2020

2020 BUDGET 2020 BUDGET Developed By: Mary Kardoskee, Village President Allison Swanson, Village Manager Greg Wenholz, Director of Finance 2020 Budget Village of Ashwaubenon Table of Contents INTRODUCTION SECTION Summary of Municipal Tax Levy Distributions and Tax Rate 1 Village Services' Costs for Average Tax Payer 2 Property Tax Rates - All Direct and Overlapping Governments 3 Tax Increment Calculation 4 Assessed Tax Rates - Comparative Summary 5 Equalized Tax Rates - Comparative Summary 6 Elected and Appointed Officials and Consultants 7 Standing and Advisory Committees 8 Organizational Chart 9 GENERAL FUND General Fund Budget Summary 10 General Fund Revenue Graphs 11 General Fund Expenditure Graphs 12 General Fund Revenues Summary 13 General Fund Expenditures Summary – by Department 15 General Fund Expenditures Summary – by General Ledger Account 16 Expenditures General Government Village Board / Administration 18 Municipal Court 20 Village Clerk/Treasurer 22 Village Assessor 25 Finance 27 Information Technology 30 Building Inspection 32 Legal Services 34 Village Hall Maintenance 36 General Government 38 Public Safety Public Safety 40 Fire Inspection 43 Public Works/Sanitation Engineering 45 Street Administration 48 Garage 50 Street Maintenance 52 Curb & Gutter 54 Snow & Ice Control 55 Traffic Control 56 Street Lighting 57 Sidewalk Maintenance 58 School District Maintenance 59 Labor For Others 60 Transit System 61 Garbage & Refuse 62 Recycling 63 Landfill 64 Weed Control 65 Wood Chipping 66 2020 Budget Village of Ashwaubenon Table of Contents GENERAL FUND Parks, Recreation & Forestry Parks & Recreation Administration 67 Community Pool 69 Ashwaubomay Lake 71 Adult Recreation 73 Co-Sponsored Recreation 75 Youth Recreation 77 Park Maintenance 80 Community Center 82 Performing Arts Center 84 Forestry 85 Health & Human Services Animal Control 88 Conservation and Development Economic Development 89 SPECIAL REVENUE FUND All Special Revenue Funds 91 Park Development 92 Donation 93 Oneida Service Agreement 94 Public Safety K-9 Program 102 Public Safety DARE/Liaison Program 104 Public Safety Citizen’s Academy Program 106 Public Safety Cadets Program 107 Excess Sales Tax 109 Employee Retirement 110 DEBT SERVICE FUND Debt Service 111 CAPITAL PROJECT FUNDS All Capital Project Funds 115 Street Construction 116 Village Buildings 118 Parks & Recreation 121 Public Safety 125 Land Sales & Acquisitions 133 Tax Incremental District #3 134 Tax Incremental District #4 137 Tax Incremental District #5 139 ENTERPRISE FUNDS All Enterprise Funds 141 Water Utility 142 Sewer Utility 149 Storm Water Utility 153 INTERNAL SERVICE FUNDS All Internal Service Funds 159 Dental Insurance 160 Health Insurance 161 Equipment Replacement 163 THIS PAGE LEFT BLANK INTENTIONALLY Village of ASHWAUBENON 2020 Operating Budget INTRODUCTORY SECTION THIS PAGE LEFT BLANK INTENTIONALLY 2020 Budget Village of Ashwaubenon Summary of Municipal Tax Levy Distributions and Tax Rate 2019 BUDGET 2020 BUDGET 2018 Levy 2019 Levy Increase/(Decrease) Percent Change General Fund 9,621,558$ 9,812,237$ 190,679$ 1.98% Special Revenue Funds 37,500 25,000 (12,500) -33.33% Capital Projects Funds 650,000 675,000 25,000 3.85% Debt Service Fund 695,913 500,481 (195,432) -28.08% Referendum Bonding 1,543,250 1,545,800 2,550 0.17% Total Municipality Levy 12,548,221$ 12,558,518$ 10,297$ 0.08% Municipal Operations Tax Rate 4.93$ 4.98$ 0.05$ 1.01% Referendum Related Tax Rate 0.69$ 0.70$ 0.01$ NA Total Municipal Tax Rate 5.62$ 5.68$ 0.06$ 1.07% 76.7% 0.3% 5.2% 5.5% 12.3% 2018 Municipal Levy Distribution General Fund Special Revenue Funds Capital Projects Funds Debt Service Fund Referendum Bonding 78.1% 0.2% 5.4% 4.0% 12.3% 2019 Municipal Levy Distribution General Fund Special Revenue Funds Capital Projects Funds Debt Service Fund Referendum Bonding $4.69 $4.69 $4.69 $4.95 $4.95 $4.98 $5.42 $5.37 $4.93 $4.98 $- $- $- $- $0.40 $0.45 $0.70 $0.75 $0.69 $0.70 $4.69 $4.69 $4.69 $4.95 $5.35 $5.43 $6.12 $6.12 $5.62 $5.68 $- $1.00 $2.00 $3.00 $4.00 $5.00 $6.00 $7.00 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 Village of Ashwaubenon - Tax Rate Municipal Operations Referendum Total 1 2020 Budget Village of Ashwaubenon Village Services' Costs for Average Tax Payer Median Village of Ashwaubenon Home Assessed Value 159,200$ 2020 Budget Village of Ashwaubenon Tax Rate 5.67952$ Tax Payment to the Village of Ashwaubenon 904.18$ Village Services' Cost Breakout to the Average Village of Ashwaubenon Tax Payer: Public Safety 381.19$ Public Works Engineering, Streets Maintenance, Curb & Gutter, Garage, Admin 102.21$ Snow Removal 9.46$ Street Lighting 24.60$ Annual Mill/Pave Road Reconstruction 46.80$ Sanitation (garbage, recycling, wood chipping, yard waste collection) 46.16$ Parks, Recreation, Forestry Pool, Lake, Youth / Adult / Co-Sponsored Programming, Administration 33.26$ Park Maintenance and Forestry 42.44$ General Government Administration, Court, Clerk, Assessor, Finance, Building Inspection, Attorney 22.85$ Other Government (insurance, village hall maintenance, building fund) 33.05$ IT 8.86$ Economic Development 5.98$ Debt Service - Municipal (Oneida St, Klipstine Park, Cormier Rd, Waube Ln) 36.03$ Debt Service - Referendum 111.29$ Average Homeowner 2020 Village of Ashwaubenon, WI DATE January 1, 2020 PAY TO Village of Ashwaubenon 904.18$ Eight Hundred, ninety-nine and 69/100 ------------------------- DOLLARS FOR Annual Property Tax Average Homeowner 2 2020 Budget Village of Ashwaubenon Property Tax Rates - All Direct and Overlapping Governments Village of Ashwaubenon - Ashwaubenon School District Fiscal Village of Ashwaubenon Overlapping Rates Year/ Capital Percent Ashwaubenon Northeast Wisconsin State of Tax Roll General Debt Service Projects/ Total of Total School District Technical College Brown County Wisconsin Year Fund Municipal Referendum Spec Rev Rate Tax Bill Rate Percent Rate Percent Rate Percent Rate Percent 2011/2010 4.19$ 0.27$ -$ 0.23$ 4.69$ 23.2% 9.07$ 44.9% 1.61$ 8.0% 4.67$ 23.1% 0.17$ 0.8% 2012/2011 4.21$ 0.31$ -$ 0.17$ 4.69$ 23.7% 8.82$ 44.6% 1.58$ 8.0% 4.54$ 22.9% 0.17$ 0.8% 2013/2012 4.01$ 0.50$ -$ 0.18$ 4.69$ 23.8% 8.78$ 44.6% 1.56$ 7.9% 4.50$ 22.8% 0.16$ 0.8% 2014/2013 4.26$ 0.52$ -$ 0.17$ 4.95$ 23.7% 9.45$ 45.3% 1.65$ 7.9% 4.64$ 22.2% 0.17$ 0.8% 2015/2014 4.26$ 0.53$ 0.40$ 0.16$ 5.35$ 25.1% 10.33$ 48.4% 0.81$ 3.8% 4.69$ 22.0% 0.17$ 0.8% 2016/2015 4.29$ 0.51$ 0.45$ 0.18$ 5.43$ 25.4% 10.23$ 47.9% 0.80$ 3.7% 4.73$ 22.1% 0.17$ 0.8% 2017/2016 4.54$ 0.60$ 0.70$ 0.28$ 6.12$ 28.3% 9.78$ 45.3% 0.84$ 3.9% 4.69$ 21.7% 0.17$ 0.8% 2018/2017 4.53$ 0.52$ 0.75$ 0.32$ 6.12$ 28.4% 9.62$ 44.7% 0.89$ 4.1% 4.91$ 22.8% -$ 0.0% 2019/2018 4.31$ 0.31$ 0.69$ 0.31$ 5.62$ 29.3% 8.24$ 43.0% 0.81$ 4.2% 4.49$ 23.4% -$ 0.0% 2020/2019 4.44$ 0.23$ 0.70$ 0.31$ 5.68$ 29.5% 8.24$ 42.8% 0.85$ 4.4% 4.50$ 23.4% -$ 0.0% Village of Ashwaubenon - West DePere School District Fiscal Village of Ashwaubenon Overlapping Rates Year/ Capital Percent West DePere Northeast Wisconsin State of Tax Roll General Debt Service Projects/ Total of Total School District Technical College Brown County Wisconsin Year Fund Municipal Referendum Spec Rev Rate Tax Bill Rate Percent Rate Percent Rate Percent Rate Percent 2011/2010 4.19$ 0.27$ -$ 0.23$ 4.69$ 20.9% 11.29$ 50.3% 1.61$ 7.2% 4.67$ 20.8% 0.17$ 0.8% 2012/2011 4.21$ 0.31$ -$ 0.17$ 4.69$ 21.0% 11.40$ 50.9% 1.58$ 7.1% 4.54$ 20.3% 0.17$ 0.7% 2013/2012 4.01$ 0.50$ -$ 0.18$ 4.69$ 21.5% 10.93$ 50.1% 1.56$ 7.1% 4.50$ 20.6% 0.16$ 0.7% 2014/2013 4.26$ 0.52$ -$ 0.17$ 4.95$ 22.2% 10.88$ 48.8% 1.65$ 7.4% 4.64$ 20.8% 0.17$ 0.8% 2015/2014 4.26$ 0.53$ 0.40$ 0.16$ 5.35$ 23.4% 11.80$ 51.7% 0.81$ 3.5% 4.69$ 20.5% 0.17$ 0.8% 2016/2015 4.29$ 0.51$ 0.45$ 0.18$ 5.43$ 24.3% 11.18$ 50.1% 0.80$ 3.6% 4.73$ 21.2% 0.17$ 0.8% 2017/2016 4.54$ 0.60$ 0.70$ 0.28$ 6.12$ 27.4% 10.48$ 47.0% 0.84$ 3.8% 4.69$ 21.0% 0.17$ 0.8% 2018/2017 4.53$ 0.52$ 0.75$ 0.32$ 6.12$ 27.2% 10.55$ 47.0% 0.89$ 4.0% 4.91$ 21.9% -$ 0.0% 2019/2018 4.31$ 0.31$ 0.69$ 0.31$ 5.62$ 27.3% 9.69$ 47.0% 0.81$ 3.9% 4.49$ 21.8% -$ 0.0% 2020/2019 4.44$ 0.23$ 0.70$ 0.31$ 5.68$ 26.8% 10.17$ 48.0% 0.85$ 4.0% 4.50$ 21.2% -$ 0.0% Notes: The basis for property tax rates is per $1,000 assessed valuation. The Village of Ashwaubenon completed a reassessment of property values during 2013 and 2018. Village 26.8% WDP School District 48.0% NWTC 4.0% Brown Co. 21.2% West DePere School District Property Tax Bill Percentages Village WDP School District NWTC Brown Co. Village 29.5% Ash School District 42.8% NWTC 4.4% Brown Co. 23.4% Ashwaubenon School District Property Tax Bill Percentages Village Ash School District NWTC Brown Co. $18.35 $18.21 $19.33 $19.84 $19.62 $19.85 $19.65 $17.48 $17.70 $20.93 $20.36 $20.76 $21.31 $20.57 $20.55 $20.58 $18.93 $19.63 $17.00 $17.50 $18.00 $18.50 $19.00 $19.50 $20.00 $20.50 $21.00 $21.50 $22.00 2011 2012 2013 2014 2015 2016 2017 2018 2019 Total Assessed Tax Rates by School District Ashwaubenon School District West DePere School District 3 2020 Budget Village of Ashwaubenon Tax Increment Calculation Equalized Equalized Apportioned Value Interim Value Amount to Tax Taxing Jurisdiction Levy (w/o TIF) Rate (with TIF) be Levied Increment BROWN COUNTY 9,949,811.91 2,331,266,900 0.004267985 2,586,600,100 11,039,570.43 1,089,758.52 ASHWAUBENON SCHOOLS 16,257,237.00 2,081,036,048 0.007812088 2,300,692,148 17,973,209.52 1,715,972.52 WEST DEPERE SCHOOLS 2,413,861.00 250,230,852 0.009646536 285,907,952 2,758,021.35 344,160.35 VTAE 1,890,430.88 2,331,266,900 0.000810903 2,586,600,100 2,097,481.78 207,050.90 VILLAGE OF ASHWAUBENON 12,558,518.00 2,331,266,900 0.005386993 2,586,600,100 13,933,996.63 1,375,478.63 TOTAL FOR TAX INCREMENT 43,069,858.79$ 47,802,279.71$ 4,732,420.92$ ALLOCATION OF TAX INCREMENT TID #3 3,290,050.55$ 177,511,500$ 70% TID #4 1,156,627.14 62,404,700 24% TID #5 285,743.23 15,417,000 6% 4,732,420.92$ 255,333,200$ 100% 4 2020 Budget Village of Ashwaubenon Assessed Tax Rates - Comparative Summary of Jurisdictional Levies Ashwaubenon School District Increase/ Increase/ 2019 2019 2018 2018 (Decrease) (Decrease) Jurisdiction Levy Tax Rate Levy Tax Rate in Levy % Change in Tax Rate % Change Village of Ashwaubenon 12,558,518$ 5.67952$ 12,548,221$ 5.61653$ 10,297$ 0.08% 0.06299$ 1.12% Ashwaubenon School District 16,257,237 8.23588 16,466,315 8.23961 (209,078) -1.27% (0.00373) -0.05% N.W.T.C. Vocational School 1,890,431 0.85494 1,817,690 0.81359 72,741 4.00% 0.04135 5.08% Brown County 9,949,812 4.49975 10,029,209 4.48903 (79,398) -0.79% 0.01072 0.24% Tax Incremental Districts 4,388,261 - 3,452,362 - 935,899 27.11% - - Subtotal 45,044,258 19.27008 44,313,797 19.15876 730,461 1.65% 0.11133 0.58% State Credit - Schools (3,434,654) (1.57386) (3,613,850) (1.67384) 179,197 4.96% 0.09998 5.97% Net Levy and Tax Rate 41,609,605$ 17.69622$ 40,699,947$ 17.48491$ 909,658$ 2.24% 0.21131$ 1.21% West DePere School District Increase/ Increase/ 2019 2019 2018 2018 (Decrease) (Decrease) Jurisdiction Levy Tax Rate Levy Tax Rate in Levy % Change in Tax Rate % Change Village of Ashwaubenon 12,558,518$ 5.67952$ 12,548,221$ 5.61653$ 10,297$ 0.08% 0.06299$ 1.12% West DePere School District 2,413,861 10.17457 2,286,626 9.68948 127,235 5.56% 0.48510 5.01% N.W.T.C. Vocational School 1,890,431 0.85494 1,817,690 0.81359 72,741 4.00% 0.04135 5.08% Brown County 9,949,812 4.49975 10,029,209 4.48903 (79,398) -0.79% 0.01072 0.24% Tax Incremental Districts 3,016,448 - 2,460,230 - 556,218 22.61% - - Subtotal 29,829,070 21.20878 29,141,977 20.60863 687,093 2.36% 0.60015 2.91% State Credits - Schools (426,627) (1.57386) (452,186) (1.67384) 25,559 5.65% 0.09998 5.97% Net Levy and Tax Rate 29,402,443$ 19.63491$ 28,689,790$ 18.93479$ 712,652$ 2.48% 0.70013$ 3.70% 5 2020 Budget Village of Ashwaubenon Equalized Tax Rates - Comparative Summary of Jurisdictional Levies Ashwaubenon School District Increase/ Increase/ 2019 2019 2018 2018 (Decrease) (Decrease) Jurisdiction Levy Tax Rate Levy Tax Rate in Levy % Change in Tax Rate % Change Village of Ashwaubenon 12,558,518$ 5.38699$ 12,548,221$ 5.69136$ 10,297$ 0.08% (0.30437)$ -5.35% Ashwaubenon School District 16,257,237 7.81209 16,466,315 8.36919 (209,078) -1.27% (0.55710) -6.66% N.W.T.C. Vocational School 1,890,431 0.81090 1,817,690 0.82443 72,741 4.00% (0.01353) -1.64% Brown County 9,949,812 4.26798 10,029,209 4.54884 (79,398) -0.79% (0.28086) -6.17% Tax Incremental Districts #3 & #4 4,388,259 - 3,452,362 - 935,897 27.11% - - Subtotal 45,044,257 18.27797 44,313,797 19.43382 730,459 1.65% (1.15585) -5.95% State Credit - Schools (3,446,823) (1.65630) (3,628,425) (1.84419) 181,602 5.00% 0.18789 10.19% Net Levy and Tax Rate 41,597,434$ 16.62167$ 40,685,372$ 17.58963$ 912,062$ 2.24% (0.96797)$ -5.50% West DePere School District Increase/ Increase/ 2019 2019 2018 2018 (Decrease) (Decrease) Jurisdiction Levy Tax Rate Levy Tax Rate in Levy % Change in Tax Rate % Change Village of Ashwaubenon 12,558,518$ 5.38699$ 12,548,221$ 5.69136$ 10,297$ 0.08% (0.30437)$ -5.35% West DePere School District 2,413,861 9.64654 2,286,626 9.63633 127,235 5.56% 0.01020 0.11% N.W.T.C. Vocational School 1,890,431 0.81090 1,817,690 0.82443 72,741 4.00% (0.01353) -1.64% Brown County 9,949,812 4.26798 10,029,209 4.54884 (79,398) -0.79% (0.28086) -6.17% Tax Incremental Districts #3 & #4 3,016,446 - 2,460,230 - 556,216 22.61% - - Subtotal 29,829,068 20.11242 29,141,977 20.70097 687,091 2.36% (0.58855) -2.84% State Credits - Schools (414,458) (1.65630) (437,611) (1.84419) 23,154 5.29% 0.18789 10.19% Net Levy and Tax Rate 29,414,610$ 18.45612$ 28,704,365$ 18.85678$ 710,245$ 2.47% (0.40066)$ -2.12% 6 Village of Ashwaubenon 2020 Budget Elected and Appointed Officials and Consultants Elected Position Village Official Years of Service Expiration Date of Current Village President Mary Kardoskee 15 April 2022 Village Trustee - Wards 1 & 2 Allison Williams 3 April 2020 Village Trustee - Wards 3 & 4 Gary Paul 9 April 2020 Village Trustee - Wards 5 & 6 Chris Zirbel 3 April 2020 Village Trustee - Wards 7 & 8 Mark Williams 14 April 2021 Village Trustee - Wards 9 & 10 Ken Bukowski 11 April 2021 Village Trustee - Wards 11 & 12 Mike Malcheski 8 April 2021 Village Clerk/Treasurer Patrick Moynihan, Jr. 7 April 2022 Village Judge Gary Wickert 32 April 2022 Appointed Position Village Employee Years in Position Years with Village Village Manager Allison Buckley 9 9 Village Attorney Tony Wachewicz 3 3 Public Safety Director Vacant N/A N/A Public Works Director Doug Martin 17 19 Finance Director Greg Wenholz 13 13 Director of Community Development Aaron Schuette 3 3 Parks, Recreation & Forestry Director Rex Mehlberg 15 15 Consultant Type Consultant Assessor Mike Denor, Fair Market Assessments, Green Bay, WI Labor Counsel Von Briesen & Roper, S.C., Milwaukee, WI Certifiied Public Accountant CliftonLarsonAllen LLP, Green Bay, WI Financial Consultants Robert W. Baird & Co., Milwaukee, WI TIF Consultants Robert W. Baird & Co., Milwaukee, WI Bond Counsel Quarles & Brady, Milwaukee, WI Medical and Dental Consultants Hayes Companies, Milwaukee, WI 7 Village of Ashwaubenon 2020 Budget Standing and Advisory Committees Committees with Appointments by Village President: Ashwaubenon Voters Clerk/Treasurer ELECTED Village Board President (1) Trustees (6) ELECTED Municipal Court Judge ELECTED Bicycle and Pedestrian Advisory Committee Site Plan Review Committee Public Works & Protection Committee Planning Board Finance & Personnel Committee Parks & Recreation Board Tree Board Cable TV Committee Ethics Board Sign Ordinance Committee Community Development Authority Police & Fire Commission Room Tax Commission Zoning Board of Appeals 8 Village of Ashwaubenon Organizational Chart Ashwaubenon Voters Village President Village Trustees ELECTED (7.0 FTE) Municipal Court Judge ELECTED (0.5 FTE) Village Manager (1.0 FTE) Clerk/Treasurer ELECTED (1.0 FTE) Confidential Executive Secretary (1.0 FTE) Parks, Recreation, & Forestry Director (1.0 FTE) Program Supervisor (1.0 FTE) Aquatic Director (1.0 FTE) Forester (1.0 FTE) Park Maintenance Foreman (1.0 FTE) Finance Director (1.0 FTE) Accountant I (1.0 FTE) Park Maintenance Personnel (2.0 FTE) Programs Part-time Employees (100 Part-time) Aquatics Part-time Employees (75 Part-time) Forestry Part-time Employees (5 Seasonal) Assessor (Contracted) Assessment Technician (1.0 FTE) Deputy Clerk (1.0 FTE) Court Clerk (1.0 FTE) Assistant Court Clerk (0.5 FTE) Utilities & Billing Clerk (1.0 FTE) Financial Analyst (1.0 FTE) Park & Recreation Secretary (1.0 FTE) Village Attorney (1.0 FTE) Director of Public Works (1.0 FTE) Village Engineer (1.0 FTE) Operations Supervisor (1.0 FTE) Utility Operations Supervisor (1.0 FTE) Street Personnel (15.8 FTE) Street Part-time Personnel (9 Seasonal) Water Foreman (1.0 FTE) IT Network Administrator (1.0 FTE) GIS Coordinator (1.0 FTE) Public Works Secretary (1.0 FTE) Public Safety Director (1.0 FTE) Confidential Administrative Secretary (1.0 FTE) Police Operations Commander (1.0 FTE) Fire Operations Commander (1.0 FTE) Information Manager (1.0 FTE) Maintenance Part- time Employees (15 Seasonal) Water Personnel (4.0 FTE) Captain Investigations & Youth (1.0 FTE) Director of Community Development (1.0 FTE) Legal Assistant (0.5 FTE) Records Personnel (2.5 FTE) Investigators (3.0 FTE) K-9 Officer (1.0 FTE) Direct Enforcement Officer (1.0 FTE) DARE Liaison Officers (2.0 FTE) School Crossing Guards (14 Part-time) Fire Inspector (1.0 FTE) Fire Inspection 2 Part-time Employees (1.5 FTE) Lead POC POCs FF/EMTs (25) Drug Task Force (1.0 FTE) Lieutenants A, B, C Shifts (9.0 FTE) Officers A, B, C Shifts (26.0 FTE) Night Officers (4.0 FTE) Community Service Officers (1.5 FTE) IT Support Technician (0.5 FTE) Senior Building Inspector (2.0 FTE) Code Enforcement (0.5 FTE) Police & Fire Commission 9 THIS PAGE LEFT BLANK INTENTIONALLY Village of ASHWAUBENON 2020 Operating Budget GENERAL FUND THIS PAGE LEFT BLANK INTENTIONALLY 2020 Budget Village of Ashwaubenon General Fund Summary 2017 2018 2019 2019 2020 Account Actual Actual Forecast Budget Budget REVENUES Property Taxes 9,401,343$ 9,393,257$ 9,656,311$ 9,621,558$ 9,812,237$ Other Taxes 360,335 457,810 442,275 390,000 450,000 Intergovernmental 1,952,628 2,158,516 2,351,345 2,323,490 2,348,387 Special Assessments 35 2,416 2,260 - 2,260 Licenses & Permits 343,091 343,851 347,119 317,100 347,128 Fines and Forfeitures 310,770 337,967 324,500 378,000 346,000 Public Charges for Services 1,866,892 1,919,777 1,899,034 1,803,925 1,896,139 Interest Income 69,609 206,082 236,930 205,000 260,500 Donations 50,454 4,049 5,000 5,000 5,000 Miscellaneous 2,312,042 505,850 402,335 358,844 367,300 Total Revenues 16,667,199 15,329,575 15,667,109 15,402,917 15,834,951 EXPENDITURES General Government 2,304,534 2,315,790 2,272,755 2,320,001 2,354,060 Public Safety 7,690,315 7,991,542 8,260,228 8,282,347 8,446,288 Public Works 2,204,514 2,435,359 2,543,533 2,443,883 2,610,996 Sanitation 837,105 898,581 922,851 889,275 874,834 Parks, Recreation & Forestry 1,602,999 1,701,952 1,861,133 1,876,297 1,959,617 Health & Human Services 6,024 6,223 7,895 8,595 7,895 Conservation & Development 103,787 95,442 112,416 114,519 113,261 Total Expenditures 14,749,277 15,444,889 15,980,811 15,934,917 16,366,951 Excess of Revenues over (under) Expenditures 1,917,922 (115,314) (313,702) (532,000) (532,000) Other Financing Sources (Uses) Proceeds from Sale of Other Capital Assets - - - - - Transfer In - Enterprise Fund Tax Equivalent 503,847 478,784 500,000 500,000 500,000 Transfers In 79,553 42,668 32,000 32,000 32,000 Transfers Out (142,857) (1,894,673) - - - Total Other Financing Sources 440,543 (1,373,221) 532,000 532,000 532,000 Net Change in Fund Balance 2,358,465 (1,488,534) 218,298 - - Fund Balance - January 1 5,191,801$ 7,550,266$ 6,061,732$ 7,461,980$ 6,280,029$ Fund Balance - December 31 7,550,266$ 6,061,732$ 6,280,029$ 7,461,980$ 6,280,029$ 10 2020 Budget Village of Ashwaubenon General Fund Revenue Graphs 60% 3% 14% 2% 2% 12% 2% 5% 2020 Budget Revenues by Account Type Property Taxes - $9,812,237 Other Taxes - $450,000 Intergovernmental - $2,348,387 Licenses & Permits - $347,128 Fines and Forfeitures - $346,000 Charges for Services - $1,896,139 Interest Income - $260,500 Other Sources - $906,560 9,401,343 9,393,257 9,656,311 9,812,237 360,335 457,810 442,275 450,000 1,952,628 2,158,516 2,351,345 2,348,387 343,091 343,851 347,119 347,128 310,770 337,967 324,500 346,000 1,866,892 1,919,777 1,899,034 1,896,139 69,609 206,082 236,930 260,500 2,945,931 1,033,767 941,595 906,560 - 2,000,000 4,000,000 6,000,000 8,000,000 10,000,000 12,000,000 14,000,000 16,000,000 18,000,000 20,000,000 2017 ACTUAL 2018 ACTUAL 2019 FORECAST 2020 BUDGET Historic General Fund Revenues by Account Type Property Taxes Other Taxes Intergovernmental Licenses & Permits Fines and Forfeitures Charges for Services Interest Income Other Sources 8,783,089 8,987,815 8,738,306 8,902,748 9,457,521 9,367,928 9,621,558 9,812,237 398,000 350,000 335,000 377,827 584,204 669,608 687,500 700,000 1,090,664 1,088,449 1,081,992 1,065,406 1,256,815 1,093,659 695,913 500,481 - - 826,340 936,754 1,455,950 1,545,250 1,543,250 1,545,800 - 2,000,000 4,000,000 6,000,000 8,000,000 10,000,000 12,000,000 14,000,000 2013 2014 2015 2016 2017 2018 2019 2020 Historic Tax Levy Allocation General Fund Capital Projects / Special Revenue Fund Debt Service - Operations Debt Service - Referendum 11 2020 Budget Village of Ashwaubenon General Fund Expenditure Graphs 54% 19% 7% 12% 8% 2020 Budget Expenditures by Account Type Salaries - $8,854,116 Benefits - $3,142,651 Supplies - $1,171,406 Purchased Services - $1,881,630 Other Charges - $1,317,148 7,817,197 8,341,849 8,540,408 8,854,116 2,919,663 3,032,996 3,129,847 3,142,651 1,048,787 1,080,680 1,137,266 1,171,406 1,553,815 1,613,084 1,870,104 1,881,630 1,552,673 3,270,951 1,303,186 1,317,148 - 2,000,000 4,000,000 6,000,000 8,000,000 10,000,000 12,000,000 14,000,000 16,000,000 18,000,000 20,000,000 2017 ACTUAL 2018 ACTUAL 2019 FORECAST 2020 BUDGET Historic General Fund Expenditures by Account Type Salaries Benefits Supplies Purchased Services Other Charges 14% 52% 16% 5% 12% 0% 1% 2020 Budget Expenditures by Department General Government - $2,354,060 Public Safety - $8,446,288 Public Works - $2,610,996 Sanitation - $874,834 Parks, Recreation & Forestry - $1,959,617 Health & Human Services - $7,895 Conservation & Development - $113,261 2,304,534 2,315,790 2,272,755 2,354,060 7,690,315 7,991,542 8,260,228 8,446,288 2,204,514 2,435,359 2,543,533 2,610,996 837,105 898,581 922,851 874,834 1,602,999 1,701,952 1,861,133 1,959,617 - 2,000,000 4,000,000 6,000,000 8,000,000 10,000,000 12,000,000 14,000,000 16,000,000 18,000,000 2017 ACTUAL 2018 ACTUAL 2019 FORECAST 2020 BUDGET Historic General Fund Expenditures by Department General Government Public Safety Public Works Sanitation Parks, Recreation & Forestry Health & Human Services Conservation & Development 12 2020 Budget Village of Ashwaubenon General Fund Revenues 2017 2018 2019 2019 2020 2020 vs 2019 Budget Account Actual Actual Forecast Budget Budget $ Change % Change Taxes Property Taxes 4000 9,401,343$ 9,393,257$ 9,656,311$ 9,621,558$ 9,812,237$ 190,679$ 1.98% Room Tax 4010 360,335 457,810 442,275 390,000 450,000 60,000 15.38% Total Taxes 9,761,678 9,851,067 10,098,586 10,011,558 10,262,237 250,679 2.50% Intergovernmental State Aids Personal Property Aid 4119 - - 184,305 184,305 184,305 - 0.00% Shared Taxes From State 4120 382,867 370,653 364,588 364,588 364,588 - 0.00% Expenditure Restraint Program 4121 - - 120,211 120,211 120,211 - 0.00% Exempt Computer Aids 4122 234,492 237,939 243,697 240,000 243,697 3,697 1.54% Fire Insurance Tax 4123 86,267 87,713 94,870 88,000 92,500 4,500 5.11% Municipal Service 4124 6,615 5,630 5,312 5,600 5,300 (300) -5.36% Transportation Aid 4125 904,335 965,974 962,242 962,242 962,242 - 0.00% Recycling Grant 4126 76,074 76,043 76,175 75,000 76,000 1,000 1.33% Rescue 4128 6,333 6,084 7,201 6,000 6,000 - 0.00% Police Training 4129 7,520 - 5,020 5,020 5,020 - 0.00% DOJ Grant 4130 47,761 51,233 30,000 30,000 30,000 - 0.00% Local Aids - N/A School District 4153 193,193 211,442 215,700 200,500 216,500 16,000 7.98% Other 4150 7,171 145,805 42,024 42,024 42,024 - 0.00% Total Intergovernmental 1,952,628 2,158,516 2,351,345 2,323,490 2,348,387 24,897 1.07% Special Assessments 4297 35 2,416 2,260 - 2,260 2,260 N/A Licenses & Permits Licenses 4300 Liquor & Malt Beverage 7700 80,293 40,428 43,490 40,000 40,000 - 0.00% Operators 7701 15,795 14,235 14,085 13,500 14,000 500 3.70% Cigarette 7702 2,010 1,900 1,800 1,800 1,800 - 0.00% Bicycle 7703 - - - 100 100 - 0.00% Dog 7704 1,558 1,196 1,200 1,500 1,500 - 0.00% Cat 7705 75 80 50 200 200 - 0.00% Peddlers 7707 12,650 11,450 17,700 15,900 15,900 - 0.00% Weights & Measures 7708 24,094 29,979 29,934 28,000 31,028 3,028 10.81% Short Term Rental 7712 600 5,400 11,100 5,000 15,000 10,000 200.00% Other 7706 4,040 3,508 5,660 5,000 5,000 - 0.00% Total Licenses 141,115 108,176 125,019 111,000 124,528 13,528 12.19% Permits 4350 Rezoning Hearing 7720 2,700 2,535 2,000 2,000 2,500 500 25.00% Building 7721 87,043 109,117 100,000 90,000 100,000 10,000 11.11% Electrical 7722 26,050 32,056 32,000 30,000 32,000 2,000 6.67% Plumbing 7723 31,546 34,241 32,000 30,000 32,000 2,000 6.67% Heating 7724 28,210 32,401 32,000 30,000 32,000 2,000 6.67% Sewer 7725 2,890 2,650 4,100 4,100 4,100 - 0.00% Right of Way 7726 9,569 8,745 6,000 6,000 6,000 - 0.00% Curb Cut 7727 635 250 500 500 500 - 0.00% Alarm 7728 9,359 10,280 11,500 11,500 11,500 - 0.00% Other 7729 3,974 3,400 2,000 2,000 2,000 - 0.00% Total Permits 201,976 235,675 222,100 206,100 222,600 16,500 8.01% Total Licenses & Permits 343,091 343,851 347,119 317,100 347,128 30,028 9.47% Fines and Forfeitures Court Penalties & Costs 4400 286,305 313,354 300,000 350,000 320,000 (30,000) -8.57% Parking Violations 4410 24,465 24,613 24,500 28,000 26,000 (2,000) -7.14% Total Fines and Forfeitures 310,770 337,967 324,500 378,000 346,000 (32,000) -8.47% 13 2020 Budget Village of Ashwaubenon General Fund Revenues 2017 2018 2019 2019 2020 2020 vs 2019 Budget Account Actual Actual Forecast Budget Budget $ Change % Change Public Charges for Services Sale of Materials and Supplies 4500 10,159 9,785 7,500 7,000 7,500 500 7.14% Site Plan Review Fees 4502 2,580 3,330 3,570 1,750 3,000 1,250 71.43% CSM/Subdivision Fees 4503 3,650 2,050 5,561 1,750 2,500 750 42.86% Public Safety Rescue Squad Services 4505 506,449 521,180 520,000 505,000 520,000 15,000 2.97% Fire Inspections 4510 94,377 96,807 95,000 94,000 96,000 2,000 2.13% Police Charges for Services 4512 184,208 171,029 205,000 190,000 205,000 15,000 7.89% Fire Charges for Services 4513 14,886 21,310 17,500 15,000 17,500 2,500 16.67% Rescue Charges for Services 4540 25,621 22,799 22,500 20,000 22,500 2,500 12.50% Public Safety Accident Reports 4506 120 65 - - - - N/A Misc & Warrant Fees 4508 1,083 1,916 2,144 1,500 2,000 500 33.33% False Alarms 4511 15,346 19,680 22,000 15,000 20,000 5,000 33.33% Total Public Safety 842,090 854,786 884,144 840,500 883,000 42,500 5.06% Parks, Recreation & Forestry Administration 1,283 5,158 300 300 - (300) -100.00% Community Pool 59,772 80,251 80,568 80,568 83,134 2,566 3.18% Ashwaubomay Lake 125,984 126,970 126,308 140,176 142,071 1,895 1.35% Adult Recreation Programs 46,648 60,883 52,838 58,544 69,771 11,227 19.18% Co-Sponsored Programs 31,793 49,971 58,952 32,292 61,578 29,286 90.69% Youth Recreation Programs 83,329 88,962 90,373 92,752 96,117 3,365 3.63% Facility Rentals 4537 65,430 62,041 68,043 68,043 69,218 1,175 1.73% Tree Planting Program 4521 2,465 1,696 1,800 3,000 3,000 - 0.00% Total Parks, Recreation & Forestry 416,704 475,932 479,182 475,675 524,889 49,214 10.35% Public Works Weed Control 4514 2,807 1,125 3,575 2,500 2,500 - 0.00% Snow Removal 4515 1,555 626 2,226 1,750 1,750 - 0.00% Rubbish Collection/Garbage Cans 18,469 11,043 7,000 7,000 10,000 3,000 42.86% Recycling 4520 13,947 1,322 276 10,000 - (10,000) -100.00% Other Charges - - 1,000 1,000 1,000 - 0.00% Total Public Works 36,778 14,116 14,077 22,250 15,250 (7,000) -31.46% Labor and Service Reimbursements 554,931 559,778 505,000 455,000 460,000 5,000 1.10% Total Public Charges for Services 1,866,892 1,919,777 1,899,034 1,803,925 1,896,139 92,214 5.11% Interest Income Interest on Investments 62,679 196,700 225,000 200,000 250,000 50,000 25.00% Interest On Delinquent Taxes 4602 2,226 6,394 8,659 3,000 7,500 4,500 150.00% Interest On Special Assessment 4603 4,704 2,988 3,271 2,000 3,000 1,000 50.00% Total Interest Income 69,609 206,082 236,930 205,000 260,500 55,500 27.07% Donations 4702 50,454 4,049 5,000 5,000 5,000 - 0.00% Miscellaneous Cable Tv Franchise Fee 4700 207,500 215,937 213,134 210,000 212,000 2,000 0.95% Rent 4701 87,180 89,784 92,524 92,524 95,300 2,776 3.00% Miscellaneous 2,017,362 200,129 96,677 56,320 60,000 3,680 6.53% Total Miscellaneous 2,312,042 505,850 402,335 358,844 367,300 8,456 2.36% Total Revenues 16,667,199 15,329,575 15,667,109 15,402,917 15,834,951 432,034 2.80% Other Finances Sources Transfer In - Enterprise Fund Tax Equivalent4025 503,847 478,784 500,000 500,000 500,000 - 0.00% Operating Transfer In 4810 79,553 42,668 32,000 32,000 32,000 - 0.00% Total Other Finances Sources 583,400 521,452 532,000 532,000 532,000 - 0.00% 17,250,599$ 15,851,027$ 16,199,109$ 15,934,917$ 16,366,951$ 432,034$ 2.71% TOTAL REVENUES & OTHER FINANCING SOURCES 14 2020 Budget Village of Ashwaubenon General Fund Expenditures by Department 2017 2018 2019 2019 2020 2020 vs 2019 Budget Departments Actual Actual Forecast Budget Budget $ Change % Change General Government Village Board Administration 294,902$ 306,907$ 303,794$ 305,577$ 306,913$ 1,336$ 0.44% Municipal Court 159,984 155,253 161,254 171,654 170,939 (715) -0.42% Village Clerk/Treasurer 204,629 223,009 188,809 200,289 213,175 12,886 6.43% Village Assessor 131,975 132,534 139,461 139,463 141,032 1,569 1.13% Finance 306,536 288,067 309,957 316,890 328,676 11,786 3.72% Information Technology 174,369 214,967 149,745 172,466 167,893 (4,573) -2.65% Building Inspection 199,361 196,232 202,000 212,014 205,504 (6,510) -3.07% Legal Services 147,486 167,090 149,841 152,351 158,583 6,232 4.09% Village Hall Maintenance 139,139 140,536 142,160 145,116 144,117 (999) -0.69% General Government 546,153 491,195 525,736 504,181 517,228 13,047 2.59% Total General Government 2,304,534 2,315,790 2,272,755 2,320,001 2,354,060 34,059 1.47% Public Safety Police / Fire / Rescue 7,579,884 7,914,892 8,152,828 8,155,374 8,312,849 157,475 1.93% Fire Inspection 110,431 76,650 107,401 126,973 133,439 6,466 5.09% 5199..5398Total Public Safety 7,690,315 7,991,542 8,260,228 8,282,347 8,446,288 163,941 1.98% Public Works Engineering 134,392 130,732 139,413 152,301 151,637 (664) -0.44% Street Administration 159,351 158,634 174,386 180,249 182,445 2,196 1.22% Garage 434,729 546,023 503,964 458,462 511,088 52,626 11.48% Street Maintenance 549,657 641,325 703,664 669,169 743,515 74,346 11.11% Curb & Gutter 54,567 24,764 23,557 33,100 28,148 (4,952) -14.96% Snow & Ice Control 168,369 148,942 218,883 163,200 179,208 16,008 9.81% Traffic Control 97,644 103,903 114,828 97,268 105,206 7,938 8.16% Street Lighting 460,133 456,288 452,765 459,372 466,344 6,972 1.52% Sidewalk Maintenance 9,467 8,279 6,806 10,600 8,230 (2,370) -22.36% School District Maintenance 866 - - 1,700 538 (1,162) -68.35% Labor for Others 1,184 - 246 5,600 538 (5,062) -90.39% Transit System 134,154 216,469 205,021 212,862 234,099 21,237 9.98% Total Public Works 2,204,514 2,435,359 2,543,533 2,443,883 2,610,996 167,113 6.84% Sanitation Garbage & Refuse Collection 349,741 416,073 398,921 385,613 394,325 8,712 2.26% Recycling 179,487 203,182 202,315 167,022 156,962 (10,060) -6.02% Landfill 190,008 212,851 236,884 211,740 240,000 28,260 13.35% Weed Control 16,228 7,615 10,245 16,500 10,574 (5,926) -35.92% Wood Chipping 101,640 58,861 74,487 108,400 72,973 (35,427) -32.68% Total Sanitation 837,105 898,581 922,851 889,275 874,834 (14,441) -1.62% Parks, Recreation & Forestry Parks & Recreation Administration 353,334 367,383 418,094 429,707 434,514 4,807 1.12% Community Pool 90,660 94,498 92,320 92,509 97,620 5,111 5.52% Ashwaubomay Lake 130,967 137,955 134,159 139,040 144,054 5,014 3.61% Adult Recreation 41,284 51,819 48,807 44,394 52,791 8,397 18.91% Co-Sponsored Recreation 84,015 91,532 94,651 68,820 103,533 34,713 50.44% Youth Recreation 109,176 115,883 119,768 135,011 137,536 2,525 1.87% Park Maintenance 482,878 458,778 483,781 482,129 512,488 30,359 6.30% Community Center 67,727 77,141 119,745 146,038 108,030 (38,008) -26.03% Performing Arts Center 42,297 58,245 75,421 75,276 74,224 (1,052) -1.40% Forestry 200,660 248,718 274,386 263,373 294,827 31,454 11.94% Total Parks, Recreation & Forestry 1,602,999 1,701,952 1,861,133 1,876,297 1,959,617 83,320 4.44% Health & Human Services Animal Control 6,024 6,223 7,895 8,595 7,895 (700) -8.14% Conservation & Development Economic Development 103,787 95,442 112,416 114,519 113,261 (1,258) -1.10% Total Expenditures 14,749,277 15,444,889 15,980,811 15,934,917 16,366,951 432,034 2.71% Other Financing Uses Transfers Out 142,857 1,894,673 - - - - N/A 14,892,134$ 17,339,561$ 15,980,811$ 15,934,917$ 16,366,951$ 432,034$ 2.71% TOTAL EXPENDITURES & OTHER FINANCING USES 15 2020 Budget Village of Ashwaubenon General Fund Expenditures by Account 2017 2018 2019 2019 2020 2020 vs 2019 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change 5100 Salary 4,517,780 4,213,834 4,849,741 5,098,466 5,298,105 199,639 3.92% 5101 Fitness 54,588 61,046 56,963 63,735 63,735 - 0.00% 5102 FLSA 58,253 69,411 60,834 65,000 65,000 - 0.00% 5103 Fire/Rescue Meeting Pay 35,354 39,293 38,000 40,000 40,000 - 0.00% 5110 Hourly 1,854,229 1,946,244 2,369,207 2,423,739 2,459,493 35,754 1.48% 5111 Overtime 333,457 382,345 446,601 382,363 631,563 249,200 65.17% 5112 Double Time 5,031 23,652 - - - - N/A 5120 Longevity 6,619 14,392 6,230 6,990 6,390 (600) -8.58% 5125 Call Time 4,350 750 - - - - N/A 5130 Comp Time 275,238 365,035 275,000 225,000 1,200 (223,800) -99.47% 5140 Poll Workers 9,439 26,143 5,636 12,000 26,000 14,000 116.67% 5150 Holiday Pay 284,602 351,419 270,796 255,663 262,630 6,967 2.73% 5170 Sick 40,553 118,947 42,224 - - - N/A 5180 Vacation 337,702 729,338 119,175 - - - N/A Salaries And Wages 7,199,120$ 7,570,068$ 7,818,807$ 7,965,593$ 8,221,353$ 255,760$ 3.21% Overtime/Comptime 618,077 771,782 721,601 607,363 632,763 25,400 4.18% 4999..5198 Total Salaries And Wages 7,817,197 8,341,849 8,540,408 8,572,956 8,854,116 281,160 3.28% 5210 Medicare/Fica 536,073 611,074 635,799 654,158 675,342 21,184 3.24% 5220 Health Insurance 1,473,804 1,200,293 953,247 1,333,904 938,026 (395,878) -29.68% 5220.1 Health Insurance - HSA 62,904 276,507 591,659 246,580 554,996 308,416 125.08% 5221 Dental Insurance 85,966 94,718 95,555 97,622 95,270 (2,352) -2.41% 5222 Life Insurance 13,606 15,185 16,859 18,011 19,217 1,206 6.70% 5240 Retirement 699,810 787,719 789,228 771,094 812,300 41,206 5.34% 5300 Public Safety Trust Fund Contr 47,500 47,500 47,500 47,000 47,500 500 1.06% 5199..5398 Total Benefits 2,919,663 3,032,996 3,129,847 3,168,369 3,142,651 (25,718) -0.81% 4998..5399 Total Personnel Services 10,736,859 11,374,846 11,670,256 11,741,325 11,996,767 255,442 2.18% 6100 Office Supplies 42,340 35,980 30,650 37,280 36,000 (1,280) -3.43% 6101 Operational Supplies 90,423 63,268 67,822 81,822 78,822 (3,000) -3.67% 6102 Evidence Supplies 2,162 2,505 2,395 2,395 2,395 - 0.00% 6104 Lifeguard Training Supplies 699 1,263 700 700 700 - 0.00% 6105 Range Supplies 14,977 13,873 15,300 15,300 15,300 - 0.00% 6108 Election Supplies 2,413 5,546 2,000 3,100 3,000 (100) -3.23% 6109 Forms 3,156 2,407 4,000 4,000 3,250 (750) -18.75% 6111 State Stamps 829 - - 900 900 - 0.00% 6113 Maintenance Supplies 239,358 230,368 255,729 222,400 241,900 19,500 8.77% 6114 Concession Supplies 18,013 19,002 17,934 19,985 19,985 - 0.00% 6115 Pool And Lake Supplies 13,535 11,317 12,134 11,630 11,630 - 0.00% 6116 Janitorial Supplies 19,895 21,594 24,672 23,785 25,485 1,700 7.15% 6117 Athletic Field Supplies 32,636 28,995 31,174 29,862 29,862 - 0.00% 6118 Program Supplies 42,423 60,381 61,059 54,761 58,761 4,000 7.30% 6120 Code Books 84 1,308 100 1,100 80 (1,020) -92.73% 6000..6121.1Total Supplies 522,941 497,806 525,669 509,020 528,070 19,050 3.74% 6122 Gas & Oil 176,171 214,584 213,450 197,328 214,438 17,110 8.67% 6123 Landscaping Supplies 6,759 8,046 9,200 9,200 9,200 - 0.00% 6124 Program/Trip Expense - - - 3,200 3,200 - 0.00% 6211 Repairs-Building/Equipment 95,784 94,559 92,800 104,030 101,600 (2,430) -2.34% 6212 Voting Machine Maintenance 1,463 150 1,953 1,800 1,700 (100) -5.56% 6213 Software Maintenance 87,326 96,685 124,590 126,932 129,951 3,019 2.38% 6214 Fire Alarm/Security Maint 1,239 4,121 3,045 2,400 3,050 650 27.08% 6215 Equipment Maintenance 154 11,357 9,286 9,295 11,850 2,555 27.49% 6301 Record Checks 4,025 3,381 4,000 4,000 4,000 - 0.00% 6302 Newspaper Publishing 12,006 10,743 8,650 9,400 9,750 350 3.72% 6303 Licenses 668 784 839 837 1,962 1,125 134.41% 6304 Postage 27,641 25,686 27,186 30,210 30,300 90 0.30% 6305 Copy Machine 20,004 21,379 21,050 20,580 21,680 1,100 5.34% 6306 Building Furnishings 3,049 2,624 2,800 2,800 3,800 1,000 35.71% 6307 Credit Card Fees 20,067 26,567 21,000 21,000 21,000 - 0.00% 6401 Uniforms 58,649 53,036 58,832 66,822 68,755 1,933 2.89% 6402 Shoe Allowance 2,597 4,322 3,700 3,700 4,000 300 8.11% 6403 Tool Allowance 400 800 800 800 800 - 0.00% 6500 Grant Expenses 4,570 75 4,550 - - - N/A 6501 Asset Forfeiture Expenses - - 66 - - - N/A 16 2020 Budget Village of Ashwaubenon General Fund Expenditures by Account 2017 2018 2019 2019 2020 2020 vs 2019 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change 6502 Public Education 2,539 3,835 3,800 3,800 2,300 (1,500) -39.47% 6505 ATV Patrol 733 140 - 1,150 - (1,150) -100.00% 6121.2..6598Total Operating 525,846 582,874 611,597 619,284 643,336 24,052 3.88% 7100 Training/Conference 45,973 60,476 63,554 67,570 66,510 (1,060) -1.57% 7120 Dues & Subscriptions 22,633 20,067 22,791 26,435 25,385 (1,050) -3.97% 7130 Mileage Reimbursement 13,584 13,286 13,969 13,825 13,940 115 0.83% 7140 Fitness Test & Equipment Maint 1,200 4,050 4,440 4,440 1,000 (3,440) -77.48% 6599..7198 Total Travel/Training 83,390 97,878 104,754 112,270 106,835 (5,435) -4.84% 8100 Contracted Services 453,615 543,528 651,002 573,963 612,732 38,769 6.75% 8101 Computer Consulting 30,081 22,040 25,000 34,800 32,400 (2,400) -6.90% 8102 Accounting & Auditing 18,150 19,140 21,000 19,250 21,000 1,750 9.09% 8103 Rodent Control - 2,213 1,395 1,395 1,395 - 0.00% 8104 Mutual Aid 18,627 18,384 18,439 18,775 18,775 - 0.00% 8105 Humane Society 5,901 3,540 6,000 6,000 6,000 - 0.00% 8106 Cleaning Contract 30,426 32,765 37,300 37,300 36,300 (1,000) -2.68% 8107 Weights & Measures 21,680 22,770 23,925 21,050 23,925 2,875 13.66% 8108 Brown Co Mrf Charges 1,140 17,596 37,351 15,000 36,000 21,000 140.00% 8109 Brown County Landfill 188,868 195,255 199,533 196,740 204,000 7,260 3.69% 8112 Jail Fees 34,360 28,900 31,000 38,400 38,400 - 0.00% 8113 Printing 9,035 9,618 13,260 11,400 11,400 - 0.00% 8114 Tree Planting - Village 5,611 8,795 11,000 11,000 11,000 - 0.00% 8115 Engineering Services 6,303 7,124 7,500 7,500 7,500 - 0.00% 8116 Economic Development 5,370 6,785 7,000 7,503 6,450 (1,053) -14.03% 8117 Tree Planting - Residents 5,928 8,263 3,000 3,000 3,000 - 0.00% 8118 Bank Fees 23,415 33,794 31,000 30,000 31,000 1,000 3.33% 8119 Investment Fees 16,518 16,548 16,980 16,500 16,800 300 1.82% 8201 Vehicle Repairs 222,935 240,391 231,865 231,345 231,345 - 0.00% 8202 Equipment Use Charge 431,645 363,895 485,253 485,253 522,408 37,155 7.66% 8203 Radio Maintenance 15,843 2,729 3,000 4,000 1,500 (2,500) -62.50% 8205 Equipment Rental 8,063 9,012 8,300 8,300 8,300 - 0.00% 7199..8298 Total Purchased Services 1,553,815 1,613,084 1,870,104 1,778,474 1,881,630 103,156 5.80% 8300 Physical/Psych Exams 5,836 8,669 8,042 4,400 16,235 11,835 268.98% 8305 Property & Liability Insurance 93,998 115,059 133,405 114,991 140,175 25,184 21.90% 8306 Employee Assistance Program 3,652 3,647 3,647 3,600 3,647 47 1.31% 8307 Unemployment 1,379 154 1,200 3,750 1,200 (2,550) -68.00% 8309 Workers Comp Insurance 302,240 223,686 250,207 236,387 223,499 (12,888) -5.45% 8299..8398 Total Insurance 407,228 351,214 396,501 363,128 384,756 21,628 5.96% 8400 Gas & Electric 645,260 645,099 653,063 657,641 676,416 18,775 2.85% 8401 Water/Sewer/Storm Water 61,826 73,750 70,032 69,750 69,750 - 0.00% 8402 Telephone/Pagers 27,869 26,205 26,175 29,175 22,675 (6,500) -22.28% 8403 Cell Phone 39,140 37,198 39,593 39,684 40,596 912 2.30% 8404 Teletype 4,146 4,536 4,536 4,536 4,536 - 0.00% 8405 Television Expenses 1,422 1,456 1,531 1,584 1,584 - 0.00% 8399..8498 Total Utilities 779,662 788,244 794,930 802,370 815,557 13,187 1.64% 8500 Wage Reserve - - - 9,046 10,000 954 10.55% 9120 Equipment > $5000 28,938 66,755 7,002 - - - N/A 9121 Equipment < $5000 105,647 72,188 - - - - N/A 8599..9198 Total Capital Outlay 139,535 138,943 7,002 - - - N/A 9200 Operating Transfer Out 142,857 1,894,673 - - - - N/A 14,892,134$ 17,339,561$ 15,980,811$ 15,934,917$ 16,366,951$ 432,034$ 2.71% TOTAL EXPENDITURES & OTHER FINANCING USES 17 2020 Budget Fund 100 - General Government Department: Village Board/Administration - 5111 DEPARTMENT DESCRIPTION: SERVICES: * Human Resources: Employee hiring, training, benefits and discipline * Economic Development: Land sales, business recruitment, tax incremental financing, greenfield development and redevelopment * Overall Administration: Day-to-day and long-term management of Village services. STAFFING (FTE Positions): 2019 ACCOMPLISHMENTS * Completed Public Safety operations study. * Recruited new Public Safety Director. * Kick off construction in Aldon Station. 2020 OBJECTIVES * Implement recommendations of Public Safety study. * Assist new Chief/Director of Public Safety transition. * Focus of Tax Incremental District #5 growth. The Village is governed by a Village Board consisting of a Village President elected at large and six Trustees elected by wards. An appointed Village Manager serves at will and carries out the policies, directives and ordinances enacted by the Village Board, providing direction, guidance and supervision to Village Department Heads and staff. The Village of Ashwaubenon utilizes contracted services for various consultants to augment Village staff in addressing Village needs in their respective areas of expertise. 2018 2019 2020 - Budget Village President 1.00 1.00 1.00 Village Trustees 6.00 6.00 6.00 Village Manager 1.00 1.00 1.00 Executive Assistant 1.00 1.00 1.00 Total Full-Time Equivalents 9.00 9.00 9.00 Note: 15% of each position is allocated to the Water, Sewer and Storm Water Utility Funds. 18 2020 Budget Fund 100 - General Government Department: Village Board/Administration - 5111 2017 2018 2019 2019 2020 2020 vs 2019 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change Salaries And Wages 202,288 207,145 213,326 213,326 217,577 4,251 1.99% Overtime/Comptime 1,458 1,215 1,275 1,275 1,275 - 0.00% 4999..5198 Total Salaries And Wages 203,745 208,361 214,601 214,601 218,852 4,251 1.98% 5210 Medicare/Fica 14,230 15,352 16,416 16,416 16,741 325 1.98% 5220 Health Insurance 34,183 17,164 - 19,052 - (19,052) -100.00% 5220.1 Health Insurance - HSA 4,422 18,884 33,845 15,863 31,449 15,586 98.25% 5221 Dental Insurance 2,217 2,261 2,261 2,910 2,261 (649) -22.30% 5222 Life Insurance 551 537 815 815 832 17 2.09% 5240 Retirement 11,215 11,150 11,384 11,384 12,018 634 5.57% 5199..5398 Total Benefits 66,818 65,349 64,721 66,440 63,301 (3,139) -4.72% 4998..5399 Total Personnel Services 270,563 273,709 279,322 281,041 282,153 1,112 0.40% 6100 Office Supplies 4,325 4,436 3,600 3,600 3,600 - 0.00% 7100 Training/Conference 3,016 4,188 4,400 4,400 4,400 - 0.00% 7120 Dues & Subscriptions 7,997 7,312 8,162 8,000 8,000 - 0.00% 7130 Mileage Reimbursement 5,123 4,937 5,062 4,800 5,000 200 4.17% 6599..7198 Total Travel/Training 16,136 16,437 17,624 17,200 17,400 200 1.16% 8100 Contracted Services 2,519 11,218 2,000 2,500 2,500 - 0.00% 8403 Cell Phone 1,360 1,108 1,248 1,236 1,260 24 1.94% 4997..9899 Total Expenditures 294,902$ 306,907$ 303,794$ 305,577$ 306,913$ 1,336$ 0.44% 19 2020 Budget Fund 100 - General Government Department: Municipal Court - 5121 DEPARTMENT DESCRIPTION: SERVICES: * Treat every person involved with the judicial system with respect and dignity. * Advise defendants of all options available to them without giving legal advice. * Administer justice in a fair and unbiased manner. * Make a positive impression of municipal court proceedings. * Process all citations issued through this court in a timely fashion. STAFFING (FTE Positions): 2019 ACCOMPLISHMENTS * SDC (State Debt Collection) which is an automated interface between TiPSSCourts and WI Dept of Revenue intercepted the amount of $17,775 between January 1, 2019 and September 23, 2019, in outstanding debt. * Defendant's used Point and Pay ( a credit card service through our website which is an automated interface between our website and TiPSSCourts used to pay fines) between January 1, 2019 and September 23, 2019, so far the sum of $24,138 has been paid using this service. * Tax Refund Intercept Program (TRIP)which is another automated interface between TiPSSCourts and WI Dept of Revenue tax intercepted the amount of $15,042 between January 1, 2019 and September 23, 2019 in outstanding debt. * Defendant's used GovPayNet (another online credit card service to pay fines) between January 1, 2019 and September 23, 2019, so far the amount of $70,365 has been paid using this service. * Hired new Deputy Court Clerk * We changed using Warrants (body only-arrest) to using Appearance Warrants (defendant is given court date and released) which saves on officers time driving to the jail and processing the defendant at the Brown County Jail. It also saves Ashwaubenon Municipal Court on jail fees. 2020 OBJECTIVES * Train new Deputy Clerk of Courts. * Continue to improve court office procedures. * Efficiently handle all office procedures, court records, court proceedings and funds. * Resolve citizen concerns and questions in a professional and timely manner. The Ashwaubenon Municipal Court holds court every Wednesday evening at 6:00 p.m. This court adjudicates both traffic and non-traffic citations issued by the Ashwaubenon Public Safety Department along with citations issued by Ashwaubenon Public Works. Our primary duty is to administer justice in a fair and unbiased manner. 2018 2019 2020 - Budget Village Judge 1.00 1.00 1.00 Court Clerk 1.00 1.00 1.00 Assistant Court Clerk 0.60 0.60 0.60 Total Full-Time Equivalents 2.60 2.60 2.60 20 2020 Budget Fund 100 - General Government Department: Municipal Court - 5121 2017 2018 2019 2019 2020 2020 vs 2019 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change Salaries And Wages 93,980 95,791 98,396 98,396 101,673 3,277 3.33% Overtime/Comptime 1,135 549 1,000 4,000 1,000 (3,000) -75.00% 4999..5198 Total Salaries And Wages 95,115 96,340 99,396 102,396 102,673 277 0.27% 5210 Medicare/Fica 6,908 7,245 7,834 7,834 7,855 21 0.27% 5220 Health Insurance 6,738 - - - - - N/A 5220.1 Health Insurance - HSA 1,712 7,397 4,666 4,666 5,286 620 13.29% 5221 Dental Insurance 354 378 378 378 378 - 0.00% 5222 Life Insurance 98 98 186 186 190 4 2.15% 5240 Retirement 3,398 3,326 3,708 3,708 3,542 (166) -4.48% 5199..5398 Total Benefits 19,207 18,443 16,772 16,772 17,251 479 2.86% 4998..5399 Total Personnel Services 114,322 114,783 116,168 119,168 119,924 756 0.63% 6100 Office Supplies 1,117 1,057 1,200 1,200 1,200 - 0.00% 6109 Forms 962 1,524 1,500 1,500 1,500 - 0.00% 6120 Code Books - - 100 100 80 (20) -20.00% 6000..6121.1 Total Supplies 2,080 2,581 2,800 2,800 2,780 (20) -0.71% 6213 Software Maintenance 6,646 6,668 6,832 6,832 7,001 169 2.47% 7100 Training/Conference 1,002 879 2,100 2,100 680 (1,420) -67.62% 7120 Dues & Subscriptions 960 880 890 890 890 - 0.00% 7130 Mileage Reimbursement 104 221 600 600 400 (200) -33.33% 6599..7198 Total Travel/Training 2,066 1,980 3,590 3,590 1,970 (1,620) -45.13% 8100 Contracted Services 510 340 864 864 864 - 0.00% 8112 Jail Fees 34,360 28,900 31,000 38,400 38,400 - 0.00% 7199..8298 Total Purchased Services 34,870 29,240 31,864 39,264 39,264 - 0.00% 4997..9899 Total Expenditures 159,984$ 155,253$ 161,254$ 171,654$ 170,939$ (715)$ -0.42% 21 2020 Budget Fund 100 - General Government Department: Clerk/Treasurer - 5141 DEPARTMENT DESCRIPTION: SERVICES: * Clerk Role: Elections and voter registration * Clerk Role: Various licensing and permitting * Clerk Role: Maintain Village municipal code of ordinances * Clerk Role: Maintain all public records, process all open records requests & publish all legal notices * Treasurer Role: Brown County Hotel-Motel-STR Room Tax collections and reporting. * Treasurer Role: Management of delinquent personal property tax collection. STAFFING (FTE Positions): 2019 ACCOMPLISHMENTS * Achieved on-time and accurate Brown County Hotel-Motel-STR Room Tax submissions of all Ashwaubenon lodging entities. * Continued support of the Short-Term Rental (STR) licensing program as it transitions from the Office of the Clerk-Treasurer to Building Inspection/Zoning in 2020. * Consolidated all official village records for enhanced centralized record management. * Successfully prepared and performed all election-related activities, including Chief Election Inspector and Election Inspector training for the two elections conducted in 2019. * The Deputy Clerk role/duties were successfully transitioned to reflect a 70/30% split with the Legal Department. * Successfully completed the Wisconsin Election Commission 4-Year Voter Registration Maintenance program The primary objective in the Office of the Clerk-Treasurer is to provide outstanding customer service to the citizens of the Village of Ashwaubenon and the general public by personally assisting interested parties with all inquiries, requests and guidance in a timely fashion. As the legal custodian of village records and the liaison between the citizenry, village administration and the Village Board of Trustees, the Office of the Clerk-Treasurer also ensures Wisconsin State Statutes and municipal ordinance compliance is achieved. Further, the Office of the Clerk-Treasurer ensures village cash and investments follow safety, liquidity and yield policies. 2018 2019 2020 - Budget Village Clerk/Treasurer (1) 1.00 1.00 1.00 Deputy Clerk / Legal Assistant (2) 1.00 0.70 0.70 Clerk (3) 0.00 0.10 0.10 Poll Workers (4) Part-Time Part-Time Part-Time Total Full-Time Equivalents 2.00 1.80 1.80 Notes: 1. 20% of Clerk/Treasurer position is allocated to the Water, Sewer and Storm Water Utility Funds. 2. Deputy Clerk will allocate time between Village Clerk/Treasurer (70%) and Legal (30%) departments. 3. Clerk employee will allocate time between Village Clerk/Treasurer (10%), Finance (30%), Building Inspection (10%) and Utility Departments (50%). 4. Poll Worker pay varies depending on number of elections. 22 2020 Budget Fund 100 - General Government Department: Clerk/Treasurer - 5141 2020 OBJECTIVES * Continue to provide a high level of courteous, efficient service to Ashwaubenon citizens and business community. * Train Election Inspectors as Board of Absentee Ballot Canvassers with the introduction of Central Count to the village's electoral processes * Recruit & Train Election Inspectors in electoral processes and the operation of the new Express Vote Voting System for the 2020-2022 term. * Seek appropriate training opportunities for both the Clerk-Treasurer and the Deputy Clerk, thus enhancing their job skills and performance. BUDGET SUMMARY: * Increase of Election Inspector wages are reflected due to conducting four elections in 2020, coupled with the adding the Board of Absentee Ballot Canvassing (Central Count). * Reductions in various supply and operating costs to match actual trends. * Account 8107; Weights & Measures - Increased based on contract with City of Appleton. 23 2020 Budget Fund 100 - General Government Department: Clerk/Treasurer - 5141 2017 2018 2019 2019 2020 2020 vs 2019 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change Salaries And Wages 109,081 125,710 99,429 105,793 117,762 11,969 11.31% Overtime/Comptime 493 2,015 500 500 500 - 0.00% 4999..5198 Total Salaries And Wages 109,574 127,725 99,929 106,293 118,262 11,969 11.26% 5210 Medicare/Fica 6,902 7,457 7,214 7,214 7,058 (156) -2.16% 5220 Health Insurance 22,919 21,689 11,618 14,229 11,954 (2,275) -15.99% 5220.1 Health Insurance - HSA - - 6,367 6,532 7,929 1,397 21.39% 5221 Dental Insurance 1,204 1,291 1,672 1,842 1,750 (92) -4.99% 5222 Life Insurance 317 388 545 644 655 11 1.71% 5240 Retirement 6,457 6,404 5,787 6,093 6,160 67 1.10% 5199..5398 Total Benefits 37,800 37,229 33,204 36,554 35,506 (1,048) -2.87% 4998..5399 Total Personnel Services 147,374 164,954 133,133 142,847 153,768 10,921 7.65% 6100 Office Supplies 1,758 1,197 1,200 1,500 1,200 (300) -20.00% 6108 Election Supplies 2,413 5,546 2,000 3,100 3,000 (100) -3.23% 6120 Code Books - - - 1,000 - (1,000) -100.00% 6000..6121.1 Total Supplies 4,171 6,743 3,200 5,600 4,200 (1,400) -25.00% 6212 Voting Machine Maintenance 1,463 150 1,953 1,800 1,700 (100) -5.56% 6213 Software Maintenance 3,122 3,117 2,200 3,900 4,000 100 2.56% 6301 Record Checks 4,025 3,381 4,000 4,000 4,000 - 0.00% 6302 Newspaper Publishing 10,614 10,573 8,400 8,400 9,000 600 7.14% 6304 Postage 3,331 3,231 3,686 3,810 3,900 90 2.36% 6121.2..6598 Total Operating 22,555 20,451 20,239 21,910 22,600 690 3.15% 7100 Training/Conference 1,670 1,228 1,500 1,920 1,680 (240) -12.50% 7120 Dues & Subscriptions 502 665 600 600 600 - 0.00% 7130 Mileage Reimbursement 606 336 350 500 540 40 8.00% 6599..7198 Total Travel/Training 2,777 2,229 2,450 3,020 2,820 (200) -6.62% 8100 Contracted Services 5,772 5,562 5,562 5,562 5,562 - 0.00% 8107 Weights & Measures 21,680 22,770 23,925 21,050 23,925 2,875 13.66% 7199..8298 Total Purchased Services 27,452 28,332 29,487 26,612 29,487 2,875 10.80% 8403 Cell Phone 300 300 300 300 300 - 0.00% 4997..9899 Total Expenditures 204,629$ 223,009$ 188,809$ 200,289$ 213,175$ 12,886$ 6.43% 24 2020 Budget Fund 100 - General Government Department: Village Assessor - 5152 DEPARTMENT DESCRIPTION: SERVICES: * All assessment data is subject to open records. * Available to the public is all assessment information readily available at http://assessordata.org. STAFFING (FTE Positions): 2019 ACCOMPLISHMENTS * Provide staff with TIF District valuation and other ongoing construction projects. * Board of Review met and adjourned May 30, 2019. * Four appeals were contested at Board of Review and the valuations were successfully upheld. * Continue to analyze value of Titletown District and components within. 2020 OBJECTIVES * Tentative date of 2019 Board of Review May 20, 2020. * Continue to follow market trend and their effect on the overall value and equalized ratio. * Work with Developers, Village staff & Village Board regarding both ongoing and proposed construction projects. * Comply with mandated WI DOR filings and procedures. BUDGET SUMMARY: * Account 8100-Contracted Services: Change due to contractual agreement between the Village and Assessor. Total value also includes the WI DOR Municipal Fee for Assessment of Manufacturing property. It is the Assessor’s responsibility to maintain uniformity within various classifications of property within the Village. The Assessor is governed by Wisconsin State Statute Chapter 70. The Village Assessor is a contracted position with a full-time Assessment Technician who is employed by the Village. 2018 2019 2020 - Budget Assessor Technician 1.00 1.00 1.00 Note: Village Assessor is a contracted position. 25 2020 Budget Fund 100 - General Government Department: Village Assessor - 5152 2017 2018 2019 2019 2020 2020 vs 2019 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change Salaries And Wages 44,959 45,993 47,453 47,453 48,623 1,170 2.47% Overtime/Comptime 1,164 1,561 75 1,000 250 (750) -75.00% 4999..5198 Total Salaries And Wages 46,123 47,554 47,528 48,453 48,873 420 0.87% 5210 Medicare/Fica 3,136 3,492 3,707 3,707 3,739 32 0.86% 5220 Health Insurance 15,545 15,157 14,943 14,943 14,943 - 0.00% 5221 Dental Insurance 1,038 1,142 1,142 1,142 1,142 - 0.00% 5222 Life Insurance 298 309 315 324 332 8 2.47% 5240 Retirement 3,206 3,164 3,105 3,174 3,299 125 3.94% 5199..5398 Total Benefits 23,223 23,264 23,212 23,290 23,455 165 0.71% 4998..5399 Total Personnel Services 69,346 70,818 70,740 71,743 72,328 585 0.82% 6100 Office Supplies 477 260 500 1,500 1,200 (300) -20.00% 6213 Software Maintenance 4,853 3,964 4,652 5,000 5,000 - 0.00% 7100 Training/Conference 305 142 500 500 500 - 0.00% 7120 Dues & Subscriptions 1,732 1,816 2,000 2,000 2,000 - 0.00% 6599..7198 Total Travel/Training 2,037 1,958 2,500 2,500 2,500 - 0.00% 8100 Contracted Services 55,262 55,535 61,069 58,720 60,004 1,284 2.19% 4997..9899 Total Expenditures 131,975$ 132,534$ 139,461$ 139,463$ 141,032$ 1,569$ 1.13% 26 2020 Budget Fund 100 - General Government Department: Finance - 5155 DEPARTMENT DESCRIPTION: SERVICES: * Cash management and investment of Village funds to maximize returns within adopted investment policies. * Preparation of monthly and annual financial statements and coordination of the annual audit. * Preparation of required State of Wisconsin financial reports and forms. * Coordination of the annual Village budget for submission to the Finance & Personnel Committee and Village Board for final adoption. * Responsible for daily and monthly village cash account reconciliations. * Receipting of all monies paid to the Village. * Disbursement of monies to vendors. * Monitor Village’s purchasing policies. * Payroll processing, reconciliation and proper filing with state and federal agencies. * Service Billing and Collection; including fire protection fees, false alarms and other services. STAFFING (FTE Positions): The Finance Department is responsible for the accounting and financial reporting of all Village operations and is entrusted with collecting, depositing and investing all Village funds. This includes the maintenance of all Village financial records, billing and collections, accounts payable, payroll, investment and cash management, and oversight of annual audits. The Finance Department coordinates the annual operating and capital budget process for all Village operations. Long-term department goals include; continued improvement of efficiency of services to other Village departments and the public, and improving timeliness, quality and usefulness of financial information provided to Village officials and citizens. 2018 2019 2020 - Budget Finance Director (1) 1.00 1.00 1.00 Accountant I (2) 1.00 1.00 1.00 Financial Analyst (3) 1.00 1.00 1.00 Billing Clerk (4) 0.05 0.30 0.30 Total Full-Time Equivalents 3.05 3.30 3.30 Notes: 1. 25% of Finance Director is allocated to the Water, Sewer and Storm Water Utility Funds. 2. 45% of Accountant is allocated to the Water, Sewer and Storm Water Utility Funds. 3. 45% of Finance Analyst is allocated to the Water, Sewer and Storm Water Utility Funds. 4. Clerk will allocate time between Finance (30%), Village Clerk/Treasurer (10%), Building Inspection (10%) and Utility Departments (50%). 27 2020 Budget Fund 100 - General Government Department: Finance - 5155 2019 ACCOMPLISHMENTS * Received Government Finance Officer Association (GFOA) "Certificate of Achievement for Excellence in Financial Reporting" award for 33rd consecutive year. * Transitioned utility bill receipting to Green Bay Water Utility. * Trained two new staff members to the department. * Assisted with administration and financial analysis on various Tax Incremental District projects. * Established automated online reporting for department heads and other supervisors. * Performed village treasury duties, including completing monthly bank reconciliation, investment management, daily cash collection and reconciliation, alarm permitting and weights and measures. * Continued integration to new reporting functionality to assist in standard monthly reporting and aid in completion of annual reporting and budgeting. 2020 OBJECTIVES * Finalize new reporting functionality to assist in standard monthly reporting and aid in completion of annual reporting, including expanding intranet reporting for department heads. * Analyze option between upgrading existing general ledger software or purchasing new product. * Create PAFR (Public Annual Financial Report) to accompany exist Comprehensive Annual Financial Report (CAFR). * Streamline internal accounts payable processes to provide more controlled and secure process. BUDGET SUMMARY: * Account 6103-Software Maintenance: annual increase to maintenance plan. * Account 8101-Computer Consulting: reduce budget to actual trends. * Account 8102-Accounting & Auditing: increase in audit fees. 28 2020 Budget Fund 100 - General Government Department: Finance - 5155 2017 2018 2019 2019 2020 2020 vs 2019 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change Salaries And Wages 121,243 130,971 152,648 152,648 158,471 5,823 3.81% Overtime/Comptime 387 568 - - - - N/A 4999..5198 Total Salaries And Wages 121,630 131,539 152,648 152,648 158,471 5,823 3.81% 5210 Medicare/Fica 8,239 9,183 11,677 11,677 12,123 446 3.82% 5220 Health Insurance 24,548 758 29 2,241 - (2,241) -100.00% 5220.1 Health Insurance - HSA 6,458 27,896 27,758 25,893 30,921 5,028 19.42% 5221 Dental Insurance 1,928 2,169 2,215 2,225 2,225 - 0.00% 5222 Life Insurance 182 177 217 303 354 51 16.83% 5240 Retirement 8,428 8,868 9,998 9,998 10,696 698 6.98% 5199..5398 Total Benefits 49,782 49,052 51,894 52,337 56,319 3,982 7.61% 4998..5399 Total Personnel Services 171,412 180,591 204,542 204,985 214,790 9,805 4.78% 6100 Office Supplies 4,315 4,416 3,000 3,000 3,000 - 0.00% 6213 Software Maintenance 20,375 20,486 20,500 18,000 21,000 3,000 16.67% 6302 Newspaper Publishing 833 - - - - - N/A 6121.2..6598 Total Operating 21,207 20,486 20,500 18,000 21,000 3,000 16.67% 7100 Training/Conference 1,326 1,335 2,000 3,000 2,500 (500) -16.67% 7120 Dues & Subscriptions 650 839 840 695 850 155 22.30% 7130 Mileage Reimbursement 636 728 550 700 700 - 0.00% 6599..7198 Total Travel/Training 2,613 2,901 3,390 4,395 4,050 (345) -7.85% 8100 Contracted Services 81,377 53,306 55,500 57,000 57,000 - 0.00% 8101 Computer Consulting 6,600 6,500 1,500 9,600 7,200 (2,400) -25.00% 8102 Accounting & Auditing 18,150 19,140 21,000 19,250 21,000 1,750 9.09% 7199..8298 Total Purchased Services 106,127 78,946 78,000 85,850 85,200 (650) -0.76% 8403 Cell Phone 835 727 525 660 636 (24) -3.64% 4997..9899 Total Expenditures 306,536$ 288,067$ 309,957$ 316,890$ 328,676$ 11,786$ 3.72% 29 2020 Budget Fund 100 - General Government Department: Information Technology - 5157 DEPARTMENT DESCRIPTION: STAFFING (FTE Positions): 2019 ACCOMPLISHMENTS: * Replaced server room LAN & SAN Switches with 2 x 10 Gb redundant switches each * Replaced and installed new Nimble SAN (storage server) * Replaced 2 new physical host servers as well as upgrade most of the virtual machines with a new operating system * Replaced and upgrade Village Garage network cabinet * Installed new fiber backbone between server room and patch panel room * Replaced existing pc/laptop hardware according to predetermined replacement schedule. * Deployed new interview room hardware and software in Public Safety Department. * Installed and replaced Village access control system (software and hardware) * Upgraded Phone and Voicemail software to pre-prep for phone handsets next year 2020 OBJECTIVES: * Begin phase 1 of phone handset replacements and upgrades * Replace existing layer 3 switch with 2 x 10 Gb redundant switches * Upgrade layer 2 to 3 switch/firewall cables and connections * Install new backup software solution * Upgrade interview room camera's in Public Safety * Install new PC's in Public Safety & Community Pool Sharpboards * Annual replacement of older pc/laptop hardware. * Recable patch panel room * Roll out UpFleet -Village vehicle maintenance software program BUDGET SUMMARY: * Removed part-time role and replaced with contracted services. * $92,317 of capital requests approved but moved to the Oneida Service Agreement Budget. See the capital request details under Fund 241 budget. The Information Technology Department is responsible for technology used throughout Village Hall and other Village facilities. The IT Department supports and maintains organization-wide telecommunications systems including the wide area network, local area networks, and telephone and voice mail systems. Services include data center management and network security, help desk support and ongoing support and maintenance for office automation equipment including desktop, laptop & tablet PC’s. The IT Department takes the lead responsibility for planning and managing the installation of new organization-wide systems and applications, support for applications including specialized department functions. Department is staffed by a Network Administrator. 2018 2019 2020 - Budget Network Administrator 1.00 1.00 1.00 Note: 20% of position is allocated to the Water, Sewer and Storm Water Utility Funds. 30 2020 Budget Fund 100 - General Government Department: Information Technology - 5157 2017 2018 2019 2019 2020 2020 vs 2019 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change Salaries And Wages 45,125 60,345 57,139 72,456 58,691 (13,765) -19.00% 5210 Medicare/Fica 2,971 4,383 5,543 5,543 4,490 (1,053) -19.00% 5220 Health Insurance 12,436 12,125 11,954 17,931 11,954 (5,977) -33.33% 5221 Dental Insurance 830 913 913 913 913 - 0.00% 5222 Life Insurance 48 52 59 86 89 3 3.49% 5240 Retirement 3,060 3,559 3,743 3,743 3,962 219 5.85% 5199..5398 Total Benefits 19,345 21,033 22,212 28,216 21,408 (6,808) -24.13% 4998..5399 Total Personnel Services 64,469 81,378 79,351 100,672 80,099 (20,573) -20.44% 6100 Office Supplies 5,637 3,071 3,000 3,000 3,000 - 0.00% 6213 Software Maintenance 17,603 33,884 33,300 33,000 33,000 - 0.00% 6304 Postage - - - - - - N/A 6121.2..6598 Total Operating 17,603 33,884 33,300 33,000 33,000 - 0.00% 7100 Training/Conference 28 - - - - - N/A 7120 Dues & Subscriptions 228 - - - - - N/A 6599..7198 Total Travel/Training 256 - - - - - N/A 8100 Contracted Services 1,005 8,556 10,114 10,114 26,114 16,000 158.20% 8101 Computer Consulting 23,481 15,540 23,500 25,200 25,200 - 0.00% 7199..8298 Total Purchased Services 24,486 24,096 33,614 35,314 51,314 16,000 45.31% 8403 Cell Phone 200 450 480 480 480 - 0.00% 9120 Equipment > $5000 16,938 41,261 - - - - N/A 9121 Equipment < $5000 44,780 30,828 - - - - N/A 8599..9198 Total Capital Outlay 61,719 72,090 - - - - N/A 4997..9899 Total Expenditures 174,369$ 214,967$ 149,745$ 172,466$ 167,893$ (4,573)$ -2.65% 31 2020 Budget Fund 100 - General Government Department: Building Inspection - 5241 DEPARTMENT DESCRIPTION: SERVICES: * Issue building permits and provide instruction. * Property zoning (classification and permitted uses). * Guidance and approval process for site and property development (Site Plan Review Committee). * Enforcement of national, state and local building codes and ordinances. * Municipal Code enforcement for complaints/violations and property maintenance inspection for residential and commercial properties. STAFFING (FTE Positions): 2019 ACCOMPLISHMENTS: * Created online inspection request form to improve inspection scheduling responsiveness and efficiency. * Permit application packets were created with links to the online ordinances. * Moved to paperless permitting and plan review. * Creation of a new temporary occupancy sign-off sheet to clarify requirements to full occupancy. * Cross-connection inspection process was revamped to create efficiencies for village staff and * Began pre-submittal site plan meetings with applicants to avoid issues during approval. 2020 OBJECTIVES: * Generate efficiencies in performing inspections by using two vehicles. * Continue to improve usage of MuniCRM for permitting, site plan, and other records. * Improve community knowledge of the need to maintain buildings through code enforcement. * Begin to take on certain site plan review requests and attend site plan review committee meetings. BUDGET SUMMARY: * Account 6213-Software Maintenance: Increased to include the quarterly cost of the Wis. Dept. of Justice TIME access for code enforcement. Previously budgeted in account 8100. * Account 6303-Licenses: Increase due to renewal of certain building inspection credentials, including Master Plumber, Commercial Building Inspector (2), UDC Plumbing Inspector, and Cross-Connection Inspector. The primary objective for the Village of Ashwaubenon Building Inspection Department is to protect the safety, health, and welfare of the residents, transients, and general public through the issuance of building permits and inspections while maintaining neighborhood aesthetics and property values. Building Inspection is a division of the Community Development Department and also encompasses the Code Enforcement Division and works closely with other Village departments, Village Board, Plan Board, Site Plan Review Committee, Zoning Board of Appeals and other various committees. 2018 2019 2020 - Budget Director of Inspection Services 1.00 1.00 1.00 Building Inspector (1) 1.00 1.00 1.00 Customer Service Rep/Secretary (2) 0.30 0.30 0.30 Clerk (3) 0.00 0.10 0.10 Code Enforcement Official 0.40 0.40 0.40 Total Full-Time Equivalents 2.70 2.80 2.80 Notes: 1. 40% of Building Inspector is allocated to the Water, Sewer and Storm Water Utility Funds. 2. Secretary position is allocated among multiple departments; 30% to Building Inspection. 3. Clerk will allocate time between Building Inspection (10%), Finance (30%), Village Clerk/Treasurer (10%) and Utility Departments (50%). 32 2020 Budget Fund 100 - General Government Department: Building Inspection - 5241 2017 2018 2019 2019 2020 2020 vs 2019 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change Salaries And Wages 135,491 138,935 144,514 145,914 147,492 1,578 1.08% Overtime/Comptime 40 39 - - - - N/A 4999..5198 Total Salaries And Wages 135,530 138,974 144,514 145,914 147,492 1,578 1.08% 5210 Medicare/Fica 9,117 10,162 11,163 11,163 11,283 120 1.07% 5220 Health Insurance 30,665 17,841 - 23,161 - (23,161) -100.00% 5220.1 Health Insurance - HSA 2,619 8,917 27,636 9,798 24,315 14,517 148.16% 5221 Dental Insurance 1,972 1,999 1,977 2,207 1,978 (229) -10.38% 5222 Life Insurance 201 195 223 193 261 68 35.23% 5240 Retirement 8,130 7,260 8,558 8,558 8,901 343 4.01% 5199..5398 Total Benefits 52,704 46,375 49,557 55,080 46,738 (8,342) -15.15% 4998..5399 Total Personnel Services 188,234 185,349 194,071 200,994 194,230 (6,764) -3.37% 6100 Office Supplies 1,718 2,073 900 900 720 (180) -20.00% 6111 State Stamps 829 - - 900 900 - 0.00% 6120 Code Books - 1,308 - - - - N/A 6000..6121.1 Total Supplies 2,546 3,382 900 1,800 1,620 (180) -10.00% 6122 Gas & Oil 2,114 2,008 1,600 2,040 1,564 (476) -23.33% 6213 Software Maintenance 300 300 300 300 1,200 900 300.00% 6303 Licenses 6 122 177 150 1,300 1,150 766.67% 6402 Shoe Allowance - 238 - - 300 300 N/A 6121.2..6598 Total Operating 2,420 2,668 2,077 2,490 4,364 1,874 75.26% 7100 Training/Conference 2,505 1,261 2,409 2,500 2,500 - 0.00% 7120 Dues & Subscriptions 430 115 517 430 430 - 0.00% 6599..7198 Total Travel/Training 2,935 1,376 2,926 2,930 2,930 - 0.00% 8100 Contracted Services 889 1,200 - 1,200 - (1,200) -100.00% 8201 Vehicle Repairs 481 461 475 800 800 - 0.00% 7199..8298 Total Purchased Services 1,370 1,661 475 2,000 800 (1,200) -60.00% 8300 Physical/Psych Exams - 45 - - - - N/A 8403 Cell Phone 1,855 1,751 1,550 1,800 1,560 (240) -13.33% 4997..9899 Total Expenditures 199,361$ 196,232$ 202,000$ 212,014$ 205,504$ (6,510)$ -3.07% 33 2020 Budget Fund 100 - General Government Department: Legal Services - 5161 DEPARTMENT DESCRIPTION: SERVICES: * Advise the Village Board, Committees and Staff on routine and specific legal matters. * Draft Ordinances, Resolutions and other Board and Committee documents. * Draft various legal documents for development, purchase, use and sale of real estate. * Review and draft contracts as needed for Village Departments, construction and other services. * Prosecute municipal court citations. * Oversite of Village related claims and litigation. * Handle collective bargaining issues with Ashwaubenon Public Safety Officers Association Unit STAFFING (FTE Positions): 2019 ACCOMPLISHMENTS: * Managed, conducted and participated in various litigation matters pertaining to claims and litigation against the Village. * Drafted numerous real estate documents related to various economic development projects including the former Schneider site, Titletown Phase II, housing projects, and others. * Revised, updated, and drafted ordinances and changes requested by Village Staff. * Provided frequent direction and handled responses to public record requests. * Continued monitoring and advising on the enforcement of Short-Term Rental Properties. * Engaged in managing, reviewing and participating in the Brown County Expo Center project including review, edit, and draft various documents related to the Project including the bonding process. * Handle municipal court pretrials and trials along with appeals to Circuit Court of Village citations. * Provided advice and guidance on various human resources and Public Safety matters. 2020 OBJECTIVES: * Engage in collective bargaining discussions with Public Safety Bargaining Unit. * Work with Community Development and Inspection to update various zoning and building code * Manage and participate in continued litigation to protect Village’s rights and interests. * Continue revisions to Ashwaubenon Municipal Code and update ordinances consistent with State law. The Department of Legal Services provides legal advice and opinions to the Village Board, Village Committees and Village Staff. The department may also contract with outside legal sources if necessary to assist with unplanned litigation, labor and employment issues, and other legal questions in specialty areas as the need may arise. 2018 2019 2020 - Budget Village Attorney 1.00 1.00 1.00 Deputy Clerk / Legal Assistant 0.50 0.30 0.30 Total Full-Time Equivalents 1.50 1.30 1.30 Note: Deputy Clerk / Legal Assistant will allocate time between Legal (30%) and Village Clerk/Treasurer (70%). 34 2020 Budget Fund 100 - General Government Department: Legal Services - 5161 2017 2018 2019 2019 2020 2020 vs 2019 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change Salaries And Wages 105,388 130,190 114,278 114,978 119,814 4,836 4.21% 5210 Medicare/Fica 7,313 9,980 8,795 8,795 9,165 370 4.21% 5220.1 Health Insurance - HSA - - 2,647 2,799 3,171 372 13.29% 5221 Dental Insurance - - 303 342 342 - 0.00% 5222 Life Insurance - - 87 270 368 98 36.30% 5240 Retirement 5,602 7,151 7,531 7,531 8,087 556 7.38% 5199..5398 Total Benefits 12,916 17,131 19,363 19,737 21,133 1,396 7.07% 4998..5399 Total Personnel Services 118,304 147,320 133,641 134,715 140,947 6,232 4.63% 6100 Office Supplies 2,084 62 - - - - N/A 6120 Code Books 84 - - - - - N/A 6000..6121.1 Total Supplies 2,169 62 - - - - N/A 6304 Postage 24 - - - - - N/A 7100 Training/Conference 1,133 1,197 1,500 1,500 1,300 (200) -13.33% 7120 Dues & Subscriptions 2,544 3,696 3,864 5,500 5,500 - 0.00% 7130 Mileage Reimbursement 57 196 200 - 200 200 N/A 6599..7198 Total Travel/Training 3,734 5,089 5,564 7,000 7,000 - 0.00% 8100 Contracted Services 22,493 14,041 10,000 10,000 10,000 - 0.00% 8403 Cell Phone 763 577 636 636 636 - 0.00% 4997..9899 Total Expenditures 147,486$ 167,090$ 149,841$ 152,351$ 158,583$ 6,232$ 4.09% 35 2020 Budget Fund 100 - General Government Department: Village Hall Maintenance - 5171 DEPARTMENT DESCRIPTION: SERVICES: * Heating, cooling and plumbing/mechanical system operation and maintenance. * Lighting system operation and maintenance for Village Hall and Parking Lots. * Utility (electric, natural gas, water, sewer) services for Village Hall. * Parking lot maintenance for Village Hall. * Janitorial services for Village Hall. STAFFING (FTE Positions): 2019 ACCOMPLISHMENTS * Completed overhead door and safety-eye replacement on all Village Hall garage doors serving Public Safety bringing all doors into code compliance. * Completed Public Safety Fire Garage Exhaust System replacement which provides exhaust hosing and outside air exchange fans to maintain a safe working environment within the Fire Garage. * Completed Public Safety Station #2 roof replacement and garage door opener replacements. 2020 OBJECTIVES * Spatial Needs Assessment and Expansion Pre-Design Study for Village Garage and Cold Storage * Planning for the rehabilitation of the South Village Hall Parking Lot. As part of a three-year program, the Village Hall Parking Lots will be resurfaced/restriped starting with the South Lot in 2020 (coordinated with the Ashwaubenon Ballpark Project), the West Lot in 2021 and the North Lot in 2022. * Village Hall Air Handler #2 Heating Coil Replacement. * Village Hall Emergency Generator Rewiring and Server Room (Liebert) Air Conditioner Connections to Emergency System. BUDGET SUMMARY: * Personnel Services: Increased payroll allocation based on actual trend. * Account 8400-Electric: Reduced to match actual trend. The Village Hall Maintenance Department provides the background support services for the building and grounds at Village Hall. The common support services include the operation and maintenance of the heating and cooling systems, lighting and plumbing systems, parking lot maintenance, as well as the janitorial services for the building itself. Village Hall Maintenance tasks are staffed by the Public Works Field Operators as needs arise. Each employee codes their timecards accordingly. For budgeting purposes, a portion of the total Public Works Maintenance employee budgeted wages are allocated to this budget based on prior year trends and projected 2020 projects. 36 2020 Budget Fund 100 - General Government Department: Village Hall Maintenance - 5171 2017 2018 2019 2019 2020 2020 vs 2019 Budget AccountDescription Actual Actual Forecast Budget Budget $ Change % Change 4999..5198 Total Salaries And Wages 2,136$ 9,178$ 11,427$ 5,500$ 9,000$ 3,500$ 63.64% 5199..5398 Total Benefits 1,068 674 839 2,200 689 (1,511) -68.68% 4998..5399Total Personnel Services 3,204 9,853 12,266 7,700 9,689 1,989 25.83% 6101 Operational Supplies 7,204 3,223 7,500 10,800 10,800 - 0.00% 6211 Repairs-Building/Equipment 29,310 27,722 22,800 22,800 22,800 - 0.00% 6214 Fire Alarm/Security Maint 875 3,746 2,000 2,000 2,000 - 0.00% 6121.2..6598Total Operating 30,184 31,468 24,800 24,800 24,800 - 0.00% 8106 Cleaning Contract 30,426 32,765 33,300 33,300 33,300 - 0.00% 8400 Gas & Electric 56,990 54,357 53,500 57,516 54,528 (2,988) -5.20% 8401 Water/Sewer/Storm Water 9,419 8,870 10,794 11,000 11,000 - 0.00% 8399..8498Total Utilities 66,408 63,227 64,294 68,516 65,528 (2,988) -4.36% 9121 Equipment < $5000 1,712 - - - - - N/A 4997..9899Total Expenditures 139,139$ 140,536$ 142,160$ 145,116$ 144,117$ (999)$ -0.69% 37 2020 Budget Fund 100 - General Government Department: General Government - 5100 DEPARTMENT DESCRIPTION: SERVICES: * General office supply costs such as paper, copy machines and telephone services. * Fees for credit card, banking and investment services. * General property & liability and workers' compensation insurance. * Unemployment claims. * Wage reserve to cover unsettled union wages and other unplanned personnel services changes. 2020 OBJECTIVES * Continue review of investment options to help reduce overall investment costs. * Continue to review telephone and copy machine providers to ensure lowest cost service option. BUDGET SUMMARY: * Service fees for postage, copying, credit cards, banking, investments and telephone are reviewed annually for cost savings potential. Budget adjustments are made based on actual cost trends. * Account 8305-Property & Liability Insurance: Rate changes include: commercial liability (0%), property (up 15%) and business auto (up 3%); all from 2019 actual rates. * Account 8309-Workers Comp Insurance: Adjusted annually to match expected costs based on a three- year average of actual workers' compensation claims. Budget has an estimated $30,000 reduction from 2019 rates. The General Government department accounts for general, nonoperational costs covering all employees or multiple departments or services within the Village, such as property insurance, copy machines and postage. 38 2020 Budget Fund 100 - General Government Department: General Government - 5100 2017 2018 2019 2019 2020 2020 vs 2019 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change 6100 Office Supplies 5,786 5,279 5,000 5,000 5,000 - 0.00% 6304 Postage 23,426 22,456 23,500 26,400 26,400 - 0.00% 6305 Copy Machine 19,411 20,439 20,000 18,900 20,000 1,100 5.82% 6307 Credit Card Fees 20,067 26,567 21,000 21,000 21,000 - 0.00% 6121.2..6598 Total Operating 62,903 69,462 64,500 66,300 67,400 1,100 1.66% 8100 Contracted Services 3,895 - - - - - N/A 8118 Bank Fees 23,415 33,794 31,000 30,000 31,000 1,000 3.33% 8119 Investment Fees 16,518 16,548 16,980 16,500 16,800 300 1.82% 7199..8298 Total Purchased Services 43,828 50,343 47,980 46,500 47,800 1,300 2.80% 8305 Property & Liability Insurance 90,332 111,393 130,395 110,791 135,875 25,084 22.64% 8306 Employee Assistance Program 3,652 3,647 3,647 3,600 3,647 47 1.31% 8307 Unemployment 1,379 154 1,200 3,750 1,200 (2,550) -68.00% 8309 Workers Comp Insurance 302,240 223,686 250,207 236,387 223,499 (12,888) -5.45% 8299..8398 Total Insurance 397,603 338,880 385,449 354,528 364,221 9,693 2.73% 8402 Telephone/Pagers 24,246 22,733 22,675 22,675 22,675 - 0.00% 8403 Cell Phone - - - - - - N/A 8405 Television Expenses 26 132 132 132 132 - 0.00% 8399..8498 Total Utilities 24,273 22,865 22,807 22,807 22,807 - 0.00% 8500 Wage Reserve - - - 9,046 10,000 954 10.55% 9121 Equipment < $5000 11,761 4,366 - - - - N/A 4997..9899 Total Expenditures 546,153$ 491,195$ 525,736$ 504,181$ 517,228$ 13,047$ 2.59% Other Financing Uses 9200 Operating Transfer Out 142,857 1,894,674 - - - - N/A 4997..9899 Total Expenditures 689,010$ 2,385,869$ 525,736$ 504,181$ 517,228$ 13,047$ 2.59% 39 2020 Budget Fund 100 - General Government Department: Public Safety - Police/Fire/Rescue - 5210 DEPARTMENT DESCRIPTION: SERVICES: * Provides high-quality police, fire and emergency medical services in partnership with the community through dedicated efforts and innovative programs. STAFFING (FTE Positions): 2019 ACCOMPLISHMENTS: * Placed (28) new MSA (SCBA) units into service. * Completed Department MPO (Motor Pump Operator) to be complaint with State requirements. * Completed NIMS (National Incident Management System) training for all supervisors. * Placed (3) new hire Public Safety Officers on the Department * Completed overall department study with Fitch and Associates. 2020 OBJECTIVES: * Work with neighboring communities on joint shared services. * Integration of new Public Safety Director and support personnel. BUDGET SUMMARY: * Account 5111-Overtime: Reviewed each year to adjust budget values to prior years' actual trends. Also review and adjust required annual officer training as needed. * Account 6215-Equipment Maintenance: $2,555 increase due to annual maintenance. * Account 7100-Training: $4,300 increase due to required schools and training for (2) new officers and promotion of two officers to Lieutenant. * Account 8300-Physical/NFPA Exams: Increase due to anticipating 5 new hires * Account 8402-Telephone/Pagers: $6,500 decrease to zero due to transition of new paging provider which will utilize web to cell phone system Ten-33 software. The Ashwaubenon Department of Public Safety offers police, fire and rescue services along with a variety of prevention and community support functions. The Village of Ashwaubenon has a population of approximately 18,000 people and a daytime working population of 50,000 people. Ashwaubenon Department of Public Safety has pride in serving the community. Each day Public Safety strives to do it’s very best to serve the community; to go the extra mile to meet individual needs. 2018 2019 2020 - Budget Public Safety Director 1.00 1.00 1.00 Commanders 2.00 2.00 2.00 Captain of Investigations 1.00 1.00 1.00 Lieutenants 9.00 9.00 9.00 Officers 38.00 38.00 38.00 Community Service Officers 1.50 1.50 1.50 Support Services 3.80 3.80 3.80 Confidential 1.00 1.00 1.00 Crossing Guard Part-time Part-time Part-time Fire/Rescue - Paid on Call Part-time Part-time Part-time Total Full-Time Equivalents 57.30 57.30 57.30 Note: Crossing Guards and Paid on Call are budgeted costs; actuals vary as services are needed. 40 2020 Budget Fund 100 - General Government Department: Public Safety - Police/Fire/Rescue - 5210 2017 2018 2019 2019 2020 2020 vs 2019 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change Wages 4,080,299 4,195,797 4,274,837 4,409,152 4,540,838 131,686 2.99% 5120 Longevity 4,160 4,680 3,560 4,320 3,720 (600) -13.89% 5150 Holiday Pay 228,249 274,626 270,796 255,663 262,630 6,967 2.73% 5101 Fitness 54,588 60,908 56,963 63,735 63,735 - 0.00% 5102 FLSA 58,253 69,411 60,834 65,000 65,000 - 0.00% 5111 Overtime - N/A 5111 3311 - County Court 14,458 19,894 8,627 8,500 8,500 - 0.00% 5111 3312 - Municipal Court 5,297 4,658 5,660 5,100 5,100 - 0.00% 5111 3313 - Emergency Call-in 82,022 102,627 66,919 69,400 58,800 (10,600) -15.27% 5111 3314 - Regular 78,710 84,301 144,452 91,400 116,000 24,600 26.91% 5111 3315 - Meetings 20,161 23,142 28,149 26,300 26,300 - 0.00% 5111 3316 - Special Occurances 49,381 48,570 65,805 57,300 57,800 500 0.87% 5111 3317 - Packers Games 74,172 52,816 57,360 53,900 55,900 2,000 3.71% 5111 3318 - Arena Inspection 3,687 9,856 9,837 7,000 8,600 1,600 22.86% 5111 3319 - Court Officer 4,972 7,016 5,530 4,900 4,900 - 0.00% 5111 3323 - Liaison 15,876 8,308 13,610 13,900 12,000 (1,900) -13.67% 5111 3330 - Drug Task Force 4,064 6,691 5,257 600 4,600 4,000 666.67% 5111 3351 - Police Inservice 48,695 84,347 83,743 69,900 73,600 3,700 5.29% 5111 3352 - Fire Inservice 17,972 46,807 37,187 30,400 32,650 2,250 7.40% 5111 3353 - Rescue Inservice 63,768 70,238 69,612 59,000 61,200 2,200 3.73% 5111 3361 - CSO's 393 407 - - - - N/A 5111 3370 - Honor Guard 2,479 12,908 11,110 7,800 7,800 - 0.00% 5111 3371 - Public Education 6,713 4,841 2,340 2,300 3,000 700 30.43% 5111 3372 - Political Visits - 144 4,227 3,500 3,700 200 5.71% 5111 5309 - EMT Basic Training 1,462 14,224 6,828 5,600 6,000 400 7.14% 5111 5500 - BOTS Grants 21,547 22,249 18,510 20,000 20,000 - 0.00% 5103 Fire/Rescue Meeting Pay 35,354 39,293 38,000 40,000 40,000 - 0.00% 4999..5198 Total Salaries And Wages 4,976,733 5,268,759 5,349,754 5,374,670 5,542,373 167,703 3.12% 5210 Medicare/Fica 339,964 387,073 393,787 411,165 423,988 12,823 3.12% 5220 Health Insurance 888,141 743,007 556,163 829,319 537,936 (291,383) -35.14% 5220.1 Health Insurance - HSA 26,922 136,683 343,672 116,643 332,999 216,356 185.49% 5221 Dental Insurance 49,782 55,025 53,382 56,320 54,028 (2,292) -4.07% 5222 Life Insurance 8,452 9,037 9,438 9,875 10,163 288 2.92% 5240 Retirement 542,634 613,607 611,443 602,770 629,684 26,914 4.47% 5300 Public Safety Trust Fund Contr 47,500 47,500 47,500 47,000 47,500 500 1.06% 5199..5398 Total Benefits 1,903,395 1,991,933 2,015,384 2,073,092 2,036,298 (36,794) -1.77% 4998..5399 Total Personnel Services 6,880,128 7,260,692 7,365,138 7,447,762 7,578,671 130,909 1.76% 6100 Office Supplies 6,045 5,698 6,000 8,000 8,000 - 0.00% Operational Supplies 6101 General Office 2,049 1,962 7,954 4,992 4,992 - 0.00% 6101 3301 - Police 5,714 9,172 6,600 6,600 6,800 200 3.03% 6101 3302 - Fire 16,847 8,528 8,200 8,200 8,200 - 0.00% 6101 3303 - Rescue 27,533 24,649 25,000 30,000 30,000 - 0.00% 6101 3304 - Communications 633 815 372 500 500 - 0.00% 6101 3305 - Investigations 2,735 4,183 309 4,000 2,000 (2,000) -50.00% 6101 3307 - Police Blood Draws - 765 220 1,000 500 (500) -50.00% 6101 3309 - Electronics 12,883 2,815 2,000 2,000 2,000 - 0.00% 6101 3360 - Crossing Guards 674 - 467 850 850 - 0.00% 6101 5308 - EMS Grant 8,415 - 4,000 6,980 6,980 - 0.00% 6102 Evidence Supplies 2,162 2,505 2,395 2,395 2,395 - 0.00% 6105 Range Supplies 14,977 13,873 15,300 15,300 15,300 - 0.00% 6109 Forms 2,193 883 2,500 2,500 1,750 (750) -30.00% 6116 Janitorial Supplies 8,512 7,385 7,800 7,800 7,800 - 0.00% 6000..6121.1 Total Supplies 111,371 83,233 89,117 101,117 98,067 (3,050) -3.02% 41 2020 Budget Fund 100 - General Government Department: Public Safety - Police/Fire/Rescue - 5210 2017 2018 2019 2019 2020 2020 vs 2019 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change 6122 Gas & Oil 75,303 91,020 83,902 75,924 83,812 7,888 10.39% 6211 Repairs-Building/Equipment 17,881 13,483 10,000 15,430 13,000 (2,430) -15.75% 6213 Software Maintenance 11,980 16,832 33,500 33,500 33,500 - 0.00% 6215 Equipment Maintenance 38 11,063 9,125 9,125 11,680 2,555 28.00% 6306 Building Furnishings 3,049 2,624 2,800 2,800 3,800 1,000 35.71% Uniforms 6401 General Officer 53,901 48,510 55,238 60,500 60,500 - 0.00% 3370 - Honor Guard 1,374 2,204 67 1,805 1,805 - 0.00% Grant Expenses 6500 Public Education 1,485 - - - - - N/A 5308 - EMS Grant 3,085 75 4,550 - - - N/A 6501 Asset Forfeiture Expenses - - 66 - - - N/A 6502 Public Education 2,539 3,835 3,800 3,800 2,300 (1,500) -39.47% 6505 ATV Patrol 733 140 - 1,150 - (1,150) -100.00% 6121.2..6598 Total Operating 171,368 189,785 203,048 204,034 210,397 6,363 3.12% 7100 Training/Conference 26,938 46,494 35,700 35,700 40,000 4,300 12.04% 7120 Dues & Subscriptions 4,791 2,515 4,200 4,200 4,000 (200) -4.76% 7130 Mileage Reimbursement 78 - - - - - N/A 7140 Fitness Test & Equipment Maint 1,200 4,050 4,440 4,440 1,000 (3,440) -77.48% 6599..7198 Total Travel/Training 33,007 53,058 44,340 44,340 45,000 660 1.49% 8100 Contracted Services - 2,030 100,000 - - - N/A 8104 Mutual Aid 18,627 18,384 18,439 18,775 18,775 - 0.00% 8201 Vehicle Repairs 89,093 84,337 88,065 88,065 88,065 - 0.00% 8202 Equipment Use Charge 178,222 139,205 194,945 194,945 218,088 23,143 11.87% 8203 Radio Maintenance 15,843 2,729 3,000 4,000 1,500 (2,500) -62.50% 7199..8298 Total Purchased Services 301,784 246,684 404,449 305,785 326,428 20,643 6.75% Physical/Psych Exams 8300 3373 - NFPA Physicals 5,685 4,029 4,400 4,400 5,525 1,125 25.57% 3374 - New Hire Exams - - - - 7,025 7,025 N/A 8400 Gas & Electric - 7,659 8,500 9,000 10,200 1,200 13.33% 8401 Water/Sewer/Storm Water - 1,357 1,800 1,800 1,800 - 0.00% 8402 Telephone/Pagers 3,623 3,472 3,500 6,500 - (6,500) -100.00% 8403 Cell Phone 24,893 23,393 24,000 26,100 25,200 (900) -3.45% 8404 Teletype 4,146 4,536 4,536 4,536 4,536 - 0.00% 8399..8498 Total Utilities 32,662 40,417 42,336 47,936 41,736 (6,200) -12.93% 9121 Equipment < $5000 43,878 36,993 - - - - N/A 4997..9899 Total Expenditures 7,579,884$ 7,914,892$ 8,152,828$ 8,155,374$ 8,312,849$ 157,475$ 1.93% 42 2020 Budget Fund 100 - General Government Department: Fire Inspection - 5230 DEPARTMENT DESCRIPTION: SERVICES: * State mandated fire inspections and reinspection of commercial properties and multi-tenant buildings. * Site plan review of new buildings. * Oversee Knox Box Program for the Village. STAFFING (FTE Positions): 2019 ACCOMPLISHMENTS: * On pace for 2,500 routine fire inspections. * Estimated 2,000 violations recorded. * Installed four residential Knox Boxes. * Continued communication with Public Safety responders, including the use of the "building hazards" file in an effort to make responders aware of potential hazards that may impact fire operations. * Created new follow-up program to use for all violations found during routine inspections. Card system that holds building representatives accountable for correcting safety violations in a timely manner. Provides an avenue to document when/if violations are being corrected in real time. * Created a reinspection fee schedule to be used at the inspectors discretion for violations that are not being corrected on time, or for violations that may pose an immediate threat to life or building safety. * Continued collection of Business Information Logs. * Continuation and follow-up on the Residential Knox Box Program. 2020 OBJECTIVES: * Complete all state mandated fire inspections on time. * Continue using new follow-up program for violations found during routine inspections. * Begin implementing re-inspection fees in an effort to clean up reoccurring violations and to correct immediate threats to life safety in buildings. * Continue using new re-inspection fee schedule as needed as part of our routine inspections. * Begin to broaden the scope of services provided including being a part of fire investigations and creating a residential fire safety program. * Continue to train and build knowledge in fire prevention in order to recognize a broader range of possible hazards. * Continue to provide quality fire inspection services for PMI events. * Collect Business Information Logs. The Fire Inspection Department conducts inspections of commercial buildings within the Village of Ashwaubenon. Commercial buildings in the Village consist of every building with the exception of 1 or 2 family dwellings. The State of Wisconsin mandated the number of inspections that must be completed in a calendar year. 2018 2019 2020 - Budget Fire Inspector 1.00 1.00 1.00 Part-Time Inspectors (2) 1.00 1.00 1.00 Total Full-Time Equivalents 2.00 2.00 2.00 Note: Part-time Inspectors are budgeted at 1,040 hours each; actuals vary as services are needed. 43 2020 Budget Fund 100 - General Government Department: Fire Inspection - 5230 2017 2018 2019 2019 2020 2020 vs 2019 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change Salaries And Wages 75,637 60,429 71,000 81,619 96,624 15,005 18.38% Overtime/Comptime 344 622 - - - - N/A 4999..5198 Total Salaries And Wages 75,981 61,050 71,000 81,619 96,624 15,005 18.38% 5210 Medicare/Fica 5,480 4,705 5,040 6,244 7,392 1,148 18.39% 5220 Health Insurance 11,525 - - 22,414 - (22,414) -100.00% 5220.1 Health Insurance - HSA 3,491 - 21,406 - 15,857 15,857 N/A 5221 Dental Insurance 958 - 1,142 1,142 1,142 - 0.00% 5222 Life Insurance 31 2 54 54 58 4 7.41% 5240 Retirement 4,551 6,601 3,500 3,500 4,368 868 24.80% 5199..5398 Total Benefits 26,035 11,307 31,143 33,354 28,817 (4,537) -13.60% 4998..5399 Total Personnel Services 102,016 72,358 102,143 114,973 125,441 10,468 9.10% 6100 Office Supplies 713 437 450 900 700 (200) -22.22% 6122 Gas & Oil 1,114 352 400 1,200 424 (776) -64.67% 6213 Software Maintenance 750 750 750 2,000 750 (1,250) -62.50% 6401 Uniforms 1,805 1,080 1,200 2,000 1,200 (800) -40.00% 6121.2..6598 Total Operating 3,669 2,182 2,350 5,200 2,374 (2,826) -54.35% 7100 Training/Conference 550 550 750 2,000 2,000 - 0.00% 7120 Dues & Subscriptions 1,520 255 300 1,500 500 (1,000) -66.67% 6599..7198 Total Travel/Training 2,070 805 1,050 3,500 2,500 (1,000) -28.57% 8201 Vehicle Repairs 1,191 - 500 1,500 1,500 - 0.00% 8403 Cell Phone 773 867 908 900 924 24 2.67% 4997..9899 Total Expenditures 110,431$ 76,650$ 107,401$ 126,973$ 133,439$ 6,466$ 5.09% 44 2020 Budget Fund 100 - General Government Department: Engineering - 5405 DEPARTMENT DESCRIPTION: SERVICES: * Design and Bidding Coordination for all Village construction projects. * Construction Engineering and Administration for all Village construction projects. * GIS Database and Data Maps for all Village Planning and Development Projects. * Engineering Review of all Pre-Development and Site Plan Review submittals. * Right-of-Way Permit Administration. * Interdepartmental engineering services. STAFFING (FTE Positions): 2019 ACCOMPLISHMENTS: * Completed roadway construction management for the Cormier Road Reconstruction Project (Oneida Street to Ashland Avenue). * Completed Element Way utility and roadway construction management project. * Continued design coordination of the Titletown Phase II utility and roadway reconstruction. * Continued the design of the electrical overhead to underground conversion along Mike McCarthy Way from Holmgren Way to Ashland Avenue. * Completed the construction administration of the Coronis Pond Project, Main Avenue Pond Expansion Project, Ashland Avenue Pond Expansion Project and Hansen Road Storm Sewer Reconstruction * Continued design of the South Broadway Schneider Site Redevelopment. * Continued design administration of the Vanderperren Reconstruction Project (Tentative 2020 Reconstruction). * Coordinated construction of 2019 Mill/Pave Program. * Implemented new website/social media construction update program for large projects. The Engineering Department is responsible for administering all municipal construction projects, maintaining a current geographic information system (GIS), administering all right-of-way permits and providing engineering services to all other departments as necessary. 2018 2019 2020 - Budget Village Engineer (1) 1.00 1.00 1.00 GIS Coordinator (2) 1.00 1.00 1.00 Customer Service Rep/Secretary (3) 0.25 0.25 0.25 Part-time (4) 0.30 0.30 0.30 Total Full-Time Equivalents 2.55 2.55 2.55 Notes: 1. 75% of Engineer position is allocated to the Water, Sewer and Storm Water Utility Funds. 2. 30% of GIS Coordinator position is allocated to Water, Sewer and Storm Water Utility Funds. 3. Secretary position is allocated among multiple departments; 25% to Engineering. 4. Part-time position is allocated amoung multiple departments; 25% to Engineering. 45 2020 Budget Fund 100 - General Government Department: Engineering - 5405 2020 OBJECTIVES: * Liaison engineering and construction administration work between WDOT, Canadian National Railroad and Village with regards to STH 32 Railway Siding Rehabilitation. * Construction Administration of the Vanderperren Way Reconstruction Project. * Design, bidding and construction administration of the South Broadway Schneider Site Redevelopment. * Design, bidding and construction administration of the SW Development Utility Easement. * Construction administration of the Mike McCarthy Way Overhead Utility Relocation Project and subsequent sidewalk construction. * Construction administration of the 2020 Mill/Pave Program. * Begin review of GIS/Operations computer programs to assist in daily operations planning and future capital replacement planning. BUDGET SUMMARY: * The Village Engineering Budget remains relatively constant with a slight adjustment in training expenses, contracted services and cell phone expenses. 46 2020 Budget Fund 100 - General Government Department: Engineering - 5405 2017 2018 2019 2019 2020 2020 vs 2019 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change Salaries And Wages 71,800 74,513 76,287 81,788 82,749 961 1.17% Overtime/Comptime 33 18 63 63 63 - 0.00% 4999..5198 Total Salaries And Wages 71,833 74,531 76,350 81,851 82,812 961 1.17% 5210 Medicare/Fica 4,534 5,066 6,262 6,262 6,335 73 1.17% 5220 Health Insurance 21,130 14,135 15,690 15,690 15,690 - 0.00% 5220.1 Health Insurance - HSA 1,745 5,542 3,429 6,998 5,285 (1,713) -24.48% 5221 Dental Insurance 986 1,041 893 1,084 893 (191) -17.62% 5222 Life Insurance 123 136 187 187 277 90 48.13% 5240 Retirement 4,775 4,864 5,158 5,217 5,495 278 5.33% 5199..5398 Total Benefits 33,294 30,784 31,620 35,438 33,975 (1,463) -4.13% 4998..5399 Total Personnel Services 105,127 105,315 107,970 117,289 116,787 (502) -0.43% 6100 Office Supplies 2,651 526 1,200 2,400 2,400 - 0.00% 6122 Gas & Oil 1,339 692 732 732 570 (162) -22.13% 6211 Repairs-Building/Equipment - - - 1,000 1,000 - 0.00% 6213 Software Maintenance 7,547 7,985 8,000 9,500 9,500 - 0.00% 6121.2..6598 Total Operating 8,885 8,677 8,732 11,232 11,070 (162) -1.44% 7100 Training/Conference 2,298 240 2,486 1,700 700 (1,000) -58.82% 7120 Dues & Subscriptions 265 437 500 500 500 - 0.00% 6599..7198 Total Travel/Training 2,563 677 2,986 2,200 1,200 (1,000) -45.45% 8100 Contracted Services 7,360 8,150 8,500 11,000 12,000 1,000 9.09% 8115 Engineering Services 6,303 7,124 7,500 7,500 7,500 - 0.00% 8201 Vehicle Repairs 634 82 2,345 500 500 - 0.00% 7199..8298 Total Purchased Services 14,297 15,355 18,345 19,000 20,000 1,000 5.26% 8403 Cell Phone 870 180 180 180 180 - 0.00% 4997..9899 Total Expenditures 134,392$ 130,732$ 139,413$ 152,301$ 151,637$ (664)$ -0.44% 47 2020 Budget Fund 100 - General Government Department: Street Administration - 5421 DEPARTMENT DESCRIPTION: SERVICES: * Weekly refuse collection. * Biweekly recycling collection. * Monthly Large Rubbish Collection (First Full Week of Each Month). * Snow Clearing and Removal for all Village Roadways and School Parking Facilities. * Curbside brush pick-up (Continual Basis) and Curbside leaf pick-up (Spring and Fall) * Roadway maintenance: Curb, Sidewalk, Roadway, Signal and Signage. * Construction assistance to all other Village Departments * Village Hall maintenance assistance STAFFING (FTE Positions): 2019 ACCOMPLISHMENTS: * Completed all scheduled roadway asphalt resurfacing, concrete street repair, sidewalk repair and roadway maintenance projects scheduled for 2019. * Continued inter-department project implementation into Public Works projects (i.e.: Winter Forestry Department assistance, Completing Utility asphalt patchwork with Public Works patchwork, Completing Park and Recreation concrete projects with nearby Public Works construction). * Completed a Village website informational tab at top of website page to alert residents during severe weather events (snow plowing schedules) or inform residents of ongoing Village construction. This tab links to the Village's social media account to provide another avenue of communication. * Restarted storm sewer maintenance program to best minimize Village flooding scenarios. * Implemented new game-day traffic control protocols with Public Safety and the Green Bay Packers. 2020 OBJECTIVES: * Continue working with other community Public Works Departments, through BCPWA meetings, to explore new ideas, problem solving options, and expanding group purchasing options to maximize cost * Review interdepartmental project scheduling to improve communications and timely completion of Village projects. * Analyze Village Garage operations to determine long-term storage and operations needs. The Village of Ashwaubenon Public Works Department is responsible for all operational and maintenance activities to provide safe and efficient roadways for all modes of travel, to provide garbage, recycling and large rubbish pick-up, to provide snow clearing and removal and to provide timely repairs to all Village roadway infrastructure. The Public Works Department also assists with construction of numerous Parks and Recreation projects, assists in the maintenance of the Village Hall and other Village Facilities and also assists the Public Safety Department on all major events with traffic control operations. The Public Works Department provides assistance in all facets of the overall operation of the Village. 2018 2019 2020 - Budget Director of Public Works (1) 1.00 1.00 1.00 Street Operations Supervisor (2) 1.00 1.00 1.00 Customer Service Rep/Secretary (3) 0.30 0.30 0.30 Total Full-Time Equivalents 2.30 2.30 2.30 Notes: 1. 60% of Public Works Director is allocated to the Water, Sewer and Storm Water Utility Funds. 2. 25% of Street Operations Supervisor is allocated to Water, Sewer and Storm Water Utility Funds. 3. Secretary position is allocated among multiple departments; 30% to Street Administration. 48 2020 Budget Fund 100 - General Government Department: Street Administration - 5421 2017 2018 2019 2019 2020 2020 vs 2019 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change Salaries And Wages 107,742 111,031 119,221 119,221 122,486 3,265 2.74% Overtime/Comptime 100 21 75 75 75 - 0.00% 4999..5198 Total Salaries And Wages 107,843 111,052 119,296 119,296 122,561 3,265 2.74% 5210 Medicare/Fica 7,266 8,006 9,126 9,126 9,376 250 2.74% 5220 Health Insurance 24,819 15,145 16,810 16,810 16,810 - 0.00% 5220.1 Health Insurance - HSA 2,444 8,159 5,516 9,798 7,929 (1,869) -19.08% 5221 Dental Insurance 1,505 1,603 1,426 1,655 1,426 (229) -13.84% 5222 Life Insurance 278 374 542 560 640 80 14.29% 5240 Retirement 7,273 7,337 7,814 7,814 8,273 459 5.87% 5199..5398 Total Benefits 43,584 40,623 41,234 45,763 44,454 (1,309) -2.86% 4998..5399 Total Personnel Services 151,427 151,675 160,530 165,059 167,015 1,956 1.19% 6100 Office Supplies 906 571 650 780 780 - 0.00% 6213 Software Maintenance 550 550 6,406 6,750 6,750 - 0.00% 6304 Postage 847 - - - - - N/A 6121.2..6598 Total Operating 1,397 550 6,406 6,750 6,750 - 0.00% 7100 Training/Conference 820 160 1,500 2,500 2,500 - 0.00% 8100 Contracted Services 966 1,599 1,500 1,500 1,500 - 0.00% 8403 Cell Phone 3,834 4,079 3,800 3,660 3,900 240 6.56% 4997..9899 Total Expenditures 159,351$ 158,634$ 174,386$ 180,249$ 182,445$ 2,196$ 1.22% 49 2020 Budget Fund 100 - General Government Department: Garage - 5410 DEPARTMENT DESCRIPTION: SERVICES: * Full mechanic service to all village vehicles. * Small engine repair. * Full welding and fabrication services. * Parts inventory maintenance. * Assist with various Public Works projects or tasks as needed. STAFFING (FTE Positions): BUDGET SUMMARY: * Account 6122-Gas and Oil: New software created a revised fuel charge allocation to various departments based on the equipment using the gas pumps. All street vehicles are coded to the Garage budget since many of the vehicles have multi-purpose use. * Account 6401-Uniforms: One time increase to update crew safety clothing. * Account 8400-Electric: Budget adjusted for anticipated cost increases. * Capital requests of $86,000 approved but moved to the Oneida Service Agreement Budget. See the capital request details under Fund 241 budget. The Public Works Department Garage is responsible for all of the maintenance and repairs of the entire Village of Ashwaubenon government fleet of vehicles and equipment. The Garage also maintains an inventory of parts and products used every day in the Public Works, Utilities, Public Safety and Parks and Recreation Departments in terms of vehicle and field operation needs. 2018 2019 2020 - Budget Lead Mechanic 1.00 1.00 1.00 Mechanic 1.00 1.00 1.00 Inventory Control Specialist 1.00 1.00 1.00 Total Full-Time Equivalents 3.00 3.00 3.00 50 2020 Budget Fund 100 - General Government Department: Garage - 5410 2017 2018 2019 2019 2020 2020 vs 2019 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change Salaries And Wages 194,440 238,814 228,686 199,261 233,754 34,493 117.31% Overtime/Comptime 23,066 30,822 9,900 7,200 7,200 - 100.00% 4999..5198 Total Salaries And Wages 217,506 269,636 238,586 206,461 240,954 34,493 116.71% 5210 Medicare/Fica 14,635 19,647 15,794 15,794 18,433 2,639 116.71% 5220 Health Insurance 71,213 57,753 59,351 64,948 59,771 (5,177) 92.03% 5221 Dental Insurance 3,429 3,425 3,425 3,737 3,426 (311) 91.68% 5222 Life Insurance 591 746 738 738 715 (23) 96.88% 5240 Retirement 14,286 13,746 13,256 13,256 12,889 (367) 97.23% 5199..5398 Total Benefits 104,155 95,318 92,564 98,473 95,234 (3,239) 96.71% 4998..5399 Total Personnel Services 321,660 364,954 331,150 304,934 336,188 31,254 110.25% 6100 Office Supplies 17 4,480 1,200 2,000 2,000 - 100.00% 6113 Maintenance Supplies 14,817 32,250 21,000 21,000 21,000 - 100.00% 6116 Janitorial Supplies 4,221 7,251 9,600 9,600 9,600 - 100.00% 6000..6121.1 Total Supplies 19,055 43,981 31,800 32,600 32,600 - 100.00% 6122 Gas & Oil 26,883 59,069 69,880 56,496 69,880 13,384 123.69% 6211 Repairs-Building/Equipment 11,145 6,381 16,000 19,800 19,800 - 100.00% 6401 Uniforms 355 300 500 1,500 3,500 2,000 233.33% 6402 Shoe Allowance 1,721 3,606 3,000 3,000 3,000 - 100.00% 6403 Tool Allowance 400 800 800 800 800 - 100.00% 6121.2..6598 Total Operating 40,504 70,156 90,180 81,596 96,980 15,384 118.85% 7100 Training/Conference 350 - - - - - N/A 8300 Physical/Psych Exams - 227 - - - - N/A 8400 Gas & Electric 31,525 34,193 37,332 31,332 37,320 5,988 119.11% 8401 Water/Sewer/Storm Water 6,119 7,018 6,500 8,000 8,000 - 100.00% 8399..8498 Total Utilities 37,644 41,211 43,832 39,332 45,320 5,988 115.22% 9120 Equipment > $5000 12,000 25,493 7,002 - - - N/A 9121 Equipment < $5000 3,515 - - - - - N/A 8599..9198 Total Capital Outlay 15,515 25,493 7,002 - - - N/A 4997..9899 Total Expenditures 434,729$ 546,023$ 503,964$ 458,462$ 511,088$ 52,626$ 111.48% 51 2020 Budget Fund 100 - General Government Department: Street Maintenance - 5431 DEPARTMENT DESCRIPTION: STAFFING (FTE Positions): BUDGET SUMMARY: * Account 6122-Gas and Oil: New software created a revised fuel charge allocation to various departments based on the equipment using the gas pumps. All street vehicles are coded to the Garage budget since many of the vehicles have multi-purpose use. * Account 8201-Vehicle Repairs: One-time increase for rust removal and repainting of 2001 Volvo Loader to extend replacement life 3 years at a cost of $8,000 and one-time increase for control cable repairs on road graders at a cost of $12,000. Repairs will be funded with Oneida Service Agreement funds. * Account 8202-Equipment Use Charge: This account is the annual depreciation charge for all Street Maintenance vehicles. Recent years' and 2020 planned purchases of new equipment have replaced older, fully-depreciated equipment; thus generating a larger depreciation charge to the department. The Street Maintenance Division of the Public Works Department is responsible for all operational and maintenance activities related to the Village’s roadway system. 2018 2019 2020 - Budget Public Works Field Operator I (1) 0.80 0.80 0.80 Public Works Field Operator II 8.00 8.00 8.00 Seasonal Employees (2) Total Full-Time Equivalents 8.80 8.80 8.80 Notes: Personnel costs are allocated in Public Works' Departments based on historical trends and future projects. 1. The two Field Operator I positions are allocated between Public Works (40%) and Storm Water (60%). 2. Seasonal help is shown as budgeted; actual costs vary depending on use. 52 2020 Budget Fund 100 - General Government Department: Street Maintenance - 5431 2017 2018 2019 2019 2020 2020 vs 2019 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change Salaries And Wages 166,858 192,638 214,140 239,062 208,158 (30,904) 87.07% Overtime/Comptime 32,982 37,448 21,120 21,120 21,120 - 100.00% 4999..5198 Total Salaries And Wages 199,840 230,085 235,260 260,182 229,278 (30,904) 88.12% 5210 Medicare/Fica 13,599 16,931 19,904 19,904 17,534 (2,370) 88.09% 5220 Health Insurance 75,621 141,352 154,619 99,836 164,369 64,533 164.64% 5220.1 Health Insurance - HSA - - - 5,599 10,571 4,972 188.80% 5221 Dental Insurance 4,556 7,992 7,992 5,327 9,286 3,959 174.32% 5222 Life Insurance 526 919 868 868 1,677 809 193.20% 5240 Retirement 18,819 30,405 29,343 19,814 37,620 17,806 189.87% 5199..5398 Total Benefits 113,121 197,598 212,725 151,348 241,057 89,709 159.27% 4998..5399 Total Personnel Services 312,961 427,683 447,985 411,530 470,335 58,805 114.29% 6113 Maintenance Supplies 42,035 36,025 42,500 45,000 45,000 - 100.00% 6122 Gas & Oil 25,263 - - - - - N/A 8201 Vehicle Repairs 72,302 83,686 78,000 78,000 78,000 - 100.00% 8202 Equipment Use Charge 97,021 93,622 134,639 134,639 150,180 15,541 111.54% 7199..8298 Total Purchased Services 169,322 177,308 212,639 212,639 228,180 15,541 107.31% 8300 Physical/Psych Exams 76 308 540 - - - N/A 4997..9899 Total Expenditures 549,657$ 641,325$ 703,664$ 669,169$ 743,515$ 74,346$ 111.11% 53 2020 Budget Fund 100 - General Government Department: Curb & Gutter - 5433 DEPARTMENT DESCRIPTION: STAFFING (FTE Positions): 2017 2018 2019 2019 2020 2020 vs 2019 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change 4999..5198 Total Salaries And Wages 28,540 9,244 10,774 15,000 15,000 - 0.00% 5199..5398 Total Benefits 10,401 675 783 6,100 1,148 (4,952) -81.18% 4998..5399 Total Personnel Services 38,941 9,919 11,557 21,100 16,148 (4,952) -23.47% 6113 Maintenance Supplies 15,627 14,845 12,000 12,000 12,000 - 0.00% 4997..9899 Total Expenditures 54,567$ 24,764$ 23,557$ 33,100$ 28,148$ (4,952)$ -14.96% The Curb and Gutter Division of the Public Works Department is responsible for all maintenance and repair of Village roadway curb and gutter. This can range from replacement of aging curb to repair of damage from the plowing season to responding to resident concerns. Curb and Gutter needs are staffed by the Public Works Field Operators as needs arise. Each employee codes their timecards accordingly. For budgeting purposes, a portion of the total Public Works Maintenance employee budgeted wages are allocated to this budget based on prior year trends and projected projects. 54 2020 Budget Fund 100 - General Government Department: Snow & Ice Control - 5435 DEPARTMENT DESCRIPTION: STAFFING (FTE Positions): 2017 2018 2019 2019 2020 2020 vs 2019 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change Salaries And Wages 20,264 13,660 54,711 25,000 35,000 10,000 140.00% Overtime/Comptime 18,545 27,094 22,500 20,000 20,000 - 100.00% 4999..5198 Total Salaries And Wages 38,809 40,754 77,211 45,000 55,000 10,000 122.22% 5199..5398 Total Benefits 15,602 3,005 5,200 18,200 4,208 (13,992) 23.12% 4998..5399 Total Personnel Services 54,411 43,759 82,411 63,200 59,208 (3,992) 93.68% 6113 Maintenance Supplies 113,958 105,184 136,472 100,000 120,000 20,000 120.00% 4997..9899 Total Expenditures 168,369$ 148,942$ 218,883$ 163,200$ 179,208$ 16,008$ 109.81% The Snow and Ice Control Division of the Public Works Department is responsible for all slow clearing and salting operations of all Village roadways and Ashwaubenon School parking facilities. Snow & Ice Control needs are staffed by the Public Works Field Operators as needs arise. Each employee codes their timecards accordingly. For budgeting purposes, a portion of the total Public Works Maintenance employee budgeted wages are allocated to this budget based on prior year trends and projected projects. 55 2020 Budget Fund 100 - General Government Department: Traffic Control - 5441 DEPARTMENT DESCRIPTION: STAFFING (FTE Positions): 2017 2018 2019 2019 2020 2020 vs 2019 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change Salaries And Wages 20,608 26,904 40,360 22,000 33,000 11,000 50.00% Overtime/Comptime 3,139 6,734 8,000 2,000 2,000 - 0.00% 4999..5198 Total Salaries And Wages 23,747 33,638 48,360 24,000 35,000 11,000 45.83% 5199..5398 Total Benefits 8,471 2,434 2,900 9,700 2,678 (7,022) -72.39% 4998..5399 Total Personnel Services 32,217 36,072 51,260 33,700 37,678 3,978 11.80% 6113 Maintenance Supplies 30,608 30,292 28,000 28,000 28,000 - 0.00% 8400 Gas & Electric 34,818 37,539 35,568 35,568 39,528 3,960 11.13% 4997..9899 Total Expenditures 97,644$ 103,903$ 114,828$ 97,268$ 105,206$ 7,938$ 8.16% The Traffic Control Division of the Public Works Department is responsible for coordinating the operation and maintenance of Village street signage and traffic signals. The Village completes all of its own street signage maintenance but works jointly with the Brown County Highway Department in maintaining all of its traffic signals. Traffic Control needs are staffed by the Public Works Field Operators as needs arise. Each employee codes their timecards accordingly. For budgeting purposes, a portion of the total Public Works Maintenance employee budgeted wages are allocated to this budget based on prior year trends and projected projects. 56 2020 Budget Fund 100 - General Government Department: Street Lighting - 5442 DEPARTMENT DESCRIPTION: STAFFING (FTE Positions): No staffing needs are required for the Street Lighting budget. BUDGET SUMMARY: * Increase due to anticipated rates increases from Wisconsin Public Service. 2017 2018 2019 2019 2020 2020 vs 2019 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change 8400 Gas & Electric 460,133 456,288 452,765 459,372 466,344 6,972 1.52% 4997..9899 Total Expenditures 460,133$ 456,288$ 452,765$ 459,372$ 466,344$ 6,972$ 1.52% The Street Lighting Division of the Public Works Department funds the entire street lighting network within the Village. Wisconsin Public Service maintains the street lighting system for the Village while the Village pays a monthly rental charge based upon the style and wattage of street light. 57 2020 Budget Fund 100 - General Government Department: Sidewalk Maintenance - 5444 DEPARTMENT DESCRIPTION: STAFFING (FTE Positions): 2017 2018 2019 2019 2020 2020 vs 2019 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change Salaries And Wages 2,996 4,595 3,000 4,000 3,000 (1,000) -25.00% 5199..5398 Total Benefits 1,130 333 306 1,600 230 (1,370) -85.63% 4998..5399 Total Personnel Services 4,126 4,928 3,306 5,600 3,230 (2,370) -42.32% 6113 Maintenance Supplies 5,341 3,351 3,500 5,000 5,000 - 0.00% 4997..9899 Total Expenditures 9,467$ 8,279$ 6,806$ 10,600$ 8,230$ (2,370)$ -22.36% The Sidewalk Maintenance Division of the Public Works Department is responsible for the maintenance of all Village sidewalk along Village right-of-way. All Village sidewalks are inspected yearly with a maintenance program completed in the fall of each year. Sidewalk Maintenance needs are staffed by the Public Works Field Operators as needs arise. Each employee codes their timecards accordingly. For budgeting purposes, a portion of the total Public Works Maintenance employee budgeted wages are allocated to this budget based on prior year trends and projected projects. 58 2020 Budget Fund 100 - General Government Department: School District Maintenance - 5447 DEPARTMENT DESCRIPTION: STAFFING (FTE Positions): 2017 2018 2019 2019 2020 2020 vs 2019 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change Salaries And Wages 595 - - 1,200 500 (700) -58.33% 5199..5398 Total Benefits 271 - - 500 38 (462) -92.40% 4998..5399 Total Personnel Services 866 - - 1,700 538 (1,162) -68.35% 4997..9899 Total Expenditures 866$ -$ -$ 1,700$ 538$ (1,162)$ -68.35% The School District Maintenance Division of the Public Works Department assists the Ashwaubenon School District on an as-needed basis. Typical requests from the Ashwaubenon School District range from line striping assistance to storm sewer repairs to roadway/parking lot repair assistance. School District Maintenance needs are staffed by the Public Works Field Operators as needs arise. Each employee codes their timecards accordingly. For budgeting purposes, a portion of the total Public Works Maintenance employee budgeted wages are allocated to this budget based on prior year trends and projected projects. 59 2020 Budget Fund 100 - General Government Department: Labor for Others - 5449 DEPARTMENT DESCRIPTION: STAFFING (FTE Positions): 2017 2018 2019 2019 2020 2020 vs 2019 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change 4999..5198 Total Salaries And Wages 831 - 230 4,000 500 (3,500) -87.50% 5199..5398 Total Benefits 353 - 16 1,600 38 (1,562) -97.63% 4998..5399 Total Personnel Services 1,184 - 246 5,600 538 (5,062) -90.39% 4997..9899 Total Expenditures 1,184$ -$ 246$ 5,600$ 538$ (5,062)$ -90.39% The Labor for Others Division of the Public Works Department is used on an as-needed basis. Some examples from this division include special events that require one-time traffic control assistance, projects that are out of the daily scope of activities and may be done on an investigatory basis and other one-time occurrences. Labor for Others needs are staffed by the Public Works Field Operators as needs arise. Each employee codes their timecards accordingly. For budgeting purposes, a portion of the total Public Works Maintenance employee budgeted wages are allocated to this budget based on prior year trends and projected projects. 60 2020 Budget Fund 100 - General Government Department: Transit System - 5455 DEPARTMENT DESCRIPTION: STAFFING (FTE Positions): No staffing needs are required for the Transit System budget. BUDGET SUMMARY: * Transit rates from City of Green Bay based on state and federal contributions and percent of local ridership. 2017 2018 2019 2019 2020 2020 vs 2019 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change 8100 Contracted Services 134,154 216,469 205,021 212,862 234,099 21,237 9.98% 4997..9899 Total Expenditures 134,154$ 216,469$ 205,021$ 212,862$ 234,099$ 21,237$ 9.98% The Transit System Division of the Public Works Department funds the entire public transportation program offered by Green Bay Metro within the Village of Ashwaubenon. The Village pays for these services via a yearly service agreement. 61 2020 Budget Fund 100 - General Government Department: Garbage & Refuse Collection - 5710 DEPARTMENT DESCRIPTION: SERVICES: * Weekly Refuse Collection. * Monthly Large Rubbish Collection (first full week of each month). STAFFING (FTE Positions): BUDGET SUMMARY: * 2017 2018 2019 2019 2020 2020 vs 2019 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change Salaries And Wages 165,344 187,822 173,959 173,959 177,906 3,947 2.27% Overtime/Comptime 7,074 19,348 8,164 8,164 8,164 - 0.00% 4999..5198 Total Salaries And Wages 172,418 207,171 182,123 182,123 186,070 3,947 2.17% 5210 Medicare/Fica 11,718 15,269 13,933 13,933 14,235 302 2.17% 5220 Health Insurance 33,995 38,089 22,414 28,184 31,753 3,569 12.66% 5220.1 Health Insurance - HSA 3,491 15,079 28,267 13,997 15,857 1,860 13.29% 5221 Dental Insurance 3,105 3,730 3,803 2,610 3,140 530 20.31% 5222 Life Insurance 247 361 458 275 251 (24) -8.73% 5240 Retirement 11,749 15,401 15,579 11,732 11,547 (185) -1.58% 5199..5398 Total Benefits 64,303 87,929 84,453 70,731 76,783 6,052 8.56% 4998..5399 Total Personnel Services 236,721 295,099 266,576 252,854 262,853 9,999 3.95% 6113 Maintenance Supplies 5,202 895 3,057 1,500 1,500 - 0.00% 6122 Gas & Oil 12,815 27,593 25,104 27,156 25,104 (2,052) -7.56% 8201 Vehicle Repairs 18,703 30,780 27,900 27,900 27,900 - 0.00% 8202 Equipment Use Charge 76,301 61,481 76,203 76,203 76,968 765 1.00% 7199..8298 Total Purchased Services 95,003 92,260 104,103 104,103 104,868 765 0.73% 4997..9899 Total Expenditures 349,741$ 416,073$ 398,921$ 385,613$ 394,325$ 8,712$ 2.26% The Ashwaubenon Public Works Department Garbage and Refuse Collection Program picks up curbside garbage in Village- provided containers on a weekly basis. Automated trucks pick-up and deliver it to the Brown County Solid Waste Transfer Station located on West Mason Street in Oneida, WI. Large rubbish is also collected during the first full week of each month via this division of the Public Works Department. Account 6122 - Gas and Oil - New software created a revised fuel charge allocation to various departments based on the equipment using the gas pumps. All street vehicles are coded to the Garage budget since many of the vehicles have multi-purpose use. 2018 2019 2020 - Budget Public Works Field Operator I 1.00 1.00 1.00 Public Works Field Operator I 1.00 1.00 1.00 Public Works Field Operator I 0.75 0.75 0.75 Total Full-Time Equivalents 2.75 2.75 2.75 62 2020 Budget Fund 100 - General Government Department: Recycling - 5720 DEPARTMENT DESCRIPTION: SERVICES: * Fully single-stream recycling pick-up. STAFFING (FTE Positions): 2017 2018 2019 2019 2020 2020 vs 2019 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change Salaries And Wages 59,523 66,580 70,194 82,254 74,048 (8,206) -9.98% Overtime/Comptime 7,144 14,613 1,166 1,166 1,166 - 0.00% 4999..5198 Total Salaries And Wages 66,668 81,194 71,360 83,420 75,214 (8,206) -9.84% 5210 Medicare/Fica 4,358 5,944 5,617 5,617 5,754 137 2.44% 5220 Health Insurance 22,774 20,171 22,414 5,603 5,603 - 0.00% 5220.1 Health Insurance - HSA 3,491 21,551 26,072 4,666 5,286 620 13.29% 5221 Dental Insurance 1,363 2,617 2,661 663 663 - 0.00% 5222 Life Insurance 95 277 280 75 77 2 2.67% 5240 Retirement 5,459 11,895 11,992 4,809 5,077 268 5.57% 5199..5398 Total Benefits 37,540 62,456 69,036 21,433 22,460 1,027 4.79% 4998..5399 Total Personnel Services 104,207 143,650 140,396 104,853 97,674 (7,179) -6.85% 6113 Maintenance Supplies 4,769 608 1,750 2,000 2,000 - 0.00% 6122 Gas & Oil 11,452 10,736 10,476 10,476 10,476 - 0.00% 8100 Contracted Services - 150 - - - - N/A 8201 Vehicle Repairs 10,159 15,759 16,080 16,080 16,080 - 0.00% 8202 Equipment Use Charge 48,900 32,279 33,613 33,613 30,732 (2,881) -8.57% 7199..8298 Total Purchased Services 59,059 48,188 49,693 49,693 46,812 (2,881) -5.80% 4997..9899 Total Expenditures 179,487$ 203,182$ 202,315$ 167,022$ 156,962$ (10,060)$ -6.02% The Ashwaubenon Public Works Department Recycling program picks up recyclables biweekly throughout the Village. Automated trucks pick-up the recycling and deliver it to the Brown County Recycling Transfer Station located on South Broadway just south of STH 172. 2018 2019 2020 - Budget Public Works Field Operator I 1.00 1.00 1.00 Public Works Field Operator I 0.25 0.25 0.25 Total Full-Time Equivalents 1.25 1.25 1.25 63 2020 Budget Fund 100 - General Government Department: Landfill - 5730 DEPARTMENT DESCRIPTION: STAFFING (FTE Positions): BUDGET SUMMARY: * * 2017 2018 2019 2019 2020 2020 vs 2019 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change 8108 Brown Co Mrf Charges 1,140 17,596 37,351 15,000 36,000 21,000 140.00% 8109 Brown County Landfill 188,868 195,255 199,533 196,740 204,000 7,260 3.69% 7199..8298 Total Purchased Services 190,008 212,851 236,884 211,740 240,000 28,260 13.35% 4997..9899 Total Expenditures 190,008$ 212,851$ 236,884$ 211,740$ 240,000$ 28,260$ 13.35% The Landfill Division of the Public Works Department funds the Village’s solid waste and recycling fees charged by the Brown County Port and Resource Recovery Department and by the Brown County Transfer Station. All costs associated with the landfilling, resource recovery and recycling of Village waste and recyclables are handled through this account. Landfill needs are staffed by the Public Works Field Operators as needs arise. Each employee codes their timecards accordingly. For budgeting purposes, a portion of the total Public Works Maintenance employee budgeted wages are allocated to this budget based on prior year trends and projected projects. The Solid Waste Tipping Fee is increasing from $43.00/ton in 2019 to $43.85/ton in 2020. That cost increase is reflected in the Brown County Landfill account. Due to the severe drop in the recycling market, a once profitable venture whereby communities were paid $15- $20/ton for recycled materials are now averaging a $25-$30/ton cost. The market has bottomed out on these materials and is hoped to gain traction in 2020, however, a placeholder in the Brown County MRF Charges account is budgeted for continued recycling payments. 64 2020 Budget Fund 100 - General Government Department: Weed Control - 5740 DEPARTMENT DESCRIPTION: STAFFING (FTE Positions): 2017 2018 2019 2019 2020 2020 vs 2019 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change 4999..5198 Total Salaries And Wages 9,513 6,169 7,500 10,000 7,500 (2,500) -25.00% 5199..5398 Total Benefits 5,009 446 545 4,000 574 (3,426) -85.65% 4998..5399 Total Personnel Services 14,522 6,615 8,045 14,000 8,074 (5,926) -42.33% 8100 Contracted Services 1,706 1,000 2,200 2,500 2,500 - 0.00% 4997..9899 Total Expenditures 16,228$ 7,615$ 10,245$ 16,500$ 10,574$ (5,926)$ -35.92% The Weed Control Division of the Public Works Department is responsible for the maintenance of the grass median islands, bridge abutment weed control and other Village right-of-way week control as needed. Weed Control needs are staffed by the Public Works Field Operators as needs arise. Each employee codes their timecards accordingly. For budgeting purposes, a portion of the total Public Works Maintenance employee budgeted wages are allocated to this budget based on prior year trends. 65 2020 Budget Fund 100 - General Government Department: Wood Chipping - 5760 DEPARTMENT DESCRIPTION: STAFFING (FTE Positions): 2017 2018 2019 2019 2020 2020 vs 2019 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change 4999..5198 Total Salaries And Wages 75,425$ 53,798$ 66,673$ 75,000$ 65,000$ (10,000)$ 86.67% 5199..5398 Total Benefits 22,624 3,887 4,814 30,400 4,973 (25,427) 16.36% 4998..5399 Total Personnel Services 98,049 57,685 71,487 105,400 69,973 (35,427) 66.39% 6113 Maintenance Supplies 3,276 1,176 3,000 3,000 3,000 - 100.00% 8201 Vehicle Repairs 315 - - - - - N/A 4997..9899 Total Expenditures 101,640$ 58,861$ 74,487$ 108,400$ 72,973$ (35,427)$ 67.32% The Wood Chipping Division of the Public Works Department is responsible for the year-round curbside collection, chipping and disposal of all tree and brush branches within the Village of Ashwaubenon. This program also includes all tree and debris clean-up after storm events as well as Christmas tree pick-up in January. Wood Chipping needs are staffed by the Public Works Field Operators as needs arise. Each employee codes their timecards accordingly. For budgeting purposes, a portion of the total Public Works Maintenance employee budgeted wages are allocated to this budget based on prior year trends and projected projects. 66 2020 Budget Fund 100 - General Government Department: Parks and Recreation Administration - 5521 DEPARTMENT DESCRIPTION: SERVICES: * Administration of all program divisions. * Policy and program set-up and administration. * Customer service for community questions and concerns. * Planning, partnership and evaluation of all Parks, Recreation and Forestry Department offerings. * Dissemination of community information for all PRF programming, including general Village * Administration of community donation/volunteer programs with local organizations and individuals. STAFFING (FTE Positions): 2019 ACCOMPLISHMENTS: * Continued operation of the community center, building programming and community rentals. * Administration of the NRDA/GLRI grant for Ashwaubomay/Manseau area to 90% completion. * Continued relationships with community organizations and groups to strengthen programming. * Served as a point of contact for Village programming and community events. * Administration of budgeted projects in our park facilities. * Held eight community meetings to solicit resident feedback for our CORP planning. * Set the groundwork and administration of multiple community events, including neighborhood nights, food truck rallies, and the Ashwaubenon BLAST. 2020 OBJECTIVES: * Continue serving community for programming, PRF facility buildings, and related needs. * Begin planning for Ashwaubomay River trail extensions * Plan, administer and oversee capital projects in our park system * Work with our Park Board to update the VOA Comprehensive Outdoor Recreation Plan (CORP) with feedback received online and from eight community meetings held this summer. * Continue planning process for Ashwaubomay River Trail phases. BUDGET SUMMARY: * Account 6213 - Software maintenance: Increased $100 for anticipated cost increase. * Account 6302 - Newspaper Publishing: Reduced $250 for expected lower costs. * Account 6401 - Uniforms: Increased $750 to replenish lower inventory. * Account 7100 - Training/Conferences: Reduced $2,000 to get back to prior years budget. Account was increased in 2019 for Aquatics Coordinator national conference. * Account 8403 - Cell Phone: Increase due to providing phones to park maintenance staff and mobile devices at Lake to provide internet access. Administration functions for all Village parks and related recreation and forestry needs. 2018 2019 2020 - Budget Director of Parks, Recreation and Forestry 1.00 1.00 1.00 Aquatic Supervisor 1.00 1.00 1.00 Program Supervisor 1.00 1.00 1.00 Secretary 1.00 1.00 1.00 Summer Park Coordinator Part-Time Part-Time Part-Time Total Full-Time Equivalents 4.00 4.00 4.00 Note: Summer Park Coordinator position shown as budgeted cost; actuals vary as services are needed. 67 2020 Budget Fund 100 - General Government Department: Parks and Recreation Administration - 5521 2017 2018 2019 2019 2020 2020 vs 2019 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change Salaries And Wages 207,344 230,005 261,884 269,209 277,043 7,834 2.91% Overtime/Comptime 1,001 657 - 1,000 500 (500) -50.00% 4999..5198 Total Salaries And Wages 208,345 230,661 261,884 270,209 277,543 7,334 2.71% 5210 Medicare/Fica 13,598 16,425 18,817 20,671 21,231 560 2.71% 5220 Health Insurance 70,231 55,593 37,357 59,771 37,357 (22,414) -37.50% 5220.1 Health Insurance - HSA 3,491 15,079 35,403 13,997 31,714 17,717 126.58% 5221 Dental Insurance 4,151 4,567 4,568 4,568 4,568 - 0.00% 5222 Life Insurance 801 929 1,012 1,216 1,278 62 5.10% 5230 Disability - - - - - - N/A 5240 Retirement 14,025 15,330 17,198 17,331 18,733 1,402 8.09% 5199..5398 Total Benefits 106,296 107,924 114,354 117,554 114,881 (2,673) -2.27% 4998..5399 Total Personnel Services 314,641 338,586 376,238 387,763 392,424 4,661 1.20% 6100 Office Supplies 3,251 2,315 2,500 2,900 2,800 (100) -3.45% 6213 Software Maintenance 11,451 - 6,000 6,000 6,100 100 1.67% 6302 Newspaper Publishing - 170 250 1,000 750 (250) -25.00% 6305 Copy Machine 537 940 1,050 1,680 1,680 - 0.00% 6401 Uniforms 1,215 943 1,827 1,017 1,750 733 72.07% 6121.2..6598 Total Operating 13,203 2,053 9,127 9,697 10,280 583 6.01% 7100 Training/Conference 2,200 1,697 4,000 5,900 3,900 (2,000) -33.90% 7120 Dues & Subscriptions 659 789 88 1,290 1,290 - 0.00% 7130 Mileage Reimbursement 6,782 6,796 7,025 7,025 6,900 (125) -1.78% 6599..7198 Total Travel/Training 9,641 9,282 11,113 14,215 12,090 (2,125) -14.95% 8113 Printing 9,035 9,618 13,260 11,400 11,400 - 0.00% 8300 Physical/Psych Exams - 1,655 - - - - N/A 8403 Cell Phone 3,457 3,875 5,856 3,732 5,520 1,788 47.91% 4997..9899 Total Expenditures 353,334$ 367,383$ 418,094$ 429,707$ 434,514$ 4,807$ 1.12% 68 2020 Budget Fund 100 - General Government Department: Community Pool - 5523 DEPARTMENT DESCRIPTION: SERVICES: * Provide lifeguarding services to the community and the Ashwaubenon School District. * Provide aquatic programming (swim lessons, open swim, lap swim, exercise classes) to the community and the Ashwaubenon School District. * Work in conjunction with the Ashwaubenon School District and the Ashwaubenon Swim Club to host swim and diving competitions for said organizations. * Provide a venue for the public to use/rent for birthday parties and special events. STAFFING (FTE Positions): 2019 ACCOMPLISHMENTS: * Hosted 2019 Boys High School WIAA sectional swim meet. * Continued to grow our warm water pool classes and offered a varied degree of Aquatic Programing for the residents of Ashwaubenon. * Continued partnership with Woodside Senior Community to offer access to the warm water pool for their residents. * Aquatic Coordinator Melody Escoto was awarded the 2019 Wisconsin Park and Recreation "Young Professional of the Year" award. 2020 OBJECTIVES: * Continue to secure and train staff to operate a safe aquatic environment for all user groups. * Host more event days at the pool during our current open swim hours * Partner with other residential facilities in the area to offer swim times for their residents on weekdays. * Continue to grow our swimming lesson program to meet the needs of our community, by training more staff and offering quality classes. BUDGET SUMMARY: * Staffing cost increase due to part-time wage scale modifications in 2019. * Additional Lifeguard cost of $486 due to increased ASD usage Community pool utilized by the Village of Ashwaubenon and Ashwaubenon School District for a variety of aquatic programming and school related events. 2018 2019 2020 - Budget Instructors/Guards Part-Time Part-Time Part-Time Pool Director Part-Time Part-Time Part-Time Pool Supervisor Part-Time Part-Time Part-Time Swim Instructor Part-Time Part-Time Part-Time Water Exercise Instructor Part-Time Part-Time Part-Time Total Full-Time Equivalents Note: Positions are part-time, may include multiple persons and vary depending on participation. 69 2020 Budget Fund 100 - General Government Department: Community Pool - 5523 2017 2018 2019 2019 2020 2020 vs 2019 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change Salaries And Wages 73,564 78,467 75,810 75,810 79,801 3,991 5.26% 5210 Medicare/Fica 5,628 6,510 5,799 5,799 6,104 305 5.26% 4998..5399 Total Personnel Services 79,191 84,977 81,609 81,609 85,905 4,296 5.26% 6104 Lifeguard Training Supplies 479 1,119 500 500 500 - 0.00% 6115 Pool And Lake Supplies 6,746 4,199 4,400 4,400 4,400 - 0.00% 6000..6121.1 Total Supplies 7,224 5,318 4,900 4,900 4,900 - 0.00% 8100 Contracted Services 4,245 3,843 5,000 6,000 6,000 - 0.00% 8300 Physical/Psych Exams - 360 811 - 815 815 N/A 4997..9899 Total Expenditures 90,660$ 94,498$ 92,320$ 92,509$ 97,620$ 5,111$ 5.52% EXPENDITURES BY PROGRAM/FUNCTION 4980 - Pool 6,997 5,678 5,711 4,900 5,715 815 16.63% 4981 - Lifeguard 36,824 34,039 30,086 30,086 31,870 1,784 5.93% 4982 - Pool Director - 183 2,901 2,901 3,450 549 18.92% 4983 - Pool Supervisor 15,748 21,125 7,537 7,537 7,885 348 4.62% 4984 - Swim Instructor 25,423 27,967 39,787 39,787 41,631 1,844 4.63% 4985 - Water Exercise Instructor 1,423 1,663 1,298 1,298 1,069 (229) -17.64% 4487 - Master Swim 2,263 2,536 2,671 3,000 3,000 - 0.00% 4488 - Aqua Zumba 1,982 1,307 2,329 3,000 3,000 - 0.00% Total Expenditures 90,660$ 94,498$ 92,320$ 92,509$ 97,620$ 5,111$ 5.52% REVENUES BY PROGRAM/FUNCTION 4980 - Swimming Lessons 31,939 40,416 38,314 38,314 42,025 3,711 9.69% 4980 - Open Swim 5,513 9,380 8,427 8,427 8,717 290 3.44% 4980 - Lifeguard Training 1,115 2,245 1,560 1,560 1,140 (420) -26.92% 4980 - Pool Rental 10,675 13,594 12,101 12,101 12,683 582 4.81% 4491 - Warm Water - Therapeutic Mobility 5,677 8,210 - - - - N/A 4492 - Warm Water - Aqua Kick Boxing - - 1,544 1,544 597 (947) -61.33% 4493 - Warm Water - Therapeutic Core - - 2,283 2,283 2,133 (150) -6.57% 4487 - Master Swim Clinic 3,198 6,406 4,238 4,238 4,266 28 0.66% 4488 - Master Swim Class 1,321 - 1,965 1,965 1,962 (3) -0.15% 4489 - Deep Water 334 - 2,329 2,329 2,852 523 22.43% 4490 - Competitive Swim - - 3,742 3,742 2,275 (1,467) -39.20% 4490 - Water Exercise - - 4,065 4,065 4,485 420 10.33% Total Revenues 59,772$ 80,251$ 80,568$ 80,568$ 83,134$ 2,566$ 3.19% Revenues over (under) Expenditures (30,888)$ (14,247)$ (11,752)$ (11,941)$ (14,486)$ 70 2020 Budget Fund 100 - General Government Department: Ashwaubomay Lake - 5524 DEPARTMENT DESCRIPTION: SERVICES: * Lake admissions and concessions operations. * Lifeguard services at the Lake. * General facility supervision and maintenance. * Lake rentals to general public and area organizations STAFFING (FTE Positions): 2019 ACCOMPLISHMENTS: * Successful addition of a second raft and a second basketball hoop to the Lake amenities. * Partnered with Unison Credit Union to host a "Splash Splash Bash", which included sponsored games, prizes and media blitz. * Ashwaubomany Blast brought 1,280 people to the Lake. * Hosted two new "log-rolling" events * Partnered with a Village Food Truck Rally event, which brought 690 patrons into the Lake. * 386 dogs attended this years Doggie Dip. * Installation of a 24 x 40 shade shelter for use by public and groups. * Completed a successful SAFE season. No water-based medical emergencies. 27 rescues were * New credit card machines purchased and put into use, which accept "Tap & Pay" customers. * Aquatic Coordinator awarded the 2019 Wisconsin Park and Recreation Young Professional of the Year Award 2020 OBJECTIVES: * Increase marketing efforts to let the public know about Lake events and amenities. * Continue to provide the public with a safe and supervised swim area. * Continue to bring new events to the lake * Increase partnerships with the Village food truck rally events. * Increase internet coverage at Cafe/admission area for better efficiency. BUDGET SUMMARY: * Staffing cost increase due to part-time wage scale modifications in 2019. * Additional $975 in lifeguard expenses requested for 3 food-truck rally events. Expenses offset by event revenue. Ashwaubomay Lake is an outdoor, man-made lake facility providing a swimming and beach experience open to all public during the summer months. This department covers all costs related to the operation and maintenance of Ashwaubomay Lake. 2018 2019 2020 - Budget Life Guards Part-Time Part-Time Part-Time Café Supervisor Part-Time Part-Time Part-Time Concessions/Ticket Seller Part-Time Part-Time Part-Time Lake Supervisor Part-Time Part-Time Part-Time Total Full-Time Equivalents Note: Positions are part-time, may include multiple persons and vary depending on participation. 71 2020 Budget Fund 100 - General Government Department: Ashwaubomay Lake - 5524 2017 2018 2019 2019 2020 2020 vs 2019 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change Salaries And Wages 74,045 75,372 74,212 78,305 81,934 3,629 4.63% 5210 Medicare/Fica 5,660 5,059 5,677 5,991 6,268 277 4.62% 4998..5399 Total Personnel Services 79,705 80,431 79,889 84,296 88,202 3,906 4.63% 6104 Lifeguard Training Supplies 85 144 200 200 200 - 0.00% 6114 Concession Supplies 17,607 18,958 17,584 19,635 19,635 - 0.00% 6115 Pool And Lake Supplies 6,790 7,119 7,734 7,230 7,230 - 0.00% 6116 Janitorial Supplies 826 510 772 775 775 - 0.00% 6000..6121.1 Total Supplies 25,511 26,730 26,290 27,840 27,840 - 0.00% 6214 Fire Alarm/Security Maint 117 294 161 170 170 - 0.00% 6303 Licenses 662 662 662 687 662 (25) -3.64% 6121.2..6598 Total Operating 779 956 823 857 832 (25) -2.92% 8100 Contracted Services - - 180 - - - N/A 8300 Physical/Psych Exams - 135 930 - 930 930 N/A 8400 Gas & Electric 2,931 3,401 3,397 3,397 3,600 203 5.98% 8401 Water/Sewer/Storm Water 22,042 26,303 22,650 22,650 22,650 - 0.00% 8399..8498 Total Utilities 24,972 29,704 26,047 26,047 26,250 203 0.78% 4997..9899 Total Expenditures 130,967$ 137,955$ 134,159$ 139,040$ 144,054$ 5,014$ 3.61% EXPENDITURES BY PROGRAM/FUNCTION Lake 4991 - Lifeguard Wages 51,897 53,694 52,598 57,421 60,100 2,679 4.67% 4995 - Lake Supervisor Wages 8,999 9,050 9,120 5,302 5,547 245 4.62% 4990 - Lifeguard Training Supplies 288 144 200 200 200 - 0.00% 4990 - Lake Supplies 6,790 7,119 7,734 7,230 7,230 - 0.00% 4990 - Janitorial Supplies 826 510 772 775 775 - 0.00% 4990 - Fire Extinguisher Testing 117 294 161 170 170 - 0.00% 4990 - Licenses 662 662 662 687 662 (25) -3.64% 4990 - Contracted Services - - 180 - - - N/A 4990 - Physical Exams - 135 930 - 930 930 N/A 4990 - Electric 2,931 3,401 3,397 3,397 3,600 203 5.98% 4990 - Water 22,042 26,303 22,650 22,650 22,650 - 0.00% Total Lake 94,551 101,311 98,404 97,832 101,864 4,032 4.12% Concessions 4992 - Café Supervisor Wages 7,333 6,921 5,756 5,598 5,850 252 4.50% 4993 - Concessionaire Wages 11,476 10,766 12,415 15,975 16,705 730 4.57% 4990 - Concessions Supplies 17,607 18,958 17,584 19,635 19,635 - 0.00% Total Concessions 36,416 36,645 35,755 41,208 42,190 982 2.38% Total Expenditures 130,967$ 137,955$ 134,159$ 139,040$ 144,054$ 5,014$ 3.61% REVENUES BY PROGRAM/FUNCTION Lake Admissions 96,249 92,634 93,110 98,076 98,076 - 0.00% Lake Programs 3,313 4,613 4,135 3,100 4,020 920 29.68% Concessions 26,422 29,723 29,063 39,000 39,000 - 0.00% Food Truck Rally - - - - 975 975 N/A Total Revenues 125,984$ 126,970$ 126,308$ 140,176$ 142,071$ 1,895$ 1.35% Revenues over (under) Expenditures (4,983)$ (10,985)$ (7,851)$ 1,136$ (1,983)$ 72 2020 Budget Fund 100 - General Government Department: Adult Recreation - 5525 DEPARTMENT DESCRIPTION: SERVICES: * Educational Senior classes, Meals on Wheels, Bus Trips, Instructional Classes * Athletic leagues, Fitness Classes STAFFING (FTE Positions): 2019 ACCOMPLISHMENTS: * Hosted three pickleball tournaments with 42 teams from across Wisconsin. * Pound Fitness sold out every session in 2019. * Organized and ran three different softball leagues playing from May through late August. * Hosted a successful season of eight Summer Concerts at Klipstine Park. This included sponsorship solicitation, scheduling and food service organization. * Offered 3 successful food trucks throughout the summer at Ashwaubomay Park. * Continued to expand senior educational offerings offering a wide variety of classes to the community. Partnered with area business to co-host with financial backing. 2020 OBJECTIVES: * Continue to offer a wide variety of programing to meet community needs. * Develop relationships with local businesses to partner with them in new class offerings. * Continue to grow programming to utilize community center. * Work with surrounding municipalities to offer bus trips in 2020 to locations such Downtown Chicago, Brewers game, Bucks Game and New Glarus Oktoberfest/Brewery Tour. * Develop new special events to attract people to visit Ashwaubenon. * Add a 4th Food Truck Rally in May as a summer kickoff. Continue to refine revenues and expenses. Solicit additional event sponsors. * Add a women's flag football after using this year to gauge interest. BUDGET SUMMARY: * Staffing cost increase due to part-time wage scale modifications in 2019. * Increased Food Truck Rally program supplies and contracted services by $7,900; however, budgeting the four planned Food Truck Rally's revenues to exceed total expenditures. Adult Recreation offers a wide variety of classes, athletic leagues and services to the Community. We partner with local organizations to offer instructional classes such as golf, tennis and pickleball. We offer a wide variety of fitness classes for all ages and abilities. Our senior programming provides a number of educational classes and community services including Meals on Wheels. 2018 2019 2020 - Budget Adult Softball Scorekeeper Part-Time Part-Time Part-Time Adult New Program Instructor Part-Time Part-Time Part-Time Bean Bag Instructor Part-Time Part-Time Part-Time Summer Softball Umpires Part-Time Part-Time Part-Time Total Full-Time Equivalents Note: Positions are part-time, may include multiple persons and vary depending on participation. 73 2020 Budget Fund 100 - General Government Department: Adult Recreation - 5525 2017 2018 2019 2019 2020 2020 vs 2019 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change Salaries And Wages 8,990 8,942 9,902 9,052 9,513 461 5.09% 5210 Medicare/Fica 783 684 757 692 728 36 5.20% 4998..5399 Total Personnel Services 9,833 9,626 10,659 9,744 10,241 497 5.10% 6118 Program Supplies 10,211 16,930 17,648 10,950 15,850 4,900 44.75% 6124 Program/Trip Expense - - - 3,200 3,200 - 0.00% 8100 Contracted Services 21,240 25,263 20,500 20,500 23,500 3,000 14.63% 4997..9899 Total Expenditures 41,284$ 51,819$ 48,807$ 44,394$ 52,791$ 8,397$ 18.91% EXPENDITURES BY PROGRAM/FUNCTION Softball Program Umpire Wages 6,206 5,567 5,374 5,335 5,561 226 4.24% Site Supervisor Wages 2,116 2,827 2,461 1,615 1,815 200 12.38% Supplies 4,582 2,609 4,000 4,000 4,000 - 0.00% Total Softball Program 12,904 11,003 11,835 10,950 11,376 426 3.89% 4656 - Adult Fitness 10,180 14,717 14,500 14,500 14,500 - 0.00% 4660 - Adult New Programs 3,664 2,499 3,441 3,411 3,411 - 0.00% 4661 - Adult Bean Bag League 105 177 583 583 654 71 12.18% 4501 - Senior Citizens Program 8,041 5,209 4,000 7,200 7,200 - 0.00% 4431 - Pickleball Program 290 1,505 1,250 1,250 1,250 - 0.00% 4700 - Summer Concert Program 6,100 5,964 6,000 6,000 6,000 - 0.00% 4650 - Adult Golf Program - 3,300 500 500 500 - 0.00% 4704 - Food Truck Rally - - 6,698 - 7,900 7,900 N/A 4699 - Softball Tournament - 7,445 - - - - N/A Total Expenditures 41,284$ 51,819$ 48,807$ 44,394$ 52,791$ 8,397$ 18.91% REVENUES BY PROGRAM/FUNCTION Community Gardens 1,054 1,271 1,104 1,250 1,250 - 0.00% Rummage Sale 942 693 858 822 696 (126) -15.33% Soda 327 - - - - - N/A Bus Trips 5,191 2,125 2,400 2,405 2,430 25 1.04% Pickleball 640 - 1,290 1,695 1,290 (405) -23.89% Senior Citizens 5,038 3,365 4,500 5,849 4,865 (984) -16.82% Adult Golf 700 - 565 415 565 150 36.14% Adult Summer Softball 13,315 12,648 11,821 12,810 12,597 (213) -1.66% Adult Fitness 9,816 8,670 9,836 24,243 26,643 2,400 9.90% Adult Tennis 285 180 - 180 - (180) -100.00% Adult New Programs 2,500 17,530 7,735 2,400 2,400 - 0.00% Bean Bag League 690 - 325 475 475 - 0.00% Summer Concerts 6,000 5,700 6,000 6,000 6,000 - 0.00% Adult Summer Softball Forfeit Fees 150 - - - - - N/A Food Truck Rally - - 6,404 - 10,560 10,560 N/A Softball Tournament - 8,701 - - - - N/A Total Revenues 46,648$ 60,883$ 52,838$ 58,544$ 69,771$ 11,227$ 19.18% Revenues over (under) Expenditures 5,364$ 9,064$ 4,031$ 14,150$ 16,980$ 74 2020 Budget Fund 100 - General Government Department: Co-Sponsored Recreation - 5527 DEPARTMENT DESCRIPTION: SERVICES: * Funding assistance for equipment & wages, payroll services, and liability insurance coverage. * Complementary community center usage for monthly meetings, if desired. * Upkeep, grooming and/or lining/prep of respective Village facilities. * Provide staff liaison to attend co-sponsored board meetings and help with program concerns. STAFFING (FTE Positions): 2019 ACCOMPLISHMENTS: * Provided recreation opportunities to over 1,000 children connected with Village youth organizations. * Assisted AYSA in the purchase of four new soccer goals, and installation of a new pathway at Fort Howard Park. * Worked with AYB to purchase and install a solar powered scoreboard at Ed Krcmar Field. * Served 15 Ashwaubenon youth in the "Special Children's Program", partnering with the Ashwaubenon School District. * Fencing improvements to youth diamonds at Ashwaubomay (AYB) and Pioneer Park (AGSA). Use of general 5541 funds out of park maintenance). 2020 OBJECTIVES: * Continue recovery of AYSA participation numbers by giving guidance to AYSA Board. * Continue partnership with organizations to assist volunteer boards in providing quality recreation programming. * Partner with organizations when applicable to maintain and improve athletic facilities. * Work with Special Children's Program and Ashwaubenon School District to continue the correct balance between staff and participants and offer quality summer programming. The Village partners with seven different organizations to provide programming for 1,000+ children each year. These are: Ashwaubenon Youth Baseball, Ashwaubenon Youth Soccer, Ashwaubenon Girls Softball, Ashwaubenon Wrestling Club, Ashwaubenon Special Children’s, Ashwaubenon Swim Club, and Ashwaubenon Youth Football. The partnership provides partial funding for equipment/wages, free facility use and upkeep, and insurance coverage. Staff will attend organization meetings as needed to provide guidance and direction. 2018 2019 2020 - Budget Special Children Workers Part-Time Part-Time Part-Time AYB Umpires Part-Time Part-Time Part-Time Swim Club Part-Time Part-Time Part-Time Total Full-Time Equivalents Note: Positions are part-time, may include multiple persons and vary depending on participation. 75 2020 Budget Fund 100 - General Government Department: Co-Sponsored Recreation - 5527 2017 2018 2019 2019 2020 2020 vs 2019 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change Salaries And Wages 58,019 62,530 68,020 43,436 75,255 31,819 73.25% 5210 Medicare/Fica 4,435 4,784 5,400 3,323 5,757 2,434 73.25% 4998..5399 Total Personnel Services 62,455 67,313 73,420 46,759 81,012 34,253 73.25% 6118 Program Supplies 17,894 20,328 17,861 17,861 17,861 - 0.00% 8300 Physical/Psych Exams - 225 360 - 360 360 N/A 8305 Property & Liability Insurance 3,666 3,666 3,010 4,200 4,300 100 2.38% 8299..8398 Total Insurance 3,666 3,891 3,370 4,200 4,660 460 10.95% 4997..9899 Total Expenditures 84,015$ 91,532$ 94,651$ 68,820$ 103,533$ 34,713$ 50.44% EXPENDITURES BY PROGRAM/FUNCTION 4480 - Special Children's Program 12,788 14,836 14,468 14,468 19,434 4,966 34.32% 4481 - Ashwaubenon Youth Baseball 13,872 9,316 13,435 10,896 13,442 2,546 23.37% 4482 - Ashwaubenon Girls Softball Association 5,750 6,573 5,750 5,750 5,750 - 0.00% 4483 - Ashwaubenon Youth Football Program 2,346 2,346 2,346 2,346 2,346 - 0.00% 4484 - Ashwaubenon Soccer Club 5,410 5,400 4,000 4,000 4,000 - 0.00% 4485 - Ashwaubenon Wrestling Club - 427 427 427 427 - 0.00% 4486 - Ashwaubenon Swim Club 40,183 48,743 50,855 26,733 53,474 26,741 100.03% 4651 - Co-Sponsored Administration-Insurance 3,666 3,666 3,010 4,200 4,300 100 2.38% 4651 - Co-Sponsored Administration-Physicals - 225 360 - 360 360 N/A Total Expenditures 84,015$ 91,532$ 94,651$ 68,820$ 103,533$ 34,713$ 50.44% REVENUES BY PROGRAM/FUNCTION Wage Reimbursements: 4481 - Ashwaubenon Youth Baseball 8,122 3,566 10,435 7,896 10,442 2,546 32.24% 4486 - Ashwaubenon Swim Club 31,793 46,405 48,517 24,396 51,136 26,740 109.61% Total Revenues 39,915$ 49,971$ 58,952$ 32,292$ 61,578$ 29,286$ 90.69% Revenues over (under) Expenditures (44,100)$ (41,561)$ (35,699)$ (36,528)$ (41,955)$ 76 2020 Budget Fund 100 - General Government Department: Youth Recreation - 5530 DEPARTMENT DESCRIPTION: SERVICES: * Provide educational classes * Bus Trips * Summer Day Camp * Sports classes and leagues * Offer a variety of special events to unite the community. * Offer summer park program in neighborhood parks. STAFFING (FTE Positions): Youth Recreation offers a wide variety of classes, trips, athletics, special events and services to the Village. We offer a wide range of classes such as dance, tumbling, basketball, soccer and tae kwon do. We offer a flag football league during the fall. Throughout the year we offer bus trips to places like Marquette Mountain, Tundra Lodge, Ashwaubomay and Funset Boulevard. Our Park Program offers children a free and safe place to play at our park system throughout the summer at seven different locations. 2018 2019 2020 - Budget Dance Instructors Part-Time Part-Time Part-Time Gymnastics Instructors Part-Time Part-Time Part-Time Pom Pon Instructor Part-Time Part-Time Part-Time Youth Flag Football Part-Time Part-Time Part-Time New Program Instructors Part-Time Part-Time Part-Time Special Events Leaders Part-Time Part-Time Part-Time Teen Program Instructor Part-Time Part-Time Part-Time Playground Leaders Part-Time Part-Time Part-Time Program Assistant Part-Time Part-Time Part-Time Toddler & Preschool Instructor Part-Time Part-Time Part-Time Rookie Basketball Camp Instructor Part-Time Part-Time Part-Time Tots/Rookie Football Instructor Part-Time Part-Time Part-Time Rookie T-Ball Instructor Part-Time Part-Time Part-Time Rookie Soccer Instructor Part-Time Part-Time Part-Time Day Camp Leaders Part-Time Part-Time Part-Time Total Full-Time Equivalents Note: Positions are part-time, may include multiple persons and vary depending on participation. 77 2020 Budget Fund 100 - General Government Department: Youth Recreation - 5530 2019 ACCOMPLISHMENTS: * Offered four neighborhood special events at Fort Howard, Smith, Waterford, and Sand Acres Parks. Attendance estimated at over 1,300 residents for food, games, bounce houses, and outdoor movies. * Continued partnership with the Ashwaubenon Alumni Association to combine the Funathalon and Ashwaubenon Blast. Sold wristbands for children's games, activities and inflatables to help offset costs. * Sold out the 10-week Summer Day Camp with 511 total registrations. A corresponding portion of the Recreation Supervisor's (FTE) assigned time was covered by program revenue. * Park Program finished with a total of 4,180 visits despite the poor weather in June. * Partnered with Ashwaubenon School District to offer the "Free Summer Lunch Program" at Fort Howard Park during park program hours. A total of 989 meals were served at the park throughout the summer, averaging 23 per day. * Offered three Food Truck Rallies at Ashwaubomay Park. These were family oriented with movies, bounce houses, lake swimming and family-style yard games. 2020 OBJECTIVES: * Continue to modify and expand day-camp activities to keep the camp's reputation and popularity trending upward. * Find creative new games, activities and special events to increase the number of children attending Park Program. * Continue to explore new programming offerings at the Community Center. * Solicit community input to determine programming needs and wants of residents. BUDGET SUMMARY: * Staffing cost increase due to part-time wage scale modifications in 2019. * Reduced tumbling wages by $233 based on 2019 actuals * Changed Youth Tennis contracted services to program supplies and wages. No longer contracted out. Reducing cost of program by $554 while maintaining the same revenues. * Removed $1,200 from Neighborhood Events Program supplies that was budgeted for food truck rallies. This will now have its own project code in Adult Recreation. 78 2020 Budget Fund 100 - General Government Department: Youth Recreation - 5530 2017 2018 2019 2019 2020 2020 vs 2019 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change Salaries And Wages 71,759 73,346 78,849 85,689 89,709 4,020 4.69% 5210 Medicare/Fica 5,489 5,611 6,032 6,557 6,862 305 4.65% 4998..5399 Total Personnel Services 77,248 78,957 84,881 92,246 96,571 4,325 4.69% 6118 Program Supplies 13,484 22,582 24,950 24,950 24,050 (900) -3.61% 6304 Postage 13 - - - - - N/A 7100 Training/Conference - - 180 500 500 - 0.00% 7130 Mileage Reimbursement 75 71 157 100 100 - 0.00% 6599..7198 Total Travel/Training 75 71 337 600 600 - 0.00% 8100 Contracted Services 18,178 13,577 9,000 17,215 15,715 (1,500) -8.71% 8300 Physical/Psych Exams - 695 600 - 600 600 N/A 4997..9899 Total Expenditures 109,176$ 115,883$ 119,768$ 135,011$ 137,536$ 2,525$ 1.87% EXPENDITURES BY PROGRAM/FUNCTION 4400 - Park Program 33,947 36,367 36,846 40,419 42,718 2,299 5.69% 4401 - Dance 6,230 5,034 2,538 8,321 8,215 (106) -1.27% 4402 - Gymnastics/Tumbling 4,882 253 366 698 426 (272) -38.97% 4404 - Pom Pons 302 - 1,498 3,480 3,431 (49) -1.41% 4405 - Youth Flag Football 726 - 3,312 3,312 3,552 240 7.25% 4408 - Youth Tennis 59 - 202 1,500 1,009 (491) -32.73% 4410 - Youth New Programs 3,674 5,768 1,995 3,077 3,183 106 3.44% 4411 - Special Events 6,667 8,855 12,559 10,550 10,581 31 0.29% 4416 - Teen Programs - - 827 827 1,136 309 37.36% 4420 - Bus Trips - Playground 1,185 2,113 2,478 1,000 1,000 - 0.00% 4421 - Bus Trips - Other Trips 2,688 2,528 1,515 1,515 1,515 - 0.00% 4422 - Toddler & Pre-School Programs - 124 802 802 845 43 5.36% 4424 - Neighborhood Events 2,555 2,874 4,858 4,200 3,000 (1,200) -28.57% 4425 - Rookie Basketball 336 515 392 746 738 (8) -1.07% 4426 - Rookie Football 2,924 2,658 1,039 1,263 1,165 (98) -7.76% 4428 - Rookie T-Ball 514 749 458 1,069 1,088 19 1.78% 4429 - Rookie Soccer 706 257 1,133 1,133 1,154 21 1.85% 4430 - Day Camp 41,781 47,788 46,950 51,099 52,780 1,681 3.29% Total Expenditures 109,176$ 115,883$ 119,768$ 135,011$ 137,536$ 2,525$ 1.87% REVENUES BY PROGRAM/FUNCTION Dance 4,566 3,876 2,910 6,726 7,307 581 8.64% Gymnastics/Tumbling 1,358 1,445 1,015 1,015 915 (100) -9.85% Pom Pons 2,078 4,629 2,363 2,169 2,360 191 8.81% Youth Flag Football 4,238 4,659 3,330 3,730 3,150 (580) -15.55% Youth Golf 795 - - - - - N/A Youth Tennis 1,155 1,227 1,170 1,348 1,210 (138) -10.24% Youth New Programs 2,812 1,571 3,200 3,200 3,840 640 20.00% Special Events 1,984 2,043 4,362 4,362 3,482 (880) -20.17% Bus Trips - Playground 1,956 2,100 1,917 2,010 1,824 (186) -9.25% Bus Trips - Other Trips 2,476 1,784 1,820 1,820 2,275 455 25.00% Toddler & Pre-School Programs 1,031 5,120 1,200 1,200 1,200 - 0.00% Rookie Basketball 925 - 1,015 1,015 1,200 185 18.23% Rookie Football 1,240 - 1,780 1,780 1,845 65 3.65% Rookie T-Ball 975 - 900 900 1,530 630 70.00% Rookie Soccer 1,225 - 1,495 1,495 1,620 125 8.36% Day Camp 54,515 60,508 61,896 59,982 62,359 2,377 3.96% Total Revenues 83,329$ 88,962$ 90,373$ 92,752$ 96,117$ 3,365$ 3.63% Revenues over (under) Expenditures (25,847)$ (26,921)$ (29,395)$ (42,259)$ (41,419)$ 79 2020 Budget Fund 100 - General Government Department: Park Maintenance - 5541 DEPARTMENT DESCRIPTION: SERVICES: * Upkeep and maintenance of 21 park facilities. * Projects & park upgrade installations. * Maintenance of 14 picnic shelters. * Grooming and maintenance of 16 baseball/softball diamonds and maintenance of 12 athletic fields. * Maintenance and upkeep of 33 court (basketball, tennis, pickle ball) areas. * General upkeep of 300 acres of parkland and over 12 miles of trails. * Facility maintenance; including marina, storage buildings, ASD playgrounds, trailheads and other. * Grass cutting and trimming of all parks, trails, Village medians and other locations. * Set-up and breakdown of all special events concerts, food truck rallies, etc.. as offered. STAFFING (FTE Positions): 2019 ACCOMPLISHMENTS: * Site preparation and installation of Argonne Park playground. * ADA path installation for small Fort Howard Park soccer fields * Smith Park sidewalk installation coordination, prep work and re-landscaping * Lake improvements included installation of a new 24 x 40 framed sun shade, additional in-water basketball hoop, and rehab of changing stalls in open air area. * Additional utility panel installation coordination at Ashwaubomay Park * Forestry assistance for tree take-downs and stumping. Increased work load due to EAB. * Preparation and clean-up of facilities for multiple special events; including Ashwaubenon BLAST, 3 Food-Truck Rallies, weekly summer concerts, AGSA and AYB Tournaments, and Neighborhood * Playground equipment repair in multiple park areas. Swing donation install at Klipstine. Entryway landscape improvements to Ashwaubomay Park. * Permanent corn-hole area installation at the community center. * Trail repair on Industrial Park Trail due to storm washouts. 2020 OBJECTIVES: * Coordination and installation of projects as budget dollars are appropriated. * Continued ADA upgrades in all park quadrants. * Continued pathway and trail development in park system and Village areas. * Continued work to develop "gathering areas" in neighborhood parks. * Installation of a "mini" playground by shelter #2 in Ashwaubomay. Use current stock of equipment. * Coordination to extend the Ashwaubomay River Trail onto the old Schneider National site. The Parks Maintenance department is responsible for the upkeep and maintenance of 22 parks and all related facilities/buildings, over 12 miles of trails, athletic fields used by both the public and the Ashwaubenon School District (ASD), and multiple associated facilities. 2018 2019 2020 - Budget Park Foreman 1.00 1.00 1.00 Park Maintenance 1.00 1.00 1.25 Park Maintenance - Seasonal Part-Time Part-Time Part-Time Total Full-Time Equivalents 2.00 2.00 2.25 Note: Seasonal positions are shown as budgeted costs; actuals vary as services are needed. 80 2020 Budget Fund 100 - General Government Department: Park Maintenance - 5541 2017 2018 2019 2019 2020 2020 vs 2019 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change Salaries And Wages 189,319 182,709 204,949 204,949 229,730 24,781 12.09% Overtime/Comptime 2,273 3,619 3,000 3,000 3,000 - 0.00% 4999..5198 Total Salaries And Wages 191,592 186,328 207,949 207,949 232,730 24,781 11.92% 5210 Medicare/Fica 13,643 13,960 15,909 15,909 17,804 1,895 11.91% 5220 Health Insurance 35,078 30,313 29,886 29,886 29,886 - 0.00% 5221 Dental Insurance 2,023 2,283 2,284 2,284 2,569 285 12.48% 5222 Life Insurance 326 458 574 574 599 25 4.36% 5240 Retirement 8,163 8,620 8,242 8,198 9,375 1,177 14.36% 5199..5398 Total Benefits 59,232 55,635 56,895 56,851 64,197 7,346 12.92% 4998..5399 Total Personnel Services 250,824 241,963 264,844 264,800 296,927 32,127 12.13% 6113 Maintenance Supplies 3,434 4,093 2,700 2,700 2,700 - 0.00% 6116 Janitorial Supplies 2,664 1,677 2,000 2,000 2,000 - 0.00% 6117 Athletic Field Supplies 32,636 28,995 31,174 29,862 29,862 - 0.00% 6000..6121.1 Total Supplies 38,828 34,764 35,874 34,562 34,562 - 0.00% 6122 Gas & Oil 17,208 16,914 15,500 16,752 16,752 - 0.00% 6211 Repairs-Building/Equipment 37,299 40,053 40,000 40,000 40,000 - 0.00% 6402 Shoe Allowance 739 303 525 525 525 - 0.00% 6121.2..6598 Total Operating 55,247 57,271 56,025 57,277 57,277 - 0.00% 8100 Contracted Services 9,867 8,258 8,400 8,400 8,400 - 0.00% 8201 Vehicle Repairs 25,808 24,852 16,000 16,000 16,000 - 0.00% 8202 Equipment Use Charge 28,774 25,601 28,790 28,790 22,440 (6,350) -22.06% 8205 Equipment Rental 8,063 9,012 8,300 8,300 8,300 - 0.00% 7199..8298 Total Purchased Services 72,512 67,723 61,490 61,490 55,140 (6,350) -10.33% 8300 Physical/Psych Exams 76 540 - - 650 650 N/A 8400 Gas & Electric 39,174 30,324 41,548 40,000 43,932 3,932 9.83% 8401 Water/Sewer/Storm Water 21,049 26,193 24,000 24,000 24,000 - 0.00% 8399..8498 Total Utilities 60,223 56,517 65,548 64,000 67,932 3,932 6.14% 4997..9899 Total Expenditures 482,878$ 458,778$ 483,781$ 482,129$ 512,488$ 30,359$ 6.30% 81 2020 Budget Fund 100 - General Government Department: Community Center - 5551 DEPARTMENT DESCRIPTION: SERVICES: * Event rentals * Meeting rooms * Recreation program facility * Special event location STAFFING (FTE Positions): 2019 ACCOMPLISHMENTS: * Community Center held 387 paid rentals and 43 invoiced rentals the past year, * Additional 1,402 facility uses for Park and Recreation programming, community meetings and events, and school district needs. * Revenue increased in 2019 due to increased usage. * Permits booked every Saturday and Sunday for both rooms during summer months. * Added permanent cornhole toss board. * Switched from a contracted cleaning company to a new full time Park and Rec staff. * Added permanent concrete bean-bag boards in rear of building for public and rental group usage. 2020 OBJECTIVES: * Continue to increase revenue through increased rental utilization. * Programming will continue to increase as we try offering new classes and special events. Continued partnerships will help us offer unique programming and help us draw larger audiences. * Maximize and balance facility utilization through programming, rentals and community based organization usage. BUDGET SUMMARY: * Staffing cost increase due to part-time wage scale modifications in 2019. * Account 6116-Janitorial Supplies: Increased $1,700 based on actual trend. Not all cleaning is * Account 6214-Fire Alarm/Security Maint: Increased $650 based on 2019 actuals. * Account 8106-Cleaning Contract: Reduced services $1,000 based on anticipated use. The Ashwaubenon Community Center is a public facility where we provide recreational programming to Village residents. This facility is host to many senior classes and events. When not being used for programming the facility is available to residents to rent out. The community center is also host to many meetings for our co-sponsored groups and businesses in the area. 2018 2019 2020 - Budget Community Center Supervisor 0.60 0.60 0.60 Park Maintenance Worker I 0.00 0.00 0.50 Weekend Permit Staff Part-Time Part-Time Part-Time Total Full-Time Equivalents 0.60 0.60 1.10 Note: Part-time positions are shown as budgeted; actuals vary as services are needed. 82 2020 Budget Fund 100 - General Government Department: Community Center - 5551 2017 2018 2019 2019 2020 2020 vs 2019 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change Salaries And Wages 25,764 23,952 54,885 72,385 51,970 (20,415) -28.20% 5210 Medicare/Fica 1,950 1,825 4,199 5,538 3,975 (1,563) -28.22% 5220 Health Insurance 329 - - 22,414 - (22,414) -100.00% 5221 Dental Insurance 20 - 834 1,142 571 (571) -50.00% 5222 Life Insurance 2 - 20 35 21 (14) -40.00% 5240 Retirement 243 9 1,779 2,756 1,439 (1,317) -47.79% 5199..5398 Total Benefits 2,544 1,834 22,475 31,885 13,934 (17,951) -56.30% 4998..5399 Total Personnel Services 28,309 25,786 77,360 104,270 65,904 (38,366) -36.79% 6113 Maintenance Supplies 283 1,649 1,750 2,200 1,700 (500) -22.73% 6114 Concession Supplies 406 44 350 350 350 - 0.00% 6116 Janitorial Supplies 3,671 4,771 4,500 3,610 5,310 1,700 47.09% 6118 Program Supplies 593 541 600 1,000 1,000 - 0.00% 6000..6121.1 Total Supplies 5,048 7,006 7,200 7,160 8,360 1,200 16.76% 6211 Repairs-Building/Equipment 150 6,919 4,000 5,000 5,000 - 0.00% 6214 Fire Alarm/Security Maint 365 375 1,045 400 1,050 650 162.50% 6121.2..6598 Total Operating 571 7,294 5,045 5,400 6,050 650 12.04% 8106 Cleaning Contract - - 4,000 4,000 3,000 (1,000) -25.00% 8400 Gas & Electric 19,689 21,338 20,453 21,456 20,964 (492) -2.29% 8401 Water/Sewer/Storm Water 3,198 4,010 4,288 2,300 2,300 - 0.00% 8405 Television Expenses 1,395 1,323 1,399 1,452 1,452 - 0.00% 8399..8498 Total Utilities 24,282 26,671 26,140 25,208 24,716 (492) -1.95% 4997..9899 Total Expenditures 67,727$ 77,141$ 119,745$ 146,038$ 108,030$ (38,008)$ -26.03% RENTAL REVENUES Activity Room - - 18,390 18,390 18,390 - 0.00% Grand Park Room - All 53,637 62,041 26,050 26,050 26,050 - 0.00% Grand Park Room - East - - 10,758 10,758 10,758 - 0.00% Grand Park Room - West - - 570 570 570 - 0.00% Grand Park Room - Kitchen - - 540 540 1,680 1,140 211.11% Lifelong Learning Institute - - 735 735 770 35 4.76% Total Revenues 53,637$ 62,041$ 57,043$ 57,043$ 58,218$ 1,175$ 2.06% Revenues over (under) Expenditures (14,090)$ (15,100)$ (62,702)$ (88,995)$ (49,812)$ 83 2020 Budget Fund 100 - General Government Department: Performing Arts Center - 5561 DEPARTMENT DESCRIPTION: STAFFING (FTE Positions): BUDGET SUMMARY: * Assume 2.0% increase to PAC staff salary effective 07/01/20. 2017 2018 2019 2019 2020 2020 vs 2019 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change 7100 Training/Conference - - 2,579 - - - N/A 8100 Contracted Services 42,297 58,245 72,842 75,276 74,224 (1,052) 98.60% 4997..9899 Total Expenditures 42,297$ 58,245$ 75,421$ 75,276$ 74,224$ (1,052)$ 98.60% The Performing Arts Center department funds the Village's share of the cost of the PAC manager and technical assistant positions. The overall personnel services costs of the position is split 50/50 with the Ashwaubenon School District. The primary function of these positions are to manage the use of the facility. Both the PAC manager and technical assistant position are paid positions through the Ashwaubenon School District where the Village is billed for 50% of the overall personnel services costs. 84 2020 Budget Fund 100 - General Government Department: Forestry Administration - 5610 DEPARTMENT DESCRIPTION: SERVICES: * Design, planning, planting and management of street and park trees, landscapes, greenspaces, and beautification projects within the Village. * Provide technical assistance to residents and Village staff on issues related to trees. * Coordinate Village’s volunteer based Adopt-A-Park and Adopt-A-Garden programs. STAFFING (FTE Positions): 2019 ACCOMPLISHMENTS: * Planted 79 trees throughout the Village in the past year. Participated in the "Packer's First Down for Trees" tree planting program that provided 36 trees to plant throughout the Village. * Continued implementation of the Village's EAB readiness plan. * Completed sectional street tree pruning in Management Area 1 (Cormier School, Klipstine Park and Ashwaubomay Park neighborhoods) and Management Area 3 (Fort Howard Park neighborhood). * Assisted on NRDA/GLRI Grant at Ashwaubomay Park to create various habitat structures for wildlife along the Fox River using ash trees harvested from the Park. * Tree work completed this year (through September 18): pruned 282 trees (151 standard, 53 training, 45 raising, 27 storm damage, 6 misc. prune) removed 45 trees and ground 57 stumps. * Sprayed and remulched all street tree located in medians and cul-de-sacs throughout the Village. * Managed street and park tree pruning/removals from the significant windstorm event that occurred on July 20, 2019. * Completed Young Tree pruning on all trees less than 10" in Management Area 6 (Argonne and Gillis Park Neighborhoods). * Cleared the Ashwaubomay River and West Main Trail of encroaching vegetation. * Re-painted most of the brown park signs and all the green 'Ashwaubenon' signs throughout the Village. Ashwaubenon’s Urban Forestry program provide a safe urban forest while striving to preserve the natural beauty and benefits that trees and greenspace provide our residents and visitors. This effort seeks to maximize the environmental and psychological benefits of our urban forest, while enhancing property values and quality of life for residents. 2018 2019 2020 - Budget Forester 1.00 1.00 1.00 Park Maintenance Worker I 0.00 0.00 0.25 Forestry Seasonal Part-Time Part-Time Part-Time Total Full-Time Equivalents 1.00 1.00 1.25 Note: Seasonal positions are shown as budgeted; actuals vary as services are needed. 85 2020 Budget Fund 100 - General Government Department: Forestry Administration - 5610 2020 OBJECTIVES: * Continue EAB advanced planning for the Village's 1156 Village owned inventoried ash trees. Assess and develop strategies to manage ash trees located in natural areas including wooded areas of our parks and conservancy areas. Develop and implement a removal program for Village owned street and park * Finish Sectional Street Tree Pruning in Management Area 7 (Sherwood Forest neighborhood) continuing into Management Areas 9 and 10 Pioneer Park and Carole Lane neighborhoods) as * Removal and replacement of street and park trees as identified in annual fall survey. * Continue to strive for a 6-year pruning cycle for Village maintained trees that includes a young tree training program for trees less than 10" in diameter. * Complete young tree pruning on 550 trees less than 10" in Management Areas 1 and 3 that are less than 10" in diameter. BUDGET SUMMARY: * The 2020 Forestry budget request will remain stable from previous years due to several recent large equipment purchases (aerial truck and stump grinder) and a future Emerald Ash Borer Management project that will be discussed and funded outside the conventional budget process. * Account 8202-Equipment Use Charge: This account is the annual depreciation charge for all Forestry vehicles. Recent years' purchases of new equipment have replaced older, fully-depreciated equipment; thus generating a larger depreciation charge to the department. 86 2020 Budget Fund 100 - General Government Department: Forestry Administration - 5610 2017 2018 2019 2019 2020 2020 vs 2019 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change Salaries And Wages 103,890 125,526 121,156 110,256 127,343 17,087 15.50% 5210 Medicare/Fica 7,202 9,138 9,200 8,435 9,742 1,307 15.49% 5220 Health Insurance 19,442 - - - - - N/A 5220.1 Health Insurance - HSA 2,620 11,318 9,331 9,331 14,535 5,204 55.77% 5221 Dental Insurance 1,401 1,142 1,142 1,142 1,427 285 24.96% 5222 Life Insurance 110 95 120 156 171 15 9.62% 5240 Retirement 5,225 4,055 4,333 4,333 5,318 985 22.73% 5199..5398 Total Benefits 36,001 25,749 24,126 23,397 31,193 7,796 33.32% 4998..5399 Total Personnel Services 139,891 151,275 145,282 133,653 158,536 24,883 18.62% 6101 Operational Supplies 5,611 6,685 4,700 4,700 4,700 - 0.00% 6122 Gas & Oil 2,679 6,199 5,856 6,552 5,856 (696) -10.62% 6123 Landscaping Supplies 6,759 8,046 9,200 9,200 9,200 - 0.00% 6213 Software Maintenance 1,350 1,350 1,350 1,350 1,350 - 0.00% 6402 Shoe Allowance 137 175 175 175 175 - 0.00% 6121.2..6598 Total Operating 10,924 15,770 16,581 17,277 16,581 (696) -4.03% 7100 Training/Conference 855 317 750 1,100 1,100 - 0.00% 7120 Dues & Subscriptions 355 553 330 330 330 - 0.00% 6599..7198 Total Travel/Training 1,210 870 1,080 1,430 1,430 - 0.00% 8100 Contracted Services 24,505 44,804 72,750 72,750 72,750 - 0.00% 8114 Tree Planting - Village 5,611 8,795 11,000 11,000 11,000 - 0.00% 8117 Tree Planting - Residents 5,928 8,263 3,000 3,000 3,000 - 0.00% 8201 Vehicle Repairs 4,251 435 2,500 2,500 2,500 - 0.00% 8202 Equipment Use Charge 2,428 11,707 17,063 17,063 24,000 6,937 40.66% 7199..8298 Total Purchased Services 43,023 74,003 106,313 106,313 113,250 6,937 6.53% 8300 Physical/Psych Exams - 225 320 - 330 330 N/A 4997..9899 Total Expenditures 200,660$ 248,718$ 274,386$ 263,373$ 294,827$ 31,454$ 11.94% REVENUES Resident Tree Planting 2,465 1,696 1,800 3,000 3,000 - 0.00% Total Revenues 2,465$ 1,696$ 1,800$ 3,000$ 3,000$ -$ 0.00% 87 2020 Budget Fund 100 - General Government Department: Animal Control - 5810 DEPARTMENT DESCRIPTION: SERVICES: * Retrieving and/or trapping animals at large. * Transporting injured animals. * Rescue animals the tare in danger, sick, injured, lost or unwanted. * Investigating animal bites. * Investigating cruelty and neglect cases. STAFFING (FTE Positions): No staffing needs are required for the Animal Control budget. Existing Community Service Officers handle responsibilities. 2019 ACCOMPLISHMENTS: * Handled 289 animal complaints, January - September. * Transported 30 animals to the Wisconsin Humane Society & 9 to the Wildlife Sanctuary. * 70 incidents of animals in vehicles. 2020 OBJECTIVES: * Educate and enforce all State and local animal control laws. * Educate animal owners on the risks of leaving animals in vehicles. * Maintain the highest quality of services to the community. BUDGET SUMMARY: * Account 6101-Operational Supplies: $700 reduction to match actual trend. 2017 2018 2019 2019 2020 2020 vs 2019 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change 6101 Operational Supplies 123 470 500 1,200 500 (700) -58.33% 8103 Rodent Control - 2,213 1,395 1,395 1,395 - 0.00% 8105 Humane Society 5,901 3,540 6,000 6,000 6,000 - 0.00% 7199..8298 Total Purchased Services 5,901 5,753 7,395 7,395 7,395 - 0.00% 4997..9899 Total Expenditures 6,024$ 6,223$ 7,895$ 8,595$ 7,895$ (700)$ -8.14% Community Service Officers are responsible for monitoring the welfare of domestic and wild animals and ensuring the safety of citizens from animal annoyance or other animal contacts that pose health risks. 88 2020 Budget Fund 100 - General Government Department: Economic Development - 5651 DEPARTMENT DESCRIPTION: SERVICES: * Assist with the Village's tax incremental financing programs. * Assist with business processing. * Act as liaison between Village and existing business community. * Manage the Village's Inspection Department STAFFING (FTE Positions): 2019 ACCOMPLISHMENTS: * Secured a $234,000 WEDC Idle Sites Grant for Capital Credit Union Park. * Wrote a WEDC Idle Sites Grant Application for Aldon Station. * Completed a Request for Proposals to solicit development for Village-owned property on Mike McCarthy Way. * Began administration of a software package to manage short-term rentals in Ashwaubenon. * Completed a draft revision to the Village's floodplain zoning ordinance. * Completed the two housing reports newly required by the State of Wisconsin. 2020 OBJECTIVES: * Continue to find efficiencies in the processes for permitting and inspections. * Promote redevelopment opportunities within TID #5. * Rewrite the Village's sign ordinance. * Refine the process for administration of short-term rentals in Ashwaubenon and Brown County. BUDGET SUMMARY: * Account 6100-Supplies: Reduced to match actual trend. * Account 8116-Economic Development: Reduced to match anticipated 2020 payment to League of WI Municipalities. The Economic Development Department coordinates activities for the recruitment and retention of businesses, communicates the economic development vision, and facilitates redevelopment opportunities that reflect the vision. 2018 2019 2020 - Budget Director of Community Development 1.00 1.00 1.00 89 2020 Budget Fund 100 - General Government Department: Economic Development - 5651 2017 2018 2019 2019 2020 2020 vs 2019 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change Salaries And Wages 67,586 74,841 88,804 88,804 88,804 - 0.00% 5210 Medicare/Fica 4,730 5,729 6,794 6,794 6,794 - 0.00% 5220 Health Insurance 11,004 - - - - - N/A 5221 Dental Insurance 958 1,142 1,142 1,142 1,142 - 0.00% 5222 Life Insurance 94 94 123 209 209 - 0.00% 5240 Retirement 4,597 4,966 5,778 5,817 5,817 - 0.00% 5199..5398 Total Benefits 21,384 11,931 13,837 13,962 13,962 - 0.00% 4998..5399 Total Personnel Services 88,970 86,772 102,641 102,766 102,766 - 0.00% 6100 Office Supplies 1,348 101 250 600 400 (200) -33.33% 6213 Software Maintenance 800 800 800 800 800 - 0.00% 6302 Newspaper Publishing 560 - - - - - N/A 6121.2..6598 Total Operating 1,360 800 800 800 800 - 0.00% 7100 Training/Conference 759 789 1,200 2,250 2,250 - 0.00% 7120 Dues & Subscriptions - 195 500 500 495 (5) -1.00% 7130 Mileage Reimbursement 123 - 25 100 100 - 0.00% 6599..7198 Total Travel/Training 882 984 1,725 2,850 2,845 (5) -0.18% 8100 Contracted Services 5,857 - - - - - N/A 8116 Economic Development 5,370 6,785 7,000 7,503 6,450 (1,053) -14.03% 7199..8298 Total Purchased Services 11,227 6,785 7,000 7,503 6,450 (1,053) -14.03% 4997..9899 Total Expenditures 103,787$ 95,442$ 112,416$ 114,519$ 113,261$ (1,258)$ -1.10% 90 THIS PAGE LEFT BLANK INTENTIONALLY Village of ASHWAUBENON 2020 Operating Budget SPECIAL REVENUE FUNDS THIS PAGE LEFT BLANK INTENTIONALLY 2020 Budget Special Revenue Funds Summary Report Oneida Stadium Park Service K-9 DARE/ Citizens Cadets Excess Employee Account Development Donation Agreement Program Liaison Academy Program Sales Tax Retirement TOTAL REVENUES General Property Taxes -$ -$ -$ -$ 12,500$ -$ -$ -$ 25,000$ 37,500$ Intergovernmental - - 350,848 - - - - - - 350,848 Public Charges for Services 72,000 - - - - - - - - 72,000 Interest 480 - - - - - 12 - - 492 Donations - 25,000 - 1,500 2,000 500 - - - 29,000 Miscellaneous - - - - - - 7,000 - - 7,000 Total Revenues 72,480 25,000 350,848 1,500 14,500 500 7,012 - 25,000 496,840 EXPENDITURES 9110Current 9111 General Government - - - - - - - - 25,000 25,000 Public Safety - - - 4,110 16,505 2,946 6,764 - 164,000 194,325 9190Capital Outlay - 37,624 198,317 - - - - 45,297 - 281,238 Total Expenditures - 37,624 198,317 4,110 16,505 2,946 6,764 45,297 189,000 500,563 Excess of Revenues (under) Expenditures 72,480 (12,624) 152,531 (2,610) (2,005) (2,446) 248 (45,297) (164,000) (3,723) OTHER FINANCING SOURCES Transfers In - - - - - 2,446 - - - 2,446 9200Transfer Out - - (203,621) - - - - - - (203,621) Total Other Financing Sources (Uses) - - (203,621) - - 2,446 - - - (201,175) Net Change in Fund Balance 72,480 (12,624) (51,090) (2,610) (2,005) - 248 (45,297) (164,000) (204,898) Fund Balance - January 1 184,972 12,624 51,090 40,674 6,754 4,352 12,932 45,297 345,737 704,432 Fund Balance - December 31 257,452$ -$ -$ 38,064$ 4,749$ 4,352$ 13,180$ -$ 181,737$ 499,534$ 91 2020 Budget Special Revenue Funds Park Development - Fund 200 DEPARTMENT DESCRIPTION: STAFFING (FTE Positions): * Projects are completed with various village employees or through contracted services. 2019 ACCOMPLISHMENTS: * Completed Smith Park trail addition * Completed electrical panel additions in Ashwaubomay Park for increased special event usage. OBJECTIVES: * Planning and coordination of eligible projects as approved by Village Board. * Continued planning of Village of Ashwaubenon fitness trail system., including major trails, as well as the Klipstine Fitness Trail. * * Potential blueprint plans for Sand Acres Park restroom. * Potential trail additions to Ashwaubomay River Trail and Main Street Trail. * Potential electronic fitness station addition to Klipstine Fitness Trail. 2017 2018 2019 2019 2020 2020 vs 2019 Budget Account Actual Actual Forecast Budget Budget $ Change % Change REVENUES Park Development Acquisition Fees 84,704$ 100,273$ 72,000$ 72,000$ 72,000$ -$ 0.00% Interest 594 414 480 480 480 - 0.00% Miscellaneous 16,411 - - 17,386 - (17,386) -100.00% Total Revenues 101,709 100,687 72,480 89,866 72,480 (17,386) -19.35% EXPENDITURES 8599..9198Capital Outlay 139,198 92,015 18,500 18,500 - (18,500) -100.00% Excess of Revenues over (under) Expenditures (37,489) 8,672 53,980 71,366 72,480 1,114 1.56% OTHER FINANCING SOURCES (USES) 9200 Transfer Out - - (32,344) - - - N/A Net Change in Fund Balance (37,489) 8,672 21,636 71,366 72,480 Fund Balance - January 1 192,153 154,664 163,336 172,047 184,972 Fund Balance - December 31 154,664$ 163,336$ 184,972$ 243,413$ 257,452$ The Park Development Fund accounts for the collection and related expenditures of the park impact fee charged to developers as a building fee. Funds are used to finance new park development and new park equipment. Begin planning blueprints for potential Fort Howard Park restroom & potential planning for a splashpad (phased in at a later point). 92 2020 Budget Special Revenue Funds Donation - Fund 240 DEPARTMENT DESCRIPTION: STAFFING (FTE Positions): * Projects are completed with various village employees of through contracted services. 2019 ACCOMPLISHMENTS: * SRO tactical equipment * Public Safety speed board. * Park swing in honor of Stephen Kidd * Ashwaubomay Park flag pole and lighting. * Bike Rodeo equipment. * Various park memorial trees and benches. 2020 OBJECTIVES: * Apply donated funds to respective requests. 2017 2018 2019 2019 2020 2020 vs 2019 Budget Account Actual Actual Forecast Budget Budget $ Change % Change REVENUES Interest -$ 211$ -$ -$ -$ -$ N/A Donations 17,473 171,273 25,000 - 25,000 25,000 N/A Total Revenues 17,473 171,484 25,000 - 25,000 25,000 N/A EXPENDITURES Capital Outlay 23,113 107,935 41,000 - 37,624 37,624 N/A Excess of Revenues over (under) Expenditures (5,640) 63,549 (16,000) - (12,624) (12,624) N/A OTHER FINANCING SOURCES (USES) 9200 Transfer Out - (47,543) - - - - N/A Net Change in Fund Balance (5,640) 16,006 (16,000) - (12,624) Fund Balance - January 1 18,258 12,618 28,624 12,618 12,624 Fund Balance - December 31 12,618$ 28,624$ 12,624$ 12,618$ -$ This fund is used to account for revenue and expenditures related to various donations made to the Village of Ashwaubenon. 93 2020 Budget Special Revenue Funds Oneida Service Agreement - Fund 241 DEPARTMENT DESCRIPTION: STAFFING (FTE Positions): * Projects are completed with various village employees or through contracted services. 2019 ACCOMPLISHMENTS: * Transferred $32,000 to General Fund for transit services (as directed in service agreement). * Transferred $190,917 to Public Safety Capital Projects Fund to pay portion of new SCBA equipment. * Funded the following capital items: SAN Storage Server, Host Server, PC Replacements, SAN Switches, Garage Network Cabinet, Windows Licenses, and Voting equipment 2020 OBJECTIVES: * Account 8201-Vehicle Repairs: $20,000 utilized to pay for one-time rust removal and repainting of 2001 Volvo Loader and one-time control cable repairs on existing road graders. * Capital Outlay: $92,317 utilized to pay for IT capital items listed below. * Capital Outlay: $86,000 utilized to pay for Garage capital items of hydraulic vehicle lift, air tool dryer replacement and riding lawn mower (details listed below). * Transfer $32,000 to General Fund for transit services (as directed in service agreement). * Transfer $75,134 to Village Building Fund for the following items; Village garage and cold storage expansion study, emergency generator rewiring and cover a portion of the South Village Hall parking lot resurfacing. Capital item details can be found in the Fund 410 budget section. * Transfer $17,142 to Parks, Recreation & Forestry Capital Projects Fund for a bleacher replacement and a portion of the Ashwaubomay Lake diving board replacement. Capital item details can be found in the Fund 430 budget section. * Transfer $79,345 to Public Safety Capital Projects Fund for the following items; kitchen remodel, turnout gear, in-car video camera, in-car mobile radio, bullet proof vest replacements, fire helmets/gloves/boots, PBT replacements, fire hose replacement, fitness equipment, hi-rise fire hose pack, taser replacements, squad car printer replacements, red man suit, cyanide kit, POC pagers, MSA gas meters. Capital item details can be found in the Fund 440 budget section. This fund is used to account for revenue through the service agreement with the Oneida Tribe to be used on projects and/or other one-time capital projects as determined by the Village Board. The Oneida Service Agreement is a negotiated contract between the Village and the Oneida tribe, updated every three to five years. 94 2020 Budget Special Revenue Funds Oneida Service Agreement - Fund 241 CAPITAL REQUESTS: Project Name: Public Safety Vehicle PC Replacement Cost: $33,000 Type: Asset - Replacement Useful Life: 10 Years Description: Squads - Data911 M8 or higher, Fire Trucks - Getac F110, Rescue squads - Dell Latitude 5420 Rugged Justification: A majority of the squad PC's are 8-10 years old. They all have Windows 7 installed on them which support for that version of Windows ends January 14, 2020. With the upgrade the County is doing with CAD we need to start upgrading the PC's to handle the new features. The plan is to replace the entire fleet over the next 3-4 years Project Name: Village Hall/Public Safety PC Replacement Cost: $15,000 Type: Asset - Replacement Useful Life: 5 Years Description: Annual replacement of existing computer hardware. Justification: This replaces existing pc and laptop units based on an annual replacement schedule. Most pc's and/or laptops have a 5-8 year life. The replacement schedule is maintained and updated each year and all pc's are evaluated for replacement. Project Name: Layer 3 Switch Cost: $11,200 Type: Asset - Replacement Useful Life: 10 Years Description: Dell S4128F-ON Justification: This switch handles the traffic between VLAN's as well as is a backbone to all the other switches. We would look to increase this from a 1 Gb to a 10 Gb switch. We would put 2 of these switches in for redundancy. 95 2020 Budget Special Revenue Funds Oneida Service Agreement - Fund 241 Project Name: SQL Server Software Licenses Cost: $5,000 Type: Asset - Replacement Useful Life: 5 Years Description: SQL Server 2017 or 2019 Justification: One license would be to upgrade existing SQL 2012 Server and the other would be for creating a SSRS Server for Public Safety and GERP reporting. Project Name: Layer 2 to Layer 3 Connection Upgrade Cost: $4,400 Type: Asset - Replacement Useful Life: 10 Years Description: Twinax Direct Attach Cables, Transceivers, Fiber patch cables, etc. Justification: This would increase bandwidth and add redundancy between the Layer 2 & Layer 3 switches in the patch panel room. Our goal is to have 10 Gb connections between the servers and switches. Project Name: Backup Server Software Upgrade Cost: $4,000 Type: Asset - Replacement Useful Life: 10 Years Description: Veeam Backup Essentials Enterprise Software Justification: Now that we have a Nimble Storage array up and running we would like to upgrade our backup software to Veeam. Nimble has built in integration with Veeam. It will allow better VM snapshots. It has the ability to backup our Office 365 data like Exchange Online, OneDrive, etc. Veeam will also give us the option to replicate our data offsite to the cloud or another location (i.e. Community Center) 96 2020 Budget Special Revenue Funds Oneida Service Agreement - Fund 241 Project Name: Cradlepoint NetCloud Management Cost: $3,400 Type: Asset - Maintenance Useful Life: 5 Years Description: NetCloud Cradlepoint management Justification: The NetCloud Cradlepoint Management allows the IT staff to manage the Village's 25+ craddlepoints via an online portal. We can configure and push out firmware updates from our desk verse going out and physically touching each vehicle. Project Name: Layer 2 Switch Replacement Cost: $3,000 Type: Asset - Replacement Useful Life: 10 Years Description: Dell N2048P Switch Justification: Goal is to replace 1 of our existing switches each year. The current switches are 10/100 mb. The new switches would be 1 Gb which would increase throughput as well as increase port density. Project Name: Public Safety Interview Room Cameras Cost: $3,000 Type: Asset - Replacement Useful Life: 5 Years Description: Axis P3375-V or similar model Justification: These replace the existing interview room cameras. The new cameras would be full DHTV 1080p Project Name: SAN Storage Server Cost: $2,417 Type: Asset - Replacement Useful Life: 10 Years Description: SAN Storage Server annual maintenance Justification: Annual maintenance for the SAN Storage Server purchased in 2019. 97 2020 Budget Special Revenue Funds Oneida Service Agreement - Fund 241 Project Name: Additional NetMotion Licenses Cost: $2,400 Type: Asset - Replacement Useful Life: 15 Years Description: NetMotion Mobility Licenses Justification: We would like to add 5 additional licenses to the Village Hall NetMotion Server and 5 additional license to the Public Safety Server. Currently both servers are maxed out with the number license/devices can connect. As we add additional clients next year we will need to purchase these anyway. It will also give us a buffer of a 1 or 2 licensees if something comes up in the near future. Project Name: Additional RAM Host Servers Cost: $1,900 Type: Asset - New Useful Life: 5 Years Description: Dell Memory Upgrade 16GB Justification: Since upgrading our VM's to Windows Server 2016, we are noticing the amount of RAM needed to run these VM's has increased. We would like to add 64 GB to each host server. This will give us a little more head room when we do live migrations to each server. Project Name: Public Safety Muster Room OS Replacement Cost: $1,200 Type: Asset - Replacement Useful Life: 10 Years Description: Windows 10 Software Upgrade Justification: This device currently has Windows 7 installed. The end of support for Windows 7 is January 14, 2020. This includes replacing the PC as well as having OTG (Office Technology Group) come out setup/configure the boards. 98 2020 Budget Special Revenue Funds Oneida Service Agreement - Fund 241 Project Name: HS Pool OS Replacement Cost: $1,200 Type: Asset - Replacement Useful Life: 10 Years Description: Windows 10 Software Upgrade Justification: This device currently has Windows 7 installed. The end of support for Windows 7 is January 14, 2020. This includes replacing the PC as well as having OTG (Office Technology Group) come out setup/configure the boards. Project Name: Backup Server Warranty Extension Cost: $1,200 Type: Asset - Maintenance Useful Life: 1-5 Years Description: Extended Warranty for Dell Powervault NX3200 - 2 years Justification: The original warranty for this server comes due 1/15/2020. Unless we purchase a new server I'm proposing we just extend the warranty for 2 years with hopes to purchase a new backup server in 2021 Project Name: Hydraulic Vehicle Lift Cost: $76,000 Type: Asset - Replacement Useful Life: 25 Years Description: Replacement of In-Ground Piston Vehicle Lift with Surface Vehicle Lift in Mechanic Bay #1 of Village Garage Justification: The in-ground piston vehicle lift in Mechanic Bay #1 has a crack that has developed in the concrete base allowing water to infiltrate the underground vaults. Repairs to the system over the years have helped extend the life of the unit but this summer, the lift developed a shudder which indicates the unit has shifted and is out of plumb. The shudder makes it unreliable for lifting larger vehicles for maintenance. Similar to the lift replaced in Bay #2 in 2019, the proposed replacement lift is a surface- mounted lift not requiring any work to the existing floor. 99 2020 Budget Special Revenue Funds Oneida Service Agreement - Fund 241 Project Name: Air Tool Dryer Replacement Cost: $4,000 Type: Asset - Replacement Useful Life: 20 Years Description: Replacement of the Shop Air Dryer for all air-pneumatic tools. Justification: The air dryer that supplies dry air to all shop pneumatic tools is failing on a regular basis. The mechanics use this piece of equipment to supply air to all pneumatic shop tools. Project Name: Riding Lawn Mower Cost: $6,000 Type: Asset - New Useful Life: 15 Years Description: New riding lawn mower. Justification: Purchase of riding lawn mower for use in R/O/W maintenance and special projects mowing. 100 2020 Budget Special Revenue Funds Oneida Service Agreement - Fund 241 2017 2018 2019 2019 2020 2020 vs 2019 Budget Account Actual Actual Forecast Budget Budget $ Change % Change REVENUES Intergovernmental 350,848$ 350,848$ 350,848$ 350,848$ 350,848$ -$ 0.00% EXPENDITURES 8100 Contracted Services 22,343 63,000 - - - - N/A 8201 Vehicle Repairs - - - - 20,000 9110 Furniture & Fixtures > $5000 7,023 - - - - - N/A 9120 Equipment > $5000 88,769 61,724 90,163 97,633 93,200 (4,433) -4.54% 9121 Equipment < $5000 24,620 84,788 27,397 21,675 85,117 63,442 292.70% 9130 Buildings 229,906 15,454 - - - - N/A 9150 Infrastructure - Streets 17,255 - - - - - N/A 9154 Infrastructure - Other 10,373 33,950 - - - - N/A 8599..9198Total Capital Outlay 400,289 258,916 117,560 119,308 198,317 79,009 66.22% Total Expenditures 400,289 258,916 117,560 119,308 198,317 79,009 66.22% Excess of Revenues over (under) Expenditures (49,441) 91,932 233,288 231,540 152,531 (79,009) -34.12% OTHER FINANCING SOURCES (USES) 9200 Transfer Out (196,439) (36,572) (269,395) (231,540) (203,621) 27,919 -12.06% Net Change in Fund Balance (245,880) 55,360 (36,107) - (51,090) Fund Balance - January 1 277,717 31,837 87,197 - 51,090 Fund Balance - December 31 31,837$ 87,197$ 51,090$ -$ -$ 101 2020 Budget Special Revenue Funds K-9 Program - Fund 242 DEPARTMENT DESCRIPTION: SERVICES: * Canine Officer will perform police patrol, investigation, enforce traffic regulations and related law enforcement activities. * Protect life and property by performing firefighting, emergency medical aid, rescue and fire duties. * Patrol with, and care for a police dog in specialized duties such as; narcotic detection, building searches, suspect and missing persons tracking, and related law enforcement duties. * Provide approved canine demonstrations and talks to foster positive community relations. STAFFING (FTE Positions): * Ashwaubenon Public Safety allocates one officer/Handler to the program. 2019 ACCOMPLISHMENTS: * 129 Deployments * 103 Drug Paraphernalia items confiscated * 22 Drug Seizures * 4 Cash seizures totaling $5,382 * 26 Apprehensions by presence/assisted with unruly suspects whom were threatening harm to others 2020 OBJECTIVES: * Continue strong working relationship with K-9 Units across Brown County. * Enhance interactive K-9 activities with patrol as staffing permits. * Continue to work with area businesses and US Postal Service on narcotics detection. * Continue to keep Ole in best health possible. * Ole has an estimated three more healthy patrol years remaining. Efforts continue in raising funds for the next K-9 and the training involved. The K-9 Program is used to assist Ashwaubenon Public Safety in search and seizure operations such as drug searches, criminal tracking and missing person searches. This fund is used to account for donations received and used towards the K-9 Program. Expenditures are realized only as needed and if proper funding exists. K9 Officer and vehicle are funded in General Fund. This fund covers the K9 dog's personal care and maintenance. Over the past three decades the Public Safety Department has experienced tremendous change in population numbers, increased personnel, changes in department structure and increased criminal activity within the community. The Village of Ashwaubenon has seen increases in transient population along with government subsidized housing. Increases in illicit drug trafficking and other criminal activities have followed as well. A K-9 unit not only can be used to find illicit drugs, it can track criminals and aid in finding missing persons. Ashwaubenon Public Safety's K-9 is a dual purpose (Drug/Patrol). 102 2020 Budget Special Revenue Funds K-9 Program - Fund 242 2017 2018 2019 2019 2020 2020 vs 2019 Budget Account Actual Actual Forecast Budget Budget $ Change % Change REVENUES Interest 66 59 75 - - - N/A Donations 2,670 5,120 - 1,500 1,500 - 0.00% Merchandise Sales 1,758 1,749 - - - - N/A Raffle Ticket Sales - 32,164 - - - Refunds - 3,394 - 2,500 - (2,500) -100.00% Total Revenues 4,494 42,486 75 4,000 1,500 (2,500) -62.50% EXPENDITURES 9110 Supplies / Equipment / Services 5,680 13,092 1,000 2,390 2,000 (390) -16.32% 9111 Travel - Training 300 4,829 1,000 500 1,000 500 100.00% 9120 Insurance 2,220 - 1,110 1,110 1,110 - 0.00% Total Expenditures 8,200 17,921 3,110 4,000 4,110 110 2.75% Excess of Revenues over (under) Expenditures (3,706) 24,565 (3,035) - (2,610) (2,610) N/A OTHER FINANCING SOURCES (USES) Transfers In - 894 - - - - N/A Net Change in Fund Balance (3,706) 25,459 (3,035) - (2,610) Fund Balance - January 1 21,956 18,250 43,709 22,709 40,674 Fund Balance - December 31 18,250$ 43,709$ 40,674$ 22,709$ 38,064$ 103 2020 Budget Special Revenue Funds DARE/Liaison Program - Fund 243 DEPARTMENT DESCRIPTION: SERVICES: * D.A.R.E. is taught to approximately 26 million children in the United States. Curriculum gives students the tools needed to avoid peer pressure, getting involved in alcohol, drugs, gangs and violence and teaches them to look for friends who will not get them involved in aforementioned items. * The Liaison officers are a resource for kids. Students will speak to the officers about legal issues, problems faced at home or in the community, career path opportunities, personal relationships and other issues facing the students today. * The Liaison officers are a resource for schools as well. The officers also assist in teaching several courses including; government classes, health classes, "search and seizure" classes and "gang awareness" classes. All classes are done in cooperation with the classroom teacher. STAFFING (FTE Positions): * Ashwaubenon Public Safety allocates one officer to the program. 2019 ACCOMPLISHMENTS: * Instituted Human Trafficking awareness in the schools. * Registered 120 kids for the Bike Safety Program. * Worked with school administration to improve school safety. 2020 OBJECTIVES: * Continue to build and foster positive relationships between Law Enforcement and students. * Plan and coordinate Bike Safety Program. * Teach Human Trafficking awareness in the schools. * Continue to coordinate with school officials on Homecoming activities and education. The Police-School Liaison program has been in existence in our community since January of 1995. The goal of this program is "The prevention of juvenile delinquency and the fostering of positive community relations." Public Safety feels this is some of the best staffing allocation. Two officers are assigned to Village schools. Officer Jackie Dunlap works with kindergarten through fifth grades as the Liaison officer and a certified D.A.R.E. instructor. Officer Dunlap also shares duties for Parkview Middle School with Officer Everetts who works with the sixth through twelfth grades in the same capacity. 104 2020 Budget Special Revenue Funds DARE/Liaison Program - Fund 243 2017 2018 2019 2019 2020 2020 vs 2019 Budget Account Actual Actual Forecast Budget Budget $ Change % Change REVENUES Intergovernmental 9,204 9,204 12,500 12,500 12,500 - 0.00% Interest 62 55 17 - - - N/A Donations - - - 2,000 2,000 - 0.00% Total Revenues 9,266 9,259 12,517 14,500 14,500 - 0.00% EXPENDITURES 4998..5399Personnel Services - 14,280 12,500 12,500 12,500 - 0.00% 6000..6121.1Supplies 3,447 3,668 4,005 4,005 4,005 - 0.00% 6599..7198Travel/Training - - 297 - - - N/A Total Expenditures 3,447 17,948 16,802 16,505 16,505 - 0.00% Excess of Revenues over (under) Expenditures 5,819 (8,689) (4,285) (2,005) (2,005) - 0.00% OTHER FINANCING SOURCES (USES) 9200 Transfer Out - (9,204) - - - - N/A Net Change in Fund Balance 5,819 (17,893) (4,285) (2,005) (2,005) Fund Balance - January 1 23,113 28,932 11,039 17,728 6,754 Fund Balance - December 31 28,932$ 11,039$ 6,754$ 15,723$ 4,749$ 105 2020 Budget Special Revenue Funds Citizen's Academy Program - Fund 244 DEPARTMENT DESCRIPTION: SERVICES: * * STAFFING (FTE Positions): * Ashwaubenon Public Safety's Program coordinator is Lieutenant Brian Amenson. The program is taught by various members of the department. 2019 ACCOMPLISHMENTS: * Full and successful class * 2020 class openings full in early April * Conference presentation given regarding the success of the Ashwaubenon Public Safety Citizen's Academy. 2020 OBJECTIVES: * Safe and successful class that continues to engage our community * Fill 2021 class opening by June 2020 * Seek Sponsorship or grant in 2020 2017 2018 2019 2019 2020 2020 vs 2019 Budget Account Actual Actual Forecast Budget Budget $ Change % Change REVENUES Interest 8$ 8$ 7$ -$ -$ -$ N/A Donations 2,030 200 - 500 500 - 0.00% Miscellaneous - 596 - - - - N/A Total Revenues 2,038 804 7 500 500 - 0.00% EXPENDITURES Personnel Services 3,541 3,572 3,541 3,541 2,246 (1,295) -36.57% Supplies 428 1,706 1,000 1,000 700 (300) -30.00% Total Expenditures 3,969 5,278 4,541 4,541 2,946 (1,595) -35.12% Excess of Revenues over (under) Expenditures (1,931) (4,474) (4,534) (4,041) (2,446) 1,595 -39.47% OTHER FINANCING SOURCES (USES) Transfers In 4,541 3,678 4,541 4,541 2,446 (2,095) -46.14% Net Change in Fund Balance 2,610 (796) 7 500 - Fund Balance - January 1 2,531 5,141 4,345 4,638 4,352 Fund Balance - December 31 5,141$ 4,345$ 4,352$ 5,138$ 4,352$ 8 Weekly classes ran on Wednesday evenings 6p-9:30p (Starting January - Ending March) Opportunity is given for all graduates to join VIPS. Educates class members on firearms, defense and arrest tactics, Tours of Jail and Communications Center as well as many others. The Ashwaubenon Public Safety Citizen's Academy is a public relations program that educates the public on activities and procedures of our department. The program runs 8 weeks in January thru March. It has been a very effective program and usually holds a waiting list over a year. Several of the academy members then choose to go on and become members of the Volunteer in Police Service (VIPS). The VIPS give back countless hours to Village events and programs which make a positive impact on our community. Three of our current VIPS board members are from recent Citizen's Academy classes. In the current state of law enforcement it is so very important to engage our communities so they take an active role in deterring crime and staying vigilant, so we can maintain our high standards for quality of life. In 2014 the program was tasked with a re-creation. The program had been stagnant and cancelled for several years. Since then, the program has had 20-22 members yearly and is in demand. The program successfully applied for grants in 2014 and 2017. Grants opportunities, donations, and sponsorships have been sought to assist in the funding of this program. 106 2020 Budget Special Revenue Funds Cadets Program - Fund 245 DEPARTMENT DESCRIPTION: SERVICES: * The post voluntarily assists in any department requested event, at no additional expense to the Village of Ashwaubenon. STAFFING (FTE Positions): * 1 Lieutenant and 4 Public Safety Officers rotate duties. Wages covered by transfer in of funds. 2019 ACCOMPLISHMENTS: * Cadets raised money through parking cars on village owned lots during Packer games. * Membership number rebounded during the year. * One PSO and Cadet attended National Leadership Conference in Washington DC * Re-branded from Police Explorers to Public Safety Cadets. 2020 OBJECTIVES: * Attend Wisconsin State Public Safety Cadet Conference in Wisconsin Dells * Attend National Public Safety Cadet Conference * Raise funds through grants and parking to ensure program sustainability BUDGET SUMMARY: * Parking Revenue estimated at $700 per game for 10 home games. This can be highly variable based upon attendance and volunteer availability. * Additional Revenue will be sought through donations. * Expenses adjusted to reflect more realistic cost estimates. Revised personnel costs estimate and will be track actual personnel costs starting 2020 for a more accurate number in future years. * Personnel cost estimate: Two, 2-hour meetings per month of overtime estimated. * Travel/Training includes attendance of February 2020 State Competition and National Competition (TBD). National competition includes airfare and hotel. * Supplies costs reduced to $1,200 based on prior years' actual trend. The Ashwaubenon Cadet Post had been affiliated with Learning for Life. In 2019 it changed affiliation to Public Safety Cadets. The Post’s Objective is to provide members, aged 14-21, the opportunity to better understand the careers, areas of responsibility and general understanding of Public Safety. The objectives are accomplished through instruction by various public safety officers, scenarios, field experience, and national-level competitions. The Post also completes service projects, public education events and fund-raising. 107 2020 Budget Special Revenue Funds Cadets Program - Fund 245 2017 2018 2019 2019 2020 2020 vs 2019 Budget Account Actual Actual Forecast Budget Budget $ Change % Change REVENUES Interest 25$ 24$ 15$ -$ 12$ 12$ N/A Parking Revenue 5,715 3,750 7,500 7,500 7,000 (500) -6.67% Total Revenues 5,740 3,774 7,515 7,500 7,012 (488) -6.51% EXPENDITURES Personnel Services 2,832 2,976 2,832 2,832 2,064 (768) -27.12% Supplies 2,838 2,116 2,000 2,400 1,200 (1,200) -50.00% Travel/Training 3,516 555 3,500 5,000 3,500 (1,500) -30.00% Total Expenditures 9,186 5,647 8,332 10,232 6,764 (3,468) -33.89% Excess of Revenues (under) Expenditures (3,446) (1,873) (817) (2,732) 248 2,980 -109.08% OTHER FINANCING SOURCES Transfers In 4,082 - 4,082 4,082 - (4,082) -100.00% Net Change in Fund Balance 636 (1,873) 3,265 1,350 248 Fund Balance - January 1 10,904 11,540 9,667 12,290 12,932 Fund Balance - December 31 11,540$ 9,667$ 12,932$ 13,640$ 13,180$ 108 2020 Budget Special Revenue Fund Fund 246 - Excess Sales Tax DEPARTMENT DESCRIPTION: 2020 OBJECTIVES: * Seek use of funds for one of the three purposes outlined above. 2017 2018 2019 2019 2020 2020 vs 2019 Budget Account Actual Actual Forecast Budget Budget $ Change % Change REVENUES Green Bay/Brown County Football Stadium District Taxes 24,831 14,976 5,490 - - - N/A EXPENDITURES 9190 Capital Outlay - - - - 45,297 45,297 N/A Net Change in Fund Balance 24,831 14,976 5,490 - (45,297) Fund Balance - January 1 - 24,831 39,807 24,831 45,297 Fund Balance - December 31 24,831$ 39,807$ 45,297$ 24,831$ -$ This fund is used to account for excess Green Bay/Brown County Football Stadium District tax funds received from the State of Wisconsin. Funds spent must be for one of the three following purposes: 1. Provide Property Tax Relief 2. Provide Tax Levy Supported Debt Relief 3. Economic Development 109 2020 Budget Special Revenue Fund Fund 250 - Employee Retirement DEPARTMENT DESCRIPTION: 2019 RETIREMENTS: * Employee Retirements include: Eric Dunning, Amy Luecke, Luke Pasterski, Shawn Wright 2017 2018 2019 2019 2020 2020 vs 2019 Budget Account Actual Actual Forecast Budget Budget $ Change % Change REVENUES General Property Taxes - 25,000 25,000 25,000 25,000 - 0.00% EXPENDITURES 9190 Personnel Services 94,985 - 141,727 120,000 189,000 69,000 57.50% Excess of Revenues over (under) Expenditures (94,985) 25,000 (116,727) (95,000) (164,000) (69,000) 72.63% OTHER FINANCING SOURCES Transfers In 68,330 334,685 - - - - N/A Net Change in Fund Balance (26,655) 359,685 (116,727) (95,000) (164,000) Fund Balance - January 1 129,434 102,779 462,464 367,779 345,737 Fund Balance - December 31 102,779$ 462,464$ 345,737$ 272,779$ 181,737$ This fund is used to account for employee retirement costs. Financing is provided by general property tax levy and/or transfers from other funds. Retirements are generally unknown during the budgeting process; therefore, estimates are used in determining expenditure amounts. 110 Village of ASHWAUBENON 2020 Operating Budget DEBT SERVICE FUND THIS PAGE LEFT BLANK INTENTIONALLY 2020 Budget Debt Service Funds Fund 300 DEPARTMENT DESCRIPTION: 2017 2018 2019 2019 2020 2020 vs 2019 Budget Account Actual Actual Forecast Budget Budget $ Change % Change REVENUES General Property Taxes 2,719,058$ 2,638,464$ 2,214,449$ 2,239,163$ 2,046,281$ (192,882)$ -8.61% EXPENDITURES Debt Service 9300 Principal 4,903,972 4,953,972 4,813,972 4,813,972 7,434,372 2,620,400 54.43% 9310 Interest and fiscal charges 1,035,187 1,146,956 1,658,141 1,734,487 1,761,783 27,296 1.57% Total Expenditures 5,939,159 6,100,928 6,472,113 6,548,459 9,196,155 2,647,696 40.43% Excess of Revenues (under) Expenditures (3,220,101) (3,462,464) (4,257,664) (4,309,296) (7,149,874) (2,840,578) 65.92% OTHER FINANCING SOURCES (USES) Premium on Debt Issued - - 82,934 - - - N/A Transfers In 3,381,623 3,462,464 4,688,407 4,147,774 6,774,675 2,626,901 63.33% Total Other Financing Sources (Uses) 3,381,623 3,462,464 4,771,341 4,147,774 6,774,675 2,626,901 63.33% Net Change in Fund Balance 161,522 - 513,677 (161,522) (375,199) Fund Balance - January 1 - 161,522 161,522 161,522 675,199 Fund Balance - December 31 161,522$ 161,522$ 675,199$ -$ 300,000$ The debt service fund accounts for the resources accumulated and payments made for principal and interest on long-term general obligation debt of governmental funds. Financing is provided by the annual general property tax levy and potential unused portions of prior years' debt proceeds. 111 2020 Budget Fund 300 - Debt Service Debt Service Obligations Schedule 2020 Debt Service Obligation Issue Principal Interest Total General Government 2011-12-13 G.O. Promissory Notes - $3.0M (Oneida Street Reconstruction) 410,000.00 18,900.00 428,900.00 2011-12-13 G.O. Promissory Notes - $485K (WRS Unfunded Pension Liability Payoff) 50,000.00 2,700.00 52,700.00 2016-06-01 GO Prom Notes - $9.035M (Klipstine Remediation - $1.7M) 165,000.00 22,850.00 187,850.00 2019-09-27 Go Prom Note - $6.24M (Cormier Rd, McCarthy Way Overhead Power - $1.525M) 170,000.00 43,200.00 213,200.00 Fiscal Charges - 1,583.36 1,583.36 795,000.00 89,233.36 884,233.36 Referendum 2014-12-17 GO Prom Notes - $7.27M (Referendum Bonding #1) 720,000.00 83,700.00 803,700.00 2016-04-12 GO Refunding Bonds - $8.525M (Refunding 12/15/15 Referendum Bonding #2) - 255,750.00 255,750.00 2016-06-01 GO Prom Notes - $9.035M (Referendum Bonding #3 - $4.88M) 415,000.00 71,350.00 486,350.00 1,135,000.00 410,800.00 1,545,800.00 Tax Incremental District #3 2009-10-09 G.O. Promissory Notes - $1.2M (TID #3 Land Purchase) - - - 2009-10-09 G.O. Promissory Notes - $300K (TID #3 Technology Enhancements) - - - 2010-09-14 G.O. Prom Note Series 2010A (BABs) - $2.065M (Capital Projects) 400,000.00 6,700.00 406,700.00 2010-09-14 G.O. Prom Note Series 2010A (BABs) - $105K (Capital Projects) - - - 2010-09-14 G.O. Prom Note Series 2010B - $1.225M (Nifong Grant & Land Purchase) - - - 2010-09-14 G.O. Prom Note Series 2010B - $1.155M (TID #4 Ezine Grant & Land Purchase) - - - 2011-12-13 G.O. Promissory Notes - $2.395M (Oneida Street Reconstruction) 260,000.00 12,000.00 272,000.00 2011-12-13 G.O. Promissory Notes - $865K (Cash Incentives - Wesco, PCM, Prevea) - - - 2013-06-18 G.O. Prom Notes - $1.055M (Oneida St, Bart Starrt Rd, Brookwood/Lombardi/Argonne) 120,000.00 8,600.00 128,600.00 2014-03-18 GO Prom Notes - $100K (Pilgrim Way Reconstruction) 10,000.00 1,350.00 11,350.00 2014-03-18 GO Prom Notes - $410K (Gordmans Cash Incentive) 45,000.00 4,831.00 49,831.00 2015-12-15 GO Prom Notes - $3.05M (Lochman Property Purchase and $100k demolition) 300,000.00 47,725.00 347,725.00 2016-06-01 GO Prom Notes - $9.035M (Titletown-$1.5M, Pilgrim/Cormier-$250K) 170,000.00 23,400.00 193,400.00 2016-06-01 GO Prom Notes - $9.035M (Refunding 12/15/15 Pilgrim Way Reconstruction - $705k)) 70,000.00 9,500.00 79,500.00 2016-06-01 Tax GO Prom Notes - $2.225M (Mariott Cash Incentive $750k) 75,000.00 11,131.25 86,131.25 2016-06-01 Tax GO Prom Notes - $2.225M (Neibler&Nault Land Acquistion/Prop Demo - $1.46M) 140,000.00 21,170.00 161,170.00 2017-06-01 Tax GO Prom Notes - $2.630M (Trails/Road Reconstruction - $1.225M) 115,000.00 25,200.00 140,200.00 2018-05-15 Taxable NAN - $12.805M (Ridge Sidewalks, Manseau Flat Incentive - $580K) - - - 2018-11-15 Taxable GO Refunding Bonds Series 2018B- $12.08M (Manseau Flat Incentive - $520K) 45,000.00 15,812.50 60,812.50 2018-11-15 Taxable GO Refunding Bonds Series 2018A- $1.1M (Ridge Sidewalks - $85K) - 2,850.00 2,850.00 2018-11-15 Taxable NAN Series 2018D - $1.780M (Schneider National Site) - 62,300.00 62,300.00 2019-09-27 Go Prom Note - $6.24M (Aldon Station, Cormier Rd, Waube Ln Sidewalk - $4.19M) - 125,700.00 125,700.00 2019-09-27 Taxable Go Prom Note - $2.225M (Adlon Station Taxable - $1.08M) - 22,657.50 22,657.50 FISCAL CHARGES - 4,166.68 4,166.68 1,750,000.00 405,093.93 2,155,093.93 112 2020 Budget Fund 300 - Debt Service Debt Service Obligations Schedule 2020 Debt Service Obligation Issue Principal Interest Total Tax Incremental District #4 2013-06-18 G.O. Prom Notes - $600K (Green Bay Packaging Road Construction) 70,000.00 4,900.00 74,900.00 2014-03-18 GO Prom Notes - $2.5M (Sand Acres Drive Reconstruction) 270,000.00 30,000.00 300,000.00 2014-12-17 GO Prom Notes - $1.835M (GB Packaging Incentive & Truck Equipment) 200,000.00 25,870.00 225,870.00 2017-06-01 Tax GO Prom Notes - $2.630M (Main Ave Trail - $275K) 25,000.00 5,600.00 30,600.00 FISCAL CHARGES 1,633.32 1,633.32 565,000.00 68,003.32 633,003.32 Tax Incremental District #5 2014-03-18 GO Prom Notes - $2.24M (Truck Equipment Purchase) 250,000.00 26,498.50 276,498.50 2017-06-01 Tax GO Prom Notes - $2.630M (William Chrls Ct Redevel/Road, Prop Demo-$1.130M) 105,000.00 23,200.00 128,200.00 2018-05-15 Taxable NAN - $12.805M (TID#5 Baseball Stadium, Mike McCarthy Way - $12.225M) - - - 2018-11-15 GO Refund Bonds - $16.050M (Mike McCarthyWay - $1.055M) - 32,900.00 32,900.00 2018-11-15 Taxable GO Refund Bonds Series 2018B- $12.08M (Stadium, Land Acq, Demo - $11.560M) 80,000.00 469,540.00 549,540.00 2018-11-15 Taxable GO Refund Bonds Series 2018A- $1.1M (William Chls Crt - $1.015M) - 40,150.00 40,150.00 2018-11-15 Taxable GO Prom Notes Series 2018C - $2.84M (Additioanl Baseball Stadium - $2.84M) - 100,582.50 100,582.50 2019-09-27 Taxable NAN - $2.77M (Element Way, Slinde Cash Incentive) 2,770,000.00 46,982.27 2,816,982.27 2019-09-27 GO Prom Note - $6.24M (McCarty Way Overhead Power - $525K) - 15,750.00 15,750.00 2019-09-27 Taxable GO Prom Note - $2.225M (Baseball Stadium - $1.145M) - 23,757.50 23,757.50 FISCAL CHARGES - 2,216.64 2,216.64 3,205,000.00 781,577.41 3,986,577.41 Total Debt Service Obligation 7,450,000.00$ 1,754,708.02$ 9,204,708.02$ Debt Service Funding Sources Operating Transfers: Tax Incremental District #3 1,750,000.00 405,093.93 2,155,093.93 Tax Incremental District #4 565,000.00 68,003.32 633,003.32 Tax Incremental District #5 3,205,000.00 781,577.41 3,986,577.41 Revenues: Taxes 500,481.19 Referendum Taxes 1,135,000.00 410,800.00 1,545,800.00 Water & Sewer Share of 12/13/11 $485k Prom Note 6,028.04 325.52 6,353.56 Subsidized Interest from Federal Government on BABs) - TID #3 2,199.61 2,199.61 Subsidized Interest from Federal Government on BABs) - TID #3 (moved to TID #3 in 2011) - - Excess Fund Balance 375,199.00 Total Funding Sources 9,204,708.02$ 113 2020 Budget Fund 300 - Debt Service Debt Service Graph by Fund - Next 5 Years 2020 2021 2022 2023 2024 General Fund Debt 884,233.36$ 850,462.50$ 355,675.00$ 358,100.00$ 360,275.00$ Referendum Debt 1,545,800.00 1,547,850.00 1,544,450.00 1,546,700.00 1,544,400.00 TID #3 Debt 2,155,093.93 1,747,975.93 1,474,359.18 3,942,369.18 1,903,790.00 TID #4 Debt 633,003.32 633,192.07 632,448.32 630,730.82 261,581.25 TID #5 Debt 3,986,577.41 1,168,666.89 1,821,507.64 1,890,991.64 1,599,377.50 Total Debt 9,204,708.02$ 5,948,147.39$ 5,828,440.14$ 8,368,891.64$ 5,669,423.75$ $- $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 $3,000,000 $3,500,000 $4,000,000 $4,500,000 2020 2021 2022 2023 2024 General Fund Debt Referendum Debt TID #3 Debt TID #4 Debt TID #5 Debt $- $200,000 $400,000 $600,000 $800,000 $1,000,000 $1,200,000 $1,400,000 $1,600,000 $1,800,000 2020 2021 2022 2023 2024 General Fund Debt Referendum Debt 114 Village of ASHWAUBENON 2020 Operating Budget CAPITAL PROJECTS FUNDS THIS PAGE LEFT BLANK INTENTIONALLY 2020 Budget Capital Projects Funds Summary Report Land Street Village Parks and Public Sales & TID TID TID Account Construction Buildings Recreation Safety Acquisitions #3 #4 #5 TOTAL REVENUES General Property Taxes 650,000$ 25,000$ -$ -$ -$ 3,296,159$ 1,158,775$ 286,274$ 5,416,208$ Intergovernmental - - - - - 946,380 17,750 4,303 968,433 Lease Revenue - - - - - - - 260,000 260,000 Miscellaneous - - 26,058 - - - - 10,000 36,058 Total Revenues 650,000 25,000 26,058 - - 4,242,539 1,176,525 560,577 6,680,699 EXPENDITURES 9110Current 9111 General Government - - - - - 175,000 52,500 150,000 377,500 9121Debt Service 9125 Interest and Fiscal Charges - - - - - 30,000 - - 30,000 9190Capital Outlay 650,000 190,000 43,200 79,345 - 5,431,528 350,000 - 6,744,073 Total Expenditures 650,000 190,000 43,200 79,345 - 5,636,528 402,500 150,000 7,151,573 Excess of Revenues over (under) Expenditures - (165,000) (17,142) (79,345) - (1,393,989) 774,025 410,577 (470,874) OTHER FINANCING SOURCES (USES) Long Term Debt Issued - - - - - 1,030,000 - - 1,030,000 Debt Premium - - - - - 25,000 - - 25,000 Transfers In - 75,134 17,142 79,345 - - - - 171,621 9200Transfer Out - - - - - (2,593,690) (633,003) (3,986,577) (7,213,270) 9500TIF Grant Incentive - - - - - (625,218) - (46,151) (671,369) Total Other Financing Sources (Uses) - 75,134 17,142 79,345 - (2,163,908) (633,003) (4,032,728) (6,658,018) Net Change in Fund Balance - (89,866) - - - (3,557,897) 141,022 (3,622,151) (7,128,892) Fund Balance - January 1 67,024 376,911 60,000 - 55,569 520,564 962,932 (1,338,695) 704,305 Fund Balance - December 31 67,024$ 287,045$ 60,000$ -$ 55,569$ (3,037,333)$ 1,103,954$ (4,960,846)$ (6,424,587)$ 115 2020 Budget Capital Projects Funds Street Construction - Fund 400 DEPARTMENT DESCRIPTION: SERVICES: * Annual mill-pave of predetermined village roadways. * Reconstruction of existing roadways as determined by long-term capital planning. * Maintenance of existing curb, parking lot or other street related infrastructure. STAFFING (FTE Positions): * Majority of projects are contracted. Other maintenance work is staffed by the Public Works Field Operators as needs arise. Each employee codes their timecards accordingly. 2019 ACCOMPLISHMENTS: * Annual mill-pave of predetermined village roadways. * Shared cost with Tax Incremental District #3 for the completion of Cormier Road reconstruction. * Shared cost with Tax Incremental District #5 for the completion of the Mike McCarthy Way underground power conversion project. CAPITAL REQUESTS: Project Name: Village Streets Mill/Pave Program Cost: $650,000 Type: Infrastructure - Replacement Useful Life: 20 Years Description: Annual milling and resurfacing of Village asphalt roadways (Village has approximately 100 centerline miles of asphalt roadway). Annual program is based of PASER Roadway Rating Program in order to determine the streets that are in the worst condition and