000 Rubbish Collection/Garbage Cans 11,043 5,373 2,059 10,000 5,000 (5,000) -50.00% 100-5700-4562-0000 Recycling 1,322 276 1,019 - - - N/A 100-5400-4567-0000 Other Charges - 1,497 372 1,000 1,000 - 0.00% Total Public Works 14,116 15,222 8,481 15,250 10,250 (5,000) -32.79% 100-Dept-4568-Proj Labor and Service Reimbursements 559,778 516,582 419,326 460,000 435,000 (25,000) -5.43% Total Public Charges for Services 1,919,777 1,877,828 1,428,893 1,896,139 1,783,665 (112,474) -5.93% Interest Income 100-5100-4601-0000 Interest on Investments 196,700 264,083 217,982 250,000 200,000 (50,000) -20.00% 100-5100-4602-0000 Interest On Delinquent Taxes 6,394 8,659 12,986 7,500 7,500 - 0.00% 100-5100-4603-0000 Interest On Special Assessment 2,988 3,383 3,363 3,000 3,000 - 0.00% Total Interest Income 206,082 276,125 234,331 260,500 210,500 (50,000) -19.19% 100-Dept-4702-Proj Donations 4,049 700 6,451 5,000 5,000 - 0.00% Miscellaneous 100-5100-4700-0000 Cable Tv Franchise Fee 215,937 216,625 194,449 212,000 212,000 - 0.00% 100-5100-4701-0000 Rent 89,784 92,975 95,279 95,300 119,880 24,580 25.79% 100-5100-4790-0000 Miscellaneous 200,129 130,298 107,232 60,000 100,000 40,000 66.67% Total Miscellaneous 505,850 439,898 396,960 367,300 431,880 64,580 17.58% Total Revenues 15,329,575 15,818,800 15,285,032 15,834,951 15,594,357 (240,594) -1.52% Other Finances Sources 100-5100-4800-0000 Sale of Capital Assets - 100 - - - - N/A 100-5100-4011-0000 Enterprise Fund Tax Equivalent 478,784 465,561 465,000 500,000 465,000 (35,000) -7.00% 100-5100-4810-0000 Operating Transfer In 42,668 34,000 - 32,000 - (32,000) -100.00% Total Other Finances Sources 521,452 499,661 465,000 532,000 465,000 (67,000) -12.59% 15,851,027$ 16,318,461$ 15,750,032$ 16,366,951$ 16,059,357$ (307,594)$ -1.88% TOTAL REVENUES & OTHER FINANCING SOURCES 15 2021 Budget Village of Ashwaubenon General Fund Expenditures by Department 2018 2019 2020 2020 2021 2021 vs 2020 Budget Departments Actual Actual Forecast Budget Budget $ Change % Change General Government 100-5111 Village Board Administration 306,907$ 299,764$ 232,417$ 306,913$ 364,091$ 57,178$ 18.63% 100-5121 Municipal Court 155,253 141,240 136,545 170,939 172,987 2,048 1.20% 100-5141 Village Clerk 223,009 186,374 235,009 213,175 202,076 (11,099) -5.21% 100-5152 Village Assessor 132,534 139,464 129,480 141,032 211,630 70,598 50.06% 100-5155 Finance 288,067 303,255 393,686 328,676 320,943 (7,733) -2.35% 100-5157 Information Technology 214,967 145,393 177,895 167,893 243,442 75,549 45.00% 100-5241 Building Inspection 196,232 206,910 182,872 205,504 169,375 (36,129) -17.58% 100-5161 Legal Services 167,090 161,888 176,815 158,583 161,981 3,398 2.14% 100-5171 Village Hall Maintenance 140,536 151,683 144,839 144,117 142,579 (1,538) -1.07% 100-5100 General Government 491,195 533,621 526,781 510,721 522,167 11,446 2.24% Total General Government 2,315,790 2,269,591 2,336,339 2,347,553 2,511,271 163,718 6.97% Public Safety 100-5210 Police / Fire / Rescue 7,914,892 8,155,932 7,849,604 8,312,849 8,258,223 (54,626) -0.66% 100-5230 Fire Inspection 76,650 108,185 135,164 133,439 129,212 (4,227) -3.17% Total Public Safety 7,991,542 8,264,117 7,984,768 8,446,288 8,387,435 (58,853) -0.70% Public Works 100-5405 Engineering 130,732 128,394 131,259 151,637 150,845 (792) -0.52% 100-5421 Street Administration 158,634 174,027 169,419 182,445 179,066 (3,379) -1.85% 100-5410 Garage 546,023 534,303 469,662 511,088 548,089 37,001 7.24% 100-5431 Street Maintenance 641,325 740,926 662,367 743,515 682,607 (60,908) -8.19% 100-5433 Curb & Gutter 24,764 19,468 28,148 28,148 28,148 - 0.00% 100-5435 Snow & Ice Control 148,942 237,957 181,065 179,208 179,208 - 0.00% 100-5441 Traffic Control 103,903 132,276 93,678 105,206 101,678 (3,528) -3.35% 100-5442 Street Lighting 456,288 410,981 446,344 466,344 450,000 (16,344) -3.50% 100-5444 Sidewalk Maintenance 8,279 7,992 5,230 8,230 8,230 - 0.00% 100-5447 School District Maintenance - 2,301 13,572 538 538 - 0.00% 100-5449 Labor for Others - 246 538 538 538 - 0.00% 100-5455 Transit System 216,469 205,020 219,869 234,099 229,284 (4,815) -2.06% Total Public Works 2,435,359 2,593,891 2,421,151 2,610,996 2,558,231 (52,765) -2.02% Sanitation 100-5710 Garbage & Refuse Collection 416,072 418,922 373,000 394,325 391,953 (2,372) -0.60% 100-5710 Recycling 203,182 209,447 143,889 156,962 153,697 (3,265) -2.08% 100-5730 Landfill 212,851 238,696 256,000 240,000 240,000 - 0.00% 100-5740 Weed Control 7,615 10,187 11,634 10,574 10,574 - 0.00% 100-5760 Wood Chipping 58,861 71,317 71,717 72,973 72,973 - 0.00% Total Sanitation 898,581 948,569 856,240 874,834 869,197 (5,637) -0.64% Parks, Recreation & Forestry 100-5521 Parks & Recreation Administration 367,383 421,210 415,523 434,514 437,030 2,516 0.58% 100-5523 Community Pool 94,498 90,726 41,130 97,620 92,146 (5,474) -5.61% 100-5524 Ashwaubomay Lake 137,955 143,680 7,218 144,054 143,654 (400) -0.28% 100-5525 Adult Recreation 51,819 48,752 30,234 52,791 51,541 (1,250) -2.37% 100-5527 Co-Sponsored Recreation 91,532 93,334 64,612 103,533 103,533 - 0.00% 100-5530 Youth Recreation 115,883 119,126 98,057 137,536 130,858 (6,678) -4.86% 100-5541 Park Maintenance 458,778 503,138 443,507 512,488 485,078 (27,410) -5.35% 100-5551 Community Center 77,141 113,714 91,363 108,030 109,490 1,460 1.35% 100-5561 Performing Arts Center 58,245 75,589 81,221 74,224 78,646 4,422 5.96% 100-5610 Forestry 248,718 240,835 266,442 294,827 299,483 4,656 1.58% Total Parks, Recreation & Forestry 1,701,952 1,850,104 1,539,307 1,959,617 1,931,459 (28,158) -1.44% Health & Human Services 100-5810 Animal Control 6,223 6,479 4,995 7,895 6,645 (1,250) -15.83% Conservation & Development 100-5651 Economic Development 95,442 110,971 110,361 119,768 120,119 351 0.29% Total Expenditures 15,444,889 16,043,724 15,253,161 16,366,951 16,384,357 17,406 0.11% Other Financing Uses 100-5100-9200 Transfers Out 1,894,673 868,466 496,871 - - - N/A 17,339,561$ 16,912,189$ 15,750,032$ 16,366,951$ 16,384,357$ 17,406$ 0.11% TOTAL EXPENDITURES & OTHER FINANCING USES 16 2021 Budget Village of Ashwaubenon General Fund Expenditures by Account 2018 2019 2020 2020 2021 2021 vs 2020 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change 100-Dept-5100 Salary 4,213,834 4,796,691 5,193,437 5,260,873 5,403,262 142,389 2.71% 100-Dept-5101 Fitness 61,046 60,178 59,000 63,735 64,795 1,060 1.66% 100-Dept-5102 FLSA 69,411 59,764 65,000 65,000 65,000 - 0.00% 100-Dept-5103 Fire/Rescue Meeting Pay 39,293 43,403 25,000 40,000 40,000 - 0.00% 100-Dept-5110 Hourly 1,946,244 2,138,474 2,205,898 2,502,247 2,465,751 (36,496) -1.46% 100-Dept-5111 Overtime 382,345 418,961 510,563 631,563 603,343 (28,220) -4.47% 100-Dept-5112 Double Time 23,652 27,959 - - - - N/A 100-Dept-5120 Longevity 14,392 13,662 6,310 6,390 5,790 (600) -9.39% 100-Dept-5125 Call Time 750 - - - - - N/A 100-Dept-5130 Comp Time 365,035 408,001 1,200 1,200 1,200 - 0.00% 100-Dept-5140 Poll Workers 26,143 6,075 26,000 26,000 13,000 (13,000) -50.00% 100-Dept-5150 Holiday Pay 351,419 362,930 262,327 262,630 267,594 4,964 1.89% 100-Dept-5170 Sick 118,947 83,257 - - - - N/A 100-Dept-5180 Vacation 729,338 275,092 - - - - N/A Salaries And Wages 7,570,068$ 7,839,527$ 7,842,972$ 8,226,875$ 8,325,192$ 98,317$ 1.20% Overtime/Comptime 771,782 854,921 511,763 632,763 604,543 (28,220) -4.46% Total Salaries And Wages 8,341,849 8,694,448 8,354,735 8,859,638 8,929,735 70,097 0.79% 100-Dept-5210 Medicare/Fica 611,074 634,453 636,112 675,764 682,125 6,361 0.94% 100-Dept-5220 Health Insurance 1,476,800 1,543,877 963,693 1,493,022 1,364,407 (128,615) -8.61% 100-Dept-5225 Dental Insurance 94,718 95,552 89,382 95,270 94,754 (516) -0.54% 100-Dept-5230 Life Insurance 15,185 16,738 19,036 19,230 20,816 1,586 8.25% 100-Dept-5250 Retirement 787,719 789,609 785,214 812,850 824,736 11,886 1.46% 100-Dept-5300 Public Safety Trust Fund Contr 47,500 47,500 47,500 47,500 47,500 - 0.00% Total Benefits 3,032,996 3,127,729 2,540,937 3,143,636 3,034,338 (109,298) -3.48% Total Personnel Services 11,374,846 11,822,178 10,895,672 12,003,274 11,964,073 (39,201) -0.33% 100-Dept-6100 Office Supplies 35,971 29,422 31,440 36,000 35,700 (300) -0.83% 100-Dept-6101 Operational Supplies 60,682 50,793 76,222 78,822 78,030 (792) -1.00% 100-Dept-6102 Evidence Supplies 2,505 2,827 2,395 2,395 2,400 5 0.21% 100-Dept-6103 Lifeguard Training Supplies 1,263 496 590 700 700 - 0.00% 100-Dept-6104 Range Supplies 13,873 12,885 15,300 15,300 15,300 - 0.00% 100-Dept-6101 Election Supplies 5,546 3,396 20,000 3,000 3,000 - 0.00% 100-Dept-6105 Forms 2,407 3,343 1,750 3,250 3,250 - 0.00% 100-Dept-6106 State Stamps - 829 150 900 600 (300) -33.33% 100-Dept-6101 Maintenance Supplies 230,626 285,476 236,750 241,900 241,900 - 0.00% 100-Dept-6108 Concession Supplies 19,664 18,064 25 19,985 19,985 - 0.00% 100-Dept-6101 Pool And Lake Supplies 11,611 13,450 5,633 11,630 11,630 - 0.00% 100-Dept-6109 Janitorial Supplies 23,417 25,690 35,050 25,485 24,685 (800) -3.14% 100-Dept-6110 Athletic Field Supplies 28,995 32,878 19,862 29,862 29,862 - 0.00% 100-Dept-6101 Program Supplies 60,381 56,533 45,861 58,761 58,861 100 0.17% 100-Dept-6112 Code Books 1,308 - - 80 - (80) -100.00% Total Supplies 498,249 536,081 491,028 528,070 525,903 (2,167) -0.41% 100-Dept-6200 Gas & Oil 214,584 217,020 175,929 214,438 217,550 3,112 1.45% 100-Dept-6201 Landscaping Supplies 8,046 7,596 9,200 9,200 9,200 - 0.00% 100-Dept-6202 Program/Trip Expense - 1,314 750 3,200 3,200 - 0.00% 100-Dept-6211 Repairs-Building/Equipment 94,559 93,310 106,600 101,600 100,200 (1,400) -1.38% 100-Dept-6212 Voting Machine Maintenance 150 - 250 1,700 500 (1,200) -70.59% 100-Dept-6213 Software Maintenance 96,685 120,117 218,887 129,951 126,051 (3,900) -3.00% 100-Dept-6214 Fire Alarm/Security Maint 4,121 4,008 11,777 3,220 3,220 - 0.00% 100-Dept-6215 Equipment Maintenance 11,063 10,296 11,680 11,680 12,100 420 3.60% 100-Dept-6301 Record Checks 3,381 4,340 4,000 4,000 4,000 - 0.00% 100-Dept-6302 Newspaper Publishing 10,743 11,595 10,000 9,750 9,750 - 0.00% 100-Dept-6303 Licenses 122 839 1,860 1,962 1,402 (560) -28.54% 100-Dept-6304 Postage 25,686 21,267 36,400 30,300 30,300 - 0.00% 100-Dept-6305 Copy Machine 21,379 21,363 24,141 21,680 21,680 - 0.00% 100-Dept-6306 Building Furnishings 2,624 2,967 3,800 3,800 3,300 (500) -13.16% 100-Dept-6307 Credit Card Fees 26,567 26,601 23,500 21,000 24,000 3,000 14.29% 100-Dept-6401 Uniforms 53,036 55,017 58,055 68,755 66,730 (2,025) -2.95% 100-Dept-6402 Shoe Allowance 4,322 3,623 4,000 4,000 4,000 - 0.00% 100-Dept-6403 Tool Allowance 800 800 800 800 800 - 0.00% 100-Dept-6500 Grant Expenses 75 5,755 4,320 - - - N/A 100-Dept-6501 Asset Forfeiture Expenses - 4,187 - - - - N/A 100-Dept-6502 Public Education 3,835 2,136 2,300 2,300 2,300 - 0.00% 17 2021 Budget Village of Ashwaubenon General Fund Expenditures by Account 2018 2019 2020 2020 2021 2021 vs 2020 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change 100-Dept-6505 ATV Patrol 140 - - - - - N/A Total Operating 581,918 614,176 708,249 643,336 640,283 (3,053) -0.47% 100-Dept-7100 Training/Conference 60,476 50,236 47,139 66,510 68,500 1,990 2.99% 100-Dept-7120 Dues & Subscriptions 20,067 23,897 25,320 25,385 34,793 9,408 37.06% 100-Dept-7130 Mileage Reimbursement 13,286 13,901 14,334 13,940 13,840 (100) -0.72% 100-Dept-7140 Fitness Test & Equipment Maint 4,050 4,736 1,000 1,000 1,000 - 0.00% 100-Dept-7150 Tuition Reimbursement - 500 500 - - - N/A Total Travel/Training 97,878 93,270 88,293 106,835 118,133 11,298 10.58% 100-Dept-8100 Contracted Services 543,528 583,517 597,553 612,732 722,674 109,942 17.94% 100-Dept-8101 Computer Consulting 22,040 20,624 20,000 32,400 25,200 (7,200) -22.22% 100-Dept-8102 Accounting & Auditing 19,140 20,000 21,000 21,000 28,920 7,920 37.71% 100-Dept-8103 Rodent Control 2,213 476 1,395 1,395 1,395 - 0.00% 100-Dept-8104 Mutual Aid 18,384 18,439 21,253 18,775 19,400 625 3.33% 100-Dept-8105 Humane Society 3,540 5,876 3,500 6,000 5,000 (1,000) -16.67% 100-Dept-8106 Cleaning Contract 32,765 36,982 34,800 36,300 36,300 - 0.00% 100-Dept-8107 Weights & Measures 22,770 23,925 23,925 23,925 23,925 - 0.00% 100-Dept-8108 Brown Co Mrf Charges 17,596 37,721 30,000 36,000 36,000 - 0.00% 100-Dept-8109 Brown County Landfill 195,255 200,975 226,000 204,000 204,000 - 0.00% 100-Dept-8112 Jail Fees 28,900 23,495 18,400 38,400 38,400 - 0.00% 100-Dept-8113 Printing 9,618 13,260 11,400 11,400 11,400 - 0.00% 100-Dept-8117 Tree Planting - Village 8,795 4,688 9,500 11,000 11,000 - 0.00% 100-Dept-8115 Engineering Services 7,124 - 5,000 7,500 7,500 - 0.00% 100-Dept-8116 Economic Development 6,785 5,354 5,950 6,450 6,450 - 0.00% 100-Dept-8117 Tree Planting - Residents 8,263 3,563 3,000 3,000 3,000 - 0.00% 100-Dept-8118 Bank Fees 33,794 35,283 45,000 31,000 40,000 9,000 29.03% 100-Dept-8119 Investment Fees 16,548 17,014 17,388 16,800 17,500 700 4.17% 100-Dept-8201 Vehicle Repairs 240,905 270,223 225,166 231,345 182,695 (48,650) -21.03% 100-Dept-8202 Equipment Use Charge 363,895 485,283 522,408 522,408 473,693 (48,715) -9.33% 100-Dept-8203 Radio Maintenance 2,729 780 1,300 1,500 1,500 - 0.00% 100-Dept-8205 Equipment Rental 9,012 9,152 7,550 8,300 8,075 (225) -2.71% Total Purchased Services 1,613,598 1,816,630 1,851,488 1,881,630 1,904,027 22,397 1.19% 100-Dept-8300 Physical/Psych Exams 8,669 10,354 18,130 16,235 15,135 (1,100) -6.78% 100-Dept-8330 Property & Liability Insurance 115,059 138,090 152,808 140,175 154,300 14,125 10.08% 100-Dept-8331 Employee Assistance Program 3,647 3,647 3,647 3,647 3,647 - 0.00% 100-Dept-8332 Unemployment 154 - 21,473 1,200 1,200 - 0.00% 100-Dept-8334 Workers Comp Insurance 223,686 250,207 183,739 223,499 205,000 (18,499) -8.28% Total Insurance 351,214 402,298 379,797 384,756 379,282 (5,474) -1.42% 100-Dept-8400 Gas & Electric 645,099 607,408 624,347 676,416 644,154 (32,262) -4.77% 100-Dept-8401 Water/Sewer/Storm Water 73,750 74,314 36,646 69,750 71,150 1,400 2.01% 100-Dept-8402 Telephone/Pagers 26,205 25,424 26,473 22,675 22,500 (175) -0.77% 100-Dept-8403 Cell Phone 37,198 38,706 38,746 40,596 38,080 (2,516) -6.20% 100-Dept-8404 Teletype 4,536 4,536 4,536 4,536 4,900 364 8.02% 100-Dept-8405 Television Expenses 1,456 1,701 3,252 1,584 3,372 1,788 112.88% Total Utilities 788,244 752,089 734,000 815,557 784,156 (31,401) -3.85% 100-5100-8500 Wage Reserve - - - 3,493 5,000 1,507 43.14% 100-Dept-9120 Equipment > $5000 66,755 7,002 88,000 - 53,000 53,000 N/A 100-Dept-9121 Equipment < $5000 72,188 - 16,634 - 10,500 10,500 N/A Total Capital Outlay 138,943 7,002 104,634 - 63,500 63,500 N/A 100-5100-9200 Operating Transfer Out 1,894,673 868,466 496,871 - - - N/A 17,339,561$ 16,912,189$ 15,750,032$ 16,366,951$ 16,384,357$ 17,406$ 0.11% TOTAL EXPENDITURES & OTHER FINANCING USES 18 Village of ASHWAUBENON 2021 Operating Budget GENERAL FUND Departmental Budgets 2021 Budget Fund 100 - General Government Department: Village Board/Administration - 5111 DEPARTMENT DESCRIPTION: SERVICES: * Human Resources: Employee hiring, training, benefits and discipline * Economic Development: Land sales, business recruitment, tax incremental financing, greenfield development and redevelopment * Overall Administration: Day-to-day and long-term management of Village services. STAFFING (FTE Positions): Position 2017 2018 2019 2020 2021 Village President 1.00 1.00 1.00 1.00 1.00 Village Trustee 6.00 6.00 6.00 6.00 6.00 Village Manager 1.00 1.00 1.00 1.00 1.00 Executive Assistant 1.00 1.00 1.00 1.00 1.00 Total FTE 9.00 9.00 9.00 9.00 9.00 Note: 15% of each position is allocated to the Water, Sewer and Storm Water funds. 2020 ACCOMPLISHMENTS * Successfully hired a new Public Safety Director. * Worked with Brown County and Miron Construction on th e new Resch Expo Center development. * Continued working on Tax Increment District #5. * Successfully hired a new Village Manager. * Analyzed Village human resource options. Created dollars in budget for future consultant assistance. 2021 OBJECTIVES * Continue implementation of new Village Manager. * Review and update existing Village Personnel Manual * Design and implement Village Stategic Plan * Continue analyzing and creating opportunities with three Village tax increment districts. * Analyze, create and implement new Human Resource position. BUDGET SUMMARY: * Account 8100 - Contracted Services: Added $50,000 for contracted human resource position. The Village is governed by a Village Board consisting of a Village President elected at large and six Trustees elected by wards. An appointed Village Manager serves at will and carries out the policies, directives and ordinances enacted by the Village Board, providing direction, guidance and supervision to Village Department Heads and staff. The Village of Ashwaubenon utilizes contracted services for various consultants to augment Village staff in addressing Village needs in their respective areas of expertise. 19 2021 Budget Fund 100 - General Government Department: Village Board/Administration - 5111 2018 2019 2020 2020 2021 2021 vs 2020 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change 100-5111-5100-0000 Salaries And Wages 207,145 213,843 167,201 217,577 221,507 3,930 1.81% 100-5111-5111-0000 Overtime/Comptime 1,215 1,046 1,275 1,275 1,275 - 0.00% Total Salaries And Wages 208,361 214,889 168,476 218,852 222,782 3,930 1.80% 100-5111-5210-0000 Medicare/Fica 15,352 15,917 12,887 16,741 17,044 303 1.81% 100-5111-5220-0000 Health Insurance 36,048 33,845 23,034 31,449 35,485 4,036 12.83% 100-5111-5225-0000 Dental Insurance 2,261 2,261 1,830 2,261 2,261 - 0.00% 100-5111-5230-0000 Life Insurance 537 542 832 832 1,062 230 27.64% 100-5111-5250-0000 Retirement 11,150 11,350 8,618 12,018 12,257 239 1.99% Total Benefits 65,349 63,915 47,201 63,301 68,109 4,808 7.60% Total Personnel Services 273,709 278,804 215,677 282,153 290,891 8,738 3.10% 100-5111-6100-0000 Office Supplies 4,436 3,556 2,200 3,600 3,600 - 0.00% 100-5111-7100-0000 Training/Conference 4,188 2,343 1,500 4,400 4,400 - 0.00% 100-5111-7120-0000 Dues & Subscriptions 7,312 8,162 8,000 8,000 8,000 - 0.00% 100-5111-7130-0000 Mileage Reimbursement 4,937 5,154 3,800 5,000 5,000 - 0.00% Total Travel/Training 16,437 15,659 13,300 17,400 17,400 - 0.00% 100-5111-8100-0000 Contracted Services 11,218 535 500 2,500 51,000 48,500 1940.00% 100-5111-8403-0000 Cell Phone 1,108 1,210 740 1,260 1,200 (60) -4.76% Total Expenditures 306,907$ 299,764$ 232,417$ 306,913$ 364,091$ 57,178$ 18.63% 20 2021 Budget Fund 100 - General Government Department: Municipal Court - 5121 DEPARTMENT DESCRIPTION: SERVICES: * Treat every person involved with the judicial system with respect and dignity. * Advise defendants of all options available to them without giving legal advice. * Administer justice in a fair and unbiased manner. * Make a positive impression of municipal court proceedings. * Process all citations issued through this court in a timely fashion. STAFFING (FTE Positions): Position 2017 2018 2019 2020 2021 Village Judge 1.00 1.00 1.00 1.00 1.00 Court Clerk 1.00 1.00 1.00 1.00 1.00 Asst Court Clerk 0.60 0.60 0.60 0.60 0.60 Total FTE 2.60 2.60 2.60 2.60 2.60 2020 ACCOMPLISHMENTS * SDC (State Debt Collection) which is an automated interface between TiPSSCourts and WI Dept of Revenue intercepted the amount of $17,669.96 between January 1, 2020 and September 2, 2020, in outstanding debt. * Defendant's used Point and Pay ( a credit card service through our website which is an automated interface between our website and TiPSSCourts used to pay fines) between January 1, 2020 and September 21, 2020, so far the sum of $21,056.55 has been paid using this service. * Tax Refund Intercept Program (TRIP) which is another automated interface between TiPSSCourts and WI Dept of Revenue tax intercepted the amount of $10,207.67 between January 1, 2020 and September 16, 2020 in outstanding debt. * Defendant's used GovPayNet (online credit card service to pay fines) between January 1, 2020 and September 21, 2020, so far the amount of $57,008.73 has been paid using this service. * No Court Personnel was affected with COVID-19 * Created COVID-19 Operational Plan for In-Person Court Appearances 2021 OBJECTIVES * Continuing with training Deputy Clerk of Courts concerning procedures of Municipal Court. * Continue to improve court office procedures. * Efficiently handle all office procedures, court records, court proceedings and funds. * Resolve citizen concerns and questions in a professional and timely manner. The Ashwaubenon Municipal Court holds court every Wednesday evening at 6:00 p.m. This court adjudicates both traffic and non-traffic citations issued by the Ashwaubenon Public Safety Department along with citations issued by Ashwaubenon Public Works. Our primary duty is to administer justice in a fair and unbiased manner. 21 2021 Budget Fund 100 - General Government Department: Municipal Court - 5121 2018 2019 2020 2020 2021 2021 vs 2020 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change 100-5121-5110-0000 Salaries And Wages 95,791 90,781 91,673 101,673 103,241 1,568 1.54% 100-5121-5111-0000 Overtime/Comptime 549 - 500 1,000 1,000 - 0.00% Total Salaries And Wages 96,340 90,781 92,173 102,673 104,241 1,568 1.53% 100-5121-5210-0000 Medicare/Fica 7,245 6,826 7,051 7,855 7,974 119 1.51% 100-5121-5220-0000 Health Insurance 7,397 4,665 4,306 5,286 5,352 66 1.25% 100-5121-5225-0000 Dental Insurance 378 378 378 378 378 - 0.00% 100-5121-5230-0000 Life Insurance 98 142 190 190 194 4 2.11% 100-5121-5250-0000 Retirement 3,326 3,287 3,542 3,542 3,613 71 2.00% Total Benefits 18,443 15,298 15,467 17,251 17,511 260 1.51% Total Personnel Services 114,783 106,080 107,640 119,924 121,752 1,828 1.52% 100-5121-6100-0000 Office Supplies 1,057 1,352 1,750 1,200 1,200 - 0.00% 100-5121-6105-0000 Forms 1,524 1,149 - 1,500 1,500 - 0.00% 100-5121-6112-0000 Code Books - - - 80 - (80) -100.00% Total Supplies 2,581 2,501 1,750 2,780 2,700 (80) -2.88% 100-5121-6213-0000 Software Maintenance 6,668 6,533 7,001 7,001 7,301 300 4.29% 100-5121-7100-0000 Training/Conference 879 884 - 680 680 - 0.00% 100-5121-7120-0000 Dues & Subscriptions 880 890 890 890 890 - 0.00% 100-5121-7130-0000 Mileage Reimbursement 221 619 - 400 400 - 0.00% Total Travel/Training 1,980 2,393 890 1,970 1,970 - 0.00% 100-5121-8100-0000 Contracted Services 340 239 864 864 864 - 0.00% 100-5121-8112-0000 Jail Fees 28,900 23,495 18,400 38,400 38,400 - 0.00% Total Purchased Services 29,240 23,734 19,264 39,264 39,264 - 0.00% Total Expenditures 155,253$ 141,240$ 136,545$ 170,939$ 172,987$ 2,048$ 1.20% 22 2021 Budget Fund 100 - General Government Department: Clerk - 5141 DEPARTMENT DESCRIPTION: SERVICES: * Conduct elections, training, and voter registration maintenance. * Attend all Village Board meetings and record the proceedings. * Maintain municipal code of ordinances, all public records and the official Village seal. * Various licensing and permitting. * Brown County Hotel-Motel-STR Room Tax collections and reporting. STAFFING (FTE Positions): Position 2017 2018 2019 2020 2021 Clerk 1.00 1.00 1.00 1.00 1.00 Deputy Clerk 1.00 1.00 0.70 0.70 0.70 Billing Clerk 0.00 0.00 0.10 0.10 0.10 Poll Workers PartTime PartTime PartTime PartTime PartTime Total FTE 2.00 2.00 1.80 1.80 1.80 Notes: 1. 20% of Clerk allocated to Water, Sewer and Storm Water funds. 2. Deputy Clerk is also the Legal Assistant (remaining 0.30 fte in Legal Department). 3. Billing Clerk is allocated to Finance (30%), Clerk/Treasurer (30%), Building Inspection (10%) and Enterprise Funds (50%). 4. Poll Worker pay varies depending on number of elections. 2020 ACCOMPLISHMENTS * Continued to grow and train the village’s Election Inspector ranks amid the COVID-19 pandemic. * Successfully conducted four elections without having to merge polling locations due to the COVID-19 pandemic. * Successfully trained Election Inspectors in the operation of the new Express Vote voting system. * Successfully introduced Central Count to the village’s electoral process, streamlining the voting experience at our six polling place locations. 2021 OBJECTIVES * Continue to provide a high level of courteous, efficient service to Ashwaubenon citizens and business community. * Assist in transferring remaining Treasurer duties to the finance department as it assumes treasurer * Provide guidance on village processes, procedures, and job duties to the newly-appointed Clerk. The primary objective in the Office of the Clerk is to provide outstanding customer service to the citizens of the Village of Ashwaubenon and the general public by personally assisting interested parties with all inquiries, requests and guidance in a timely fashion. As the legal custodian of village records and the liaison between the citizenry, village administration and the Village Board of Trustees, the Office of the Clerk also ensures Wisconsin State Statutes and municipal ordinance compliance is achieved. 23 2021 Budget Fund 100 - General Government Department: Clerk - 5141 2018 2019 2020 2020 2021 2021 vs 2020 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change 100-5141-5110-0000 Salaries And Wages 125,710 95,952 117,762 117,762 107,525 (10,237) -8.69% 100-5141-5111-0000 Overtime/Comptime 2,015 274 5,000 500 500 - 0.00% Total Salaries And Wages 127,725 96,226 122,762 118,262 108,025 (10,237) -8.66% 100-5141-5210-0000 Medicare/Fica 7,457 6,425 7,402 7,058 7,270 212 3.00% 100-5141-5220-0000 Health Insurance 21,689 17,985 16,263 19,883 19,803 (80) -0.40% 100-5141-5225-0000 Dental Insurance 1,291 1,672 1,750 1,750 1,750 - 0.00% 100-5141-5230-0000 Life Insurance 388 545 655 655 674 19 2.90% 100-5141-5250-0000 Retirement 6,404 5,788 6,160 6,160 6,347 187 3.04% Total Benefits 37,229 32,415 32,230 35,506 35,844 338 0.95% Total Personnel Services 164,954 128,642 154,992 153,768 143,869 (9,899) -6.44% 100-5141-6100-0000 Office Supplies 1,197 904 1,300 1,200 1,200 - 0.00% 100-5141-6101-0000 Operational Supplies 5,546 3,396 20,000 3,000 3,000 - 0.00% Total Supplies 6,743 4,300 21,300 4,200 4,200 - 0.00% 100-5141-6212-0000 Voting Machine Maintenance 150 - 250 1,700 500 (1,200) -70.59% 100-5141-6213-0000 Software Maintenance 3,117 4,587 4,000 4,000 4,000 - 0.00% 100-5141-6301-0000 Record Checks 3,381 4,340 4,000 4,000 4,000 - 0.00% 100-5141-6302-0000 Newspaper Publishing 10,573 9,695 10,000 9,000 9,000 - 0.00% 100-5141-6304-0000 Postage 3,231 3,693 10,000 3,900 3,900 - 0.00% Total Operating 20,451 22,316 28,250 22,600 21,400 (1,200) -5.31% 100-5141-7100-0000 Training/Conference 1,228 994 80 1,680 1,680 - 0.00% 100-5141-7120-0000 Dues & Subscriptions 665 165 600 600 600 - 0.00% 100-5141-7130-0000 Mileage Reimbursement 336 171 - 540 540 - 0.00% Total Travel/Training 2,229 1,330 680 2,820 2,820 - 0.00% 100-5141-8100-0000 Contracted Services 5,562 5,562 5,562 5,562 5,562 - 0.00% 100-5141-8107-0000 Weights & Measures 22,770 23,925 23,925 23,925 23,925 - 0.00% Total Purchased Services 28,332 29,487 29,487 29,487 29,487 - 0.00% 100-5141-8403-0000 Cell Phone 300 300 300 300 300 - 0.00% Total Expenditures 223,009$ 186,374$ 235,009$ 213,175$ 202,076$ (11,099)$ -5.21% 24 2021 Budget Fund 100 - General Government Department: Village Assessor - 5152 DEPARTMENT DESCRIPTION: SERVICES: * All assessment data is subject to open records. * Available to the public is all assessment information readily available upon request. STAFFING (FTE Positions): Position 2017 2018 2019 2020 2021 Note: Village Assessor is a contracted position. 2020 ACCOMPLISHMENTS * Provide staff with TIF District valuation and other ongoing construction projects. * Board of Review met and adjourned May 28, 2020. * Appeals were contested at Board of Review and the valuations were successfully upheld. * Continue to analyze value of Titletown District and components within. 2021 OBJECTIVES * Tentative date of 2020 Board of Review May 26, 2021, pending potential market adjustment. * Complete municipal wide revaluation in the form of a "market adjustment" which would bring assessed values at or near market value. * Continue to follow market trend and their effect on the overall value and equalized ratio. * Work with Developers, Village staff & Village Board regarding both ongoing and proposed construction projects. * Comply with mandated WI DOR filings and procedures. BUDGET SUMMARY: * Account 7120-Subcriptions: The larger increase in Assessor Dues & Subscriptions is for a subscription to CoStar. CoStar is a Commercial program that will be needed to defend values on destressed and unique properties. If it is the desire of the Village to complete annual or biennial market adjustments this will be a key tool in defending our values. * Account 8100-Contracted Services: Change due to contractual agreement between the Village and Assessor. Total value also includes the WI DOR Municipal Fee for Assessment of Manufacturing * Account 8100-Contracted Services: Market reevaluation of all Village properties ($70,000). It is the Assessor’s responsibility to maintain uniformity within various classifications of property within the Village. The Assessor is governed by Wisconsin State Statute Chapter 70. The Village Assessor is a contracted position with a full-time Assessment Technician who is employed by the Village. Assessment_Technician 1.00 1.00 1.00 1.00 1.00 25 2021 Budget Fund 100 - General Government Department: Village Assessor - 5152 2018 2019 2020 2020 2021 2021 vs 2020 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change 100-5152-5110-0000 Salaries And Wages 45,993 47,411 48,623 48,623 49,598 975 2.01% 100-5152-5111-0000 Overtime/Comptime 1,561 854 250 250 250 - 0.00% Total Salaries And Wages 47,554 48,265 48,873 48,873 49,848 975 1.99% 100-5152-5210-0000 Medicare/Fica 3,492 3,537 3,739 3,739 3,813 74 1.98% 100-5152-5220-0000 Health Insurance 15,157 14,942 6,087 14,943 5,352 (9,591) -64.18% 100-5152-5225-0000 Dental Insurance 1,142 1,142 378 1,142 378 (764) -66.90% 100-5152-5230-0000 Life Insurance 309 315 332 332 422 90 27.11% 100-5152-5250-0000 Retirement 3,164 3,143 3,299 3,299 3,365 66 2.00% Total Benefits 23,264 23,079 13,835 23,455 13,330 (10,125) -43.17% Total Personnel Services 70,818 71,344 62,708 72,328 63,178 (9,150) -12.65% 100-5152-6100-0000 Office Supplies 260 216 750 1,200 1,200 - 0.00% 100-5152-6213-0000 Software Maintenance 3,964 4,670 4,800 5,000 4,000 (1,000) -20.00% 100-5152-7100-0000 Training/Conference 142 354 300 500 500 - 0.00% 100-5152-7120-0000 Dues & Subscriptions 1,816 1,811 1,900 2,000 12,648 10,648 532.40% Total Travel/Training 1,958 2,165 2,200 2,500 13,148 10,648 425.92% 100-5152-8100-0000 Contracted Services 55,535 61,069 59,022 60,004 130,104 70,100 116.83% Total Expenditures 132,534$ 139,464$ 129,480$ 141,032$ 211,630$ 70,598$ 50.06% 26 2021 Budget Fund 100 - General Government Department: Finance - 5155 DEPARTMENT DESCRIPTION: SERVICES: * Cash management and investment of Village funds to maximize returns within adopted investment policies. * Preparation of monthly and annual financial statements and coordination of the annual audit. * Preparation of required State of Wisconsin financial reports and forms. * Coordination of the annual Village budget for submission to the Finance & Personnel Committee and Village Board for final adoption. * Responsible for daily and monthly village cash account reconciliations. * Receipting of all monies paid to the Village. * Disbursement of monies to vendors. * Monitor Village’s purchasing policies. * Payroll processing, reconciliation and proper filing with state and federal agencies. * Service Billing and Collection; including fire protection fees, false alarms and other services. STAFFING (FTE Positions): Position 2017 2018 2019 2020 2021 Finance Director 1.00 1.00 1.00 1.00 1.00 Accountant I 1.00 1.00 1.00 1.00 1.00 Financial Analyst 1.00 1.00 1.00 1.00 1.00 Billing Clerk 0.05 0.05 0.05 0.30 0.30 Total FTE 3.05 3.05 3.05 3.30 3.30 Notes: 1. 25% of Finance Director is allocated to Water, Sewer and Storm Water funds. 2. 45% of Accountant I and Financial Analyst positions are allocated to Water, Sewer and Storm Water funds. 3. Billing Clerk is allocated to Finance (30%), Clerk (30%), Building Inspection (10%) and Enterprise Funds (50%). The Finance Department is responsible for the accounting and financial reporting of all Village operations and is entrusted with collecting, depositing and investing all Village funds. This includes the maintenance of all Village financial records, billing and collections, accounts payable, payroll, investment and cash management, and oversight of annual audits. The Finance Department coordinates the annual operating and capital budget process for all Village operations. Long-term department goals include; continued improvement of efficiency of services to other Village departments and the public, and improving timeliness, quality and usefulness of financial information provided to Village officials and citizens. 27 2021 Budget Fund 100 - General Government Department: Finance - 5155 2020 ACCOMPLISHMENTS * Received Government Finance Officer Association (GFOA) "Certificate of Achievement for Excellence in Financial Reporting" award for 34th consecutive year. * Implemented new financial operating system; including consolidating business licensing and permitting functions. * Implemented new electronic accounts payable and accounts receivable processes. * Assisted with administration and financial analysis on various Tax Incremental District projects. * Performed village treasury duties, including completing monthly bank reconciliation, investment management, daily cash collection and reconciliation, alarm permitting and weights and measures. * Continued integration to new reporting functionality to assist in standard monthly reporting and aid in completion of annual reporting and budgeting. * Completed audit services RFP (through cooperation with the City of Green Bay) and transitioned to new provider. 2021 OBJECTIVES * Continue implementation of new financial operating system. * Implement new budgeting process within the new Civic Systems software. * Create PAFR (Public Annual Financial Report) to accompany exist Comprehensive Annual Financial Report (CAFR). * Implement new audit controls directed from new auditing services provider. * Integrate new Treasurer duties amongst Finance staff. BUDGET SUMMARY: * Account 6213-Software Maintenance: Reduced due to implementation of the new financial system. * Account 8100-Contracted Services: Reduced due to match trend. * Account 8101-Computer Consulting: Eliminated third-party consulting services due to new financial system. * Account 8102-Accounting & Auditing: Audit fees increased due to rate increases and additional auditing services, including completion of PSC Report, State Report, CAFR and MD&A. Additional service needed as the Finance Department will take on all Treasurer duties beginning in 2021. 28 2021 Budget Fund 100 - General Government Department: Finance - 5155 2018 2019 2020 2020 2021 2021 vs 2020 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change 100-5155-5100-0000 Salaries And Wages 130,971 153,223 158,471 158,471 161,639 3,168 2.00% 100-5155-5111-0000 Overtime/Comptime 568 243 - - - - N/A Total Salaries And Wages 131,539 153,465 158,471 158,471 161,639 3,168 2.00% 100-5155-5210-0000 Medicare/Fica 9,183 10,706 12,123 12,123 12,365 242 2.00% 100-5155-5220-0000 Health Insurance 28,654 27,787 25,195 30,921 35,272 4,351 14.07% 100-5155-5225-0000 Dental Insurance 2,169 2,215 2,225 2,225 2,225 - 0.00% 100-5155-5230-0000 Life Insurance 177 217 354 354 361 7 1.98% 100-5155-5250-0000 Retirement 8,868 9,910 10,696 10,696 10,911 215 2.01% Total Benefits 49,052 50,834 50,593 56,319 61,134 4,815 8.55% Total Personnel Services 180,591 204,299 209,064 214,790 222,773 7,983 3.72% 100-5155-6100-0000 Office Supplies 4,416 3,512 3,000 3,000 3,000 - 0.00% 100-5155-6213-0000 Software Maintenance 20,486 18,782 110,636 21,000 10,000 (11,000) -52.38% 100-5155-7100-0000 Training/Conference 1,335 1,692 250 2,500 2,500 - 0.00% 100-5155-7120-0000 Dues & Subscriptions 839 700 850 850 850 - 0.00% 100-5155-7130-0000 Mileage Reimbursement 728 692 250 700 700 - 0.00% Total Travel/Training 2,901 3,085 1,350 4,050 4,050 - 0.00% 100-5155-8100-0000 Contracted Services 53,306 52,279 47,000 57,000 51,600 (5,400) -9.47% 100-5155-8101-0000 Computer Consulting 6,500 800 1,000 7,200 - (7,200) -100.00% 100-5155-8102-0000 Accounting & Auditing 19,140 20,000 21,000 21,000 28,920 7,920 37.71% Total Purchased Services 78,946 73,079 69,000 85,200 80,520 (4,680) -5.49% 100-5155-8403-0000 Cell Phone 727 498 636 636 600 (36) -5.66% Total Expenditures 288,067$ 303,255$ 393,686$ 328,676$ 320,943$ (7,733)$ -2.35% 29 2021 Budget Fund 100 - General Government Department: Information Technology - 5157 DEPARTMENT DESCRIPTION: STAFFING (FTE Positions): Position 2017 2018 2019 2020 2021 Note: 20% of position is allocated to Water, Sewer and Storm Water funds. 2020 ACCOMPLISHMENTS: * Replaced existing layer 3 switch with 2 x 10 Gb redundant switches. * Upgraded cable connections to layer 2 & 3 switches to redundant 10 Gb connections. * Installed new backup software. * Rolled out Phase 1 (of 3) of phone handset replacement and upgrades. * Installed new PC's in Public Safety Muster Room & Community Pool Smartboards. * Annual replacement of older pc/laptop hardware. * Rolled out new Village intranet page. * Upgraded Village SQL Server as well as created an SSRS server for Public Safety. * Installed and configured a cloud email archiving service. 2021 OBJECTIVES: * Begin Phase 2 of phone handset replacements and upgrades. * Upgrade and install new village backup server. * Begin phase 1 of 4 of the Wireless Access Point Upgrades. * Replace and upgrade WiscNet Router to 10 Gb Internet Connection. * Replace and upgrade Village Firewall. * Roll out UpFleet, the Village's vehicle maintenance software program. * Upgrade Village Hall to Village Garage Fiber Connection. * Re-cable patch panel room. * Annual replacement of older pc/laptop hardware. BUDGET SUMMARY: * Account 6213 - Software Maintenance: Moved costs from Oneida Service Agreement. * Capital Outlay: Prior years' costs were funded through the Oneida Service Agreement. Current and future year's costs will show in this budget. 2021 costs are down from $92,317 in 2020. The Information Technology Department is responsible for technology used throughout Village Hall and other Village facilities. The IT Department supports and maintains organization-wide telecommunications systems including the wide area network, local area networks, and telephone and voice mail systems. Services include data center management and network security, help desk support and ongoing support and maintenance for office automation equipment including desktop, laptop & tablet PC’s. The IT Department takes the lead responsibility for planning and managing the installation of new organization-wide systems and applications, support for applications including specialized department functions. Department is staffed by a Network Administrator. Network_Administrator 1.00 1.00 1.00 1.00 1.00 30 2021 Budget Fund 100 - General Government Department: Information Technology - 5157 CAPITAL REQUESTS: Project Name: Firewall Replacement Cost: $26,000 Type: Asset - Replacement Useful Life: 5 Years Description: SonicWall NSA 6650 Justification: As part of the WiscNet Router upgrade, we will also need to upgrade our existing firewall. This will provided the necessary 10 Gb ports needed to connect to the WiscNet Router as well our existing 10 Gb Lan network. By upgrading the firewall, we will significantly improve throughput for applications, IPS and threat prevention. Project Name: Backup Server Cost: $18,000 Type: Asset - Replacement Useful Life: 5 Years Description: HPE StoreOnce 3620 24TB System Justification: This replaces our existing backup server that was purchased in 2015 and at its end of life. Looking to replace the unit with a HPE StoreOnce Appliance. This works well with our new backup software and our existing SAN server. It also prevents exposure of backup copies to ransomware. Project Name: WiscNet Router Upgrade Cost: $9,000 Type: Asset - Replacement Useful Life: 10 Years Description: Upgrade Internet Capacity from 1Gb to 10 Gb Justification: Our existing WiscNet router (ME3400) will be reaching "end-of-support" next fall. So regardless of moving to a 10 Gb or not we would need to upgrade the router. There have been some discussion with Public Safety adding body cameras and well moving other Village IT workloads to the cloud. With of that said it would be wise at this time to increase our internet pipe from 1 Gb to 10 Gb. To do this we would need to upgrade/replace the router and transceivers at both ends from WiscNet (UWGB) and Village Hall. At this time we will also investigate the possibly putting in a redundant connection maybe out to another WiscNet hub at St. Norbert College. 31 2021 Budget Fund 100 - General Government Department: Information Technology - 5157 Project Name: Village Phone Replacement - Phase 2 Cost: $6,000 Type: Asset - Replacement Useful Life: 10 Years Description: Mitel 6920 IP Phone / UC360 Audio Conference Phones Justification: Our existing handsets have been in place for 15+ years and are starting to fail. We are also unable to upgrade our phone server software any further as the latest versions do not support the Mitel 5512 IP phones. We would be replacing the phones in phases in order to spread out the cost over several years. Project Name: Village Hall to Village Garage Fiber Upgrade Cost: $3,500 Type: Asset - Replacement Useful Life: 15 Years Description: Upgrade the fiber cable from multi-mode to signal mode between the Village Hall and Village Garage buildings. Justification: The existing fiber run between Village Hall and Village Garage is using a older fiber type of OM1 multimode. Do to the distance of the cable we are only at best to get a 100 mb to 1 Gb connection throughput between the two buildings. We would like to upgrade that fiber to the same standard (Single mode) that we are using for other sites. This will enable us to increase throughputs of the range of 10 Gb - 40 Gb. The cost is fairly minimal since we would be able to use the existing conduit pack. Project Name: Layer 2 Switch Replacement Cost: $3,000 Type: Asset - Replacement Useful Life: 10 Years Description: Dell N2048P Switch Justification: Goal is to replace 1 of our existing switches each year. The current switches are 10/100 mb. The new switches would be 1 Gb which would increase throughput as well as increase port density. 32 2021 Budget Fund 100 - General Government Department: Information Technology - 5157 Project Name: Backup Server Room Cable Upgrade Cost: $1,000 Type: Asset - New Useful Life: 15 Years Description: CAT6A Cable Install between Server Room and Backup Server Justification: With the addition of new backup server we want to increase the bandwidth of our network traffic between our server room and backup server from 1Gb to 10 Gb. 33 2021 Budget Fund 100 - General Government Department: Information Technology - 5157 2018 2019 2020 2020 2021 2021 vs 2020 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change 100-5157-5100-0000 Salaries And Wages 60,345 57,233 58,691 58,691 59,865 1,174 2.00% 100-5157-5210-0000 Medicare/Fica 4,383 4,124 4,490 4,490 4,580 90 2.00% 100-5157-5220-0000 Health Insurance 12,125 11,954 14,389 11,954 - (11,954) -100.00% 100-5157-5225-0000 Dental Insurance 913 913 913 913 913 - 0.00% 100-5157-5230-0000 Life Insurance 52 59 89 89 91 2 2.25% 100-5157-5250-0000 Retirement 3,559 3,738 3,962 3,962 4,041 79 1.99% Total Benefits 21,033 20,788 23,843 21,408 24,183 2,775 12.96% Total Personnel Services 81,378 78,021 82,534 80,099 84,048 3,949 4.93% 100-5157-6100-0000 Office Supplies 3,071 3,358 5,000 3,000 3,000 - 0.00% 100-5157-6213-0000 Software Maintenance 33,884 33,671 34,000 33,000 41,100 8,100 24.55% 100-5157-8100-0000 Contracted Services 8,556 10,039 26,114 26,114 26,114 - 0.00% 100-5157-8101-0000 Computer Consulting 15,540 19,824 19,000 25,200 25,200 - 0.00% Total Purchased Services 24,096 29,863 45,114 51,314 51,314 - 0.00% 100-5157-8403-0000 Cell Phone 450 480 480 480 480 - 0.00% 100-5157-9120-0000 Equipment > $5000 41,261 - - - 53,000 53,000 N/A 100-5157-9121-0000 Equipment < $5000 30,828 - 10,767 - 10,500 10,500 N/A Total Capital Outlay 72,090 - 10,767 - 63,500 63,500 N/A Total Expenditures 214,967$ 145,393$ 177,895$ 167,893$ 243,442$ 75,549$ 45.00% 34 2021 Budget Fund 100 - General Government Department: Building Inspection - 5241 DEPARTMENT DESCRIPTION: SERVICES: * Issue building permits and provide instruction. * Property zoning (classification and permitted uses). * Site and property development guidance and approval process (Site Plan Review * Enforcement of national, state and local building codes and ordinances. * Municipal Code enforcement for complaints/violations and property maintenance inspection for residential and commercial properties. STAFFING (FTE Positions): Position 2017 2018 2019 2020 2021 Director of Inspection Services 1.00 1.00 1.00 1.00 1.00 Building Inspector 1.00 1.00 1.00 1.00 1.00 Customer Service Rep/Secretary 0.30 0.30 0.30 0.30 0.30 Billing Clerk 0.00 0.00 0.10 0.10 0.10 Code Enforcement Officer 0.40 0.40 0.40 0.40 0.40 Total FTE 2.70 2.70 2.80 2.80 2.80 Notes: 1. 40% of Building Inspector allocated to Water, Sewer and Storm Water funds. 2. CSR/Secretary position allocated among multiple departments. 3. Billing Clerk is allocated to Finance (30%), Clerk (30%), Building Inspection (10%) and Enterprise Funds (50%). 2020 ACCOMPLISHMENTS: * Maintained service levels while experiencing staffing shortages. * Created permit application packets with links to the online ordinances. * Enhanced paperless permitting, virtual permitting and plan review. * Created new temporary occupancy sign-off sheet that clarifies requirements to full * Revised cross-connection inspection process, creating village staff and businesses efficiencies. * Continue pre-submittal site plan meetings with applicants to avoid issues during approval. 2021 OBJECTIVES: * Generate efficiencies in performing inspections through use of two vehicles. * Convert MuniCRM to Civic software for permitting, site plan, and other records. * Use iPads for digital plan upload, field inspections, and integration with Civic software. * Take on certain site plan review requests and attend site plan review committee meetings. BUDGET SUMMARY: * Budget reductions to reflect cyclical license renewals, state stamp needs, and COVID-19 realities. The primary objective for the Village of Ashwaubenon Building Inspection Department is to protect the safety, health, and welfare of the residents, transients, and general public through the issuance of building permits and inspections while maintaining neighborhood aesthetics and property values. Building Inspection is a division of the Community Development Department and also encompasses the Code Enforcement Division and works closely with other Village departments, Village Board, Plan Board, Site Plan Review Committee, Zoning Board of Appeals and other various committees. 35 2021 Budget Fund 100 - General Government Department: Building Inspection - 5241 2018 2019 2020 2020 2021 2021 vs 2020 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change 100-5241-5110-0000 Salaries And Wages 138,935 147,160 135,737 147,492 124,451 (23,041) -15.62% 100-5241-5111-0000 Overtime/Comptime 39 5 - - - - N/A Total Salaries And Wages 138,974 147,165 135,737 147,492 124,451 (23,041) -15.62% 100-5241-5210-0000 Medicare/Fica 10,162 10,705 9,823 11,283 9,521 (1,762) -15.62% 100-5241-5220-0000 Health Insurance 26,758 27,636 14,625 24,315 13,059 (11,256) -46.29% 100-5241-5225-0000 Dental Insurance 1,999 1,977 1,165 1,978 836 (1,142) -57.74% 100-5241-5230-0000 Life Insurance 195 223 261 261 229 (32) -12.26% 100-5241-5250-0000 Retirement 7,260 8,506 7,613 8,901 7,323 (1,578) -17.73% Total Benefits 46,375 49,047 33,487 46,738 30,968 (15,770) -33.74% Total Personnel Services 185,349 196,213 169,224 194,230 155,419 (38,811) -19.98% 100-5241-6100-0000 Office Supplies 2,074 803 500 720 720 - 0.00% 100-5241-6106-0000 State Stamps - 829 150 900 600 (300) -33.33% 100-5241-6112-0000 Code Books 1,308 - - - - - N/A Total Supplies 3,382 1,632 650 1,620 1,320 (300) -18.52% 100-5241-6200-0000 Gas & Oil 2,008 1,749 1,000 1,564 1,800 236 15.09% 100-5241-6213-0000 Software Maintenance 300 1,500 1,200 1,200 1,800 600 50.00% 100-5241-6303-0000 Licenses 122 177 1,178 1,300 740 (560) -43.08% 100-5241-6401-0000 Uniforms - 175 - - 175 175 N/A 100-5241-6402-0000 Shoe Allowance 238 105 300 300 300 - 0.00% Total Operating 2,668 3,707 3,678 4,364 4,815 451 10.33% 100-5241-7100-0000 Training/Conference 1,261 1,409 1,500 2,500 2,500 - 0.00% 100-5241-7120-0000 Dues & Subscriptions 115 652 665 430 145 (285) -66.28% Total Travel/Training 1,376 2,061 2,165 2,930 2,645 (285) -9.73% 100-5241-8100-0000 Contracted Services 1,200 - 4,200 - - - N/A 100-5241-8201-0000 Vehicle Repairs 461 1,795 1,500 800 1,200 400 50.00% 100-5241-8202-0000 Equipment Use Charge - - - - 2,376 2,376 N/A Total Purchased Services 1,661 1,795 5,700 800 3,576 2,776 347.00% 100-5241-8300-0000 Physical/Psych Exams 45 - 45 - - - N/A 100-5241-8403-0000 Cell Phone 1,751 1,501 1,410 1,560 1,600 40 2.56% Total Expenditures 196,232$ 206,910$ 182,872$ 205,504$ 169,375$ (36,129)$ -17.58% 36 2021 Budget Fund 100 - General Government Department: Legal Services - 5161 DEPARTMENT DESCRIPTION: SERVICES: * Advise the Village Board, Committees and Staff on routine and specific legal matters. * Draft Ordinances, Resolutions and other Board and Committee documents. * Draft various legal documents for development, purchase, use and sale of real estate. * Review and draft contracts as needed for Village Departments, construction and other services. * Prosecute municipal court citations. * Oversite of Village related claims and litigation. * Handle collective bargaining issues with Ashwaubenon Public Safety Officers Association Unit STAFFING (FTE Positions): Position 2017 2018 2019 2020 2021 Village Attorney 1.00 1.00 1.00 1.00 1.00 Legal Assistant 0.50 0.50 0.30 0.30 0.30 Total FTE 1.50 1.50 1.30 1.30 1.30 Note: Legal Assistant is also the Deputy Clerk (remaining 0.70 fte in Clerk/Treasurer Department). 2020 ACCOMPLISHMENTS: * Managed, conducted and participated in various litigation matters pertaining to claims and litigation against the Village. * Drafted numerous real estate documents related to various economic development projects including the former Schneider site, Titletown Phase II, housing projects, and others. * Revised, updated, and drafted ordinances and changes requested by Village Staff. * Provided frequent direction and handled responses to public record requests. * Continued monitoring and advising on the enforcement of Short-Term Rental Properties. * Engaged in managing, reviewing and participating in the Brown County Expo Center project including review, edit, and draft various documents related to the Project including the bonding process. * Handle municipal court pretrials and trials along with appeals to Circuit Court of Village citations. * Provided advice and guidance on various human resources and Public Safety matters. 2021 OBJECTIVES: * Engage in collective bargaining discussions with Public Safety Bargaining Unit. * Work with Community Development and Inspection to update various zoning and building code * Manage and participate in continued litigation to protect Village’s rights and interests. * Continue revisions to Ashwaubenon Municipal Code and update ordinances consistent with State law. The Department of Legal Services provides legal advice and opinions to the Village Board, Village Committees and Village Staff. The department may also contract with outside legal sources if necessary to assist with unplanned litigation, labor and employment issues, and other legal questions in specialty areas as the need may arise. 37 2021 Budget Fund 100 - General Government Department: Legal Services - 5161 2018 2019 2020 2020 2021 2021 vs 2020 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change 100-5161-5100-0000 Salaries And Wages 130,190 115,090 119,814 119,814 122,211 2,397 2.00% 100-5161-5210-0000 Medicare/Fica 9,980 8,674 9,165 9,165 9,349 184 2.01% 100-5161-5220-0000 Health Insurance - 2,305 2,584 3,171 3,854 683 21.54% 100-5161-5225-0000 Dental Insurance - 303 342 342 342 - 0.00% 100-5161-5230-0000 Life Insurance - 87 368 368 376 8 2.17% 100-5161-5250-0000 Retirement 7,151 7,516 8,087 8,087 8,249 162 2.00% Total Benefits 17,131 18,886 20,546 21,133 22,170 1,037 4.91% Total Personnel Services 147,320 134,091 140,360 140,947 144,381 3,434 2.44% 100-5161-6100-0000 Office Supplies 62 36 100 - - - N/A 100-5161-6304-0000 Postage - - - - - - N/A 100-5161-7100-0000 Training/Conference 1,197 188 250 1,300 1,300 - 0.00% 100-5161-7120-0000 Dues & Subscriptions 3,696 5,162 5,500 5,500 5,500 - 0.00% 100-5161-7130-0000 Mileage Reimbursement 196 208 - 200 200 - 0.00% Total Travel/Training 5,089 5,558 5,750 7,000 7,000 - 0.00% 100-5161-8100-0000 Contracted Services 14,041 21,605 30,000 10,000 10,000 - 0.00% 100-5161-8403-0000 Cell Phone 577 598 555 636 600 (36) -5.66% Total Expenditures 167,090$ 161,888$ 176,815$ 158,583$ 161,981$ 3,398$ 2.14% 38 2021 Budget Fund 100 - General Government Department: Village Hall Maintenance - 5171 DEPARTMENT DESCRIPTION: SERVICES: * Heating, cooling and plumbing/mechanical system operation and maintenance. * Lighting system operation and maintenance for Village Hall and Parking Lots. * Utility (electric, natural gas, water, sewer) services for Village Hall. * Parking lot maintenance for Village Hall. * Janitorial services for Village Hall. STAFFING (FTE Positions): 2020 ACCOMPLISHMENTS * Completed the rehabilitation of the South Village Parking Lot. This project involved the parking lot reconstruction and slight expansion along with a connection to the baseball stadium to the south of Village Hall. * Completed the Needs Assessment for the Village Garage and Cold Storage Facilities. This assessment took into account the needs of the Public Works, Utilities, Park and Recreation and Public Safety Departments that currently house material and equipment at these facilities. Future budgetary cost estimating will be completed in order to form future budgets. 2021 OBJECTIVES * With the initial Spatial Needs Assessment and Expansion Pre-Design Study completed for Village Garage and Cold Storage Facilities in 2020, budgetary cost estimating will be completed in 2020 and 2021 so that future construction budgets can be developed for Village review and implementation. * Planning for the rehabilitation of the West Village Hall Parking Lot. As part of a three-year program, the Village Hall Parking Lots will be resurfaced/restriped starting with the South Lot (completed in 2020), the West Lot in 2021 and the North Lot in 2022. BUDGET SUMMARY: * Account 6211 - Building and Equipment Repairs: Adjusted to match slight drop in maintenance costs. * Account 8401 - Water/Sewer/Storm Sewer: Adjusted to match trend. The Village Hall Maintenance Department provides the background support services for the building and grounds at Village Hall. The common support services include the operation and maintenance of the heating and cooling systems, lighting and plumbing systems, parking lot maintenance, as well as the janitorial services for the building itself. Village Hall Maintenance tasks are staffed by the Public Works Field Operators as needs arise. Each employee codes their timecards accordingly. For budgeting purposes, a portion of the total Public Works Maintenance employee budgeted wages are allocated to this budget based on prior year trends and projected 2020 projects. 39 2021 Budget Fund 100 - General Government Department: Village Hall Maintenance - 5171 2018 2019 2020 2020 2021 2021 vs 2020 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change 100-5171-5110-0000 Salaries And Wages 9,178$ 16,473$ 9,000$ 9,000$ 9,000$ -$ 0.00% 100-5171-5210-0000 Medicare/Fica 674 1,216 689 689 689 - 0.00% Total Personnel Services 9,853 17,690 9,689 9,689 9,689 - 0.00% 100-5171-6101-0000 Operational Supplies 637 5,370 10,800 10,800 10,800 - 0.00% 100-5171-6211-0000 Repairs-Building/Equipment 27,722 24,600 22,800 22,800 21,400 (1,400) -6.14% 100-5171-6214-0000 Fire Alarm/Security Maint 3,746 2,641 4,000 2,000 2,000 - 0.00% Total Operating 31,468 27,241 26,800 24,800 23,400 (1,400) -5.65% 100-5171-8106-0000 Cleaning Contract 32,765 33,563 33,300 33,300 33,300 - 0.00% 100-5171-8400-0000 Gas & Electric 54,357 56,979 52,000 54,528 52,990 (1,538) -2.82% 100-5171-8401-0000 Water/Sewer/Storm Water 8,870 10,841 12,250 11,000 12,400 1,400 12.73% Total Utilities 63,227 67,819 64,250 65,528 65,390 (138) -0.21% Total Expenditures 140,536$ 151,683$ 144,839$ 144,117$ 142,579$ (1,538)$ -1.07% 40 2021 Budget Fund 100 - General Government Department: General Government - 5100 DEPARTMENT DESCRIPTION: SERVICES: * General office supply costs such as paper, copy machines and telephone services. * Fees for credit card, banking and investment services. * General property & liability and workers' compensation insurance. * Unemployment claims. * Wage reserve to cover unsettled union wages and other unplanned personnel services changes. 2021 OBJECTIVES * Continue review of investment options to help reduce overall investment costs. * Continue to review telephone and copy machine providers to ensure lowest cost service option. BUDGET SUMMARY: * Service fees for postage, copying, credit cards, banking, investments and telephone are reviewed annually for cost savings potential. Budget adjustments are made based on actual cost trends. * Account 8305 - Property & Liability Insurance: Rates will be consistent with 2020 actual. * Account 8309 - Workers Comp Insurance: Overall workers comp rates are down slightly; however, allocation to utilities is reduced based on payroll allocations. The General Government department accounts for general, nonoperational costs covering all employees or multiple departments or services within the Village, such as property insurance, copy machines and postage. 41 2021 Budget Fund 100 - General Government Department: General Government - 5100 2018 2019 2020 2020 2021 2021 vs 2020 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change 100-5100-6100-0000 Office Supplies 5,279 4,730 5,000 5,000 5,000 - 0.00% 100-5100-6304-0000 Postage 22,456 17,466 26,400 26,400 26,400 - 0.00% 100-5100-6305-0000 Copy Machine 20,439 20,440 23,261 20,000 20,000 - 0.00% 100-5100-6307-0000 Credit Card Fees 26,567 26,601 23,500 21,000 24,000 3,000 14.29% Total Operating 69,462 64,532 73,161 67,400 70,400 3,000 4.45% 100-5100-8118-0000 Bank Fees 33,794 35,283 45,000 31,000 40,000 9,000 29.03% 100-5100-8119-0000 Investment Fees 16,548 17,014 17,388 16,800 17,500 700 4.17% Total Purchased Services 50,343 52,297 62,388 47,800 57,500 9,700 20.29% 100-5100-8330-0000 Property & Liability Insurance 111,393 135,080 150,000 135,875 150,000 14,125 10.40% 100-5100-8331-0000 Employee Assistance Program 3,647 3,647 3,647 3,647 3,647 - 0.00% 100-5100-8332-0000 Unemployment 154 - 21,473 1,200 1,200 - 0.00% 100-5100-8334-0000 Workers Comp Insurance 223,686 250,207 183,739 223,499 205,000 (18,499) -8.28% Total Insurance 338,880 388,934 358,859 364,221 359,847 (4,374) -1.20% 100-5100-8402-0000 Telephone/Pagers 22,733 21,808 25,073 22,675 22,500 (175) -0.77% 100-5100-8405-0000 Television Expenses 132 821 1,800 132 1,920 1,788 1354.55% Total Utilities 22,865 22,628 26,873 22,807 24,420 1,613 7.07% 100-5100-8500-0000 Wage Reserve - - - 3,493 5,000 1,507 43.14% 100-5100-9121-0000 Equipment < $5000 4,366 - - - - - N/A Total Expenditures 491,195$ 533,621$ 526,781$ 510,721$ 522,167$ 11,446$ 2.24% Other Financing Uses 100-5100-9200-0000 Operating Transfer Out 1,894,673 868,466 496,871 - - - N/A Total Expenditures 2,385,869$ 1,402,086$ 1,023,652$ 510,721$ 522,167$ 11,446$ 2.24% 42 2021 Budget Fund 100 - General Government Department: Public Safety - Police/Fire/Rescue - 5210 DEPARTMENT DESCRIPTION: SERVICES: * Provides high-quality police, fire and emergency medical services in partnership with the community through dedicated efforts and innovative programs. STAFFING (FTE Positions): Position 2017 2018 2019 2020 2021 Director 1.00 1.00 1.00 1.00 1.00 Deputy Chief 0.00 0.00 0.00 1.00 1.00 Commander 2.00 2.00 2.00 1.00 1.00 Captain 1.00 1.00 1.00 1.00 4.00 Lieutenant 9.00 9.00 9.00 9.00 6.00 Officer 38.00 38.00 38.00 38.00 38.00 CSO Officer 1.50 1.50 1.50 1.50 1.50 Support Services 3.80 3.80 3.80 3.80 3.80 Secretary 1.00 1.00 1.00 1.00 1.00 Crossing Guard Part-Time Part-Time Part-Time Part-Time Part-Time Paid-on-Call Part-Time Part-Time Part-Time Part-Time Part-Time Total FTE 57.30 57.30 57.30 57.30 57.30 2020 ACCOMPLISHMENTS: * Hired a new Director of Public Safety. * Full refurbishment on Ladder 311 / 1994 100' Pierce Aerial Platform. * Hired three new Public Safety Officers due to resignations/retirements. * Hired a Property Technician due to resignation of existing staff. * Hired a new Community Service Officer due to resignation of existing staff. * Restructured the Public Safety Organization. * Promoted one Lieutenant to Commander. * Promoted four Lieutenants to the position of Captain. * Promoted two Public Safety Officers to Lieutenant. * Implementation of a new county-wide Computer Aided Dispatch program. * All supervisors attended Cultural Competency Training. * Implemented a Facility Dog Program. The Ashwaubenon Department of Public Safety offers police, fire and rescue services along with a variety of prevention and community support functions. The Village of Ashwaubenon has a population of approximately 18,000 people and a daytime working population of 50,000 people. Ashwaubenon Department of Public Safety has pride in serving the community. Each day Public Safety strives to do it’s very best to serve the community; to go the extra mile to meet individual needs. 43 2021 Budget Fund 100 - General Government Department: Public Safety - Police/Fire/Rescue - 5210 2021 OBJECTIVES: * Consolidate and reorganize department policies. * Expand fire-related standard operating guidelines. * Increase efficiencies in evidence collection and retention with new evidence technician. * All officers to attend Implicit Bias or similar training. * Implement on-officer camera program. * Promote one new Commander, one new Captain, and one new Lieutenant. * Replace up to four new officers depending on resignations/retirements. * Work towards Law Enforcement accreditation. * Settle union contract. BUDGET SUMMARY: * Account 5111 - Overtime: Reviewed each year to adjust budget values to prior years' actual trends. Also review and adjust required annual officer training as needed. * Account 6116 - Janitorial Supplies: Decrease $800 due to Bay Towel contract. * Account 7100 - Training/Conferences: Created new project code to track Paramedic Training. Overall account was reduced by $10,000; however, $16,000 was requested for Paramedic Training. * Account 7120 - Dues/Subscriptions: Decrease $1,000 discontinue IACP.net subscription. * Account 8201 - Vehicle Repairs: Reduced contracted repairs due to hire of new mechanic. * Account 8300-3373 - NFPA Physicals: Decrease of $1,125. This account is based on the number of personnel needing physicals that year. 12 PSOs are scheduled for 2021. 44 2021 Budget Fund 100 - General Government Department: Public Safety - Police/Fire/Rescue - 5210 2018 2019 2020 2020 2021 2021 vs 2020 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change 100-5210-5100-0000 Wages 4,195,797 4,262,219 4,502,974 4,540,838 4,622,825 81,987 1.81% 100-5210-5120-0000 Longevity 4,680 3,560 3,640 3,720 3,120 (600) -16.13% 100-5210-5150-0000 Holiday Pay 274,626 278,534 262,327 262,630 267,594 4,964 1.89% 100-5210-5101-0000 Fitness 60,908 59,395 59,000 63,735 64,795 1,060 1.66% 100-5210-5102-0000 FLSA 69,411 59,764 65,000 65,000 65,000 - 0.00% Overtime - N/A 100-5210-5111-3311 County Court 19,894 7,281 8,500 8,500 8,500 - 0.00% 100-5210-5111-3312 Municipal Court 4,658 3,059 5,100 5,100 5,100 - 0.00% 100-5210-5111-3313 Emergency Call-in 102,627 56,696 58,800 58,800 57,000 (1,800) -3.06% 100-5210-5111-3314 Regular 84,301 178,519 (9,000) 116,000 102,000 (14,000) -12.07% 100-5210-5111-3315 Meetings 23,142 31,640 26,300 26,300 21,000 (5,300) -20.15% 100-5210-5111-3316 Special Occurances 48,570 45,032 57,800 57,800 57,800 - 0.00% 100-5210-5111-3317 Packers Games 52,816 65,872 55,900 55,900 55,900 - 0.00% 100-5210-5111-3318 Arena Inspection 9,856 8,685 8,600 8,600 8,600 - 0.00% 100-5210-5111-3319 Court Officer 7,016 4,272 4,900 4,900 5,000 100 2.04% 100-5210-5111-3323 Liaison 8,308 11,623 12,000 12,000 12,000 - 0.00% 100-5210-5111-3330 Drug Task Force 6,691 10,264 4,600 4,600 4,600 - 0.00% 100-5210-5111-3351 Police Inservice 84,347 70,627 73,600 73,600 73,600 - 0.00% 100-5210-5111-3352 Fire Inservice 46,807 65,196 32,650 32,650 32,650 - 0.00% 100-5210-5111-3353 Rescue Inservice 70,238 73,559 61,200 61,200 61,200 - 0.00% 100-5210-5111-3361 CSO's 407 429 - - - - N/A 100-5210-5111-3370 Honor Guard 12,908 6,798 7,800 7,800 4,000 (3,800) -48.72% 100-5210-5111-3371 Public Education 4,841 5,439 3,000 3,000 3,000 - 0.00% 100-5210-5111-3372 Political Visits 144 10,899 3,700 3,700 1,000 (2,700) -72.97% 100-5210-5111-5309 EMT Basic Training 14,224 10,844 6,000 6,000 6,000 - 0.00% 100-5210-5111-5500 BOTS Grants 22,249 23,381 20,000 20,000 20,000 - 0.00% 100-5210-5103-0000 Fire/Rescue Meeting Pay 39,293 43,403 25,000 40,000 40,000 - 0.00% Total Salaries And Wages 5,268,759 5,396,990 5,359,391 5,542,373 5,602,284 59,911 1.08% 100-5210-5210-0000 Medicare/Fica 387,073 393,610 409,600 423,988 428,573 4,585 1.08% 100-5210-5220-0000 Health Insurance 606,324 899,835 525,750 870,935 793,175 (77,760) -8.93% 100-5210-5225-0000 Dental Insurance 55,025 53,382 50,148 54,028 54,792 764 1.41% 100-5210-5230-0000 Life Insurance 9,037 9,343 9,982 10,163 10,788 625 6.15% 100-5210-5250-0000 Retirement 613,607 605,022 607,286 629,684 637,721 8,037 1.28% 100-5210-5300-0000 Public Safety Trust Fund Contr 47,500 47,500 47,500 47,500 47,500 - 0.00% Total Benefits 1,718,567 2,008,692 1,650,266 2,036,298 1,972,549 (63,749) -3.13% Total Personnel Services 6,987,326 7,405,682 7,009,657 7,578,671 7,574,833 (3,838) -0.05% 100-5210-6100-0000 Office Supplies 5,698 6,748 8,000 8,000 8,000 - 0.00% Operational Supplies 100-5210-6101-0000 General Office (22,545) (10,136) 654 4,992 5,000 8 0.16% 100-5210-6101-3301 Police 5,714 9,172 6,600 6,800 6,800 - 0.00% 100-5210-6101-3302 Fire 16,847 8,528 8,200 8,200 8,200 - 0.00% 100-5210-6101-3303 Rescue 27,533 24,649 25,000 30,000 30,000 - 0.00% 100-5210-6101-3304 Communications 633 815 372 500 500 - 0.00% 100-5210-6101-3305 Investigations 2,735 4,183 309 2,000 2,000 - 0.00% 100-5210-6101-3307 Police Blood Draws - 765 220 500 500 - 0.00% 100-5210-6101-3309 Electronics 12,883 2,815 2,000 2,000 1,500 (500) -25.00% 100-5210-6101-3360 Crossing Guards 674 - 467 850 800 (50) -5.88% 100-5210-6101-5308 EMS Grant 8,415 - 4,000 6,980 6,980 - 0.00% 100-5210-6102-0000 Evidence Supplies 2,505 2,827 2,395 2,395 2,400 5 0.21% 100-5210-6104-0000 Range Supplies 13,873 12,885 15,300 15,300 15,300 - 0.00% 100-5210-6105-0000 Forms 883 2,194 1,750 1,750 1,750 - 0.00% 100-5210-6109-0000 Janitorial Supplies 7,385 8,111 7,800 7,800 7,000 (800) -10.26% Total Supplies 83,233 75,043 83,067 98,067 96,730 (1,337) -1.36% 100-5210-6200-0000 Gas & Oil 91,020 85,616 75,780 83,812 85,000 1,188 1.42% 100-5210-6211-0000 Repairs-Building/Equipment 13,483 9,937 13,000 13,000 13,000 - 0.00% 100-5210-6213-0000 Software Maintenance 16,832 27,460 33,500 33,500 33,000 (500) -1.49% 100-5210-6215-0000 Equipment Maintenance 11,063 10,296 11,680 11,680 12,100 420 3.60% 100-5210-6306-0000 Building Furnishings 2,624 2,967 3,800 3,800 3,300 (500) -13.16% 45 2021 Budget Fund 100 - General Government Department: Public Safety - Police/Fire/Rescue - 5210 2018 2019 2020 2020 2021 2021 vs 2020 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change Uniforms 100-5210-6401-0000 General Officer 49,340 49,560 54,738 60,500 60,500 - 0.00% 100-5210-6401-3370 Honor Guard 1,374 2,204 67 1,805 1,805 - 0.00% Grant Expenses 100-5210-6500-0000 Public Education (3,010) 5,680 (230) - - - N/A 100-5210-6500-5308 EMS Grant 3,085 75 4,550 - - - N/A 100-5210-6501-0000 Asset Forfeiture Expenses - 4,187 - - - - N/A 100-5210-6502-0000 Public Education 3,835 2,136 2,300 2,300 2,300 - 0.00% 100-5210-6505-0000 ATV Patrol 140 - - - - - N/A Total Operating 189,785 202,004 199,185 210,397 211,005 608 0.29% Training/Conference 100-5210-7100-0000 General Officer 46,494 29,943 40,000 40,000 30,000 (10,000) -25.00% 100-5210-7100-3303 Paramedic - - - - 16,000 16,000 N/A 100-5210-7120-0000 Dues & Subscriptions 2,515 3,669 4,000 4,000 3,000 (1,000) -25.00% 100-5210-7130-0000 Mileage Reimbursement - 139 3,300 - - - N/A 100-5210-7140-0000 Fitness Test & Equipment Maint 4,050 4,736 1,000 1,000 1,000 - 0.00% Total Travel/Training 53,058 38,486 48,300 45,000 50,000 5,000 11.11% 100-5210-8100-0000 Contracted Services 2,030 78,239 30,000 - - - N/A 100-5210-8104-0000 Mutual Aid 18,384 18,439 21,253 18,775 19,400 625 3.33% 100-5210-8201-0000 Vehicle Repairs 84,337 94,426 88,065 88,065 64,153 (23,912) -27.15% 100-5210-8202-0000 Equipment Use Charge 139,205 194,945 218,088 218,088 190,652 (27,436) -12.58% 100-5210-8203-0000 Radio Maintenance 2,729 780 1,300 1,500 1,500 - 0.00% Total Purchased Services 246,684 386,829 358,706 326,428 275,705 (50,723) -15.54% Physical/Psych Exams 100-5210-8300-3373 NFPA Physicals 4,029 5,481 16,000 5,525 4,400 (1,125) -20.36% 100-5210-8300-3374 New Hire Exams - - - 7,025 7,050 25 0.36% 100-5210-8400-0000 Gas & Electric 7,659 9,734 9,486 10,200 9,000 (1,200) -11.76% 100-5210-8401-0000 Water/Sewer/Storm Water 1,357 1,889 1,800 1,800 1,800 - 0.00% 100-5210-8402-0000 Telephone/Pagers 3,472 3,616 1,400 - - - N/A 100-5210-8403-0000 Cell Phone 23,393 22,631 23,600 25,200 22,800 (2,400) -9.52% 100-5210-8404-0000 Teletype 4,536 4,536 4,536 4,536 4,900 364 8.02% Total Utilities 40,417 42,406 40,822 41,736 38,500 (3,236) -7.75% 100-5210-9121-0000 Equipment < $5000 36,993 - 5,867 - - - N/A Total Expenditures 7,641,526$ 8,155,932$ 7,849,604$ 8,312,849$ 8,258,223$ (54,626)$ -0.66% 46 2021 Budget Fund 100 - General Government Department: Fire Inspection - 5230 DEPARTMENT DESCRIPTION: SERVICES: * State mandated fire inspections and reinspection of commercial properties and multi-tenant buildings. * Site plan review of new buildings. * Oversee Knox Box Program for the Village. STAFFING (FTE Positions): Position 2017 2018 2019 2020 2021 Fire Inspector 2.00 2.00 2.00 2.00 2.00 Note: Includes one full-time Fire Inspector and two part-time inspectors. 2020 ACCOMPLISHMENTS: * Completed general fire inspections. * Over 750 violations recorded as part of general fire inspections. * Located all private hydrants, Knox boxes, and fire department connections in the Village and plotted them on our mapping system to assist our responders during calls (approximately 1,500 markers). * Relocated all residential Knox boxes and updated contact information. * Created and enforced daily fire safety requirements at the Resch Center during drive-through Covid-19 testing. Included daily on-site visits and consultations with site and facility mangers to ensure fire and life safety during operation. * Began partnership with "Brycer" to allow for instant access to fire system reports at any time. Partnership has increased compliance with testing and maintenance of fire systems in buildings throughout the * Began upgrading inspection software to "Image Trend Elite" in effort to increase efficiency and eliminate time spend conducting data entry, report generating and other functions. * Inspector Shawn Wright completed Fire Inspector 1 course, received certification and now fully trained/certified. * Completed ICS-300 course. * Continued to represent Public Safety during site plan review and inspections of various new buildings and additions planned/constructed in the Village. Examples include the Resch Expo and Titletown Phase 2021 OBJECTIVES: * Complete all fire inspections on time. * Re-implement follow-up and reinspection processes for all violations found in January 2021. * Implement Image Trend Elite after inspection information migration and inspectors new software * Continue partnership with Brycer and begin using information during inspections to work toward full compliance of system testing and maintenance throughout the Village. * Broaden scope of services to include role in fire investigations and creating a residential fire safety * Enroll in and complete Fire Officer 1 course. * Enroll in and complete Fire Investigator course and reapply to BC Fire Investigation Task Force. * Re-examine fire inspectors roll and duties at Resch Center/Expo events. Decide if current services are reasonable and adequate and adjust accordingly based off needs and current resources available. Implement new or adjusted services to start the year for all events and Resch Center/Expo. The Fire Inspection Department conducts inspections of commercial buildings within the Village of Ashwaubenon. Commercial buildings in the Village consist of every building with the exception of 1 or 2 family dwellings. The State of Wisconsin mandated the number of inspections that must be completed in a calendar year. 47 2021 Budget Fund 100 - General Government Department: Fire Inspection - 5230 2018 2019 2020 2020 2021 2021 vs 2020 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change 100-5230-5110-0000 Salaries And Wages 60,429 70,355 96,624 96,624 90,744 (5,880) -6.09% 100-5230-5111-0000 Overtime/Comptime 622 345 - - - - N/A Total Salaries And Wages 61,050 70,700 96,624 96,624 90,744 (5,880) -6.09% 100-5230-5210-0000 Medicare/Fica 4,705 5,081 7,392 7,392 6,942 (450) -6.09% 100-5230-5220-0000 Health Insurance - 21,406 12,921 15,857 18,197 2,340 14.76% 100-5230-5225-0000 Dental Insurance - 1,142 1,142 1,142 1,142 - 0.00% 100-5230-5230-0000 Life Insurance 2 - 58 58 69 11 18.97% 100-5230-5250-0000 Retirement 6,601 6,768 4,368 4,368 3,968 (400) -9.16% Total Benefits 11,307 34,397 25,881 28,817 30,318 1,501 5.21% Total Personnel Services 72,358 105,097 122,505 125,441 121,062 (4,379) -3.49% 100-5230-6100-0000 Office Supplies 437 825 350 700 600 (100) -14.29% 100-5230-6200-0000 Gas & Oil 352 390 384 424 400 (24) -5.66% 100-5230-6213-0000 Software Maintenance 750 - 750 750 750 - 0.00% 100-5230-6401-0000 Uniforms 1,080 906 1,000 1,200 1,500 300 25.00% Total Operating 2,182 1,296 8,134 2,374 2,650 276 11.63% 100-5230-7100-0000 Training/Conference 550 - 750 2,000 2,000 - 0.00% 100-5230-7120-0000 Dues & Subscriptions 255 80 500 500 500 - 0.00% Total Travel/Training 805 80 1,250 2,500 2,500 - 0.00% 100-5230-8201-0000 Vehicle Repairs - - 1,500 1,500 1,500 - 0.00% 100-5230-8403-0000 Cell Phone 867 887 1,425 924 900 (24) -2.60% Total Expenditures 76,650$ 108,185$ 135,164$ 133,439$ 129,212$ (4,227)$ -3.17% 48 2021 Budget Fund 100 - General Government Department: Engineering - 5405 DEPARTMENT DESCRIPTION: SERVICES: * Design and Bidding Coordination for all Village construction projects. * Construction Engineering and Administration for all Village construction projects. * GIS Database and Data Maps for all Village Planning and Development Projects. * Engineering Review of all Pre-Development and Site Plan Review submittals. * Right-of-Way Permit Administration. * Interdepartmental engineering services. STAFFING (FTE Positions): Position 2017 2018 2019 2020 2021 Engineer 1.00 1.00 1.00 1.00 1.00 GIS Coordinator 1.00 1.00 1.00 1.00 1.00 Customer Service Rep 0.25 0.25 0.25 0.25 0.25 Part-time 0.05 0.05 0.05 0.30 0.30 Total FTE 3.05 3.05 3.05 3.30 3.30 Notes: 1. 75% of Engineer is allocated to Water, Sewer and Storm Water funds. 2. 30% of GIS Coordinator is allocated to Water, Sewer and Storm Water funds. 3. Customer Service Rep is allocated among multiple departments. 4. Part-time position is allocated among multiple departments. 2020 ACCOMPLISHMENTS: * Completed roadway construction management for the Cormier Road Reconstruction Project (Oneida Street to Ashland Avenue). * Completed Element Way utility and roadway construction management project. * Completed construction administration of Vanderperren Way Reconstruction Project (Ashland Avenue to Holmgren Way). * Completed design and construction of the electrical overhead to underground conversion along Mike McCarthy Way from Holmgren Way to Ashland Avenue. * Completed the construction administration of the West Mahill Pond Project, Sand Acres Pond Expansion Project, Anderson Drive Storm Sewer Reconstruction Project and Allied Street Storm Sewer Reconstruction Project. * Continued construction administration of the South Broadway Schneider Site Redevelopment. * Continued construction administration of Titletown Phase II roadway and utility improvements. * Coordinated construction of 2020 Mill/Pave Program. * Implemented new website/social media construction update program for large projects. The Engineering Department is responsible for administering all municipal construction projects, maintaining a current geographic information system (GIS), administering all right-of-way permits and providing engineering services to all other departments as necessary. 49 2021 Budget Fund 100 - General Government Department: Engineering - 5405 2021 OBJECTIVES: * Liaison engineering and construction administration work between WDOT, Canadian National Railroad and Village with regards to STH 32 Railway Siding Rehabilitation. * Construction Administration of the Vanderperren Way Reconstruction Project (Holmgren Way to Oneida Street). * Final construction administration of the South Broadway Schneider Site Redevelopment. * Design, bidding and construction administration of the SW Development Area. * Project scoping, design, bidding and construction administration of potential TIF Projects including Titletown West area. * Construction administration of the 2021 Mill/Pave Program. * Begin review of GIS/Operations computer programs to assist in daily operations planning and future capital replacement planning. 50 2021 Budget Fund 100 - General Government Department: Engineering - 5405 2018 2019 2020 2020 2021 2021 vs 2020 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change 100-5405-5100-0000 Salaries And Wages 74,513 77,162 81,349 82,749 84,367 1,618 1.96% 100-5405-5111-0000 Overtime/Comptime 18 - 63 63 63 - 0.00% Total Salaries And Wages 74,531 77,162 81,412 82,812 84,430 1,618 1.95% 100-5405-5210-0000 Medicare/Fica 5,066 5,180 6,228 6,335 6,460 125 1.97% 100-5405-5220-0000 Health Insurance 19,677 19,119 13,359 20,975 18,625 (2,350) -11.20% 100-5405-5225-0000 Dental Insurance 1,041 894 893 893 893 - 0.00% 100-5405-5230-0000 Life Insurance 136 195 277 277 303 26 9.39% 100-5405-5250-0000 Retirement 4,864 5,158 5,495 5,495 5,604 109 1.98% Total Benefits 30,784 30,545 26,252 33,975 31,885 (2,090) -6.15% Total Personnel Services 105,315 107,707 107,664 116,787 116,315 (472) -0.40% 100-5405-6100-0000 Office Supplies 526 327 750 2,400 2,400 - 0.00% 100-5405-6200-0000 Gas & Oil 692 736 515 570 750 180 31.58% 100-5405-6211-0000 Repairs-Building/Equipment - - - 1,000 1,000 - 0.00% 100-5405-6213-0000 Software Maintenance 7,985 7,754 8,000 9,500 9,000 (500) -5.26% Total Operating 8,677 8,489 8,515 11,070 10,750 (320) -2.89% 100-5405-7100-0000 Training/Conference 240 2,486 150 700 700 - 0.00% 100-5405-7120-0000 Dues & Subscriptions 437 270 500 500 500 - 0.00% Total Travel/Training 677 2,775 650 1,200 1,200 - 0.00% 100-5405-8100-0000 Contracted Services 8,150 6,400 8,000 12,000 12,000 - 0.00% 100-5405-8115-0000 Engineering Services 7,124 - 5,000 7,500 7,500 - 0.00% 100-5405-8201-0000 Vehicle Repairs 82 2,515 500 500 500 - 0.00% Total Purchased Services 15,355 8,915 13,500 20,000 20,000 - 0.00% 100-5405-8403-0000 Cell Phone 180 180 180 180 180 - 0.00% Total Expenditures 130,732$ 128,394$ 131,259$ 151,637$ 150,845$ (792)$ -0.52% 51 2021 Budget Fund 100 - General Government Department: Street Administration - 5421 DEPARTMENT DESCRIPTION: SERVICES: * Weekly refuse collection and Bi-weekly recycling collection. * Monthly Large Rubbish Collection (First Full Week of Each Month). * Snow Clearing and Removal for all Village Roadways and School Parking Facilities. * Curbside brush pick-up (Continual Basis) and Curbside leaf pick-up (Spring and Fall) * Roadway maintenance: Curb, Sidewalk, Roadway, Signal and Signage. * Construction assistance to all other Village Departments and Village Hall maintenance. STAFFING (FTE Positions): Position 2017 2018 2019 2020 2021 Director of Public Works 1.00 1.00 1.00 1.00 1.00 Street Operations Supervisor 1.00 1.00 1.00 1.00 1.00 Customer Service Rep 0.30 0.30 0.30 0.30 0.30 Total FTE 2.30 2.30 2.30 2.30 2.30 Notes: 1. 60% of Director of Public Works is allocated to Water, Sewer and Storm Water funds. 2. 25% of Street Operations Supervisor is allocated to Water, Sewer and Storm Water funds. 3. Customer Service Rep is allocated among multiple departments. 2020 ACCOMPLISHMENTS: * Completed all scheduled roadway asphalt resurfacing, concrete street repair, sidewalk repair and roadway maintenance projects scheduled for 2020. * Continued inter-department project implementation into Public Works projects (i.e.: Winter Forestry Department assistance, Completing Utility asphalt patchwork with Public Works patchwork, Completing Park and Recreation concrete projects with nearby Public Works construction). * Completed a Village website informational tab at top of website page to alert residents during severe weather events (snow plowing schedules) or inform residents of ongoing Village construction. This tab also links to the Village's social media account. * Restarted storm sewer maintenance program to best minimize Village flooding scenarios. 2021 OBJECTIVES: * Partner with other community Public Works Departments, through BCPWA meetings, to explore new ideas, problem solving options, and expanding group purchasing options to maximize cost savings. * Review interdepartmental project scheduling to improve communications and timely completion of Village projects. * Complete Garage operations analysis to determine long-term storage and operations needs. The Village of Ashwaubenon Public Works Department is responsible for all operational and maintenance activities to provide safe and efficient roadways for all modes of travel, to provide garbage, recycling and large rubbish pick-up, to provide snow clearing and removal and to provide timely repairs to all Village roadway infrastructure. The Public Works Department also assists with construction of numerous Parks and Recreation projects, assists in the maintenance of the Village Hall and other Village Facilities and also assists the Public Safety Department on all major events with traffic control operations. The Public Works Department provides assistance in all facets of the overall operation of the Village. 52 2021 Budget Fund 100 - General Government Department: Street Administration - 5421 2018 2019 2020 2020 2021 2021 vs 2020 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change 100-5421-5100-0000 Salaries And Wages 111,031 119,394 122,486 122,486 124,936 2,450 2.00% 100-5421-5111-0000 Overtime/Comptime 21 - 75 75 75 - 0.00% Total Salaries And Wages 111,052 119,394 122,561 122,561 125,011 2,450 2.00% 100-5421-5210-0000 Medicare/Fica 8,006 8,648 9,376 9,376 9,563 187 1.99% 100-5421-5220-0000 Health Insurance 23,304 22,327 15,603 24,739 18,519 (6,220) -25.14% 100-5421-5225-0000 Dental Insurance 1,603 1,426 1,426 1,426 1,426 - 0.00% 100-5421-5230-0000 Life Insurance 374 542 640 640 679 39 6.09% 100-5421-5250-0000 Retirement 7,337 7,764 8,273 8,273 8,438 165 1.99% Total Benefits 40,623 40,708 35,318 44,454 38,625 (5,829) -13.11% Total Personnel Services 151,675 160,102 157,879 167,015 163,636 (3,379) -2.02% 100-5421-6100-0000 Office Supplies 571 557 390 780 780 - 0.00% 100-5421-6213-0000 Software Maintenance 550 7,306 6,750 6,750 6,750 - 0.00% 100-5421-6304-0000 Postage - - - - - - N/A Total Operating 550 7,306 6,750 6,750 6,750 - 0.00% 100-5421-7100-0000 Training/Conference 160 1,018 - 2,500 2,500 - 0.00% 100-5421-8100-0000 Contracted Services 1,599 777 500 1,500 1,500 - 0.00% 100-5421-8403-0000 Cell Phone 4,079 4,267 3,900 3,900 3,900 - 0.00% Total Expenditures 158,634$ 174,027$ 169,419$ 182,445$ 179,066$ (3,379)$ -1.85% 53 2021 Budget Fund 100 - General Government Department: Garage - 5410 DEPARTMENT DESCRIPTION: SERVICES: * Full mechanic service to all village vehicles. * Small engine repair. * Full welding and fabrication services. * Parts inventory maintenance. * Assist with various Public Works projects or tasks as needed. STAFFING (FTE Positions): Position 2017 2018 2019 2020 2021 Lead Mechanic 1.00 1.00 1.00 1.00 1.00 Mechanic 1.00 1.00 1.00 1.00 2.00 Control Specialist 1.00 1.00 1.00 1.00 1.00 Total FTE 3.00 3.00 3.00 3.00 4.00 BUDGET SUMMARY: * Personnel Services: Hire additional Mechanic. * Account 6122 - Gas and Oil: New software created a revised fuel charge allocation to various departments based on the equipment using the gas pumps. All street vehicles are coded to the Garage budget since many of the vehicles have multi-purpose use. The Public Works Department Garage is responsible for all of the maintenance and repairs of the entire Village of Ashwaubenon government fleet of vehicles and equipment. The Garage also maintains an inventory of parts and products used every day in the Public Works, Utilities, Public Safety and Parks and Recreation Departments in terms of vehicle and field operation needs. 54 2021 Budget Fund 100 - General Government Department: Garage - 5410 2018 2019 2020 2020 2021 2021 vs 2020 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change 100-5410-5110-0000 Salaries And Wages 238,814 233,313 233,754 233,754 271,650 37,896 116.21% 100-5410-5111-0000 Overtime/Comptime 30,822 31,625 7,200 7,200 6,480 (720) 90.00% Total Salaries And Wages 269,636 264,938 240,954 240,954 278,130 37,176 115.43% 100-5410-5210-0000 Medicare/Fica 19,647 19,063 18,433 18,433 21,277 2,844 115.43% 100-5410-5220-0000 Health Insurance 57,753 59,351 38,095 59,771 59,249 (522) 99.13% 100-5410-5225-0000 Dental Insurance 3,425 3,425 3,426 3,426 4,052 626 118.27% 100-5410-5230-0000 Life Insurance 746 770 715 715 782 67 109.37% 100-5410-5250-0000 Retirement 13,746 13,744 12,889 12,889 15,399 2,510 119.47% Total Benefits 95,318 96,353 73,558 95,234 100,759 5,525 105.80% Total Personnel Services 364,954 361,291 314,512 336,188 378,889 42,701 112.70% 100-5410-6100-0000 Office Supplies 4,480 266 250 2,000 2,000 - 100.00% 100-5410-6101-0000 Operational Supplies 32,250 25,874 21,000 21,000 21,000 - 100.00% 100-5410-6109-0000 Janitorial Supplies 7,251 9,802 20,000 9,600 9,600 - 100.00% Total Supplies 43,981 35,941 41,250 32,600 32,600 - 100.00% 100-5410-6200-0000 Gas & Oil 59,069 67,937 50,000 69,880 68,000 (1,880) 97.31% 100-5410-6211-0000 Repairs-Building/Equipment 6,381 14,564 19,800 19,800 19,800 - 100.00% 100-5410-6401-0000 Uniforms 300 346 500 3,500 1,000 (2,500) 28.57% 100-5410-6402-0000 Shoe Allowance 3,606 3,091 3,000 3,000 3,000 - 100.00% 100-5410-6403-0000 Tool Allowance 800 800 800 800 800 - 100.00% Total Operating 70,156 86,738 74,100 96,980 92,600 (4,380) 95.48% 100-5410-8100-0000 Physical/Psych Exams 227 - - - - - N/A 100-5410-8400-0000 Gas & Electric 34,193 36,948 32,000 37,320 36,000 (1,320) 96.46% 100-5410-8401-0000 Water/Sewer/Storm Water 7,018 6,383 6,500 8,000 8,000 - 100.00% Total Utilities 41,211 43,331 38,500 45,320 44,000 (1,320) 97.09% 100-5410-9120-0000 Equipment > $5000 25,493 7,002 - - - - N/A Total Expenditures 546,023$ 534,303$ 469,662$ 511,088$ 548,089$ 37,001$ 107.24% 55 2021 Budget Fund 100 - General Government Department: Street Maintenance - 5431 DEPARTMENT DESCRIPTION: STAFFING (FTE Positions): Position Position 2017 2018 2019 2020 2021 Foreman 0.80 0.80 2.00 2.00 2.00 Field Operator I 0.80 0.80 0.80 0.80 0.80 Field Operator II 8.00 8.00 6.00 6.00 6.00 Seasonal Part-Time Part-Time Part-Time Part-Time Part-Time Total FTE 8.80 8.80 8.80 8.80 8.80 Notes: Personnel costs are allocated in Public Works' Departments based on historical trends and future projects. 1. The two Field Operator I positions are allocated between Public Works (40%) and Storm Water Utility (60%). 2. Seasonal help is shown as budgeted; actual costs vary depending on use. BUDGET SUMMARY: * Personnel Services: Public Works foreman rate adjusted to match Park & Rec and Utility foreman rates. * Account 8201 - Vehicle Repairs: Reduced contracted repairs due to hire of new mechanic. 2018 2019 2020 2020 2021 2021 vs 2020 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change 100-5431-5110-0000 Salaries And Wages 192,638 207,667 183,158 208,158 197,200 (10,958) 94.74% 100-5431-5111-0000 Overtime/Comptime 37,448 38,684 21,120 21,120 21,120 - 100.00% Total Salaries And Wages 230,085 246,351 204,278 229,278 218,320 (10,958) 95.22% 100-5431-5210-0000 Medicare/Fica 16,931 18,031 15,621 17,534 16,695 (839) 95.22% 100-5431-5220-0000 Health Insurance 141,352 153,935 113,305 174,940 139,796 (35,144) 79.91% 100-5431-5225-0000 Dental Insurance 7,992 7,992 9,286 9,286 9,286 - 100.00% 100-5431-5230-0000 Life Insurance 919 1,107 1,677 1,677 1,902 225 113.42% 100-5431-5250-0000 Retirement 30,405 31,184 37,620 37,620 38,470 850 102.26% Total Benefits 197,598 212,248 177,509 241,057 206,149 (34,908) 85.52% Total Personnel Services 427,683 458,599 381,787 470,335 424,469 (45,866) 90.25% 100-5431-6101-0000 Operational Supplies 36,025 45,000 45,000 45,000 45,000 - 100.00% 100-5431-6200-0000 Gas & Oil - - - - - - N/A 100-5431-8201-0000 Vehicle Repairs 83,686 102,042 85,000 78,000 56,862 (21,138) 72.90% 100-5431-8202-0000 Equipment Use Charge 93,622 134,669 150,180 150,180 156,276 6,096 104.06% Total Purchased Services 177,308 236,711 235,180 228,180 213,138 (15,042) 93.41% 100-5431-8300-0000 Physical/Psych Exams 308 615 400 - - - N/A Total Expenditures 641,325$ 740,926$ 662,367$ 743,515$ 682,607$ (60,908)$ 91.81% The Street Maintenance Division of the Public Works Department is responsible for all operational and maintenance activities related to the Village’s roadway system. 56 2021 Budget Fund 100 - General Government Department: Curb & Gutter - 5433 DEPARTMENT DESCRIPTION: STAFFING (FTE Positions): 2018 2019 2020 2020 2021 2021 vs 2020 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change 100-5433-5110-0000 Salaries And Wages 9,244 8,513 15,000 15,000 15,000 - 0.00% 100-5433-5210-0000 Medicare/Fica 675 619 1,148 1,148 1,148 - 0.00% Total Personnel Services 9,919 9,132 16,148 16,148 16,148 - 0.00% 100-5433-6101-0000 Operational Supplies 14,845 10,336 12,000 12,000 12,000 - 0.00% Total Expenditures 24,764$ 19,468$ 28,148$ 28,148$ 28,148$ -$ 0.00% The Curb and Gutter Division of the Public Works Department is responsible for all maintenance and repair of Village roadway curb and gutter. This can range from replacement of aging curb to repair of damage from the plowing season to responding to resident concerns. Curb and Gutter needs are staffed by the Public Works Field Operators as needs arise. Each employee codes their timecards accordingly. For budgeting purposes, a portion of the total Public Works Maintenance employee budgeted wages are allocated to this budget based on prior year trends and projected projects. 57 2021 Budget Fund 100 - General Government Department: Snow & Ice Control - 5435 DEPARTMENT DESCRIPTION: STAFFING (FTE Positions): 2018 2019 2020 2020 2021 2021 vs 2020 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change 100-5435-5110-0000 Salaries And Wages 13,660 44,412 35,000 35,000 35,000 - 100.00% 100-5435-5111-0000 Overtime/Comptime 27,094 36,661 20,000 20,000 20,000 - 100.00% Total Salaries And Wages 40,754 81,073 55,000 55,000 55,000 - 100.00% 100-5435-5210-0000 Medicare/Fica 3,005 5,932 4,208 4,208 4,208 - 100.00% Total Personnel Services 43,759 87,005 59,208 59,208 59,208 - 100.00% 100-5435-6101-0000 Operational Supplies 104,670 150,952 120,000 120,000 120,000 - 100.00% 100-5435-8201-0000 Vehicle Repairs 513 - 1,857 - - - N/A Total Expenditures 148,942$ 237,957$ 181,065$ 179,208$ 179,208$ -$ 100.00% The Snow and Ice Control Division of the Public Works Department is responsible for all slow clearing and salting operations of all Village roadways and Ashwaubenon School parking facilities. Snow & Ice Control needs are staffed by the Public Works Field Operators as needs arise. Each employee codes their timecards accordingly. For budgeting purposes, a portion of the total Public Works Maintenance employee budgeted wages are allocated to this budget based on prior year trends and projected projects. 58 2021 Budget Fund 100 - General Government Department: Traffic Control - 5441 DEPARTMENT DESCRIPTION: STAFFING (FTE Positions): BUDGET SUMMARY * Account 8400 - Electric: Reduction to match prior years' trend. 2018 2019 2020 2020 2021 2021 vs 2020 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change 100-5441-5110-0000 Salaries And Wages 26,904 43,372 33,000 33,000 33,000 - 0.00% 100-5441-5111-0000 Overtime/Comptime 6,734 13,397 2,000 2,000 2,000 - 0.00% Total Salaries And Wages 33,638 56,769 35,000 35,000 35,000 - 0.00% 100-5441-5210-0000 Medicare/Fica 2,434 4,108 2,678 2,678 2,678 - 0.00% Total Personnel Services 36,072 60,877 37,678 37,678 37,678 - 0.00% 100-5441-6101-0000 Operational Supplies 30,292 36,220 25,000 28,000 28,000 - 0.00% 100-5441-8400-0000 Gas & Electric 37,539 35,178 31,000 39,528 36,000 (3,528) -8.93% Total Expenditures 103,903$ 132,276$ 93,678$ 105,206$ 101,678$ (3,528)$ -3.35% The Traffic Control Division of the Public Works Department is responsible for coordinating the operation and maintenance of Village street signage and traffic signals. The Village completes all of its own street signage maintenance but works jointly with the Brown County Highway Department in maintaining all of its traffic signals. Traffic Control needs are staffed by the Public Works Field Operators as needs arise. Each employee codes their timecards accordingly. For budgeting purposes, a portion of the total Public Works Maintenance employee budgeted wages are allocated to this budget based on prior year trends and projected projects. 59 2021 Budget Fund 100 - General Government Department: Street Lighting - 5442 DEPARTMENT DESCRIPTION: STAFFING (FTE Positions): No staffing needs are required for the Street Lighting budget. BUDGET SUMMARY: * Reductions to match actual trends and small projected rate increases. 2018 2019 2020 2020 2021 2021 vs 2020 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change 100-5442-8400-0000 Gas & Electric 456,288 410,981 446,344 466,344 450,000 (16,344) -3.50% Total Expenditures 456,288$ 410,981$ 446,344$ 466,344$ 450,000$ (16,344)$ -3.50% The Street Lighting Division of the Public Works Department funds the entire street lighting network within the Village. Wisconsin Public Service maintains the street lighting system for the Village while the Village pays a monthly rental charge based upon the style and wattage of street light. 60 2021 Budget Fund 100 - General Government Department: Sidewalk Maintenance - 5444 DEPARTMENT DESCRIPTION: STAFFING (FTE Positions): 2018 2019 2020 2020 2021 2021 vs 2020 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change 100-5444-5110-0000 Salaries And Wages 4,595 5,366 3,000 3,000 3,000 - 0.00% 100-5444-5210-0000 Medicare/Fica 333 391 230 230 230 - 0.00% Total Personnel Services 4,928 5,757 3,230 3,230 3,230 - 0.00% 100-5444-6101-0000 Operational Supplies 3,351 2,235 2,000 5,000 5,000 - 0.00% Total Expenditures 8,279$ 7,992$ 5,230$ 8,230$ 8,230$ -$ 0.00% The Sidewalk Maintenance Division of the Public Works Department is responsible for the maintenance of all Village sidewalk along Village right-of-way. All Village sidewalks are inspected yearly with a maintenance program completed in the fall of each year. Sidewalk Maintenance needs are staffed by the Public Works Field Operators as needs arise. Each employee codes their timecards accordingly. For budgeting purposes, a portion of the total Public Works Maintenance employee budgeted wages are allocated to this budget based on prior year trends and projected projects. 61 2021 Budget Fund 100 - General Government Department: School District Maintenance - 5447 DEPARTMENT DESCRIPTION: STAFFING (FTE Positions): 2018 2019 2020 2020 2021 2021 vs 2020 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change 100-5447-5110-0000 Salaries And Wages - 45 1,000 500 500 - 0.00% 100-5447-5210-0000 Medicare/Fica - 160 72 38 38 - 0.00% Total Personnel Services - 2,301 1,072 538 538 - 0.00% 100-5447-6101-0000 Operational Supplies - - 12,500 - - - N/A Total Expenditures -$ 2,301$ 13,572$ 538$ 538$ -$ 0.00% The School District Maintenance Division of the Public Works Department assists the Ashwaubenon School District on an as- needed basis. Typical requests from the Ashwaubenon School District range from line striping assistance to storm sewer repairs to roadway/parking lot repair assistance. School District Maintenance needs are staffed by the Public Works Field Operators as needs arise. Each employee codes their timecards accordingly. For budgeting purposes, a portion of the total Public Works Maintenance employee budgeted wages are allocated to this budget based on prior year trends and projected projects. 62 2021 Budget Fund 100 - General Government Department: Labor for Others - 5449 DEPARTMENT DESCRIPTION: STAFFING (FTE Positions): 2018 2019 2020 2020 2021 2021 vs 2020 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change 100-5449-5110-0000 Salaries And Wages - 230 500 500 500 - 0.00% 100-5449-5210-0000 Medicare/Fica - 16 38 38 38 - 0.00% Total Personnel Services - 246 538 538 538 - 0.00% Total Expenditures -$ 246$ 538$ 538$ 538$ -$ 0.00% The Labor for Others Division of the Public Works Department is used on an as-needed basis. Some examples from this division include special events that require one-time traffic control assistance, projects that are out of the daily scope of activities and may be done on an investigatory basis and other one-time occurrences. Labor for Others needs are staffed by the Public Works Field Operators as needs arise. Each employee codes their timecards accordingly. For budgeting purposes, a portion of the total Public Works Maintenance employee budgeted wages are allocated to this budget based on prior year trends and projected projects. 63 2021 Budget Fund 100 - General Government Department: Transit System - 5455 DEPARTMENT DESCRIPTION: STAFFING (FTE Positions): No staffing needs are required for the Transit System budget. BUDGET SUMMARY: * Transit rates from City of Green Bay based on state and federal contributions and percent of local ridership. 2018 2019 2020 2020 2021 2021 vs 2020 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change 100-5455-8100-0000 Contracted Services 216,469 205,020 219,869 234,099 229,284 (4,815) -2.06% Total Expenditures 216,469$ 205,020$ 219,869$ 234,099$ 229,284$ (4,815)$ -2.06% The Transit System Division of the Public Works Department funds the entire public transportation program offered by Green Bay Metro within the Village of Ashwaubenon. The Village pays for these services via a yearly service agreement. 64 2021 Budget Fund 100 - General Government Department: Garbage & Refuse Collection - 5710 DEPARTMENT DESCRIPTION: SERVICES: * Weekly Refuse Collection. * Monthly Large Rubbish Collection (first full week of each month). STAFFING (FTE Positions): Position 2017 2018 2019 2020 2021 Field Operator I 2.75 2.75 2.75 2.75 2.75 Note: 25% of one Field Operator Position is allocated to Recycling department. BUDGET SUMMARY: * 2018 2019 2020 2020 2021 2021 vs 2020 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change 100-5710-5110-0000 Salaries And Wages 187,822 177,944 177,906 177,906 181,166 3,260 1.83% 100-5710-5111-0000 Overtime/Comptime 19,348 18,668 8,164 8,164 8,164 - 0.00% Total Salaries And Wages 207,171 196,611 186,070 186,070 189,330 3,260 1.75% 100-5710-5210-0000 Medicare/Fica 15,269 14,317 14,235 14,235 14,484 249 1.75% 100-5710-5220-0000 Health Insurance 53,168 50,681 35,189 47,610 50,042 2,432 5.11% 100-5710-5225-0000 Dental Insurance 3,730 3,803 3,140 3,140 3,140 - 0.00% 100-5710-5230-0000 Life Insurance 361 458 251 251 337 86 34.26% 100-5710-5250-0000 Retirement 15,401 16,396 11,547 11,547 11,768 221 1.91% Total Benefits 87,929 85,655 64,362 76,783 79,771 2,988 3.89% Total Personnel Services 295,099 282,266 250,432 262,853 269,101 6,248 2.38% 100-5710-6101-0000 Operational Supplies 895 3,057 3,600 1,500 1,500 - 0.00% 100-5710-6200-0000 Gas & Oil 27,593 28,061 22,000 25,104 28,100 2,996 11.93% 100-5710-8201-0000 Vehicle Repairs 30,780 29,179 20,000 27,900 27,900 - 0.00% 100-5710-8202-0000 Equipment Use Charge 61,480 76,203 76,968 76,968 65,352 (11,616) -15.09% Total Purchased Services 92,260 105,382 96,968 104,868 93,252 (11,616) -11.08% 100-5710-8300-0000 Physical/Psych Exams 225 157 - - - - N/A Total Expenditures 416,072$ 418,922$ 373,000$ 394,325$ 391,953$ (2,372)$ -0.60% The Ashwaubenon Public Works Department Garbage and Refuse Collection Program picks up curbside garbage in Village- provided containers on a weekly basis. Automated trucks pick-up and deliver it to the Brown County Solid Waste Transfer Station located on West Mason Street in Oneida, WI. Large rubbish is also collected during the first full week of each month via this division of the Public Works Department. Account 6122 - Gas and Oil: Adjust based on prior years' trends. 65 2021 Budget Fund 100 - General Government Department: Recycling - 5720 DEPARTMENT DESCRIPTION: SERVICES: * Fully single-stream recycling pick-up. STAFFING (FTE Positions): Position 2017 2018 2019 2020 2021 Field Operator I 1.25 1.25 1.25 1.25 1.25 Note: 75% of one Field Operator Position is allocated to Garbage department. 2018 2019 2020 2020 2021 2021 vs 2020 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change 100-5720-5110-0000 Salaries And Wages 66,580 72,309 74,048 74,048 85,530 11,482 15.51% 100-5720-5111-0000 Overtime/Comptime 14,613 14,667 1,166 1,166 1,166 - 0.00% Total Salaries And Wages 81,194 86,976 75,214 75,214 86,696 11,482 15.27% 100-5720-5210-0000 Medicare/Fica 5,944 6,347 5,754 5,754 6,632 878 15.26% 100-5720-5220-0000 Health Insurance 41,722 48,486 7,537 10,889 9,901 (988) -9.07% 100-5720-5225-0000 Dental Insurance 2,617 2,661 663 663 663 - 0.00% 100-5720-5230-0000 Life Insurance 277 355 77 77 79 2 2.60% 100-5720-5250-0000 Retirement 11,895 12,627 5,077 5,077 5,177 100 1.97% Total Benefits 62,456 70,475 19,108 22,460 22,452 (8) -0.04% Total Personnel Services 143,650 157,452 94,322 97,674 109,148 11,474 11.75% 100-5720-6101-0000 Operational Supplies 608 1,235 1,250 2,000 2,000 - 0.00% 100-5720-6200-0000 Gas & Oil 10,736 9,571 10,000 10,476 10,500 24 0.23% 100-5720-8100-0000 Contracted Services 150 - - - - - N/A 100-5720-8201-0000 Vehicle Repairs 15,759 7,425 7,500 16,080 16,080 - 0.00% 100-5720-8202-0000 Equipment Use Charge 32,279 33,613 30,732 30,732 15,969 (14,763) -48.04% Total Purchased Services 48,188 41,038 38,232 46,812 32,049 (14,763) -31.54% Total Expenditures 203,182$ 209,447$ 143,889$ 156,962$ 153,697$ (3,265)$ -2.08% The Ashwaubenon Public Works Department Recycling program picks up recyclables biweekly throughout the Village. Automated trucks pick-up the recycling and deliver it to the Brown County Recycling Transfer Station located on South Broadway just south of STH 172. 66 2021 Budget Fund 100 - General Government Department: Landfill - 5730 DEPARTMENT DESCRIPTION: STAFFING (FTE Positions): BUDGET SUMMARY: * * 2018 2019 2020 2020 2021 2021 vs 2020 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change 100-5730-8108-0000 Brown Co Mrf Charges 17,596 37,721 30,000 36,000 36,000 - 0.00% 100-5730-8109-0000 Brown County Landfill 195,255 200,975 226,000 204,000 204,000 - 0.00% Total Purchased Services 212,851 238,696 256,000 240,000 240,000 - 0.00% Total Expenditures 212,851$ 238,696$ 256,000$ 240,000$ 240,000$ -$ 0.00% The Landfill Division of the Public Works Department funds the Village’s solid waste and recycling fees charged by the Brown County Port and Resource Recovery Department and by the Brown County Transfer Station. All costs associated with the landfilling, resource recovery and recycling of Village waste and recyclables are handled through this account. Landfill needs are staffed by the Public Works Field Operators as needs arise. Each employee codes their timecards accordingly. For budgeting purposes, a portion of the total Public Works Maintenance employee budgeted wages are allocated to this budget based on prior year trends and projected projects. The Solid Waste Tipping Fee is increasing from $43.61/ton in 2020 to $43.84/ton in 2021. That cost increase is reflected in the Brown County Landfill account. Due to the severe drop in the recycling market, a once profitable venture whereby communities were paid $15-$20/ton for recycled materials are now averaging a $25-$35/ton cost. The market has bottomed out on these materials and is hoped to gain traction in 2021, however, a placeholder in the Brown County MRF Charges account is budgeted for continued recycling payments. 67 2021 Budget Fund 100 - General Government Department: Weed Control - 5740 DEPARTMENT DESCRIPTION: STAFFING (FTE Positions): 2018 2019 2020 2020 2021 2021 vs 2020 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change 100-5740-5110-0000 Salaries And Wages 6,169 6,864 9,066 7,500 7,500 - 0.00% 100-5740-5111-0000 Medicare/Fica 446 499 621 574 574 - 0.00% Total Personnel Services 6,615 7,363 9,687 8,074 8,074 - 0.00% 100-5740-8100-0000 Contracted Services 1,000 2,824 1,947 2,500 2,500 - 0.00% Total Expenditures 7,615$ 10,187$ 11,634$ 10,574$ 10,574$ -$ 0.00% The Weed Control Division of the Public Works Department is responsible for the maintenance of the grass median islands, bridge abutment weed control and other Village right-of-way week control as needed. Weed Control needs are staffed by the Public Works Field Operators as needs arise. Each employee codes their timecards accordingly. For budgeting purposes, a portion of the total Public Works Maintenance employee budgeted wages are allocated to this budget based on prior year trends. 68 2021 Budget Fund 100 - General Government Department: Wood Chipping - 5760 DEPARTMENT DESCRIPTION: STAFFING (FTE Positions): 2018 2019 2020 2020 2021 2021 vs 2020 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change 100-5760-5110-0000 Salaries And Wages 53,798$ 64,352$ 65,000$ 65,000$ 65,000$ -$ 100.00% 100-5760-5210-0000 Medicare/Fica 3,887 4,652 4,973 4,973 4,973 - 100.00% Total Personnel Services 57,685 69,003 69,973 69,973 69,973 - 100.00% 100-5760-6101-0000 Maintenance Supplies 1,176 2,024 1,000 3,000 3,000 - 100.00% 100-5760-8201-0000 Vehicle Repairs - 290 744 - - - N/A Total Expenditures 58,861$ 71,317$ 71,717$ 72,973$ 72,973$ -$ 100.00% The Wood Chipping Division of the Public Works Department is responsible for the year-round curbside collection, chipping and disposal of all tree and brush branches within the Village of Ashwaubenon. This program also includes all tree and debris clean-up after storm events as well as Christmas tree pick-up in January. Wood Chipping needs are staffed by the Public Works Field Operators as needs arise. Each employee codes their timecards accordingly. For budgeting purposes, a portion of the total Public Works Maintenance employee budgeted wages are allocated to this budget based on prior year trends and projected projects. 69 2021 Budget Fund 100 - General Government Department: Parks and Recreation Administration - 5521 DEPARTMENT DESCRIPTION: SERVICES: * Administration of all program divisions. * Policy and program set-up and administration. * Customer service for community questions and concerns. * Planning, partnership and evaluation of all Parks, Recreation and Forestry Department offerings. * Dissemination of community information for all PRF programming, including general Village * Administration of community donation/volunteer programs with local organizations and individuals. STAFFING (FTE Positions): Position 2017 2018 2019 2020 2021 Director 1.00 1.00 1.00 1.00 1.00 Program Supervisor 1.00 1.00 1.00 1.00 1.00 Aquatic Supervisor 1.00 1.00 1.00 1.00 1.00 Secretary 1.00 1.00 1.00 1.00 1.00 Park Coordinator Part-Time Part-Time Part-Time Part-Time Part-Time Total FTE 4.00 4.00 4.00 4.00 4.00 2020 ACCOMPLISHMENTS: * Continued modified operation of the community center, programming and community rentals in the wake of a national pandemic. * Administration of the NRDA/GLRI grant for Ashwaubomay/Manseau area to 95% completion. * Continued relationships with community organizations and groups to strengthen programming. * Served as a point of contact for Village programming and community events. * Administration of budgeted projects in our park facilities, including ASC plaza reconstruction, Ashwaubomay Park entry sign, Ashwaubomay Park riverfront improvements and Hidden Valley Trail extension.. * Start-up planning on the Ashwaubomay River Trail bridge, and West Main Avenue Trail. * Coordination of the Ashwaubenon Sports Complex Plaza redevelopment project. 2021 OBJECTIVES: * Continue serving community for programming, PRF facility buildings, and related needs. * Continue project coordination for the West Main Avenue Trail and Ashwaubomay River Trail * Plan, administer and oversee capital projects in our park system. This includes reconstruction of the Ashwaubenon marina end-piers (TIF). * Work with DNR on potential "Area of Concern" projects around Ashwaubomay and Ashwaubnon Creek, if grant funding becomes available. BUDGET SUMMARY: * Account 6213 - Software Maintenance: Increased $100 for anticipated cost increase. * Account 7100 - Training/Conferences: Reduced $2,400 with cancellation of 2021 WPRA conference due to COVID. Administration functions for all Village parks and related recreation and forestry needs. 70 2021 Budget Fund 100 - General Government Department: Parks and Recreation Administration - 5521 2018 2019 2020 2020 2021 2021 vs 2020 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change 100-5521-5100-0000 Salaries And Wages 230,005 263,125 277,043 277,043 282,591 5,548 2.00% 100-5521-5111-0000 Overtime/Comptime 657 837 500 500 500 - 0.00% Total Salaries And Wages 230,661 263,962 277,543 277,543 283,091 5,548 2.00% 100-5521-5210-0000 Medicare/Fica 16,425 19,062 21,231 21,231 21,657 426 2.01% 100-5521-5220-0000 Health Insurance 70,672 72,760 56,280 69,071 67,436 (1,635) -2.37% 100-5521-5225-0000 Dental Insurance 4,567 4,567 4,568 4,568 4,568 - 0.00% 100-5521-5230-0000 Life Insurance 929 1,012 1,278 1,278 1,305 27 2.11% 100-5521-5250-0000 Retirement 15,330 17,198 18,733 18,733 19,108 375 2.00% Total Benefits 107,924 114,598 102,090 114,881 114,074 (807) -0.70% Total Personnel Services 338,586 378,560 379,633 392,424 397,165 4,741 1.21% 100-5521-6100-0000 Office Supplies 2,315 2,301 2,000 2,800 2,800 - 0.00% 100-5521-6213-0000 Software Maintenance - 5,955 6,100 6,100 6,200 100 1.64% 100-5521-6302-0000 Newspaper Publishing 170 50 - 750 750 - 0.00% 100-5521-6305-0000 Copy Machine 940 923 880 1,680 1,680 - 0.00% 100-5521-6401-0000 Uniforms 943 1,827 1,750 1,750 1,750 - 0.00% Total Operating 2,053 8,757 8,730 10,280 10,380 100 0.97% 100-5521-7100-0000 Training/Conference 1,697 4,314 250 3,900 1,500 (2,400) -61.54% 100-5521-7120-0000 Dues & Subscriptions 789 1,023 1,090 1,290 1,365 75 5.81% 100-5521-7130-0000 Mileage Reimbursement 6,796 6,744 6,900 6,900 6,900 - 0.00% Total Travel/Training 9,282 12,081 8,240 12,090 9,765 (2,325) -19.23% 100-5521-8113-0000 Printing 9,618 13,260 11,400 11,400 11,400 - 0.00% 100-5521-8300-0000 Physical/Psych Exams 1,655 - - - - - N/A 100-5521-8403-0000 Cell Phone 3,875 6,044 5,520 5,520 5,520 - 0.00% Total Expenditures 367,383$ 421,210$ 415,523$ 434,514$ 437,030$ 2,516$ 0.58% 71 2021 Budget Fund 100 - General Government Department: Community Pool - 5523 DEPARTMENT DESCRIPTION: SERVICES: * Provide lifeguarding services to the community and the Ashwaubenon School District. * Provide aquatic programming (swim lessons, open swim, lap swim, exercise classes) to the community and the Ashwaubenon School District. * Work in conjunction with the Ashwaubenon School District and the Ashwaubenon Swim Club to host swim and diving competitions for said organizations. * Provide a venue for the public to use or rent for birthday parties and special events. STAFFING (FTE Positions): Position 2017 2018 2019 2020 2021 Pool Director Part-Time Part-Time Part-Time Part-Time Part-Time Pool Supervisor Part-Time Part-Time Part-Time Part-Time Part-Time Instructors Part-Time Part-Time Part-Time Part-Time Part-Time Lifeguards Part-Time Part-Time Part-Time Part-Time Part-Time Note: All positions are part-time and may include multiple persons depending on participation levels. 2020 ACCOMPLISHMENTS: * Established new cleaning and stafey protocols in the midst of the pandemic, allowing for safe opening and continued services to the Village residents. * After a three month COVID shut down, modifications made to offer warm water pool classes and swimming lessons for the residents of Ashwaubenon. Worked with Ashwaubenon School District on COVID safety and cleaning protocols. * Continued partnership with Woodside Senior Community to offer access to the warm water pool for their residents. * Aquatic Coordinator Melody Escoto was elected to chair the State of Wisconsin Park and Recreation Association 2021 Aquatic Section Board. 2021 OBJECTIVES: * Continue to secure and train staff to operate a safe aquatic environment for all user groups. * Continue to provide a safe and clean place for the residents to swim. * Partner with other residential facilities in the area to offer swim times for their residents on weekdays. * Continue to grow our program numbers safely and update protocols through changing conditions. BUDGET SUMMARY: * Swimming Lessons and Exersise program numbers have decreased due to mandated physical distance and CDC recommendations. Community pool utilized by the Village of Ashwaubenon and Ashwaubenon School District for a variety of aquatic programming and school related events. 72 2021 Budget Fund 100 - General Government Department: Community Pool - 5523 2018 2019 2020 2020 2021 2021 vs 2020 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change 100-5523-5110-Proj Salaries And Wages 78,467 74,174 30,000 79,801 74,716 (5,085) -6.37% 100-5523-5210-Proj Medicare/Fica 6,510 5,674 2,295 6,104 5,715 (389) -6.37% Total Personnel Services 84,977 79,848 32,295 85,905 80,431 (5,474) -6.37% 100-5523-6103-4980 Lifeguard Training Supplies 1,119 496 590 500 500 - 0.00% 100-5523-6101-4980 Operational Supplies 4,199 5,545 3,882 4,400 4,400 - 0.00% Total Supplies 5,318 6,041 4,472 4,900 4,900 - 0.00% 100-5523-8100-4487 Contracted Services-Master Swim 2,536 2,671 3,192 3,000 3,000 - 0.00% 100-5523-8100-4488 Contracted Services-Aqua Zumba 1,307 1,356 826 3,000 3,000 - 0.00% 100-5523-8300-4980 Physical/Psych Exams 360 811 345 815 815 - 0.00% Total Expenditures 94,498$ 90,726$ 41,130$ 97,620$ 92,146$ (5,474)$ -5.61% EXPENDITURES BY PROGRAM/FUNCTION 4980 - Pool 5,678 5,874 2,721 5,715 5,715 - 0.00% 4981 - Lifeguard 34,039 24,656 15,195 31,870 29,740 (2,130) -6.68% 4982 - Pool Director 183 249 - 3,450 3,450 - 0.00% 4983 - Pool Supervisor 21,125 23,245 9,883 7,885 7,885 - 0.00% 4984 - Swim Instructor 27,967 30,790 8,272 41,631 38,287 (3,344) -8.03% 4985 - Water Exercise Instructor 1,663 1,885 1,041 1,069 1,069 - 0.00% 4487 - Master Swim 2,536 2,671 3,192 3,000 3,000 - 0.00% 4488 - Aqua Zumba 1,307 1,356 826 3,000 3,000 - 0.00% Total Expenditures 94,498$ 90,726$ 41,130$ 97,620$ 92,146$ (5,474)$ -5.61% REVENUES BY PROGRAM/FUNCTION 100-5500-4530-4980 Swimming Lessons 40,416 35,342 5,527 42,025 35,753 (6,272) -14.92% 100-5500-4531-4980 Open Swim 9,380 9,068 3,881 8,717 4,053 (4,664) -53.50% 100-5500-4533-4980 Lifeguard Training 2,245 928 714 1,140 1,140 - 0.00% 100-5500-4534-4980 Pool Rental 13,594 13,031 12,304 12,683 3,697 (8,986) -70.85% 100-5500-4532-4491 Warm Water - Therapeutic Mobility 8,210 9,967 5,385 - - - N/A 100-5500-4532-4492 Warm Water - Aqua Kick Boxing - - - 597 508 (89) -14.91% 100-5500-4532-4493 Warm Water - Therapeutic Core - - - 2,133 2,133 - 0.00% 100-5500-4525-4487 Master Swim Clinic 6,406 7,468 1,560 4,266 2,820 (1,446) -33.90% 100-5500-4525-4488 Master Swim Class - - - 1,962 - (1,962) -100.00% 100-5500-4525-4489 Deep Water - - - 2,852 2,852 - 0.00% 100-5500-4525-4490 Competitive Swim - - - 2,275 2,275 - 0.00% 100-5500-4532-4490 Water Exercise - - - 4,485 4,005 (480) -10.70% Total Revenues 80,251$ 75,804$ 29,371$ 83,134$ 59,236$ (23,899)$ -28.75% Revenues over (under) Expenditures (14,247)$ (14,922)$ (11,759)$ (14,486)$ (32,910)$ 73 2021 Budget Fund 100 - General Government Department: Ashwaubomay Lake - 5524 DEPARTMENT DESCRIPTION: SERVICES: * Lake admissions and concessions operations. * Lifeguard services at the Lake. * General facility supervision and maintenance. * Lake rentals to general public and area organizations STAFFING (FTE Positions): Position 2017 2018 2019 2020 2021 Lake Supervisor Part-Time Part-Time Part-Time Part-Time Part-Time Café Supervisor Part-Time Part-Time Part-Time Part-Time Part-Time Lifeguards Part-Time Part-Time Part-Time Part-Time Part-Time Concessionaire Part-Time Part-Time Part-Time Part-Time Part-Time Note: All positions are part-time and may include multiple persons depending on participation levels. 2020 ACCOMPLISHMENTS: * Secured an Ashwaubenon Lions Club donation to pay for a Mobi-Mat. Mobi-Mat is a long rubber mat extending from the Chalet to the waters edge, allowing wheel chairs easy access to the water and other chair-parking areas on the beach. * Ordered one high-platform and one low-platform diving boards. * Aquatic Coordinator Melody Escoto elected to chair the State of Wisconsin Park and Recreation Association 2021 Aquatic Section Board. 2021 OBJECTIVES: * Continue to secure and train staff to operate a safe aquatic environment for all guests. * Continue to provide the public with a safe and supervised swim area. * Increase marketing efforts to notify public of upcoming Lake events and amenities. * Increase internet coverage at café and admission areas. * Make necessary COVID modifications in relation to allowable attendance, spacing and staffing. BUDGET SUMMARY: * Normal pool operational budget remains similar for 2021; however, modifications to be made based continued Covid impact. Ashwaubomay Lake is an outdoor, man-made lake facility providing a swimming and beach experience open to all public during the summer months. This department covers all costs related to the operation and maintenance of Ashwaubomay Lake. 74 2021 Budget Fund 100 - General Government Department: Ashwaubomay Lake - 5524 2018 2019 2020 2020 2021 2021 vs 2020 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change 100-5524-5110-Proj Salaries And Wages 75,372 74,284 160 81,934 81,934 - 0.00% 100-5524-5210-Proj Medicare/Fica 5,059 5,683 12 6,268 6,268 - 0.00% Total Personnel Services 80,431 79,967 172 88,202 88,202 - 0.00% 100-5524-6103-4990 Lifeguard Training Supplies 144 - - 200 200 - 0.00% 100-5524-6108-4990 Concession Supplies 19,620 17,939 - 19,635 19,635 - 0.00% 100-5524-6101-4990 Pool And Lake Supplies 7,412 8,175 2,233 7,230 7,230 - 0.00% 100-5524-6109-4990 Janitorial Supplies 510 780 - 775 775 - 0.00% Total Supplies 27,686 26,894 2,233 27,840 27,840 - 0.00% 100-5524-6214-4990 Fire Alarm/Security Maint - 161 161 170 170 - 0.00% 100-5524-6303-4990 Licenses - 662 682 662 662 - 0.00% Total Operating - 823 843 832 832 - 0.00% 100-5524-8100-4990 Contracted Services - 180 - - - - N/A 100-5524-8300-4990 Physical/Psych Exams 135 930 - 930 930 - 0.00% 100-5524-8400-4990 Gas & Electric 3,401 2,913 1,800 3,600 3,200 (400) -11.11% 100-5524-8401-4990 Water/Sewer/Storm Water 26,303 31,973 2,170 22,650 22,650 - 0.00% Total Utilities 29,704 34,886 3,970 26,250 25,850 (400) -1.52% Total Expenditures 137,955$ 143,680$ 7,218$ 144,054$ 143,654$ (400)$ -0.28% EXPENDITURES BY PROGRAM/FUNCTION Lake 4991 - Lifeguard Wages 53,694 52,676 172 60,100 60,100 - 0.00% 4995 - Lake Supervisor Wages 9,050 9,120 - 5,547 5,547 - 0.00% 4990 - Lifeguard Training Supplies 144 - - 200 200 - 0.00% 4990 - Lake Supplies 7,412 8,175 2,233 7,230 7,230 - 0.00% 4990 - Janitorial Supplies 510 780 - 775 775 - 0.00% 4990 - Fire Extinguisher Testing - 161 161 170 170 - 0.00% 4990 - Licenses - 662 682 662 662 - 0.00% 4990 - Contracted Services - 180 - - - - N/A 4990 - Physical Exams 135 930 - 930 930 - 0.00% 4990 - Electric 3,401 2,913 1,800 3,600 3,200 (400) -11.11% 4990 - Water 26,303 31,973 2,170 22,650 22,650 - 0.00% Total Lake 100,649 107,570 7,218 101,864 101,464 (400) -0.39% Concessions 4992 - Café Supervisor Wages 6,921 5,756 - 5,850 5,850 - 0.00% 4993 - Concessionaire Wages 10,766 12,415 - 16,705 16,705 - 0.00% 4990 - Concessions Supplies 19,620 17,939 - 19,635 19,635 - 0.00% Total Concessions 37,307 36,110 - 42,190 42,190 - 0.00% Total Expenditures 137,955$ 143,680$ 7,218$ 144,054$ 143,654$ (400)$ -0.28% REVENUES BY PROGRAM/FUNCTION 100-5524-4540-4990 Lake Admissions 92,634 93,259 - 98,076 98,076 - 0.00% 100-5524-4525-4990 Lake Programs 4,613 4,135 - 4,020 4,020 0 0.00% 100-5524-4526-4990 Concessions 29,723 29,065 - 39,000 39,000 - 0.00% 100-5524-4525-4704 Food Truck Rally - - - 975 975 - 0.00% Total Revenues 126,970$ 126,459$ -$ 142,071$ 142,071$ 0$ 0.00% Revenues over (under) Expenditures (10,985)$ (17,221)$ (7,218)$ (1,983)$ (1,583)$ 75 2021 Budget Fund 100 - General Government Department: Adult Recreation - 5525 DEPARTMENT DESCRIPTION: SERVICES: * Educational Senior classes, Meals on Wheels, Bus Trips, Instructional Classes * Athletic leagues, Fitness Classes STAFFING (FTE Positions): Position 2017 2018 2019 2020 2021 Program Supervisor Part-Time Part-Time Part-Time Part-Time Part-Time Softball Umpires Part-Time Part-Time Part-Time Part-Time Part-Time Note: All positions are part-time and may include multiple persons depending on participation levels. 2020 ACCOMPLISHMENTS: * Hosted a successful season of six Summer Concerts at Klipstine Park. This included sponsorship solicitation, scheduling and food service organization. * Offered 4 successful food truck rallies throughout the year at Ashwaubomay Park. * Continued to expand senior educational programs offering a wide variety of classes to the community. Partnered with area businesses to co-host with financial backing. * Offered a virtual option for our senior educational programs through Covid-19. 2021 OBJECTIVES: * Continue to offer a wide variety of programing to meet community needs. * Develop relationships with local businesses to partner with them in new class offerings. * Continue to grow programming to utilize community center. * Work with surrounding municipalities to offer bus trips in 2021 to locations such as Downtown Chicago, Brewers game, Bucks Game and New Glarus Oktoberfest/Brewery Tour. * Add a 5th Food Truck Rally due to the success of the events. BUDGET SUMMARY: * Account 6118-Program Supplies: Increase $100 to food truck rally for the additional one rally event in 2021. Expense offset by additional $100 in food truck rally revenue. * Account 8100-Contracted Services: Reduced adult fitness contracted services by $2,100 due to modified class offerings and sizes. Corresponding $2,880 decrease from adult fitness revenue. Adult Recreation offers a wide variety of classes, athletic leagues and services to the Community. We partner with local organizations to offer instructional classes such as golf, tennis and pickleball. We offer a wide variety of fitness classes for all ages and abilities. Our senior programming provides a number of educational classes and community services including Meals on Wheels. 76 2021 Budget Fund 100 - General Government Department: Adult Recreation - 5525 2018 2019 2020 2020 2021 2021 vs 2020 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change 100-5525-5110-Proj Salaries And Wages 8,942 10,239 7,417 9,513 9,513 - 0.00% 100-5525-5210-Proj Medicare/Fica 684 783 567 728 728 - 0.00% Total Personnel Services 9,626 11,022 7,984 10,241 10,241 - 0.00% 100-5525-6101-Proj Operational Supplies 16,930 16,719 9,000 15,850 15,950 100 0.63% 100-5525-6202-Proj Program/Trip Expense - 1,314 750 3,200 3,200 - 0.00% 100-5525-8100-Proj Contracted Services 25,263 19,652 12,500 23,500 22,150 (1,350) -5.74% Total Expenditures 51,819$ 48,752$ 30,234$ 52,791$ 51,541$ (1,250)$ -2.37% EXPENDITURES BY PROGRAM/FUNCTION Softball Program Umpire Wages 5,567 5,435 4,532 5,561 5,561 - 0.00% Site Supervisor Wages 2,827 2,461 1,923 1,815 1,815 - 0.00% Supplies 2,609 4,115 2,133 4,000 4,000 - 0.00% Total Softball Program 11,003 12,011 8,588 11,376 11,376 - 0.00% 4656 - Adult Fitness 14,717 14,694 6,980 14,500 12,400 (2,100) -14.48% 4660 - Adult New Programs 2,499 1,914 1,173 3,411 3,411 - 0.00% 4661 - Adult Bean Bag League 177 50 - 654 654 - 0.00% 4501 - Senior Citizens Program 5,209 7,071 4,737 7,200 7,200 - 0.00% 4431 - Pickleball Program 1,505 221 185 1,250 1,250 - 0.00% 4700 - Summer Concert Program 5,964 5,683 4,600 6,000 6,000 - 0.00% 4650 - Adult Golf Program 3,300 410 - 500 500 - 0.00% 4704 - Food Truck Rally - 6,698 3,971 7,900 8,750 850 10.76% 4699 - Softball Tournament 7,445 - - - - - N/A Total Expenditures 51,819$ 48,752$ 30,234$ 52,791$ 51,541$ (1,250)$ -2.37% REVENUES BY PROGRAM/FUNCTION 100-5525-4546-4701 Community Gardens 1,271 1,104 1,255 1,250 1,250 - 0.00% 100-5525-4547-4703 Rummage Sale 693 864 374 696 696 - 0.00% 100-5525-4525-4421 Bus Trips 2,125 2,320 706 2,430 2,430 - 0.00% 100-5525-4525-4431 Pickleball - - - 1,290 1,290 - 0.00% 100-5525-4525-4501 Senior Citizens 3,365 3,272 2,483 4,865 4,865 - 0.00% 100-5525-4525-4650 Adult Golf - - - 565 565 - 0.00% 100-5525-4525-4652 Adult Summer Softball 12,648 11,821 6,046 12,597 12,597 - 0.00% 100-5525-4525-4656 Adult Fitness 8,670 7,756 5,943 26,643 23,763 (2,880) -10.81% 100-5525-4525-4502 Adult Tennis 180 - - - - - N/A 100-5525-4525-4660 Adult New Programs 17,530 13,182 1,607 2,400 2,400 - 0.00% 100-5525-4525-4661 Bean Bag League - - - 475 475 - 0.00% 100-5525-4525-4700 Summer Concerts 5,700 5,700 4,600 6,000 6,000 - 0.00% 100-5525-4525-4704 Food Truck Rally - 6,404 7,679 10,560 11,410 850 8.05% 100-5525-4525-4699 Softball Tournament 8,701 - - - - - N/A Total Revenues 60,883$ 52,423$ 30,693$ 69,771$ 67,741$ (2,030)$ -2.91% Revenues over (under) Expenditures 9,064$ 3,671$ 459$ 16,980$ 16,200$ 77 2021 Budget Fund 100 - General Government Department: Co-Sponsored Recreation - 5527 DEPARTMENT DESCRIPTION: SERVICES: * Funding assistance for equipment, wages, payroll services, and liability insurance coverage. * Complementary community center usage for desired monthly meetings. * Upkeep, grooming or preparation of respective Village facilities. * Provide staff liaison to attend co-sponsored board meetings and help with program concerns. STAFFING (FTE Positions): Program Positions 2017 2018 2019 2020 2021 Instructors Part-Time Part-Time Part-Time Part-Time Part-Time Aids Part-Time Part-Time Part-Time Part-Time Part-Time AYB Umpire Part-Time Part-Time Part-Time Part-Time Part-Time Swim Club Lifeguard Part-Time Part-Time Part-Time Part-Time Part-Time Note: All positions are part-time and may include multiple persons depending on participation levels. 2020 ACCOMPLISHMENTS: * Worked with Ashwaubenon Youth Baseball (AYB), Ashwaubenon Girls Softball Association (AGSA), and Ashwaubenon Swim Club (ASC) through Covid-19 guidelines to offer safe and * Reorganized normal facility schedules to adhere to social distancing practices. 2021 OBJECTIVES: * Work with Ashwaubenon Youth Soccer Association (AYSA) to offer a safe 2021 season after cancellation of the 2020 season. * Continue partnership with organizations to assist volunteer boards in providing quality recreation programming. * Partner with organizations when applicable to maintain and improve athletic facilities. * Work with Special Children's Program and Ashwaubenon School District to continue the correct balance between staff and participants and offer quality summer programming. The Village partners with seven different organizations to provide programming for 1,000+ children each year. These are: Ashwaubenon Youth Baseball, Ashwaubenon Youth Soccer, Ashwaubenon Girls Softball, Ashwaubenon Wrestling Club, Ashwaubenon Special Children’s, Ashwaubenon Swim Club, and Ashwaubenon Youth Football. The partnership provides partial funding for equipment/wages, free facility use and upkeep, and insurance coverage. Staff will attend organization meetings as needed to provide guidance and direction. 78 2021 Budget Fund 100 - General Government Department: Co-Sponsored Recreation - 5527 2018 2019 2020 2020 2021 2021 vs 2020 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change 100-5527-5110-Proj Salaries And Wages 62,530 70,185 40,821 75,255 75,255 - 0.00% 100-5527-5210-Proj Medicare/Fica 4,784 5,369 3,122 5,757 5,757 - 0.00% Total Personnel Services 67,313 75,554 43,943 81,012 81,012 - 0.00% 100-5527-6101-Proj Operational Supplies 20,328 14,410 17,861 17,861 17,861 - 0.00% 100-5527-8300-4651 Physical/Psych Exams 225 360 - 360 360 - 0.00% 100-5527-8330-4651 Property & Liability Insurance 3,666 3,010 2,808 4,300 4,300 - 0.00% Total Insurance 3,891 3,370 2,808 4,660 4,660 - 0.00% Total Expenditures 91,532$ 93,334$ 64,612$ 103,533$ 103,533$ -$ 0.00% EXPENDITURES BY PROGRAM/FUNCTION 4480 - Special Children's Program 14,836 12,871 - 19,434 19,434 - 0.00% 4481 - Ashwaubenon Youth Baseball 9,316 12,039 3,000 13,442 13,442 - 0.00% 4482 - Ashwaubenon Girls Softball Association 6,573 6,033 5,750 5,750 5,750 - 0.00% 4483 - Ashwaubenon Youth Football Program 2,346 2,346 2,346 2,346 2,346 - 0.00% 4484 - Ashwaubenon Soccer Club 5,400 4,000 4,000 4,000 4,000 - 0.00% 4485 - Ashwaubenon Wrestling Club 427 427 427 427 427 - 0.00% 4486 - Ashwaubenon Swim Club 48,743 52,248 46,281 53,474 53,474 - 0.00% 4651 - Co-Sponsored Administration-Insurance 3,666 3,010 2,808 4,300 4,300 - 0.00% 4651 - Co-Sponsored Administration-Physicals 225 360 - 360 360 - 0.00% Total Expenditures 91,532$ 93,334$ 64,612$ 103,533$ 103,533$ -$ 0.00% REVENUES BY PROGRAM/FUNCTION Wage Reimbursements: 100-5527-4568-4481 Ashwaubenon Youth Baseball 3,566 7,854 7,976 10,442 10,442 - 0.00% 100-5527-4568-4486 Ashwaubenon Swim Club 46,405 53,707 38,305 51,136 51,136 - 0.00% Total Revenues 49,971$ 61,561$ 46,281$ 61,578$ 61,578$ -$ 0.00% Revenues over (under) Expenditures (41,561)$ (31,773)$ (18,331)$ (41,955)$ (41,955)$ 79 2021 Budget Fund 100 - General Government Department: Youth Recreation - 5530 DEPARTMENT DESCRIPTION: SERVICES: * Provide educational classes * Bus Trips * Summer Day Camp * Sports classes and leagues * Offer a variety of special events to unite the community. * Offer summer park program in neighborhood parks. STAFFING (FTE Positions): Program Instructors 2017 2018 2019 2020 2021 Dance Part-Time Part-Time Part-Time Part-Time Part-Time Gymnastics Part-Time Part-Time Part-Time Part-Time Part-Time Pom Pon Part-Time Part-Time Part-Time Part-Time Part-Time Youth Flag Football Part-Time Part-Time Part-Time Part-Time Part-Time New Programs Part-Time Part-Time Part-Time Part-Time Part-Time Special Event Part-Time Part-Time Part-Time Part-Time Part-Time Teen Program Part-Time Part-Time Part-Time Part-Time Part-Time Playground Part-Time Part-Time Part-Time Part-Time Part-Time Program Assistant Part-Time Part-Time Part-Time Part-Time Part-Time Toddler/Preschool Part-Time Part-Time Part-Time Part-Time Part-Time Rookie Basketball Part-Time Part-Time Part-Time Part-Time Part-Time Rookie Football Part-Time Part-Time Part-Time Part-Time Part-Time Rookie Tee Ball Part-Time Part-Time Part-Time Part-Time Part-Time Rookie Soccer Part-Time Part-Time Part-Time Part-Time Part-Time Day Camp Part-Time Part-Time Part-Time Part-Time Part-Time Youth Tennis Part-Time Part-Time Part-Time Part-Time Part-Time Note: All positions are part-time and may include multiple persons depending on participation levels. Youth Recreation offers a wide variety of classes, trips, athletics, special events and services to the Village. We offer a wide range of classes such as dance, tumbling, basketball, soccer and tae kwon do. We offer a flag football league during the fall. Throughout the year we offer bus trips to places like Marquette Mountain, Tundra Lodge, Ashwaubomay and Funset Boulevard. Our Park Program offers children a free and safe place to play at our park system throughout the summer at seven different locations. 80 2021 Budget Fund 100 - General Government Department: Youth Recreation - 5530 2020 ACCOMPLISHMENTS: * Offered four socially distanced neighborhood special events at Fort Howard, Smith, Waterford, and Sand Acres Parks. We offered residents food, games, and outdoor movies. * Hosted 4 outdoor basketball camps to fill a community void when children were unable to attend their usual summer basketball camps. * Safely operated a 10-week summer day camp with a weekly field trip. Extensive Covid-19 cleaning and safety procedures had to be implemented. The Ashwaubenon Community Center was also used as a location this year for several of the weeks. * Park Program was held at Sand Acres, Fort Howard, and Smith Parks. We had 2 staff at each park so Covid-19 cleaning procedures could be in place. * Partnered with Ashwaubenon School District to offer the "Free Summer Lunch Program" at Fort Howard Park during park program hours. A total of 979 meals and 979 breakfast snacks were served at the park throughout the summer, averaging 23 per day. * Created a new middle school and high school flag football league once the school season was canceled. Modifications made to normal league play to minimize contact. 2021 OBJECTIVES: * Continue to modify and expand day-camp activities to keep the camp's reputation and popularity trending upward. * Find creative new games, activities and special events to increase the number of children attending park programs. * Continue to modify programming to ensure safety through Covid-19. * Fill community voids created by Covid-19 impact. Continue to add necessary programming quickly, such as sports camps or leagues. BUDGET SUMMARY: * Personnel Services: $4,950 subtracted from day camp staff expenses and $8,481 subtracted from day camp revenue. Based on projected enrollment due to Covid-19. * Personnel Services: $213 subtracted from tumbling staff expenses due to not having January session in 2021. $510 subtracted from tumbling revenue. * Account 8100-Contracted Services: $1,515 subtracted from bus trip contracted services and $2,275 subtracted from bus trip revenue due to cancelling the 2021 middle school ski trip. 81 2021 Budget Fund 100 - General Government Department: Youth Recreation - 5530 2018 2019 2020 2020 2021 2021 vs 2020 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change 100-5530-5110-Proj Salaries And Wages 73,346 78,422 65,000 89,709 84,913 (4,796) -5.35% 100-5530-5210-Proj Medicare/Fica 5,611 5,999 4,973 6,862 6,495 (367) -5.35% Total Personnel Services 78,957 84,421 69,973 96,571 91,408 (5,163) -5.35% 100-5530-6101-Proj Operational Supplies 22,582 24,911 18,000 24,050 24,050 - 0.00% 100-5530-7100-Proj Training/Conference - 180 - 500 500 - 0.00% 100-5530-7130-Proj Mileage Reimbursement 71 157 84 100 100 - 0.00% Total Travel/Training 71 337 84 600 600 - 0.00% 100-5530-8100-Proj Contracted Services 13,577 8,857 10,000 15,715 14,200 (1,515) -9.64% 100-5530-8300-Proj Physical/Psych Exams 695 600 - 600 600 - 0.00% Total Expenditures 115,883$ 119,126$ 98,057$ 137,536$ 130,858$ (6,678)$ -4.86% EXPENDITURES BY PROGRAM/FUNCTION 4400 - Park Program 36,367 34,818 26,456 42,718 42,718 - 0.00% 4401 - Dance 5,034 5,484 5,400 8,215 8,215 - 0.00% 4402 - Gymnastics/Tumbling 253 564 350 426 213 (213) -50.00% 4404 - Pom Pons - 969 429 3,431 3,431 - 0.00% 4405 - Youth Flag Football - 1,362 3,552 3,552 3,552 - 0.00% 4408 - Youth Tennis - 202 - 1,009 1,009 - 0.00% 4410 - Youth New Programs 5,768 3,216 5,074 3,183 3,183 - 0.00% 4411 - Special Events 8,855 13,447 10,581 10,581 10,581 - 0.00% 4416 - Teen Programs - - - 1,136 1,136 - 0.00% 4420 - Bus Trips - Playground 2,113 2,478 50 1,000 1,000 - 0.00% 4421 - Bus Trips - Other Trips 2,528 - 136 1,515 - (1,515) -100.00% 4422 - Toddler & Pre-School Programs 124 - - 845 845 - 0.00% 4424 - Neighborhood Events 2,874 4,858 2,128 3,000 3,000 - 0.00% 4425 - Rookie Basketball 515 680 234 738 738 - 0.00% 4426 - Rookie Football 2,658 2,677 2,000 1,165 1,165 - 0.00% 4428 - Rookie T-Ball 749 494 82 1,088 1,088 - 0.00% 4429 - Rookie Soccer 257 - 49 1,154 1,154 - 0.00% 4430 - Day Camp 47,788 47,877 41,536 52,780 47,830 (4,950) -9.38% Total Expenditures 115,883$ 119,126$ 98,057$ 137,536$ 130,858$ (6,678)$ -4.86% REVENUES BY PROGRAM/FUNCTION 100-5530-4525-4401 Dance 3,876 3,045 2,171 7,307 7,307 - 0.00% 100-5530-4525-4402 Gymnastics/Tumbling 1,445 963 10 915 405 (510) -55.74% 100-5530-4525-4404 Pom Pons 4,629 2,872 250 2,360 2,360 - 0.00% 100-5530-4525-4405 Youth Flag Football 4,659 3,345 5,795 3,150 3,150 - 0.00% 100-5530-4525-4408 Youth Tennis 1,227 1,170 - 1,210 1,210 - 0.00% 100-5530-4525-4410 Youth New Programs 1,571 1,490 2,720 3,840 3,840 - 0.00% 100-5530-4525-4411 Special Events 2,043 4,044 16 3,482 3,482 - 0.00% 100-5530-4525-4420 Bus Trips - Playground 2,100 1,917 - 1,824 1,824 - 0.00% 100-5530-4525-4421 Bus Trips - Other Trips 1,784 65 - 2,275 - (2,275) -100.00% 100-5530-4525-4422 Toddler & Pre-School Programs 5,120 6,519 3,009 1,200 1,200 - 0.00% 100-5530-4525-4425 Rookie Basketball - 125 - 1,200 1,200 - 0.00% 100-5530-4525-4426 Rookie Football - - - 1,845 1,845 - 0.00% 100-5530-4525-4428 Rookie T-Ball - - - 1,530 1,530 - 0.00% 100-5530-4525-4429 Rookie Soccer - - - 1,620 1,620 - 0.00% 100-5530-4525-4430 Day Camp 60,508 61,671 39,644 62,359 53,878 (8,481) -13.60% Total Revenues 88,962$ 87,226$ 53,615$ 96,117$ 84,851$ (11,266)$ -11.72% Revenues over (under) Expenditures (26,921)$ (31,900)$ (44,442)$ (41,419)$ (46,007)$ 82 2021 Budget Fund 100 - General Government Department: Park Maintenance - 5541 DEPARTMENT DESCRIPTION: SERVICES: * Projects & park upgrade installations and maintenance of 14 picnic shelters. * Grooming and maintenance of 16 baseball/softball diamonds and maintenance of 12 athletic fields. * Maintenance and upkeep of 33 court (basketball, tennis, pickle ball) areas. * General upkeep of 300 acres of parkland and over 12 miles of trails. * Facility maintenance; including marina, storage buildings, ASD playgrounds, trailheads and other. * Grass cutting and trimming of parks, trails,Village medians, select ASD areas and other Village * Set-up and breakdown of all food truck rallies, concerts and other special events. STAFFING (FTE Positions): Position 2017 2018 2019 2020 2021 Park Foreman 1.00 1.00 1.00 1.00 1.00 Park Maintenance 1.00 1.00 1.00 1.25 1.25 Seasonal Part-Time Part-Time Part-Time Part-Time Part-Time Total FTE 2.00 2.00 2.00 2.25 2.25 Note: Seasonal positions are shown as budgeted costs; actuals vary as services are needed. 2020 ACCOMPLISHMENTS: * Assist in installation of entryway sign into Ashwaubomay Park * Start process of clearing along Ashwaubenon Creek to open up entry view of park. * Installation of additional pathway at Hidden Valley Park * Implemented in-house spraying treatments at nortwest woods of Ashwaubomay Park for invasive * Enacted new cleaning procedures for COVID to include all restrooms. * Forestry assistance for tree take-downs and stumping. Increased work load due to EAB. * Preparation and clean-up of facilities for multiple special events; including four Food-Truck Rallies, weekly summer concerts, AGSA and AYB games and tournaments, and Neighborhood Nights. * Playground repair in multiple parks, including replacement of merry-go-round at Fort Howard Park. * Elevated debris clean-up levels along Fox River property due to high water at the Ashwaubenon Marina piers, Ashwaubomay River Trail, and Ashwaubomay Park. * Coordination/assistance with contractors on the Ashwaubenon Plaza reconstruction project. 2021 OBJECTIVES: * Coordination and installation of approved projects. * Continued ADA upgrades in all park quadrants. * Continued pathway and trail development in park system and Village areas. * Continued work to develop "gathering areas" in neighborhood parks. * Installation of a "mini" playground by Ashwaubomay shelter two. Use current stock of equipment. * Coordination as needed with West Main Trail and Ashwaubomay bridge projects. * Sherwood Forest path planning and construction. BUDGET SUMMARY: * Account 8201: Reduction in contracted vehicle repairs due to hire of new mechanic. The Parks Maintenance department is responsible for the upkeep and maintenance of 22 parks and all related facilities/buildings, over 12 miles of trails, athletic fields used by both the public and the Ashwaubenon School District (ASD), and multiple associated facilities. 83 2021 Budget Fund 100 - General Government Department: Park Maintenance - 5541 2018 2019 2020 2020 2021 2021 vs 2020 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change 100-5541-5110-0000 Salaries And Wages 182,709 217,310 217,580 229,730 220,411 (9,319) -4.06% 100-5541-5111-0000 Overtime/Comptime 3,619 4,284 3,000 3,000 3,000 - 0.00% Total Salaries And Wages 186,328 221,594 220,580 232,730 223,411 (9,319) -4.00% 100-5541-5210-0000 Medicare/Fica 13,960 16,623 16,875 17,804 17,090 (714) -4.01% 100-5541-5220-0000 Health Insurance 30,313 29,885 20,457 33,850 30,239 (3,611) -10.67% 100-5541-5225-0000 Dental Insurance 2,283 2,283 2,569 2,569 2,569 - 0.00% 100-5541-5230-0000 Life Insurance 458 560 599 599 611 12 2.00% 100-5541-5250-0000 Retirement 8,620 8,598 9,375 9,375 9,566 191 2.04% Total Benefits 55,635 57,950 49,875 64,197 60,075 (4,122) -6.42% Total Personnel Services 241,963 279,544 270,455 296,927 283,486 (13,441) -4.53% 100-5541-6101-0000 Operational Supplies 4,093 1,303 4,700 2,700 2,700 - 0.00% 100-5541-6109-0000 Janitorial Supplies 1,677 1,947 2,250 2,000 2,000 - 0.00% 100-5541-6110-0000 Athletic Field Supplies 28,995 32,878 19,862 29,862 29,862 - 0.00% Total Supplies 34,764 40,846 26,812 34,562 34,562 - 0.00% 100-5541-6200-0000 Gas & Oil 16,914 16,783 11,000 16,752 16,800 48 0.29% 100-5541-6211-0000 Repairs-Building/Equipment 40,053 41,549 38,000 40,000 40,000 - 0.00% 100-5541-6402-0000 Shoe Allowance 303 184 525 525 525 - 0.00% Total Operating 57,271 58,517 49,525 57,277 57,325 48 0.08% 100-5541-8100-0000 Contracted Services 8,258 8,849 6,300 8,400 8,400 - 0.00% 100-5541-8201-0000 Vehicle Repairs 24,852 20,401 16,000 16,000 12,000 (4,000) -25.00% 100-5541-8202-0000 Equipment Use Charge 25,601 28,790 22,440 22,440 20,580 (1,860) -8.29% 100-5541-8205-0000 Equipment Rental 9,012 9,152 7,550 8,300 8,075 (225) -2.71% Total Purchased Services 67,723 67,192 52,290 55,140 49,055 (6,085) -11.04% 100-5541-8300-0000 Physical/Psych Exams 540 645 925 650 650 - 0.00% 100-5541-8400-0000 Gas & Electric 30,324 36,283 32,500 43,932 36,000 (7,932) -18.06% 100-5541-8401-0000 Water/Sewer/Storm Water 26,193 20,111 11,000 24,000 24,000 - 0.00% Total Utilities 56,517 56,394 43,500 67,932 60,000 (7,932) -11.68% Total Expenditures 458,778$ 503,138$ 443,507$ 512,488$ 485,078$ (27,410)$ -5.35% 84 2021 Budget Fund 100 - General Government Department: Community Center - 5551 DEPARTMENT DESCRIPTION: SERVICES: * Event rentals * Meeting rooms * Recreation program facility * Special event location STAFFING (FTE Positions): Position 2017 2018 2019 2020 2021 Supervisor 0.60 0.60 0.60 0.60 0.60 Park Maintenance 0.00 0.00 0.00 0.50 0.50 Weekend Staff Part-Time Part-Time Part-Time Part-Time Part-Time Total FTE 0.60 0.60 0.60 1.10 1.10 2020 ACCOMPLISHMENTS: * Community Center held 163 paid rentals the past year as facilty usage steadily increased during the * Additional 1,104 facility uses for Park and Recreation programming, community meetings and events, and school district needs. * Able to reopen facility in July to rental permits by implementing staff and rental group cleaning and sanitizing procedures. * Effectively enforced mandated health guidelines issued from the state. * Moved numerous recreation programs to the Community Center due to not having school district facility access during Covid-19. 2021 OBJECTIVES: * Continue to increase revenue through increased rental utilization. * Continue increased programming by offering new classes and special events. * Continue seeking partnerships to help in offering unique programming with a goal to draw larger participation. * Maximize and balance facility utilization through programming, rentals and community based organization usage. BUDGET SUMMARY: * Rental Revenues: $5,000 projected rental revenue decrease due to Covid-19 The Ashwaubenon Community Center is a public facility where we provide recreational programming to Village residents. This facility is host to many senior classes and events. When not being used for programming the facility is available to residents to rent out. The community center is also host to many meetings for our co-sponsored groups and businesses in the area. 85 2021 Budget Fund 100 - General Government Department: Community Center - 5551 2018 2019 2020 2020 2021 2021 vs 2020 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change 100-5551-5110-0000 Salaries And Wages 23,952 54,933 33,000 51,970 52,194 224 0.43% 100-5551-5210-0000 Medicare/Fica 1,825 3,956 2,525 3,975 3,993 18 0.45% 100-5551-5220-0000 Health Insurance - 15,643 6,871 7,928 9,099 1,171 14.77% 100-5551-5225-0000 Dental Insurance - 834 571 571 571 - 0.00% 100-5551-5230-0000 Life Insurance - 24 21 21 22 1 4.76% 100-5551-5250-0000 Retirement 9 1,808 1,439 1,439 1,485 46 3.20% Total Benefits 1,834 22,266 11,427 13,934 15,170 1,236 8.87% Total Personnel Services 25,786 77,281 44,427 65,904 67,364 1,460 2.22% 100-5551-6101-0000 Operational Supplies 2,190 1,518 2,200 2,700 2,700 - 0.00% 100-5551-6108-0000 Concession Supplies 44 125 25 350 350 - 0.00% 100-5551-6109-0000 Janitorial Supplies 4,771 5,050 5,000 5,310 5,310 - 0.00% Total Supplies 7,006 6,692 7,225 8,360 8,360 - 0.00% 100-5551-6211-0000 Repairs-Building/Equipment 6,919 2,661 13,000 5,000 5,000 - 0.00% 100-5551-6214-0000 Fire Alarm/Security Maint 375 1,168 1,616 1,050 1,050 - 0.00% Total Operating 7,294 3,900 14,616 6,050 6,050 - 0.00% 100-5551-8106-0000 Cleaning Contract - 3,211 1,500 3,000 3,000 - 0.00% 100-5551-8400-0000 Gas & Electric 21,338 18,392 19,217 20,964 20,964 - 0.00% 100-5551-8401-0000 Water/Sewer/Storm Water 4,010 3,118 2,926 2,300 2,300 - 0.00% 100-5551-8405-0000 Television Expenses 1,323 880 1,452 1,452 1,452 - 0.00% Total Utilities 26,671 22,390 23,595 24,716 24,716 - 0.00% Total Expenditures 77,141$ 113,714$ 91,363$ 108,030$ 109,490$ 1,460$ 1.35% RENTAL REVENUES 100-5500-4537-4002 Activity Room - - - 18,390 16,470 (1,920) -10.44% 100-5500-4537-4002 Grand Park Room - All 62,041 71,361 46,198 26,050 23,650 (2,400) -9.21% 100-5500-4537-4002 Grand Park Room - East - - - 10,758 10,078 (680) -6.32% 100-5500-4537-4002 Grand Park Room - West - - - 570 570 - 0.00% 100-5500-4537-4002 Grand Park Room - Kitchen - - - 1,680 1,680 - 0.00% 100-5500-4537-4002 Lifelong Learning Institute - - - 770 490 (280) -36.36% Total Revenues 62,041$ 71,361$ 46,198$ 58,218$ 52,938$ (5,280)$ -9.07% Revenues over (under) Expenditures (15,100)$ (42,353)$ (45,165)$ (49,812)$ (56,552)$ 86 2021 Budget Fund 100 - General Government Department: Performing Arts Center - 5561 DEPARTMENT DESCRIPTION: STAFFING (FTE Positions): BUDGET SUMMARY: * Assume 2.0% increase to PAC staff salary effective 09/01/21. 2018 2019 2020 2020 2021 2021 vs 2020 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change 100-5561-7100-0000 Training/Conference - 2,747 546 - - - N/A 100-5561-8100-0000 Contracted Services 58,245 72,842 80,675 74,224 78,646 4,422 105.96% Total Expenditures 58,245$ 75,589$ 81,221$ 74,224$ 78,646$ 4,422$ 105.96% The Performing Arts Center department funds the Village's share of the cost of the PAC manager and technical assistant positions. The overall personnel services costs of the position is split 50/50 with the Ashwaubenon School District. The primary function of these positions are to manage the use of the facility. Both the PAC manager and technical assistant position are paid positions through the Ashwaubenon School District where the Village is billed for 50% of the overall personnel services costs. 87 2021 Budget Fund 100 - General Government Department: Forestry Administration - 5610 DEPARTMENT DESCRIPTION: SERVICES: * Design, planning, planting and management of street and park trees, landscapes, greenspaces, and beautification projects within the Village. * Provide technical assistance to residents and Village staff on issues related to trees. * Coordinate Village’s volunteer based Adopt-A-Park and Adopt-A-Garden programs. * Coordination and implementation of the Village's EAB response plan STAFFING (FTE Positions): Position 2017 2018 2019 2020 2021 Forester 1.00 1.00 1.00 1.00 1.00 Park Maintenance 0.00 0.00 0.00 0.25 0.25 Seasonal Part-Time Part-Time Part-Time Part-Time Part-Time Total FTE 1.00 1.00 1.00 1.25 1.25 Note: Seasonal positions are shown as budgeted; actuals vary as services are needed. 2020 ACCOMPLISHMENTS: * Planted 34 trees throughout the Village. Participation in the "Packer's First Down for Trees" tree planting program was delayed due to COVID19 but will provide 33 trees to plant throughout the * Continued implementation of the Village's EAB readiness plan to include preparation of an EAB Management Funding Request and subsequent bonding of funds in the amount of $1.54 million. * Completed sectional street tree pruning in Management Area 7 (Park Place, Sherwood Forest and Smith Park neighborhoods) and Management Area 9 (Airport Shell and Smith Park neighborhoods). * Pruned all non-ash trees in the Dutchman Creek Conservancy Area from Shady Lane to Kimberly * Tree work completed this year (through September 17): pruned 590 trees (306 standard, 130 raising, 100 sidewalk clearance, 15 training, 11 storm damage, 28 misc. prune), removed 59 trees and ground * Cleared all Village Sidewalks of Vegetative obstructions to keep them safe for pedestrians. * Cleared the Business Park Trail (from Waube to West Main) of encroaching vegetation. * Finished painting the remaining brown park signs throughout the Village. * Sucessfully received a tree planting grant in partnership with NEW Water to plant 100 trees over the next two years at Ashwaubomay, Smith and Argonne Parks. Trees will be utilized to replace the canopy loss due to EAB. Ashwaubenon’s Urban Forestry program provide a safe urban forest while striving to preserve the natural beauty and benefits that trees and greenspace provide our residents and visitors. This effort seeks to maximize the environmental and psychological benefits of our urban forest, while enhancing property values and quality of life for residents. 88 2021 Budget Fund 100 - General Government Department: Forestry Administration - 5610 2021 OBJECTIVES: * Begin implementation of a removal program for the 1056 inventoried street and park ash trees. Assess and develop strategies to manage ash trees located in natural areas including wooded areas of our parks and conservancy areas. * Sectional Street Tree Pruning in Management Area 10 (Pioneer Park neighborhood) as resources allow. This area was last pruned in 2009. * Removal and replacement of street and park trees as identified in annual fall survey. * Continue to strive for a 6-year pruning cycle for Village maintained trees that includes a young tree training program for trees less than 10" in diameter. * Complete young tree pruning on 550 trees less than 10" in Management Areas 1 and 3 that are less than 10" in diameter. BUDGET SUMMARY: * The 2021 Forestry budget request will remain stable from previous years due to several recent large equipment purchases (aerial truck and stump grinder) and the Emerald Ash Borer Management project that was discussed and funded outside the conventional budget process. 89 2021 Budget Fund 100 - General Government Department: Forestry Administration - 5610 2018 2019 2020 2020 2021 2021 vs 2020 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change 100-5610-5100-0000 Salaries And Wages 125,526 133,185 127,343 127,343 129,989 2,646 2.08% 100-5610-5210-0000 Medicare/Fica 9,138 9,728 9,742 9,742 9,944 202 2.07% 100-5610-5220-0000 Health Insurance 11,318 9,331 11,843 14,535 17,394 2,859 19.67% 100-5610-5225-0000 Dental Insurance 1,142 1,142 1,427 1,427 1,427 - 0.00% 100-5610-5230-0000 Life Insurance 95 120 171 171 174 3 1.75% 100-5610-5250-0000 Retirement 4,055 4,326 5,318 5,318 5,432 114 2.14% Total Benefits 25,749 24,646 28,501 31,193 34,371 3,178 10.19% Total Personnel Services 151,275 157,958 155,844 158,536 164,360 5,824 3.67% 100-5610-6101-0000 Operational Supplies 6,685 4,560 5,000 4,700 4,700 - 0.00% 100-5610-6200-0000 Gas & Oil 6,199 6,176 5,200 5,856 6,200 344 5.87% 100-5610-6201-0000 Landscaping Supplies 8,046 7,596 9,200 9,200 9,200 - 0.00% 100-5610-6213-0000 Software Maintenance 1,350 1,100 1,350 1,350 1,350 - 0.00% 100-5610-6402-0000 Shoe Allowance 175 172 175 175 175 - 0.00% Total Operating 15,770 15,044 15,925 16,581 16,925 344 2.07% 100-5610-7100-0000 Training/Conference 317 778 13 1,100 1,100 - 0.00% 100-5610-7120-0000 Dues & Subscriptions 553 350 330 330 330 - 0.00% Total Travel/Training 870 1,128 343 1,430 1,430 - 0.00% 100-5610-8100-0000 Contracted Services 44,804 24,251 50,000 72,750 72,750 - 0.00% 100-5610-8114-0000 Tree Planting - Village 8,795 4,688 9,500 11,000 11,000 - 0.00% 100-5610-8117-0000 Tree Planting - Residents 8,263 3,563 3,000 3,000 3,000 - 0.00% 100-5610-8201-0000 Vehicle Repairs 435 12,149 2,500 2,500 2,500 - 0.00% 100-5610-8202-0000 Equipment Use Charge 11,707 17,063 24,000 24,000 22,488 (1,512) -6.30% Total Purchased Services 74,003 61,715 89,000 113,250 111,738 (1,512) -1.34% 100-5610-8300-0000 Physical/Psych Exams 225 320 330 330 330 - 0.00% Total Expenditures 248,718$ 240,835$ 266,442$ 294,827$ 299,483$ 4,656$ 1.58% REVENUES 100-5600-4556-0000 Resident Tree Planting 1,696 3,300 1,300 3,000 3,000 - 0.00% Total Revenues 1,696$ 3,300$ 1,300$ 3,000$ 3,000$ -$ 0.00% 90 2021 Budget Fund 100 - General Government Department: Animal Control - 5810 DEPARTMENT DESCRIPTION: SERVICES: * Retrieving and/or trapping animals at large. * Transporting injured animals. * Rescue animals thet are in danger, sick, injured. * Investigate animal bites. * Investigate animal cruelty/neglect cases and nuisance complaints. STAFFING (FTE Positions): 2020 ACCOMPLISHMENTS: * Handled 333 animal complaints, January - August. * Transported 32 animals to the Wisconsin Humane Society. * Responded to numerous incidents of animals in vehicles during the summer, including gaining access and removing two dogs which resulted in citations in both instances. 2021 OBJECTIVES: * Educate and enforce all State and local animal laws and ordinances. * Continue education on the risk of leaving animals in vehicles. * As available, provide training to new part-time CSO in handling animal investigations. 2018 2019 2020 2020 2021 2021 vs 2020 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change 100-5810-6101-0000 Operational Supplies 470 72 100 500 250 (250) -50.00% 100-5810-7100-0000 Training/Conference - 55 - - - - N/A 100-5810-8103-0000 Rodent Control 2,213 476 1,395 1,395 1,395 - 0.00% 100-5810-8105-0000 Humane Society 3,540 5,876 3,500 6,000 5,000 (1,000) -16.67% Total Purchased Services 5,753 6,351 4,895 7,395 6,395 (1,000) -13.52% Total Expenditures 6,223$ 6,479$ 4,995$ 7,895$ 6,645$ (1,250)$ -15.83% Community Service Officers are responsible for monitoring the welfare of domestic and wild animals and ensuring the safety of citizens from animal annoyance or other animal contacts that pose health risks. No staffing needs are required for the Animal Control budget. Existing Community Service Officers (CSO) handle responsibilities. This department was supplied with (2) CSO's, (1) full-time and (1) part-time. In 2020, the full-time CSO was transitioned to evidence duties only, leaving the animal control department with (1) part-time CSO. 91 2021 Budget Fund 100 - General Government Department: Economic Development - 5651 DEPARTMENT DESCRIPTION: SERVICES: * Assist with the Village's tax incremental financing programs. * Assist with business processing. * Act as liaison between Village and existing business community. * Manage the Village's Inspection Department STAFFING (FTE Positions): 2020 ACCOMPLISHMENTS: * Secured a $476,000 WEDC Idle Sites Grant for Aldon Station. * Successfully recruited a firm to start development of the Village-owned Mike McCarthy Way property in TID #5. * Completed a Request for Proposals to solicit development for Village-owned property on Mike McCarthy Way. * Completed a draft revision to the Village's sign ordinance. * Completed the two housing reports required by the State of Wisconsin. * Revamped the process for administration of short-term rental licensing and enforcement. * Completed a draft revision to the Village's dimensional standards and greenspace requirements. 2021 OBJECTIVES: * Continue to find efficiencies in the processes for permitting and inspections. * Promote redevelopment opportunities within TID #5. * Support efforts at redevelopment and reinvigorating around Bay Park Square Mall. * Continue modifications to the zoning code to make it more user friendly and understandable to the BUDGET SUMMARY: * Account 6100 - Supplies: Reduced to match actual trend. * Account 7100 - Training/Conference: Reduced to reflect realities of fewer training opportunities with COVID-19 * Account 7130 - Mileage Reimbursement: Zeroed out to match actual trend The Economic Development Department coordinates activities for the recruitment and retention of businesses, communicates the economic development vision, and facilitates redevelopment opportunities that reflect the vision. Director_of_Community_Development 1.00 1.00 1.00 1.00 1.00 Position_______________________ 2017 2018 2019 2020 2021 92 2021 Budget Fund 100 - General Government Department: Economic Development - 5651 2018 2019 2020 2020 2021 2021 vs 2020 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change 100-5651-5100-0000 Salaries And Wages 74,841 89,126 88,804 94,326 96,212 1,886 2.00% 100-5651-5210-0000 Medicare/Fica 5,729 6,790 6,794 7,216 7,360 144 2.00% 100-5651-5225-0000 Dental Insurance 1,142 1,142 1,142 1,142 1,142 - 0.00% 100-5651-5230-0000 Life Insurance 94 123 209 222 356 134 60.36% 100-5651-5250-0000 Retirement 4,966 5,778 5,817 6,367 6,494 127 1.99% Total Benefits 11,931 13,833 13,962 14,947 15,352 405 2.71% Total Personnel Services 86,772 102,959 102,766 109,273 111,564 2,291 2.10% 100-5651-6100-0000 Office Supplies 101 46 100 400 200 (200) -50.00% 100-5651-6213-0000 Software Maintenance 800 800 800 800 800 - 0.00% 100-5651-7100-0000 Training/Conference 789 850 250 2,250 640 (1,610) -71.56% 100-5651-7120-0000 Dues & Subscriptions 195 963 495 495 465 (30) -6.06% 100-5651-7130-0000 Mileage Reimbursement - - - 100 - (100) -100.00% Total Travel/Training 984 1,813 745 2,845 1,105 (1,740) -61.16% 100-5651-8116-0000 Economic Development 6,785 5,354 5,950 6,450 6,450 - 0.00% Total Expenditures 95,442$ 110,971$ 110,361$ 119,768$ 120,119$ 351$ 0.29% 93 Village of ASHWAUBENON 2021 Operating Budget SPECIAL REVENUE FUNDS 2021 Budget Special Revenue Funds Summary Report Stadium Park K-9 DARE/ Citizens Cadets Excess Employee Account Development Donation Program Liaison Academy Program Sales Tax Retirement TOTAL REVENUES General Property Taxes -$ -$ -$ 12,500$ -$ -$ -$ 25,000$ 37,500$ Public Charges for Services 72,000 - - - - - - - 72,000 Interest 480 - 84 10 - 20 - - 594 Donations - 15,000 1,500 2,000 500 - - - 19,000 Miscellaneous - - - - - 2,500 - - 2,500 Total Revenues 72,480 15,000 1,584 14,510 500 2,520 - 25,000 131,594 EXPENDITURES 9110Current Public Safety - - 4,110 16,505 2,946 5,100 - 325,000 353,661 9190Capital Outlay 287,500 20,871 - - - - 45,297 - 353,668 Total Expenditures 287,500 20,871 4,110 16,505 2,946 5,100 45,297 325,000 707,329 Excess of Revenues (under) Expenditures (215,020) (5,871) (2,526) (1,995) (2,446) (2,580) (45,297) (300,000) (575,735) OTHER FINANCING SOURCES Transfers In - - - - 2,446 2,100 - - 4,546 Net Change in Fund Balance (215,020) (5,871) (2,526) (1,995) - (480) (45,297) (300,000) (571,189) Fund Balance - January 1 226,941 5,871 40,279 2,294 3,822 8,844 45,297 330,907 664,255 Fund Balance - December 31 11,921$ -$ 37,753$ 299$ 3,822$ 8,364$ -$ 30,907$ 93,066$ 94 2021 Budget Special Revenue Funds Park Development - Fund 200 DEPARTMENT DESCRIPTION: STAFFING (FTE Positions): * Projects are completed with various village employees or through contracted services. 2020 ACCOMPLISHMENTS: * No project work in 2020. 2021 OBJECTIVES: * Planning and coordination of eligible projects as approved by Village Board. * Continued planning of Village of Ashwaubenon major trail systems, including Klipstine Fitness trail. * Begin planning blueprints for potential Fort Howard Park restroom & potential planning for a splashpad (phased in at a later point). * Begin work on Sherwood Forest Park pathway improvements; including a footbridge over the creek leading to the pond. Total estimated cost of $150,000 is split between the Park Development and Park and Recreation Capital Projects (from $75,000 of cell tower revenue) funds. * Potential trail additions to Ashwaubomay River Trail and Main Street Trail. * Potential electronic fitness station addition to Klipstine Fitness Trail. * Potential small additions to trails at the Ashwaubenon Sports Complex and Pioneer Park. CAPITAL REQUESTS: Project Name: Main Street Trail Cost: $100,000 Type: Infrastructure - New Useful Life: 25 Years Description: West Main Avenue Trail from Sand Acres eastward to traffic circle Justification: Make full connection for new neighborhoods south of "West Main Avenue" and west of Packerland. Project costs are paid with TIF and Park Development funds. Project Name: Ashwaubomay Park Trail & Bridge Cost: $100,000 Type: Infrastructure - New Useful Life: 25 Years Description: Bridge across Ashwaubomay and exterior walking trail in park Justification: Continuation of Ashwaubomay River Trail project. Project costs are paid with TIF and Park Development funds. The Park Development Fund accounts for the collection and related expenditures of the park impact fee charged to developers as a building fee. Funds are used to finance new park development and new park equipment. 95 2021 Budget Special Revenue Funds Park Development - Fund 200 Project Name: Sherwood Forest Pond Bridge and Pathway Cost: $75,000 Type: Sherwood Forest Useful Life: 200 - Park Development Description: Sherwood Forest pond bridge and pathway (west of Shady) Justification: Expand heavily used walking system in Sherwood. Enhance area around pond due to increased usage. Total cost of $150,000 is split 50/50 with Park and Recreation Capital Projects fund from cell tower revenue. Project Name: Ashwaubomay Park Shelter Improvements Cost: $7,500 Type: Ashwaubomay Useful Life: 200 - Park Development Description: Ashwaubomay Park shelter 1 & 2 concrete pad additions and tables. Justification: Improved amenities and seating area to accommodate groups. Project Name: Ashwaubenon Sports Complex trail addition Cost: $5,000 Type: Ash. Sports Complex Useful Life: 200 - Park Development Description: Crusher dust trail addition from the backside of the softball complex to the soccer shelter/restroom Justification: Completes loop that people already traversing. Increased growth in area..more people using facility. Cost is for crusher dust and ground fabric. 96 2021 Budget Special Revenue Funds Park Development - Fund 200 2018 2019 2020 2020 2021 2021 vs 2020 Budget Account Actual Actual Forecast Budget Budget $ Change % Change REVENUES 200-5500-4570-0000 Park Impact Fees 100,273$ 79,547$ 33,958$ 72,000$ 72,000$ -$ 0.00% 200-5500-4600-0000 Interest 414 462 480 480 480 - 0.00% Total Revenues 100,687 80,009 34,438 72,480 72,480 - 0.00% EXPENDITURES 200-5500-9154-0000 Capital Outlay 92,015 18,768 - - 287,500 287,500 N/A Excess of Revenues over (under) Expenditures 8,672 61,241 34,438 72,480 (215,020) (287,500) -396.66% OTHER FINANCING SOURCES (USES) 200-5500-4810-0000 Transfers In - 270 - - - - N/A 200-5500-9200-0000 Transfer Out - (32,344) - - - - N/A Net Change in Fund Balance 8,672 29,167 34,438 72,480 (215,020) Fund Balance - January 1 154,664 163,336 192,503 184,972 226,941 Fund Balance - December 31 163,336$ 192,503$ 226,941$ 257,452$ 11,921$ 97 2021 Budget Special Revenue Funds Donation - Fund 240 DEPARTMENT DESCRIPTION: STAFFING (FTE Positions): * Projects are completed with various village employees of through contracted services. 2020 ACCOMPLISHMENTS: * SRO tactical equipment * Public Safety speed board. * Park swing in honor of Stephen Kidd * Ashwaubomay Park flag pole and lighting. * Bike Rodeo equipment. * Various park memorial trees and benches. 2021 OBJECTIVES: * Apply donated funds to respective requests. 2018 2019 2020 2020 2021 2021 vs 2020 Budget Account Actual Actual Forecast Budget Budget $ Change % Change REVENUES 240-5100-4600-0000 Interest 211$ -$ -$ -$ -$ -$ N/A 240-5100-4702-0000 Donations 171,273 29,198 7,295 25,000 15,000 (10,000) -40.00% Total Revenues 171,484 29,198 7,295 25,000 15,000 (10,000) -40.00% EXPENDITURES 240-5100-9121-0000 Capital Outlay 107,935 36,976 20,000 37,624 20,871 (16,753) -44.53% Excess of Revenues over (under) Expenditures 63,549 (7,778) (12,705) (12,624) (5,871) 6,753 -53.49% OTHER FINANCING SOURCES (USES) 240-5100-9200-0000 Transfers Out (47,543) (2,270) - - - - N/A Net Change in Fund Balance 16,006 (10,048) (12,705) (12,624) (5,871) Fund Balance - January 1 12,618 28,624 18,576 12,624 5,871 Fund Balance - December 31 28,624$ 18,576$ 5,871$ -$ -$ This fund is used to account for revenue and expenditures related to various donations made to the Village of Ashwaubenon. 98 2021 Budget Special Revenue Funds K-9 Program - Fund 242 DEPARTMENT DESCRIPTION: SERVICES: * Canine Officer will perform police patrol, investigation, enforce traffic regulations and related law enforcement activities. * Protect life and property by performing firefighting, emergency medical aid, rescue and fire duties. * Patrol with, and care for a police dog in specialized duties such as; narcotic detection, building searches, suspect and missing persons tracking, and related law enforcement duties. * Provide approved canine demonstrations and talks to foster positive community relations. STAFFING (FTE Positions): * Ashwaubenon Public Safety allocates one officer/handler to the program. 2020 ACCOMPLISHMENTS: * 112 K-9 Deployments * 40 Drug Seizures * 3 Cash seizures totaling $8,153 * 39 Apprehensions/assisted arrests with suspects who were threatening harm to others. 2021 OBJECTIVES: * Continue strong working relationship with K-9 Units across Brown County. * Continue to work with area businesses and US Postal Service on narcotics detection. * Continue to keep Ole in best health possible. * Enhance interactive K-9 activities with patrol as staffing allows. The K-9 Program is used to assist Ashwaubenon Public Safety in search and seizure operations such as drug searches, criminal tracking and missing person searches. This fund is used to account for donations received and used towards the K-9 Program. Expenditures are realized only as needed and if proper funding exists. K9 Officer and vehicle are funded in General Fund. This fund covers the K9 dog's personal care and maintenance. Over the past three decades the Public Safety Department has experienced tremendous change in population numbers, increased personnel, changes in department structure and increased criminal activity within the community. The Village of Ashwaubenon has seen increases in transient population along with government subsidized housing. Increases in illicit drug trafficking and other criminal activities have followed as well. A K-9 unit not only can be used to find illicit drugs, it can track criminals and aid in finding missing persons. Ashwaubenon Public Safety's K-9 is a dual purpose (Drug/Patrol). 99 2021 Budget Special Revenue Funds K-9 Program - Fund 242 2018 2019 2020 2020 2021 2021 vs 2020 Budget Account Actual Actual Forecast Budget Budget $ Change % Change REVENUES 242-5200-4600-0000 Interest 59 105 125 - 84 84 N/A 242-5200-4702-0000 Donations 5,120 1,405 1,491 1,500 1,500 - 0.00% 242-5200-4911-0000 Merchandise Sales 1,749 251 60 - - - N/A 242-5200-4911-0000 Raffle Ticket Sales 32,164 - - - - 242-5200-4752-0000 Refunds 3,394 2,061 - - - - N/A Total Revenues 42,486 3,822 1,676 1,500 1,584 84 5.60% EXPENDITURES 242-5200-6100-0000 Supplies / Equipment / Services 567 537 382 2,000 2,000 - 0.00% 242-5200-7100-0000 Travel - Training 6,081 975 1,671 1,000 1,000 - 0.00% 242-5200-8302-0000 Insurance 1,110 1,110 1,110 1,110 1,110 - 0.00% 242-5200-6100-0000 Merchandise Sales (shirts & coins) - 1,280 - - - - N/A 242-5200-6100-0000 Raffle Costs 10,163 1,863 - - - - N/A Total Expenditures 17,921 5,765 3,163 4,110 4,110 - 0.00% Excess of Revenues over (under) Expenditures 24,565 (1,943) (1,487) (2,610) (2,526) 84 -3.22% OTHER FINANCING SOURCES (USES) 242-5200-4810-0000 Transfers In 894 - - - - - N/A Net Change in Fund Balance 25,459 (1,943) (1,487) (2,610) (2,526) Fund Balance - January 1 18,250 43,709 41,766 40,674 40,279 Fund Balance - December 31 43,709$ 41,766$ 40,279$ 38,064$ 37,753$ 100 2021 Budget Special Revenue Funds DARE/Liaison Program - Fund 243 DEPARTMENT DESCRIPTION: SERVICES: * D.A.R.E. is taught to approximately 26 million children in the United States. Curriculum gives students the tools needed to avoid peer pressure, getting involved in alcohol, drugs, gangs and violence and teaches them to look for friends who will not get them involved in aforementioned items. * The Liaison officers are a resource for kids. Students will speak to the officers about legal issues, problems faced at home or in the community, career path opportunities, personal relationships and other issues facing the students today. * The Liaison officers are a resource for schools as well. The officers also assist in teaching several courses including; government classes, health classes, "search and seizure" classes and "gang awareness" classes. All classes are done in cooperation with the classroom teacher. STAFFING (FTE Positions): * Ashwaubenon Public Safety allocates one officer to the program. 2020 ACCOMPLISHMENTS: * Worked with school administration to improve school safety. 2021 OBJECTIVES: * Continue to build and foster positive relationships between law enforcement and students. * Plan and coordinate Bike Safety Program. * Teach Human Trafficking awareness in the schools. * Continue to coordinate with school officials on Homecoming activities and education. The Police-School Liaison program has been in existence in our community since January of 1995. The goal of this program is "The prevention of juvenile delinquency and the fostering of positive community relations." Public Safety feels this is some of the best staffing allocation. Two officers are assigned to Village schools. Officer Jackie Dunlap works with kindergarten through fifth grades as the Liaison officer and a certified D.A.R.E. instructor. Officer Dunlap also shares duties for Parkview Middle School with Officer Everetts who works with the sixth through twelfth grades in the same capacity. 101 2021 Budget Special Revenue Funds DARE/Liaison Program - Fund 243 2018 2019 2020 2020 2021 2021 vs 2020 Budget Account Actual Actual Forecast Budget Budget $ Change % Change REVENUES 243-5200-4000-0000 General Property Taxes 9,204 11,738 12,500 12,500 12,500 - 0.00% 243-5200-4600-0000 Interest 55 35 13 - 10 10 N/A Donations - - - 2,000 2,000 - 0.00% Total Revenues 9,259 11,773 12,513 14,500 14,510 10 0.07% EXPENDITURES 243-5200-5111-0000 Overtime 14,280 11,738 12,500 12,500 12,500 - 0.00% 243-5200-6100-0000 Supplies 3,668 4,491 4,005 4,005 4,005 - 0.00% 243-5200-7100-0000 Travel/Training - 297 - - - - N/A Total Expenditures 17,948 16,526 16,505 16,505 16,505 - 0.00% Excess of Revenues over (under) Expenditures (8,689) (4,753) (3,992) (2,005) (1,995) 10 -0.50% OTHER FINANCING SOURCES (USES) 243-5200-9200-0000 Transfer Out (9,204) - - - - - N/A Net Change in Fund Balance (17,893) (4,753) (3,992) (2,005) (1,995) Fund Balance - January 1 28,932 11,039 6,286 6,754 2,294 Fund Balance - December 31 11,039$ 6,286$ 2,294$ 4,749$ 299$ 102 2021 Budget Special Revenue Funds Citizen's Academy Program - Fund 244 DEPARTMENT DESCRIPTION: SERVICES: * * STAFFING (FTE Positions): * 2020 ACCOMPLISHMENTS: * 2021 OBJECTIVES: * Safe and successful class that continues to engage our community. * Fill 2022 class opening by June 2021. * Seek Sponsorship or grant in 2021. 2018 2019 2020 2020 2021 2021 vs 2020 Budget Account Actual Actual Forecast Budget Budget $ Change % Change REVENUES 244-5200-4600-0000 Interest 8$ 10$ 7$ -$ -$ -$ N/A 244-5200-4702-0000 Donations 200 - - 500 500 - 0.00% 244-5200-4790-0000 Miscellaneous 596 - - - - - N/A Total Revenues 804 10 7 500 500 - 0.00% EXPENDITURES 244-5200-5111-0000 Overtime 3,572 2,246 1,897 2,246 2,246 - 0.00% 244-5200-6100-0000 Supplies 1,706 413 127 700 700 - 0.00% Total Expenditures 5,278 2,659 2,024 2,946 2,946 - 0.00% Excess of Revenues over (under) Expenditures (4,474) (2,649) (2,017) (2,446) (2,446) - 0.00% OTHER FINANCING SOURCES (USES) 244-5200-4810-0000 Transfers In 3,678 2,246 1,897 2,446 2,446 - 0.00% Net Change in Fund Balance (796) (403) (120) - - Fund Balance - January 1 5,141 4,345 3,942 4,352 3,822 Fund Balance - December 31 4,345$ 3,942$ 3,822$ 4,352$ 3,822$ 8 Weekly classes run on Wednesday evenings 6p-9:30p (Starting January - Ending March) Opportunity is given for all graduates to join VIPS. Educates class members on firearms, defense and arrest tactics, Tours of Jail and Communications Center as well as many others. The Ashwaubenon Public Safety Citizen's Academy is a public relations program that educates the public on activities and procedures of our department. The program runs 8 weeks in January thru March. It has been a very effective program and usually holds a waiting list over a year. Several of the academy members then choose to go on and become members of the Volunteer in Police Service (VIPS). The VIPS give back countless hours to Village events and programs which make a positive impact on our community. Three of our current VIPS board members are from recent Citizen's Academy classes. In the current state of law enforcement it is so very important to engage our communities so they take an active role in deterring crime and staying vigilant, so we can maintain our high standards for quality of life. In 2014 the program was tasked with a re-creation. The program had been stagnant and cancelled for several years. Since then, the program has had 20-22 members yearly and is in demand. The program successfully applied for grants in 2014 and 2017. Grants opportunities, donations, and sponsorships have been sought to assist in the funding of this program. No classes in 2020 due to COVID-19. Ashwaubenon Public Safety's Program coordinator is Captain Brian Amenson. The program is taught by various members of the department. 103 2021 Budget Special Revenue Funds Cadets Program - Fund 245 DEPARTMENT DESCRIPTION: SERVICES: * The post voluntarily assists in any department requested event, at no additional expense to the Village of Ashwaubenon. STAFFING (FTE Positions): * 1 Lieutenant and 4 Public Safety Officers rotate duties. Wages covered by transfer in of funds. 2020 ACCOMPLISHMENTS: * Completed re-branding from Police Explorers to Public Safety Cadets. * One PSO advisor serves on National Advisory Committee for Public Safety Cadets. * Fielded a team of cadets to compete at the WLEEAA State Conference after an absence in 2019. 2021 OBJECTIVES: * Continue to grow membership with a goal of 12-18 members. * Attend WLEEAA State Conference. * Identify fundraising opportunities in addition to Packer parking revenue. BUDGET SUMMARY: * Parking revenue from Packers game-day parking has been highly variable. Estimate based upon 2019 actual revenue. * Travel/Training includes estimate for fielding a team to the WLEEAA State Conference in Wisconsin Dells in early 2021. The Ashwaubenon Cadet Post had been affiliated with Learning for Life. In 2019 it changed affiliation to Public Safety Cadets. The Post’s Objective is to provide members, aged 14-21, the opportunity to better understand the careers, areas of responsibility and general understanding of Public Safety. The objectives are accomplished through instruction by various public safety officers, scenarios, field experience, and national-level competitions. The Post also completes service projects, public education events and fund-raising. 104 2021 Budget Special Revenue Funds Cadets Program - Fund 245 2018 2019 2020 2020 2021 2021 vs 2020 Budget Account Actual Actual Forecast Budget Budget $ Change % Change REVENUES 245-5200-4600-0000 Interest 24$ 24$ 25$ 12$ 20$ 8$ 66.67% 245-5200-4702-0000 Donations - 2,600 - - - - N/A 245-5200-4708-0000 Parking Revenue 3,750 2,608 176 7,000 2,500 (4,500) -64.29% Total Revenues 3,774 5,232 201 7,012 2,520 (4,492) -64.06% EXPENDITURES 245-5200-5111-0000 Overtime 2,976 2,064 500 2,064 2,100 36 1.74% 245-5200-6000-0000 Supplies 2,116 2,066 500 1,200 500 (700) -58.33% 245-5200-7100-0000 Travel/Training 555 1,561 2,129 3,500 2,500 (1,000) -28.57% Total Expenditures 5,647 5,691 3,129 6,764 5,100 (1,664) -24.60% Excess of Revenues (under) Expenditures (1,873) (459) (2,928) 248 (2,580) (2,828) -1140.32% OTHER FINANCING SOURCES 245-5200-4810-0000 Transfers In - 2,064 500 - 2,100 2,100 N/A Net Change in Fund Balance (1,873) 1,605 (2,428) 248 (480) Fund Balance - January 1 11,540 9,667 11,272 12,932 8,844 Fund Balance - December 31 9,667$ 11,272$ 8,844$ 13,180$ 8,364$ 105 2021 Budget Special Revenue Fund Fund 246 - Excess Sales Tax DEPARTMENT DESCRIPTION: 2021 OBJECTIVES: * Seek use of funds for one of the three purposes outlined above. 2018 2019 2020 2020 2021 2021 vs 2020 Budget Account Actual Actual Forecast Budget Budget $ Change % Change REVENUES 246-5100-4708-0000 Green Bay/Brown County Football Stadium District Taxes 14,976 5,490 - - - - N/A EXPENDITURES 246-5100-9154-0000 Capital Outlay - - - 45,297 45,297 - 0.00% Net Change in Fund Balance 14,976 5,490 - (45,297) (45,297) Fund Balance - January 1 24,831 39,807 45,297 24,831 45,297 Fund Balance - December 31 39,807$ 45,297$ 45,297$ (20,466)$ -$ This fund is used to account for excess Green Bay/Brown County Football Stadium District tax funds received from the State of Wisconsin. Funds spent must be for one of the three following purposes: 1. Provide Property Tax Relief 2. Provide Tax Levy Supported Debt Relief 3. Economic Development 106 2021 Budget Special Revenue Fund Fund 250 - Employee Retirement DEPARTMENT DESCRIPTION: 2020 RETIREMENTS: * Employee Retirements include: Tom Rolling, Jody Crocker, Diana Verhagen and Jimmy Kenner 2018 2019 2020 2020 2021 2021 vs 2020 Budget Account Actual Actual Forecast Budget Budget $ Change % Change REVENUES 250-5100-4000-0000 General Property Taxes 25,000 25,000 25,000 25,000 25,000 - 0.00% EXPENDITURES 250-5100-5100-0000 Retirement Payout - 141,727 155,482 189,000 325,000 136,000 71.96% Excess of Revenues over (under) Expenditures 25,000 (116,727) (130,482) (164,000) (300,000) (136,000) 82.93% OTHER FINANCING SOURCES 250-5100-4810-0000 Transfer In 334,685 115,652 - - - - N/A Net Change in Fund Balance 359,685 (1,075) (130,482) (164,000) (300,000) Fund Balance - January 1 102,779 462,464 461,389 345,737 330,907 Fund Balance - December 31 462,464$ 461,389$ 330,907$ 181,737$ 30,907$ This fund is used to account for employee retirement costs. Financing is provided by general property tax levy and/or transfers from other funds. Retirements are generally unknown during the budgeting process; therefore, estimates are used in determining expenditure amounts. 107 Village of ASHWAUBENON 2021 Operating Budget DEBT SERVICE FUND 2021 Budget Debt Service Funds Fund 300 DEPARTMENT DESCRIPTION: 2018 2019 2020 2020 2021 2021 vs 2020 Budget Account Actual Actual Forecast Budget Budget $ Change % Change REVENUES 300-5100-4000-0000 General Property Taxes 2,638,464$ 2,214,449$ 2,041,581$ 2,046,281$ 2,149,261$ 102,980$ 5.03% EXPENDITURES Debt Service 300-5100-9300-0000 Principal Payments 4,953,972 4,813,972 7,443,972 7,434,372 4,343,369 (3,091,003) -41.58% 300-5100-9310-0000 Interest and fiscal charges 1,146,956 1,633,118 1,734,978 1,761,783 1,901,049 139,266 7.90% Total Expenditures 6,100,928 6,447,090 9,178,950 9,196,155 6,244,418 (2,951,737) -32.10% Excess of Revenues (under) Expenditures (3,462,464) (4,232,641) (7,137,369) (7,149,874) (4,095,157) 3,054,717 -42.72% OTHER FINANCING SOURCES (USES) 300-5100-4831-0000 Premium on Debt Issued - 82,934 - - - - N/A 300-5100-4810-0000 Transfers In 3,462,464 4,668,084 6,757,470 6,774,675 3,795,157 (2,979,518) -43.98% Total Other Financing Sources (Uses) 3,462,464 4,751,018 6,757,470 6,774,675 3,795,157 (2,979,518) -43.98% Net Change in Fund Balance - 518,377 (379,899) (375,199) (300,000) Fund Balance - January 1 161,522 161,522 679,899 675,199 300,000 Fund Balance - December 31 161,522$ 679,899$ 300,000$ 300,000$ -$ The debt service fund accounts for the resources accumulated and payments made for principal and interest on long-term general obligation debt of governmental funds. Financing is provided by the annual general property tax levy and potential unused portions of prior years' debt proceeds. 108 2021 Budget Fund 300 - Debt Service Debt Service Obligations Schedule 2021 Debt Service Obligation Issue Principal Interest Total General Government 2011-12-13 G.O. Promissory Notes - $3.0M (Oneida Street Reconstruction) 425,000.00 6,375.00 431,375.00 2011-12-13 G.O. Promissory Notes - $485K (WRS Unfunded Pension Liability Payoff) 55,000.00 962.50 55,962.50 2016-06-01 GO Prom Notes - $9.035M (Klipstine Remediation - $1.7M) 170,000.00 19,500.00 189,500.00 2019-09-27 Go Prom Note - $6.24M (Cormier Rd, McCarthy Way Overhead Power - $1.525M) 135,000.00 38,625.00 173,625.00 2020-06-17 GO Notes 2020A - $4.81M (EAB Tree Removal $1,455,000) - 56,111.67 56,111.67 Fiscal Charges - 1,583.36 1,583.36 785,000.00 123,157.53 908,157.53 Referendum 2014-12-17 GO Prom Notes - $7.27M (Referendum Bonding #1) 735,000.00 69,150.00 804,150.00 2016-04-12 GO Refunding Bonds - $8.525M (Refunding 12/15/15 Referendum Bonding #2) - 255,750.00 255,750.00 2016-06-01 GO Prom Notes - $9.035M (Referendum Bonding #3 - $4.88M) 425,000.00 62,950.00 487,950.00 1,160,000.00 387,850.00 1,547,850.00 Tax Incremental District #3 2010-09-14 G.O. Prom Note Series 2010A (BABs) - $2.065M (Capital Projects) - - - 2011-12-13 G.O. Promissory Notes - $2.395M (Oneida Street Reconstruction) 270,000.00 4,050.00 274,050.00 2013-06-18 G.O. Prom Notes - $1.055M (Oneida St, Bart Starrt Rd, Brookwood/Lombardi/Argonne) 120,000.00 6,200.00 126,200.00 2014-03-18 GO Prom Notes - $100K (Pilgrim Way Reconstruction) 10,000.00 1,050.00 11,050.00 2014-03-18 GO Prom Notes - $410K (Gordmans Cash Incentive) 45,000.00 3,721.75 48,721.75 2015-12-15 GO Prom Notes - $3.05M (Lochman Property Purchase and $100k demolition) 305,000.00 41,142.50 346,142.50 2016-06-01 GO Prom Notes - $9.035M (Titletown-$1.5M, Pilgrim/Cormier-$250K) 175,000.00 19,950.00 194,950.00 2016-06-01 GO Prom Notes - $9.035M (Refunding 12/15/15 Pilgrim Way Reconstruction - $705k)) 70,000.00 8,100.00 78,100.00 2016-06-01 Tax GO Prom Notes - $2.225M (Mariott Cash Incentive $750k) 75,000.00 9,950.00 84,950.00 2016-06-01 Tax GO Prom Notes - $2.225M (Neibler&Nault Land Acquistion/Prop Demo - $1.46M) 145,000.00 18,922.50 163,922.50 2017-06-01 Tax GO Prom Notes - $2.630M (Trails/Road Reconstruction - $1.225M) 115,000.00 22,900.00 137,900.00 2018-11-15 Taxable GO Refunding Bonds Series 2018B- $12.08M (Manseau Flat Incentive - $520K) 50,000.00 14,315.00 64,315.00 2018-11-15 Taxable GO Refunding Bonds Series 2018A- $1.1M (Ridge Sidewalks - $85K) - 2,850.00 2,850.00 2018-11-15 Taxable NAN Series 2018D - $1.780M (Schneider National Site) - 62,300.00 62,300.00 2019-09-27 Go Prom Note - $6.24M (Aldon Station, Cormier Rd, Waube Ln Sidewalk - $4.19M) - 125,700.00 125,700.00 2019-09-27 Taxable Go Prom Note - $2.225M (Adlon Station Taxable - $1.08M) - 22,657.50 22,657.50 2020-06-17 GO Notes 2020A - $4.81M (Aldon St$352k,VanderParen$1.55m,HSIP$20k, Ash Brid$500k) - 91,772.78 91,772.78 2020-06-17 Tax GO Notes 2020B - $2.095M (Aldon Station road $360k) - 9,031.72 9,031.72 FISCAL CHARGES - 4,166.68 4,166.68 1,380,000.00 468,780.43 1,848,780.43 109 2021 Budget Fund 300 - Debt Service Debt Service Obligations Schedule 2021 Debt Service Obligation Issue Principal Interest Total Tax Incremental District #4 2013-06-18 G.O. Prom Notes - $600K (Green Bay Packaging Road Construction) 70,000.00 3,500.00 73,500.00 2014-03-18 GO Prom Notes - $2.5M (Sand Acres Drive Reconstruction) 280,000.00 21,750.00 301,750.00 2014-12-17 GO Prom Notes - $1.835M (GB Packaging Incentive & Truck Equipment) 205,000.00 21,208.75 226,208.75 2017-06-01 Tax GO Prom Notes - $2.630M (Main Ave Trail - $275K) 25,000.00 5,100.00 30,100.00 FISCAL CHARGES 1,633.32 1,633.32 580,000.00 53,192.07 633,192.07 Tax Incremental District #5 2014-03-18 GO Prom Notes - $2.24M (Truck Equipment Purchase) 255,000.00 20,270.25 275,270.25 2017-06-01 Tax GO Prom Notes - $2.630M (William Chrls Ct Redevel/Road, Prop Demo-$1.130M) 105,000.00 21,100.00 126,100.00 2018-11-15 GO Refund Bonds - $16.050M (Mike McCarthyWay - $1.055M) - 32,900.00 32,900.00 2018-11-15 Taxable GO Refund Bonds Series 2018B- $12.08M (Stadium, Land Acq, Demo - $11.560M) 85,000.00 466,940.00 551,940.00 2018-11-15 Taxable GO Refund Bonds Series 2018A- $1.1M (William Chls Crt - $1.015M) - 40,150.00 40,150.00 2018-11-15 Taxable GO Prom Notes Series 2018C - $2.84M (Additioanl Baseball Stadium - $2.84M) - 100,582.50 100,582.50 2019-09-27 Taxable NAN - $2.77M (Element Way, Slinde Cash Incentive) - - - 2019-09-27 GO Prom Note - $6.24M (McCarty Way Overhead Power - $525K) - 15,750.00 15,750.00 2019-09-27 Taxable GO Prom Note - $2.225M (Baseball Stadium - $1.145M) - 23,757.50 23,757.50 2020-06-17 GO Notes 2020A - $4.81M (Element Way construction - $930k) - 27,073.33 27,073.33 2020-06-17 Tax GO Notes 2020B - $2.095M (Slinde TIF Incentive #2 - $1.735M) - 41,577.94 41,577.94 2020-06-17 Tax GO Ref Bond 2020C - $1.895M (Slinde TIF Incentive #1) - 75,866.47 75,866.47 FISCAL CHARGES - 2,216.64 2,216.64 445,000.00 868,184.63 1,313,184.63 Total Debt Service Obligation 4,350,000.00$ 1,901,164.66$ 6,251,164.66$ Debt Service Funding Sources Operating Transfers: Tax Incremental District #3 1,380,000.00 468,780.43 1,848,780.43 Tax Incremental District #4 580,000.00 53,192.07 633,192.07 Tax Incremental District #5 445,000.00 868,184.63 1,313,184.63 Revenues: Taxes 601,410.65 Referendum Taxes 1,160,000.00 387,850.00 1,547,850.00 Water & Sewer Share of 12/13/11 $485k Prom Note 6,630.84 116.04 6,746.88 Subsidized Interest from Federal Government on BABs) - TID #3 Subsidized Interest from Federal Government on BABs) - TID #3 (moved to TID #3 in 2011) Excess Fund Balance 300,000.00 Total Funding Sources 6,251,164.66$ 110 2021 Budget Fund 300 - Debt Service Debt Service Graph by Fund - Next 5 Years 2021 2022 2023 2024 2025 General Fund Debt 908,157.53$ 561,675.00$ 534,375.00$ 537,125.00$ 534,525.00$ Referendum Debt 1,547,850.00 1,544,450.00 1,546,700.00 1,544,400.00 1,441,400.00 TID #3 Debt 1,848,780.43 1,543,614.18 4,322,239.18 2,284,771.25 2,293,253.75 TID #4 Debt 633,192.07 632,448.32 630,730.82 261,581.25 32,250.00 TID #5 Debt 1,313,184.63 1,920,794.64 2,030,018.64 2,020,950.75 2,020,015.75 Total Debt 6,251,164.66$ 6,202,982.14$ 9,064,063.64$ 6,648,828.25$ 6,321,444.50$ $- $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 $3,000,000 $3,500,000 $4,000,000 $4,500,000 $5,000,000 2021 2022 2023 2024 2025 General Fund Debt Referendum Debt TID #3 Debt TID #4 Debt TID #5 Debt $- $200,000 $400,000 $600,000 $800,000 $1,000,000 $1,200,000 $1,400,000 $1,600,000 $1,800,000 2021 2022 2023 2024 2025 General Fund Debt Referendum Debt 111 Village of ASHWAUBENON 2021 Operating Budget CAPITAL PROJECTS FUNDS 2021 Budget Capital Projects Funds Summary Report Land Street Village Parks and Public Sales & TID TID TID Account Construction Buildings Recreation Safety Acquisitions #3 #4 #5 TOTAL REVENUES General Property Taxes 650,000$ 25,000$ 25,000$ 56,140$ -$ 3,683,526$ 1,233,600$ 493,870$ 6,167,136$ Intergovernmental - - - - - 1,069,000 95,000 4,303 1,168,303 Miscellaneous - - 18,085 - - - - 5,000 23,085 Total Revenues 650,000 25,000 43,085 56,140 - 4,752,526 1,328,600 503,173 7,358,524 EXPENDITURES 9110Current 9111 General Government - - - - - - 5,000 - 5,000 Parks & Recreation - - 1,455,000 - - - - - 1,455,000 Conservation & Development - - - - 55,569 - - - 55,569 9121Debt Service 9125 Interest and Fiscal Charges - - - - - 30,000 - - 30,000 9190Capital Outlay 650,000 155,000 100,000 56,140 - 1,000,000 1,200,000 - 3,161,140 Total Expenditures 650,000 155,000 1,555,000 56,140 55,569 1,030,000 1,205,000 - 4,706,709 Excess of Revenues over (under) Expenditures - (130,000) (1,511,915) - (55,569) 3,722,526 123,600 503,173 2,651,815 OTHER FINANCING SOURCES (USES) Long Term Debt Issued - - - - - 1,000,000 - - 1,000,000 Debt Premium - - - - - 25,000 - - 25,000 9200Transfer Out - - - - - (1,998,781) (683,192) (1,463,185) (4,145,158) 9500TIF Grant Incentive - - - - - (707,000) - (90,800) (797,800) Total Other Financing Sources (Uses) - - - - - (1,680,781) (683,192) (1,553,985) (3,917,958) Net Change in Fund Balance - (130,000) (1,511,915) - (55,569) 2,041,745 (559,592) (1,050,812) (1,266,143) Fund Balance - January 1 8,154 261,137 1,511,915 - 55,569 (1,026,627) 1,134,250 (6,196,911) (4,252,513) Fund Balance - December 31 8,154$ 131,137$ -$ -$ -$ 1,015,118$ 574,658$ (7,247,723)$ (5,518,656)$ 112 2021 Budget Capital Projects Funds Street Construction - Fund 400 DEPARTMENT DESCRIPTION: SERVICES: * Annual mill-pave of predetermined village roadways. * Reconstruction of existing roadways as determined by long-term capital planning. * Maintenance of existing curb, parking lot or other street related infrastructure. STAFFING (FTE Positions): * Majority of projects are contracted. Other maintenance work is staffed by the Public Works Field Operators as needs arise. Each employee codes their timecards accordingly. 2020 ACCOMPLISHMENTS: * Annual mill-pave of predetermined village roadways. * Shared cost with Tax Incremental District #3 for the completion of Cormier Road reconstruction, Vanderperren Way reconstruction (Ashland Avenue to Holmgren Way) and Aldon Station development. * Shared cost with Tax Incremental District #5 for the completion of the Mike McCarthy Way underground power conversion project and Element Way reconstruction. CAPITAL REQUESTS: Project Name: Village Streets Mill/Pave Program Cost: $650,000 Type: Infrastructure - Replacement Useful Life: 20 Years Description: Annual milling and resurfacing of Village asphalt roadways (Village has approximately 100 centerline miles of asphalt roadway). Annual program is based of PASER Roadway Rating Program in order to determine the streets that are in the worst condition and in need of resurfacing. Justification: The annual Mill/Pave Program is a vital cog in keeping the existing Village street network in drivable condition. The Village will look to add $25,000/year to this program to get it to an annual operating budget of at least $800,000 (amount needed in current-day dollars to repave 4-5 miles of roadway per year and, in turn, repave every Village roadway within a 20-25 year period). This fund is used to account for the financing of existing street reconstruction, construction of major new streets, street improvements, and curb and gutter repair. This fund is replenished by general property tax levies, general obligation debt proceeds, special assessments, and/or operating transfers from other funds. 113 2021 Budget Capital Projects Funds Street Construction - Fund 400 2018 2019 2020 2020 2021 2021 vs 2020 Budget Account Actual Actual Forecast Budget Budget $ Change % Change REVENUES 400-5400-4000-0000 General Property Taxes 600,000$ 625,000$ 650,000$ 650,000$ 650,000$ -$ 0.00% EXPENDITURES 400-5400-9150-0000 Infrastructure Streets 597,958 1,724,919 1,175,000 650,000 650,000 - 0.00% 400-5400-9310-0000 Interest and fiscal charges - 15,976 - - - - N/A Total Capital Outlay 597,958 1,740,895 1,175,000 650,000 650,000 - 0.00% Excess of Revenues over (under) Expenditures 2,042 (1,115,895) (525,000) - - - N/A OTHER FINANCING SOURCES (USES) 400-5400-4830-0000 Long Term Debt Issued - 1,525,000 - - - - N/A 400-5400-4831-0000 Premium on Debt Issued - 15,976 - - - - N/A 400-5400-4810-0000 Transfers In 96,149 - - - - - N/A Total Other Financing Sources (Uses) 96,149 1,540,976 - - - - N/A Net Change in Fund Balance 98,191 425,081 (525,000) - - Fund Balance - January 1 9,882 108,073 533,154 67,024 8,154 Fund Balance - December 31 108,073$ 533,154$ 8,154$ 67,024$ 8,154$ 114 2021 Budget Capital Projects Funds Village Buildings - Fund 410 DEPARTMENT DESCRIPTION: STAFFING (FTE Positions): * Majority of projects are contracted. Minor maintenance done by Public Works staff as needed. 2020 ACCOMPLISHMENTS: * Completed rehabilitation of the South Village Parking Lot. This project involved the parking lot reconstruction and slight expansion along with a connection to the baseball stadium to the south of Village Hall. * Completed the needs assessment for the Village Garage and Cold Storage Facilities. This assessment took into account the needs of the Public Works, Utilities, Park and Recreation and Public Safety Departments that currently house material and equipment at these facilities. Future budgetary cost estimating will be completed in order to for future budgets. 2021 OBJECTIVES: * With the initial Spatial Needs Assessment and Expansion Pre-Design Study completed for Village Garage and Cold Storage Facilities in 2020, budgetary and cost estimating will be completed in 2020 and 2021 so that future construction budgets can be developed for Village review and implementation. * Rehabilitation of the West Village Hall Parking Lot. As part of a three-year program, the Village Hall parking lots will be resurfaced /restriped starting with the south lot (completed in 2020), the west lot in 2021 and the north lot in 2022. CAPITAL REQUESTS: Project Name: Village Garage Expansion Project Cost: $80,000 Type: Infrastructure - Replacement Useful Life: 25 Years Description: Expansion of the Village Garage. Maintaining the current structure and adding onto it in order to store the equipment currently used by the Public Works, Utilities and Park and Recreation Departments as well as provide secure storage for Public Safety for investigations. Justification: The Village Garage is 26 years old. With the growth in the Village requiring additional equipment and staff over those years, the facility underwent a spatial analysis in 2020 to determine conceptual expansion. The next step in the conceptual analysis is to enter into a detailed design layout of the building expansion that would ultimately lead to the construction update to the facility. The Village Building Fund is used to account for the cost of maintaining Village Hall and the Garage. Financing is provided by general property tax levy and/or general obligation debt proceeds. 115 2021 Budget Capital Projects Funds Village Buildings - Fund 410 Project Name: West Village Hall Parking Lot Resurfacing Cost: $75,000 Type: Infrastructure - Replacement Useful Life: 25 Years Description: Resurfacing of the parking lot would consist of an 1 1/2"milling of the entire parking lot, spot repair of poor subbase locations, repaving of the parking lot and restriping. Justification: The Village Hall West Parking Lot was originally constructed in 1994 as part of the Village Hall construction. Typical life expectancy of an asphalt parking lot is 20-25 years. By completing a resurfacing project at 20-25 years of life, we are attempting to avoid a complete reconstruction where the parking lot would be completely pulverized, regraded and repaved. 116 2021 Budget Capital Projects Funds Village Buildings - Fund 410 2018 2019 2020 2020 2021 2021 vs 2020 Budget Account Actual Actual Forecast Budget Budget $ Change % Change REVENUES 410-5100-4000-0000 General Property Taxes 25,000$ 25,000$ 25,000$ 25,000$ 25,000$ -$ 0.00% EXPENDITURES 410-5100-6211-0000 Repairs-Building/Equipment - 4,100 3,636 7,500 - (7,500) -100.00% 410-5100-8100-0000 Contracted Services - - 24,000 37,500 - (37,500) -100.00% 410-5100-9130-0000 Capital Outlay 226,248 86,569 145,000 145,000 155,000 10,000 6.90% Total Expenditures 226,248 90,669 172,636 190,000 155,000 (35,000) -18.42% Excess of Revenues (under) Expenditures (201,248) (65,669) (147,636) (165,000) (130,000) 35,000 -21.21% OTHER FINANCING SOURCES (USES) 410-5100-4810-0000 Transfers In 250,000 154,721 52,134 75,134 - (75,134) -100.00% Net Change in Fund Balance 48,752 89,052 (95,502) (89,866) (130,000) Fund Balance - January 1 218,835 267,587 356,639 376,911 261,137 Fund Balance - December 31 267,587$ 356,639$ 261,137$ 287,045$ 131,137$ 117 2021 Budget Capital Projects Funds Parks and Recreation - Fund 430 DEPARTMENT DESCRIPTION: STAFFING (FTE Positions): * Projects are usually a mix between contracted and Village employee assistance. Projects work is staffed by the Park and Recreation maintenance and/or Public Works Field Operators as needs arise. Each employee codes their timecards accordingly. 2020 ACCOMPLISHMENTS: * Completed major plaza upgrade and road pass-through at the Ashwaubenon Sports Complex (TIF #4). * Completed large water line and commercial toilet upgrades at Pioneer Park restrooms. * Replaced merry-go-round at Fort Howard Park. * Purchased Ashwaubomay Lake accessibility mat through Lions Club donation. * Continued sports field bleacher replacement program with purchase of one new set of ADA approved bleachers. 2021 OBJECTIVES: * Continue upgrading bleachers meeting state bleacher code. One set per year. * Safety upgrade to Ashwaubomay Lake by replacing diving boards on platform. * Begin work on Sherwood Forest Park pathway improvements; including a footbridge over the creek leading to the pond. Total estimated cost of $150,000 is split between the Park Development and Park and Recreation Capital Projects (from $75,000 of cell tower revenue) funds. CAPITAL REQUESTS: Project Name: Sherwood Forest Pond Bridge and Pathway Cost: $75,000 Type: Infrastructure - New Useful Life: 25 Years Description: Sherwood Forest pond bridge and pathway (west of Shady) Justification: Expand heavily used walking system in Sherwood. Enhance area around pond due to increased usage. Total cost of $150,000 is split 50/50 with Park Development Fund. The half cost covered in this fund is from cell tower revenue, designated specifically for improvements to Sherwood Forest Park. Project Name: Smith Park Court basketball and tennis - crackseal and repaint. Cost: $15,500 Type: Infrastructure - Maintenance Useful Life: 10 Years Description: Crackseal and repaint Smith Park courts Justification: Needed on-going maintenance. This fund is used to account for the cost of planning, designing and construction of Parks & Recreation facilities. Financing is provided by general property tax levies, general obligation debt proceeds, and/or transfers from other funds. 118 2021 Budget Capital Projects Funds Parks and Recreation - Fund 430 Project Name: ASC Softball Complex Amenities Cost: $7,500 Type: Asset - Replacement Useful Life: 20 Years Description: ASC softball complex amenities, including fencing - repair/replace Jus