2019

2019 BUDGET 2019 BUDGET Developed By: Mary Kardoskee, Village President Allison Swanson, Village Manager Greg Wenholz, Director of Finance Village of Ashwaubenon 2019 Budget Table of Contents INTRODUCTORY SECTION Summary of Municipal Tax Levy Distributions and Tax Rate 1 Village Services’ Costs for Average Tax Payer 2 Property Tax Rates – All Direct and Overlapping Governments 3 Tax Increment Calculation 4 Assessed Tax Rates and Jurisdictional Levies 5 Equalized Tax Rates and Jurisdictional Levies 6 Elected and Appointed Officials and Consultants 7 Standing and Advisory Committees 8 Organizational Chart 9 GENERAL FUND General Fund Budget Summary 10 General Fund Revenues Summary 12 General Fund Expenditures Summary – by Department 14 General Fund Expenditures Summary – by General Ledger Account 15 General Fund Budget Modification Explanations 17 Expenditures General Government Village Board / Administration 18 Municipal Court 20 Village Clerk/Treasurer 22 Village Assessor 25 Finance Information Technology 27 30 Building Inspection 32 Legal Services 34 Village Hall Maintenance 36 General Government 38 Public Safety Public Safety 40 Fire Inspection 44 Public Works/Sanitation Engineering 46 Street Administration 49 Garage 52 Street Maintenance 54 Curb & Gutter 56 Snow & Ice Control 57 Traffic Control 58 Street Lighting 59 Sidewalk Maintenance 60 School District Maintenance 61 Labor For Others 62 Transit System 63 Garbage & Refuse 64 Recycling 66 Landfill 67 Weed Control 68 Wood Chipping 69 Parks, Recreation & Forestry Parks & Recreation Administration 70 i Village of Ashwaubenon 2019 Budget Table of Contents GENERAL FUND Parks, Recreation & Forestry (continued) Community Pool 72 Ashwaubomay Lake 74 Adult Recreation 76 Co-Sponsored Recreation 78 Youth Recreation 80 Park Maintenance 83 Community Center 86 Performing Arts Center 89 Forestry 90 Health & Human Services Animal Control 93 Conservation and Development Economic Development 94 SPECIAL REVENUE FUND All Special Revenue Funds 96 Park Development 97 Oneida Service Agreement 99 Public Safety K-9 Program Public Safety DARE/Liaison Program Public Safety Citizen’s Academy Program Public Safety Explorers Program 104 106 108 109 Employee Retirement 110 DEBT SERVICE FUND Debt Service 111 CAPITAL PROJECT FUNDS All Capital Project Funds 113 Street Construction 114 Village Buildings 115 Parks & Recreation 117 Public Safety 120 Tax Incremental District #3 128 Tax Incremental District #4 129 Tax Incremental District #5 130 ENTERPRISE FUNDS All Enterprise Funds 131 Water Utility 132 Sewer Utility 141 Storm Water Utility 145 INTERNAL SERVICE FUNDS All Internal Service Funds 150 Dental Insurance 151 Health Insurance 152 Equipment Replacement 154 ii THIS PAGE LEFT BLANK INTENTIONALLY Village of ASHWAUBENON 2019 Operating Budget INTRODUCTORY SECTION THIS PAGE LEFT BLANK INTENTIONALLY 2019 Budget Village of Ashwaubenon Summary of Municipal Tax Levy Distributions and Tax Rate 2018 BUDGET 2019 BUDGET 2017 Levy 2018 Levy Increase/(Decrease) Percent Change General Fund 9,367,928$ 9,621,558$ 253,630$ 2.71% Special Revenue Funds 25,000 37,500 12,500 50.00% Capital Projects Funds 644,608 650,000 5,392 0.84% Debt Service Fund 1,093,659 695,913 (397,746) -36.37% Referendum Bonding 1,545,250 1,543,250 (2,000) -0.13% Total Municipality Levy 12,676,445$ 12,548,221$ (128,224)$ -1.01% Municipal Operations Tax Rate 5.37$ 4.93$ (0.44)$ -8.19% Referendum Related Tax Rate 0.75$ 0.69$ (0.06)$ NA Total Municipal Tax Rate 6.12$ 5.62$ (0.50)$ -8.17% 73.9% 0.2% 5.1% 8.6% 12.2% 2016 Municipal Levy Distribution General Fund Special Revenue Funds Capital Projects Funds Debt Service Fund Referendum Bonding 76.7% 0.3% 5.2% 5.5% 12.3% 2017 Municipal Levy Distribution General Fund Special Revenue Funds Capital Projects Funds Debt Service Fund Referendum Bonding $4.60 $4.69 $4.69 $4.69 $4.95 $4.95 $4.98 $5.42 $5.37 $4.93 $- $- $- $- $- $0.40 $0.45 $0.70 $0.75 $0.69 $4.60 $4.69 $4.69 $4.69 $4.95 $5.35 $5.43 $6.12 $6.12 $5.62 $- $1.00 $2.00 $3.00 $4.00 $5.00 $6.00 $7.00 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 Village of Ashwaubenon - Tax Rate Municipal Operations Referendum Total 1 2019 Budget Village of Ashwaubenon Village Services' Costs for Average Tax Payer Median Village of Ashwaubenon Home Assessed Value 158,600$ 2019 Budget Village of Ashwaubenon Tax Rate 5.61653$ Tax Payment to the Village of Ashwaubenon 890.78$ Village Services' Cost Breakout to the Average Village of Ashwaubenon Tax Payer: Public Safety 370.69$ Public Works Engineering, Streets Maintenance, Curb & Gutter, Garage, Admin 93.58$ Snow Removal 8.54$ Street Lighting 24.03$ Annual Mill/Pave Road Reconstruction 44.37$ Sanitation (garbage, recycling, wood chipping, yard waste collection) 46.53$ Parks, Recreation, Forestry Pool, Lake, Youth / Adult / Co-Sponsored Programming, Administration 34.43$ Park Maintenance and Forestry 38.85$ General Government Administration, Court, Clerk, Assessor, Finance, Building Inspection, Attorney 23.47$ Other Government (insurance, village hall maintenance, building fund) 32.33$ IT 9.02$ Economic Development 5.99$ Debt Service - Municipal (Oneida St, Klipstine Park, Cormier Rd, Waube Ln) 49.40$ Debt Service - Referendum 109.55$ Average Homeowner 1002 Village of Ashwaubenon, WI DATE January 1, 2019 PAY TO Village of Ashwaubenon 890.78$ Eight Hundred, ninety and 78/100 ------------------------- DOLLARS FOR Annual Property Tax Average Homeowner 2 2019 Budget Village of Ashwaubenon Property Tax Rates - All Direct and Overlapping Governments Village of Ashwaubenon - Ashwaubenon School District Fiscal Village of Ashwaubenon Overlapping Rates Year/ Capital Percent Ashwaubenon Northeast Wisconsin State of Tax Roll General Debt Service Projects/ Total of Total School District Technical College Brown County Wisconsin Year Fund Municipal Referendum Spec Rev Rate Tax Bill Rate Percent Rate Percent Rate Percent Rate Percent 2010/2009 3.99$ 0.07$ -$ 0.54$ 4.60$ 22.6% 9.13$ 44.9% 1.60$ 7.9% 4.84$ 23.8% 0.18$ 0.9% 2011/2010 4.19$ 0.27$ -$ 0.23$ 4.69$ 23.2% 9.07$ 44.9% 1.61$ 8.0% 4.67$ 23.1% 0.17$ 0.8% 2012/2011 4.21$ 0.31$ -$ 0.17$ 4.69$ 23.7% 8.82$ 44.6% 1.58$ 8.0% 4.54$ 22.9% 0.17$ 0.8% 2013/2012 4.01$ 0.50$ -$ 0.18$ 4.69$ 23.8% 8.78$ 44.6% 1.56$ 7.9% 4.50$ 22.8% 0.16$ 0.8% 2014/2013 4.26$ 0.52$ -$ 0.17$ 4.95$ 23.7% 9.45$ 45.3% 1.65$ 7.9% 4.64$ 22.2% 0.17$ 0.8% 2015/2014 4.26$ 0.53$ 0.40$ 0.16$ 5.35$ 25.1% 10.33$ 48.4% 0.81$ 3.8% 4.69$ 22.0% 0.17$ 0.8% 2016/2015 4.29$ 0.51$ 0.45$ 0.18$ 5.43$ 25.4% 10.23$ 47.9% 0.80$ 3.7% 4.73$ 22.1% 0.17$ 0.8% 2017/2016 4.54$ 0.60$ 0.70$ 0.28$ 6.12$ 28.3% 9.78$ 45.3% 0.84$ 3.9% 4.69$ 21.7% 0.17$ 0.8% 2018/2017 4.53$ 0.52$ 0.75$ 0.32$ 6.12$ 28.4% 9.62$ 44.7% 0.89$ 4.1% 4.91$ 22.8% -$ 0.0% 2019/2018 4.31$ 0.31$ 0.69$ 0.31$ 5.62$ 29.3% 8.24$ 43.0% 0.81$ 4.2% 4.49$ 23.4% -$ 0.0% Village of Ashwaubenon - West DePere School District Fiscal Village of Ashwaubenon Overlapping Rates Year/ Capital Percent West DePere Northeast Wisconsin State of Tax Roll General Debt Service Projects/ Total of Total School District Technical College Brown County Wisconsin Year Fund Municipal Referendum Spec Rev Rate Tax Bill Rate Percent Rate Percent Rate Percent Rate Percent 2010/2009 3.99$ 0.07$ -$ 0.54$ 4.60$ 21.5% 10.19$ 47.6% 1.60$ 7.5% 4.84$ 22.6% 0.18$ 0.8% 2011/2010 4.19$ 0.27$ -$ 0.23$ 4.69$ 20.9% 11.29$ 50.3% 1.61$ 7.2% 4.67$ 20.8% 0.17$ 0.8% 2012/2011 4.21$ 0.31$ -$ 0.17$ 4.69$ 21.0% 11.40$ 50.9% 1.58$ 7.1% 4.54$ 20.3% 0.17$ 0.7% 2013/2012 4.01$ 0.50$ -$ 0.18$ 4.69$ 21.5% 10.93$ 50.1% 1.56$ 7.1% 4.50$ 20.6% 0.16$ 0.7% 2014/2013 4.26$ 0.52$ -$ 0.17$ 4.95$ 22.2% 10.88$ 48.8% 1.65$ 7.4% 4.64$ 20.8% 0.17$ 0.8% 2015/2014 4.26$ 0.53$ 0.40$ 0.16$ 5.35$ 23.4% 11.80$ 51.7% 0.81$ 3.5% 4.69$ 20.5% 0.17$ 0.8% 2016/2015 4.29$ 0.51$ 0.45$ 0.18$ 5.43$ 24.3% 11.18$ 50.1% 0.80$ 3.6% 4.73$ 21.2% 0.17$ 0.8% 2017/2016 4.54$ 0.60$ 0.70$ 0.28$ 6.12$ 27.4% 10.48$ 47.0% 0.84$ 3.8% 4.69$ 21.0% 0.17$ 0.8% 2018/2017 4.53$ 0.52$ 0.75$ 0.32$ 6.12$ 27.2% 10.55$ 47.0% 0.89$ 4.0% 4.91$ 21.9% -$ 0.0% 2019/2018 4.31$ 0.31$ 0.69$ 0.31$ 5.62$ 27.3% 9.69$ 47.0% 0.81$ 3.9% 4.49$ 21.8% -$ 0.0% Notes: The basis for property tax rates is per $1,000 assessed valuation. The Village of Ashwaubenon completed a reassessment of property values during 2013 and 2018. Village 27.3% WDP School District 47.0% NWTC 3.9% Brown Co. 21.8% West DePere School District Property Tax Bill Percentages Village WDP School District NWTC Brown Co. Village 29.3% Ash School District 43.0% NWTC 4.2% Brown Co. 23.4% Ashwaubenon School District Property Tax Bill Percentages Village Ash School District NWTC Brown Co. $18.82 $18.35 $18.21 $19.33 $19.84 $19.62 $19.85 $19.65 $17.48 $21.05 $20.93 $20.36 $20.76 $21.31 $20.57 $20.55 $20.58 $18.93 $17.00 $17.50 $18.00 $18.50 $19.00 $19.50 $20.00 $20.50 $21.00 $21.50 $22.00 2010 2011 2012 2013 2014 2015 2016 2017 2018 Total Assessed Tax Rates by School District Ashwaubenon School District West DePere School District 3 Village of Ashwaubenon 2019 Budget Tax Increment Calculation Equalized Equalized Apportioned Value Interim Value Amount to Tax Assessed Tax Taxing Jurisdiction Levy (w/o TIF) Rate (with TIF) be Levied Increment Value Rate BROWN COUNTY 10,029,209 2,204,783,900 0.00454884 2,397,222,200 10,904,581 875,371 2,429,161,600 4.4890305 ASHWAUBENON SCHOOLS 16,466,315 1,967,491,791 0.008369191 2,125,583,891 17,789,418 1,323,103 2,159,013,200 8.2396060 WEST DEPERE SCHOOLS 2,286,626 237,292,109 0.009636335 271,638,309 2,617,598 330,971 270,148,400 9.6894806 VTAE 1,817,690 2,204,783,900 0.00082443 2,397,222,200 1,976,342 158,652 2,429,161,600 0.8135901 VILLAGE OF ASHWAUBENON 12,548,221 2,204,783,900 0.005691361 2,397,222,200 13,643,457 1,095,236 2,429,161,600 5.6165291 TOTAL FOR TAX INCREMENT 46,931,395 3,783,333 STATE - TOTAL AMOUNT TO BE LEVIED 46,931,395$ ALLOCATION OF TAX INCREMENT TID #3 2,563,469 130,390,200 68% TID #4 1,213,235 61,710,900 32% TID #5 6,629 337,200 0% 3,783,333 192,438,300 100% 4 Village of Ashwaubenon 2019 Budget Comparative Summary of Jurisdictional Levies and Assessed Tax Rates for 2017 and 2018 Levies Ashwaubenon School District Increase/ Increase/ 2017 2017 2018 2018 (Decrease) (Decrease) Jurisdiction Levy Tax Rate Levy Tax Rate in Levy % Change in Tax Rate % Change Village of Ashwaubenon 12,676,445$ 6.11731$ 12,548,221$ 5.61653$ (128,224)$ -1.01% (0.50078)$ -8.19% Ashwaubenon School District 17,821,961 9.62376 16,466,315 8.23961 (1,355,646) -7.61% (1.38416) -14.38% N.W.T.C. Vocational School 1,836,148 0.88608 1,817,690 0.81359 (18,458) -1.01% (0.07248) -8.18% Brown County 10,177,338 4.91131 10,029,209 4.48903 (148,129) -1.46% (0.42228) -8.60% Tax Incremental Districts 3,022,126 - 3,452,362 - 430,236 14.24% - - Subtotal 45,534,018 21.53846 44,313,797 19.15876 (1,220,220) -2.68% (2.37970) -11.05% State Credit - Schools (3,727,573) (1.88836) (3,613,850) (1.67384) 113,722 3.05% 0.21452 11.36% Net Levy and Tax Rate 41,806,445$ 19.65009$ 40,699,947$ 17.48491$ (1,106,498)$ -2.65% (2.16518)$ -11.02% West DePere School District Increase/ Increase/ 2017 2017 2018 2018 (Decrease) (Decrease) Jurisdiction Levy Tax Rate Levy Tax Rate in Levy % Change in Tax Rate % Change Village of Ashwaubenon 12,676,445$ 6.11731$ 12,548,221$ 5.61653$ (128,224)$ -1.01% (0.50078)$ -8.19% West DePere School District 2,325,460 10.55323 2,286,626 9.68948 (38,834) -1.67% (0.86375) -8.18% N.W.T.C. Vocational School 1,836,148 0.88608 1,817,690 0.81359 (18,458) -1.01% (0.07248) -8.18% Brown County 10,177,338 4.91131 10,029,209 4.48903 (148,129) -1.46% (0.42228) -8.60% Tax Incremental Districts 2,194,533 - 2,460,230 - 265,697 12.11% - - Subtotal 29,209,924 22.46792 29,141,977 20.60863 (67,947) -0.23% (1.85929) -8.28% State Credits - Schools (478,285) (1.88836) (452,186) (1.67384) 26,099 5.46% 0.21452 11.36% Net Levy and Tax Rate 28,731,639$ 20.57956$ 28,689,790$ 18.93479$ (41,848)$ -0.15% (1.64477)$ -7.99% 5 Village of Ashwaubenon 2019 Budget Comparative Summary of Jurisdictional Levies and Equalized Tax Rates for 2017 and 2018 Levies Ashwaubenon School District Increase/ Increase/ 2017 2017 2018 2018 (Decrease) (Decrease) Jurisdiction Levy Tax Rate Levy Tax Rate in Levy % Change in Tax Rate % Change Village of Ashwaubenon 12,676,445$ 5.78607$ 12,548,221$ 5.69136$ (128,224)$ -1.01% (0.09471)$ -1.64% Ashwaubenon School District 17,821,961 9.10266 16,466,315 8.36919 (1,355,646) -7.61% (0.73347) -8.06% N.W.T.C. Vocational School 1,836,148 0.83810 1,817,690 0.82443 (18,458) -1.01% (0.01367) -1.63% Brown County 10,177,338 4.64537 10,029,209 4.54884 (148,129) -1.46% (0.09653) -2.08% Tax Incremental Districts #3 & #4 3,022,126 - 3,452,362 - 430,236 14.24% - - Subtotal 45,534,018 20.37220 44,313,797 19.43382 (1,220,221) -2.68% (0.93838) -4.61% State Credit - Schools (3,758,613) (1.91973) (3,628,425) (1.84419) 130,188 3.46% 0.07554 3.94% Net Levy and Tax Rate 41,775,405$ 18.45247$ 40,685,372$ 17.58963$ (1,090,033)$ -2.61% (0.86283)$ -4.68% West DePere School District Increase/ Increase/ 2017 2017 2018 2018 (Decrease) (Decrease) Jurisdiction Levy Tax Rate Levy Tax Rate in Levy % Change in Tax Rate % Change Village of Ashwaubenon 12,676,445$ 5.78607$ 12,548,221$ 5.69136$ (128,224)$ -1.01% (0.09471)$ -1.64% West DePere School District 2,325,460 9.98170 2,286,626 9.63633 (38,834) -1.67% (0.34536) -3.46% N.W.T.C. Vocational School 1,836,148 0.83810 1,817,690 0.82443 (18,458) -1.01% (0.01367) -1.63% Brown County 10,177,338 4.64537 10,029,209 4.54884 (148,129) -1.46% (0.09653) -2.08% Tax Incremental Districts #3 & #4 2,194,533 - 2,460,230 - 265,697 12.11% - - Subtotal 29,209,924 21.25123 29,141,977 20.70097 (67,948) -0.23% (0.55027) -2.59% State Credits - Schools (447,245) (1.91973) (437,611) (1.84419) 9,633 2.15% 0.07554 3.94% Net Levy and Tax Rate 28,762,680$ 19.33150$ 28,704,365$ 18.85678$ (58,314)$ -0.20% (0.47472)$ -2.46% 6 Village of Ashwaubenon Elected and Appointed Officials and Consultants Elected Position Village Official Length of Service Expiration Date of Current Term President Mary Kardoskee 13 years April 2019 Village Trustee – Wards 1 & 2 Allison Williams 2 year April 2020 Village Trustee – Wards 3 & 4 Gary Paul 7 years April 2020 Village Trustee – Wards 5 & 6 Chris Zirbel 2 year April 2020 Village Trustee – Wards 7 & 8 Mark Williams 12 years April 2021 Village Trustee – Wards 9 & 10 Ken Bukowski 9 years April 2021 Village Trustee – Wards 11 & 12 Mike Malcheski 6 years April 2021 Village Clerk/Treasurer Patrick Moynihan, Jr. 5 years April 2019 Municipal Court Judge Gary Wickert 29 years April 2020 Appointed Position Village Associate Employment in Position Employment with Village Village Manager Allison Swanson 8 years 8 years Village Attorney Tony Wachewicz 2 year 2 year Public Safety Director Eric Dunning 12 years 24 years Director of Public Works Doug Martin 16 years 18 years Finance Director Greg Wenholz 12 years 12 years Parks, Recreation & Forestry Director Rex Mehlberg 13 years 13 years Director of Community Development Aaron Schuette 2 years 2 years Street Superintendent Lee VandenElzen 9 years 21 years Consultant Type Consultant Assessor....................................................................... Mike Denor, Fair Market Assessments, Green Bay, Wisconsin Bond Counsel .............................................................. Quarles & Brady, Milwaukee, Wisconsin Certified Public Accountants ....................................... Schenck SC, Green Bay, Wisconsin Financial Consultants .................................................. Robert W. Baird & Co., Milwaukee, Wisconsin Labor Counsel ............................................................. Von Briesen, Purtell & Roper, S.C., Milwaukee, Wisconsin TIF Consultants ........................................................... Robert W. Baird & Co., Milwaukee, Wisconsin 7 Village of Ashwaubenon Standing and Advisory Committees Committees with Appointments by Village President: Ashwaubenon Voters Clerk/Treasurer ELECTED Village Board President (1) Trustees (6) ELECTED Municipal Court Judge ELECTED Bicycle and Pedestrian Advisory Committee Site Plan Review Committee Public Works & Protection Committee Planning Board Finance & Personnel Committee Parks & Recreation Board Tree Board Cable TV Committee Ethics Board Sign Ordinance Committee Community Development Authority Police & Fire Commission Room Tax Commission Zoning Board of Appeals 8 Village of Ashwaubenon Organizational Chart Ashwaubenon Voters Village President Village Trustees ELECTED (7.0 FTE) Municipal Court Judge ELECTED (0.5 FTE) Village Manager (1.0 FTE) Clerk/Treasurer ELECTED (1.0 FTE) Confidential Executive Secretary (1.0 FTE) Parks, Recreation, & Forestry Director (1.0 FTE) Program Supervisor (1.0 FTE) Aquatic Director (1.0 FTE) Forester (1.0 FTE) Park Maintenance Foreman (1.0 FTE) Finance Director (1.0 FTE) Accountant I (1.0 FTE) Park Maintenance Personnel (2.0 FTE) Programs Part-time Employees (100 Part-time) Aquatics Part-time Employees (75 Part-time) Forestry Part-time Employees (5 Seasonal) Assessor (Contracted) Assessment Technician (1.0 FTE) Deputy Clerk (1.0 FTE) Court Clerk (1.0 FTE) Assistant Court Clerk (0.5 FTE) Utilities & Billing Clerk (1.0 FTE) Financial Analyst (1.0 FTE) Park & Recreation Secretary (1.0 FTE) Village Attorney (1.0 FTE) Director of Public Works (1.0 FTE) Village Engineer (1.0 FTE) Operations Supervisor (1.0 FTE) Utility Operations Supervisor (1.0 FTE) Street Personnel (17.8 FTE) Street Part-time Personnel (9 Seasonal) Water Foreman (1.0 FTE) IT Network Administrator (1.0 FTE) GIS Coordinator (1.0 FTE) Public Works Secretary (1.0 FTE) Public Safety Director (1.0 FTE) Confidential Administrative Secretary (1.0 FTE) Police Operations Commander (1.0 FTE) Fire Operations Commander (1.0 FTE) Information Manager (1.0 FTE) Maintenance Part- time Employees (15 Seasonal) Water Personnel (4.0 FTE) Captain Investigations & Youth (1.0 FTE) Director of Community Development (1.0 FTE) Legal Assistant (0.5 FTE) Records Personnel (2.5 FTE) Investigators (3.0 FTE) K-9 Officer (1.0 FTE) Direct Enforcement Officer (1.0 FTE) DARE Liaison Officers (2.0 FTE) School Crossing Guards (14 Part-time) Fire Inspector (1.0 FTE) Fire Inspection 2 Part-time Employees (1.5 FTE) Lead POC POCs FF/EMTs (25) Drug Task Force (1.0 FTE) Lieutenants A, B, C Shifts (9.0 FTE) Officers A, B, C Shifts (26.0 FTE) Night Officers (4.0 FTE) Community Service Officers (1.5 FTE) IT Support Technician (0.5 FTE) Senior Building Inspector (2.0 FTE) Code Enforcement (0.5 FTE) Police & Fire Commission 9 THIS PAGE LEFT BLANK INTENTIONALLY Village of ASHWAUBENON 2019 Operating Budget GENERAL FUND THIS PAGE LEFT BLANK INTENTIONALLY 2019 Budget Village of Ashwaubenon General Fund Summary 2016 2017 2018 2018 2019 Account Actual Actual Forecast Budget Budget REVENUES Property Taxes 8,661,498$ 9,401,343$ 9,386,603$ 9,367,928$ 9,621,558$ Other Taxes 364,754 360,335 390,000 375,000 390,000 Intergovernmental 1,917,179 1,952,628 2,137,893 1,985,188 2,323,490 Special Assessments 2,204 35 2,416 - - Licenses & Permits 320,697 343,091 328,943 317,100 317,100 Fines and Forfeitures 401,551 310,770 378,000 378,000 378,000 Public Charges for Services 1,688,043 1,866,892 1,867,667 1,870,618 1,803,925 Interest Income 104,192 69,609 164,000 100,000 205,000 Donations 53,101 50,454 5,000 5,000 5,000 Miscellaneous 374,070 2,312,042 475,202 376,096 358,844 Total Revenues 13,887,289 16,667,199 15,135,724 14,774,930 15,402,917 EXPENDITURES General Government 2,274,568 2,304,534 2,307,183 2,424,866 2,320,001 Public Safety 7,191,955 7,690,315 7,953,124 7,867,546 8,282,347 Public Works 2,265,264 2,204,514 2,388,763 2,395,136 2,443,883 Sanitation 812,469 837,105 848,827 799,409 889,275 Parks, Recreation & Forestry 1,452,288 1,602,999 1,690,945 1,744,984 1,876,297 Health & Human Services 5,301 6,024 6,533 12,100 8,595 Conservation & Development 114,283 103,787 97,025 97,889 114,519 Total Expenditures 14,116,128 14,749,277 15,292,399 15,341,930 15,934,917 Excess of Revenues over (under) Expenditures (228,839) 1,917,922 (156,675) (567,000) (532,000) Other Financing Sources (Uses) Proceeds from Sale of Other Capital Assets 1,505 - - - - Transfer In - Enterprise Fund Tax Equivalent 530,417 503,847 500,000 535,000 500,000 Transfers In 111,070 79,553 41,204 32,000 32,000 Transfers Out (293,310) (142,857) (1,490,000) (1,490,000) - Total Other Financing Sources 349,682 440,543 (948,796) (923,000) 532,000 Net Change in Fund Balance 120,842 2,358,465 (1,105,471) (1,490,000) - Fund Balance - January 1 5,191,801$ 5,312,643$ 7,671,108$ 7,461,980$ 6,565,637$ Fund Balance - December 31 5,312,643$ 7,671,108$ 6,565,637$ 5,971,980$ 6,565,637$ 10 2019 Budget Village of Ashwaubenon General Fund Summary Property Taxes 9,621,558 61% Other Taxes 390,000 3% Intergovernmental 2,323,490 15% Licenses & Permits 317,100 2% Fines and Forfeitures 378,000 2% Charges for Services 1,803,925 11% Interest Income 205,000 1%Miscellaneous 363,844 2% Enterprise Fund Tax Equivalent Transfer 500,000 3% Transfer In 32,000 0% 2019 Budget Revenue Distribution Public Safety 8,282,347 52% Public Works 2,443,883 15% General Government 2,320,001 14% Parks, Recreation & Forestry 1,876,297 12% Sanitation 889,275 6% Conservation & Development 114,519 1% Health & Human Services 8,595 0% 2019 Budget Expenditure Distribution 11 2019 Budget Village of Ashwaubenon General Fund Revenues 2016 2017 2018 2018 2019 2019 vs 2018 Budget Account Actual Actual Forecast Budget Budget $ Change % Change Taxes Property Taxes 4000 8,661,498$ 9,401,343$ 9,386,603$ 9,367,928$ 9,621,558$ 253,630$ 2.71% Room Tax 4010 364,754 360,335 390,000 375,000 390,000 15,000 4.00% Pay in Lieu of Tax-Airprt 4020 - - - - - - N/A Total Taxes 9,026,252 9,761,678 9,776,603 9,742,928 10,011,558 268,630 2.76% Intergovernmental State Aids Personal Property Aid 4119 - - - - 184,305 184,305 N/A Shared Taxes From State 4120 379,224 382,867 370,653 389,191 364,588 (24,603) -6.32% Expenditure Restraint Program 4121 31,131 - - - 120,211 120,211 N/A Exempt Computer Aids 4122 317,750 234,492 237,939 240,000 240,000 - 0.00% Fire Insurance Tax 4123 82,781 86,267 87,713 88,606 88,000 (606) -0.68% Municipal Service 4124 6,360 6,615 5,630 6,250 5,600 (650) -10.40% Transportation Aid 4125 886,512 904,335 967,366 962,597 962,242 (355) -0.04% Recycling Grant 4126 68,614 76,074 76,043 70,000 75,000 5,000 7.14% DNR 4127 25,000 - - - - - N/A Rescue 4128 14,377 6,333 6,084 6,500 6,000 (500) -7.69% Police Training 4129 2,563 7,520 5,020 5,020 5,020 - 0.00% DOJ Grant 4130 36,519 47,761 36,445 - 30,000 30,000 N/A Local Aids - N/A Fire Protection 4152 - - - - - - N/A School District 4153 62,369 193,193 200,500 200,500 200,500 - 0.00% Other 4150 3,979 7,171 144,500 16,524 42,024 25,500 154.32% Total Intergovernmental 1,917,179 1,952,628 2,137,893 1,985,188 2,323,490 338,302 17.04% Special Assessments 4297 2,204 35 2,416 - - - N/A Licenses & Permits Licenses 4300 Liquor & Malk Beverage 700 37,287 80,293 40,000 40,000 40,000 - 0.00% Operators 701 13,075 15,795 13,500 13,500 13,500 - 0.00% Cigarette 702 1,700 2,010 1,800 1,800 1,800 - 0.00% Bicycle 703 - - 100 100 100 - 0.00% Dog 704 1,333 1,558 1,500 1,500 1,500 - 0.00% Cat 705 80 75 200 200 200 - 0.00% Peddlers 707 4,350 2,750 15,900 15,900 15,900 - 0.00% Weights & Measures 708 25,264 24,094 28,000 28,000 28,000 - 0.00% Short Term Rental 712 - - 5,000 5,000 5,000 - 0.00% Other 706 14,365 14,540 5,000 5,000 5,000 - 0.00% Total Licenses 97,454 141,115 111,000 111,000 111,000 - 0.00% Permits 4350 Rezoning Hearing 720 4,200 2,700 2,000 2,000 2,000 - 0.00% Building 721 90,981 87,043 99,278 90,000 90,000 - 0.00% Electrical 722 31,046 26,050 29,396 30,000 30,000 - 0.00% Plumbing 723 34,960 31,546 32,653 30,000 30,000 - 0.00% Heating 724 34,131 28,210 30,301 30,000 30,000 - 0.00% Sewer 725 2,910 2,890 2,620 4,100 4,100 - 0.00% Right of Way 726 9,075 9,569 6,545 6,000 6,000 - 0.00% Curb Cut 727 380 635 500 500 500 - 0.00% Alarm 728 11,310 9,359 11,500 11,500 11,500 - 0.00% Other 729 4,250 3,974 3,150 2,000 2,000 - 0.00% Total Permits 223,243 201,976 217,943 206,100 206,100 - 0.00% Total Licenses & Permits 320,697 343,091 328,943 317,100 317,100 - 0.00% Fines and Forfeitures Court Penalties & Costs 4400 372,872 286,305 350,000 350,000 350,000 - 0.00% Parking Violations 4410 28,679 24,465 28,000 28,000 28,000 - 0.00% Total Fines and Forfeitures 401,551 310,770 378,000 378,000 378,000 - 0.00% 12 2019 Budget Village of Ashwaubenon General Fund Revenues 2016 2017 2018 2018 2019 2019 vs 2018 Budget Account Actual Actual Forecast Budget Budget $ Change % Change Public Charges for Services Sale of Materials and Supplies 4500 9,971 10,159 7,000 7,000 7,000 - 0.00% Site Plan Review Fees 4502 2,460 2,580 1,750 1,750 1,750 - 0.00% CSM/Subdivision Fees 4503 5,360 3,650 1,750 1,750 1,750 - 0.00% Public Safety Rescue Squad Services 4505 377,957 506,449 505,000 425,000 505,000 80,000 18.82% Fire Inspections 4510 92,209 94,377 96,837 94,000 94,000 - 0.00% Police Charges for Services 4512 168,760 184,208 190,000 190,000 190,000 - 0.00% Fire Charges for Services 4513 15,490 14,886 15,000 15,000 15,000 - 0.00% Rescue Charges for Services 4540 11,924 25,621 20,000 15,000 20,000 5,000 33.33% Public Safety Accident Reports 4506 5 120 30 - - - N/A Misc & Warrent Fees 4508 1,532 1,083 1,569 1,500 1,500 - 0.00% False Alarms 4511 18,422 15,346 15,000 14,000 15,000 1,000 7.14% Total Public Safety 686,299 842,090 843,436 754,500 840,500 86,000 11.40% Parks, Recreation & Forestry Administration 632 1,283 300 300 300 - 0.00% High School Pool 50,949 59,772 77,745 82,745 80,568 (2,177) -2.63% Ashwaubomay Lake 130,333 125,984 126,970 136,676 140,176 3,500 2.56% Adult Recreation Programs 52,619 46,648 60,000 61,880 58,544 (3,336) -5.39% Co-Sponsored Programs 48,320 31,793 32,290 32,290 32,292 2 0.01% Youth Recreation Programs 77,895 83,329 88,676 99,977 92,752 (7,225) -7.23% Facility Rentals 4537 40,574 65,430 60,000 61,000 68,043 7,043 11.55% Tree Planting Program 4521 10,083 2,465 3,000 3,000 3,000 - 0.00% Total Parks, Recreation & Forestry 411,405 416,704 448,981 477,868 475,675 (2,193) -0.46% Public Works Weed Control 4514 1,776 2,807 2,500 3,000 2,500 (500) -16.67% Snow Removal 4515 1,658 1,555 1,750 1,750 1,750 - 0.00% Rubbish Collection/Garbage Cans 7,477 18,469 8,000 7,000 7,000 - 0.00% Recycling 4520 4,948 13,947 1,500 15,000 10,000 (5,000) -33.33% Other Charges 2,453 - 1,000 1,000 1,000 - 0.00% Total Public Works 18,312 36,778 14,750 27,750 22,250 (5,500) -19.82% Labor and Service Reimbursements 554,236 554,931 550,000 600,000 455,000 (145,000) -24.17% Total Public Charges for Services 1,688,043 1,866,892 1,867,667 1,870,618 1,803,925 (66,693) -3.57% Interest Income Interest on Investments 95,211 62,679 156,000 95,000 200,000 105,000 110.53% Interest On Deliquent Taxes 4602 4,861 2,226 6,000 3,000 3,000 - 0.00% Interest On Special Assessment 4603 4,120 4,704 2,000 2,000 2,000 - 0.00% Total Interest Income 104,192 69,609 164,000 100,000 205,000 105,000 105.00% Donations 4702 53,101 50,454 5,000 5,000 5,000 - 0.00% Miscellaneous Cable Tv Franchise Fee 4700 228,575 207,500 213,000 230,000 210,000 (20,000) -8.70% Rent 4701 84,656 87,180 89,776 89,776 92,524 2,748 3.06% Miscellaneous 60,839 2,017,362 172,426 56,320 56,320 - 0.00% Total Miscellaneous 374,070 2,312,042 475,202 376,096 358,844 (17,252) -4.59% Total Revenues 13,887,289 16,667,199 15,135,724 14,774,930 15,402,917 627,987 4.25% Other Finances Sources Long Term Debt Issued - - - - - - N/A Premium on Debt Issued - - - - - - N/A Proceeds from Sale of Land - - - - - - N/A Proceeds from Sale of Other Capital Assets 1,505 - - - - - N/A Transfer In - Enterprise Fund Tax Equivalent4025 530,417 503,847 500,000 535,000 500,000 (35,000) -6.54% Operating Transfer In 4810 111,070 79,553 41,204 32,000 32,000 - 0.00% Total Other Finances Sources 642,992 583,400 541,204 567,000 532,000 (35,000) -6.17% 14,530,281$ 17,250,599$ 15,676,928$ 15,341,930$ 15,934,917$ 592,987$ 3.87% TOTAL REVENUES & OTHER FINANCING SOURCES 13 2019 Budget Village of Ashwaubenon General Fund Expenditures by Department 2016 2017 2018 2018 2019 2019 vs 2018 Budget Departments Actual Actual Forecast Budget Budget $ Change % Change General Government Village Board Administration 295,276$ 294,902$ 310,082$ 302,270$ 305,577$ 3,307$ 1.09% Municipal Court 159,505 159,984 160,414 174,250 171,654 (2,596) -1.49% Village Clerk/Treasurer 227,773 204,629 227,051 222,889 200,289 (22,600) -10.14% Village Assessor 130,445 131,975 134,575 137,957 139,463 1,506 1.09% Finance 277,814 306,536 290,419 290,777 316,890 26,113 8.98% Information Technology 166,518 174,369 214,242 219,739 172,466 (47,273) -21.51% Building Inspection 197,112 199,361 201,972 208,547 212,014 3,467 1.66% Legal Services 104,488 147,486 148,367 144,999 152,351 7,352 5.07% Village Hall Maintenance 142,872 139,139 144,093 173,462 145,116 (28,346) -16.34% General Government 572,764 546,153 475,967 549,976 504,181 (45,795) -8.33% Total General Government 2,274,568 2,304,534 2,307,183 2,424,866 2,320,001 (104,865) -4.32% Public Safety Police / Fire / Rescue 7,094,168 7,579,884 7,873,967 7,754,692 8,155,374 400,682 5.17% Fire Inspection 97,787 110,431 79,157 112,854 126,973 14,119 12.51% 5199..5398Total Public Safety 7,191,955 7,690,315 7,953,124 7,867,546 8,282,347 414,801 5.27% Public Works Engineering 120,465 134,392 136,594 148,816 152,301 3,485 2.34% Street Administration 153,331 159,351 162,859 168,962 180,249 11,287 6.68% Garage 484,539 434,729 461,726 479,191 458,462 (20,729) -4.33% Street Maintenance 555,468 549,657 634,634 605,354 669,169 63,815 10.54% Curb & Gutter 59,042 54,567 36,571 33,600 33,100 (500) -1.49% Snow & Ice Control 159,702 168,369 171,903 172,000 163,200 (8,800) -5.12% Traffic Control 93,827 97,644 95,307 99,604 97,268 (2,336) -2.35% Street Lighting 464,122 460,133 460,000 463,680 459,372 (4,308) -0.93% Sidewalk Maintenance 5,044 9,467 8,697 7,200 10,600 3,400 47.22% School District Maintenance 2,840 866 1,144 1,700 1,700 - 0.00% Labor for Others 3,832 1,184 2,859 7,200 5,600 (1,600) -22.22% Transit System 163,052 134,154 216,469 207,829 212,862 5,033 2.42% Total Public Works 2,265,264 2,204,514 2,388,763 2,395,136 2,443,883 48,747 2.04% Sanitation Garbage & Refuse Collection 327,984 349,741 359,265 321,980 385,613 63,633 19.76% Recycling 171,700 179,487 168,624 172,129 167,022 (5,107) -2.97% Landfill 202,262 190,008 202,396 191,000 211,740 20,740 10.86% Weed Control 15,292 16,228 12,664 17,700 16,500 (1,200) -6.78% Wood Chipping 95,232 101,640 105,878 96,600 108,400 11,800 12.22% Total Sanitation 812,469 837,105 848,827 799,409 889,275 89,866 11.24% Parks, Recreation & Forestry Parks & Recreation Administration 344,957 353,334 385,824 392,368 429,707 37,339 9.52% Community Pool 54,261 90,660 92,008 92,002 92,509 507 0.55% Ashwaubomay Lake 148,150 130,967 134,292 136,676 139,040 2,364 1.73% Adult Recreation 45,665 41,284 43,792 55,285 44,394 (10,891) -19.70% Co-Sponsored Recreation 76,752 84,015 69,339 69,339 68,820 (519) -0.75% Youth Recreation 103,903 109,176 112,432 126,587 135,011 8,424 6.65% Park Maintenance 456,010 482,878 461,091 485,790 482,129 (3,661) -0.75% Community Center 41,622 67,727 84,740 86,387 146,038 59,651 69.05% Performing Arts Center - 42,297 58,400 80,688 75,276 (5,412) -6.71% Forestry 180,969 200,660 249,027 219,862 263,373 43,511 19.79% Total Parks, Recreation & Forestry 1,452,288 1,602,999 1,690,945 1,744,984 1,876,297 131,313 7.53% Health & Human Services Animal Control 5,301 6,024 6,533 12,100 8,595 (3,505) -28.97% Conservation & Development Economic Development 114,283 103,787 97,025 97,889 114,519 16,630 16.99% Total Expenditures 14,116,128 14,749,277 15,292,399 15,341,930 15,934,917 592,987 3.87% Other Financing Uses Transfers Out 293,310 142,857 1,490,000 1,490,000 - (1,490,000) -100.00% 14,409,439$ 14,892,134$ 16,782,399$ 16,831,930$ 15,934,917$ (897,013)$ -5.33% TOTAL EXPENDITURES & OTHER FINANCING USES 14 2019 Budget Village of Ashwaubenon General Fund Expenditures by Account 2016 2017 2018 2018 2019 2019 vs 2018 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change Salaries And Wages 6,772,011$ 7,199,120$ 7,612,956$ 7,665,004$ 7,965,593$ 300,589$ 3.92% Overtime/Comptime 605,765 618,077 658,163 558,287 607,363 49,076 8.79% 4999..5198 Total Salaries And Wages 7,377,776 7,817,197 8,271,119 8,223,291 8,572,956 349,665 4.25% 5210 Medicare/Fica 506,174 536,073 623,647 627,167 654,158 26,991 4.30% 5220 Health Insurance 1,465,014 1,473,804 1,202,598 1,282,440 1,333,904 51,464 4.01% 5220.1 Health Insurance - HSA - 62,904 244,155 242,629 246,580 3,951 1.63% 5221 Dental Insurance 82,867 85,966 95,001 95,506 97,622 2,116 2.22% 5222 Life Insurance 8,972 13,606 15,536 15,697 18,011 2,314 14.74% 5230 Disability - - - 14,083 - (14,083) -100.00% 5240 Retirement 598,809 699,750 753,851 650,866 771,094 120,228 18.47% 5300 Public Safety Trust Fund Contr 47,000 47,500 47,000 47,000 47,000 - 0.00% 5199..5398 Total Benefits 2,708,837 2,919,602 2,981,788 2,975,388 3,168,369 192,981 6.49% 4998..5399 Total Personnel Services 10,086,613 10,736,799 11,252,907 11,198,679 11,741,325 542,646 4.85% 6100 Office Supplies 30,675 42,254 30,950 42,980 37,280 (5,700) -13.26% 6101 Operational Supplies 68,477 84,640 66,325 94,613 81,822 (12,791) -13.52% 6102 Evidence Supplies 1,823 2,162 2,395 2,395 2,395 - 0.00% 6104 Lifeguard Training Supplies 527 767 1,344 700 700 - 0.00% 6105 Range Supplies 11,897 14,977 15,000 15,300 15,300 - 0.00% 6108 Election Supplies 7,168 2,413 5,000 5,000 3,100 (1,900) -38.00% 6109 Forms 4,549 3,156 3,350 5,650 4,000 (1,650) -29.20% 6111 State Stamps 829 829 900 1,320 900 (420) -31.82% 6113 Maintenance Supplies 220,652 244,816 225,600 211,200 222,400 11,200 5.30% 6114 Concession Supplies 22,007 18,013 19,895 20,672 20,672 - 0.00% 6115 Pool And Lake Supplies 11,377 13,535 11,334 11,800 11,800 - 0.00% 6116 Janitorial Supplies 29,347 20,578 23,610 31,175 23,785 (7,390) -23.70% 6117 Athletic Field Supplies 26,031 32,730 29,862 29,862 29,862 - 0.00% 6118 Program Supplies 41,395 42,433 45,611 52,011 54,761 2,750 5.29% 6120 Code Books - 84 - 1,950 1,100 (850) -43.59% 6000..6121.1Total Supplies 476,754 523,385 481,176 526,628 509,877 (16,751) -3.18% 6122 Gas & Oil 172,310 176,246 197,316 189,876 197,328 7,452 3.92% 6123 Landscaping Supplies 6,837 6,759 9,000 9,200 9,200 - 0.00% 6124 Program/Trip Expense - - - 3,200 3,200 - 0.00% 6211 Repairs-Building/Equipment 102,727 100,734 95,230 103,730 104,030 300 0.29% 6212 Voting Machine Maintenance - 1,463 1,750 2,000 1,800 (200) -10.00% 6213 Software Maintenance 74,629 87,326 104,825 103,794 126,932 23,138 22.29% 6214 Fire Alarm/Security Maint 2,023 1,394 3,646 1,750 2,400 650 37.14% 6215 Equipment Maintenance - - 9,125 - 9,125 9,125 N/A 6301 Record Checks 3,199 4,025 4,000 4,000 4,000 - 0.00% 6302 Newspaper Publishing 13,030 12,006 10,170 9,000 9,400 400 4.44% 6303 Licenses 944 668 150 1,875 150 (1,725) -92.00% 6304 Postage 29,966 27,628 29,900 32,200 30,210 (1,990) -6.18% 6305 Copy Machine 35,115 19,948 19,500 25,980 20,580 (5,400) -20.79% 6306 Building Furnishings 2,020 3,049 2,500 2,500 2,800 300 12.00% 6307 Credit Card Fees 22,353 20,067 21,000 21,000 21,000 - 0.00% 6401 Uniforms 60,522 58,649 65,722 66,222 66,822 600 0.91% 6402 Shoe Allowance 3,338 2,597 3,700 3,700 3,700 - 0.00% 6403 Tool Allowance 800 400 800 1,000 800 (200) -20.00% 6500 Grant Expenses - 4,570 - - - - N/A 6501 Asset Forfeiture Expenses 2,702 - - - - - N/A 6502 Public Education 2,756 2,539 2,750 3,800 3,800 - 0.00% 6505 ATV Patrol 533 733 750 1,150 1,150 - 0.00% 6121.2..6598Total Operating 535,803 530,802 581,834 585,977 618,427 32,450 5.54% 7100 Training/Conference 53,755 45,783 63,186 68,850 67,570 (1,280) -1.86% 7120 Dues & Subscriptions 18,390 22,633 26,931 24,820 26,435 1,615 6.51% 7130 Mileage Reimbursement 14,174 13,584 13,662 14,500 13,825 (675) -4.66% 7140 Daat & Fitness 1,169 1,200 2,500 2,500 4,440 1,940 77.60% 15 2019 Budget Village of Ashwaubenon General Fund Expenditures by Account 2016 2017 2018 2018 2019 2019 vs 2018 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change 6599..7198 Total Travel/Training 87,489 83,200 106,279 110,670 112,270 1,600 1.45% 8100 Contracted Services 476,374 444,397 544,173 536,908 573,963 37,055 6.90% 8101 Computer Consulting 42,366 30,081 26,372 35,400 34,800 (600) -1.69% 8102 Accounting & Auditing 17,650 18,150 19,140 18,900 19,250 350 1.85% 8103 Rodent Control 2,136 - 1,283 900 1,395 495 55.00% 8104 Mutual Aid 18,021 18,627 18,384 18,775 18,775 - 0.00% 8105 Humane Society 2,833 5,901 5,000 7,500 6,000 (1,500) -20.00% 8106 Cleaning Contract 38,366 39,944 53,000 55,800 37,300 (18,500) -33.15% 8107 Weights & Measures 21,050 21,680 21,050 21,050 21,050 - 0.00% 8108 Brown Co Mrf Charges 573 1,140 12,043 - 15,000 15,000 N/A 8109 Brown County Landfill 211,432 188,868 190,353 191,000 196,740 5,740 3.01% 8112 Jail Fees 34,880 34,360 35,000 38,400 38,400 - 0.00% 8113 Printing 12,316 9,035 10,175 11,400 11,400 - 0.00% 8114 Tree Planting - Village 7,303 5,611 9,000 11,000 11,000 - 0.00% 8115 Engineering Services 9,772 6,303 6,000 8,000 7,500 (500) -6.25% 8116 Economic Development 5,347 5,370 6,785 6,201 7,503 1,302 21.00% 8117 Tree Planting - Residents 9,354 5,928 8,163 3,000 3,000 - 0.00% 8118 Bank Fees 8,351 23,415 32,000 12,500 30,000 17,500 140.00% 8119 Investment Fees 21,976 16,518 16,500 16,500 16,500 - 0.00% 8201 Vehicle Repairs 234,442 222,935 205,167 201,145 231,345 30,200 15.01% 8202 Equipment Use Charge 426,232 431,645 363,895 363,895 485,253 121,358 33.35% 8203 Radio Maintenance 8,426 15,843 7,500 24,000 4,000 (20,000) -83.33% 8204 Street Maintenance 178 - - - - - N/A 8205 Equipment Rental 8,122 8,063 8,300 8,300 8,300 - 0.00% 7199..8298 Total Purchased Services 1,617,499 1,553,815 1,599,282 1,590,574 1,778,474 187,900 11.81% 8300 Physical/Psych Exams 9,914 5,761 6,931 9,130 4,400 (4,730) -51.81% 8305 Property & Liability Insurance 102,388 93,998 110,908 106,848 114,991 8,143 7.62% 8306 Employee Assistance Program 3,647 3,652 3,432 3,432 3,600 168 4.90% 8307 Unemployment 514 1,379 1,000 10,000 3,750 (6,250) -62.50% 8309 Workers Comp Insurance 302,633 302,240 223,686 296,020 236,387 (59,633) -20.14% 8311 Wellness - - - - - - N/A 8299..8398 Total Insurance 419,095 407,029 345,957 425,430 363,128 (62,302) -14.64% 8400 Gas & Electric 634,276 645,260 657,040 665,640 657,641 (7,999) -1.20% 8401 Water/Sewer/Storm Water 68,341 61,826 68,529 67,073 69,750 2,677 3.99% 8402 Telephone/Pagers 36,287 27,869 25,600 31,000 29,175 (1,825) -5.89% 8403 Cell Phone 42,834 39,140 38,722 40,090 39,684 (406) -1.01% 8404 Teletype 4,146 4,146 4,536 4,536 4,536 - 0.00% 8405 Television Expenses 983 1,422 1,581 1,440 1,584 144 10.00% 8399..8498 Total Utilities 786,867 779,662 796,008 809,779 802,370 (7,409) -0.91% 8500 Wage Reserve 4,000 - - 7,676 9,046 1,370 17.85% 9120 Equipment > $5000 31,451 28,938 54,884 9,245 - (9,245) -100.00% 9121 Equipment < $5000 70,559 105,647 74,072 77,272 - (77,272) -100.00% 8599..9198 Total Capital Outlay 102,009 134,585 128,956 86,517 - (86,517) -100.00% 9200 Operating Transfer Out 293,310 142,857 1,490,000 1,490,000 - (1,490,000) -100.00% 14,409,439$ 14,892,134$ 16,782,399$ 16,831,930$ 15,934,917$ (897,013)$ -5.33% TOTAL EXPENDITURES & OTHER FINANCING USES 16 2019 Budget Village of Ashwaubenon Budget Modification Explanation Detail President / Village Manager Removals: 70,373$ Park and Recreation Capital Project Budget Eliminations: Remove Argonne Park Playground Equipment replacement request - Reevaluate plan for future year 47,000 Remove Aubinger Park Accessibility Path 10,000 Adjust Ashwaubomay Lake Sun Shade request from 3 replacements to one per year in 2019-2021 13,373 Reclassifications to 2018 Excess Funds: 209,004$ Public Safety Capital Project Items Funded with 2018 Excess Funds: 158,877 SCBA Equipment Replacement (portion of $250,000 total cost) 59,083 APX6000 Portable Radios 30,350 In-Car Video Cameras 12,000 APX6500 Mobile (car) Radios 9,126 Bullet Proof Vest Replacements 8,500 Fire Turnout Gear Replacements 7,950 School Resource Officer Tactical Long Gun and Equipment 6,700 Fire Helmet Replacements 5,420 Taser Replacements 5,318 Fire Hose Replacements 3,000 Fitness Equipment - Treadmill 3,000 SWAT Tactical Vest Replacement 2,400 PBT Replacements 2,340 Pager Replacements 1,940 Radar Detecter Replacements 1,750 Public Works Capital Project Funded with 2018 Excess Funds: 22,500 Garage Hydrlic Lift 17,500 Garage Parts Sandblaster 5,000 Park and Recreation Capital Project Funded with 2018 Excess Funds: 27,627 Ashwaubomay Lake Sun Shade request (one) 6,627 Smith Park Pathway 9,500 Bleacher Replacement 10,000 Fort Howard Park Accessibility Path (50% funded by Ashwaubenon Youth Soccer) 1,500 Reclassifications to Oneida Service Agreement Funds: 310,225$ Public Safety SCBA Equipment Replacement (portion of $250,000 total cost) 190,917 Department 5141-Village Clerk/Treasurer - Move voting machine capital purchase 26,100 Department 5157-Information Techonology: Move capital items (servers, switches, pc's, network cabinet) 93,208 17 2019 Budget Fund 100 - General Government Department: Village Board/Administration - 5111 DEPARTMENT DESCRIPTION: SERVICES: * Human Resources: Employee hiring, training, benefits and discipline * Economic Development: Land sales, business recruitment, tax incremental financing, greenfield development and redevelopment * Overall Administration: Day-to-day and long-term management of Village services. STAFFING (FTE Positions): 2018 ACCOMPLISHMENTS: * Implemented of new health, dental, flex and COBRA benefit administration for employee benefits at a cost savings that exceeded initial projections. * Implemented human resources software (iSolve) which enabled online open enrollment of benefits and provides direct fees to benefit administrators for all benefit changes throughout the year. * Negotiated Big Top Baseball agreement which secured Northwoods Baseball, PDL soccer and additional community events to be held at a baseball stadium to be constructed next to Village Hall. 2019 OBJECTIVES: * Establish a five-year organizational plan for the Public Safety Department. * Commence construction of a residential development on the former Schneider National Property in conjunction with private developers. * Implement public art within the Village. The Village is governed by a Village Board consisting of a Village President elected at large and six Trustees elected by wards. An appointed Village Manager serves at will and carries out the policies, directives and ordinances enacted by the Village Board, providing direction, guidance and supervision to Village Department Heads and staff. The Village of Ashwaubenon utilizes contracted services for various consultants to augment Village staff in addressing Village needs in their respective areas of expertise. 2017 2018 2019 - Budget Village President 1.00 1.00 1.00 Village Trustees 6.00 6.00 6.00 Village Manager 1.00 1.00 1.00 Executive Assistant 1.00 1.00 1.00 Total Full-Time Equivalents 9.00 9.00 9.00 Note: 15% of each position is allocated to the Water, Sewer and Storm Water Utility Funds. 18 2019 Budget Fund 100 - General Government Department: Village Board/Administration - 5111 2016 2017 2018 2018 2019 2019 vs 2018 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change Salaries And Wages 198,032 202,288 205,887 205,887 213,326 7,439 3.61% Overtime/Comptime 2,158 1,458 1,275 1,275 1,275 - 0.00% 4999..5198 Total Salaries And Wages 200,191 203,745 207,162 207,162 214,601 7,439 3.59% 5210 Medicare/Fica 13,956 14,230 15,848 15,848 16,416 568 3.58% 5220 Health Insurance 43,982 34,183 37,861 17,164 19,052 1,888 11.00% 5220.1 Health Insurance - HSA - 4,422 - 20,697 15,863 (4,834) -23.36% 5221 Dental Insurance 2,654 2,217 2,910 2,910 2,910 - 0.00% 5222 Life Insurance 618 551 788 788 815 27 3.43% 5230 Disability - - - 325 - (325) -100.00% 5240 Retirement 10,688 11,215 11,172 11,172 11,384 212 1.90% 5199..5398 Total Benefits 71,899 66,818 68,579 68,904 66,440 (2,464) -3.58% 4998..5399 Total Personnel Services 272,090 270,563 275,741 276,066 281,041 4,975 1.80% 6100 Office Supplies 3,506 4,325 3,600 3,600 3,600 - 0.00% 6302 Newspaper Publishing 199 - - - - - N/A 7100 Training/Conference 4,432 3,016 4,400 4,800 4,400 (400) -8.33% 7120 Dues & Subscriptions 7,898 7,997 8,000 8,000 8,000 - 0.00% 7130 Mileage Reimbursement 5,043 5,123 4,937 4,800 4,800 - 0.00% 6599..7198 Total Travel/Training 17,373 16,136 17,337 17,600 17,200 (400) -2.27% 8100 Contracted Services 675 2,519 12,000 3,600 2,500 (1,100) -30.56% 8403 Cell Phone 1,434 1,360 1,404 1,404 1,236 (168) -11.97% 4997..9899 Total Expenditures 295,276$ 294,902$ 310,082$ 302,270$ 305,577$ 3,307$ 1.09% 19 2019 Budget Fund 100 - General Government Department: Municipal Court - 5121 DEPARTMENT DESCRIPTION: SERVICES: * Treat every person involved with the judicial system with respect and dignity. * Advise defendants of all options available to them without giving legal advice. * Administer justice in a fair and unbiased manner. * Make a positive impression of municipal court proceedings. * Process all citations issued through this court in a timely fashion. STAFFING (FTE Positions): 2018 ACCOMPLISHMENTS: * In 2017 we obtained TiPSS Interface Software for State Debt Collection (SDC) which is an automated interface between TiPSSCourts and WI Dept of Revenue. We implemented the SDC program in May of 2017. Between May 2017 and December of 2017, SDC tax intercepted $9,425.56 in outstanding debts. In 2018, from January 2018 and September 5, 2018, SDC tax intercepted $18,929.62 in outstanding debts. * In 2017 we also obtained TiPSS Interface Software for credit card payments through our website using Point and Pay. We implemented the Point and Pay featured on our website and between January 2017 through December 31, 2017, the defendant's used this service to pay $15,930.14 in fines. In 2018, we have seen an increase in defendant's using Point and Pay to pay off and/or make payments on their fines. So far in 2018 (Jan-Sept) a total of $33,563.45 has been paid. * In 2018, we tax intercepted through Tax Refund Intercept Program (TRIP)which is another automated interface between TiPSSCourts and WI Dept of Revenue the amount of $14,839.42 in outstanding debt. * In 2018, Defendant's used GovPayNet (which is another online credit card service) between January 1, 2018 and September 21, 2018, the amount of $64,823.50 in fines were paid. 2019 OBJECTIVES: * Train new Deputy Clerk of Courts. * Continue to improve court office procedures. * Efficiently handle all office procedures, court records, court proceedings and funds. * Resolve citizen concerns and questions in a professional and timely manner. The Ashwaubenon Municipal Court holds court every Wednesday evening at 6:00 p.m. This court adjudicates both traffic and non-traffic citations issued by the Ashwaubenon Public Safety Department along with citations issued by Ashwaubenon Public Works. Our primary duty is to administer justice in a fair and unbiased manner. 2017 2018 2019 - Budget Village Judge 1.00 1.00 1.00 Court Clerk 1.00 1.00 1.00 Assistant Court Clerk 0.60 0.60 0.60 Total Full-Time Equivalents 2.60 2.60 2.60 20 2019 Budget Fund 100 - General Government Department: Municipal Court - 5121 2016 2017 2018 2018 2019 2019 vs 2018 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change Salaries And Wages 91,338 93,980 92,692 96,435 98,396 1,961 2.03% Overtime/Comptime 1,777 1,135 1,500 4,000 4,000 - 0.00% 4999..5198 Total Salaries And Wages 93,115 95,115 94,192 100,435 102,396 1,961 1.95% 5210 Medicare/Fica 6,767 6,908 7,206 7,684 7,834 150 1.95% 5220 Health Insurance 8,934 6,738 - - - - N/A 5220.1 Health Insurance - HSA - 1,712 8,013 8,013 4,666 (3,347) -41.77% 5221 Dental Insurance 357 354 378 378 378 - 0.00% 5222 Life Insurance 93 98 98 116 186 70 60.34% 5230 Disability - - - 125 - (125) -100.00% 5240 Retirement 3,279 3,398 3,400 3,680 3,708 28 0.76% 5199..5398 Total Benefits 19,431 19,207 19,095 19,996 16,772 (3,224) -16.12% 4998..5399 Total Personnel Services 112,545 114,322 113,287 120,431 119,168 (1,263) -1.05% 6100 Office Supplies 2,393 1,117 1,200 1,500 1,200 (300) -20.00% 6109 Forms 1,282 962 1,200 1,500 1,500 - 0.00% 6120 Code Books - - - 200 100 (100) -50.00% 6000..6121.1 Total Supplies 3,675 2,080 2,400 3,200 2,800 (400) -12.50% 6213 Software Maintenance 5,856 6,646 6,667 6,667 6,832 165 2.47% 7100 Training/Conference 1,268 1,002 1,500 3,000 2,100 (900) -30.00% 7120 Dues & Subscriptions 880 960 960 880 890 10 1.14% 7130 Mileage Reimbursement 352 104 300 800 600 (200) -25.00% 6599..7198 Total Travel/Training 2,499 2,066 2,760 4,680 3,590 (1,090) -23.29% 8100 Contracted Services 49 510 300 872 864 (8) -0.92% 8112 Jail Fees 34,880 34,360 35,000 38,400 38,400 - 0.00% 7199..8298 Total Purchased Services 34,929 34,870 35,300 39,272 39,264 (8) -0.02% 4997..9899 Total Expenditures 159,505$ 159,984$ 160,414$ 174,250$ 171,654$ (2,596)$ -1.49% 21 2019 Budget Fund 100 - General Government Department: Clerk/Treasurer - 5141 DEPARTMENT DESCRIPTION: SERVICES: * Clerk Role: Elections and voter registration * Clerk Role: Various licensing and permitting * Clerk Role: Maintain Village municipal code of ordinances * Clerk Role: Maintain all public records, process all open records requests & publish all legal notices * Treasurer Role: Brown County Hotel-Motel-STR Room Tax collections and reporting. * Treasurer Role: Management of delinquent personal property tax collection. STAFFING (FTE Positions): 2018 ACCOMPLISHMENTS: * Achieved on-time and accurate Brown County Hotel-Motel-STR Room Tax submissions of all Ashwaubenon lodging entities. * Successfully unveiled the new village-wide Short Term Rental (STR) program. * Consolidated all official village records for enhanced centralized record management. * Successfully prepared and performed all election-related activities, including Chief Election Inspector and Election Inspector training for the four elections conducted in 2018. * The Clerk-Treasurer received the Wisconsin Certified Municipal Clerk designation from the Wisconsin Municipal Clerk's Association. * The Clerk-Treasurer successfully completed the Wisconsin Municipal Treasurers Completion Course through UW-Green Bay. The primary objective in the Office of the Clerk-Treasurer is to provide outstanding customer service to the citizens of the Village of Ashwaubenon and the general public by personally assisting interested parties with all inquiries, requests and guidance in a timely fashion. As the legal custodian of village records and the liaison between the citizenry, village administration and the Village Board of Trustees, the Office of the Clerk-Treasurer also ensures Wisconsin State Statutes and municipal ordinance compliance is achieved. Further, the Office of the Clerk-Treasurer ensures village cash and investments follow safety, liquidity and yield policies. 2017 2018 2019 - Budget Village Clerk/Treasurer (1) 1.00 1.00 1.00 Deputy Clerk (2) 1.00 1.00 0.70 Clerk (3) 0.00 0.00 0.10 Poll Workers (4) Part-Time Part-Time Part-Time Total Full-Time Equivalents 2.00 2.00 1.80 Notes: 1. 20% of Clerk/Treasurer position is allocated to the Water, Sewer and Storm Water Utility Funds. 2. Deputy Clerk employee will alloted 70% of time to the Village Clerk/Treasurer budget and 30% to Legal. 3. Clerk employee will allocate time between Village Clerk/Treasuer (10%), Finance (30%), Building Inspection (10%) and Utility Departments (50%). 4. Poll Worker pay varies depending on number of elections. 22 2019 Budget Fund 100 - General Government Department: Clerk/Treasurer - 5141 2019 OBJECTIVES: * Continue to provide a high level of courteous, efficient service to Ashwaubenon citizens and business community. * Support the Brown County Clerk's Office with its county-wide initiative of replacing AutoMark election equipment with ExpressVote Universal Voting System technology. * With assistance from the IT department, transition from the present licensing system to MuniCRM government software. * Seek appropriate training opportunities for both the Clerk-Treasurer and the Deputy Clerk, thus enhancing their job skills and performance. BUDGET SUMMARY: * Deputy Clerk role will shift from 100% to a 70/30% split with the legal department. * The Finance Department clerk role is modified to include 10% of Clerk/Treasurer department duties. * Reductions in various supply and operating costs to match actual trends. * Account 8100 (Contracted Services) budget increased to match the actual trend for the agenda meeting software. 23 2019 Budget Fund 100 - General Government Department: Clerk/Treasurer - 5141 2016 2017 2018 2018 2019 2019 vs 2018 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change Salaries And Wages 126,584 109,081 125,307 125,307 105,793 (19,514) -15.57% Overtime/Comptime 3,701 493 1,000 1,000 500 (500) -50.00% 4999..5198 Total Salaries And Wages 130,285 109,574 126,307 126,307 106,293 (20,014) -15.85% 5210 Medicare/Fica 7,173 6,902 7,750 7,750 7,214 (536) -6.92% 5220 Health Insurance 22,713 22,919 23,729 23,729 14,229 (9,500) -40.04% 5220.1 Health Insurance - HSA - - - - 6,532 6,532 N/A 5221 Dental Insurance 1,247 1,204 1,373 1,373 1,842 469 34.16% 5222 Life Insurance 253 317 413 413 644 231 55.93% 5230 Disability - - - 250 - (250) -100.00% 5240 Retirement 6,464 6,457 6,717 6,717 6,093 (624) -9.29% 5199..5398 Total Benefits 37,850 37,800 39,982 40,232 36,554 (3,678) -9.14% 4998..5399 Total Personnel Services 168,135 147,374 166,289 166,539 142,847 (23,692) -14.23% 6100 Office Supplies 2,332 1,758 1,500 1,500 1,500 - 0.00% 6108 Election Supplies 7,168 2,413 5,000 5,000 3,100 (1,900) -38.00% 6120 Code Books - - - 1,000 1,000 - 0.00% 6000..6121.1 Total Supplies 9,500 4,171 6,500 7,500 5,600 (1,900) -25.33% 6212 Voting Machine Maintenance - 1,463 1,750 2,000 1,800 (200) -10.00% 6213 Software Maintenance 6,549 3,122 5,500 5,500 3,900 (1,600) -29.09% 6301 Record Checks 3,199 4,025 4,000 4,000 4,000 - 0.00% 6302 Newspaper Publishing 11,524 10,614 10,000 8,000 8,400 400 5.00% 6304 Postage 3,295 3,331 3,400 4,000 3,810 (190) -4.75% 6121.2..6598 Total Operating 24,567 22,555 24,650 23,500 21,910 (1,590) -6.77% 7100 Training/Conference 1,128 1,670 1,700 2,000 1,920 (80) -4.00% 7120 Dues & Subscriptions 280 502 550 550 600 50 9.09% 7130 Mileage Reimbursement 573 606 450 450 500 50 11.11% 6599..7198 Total Travel/Training 1,981 2,777 2,700 3,000 3,020 20 0.67% 8100 Contracted Services 2,240 5,772 5,562 1,000 5,562 4,562 456.20% 8107 Weights & Measures 21,050 21,680 21,050 21,050 21,050 - 0.00% 7199..8298 Total Purchased Services 23,290 27,452 26,612 22,050 26,612 4,562 20.69% 8403 Cell Phone 300 300 300 300 300 - 0.00% 4997..9899 Total Expenditures 227,773$ 204,629$ 227,051$ 222,889$ 200,289$ (22,600)$ -10.14% 24 2019 Budget Fund 100 - General Government Department: Village Assessor - 5152 DEPARTMENT DESCRIPTION: SERVICES: * All assessment data is subject to open records. * Available to the public is all assessment information readily available at http://assessordata.org. STAFFING (FTE Positions): 2018 ACCOMPLISHMENTS: * Successfully completed Village-wide market revaluation. * Board of Review met and adjourned August 29, 2018. * Two appeals were contested at Board of Review and the valuations were successfully upheld. * Identified Titletown District impact on adjacent neighborhoods. 2019 OBJECTIVES: * Tentative date of 2019 Board of Review May 23, 2019. * Continue to follow market trend and their effect on the overall value and equalized ratio. * Work with Developers, Village staff & Village Board regarding both ongoing and proposed construction projects. * Comply with mandated WI DOR filings and procedures. BUDGET SUMMARY: * Account 8100-Contracted Services: Change due to contractual agreement between the Village and Assessor. Total value also includes the WI DOR Municipal Fee for Assessment of Manufacturing property. It is the Assessor’s responsibility to maintain uniformity within various classifications of property within the Village. The Assessor is governed by Wisconsin State Statute Chapter 70. The Village Assessor is a contracted position with a full-time Assessment Technician who is employed by the Village. 2017 2018 2019 - Budget Assessor Technician 1.00 1.00 1.00 Note: Village Assessor is a contracted position. 25 2019 Budget Fund 100 - General Government Department: Village Assessor - 5152 2016 2017 2018 2018 2019 2019 vs 2018 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change Salaries And Wages 43,592 44,959 46,419 46,419 47,453 1,034 2.23% Overtime/Comptime 2,256 1,164 1,000 1,000 1,000 - 0.00% 4999..5198 Total Salaries And Wages 45,848 46,123 47,419 47,419 48,453 1,034 2.18% 5210 Medicare/Fica 3,142 3,136 3,628 3,628 3,707 79 2.18% 5220 Health Insurance 14,514 15,545 15,157 15,157 14,943 (214) -1.41% 5221 Dental Insurance 1,023 1,038 1,142 1,142 1,142 - 0.00% 5222 Life Insurance 236 298 317 317 324 7 2.21% 5230 Disability - - - 117 - (117) -100.00% 5240 Retirement 2,944 3,206 3,177 3,177 3,174 (3) -0.09% 5199..5398 Total Benefits 21,859 23,223 23,421 23,538 23,290 (248) -1.05% 4998..5399 Total Personnel Services 67,707 69,346 70,840 70,957 71,743 786 1.11% 6100 Office Supplies 213 477 1,000 1,500 1,500 - 0.00% 6213 Software Maintenance 4,821 4,853 5,000 5,000 5,000 - 0.00% 7100 Training/Conference 85 305 350 500 500 - 0.00% 7120 Dues & Subscriptions 1,928 1,732 1,850 2,000 2,000 - 0.00% 6599..7198 Total Travel/Training 2,013 2,037 2,200 2,500 2,500 - 0.00% 8100 Contracted Services 55,691 55,262 55,535 58,000 58,720 720 1.24% 4997..9899 Total Expenditures 130,445$ 131,975$ 134,575$ 137,957$ 139,463$ 1,506$ 1.09% 26 2019 Budget Fund 100 - General Government Department: Finance - 5155 DEPARTMENT DESCRIPTION: SERVICES: * Cash management and investment of Village funds to maximize returns within adopted investment * Preparation of monthly and annual financial statements and coordination of the annual audit. * Preparation of required State of Wisconsin financial reports and forms. * Coordination of the annual Village budget for submission to the Finance & Personnel Committee and Village Board for final adoption. * Responsible for daily and monthly village cash account reconciliations. * Receipting of all monies paid to the Village. * Disbursement of monies to vendors. * Monitor Village’s purchasing policies. * Payroll processing, reconciliation and proper filing with state and federal agencies. * Service Billing and Collection; including fire protection fees, false alarms and other services. STAFFING (FTE Positions): 2018 ACCOMPLISHMENTS: * Received Government Finance Officer Association (GFOA) "Certificate of Achievement for Excellence in Financial Reporting" award for 32nd consecutive year. * Finalized recording and reconciling all accounting for the new community facilities. * Assisted with administration and financial analysis on various Tax Incremental District projects. * Changed internal budgeting process to a single source inputing process for budget stakeholders. * Began integration to new reporting functionality to assist in standard monthly reporting and aid in completion of annual reporting and budgeting. * Performed village treasury duties, including completing monthly bank reconciliation, investment management, daily cash collection and reconciliation, alarm permitting and weights and measures. * Streamlined internal daily processes to provide more efficient and consistent customer receipting. The Finance Department is responsible for the accounting and financial reporting of all Village operations and is entrusted with collecting, depositing and investing all Village funds. This includes the maintenance of all Village financial records, billing and collections, accounts payable, payroll, investment and cash management, and oversight of annual audits. The Finance Department coordinates the annual operating and capital budget process for all Village operations. Long-term department goals include; continued improvement of efficiency of services to other Village departments and the public, and improving timeliness, quality and usefulness of financial information provided to Village officials and citizens. 2017 2018 2019 - Budget Director of Finance (1) 1.00 1.00 1.00 Accountant I (2) 1.00 1.00 1.00 Financial Analyst (3) 1.00 1.00 1.00 Billing Clerk (4) 0.05 0.05 0.30 Total Full-Time Equivalents 3.05 3.05 3.30 Notes: 1. 25% of Finance Director is allocated to the Water, Sewer and Storm Water Utility Funds. 2. 45% of Finance Specialist is allocated to the Water, Sewer and Storm Water Utility Funds. 3. 45% of Finance Analyst is allocated to the Water, Sewer and Storm Water Utility Funds. 4. Clerk will allocate time between Finance (30%), Village Clerk/Treasuer (10%), Building Inspection (10%) and Utility Departments (50%). 27 2019 Budget Fund 100 - General Government Department: Finance - 5155 2019 OBJECTIVES: * Finalize new reporting functionality to assist in standard monthly reporting and aid in completion of annual reporting, including expanding intranet reporting for department heads. * Utilize new reporting tool to aid in preparation of annual budget, including goal to win the GFOA Distinguished Budget Award. * Create PAFR (Public Annual Financial Report) to accompany exist Comprehensive Annual Financial Report (CAFR). * Transition water billing and receipting to the Green Bay Water Utility. BUDGET SUMMARY: * The Clerk role changed to include more General Government responsibilities due to Green Bay Water assuming all billing and collection tasks. Overall, the clerk will take on more Treasury functions. * Account 8100-Contracted Services: Increased slightly due to actual trends. This account holds all outsourced payroll costs, including all end-of-year reporting (W2, 1095 and other federal reports). * Account 8102-Accounting and Auditing: Costs increased slightly due to minor audit price increases. 28 2019 Budget Fund 100 - General Government Department: Finance - 5155 2016 2017 2018 2018 2019 2019 vs 2018 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change Salaries And Wages 118,557 121,243 128,668 128,668 152,648 23,980 18.64% Overtime/Comptime 8 387 - - - - N/A 4999..5198 Total Salaries And Wages 118,565 121,630 128,668 128,668 152,648 23,980 18.64% 5210 Medicare/Fica 7,781 8,239 9,843 9,843 11,677 1,834 18.63% 5220 Health Insurance 32,737 24,548 758 758 2,241 1,483 195.65% 5220.1 Health Insurance - HSA - 6,458 30,222 30,222 25,893 (4,329) -14.32% 5221 Dental Insurance 2,001 1,928 2,169 2,169 2,225 56 2.58% 5222 Life Insurance 359 182 208 208 303 95 45.67% 5230 Disability - - - 295 - (295) -100.00% 5240 Retirement 7,914 8,428 8,620 8,620 9,998 1,378 15.99% 5199..5398 Total Benefits 50,792 49,782 51,820 52,115 52,337 222 0.43% 4998..5399 Total Personnel Services 169,357 171,412 180,488 180,783 204,985 24,202 13.39% 6100 Office Supplies 3,322 4,315 2,500 4,000 3,000 (1,000) -25.00% 6213 Software Maintenance 15,317 20,375 19,000 18,000 18,000 - 0.00% 6302 Newspaper Publishing 199 833 - - - - N/A 6121.2..6598 Total Operating 15,516 21,207 19,000 18,000 18,000 - 0.00% 7100 Training/Conference 1,025 1,354 2,586 3,750 3,000 (750) -20.00% 7120 Dues & Subscriptions 650 650 695 695 695 - 0.00% 7130 Mileage Reimbursement 345 636 750 750 700 (50) -6.67% 6599..7198 Total Travel/Training 2,019 2,640 4,031 5,195 4,395 (800) -15.40% 8100 Contracted Services 62,788 81,377 55,000 53,004 57,000 3,996 7.54% 8101 Computer Consulting 6,500 6,600 9,600 10,200 9,600 (600) -5.88% 8102 Accounting & Auditing 17,650 18,150 19,140 18,900 19,250 350 1.85% 7199..8298 Total Purchased Services 86,938 106,127 83,740 82,104 85,850 3,746 4.56% 8403 Cell Phone 662 835 660 695 660 (35) -5.04% 4997..9899 Total Expenditures 277,814$ 306,536$ 290,419$ 290,777$ 316,890$ 26,113$ 8.98% 29 2019 Budget Fund 100 - General Government Department: Information Technology - 5157 DEPARTMENT DESCRIPTION: STAFFING (FTE Positions): 2018 ACCOMPLISHMENTS: * Technology upgrades to Conference Room B (Display & Sharelink). * Replaced both active directory servers with new hardware and software. * Install new PA system in Public Safety bunk area (ramp-up tone & LED lights in bunk rooms). * Deployed new vehicle management software, cyber security awareness program (NINJIO) and new Building Inspection software (MuniCRM) features and modules. * Deployed Office 365 Pro Plus Software (replaced existing Office 2010 product). * Replaced existing pc/laptop hardware according to predetermined replacement schedule. * Deployed new interview room hardware and software in Public Safety Department. * Installed new mobile work stations in all Water Department & Code Enforcements vehicles. 2019 OBJECTIVES: * Replace and install a new Village SAN (storage server) and switches. * Replace two Village host servers. * Replace Village garage network cabinet. * Annual replacement of older pc/laptop hardware. * Install fiber backbone run (server room to patch panel room). * 2019 capital moved to and purchased with Oneida Service Agreement dollars includes: SAN Storage Server, Host Server, Annual PC Replacements, Switches, Network Cabinet, and License Upgrades. The Information Technology Department is responsible for technology used throughout Village Hall and other Village facilities. The IT Department supports and maintains organization-wide telecommunications systems including the wide area network, local area networks, and telephone and voice mail systems. Services include data center management and network security, help desk support and ongoing support and maintenance for office automation equipment including desktop, laptop & tablet PC’s. The IT Department takes the lead responsibility for planning and managing the installation of new organization-wide systems and applications, support for applications including specialized department functions. Department is staffed by a Network Administrator. 2017 2018 2019 - Budget Network Administrator 1.00 1.00 1.00 Desktop Support Technician 0.00 0.50 0.50 Total Full-Time Equivalents 1.00 1.50 1.50 Note: 20% of both positions are allocated to the Water, Sewer and Storm Water Utility Funds. 30 2019 Budget Fund 100 - General Government Department: Information Technology - 5157 2016 2017 2018 2018 2019 2019 vs 2018 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change Salaries And Wages 41,993 45,125 61,038 78,485 72,456 (6,029) -7.68% 5210 Medicare/Fica 2,815 2,971 4,669 6,004 5,543 (461) -7.68% 5220 Health Insurance 11,374 12,436 12,125 12,125 17,931 5,806 47.88% 5221 Dental Insurance 802 830 913 913 913 - 0.00% 5222 Life Insurance 42 48 61 61 86 25 40.98% 5230 Disability - - - 130 - (130) -100.00% 5240 Retirement 2,665 3,060 3,586 3,586 3,743 157 4.38% 5199..5398 Total Benefits 17,698 19,345 21,354 22,819 28,216 5,397 23.65% 4998..5399 Total Personnel Services 59,691 64,469 82,392 101,304 100,672 (632) -0.62% 6100 Office Supplies 2,055 5,637 3,000 3,000 3,000 - 0.00% 6213 Software Maintenance 9,657 17,603 33,608 36,090 33,000 (3,090) -8.56% 7100 Training/Conference - 28 - - - - N/A 7120 Dues & Subscriptions - 228 - - - - N/A 6599..7198 Total Travel/Training - 256 - - - - N/A 8100 Contracted Services 9,320 1,005 9,876 4,000 10,114 6,114 152.85% 8101 Computer Consulting 35,866 23,481 16,772 25,200 25,200 - 0.00% 7199..8298 Total Purchased Services 45,186 24,486 26,648 29,200 35,314 6,114 20.94% 8403 Cell Phone - 200 450 - 480 480 N/A 9120 Equipment > $5000 8,908 16,938 27,245 9,245 - (9,245) -100.00% 9121 Equipment < $5000 41,021 44,780 40,900 40,900 - (40,900) -100.00% 8599..9198 Total Capital Outlay 49,929 61,719 68,145 50,145 - (50,145) -100.00% 4997..9899 Total Expenditures 166,518$ 174,369$ 214,242$ 219,739$ 172,466$ (47,273)$ -21.51% 31 2019 Budget Fund 100 - General Government Department: Building Inspection - 5241 DEPARTMENT DESCRIPTION: SERVICES: * Issue building permits and provide instruction. * Property zoning (classification and permitted uses). * Guidance and approval process for site and property development (Site Plan Review Committee). * Enforcement of national, state and local building codes and ordinances. * Municipal Code enforcement for complaints/violations and property maintenance inspection for residential and commercial properties. STAFFING (FTE Positions): The primary objective for the Village of Ashwaubenon Building Inspection Department is to protect the safety, health, and welfare of the residents, transients, and general public through the issuance of building permits and inspections while maintaining neighborhood aesthetics and property values. The Building Inspection Department also encompasses the Code Enforcement Division and works closely with other Village departments, Village Board, Plan Board, Site Plan Review Committee, Zoning Board of Appeals and other various committees. 2017 2018 2019 - Budget Senior Building Inspector 1.00 1.00 1.00 Senior Building Inspector (1) 1.00 1.00 1.00 Customer Service Rep/Secretary (2) 0.30 0.30 0.30 Code Enforcement Official 0.40 0.40 0.40 Total Full-Time Equivalents 2.70 2.70 2.70 Notes: 1. 40% of Building Inspector is allocated to the Water, Sewer and Storm Water Utility Funds. 2. Secretary position is allocated among multiple departments; 30% to Building Inspection. 32 2019 Budget Fund 100 - General Government Department: Building Inspection - 5241 2016 2017 2018 2018 2019 2019 vs 2018 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change Salaries And Wages 133,562 135,491 130,215 138,617 145,914 7,297 5.26% Overtime/Comptime - 40 75 75 - (75) -100.00% 4999..5198 Total Salaries And Wages 133,562 135,530 130,290 138,692 145,914 7,222 5.21% 5210 Medicare/Fica 8,851 9,117 9,967 10,610 11,163 553 5.21% 5220 Health Insurance 34,180 30,665 18,640 20,193 23,161 2,968 14.70% 5220.1 Health Insurance - HSA - 2,619 11,315 12,258 9,798 (2,460) -20.07% 5221 Dental Insurance 2,000 1,972 2,169 2,169 2,207 38 1.75% 5222 Life Insurance 184 201 246 246 193 (53) -21.54% 5230 Disability - - - 282 - (282) -100.00% 5240 Retirement 7,735 8,130 7,345 8,283 8,558 275 3.32% 5199..5398 Total Benefits 52,949 52,704 49,682 54,041 55,080 1,039 1.92% 4998..5399 Total Personnel Services 186,511 188,234 179,972 192,733 200,994 8,261 4.29% 6100 Office Supplies 157 1,718 900 1,500 900 (600) -40.00% 6109 Forms 174 - 150 150 - (150) -100.00% 6111 State Stamps 829 829 900 1,320 900 (420) -31.82% 6120 Code Books - - - 750 - (750) -100.00% 6000..6121.1 Total Supplies 1,160 2,546 1,950 3,720 1,800 (1,920) -51.61% 6122 Gas & Oil 2,255 2,114 2,040 2,484 2,040 (444) -17.87% 6213 Software Maintenance 300 300 300 300 300 - 0.00% 6303 Licenses - 6 150 1,875 150 (1,725) -92.00% 6121.2..6598 Total Operating 2,555 2,420 2,490 4,659 2,490 (2,169) -46.56% 7100 Training/Conference 1,989 2,505 2,500 2,500 2,500 - 0.00% 7120 Dues & Subscriptions 385 430 430 375 430 55 14.67% 7130 Mileage Reimbursement 28 - - - - - N/A 6599..7198 Total Travel/Training 2,402 2,935 2,930 2,875 2,930 55 1.91% 8100 Contracted Services 180 889 12,080 1,200 1,200 - 0.00% 8201 Vehicle Repairs 753 481 750 1,500 800 (700) -46.67% 8202 Equipment Use Charge 1,660 - - - - - N/A 7199..8298 Total Purchased Services 2,593 1,370 12,830 2,700 2,000 (700) -25.93% 8403 Cell Phone 1,891 1,855 1,800 1,860 1,800 (60) -3.23% 4997..9899 Total Expenditures 197,112$ 199,361$ 201,972$ 208,547$ 212,014$ 3,467$ 1.66% 33 2019 Budget Fund 100 - General Government Department: Legal Services - 5161 DEPARTMENT DESCRIPTION: SERVICES: * Advise the Village Board, Committees and Staff on legal matters. * Draft Ordinances, Resolutions and other Board and Committee documents. * Draft various legal documents for development, purchase, use and sale of real estate. * Review and draft contracts as needed for Village Departments, construction and other services. * Prosecute municipal court citations. * Oversite of Village related litigation. STAFFING (FTE Positions): 2018 ACCOMPLISHMENTS: * Drafted lease agreement and handled numerous real estate transactions for the Green Bay Bullfrogs Stadium Project including construction and bidding questions. * Prosecuted various levels of municipal court citations at both the pretrial and trial level. * Drafted development and purchase agreements and related real estate documents concerning housing projects located within the Village. * Revised and updated numerous Ashwaubenon Municipal Code provisions. * Engaged in discussions and drafted and reviewed agreements concerning the Expo Center Project. * Participated in numerous development project meetings with potential developers. * Handled and advised staff on various public records issues. * Participated in annual alcohol compliance meetings as part of liquor license renewal process. * Participated and provided oversight for litigation concerning Klipstine Park. * Continued enforcement and monitoring efforts towards Short-Term Rental Properties. 2019 OBJECTIVES: * Engage in Collective Bargaining Negotiations with Public Safety Bargaining Unit. * Monitor legislative and legal changes and updates to ensure Village compliance with new laws and regulations. * Continue to research and address additional ordinance changes for more clear and concise Municipal Code provisions. * Provide public records training to Village staff. * Maintain supportive role and execute task quickly related to ongoing development projects. * Work with Community Development to update zoning and building code provisions. BUDGET SUMMARY: * Staff reallocation to include legal assistant help from a full-time employee that creates additional benefit cost to the department. Time allocation is reduced from 50% to 30% due to trend analysis. The Department of Legal Services provides legal advice and opinions to the Village Board, Village Committees and Village Staff. The department may also contract with outside legal sources if necessary to assist with unplanned litigation, labor and employment issues, and other legal questions in specialty areas as the need may arise. 2017 2018 2019 - Budget Village Attorney 1.00 1.00 1.00 Deputy Clerk / Legal Assistant 0.50 0.50 0.30 Total Full-Time Equivalents 1.50 1.50 1.30 Note: Deputy Clerk / Legal Assistant will allocate time between Legal (30%) and Village Clerk/Treasurer (70%). 34 2019 Budget Fund 100 - General Government Department: Legal Services - 5161 2016 2017 2018 2018 2019 2019 vs 2018 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change Salaries And Wages - 105,388 114,634 114,634 114,978 344 0.30% 5210 Medicare/Fica - 7,313 8,769 8,769 8,795 26 0.30% 5220.1 Health Insurance - HSA - - - - 2,799 2,799 N/A 5221 Dental Insurance - - - - 342 342 N/A 5222 Life Insurance - - - - 270 270 N/A 5240 Retirement - 5,602 6,096 6,096 7,531 1,435 23.54% 5199..5398 Total Benefits - 12,916 14,865 14,865 19,737 4,872 32.77% 4998..5399 Total Personnel Services - 118,304 129,499 129,499 134,715 5,216 4.03% 6100 Office Supplies - 2,084 - - - - N/A 6120 Code Books - 84 - - - - N/A 6000..6121.1 Total Supplies - 2,169 - - - - N/A 6302 Newspaper Publishing 200 - - - - - N/A 6304 Postage - 24 - - - - N/A 6121.2..6598 Total Operating 200 24 - - - - N/A 7100 Training/Conference - 1,133 1,200 1,500 1,500 - 0.00% 7120 Dues & Subscriptions - 2,544 7,032 4,000 5,500 1,500 37.50% 7130 Mileage Reimbursement - 57 - - - - N/A 6599..7198 Total Travel/Training - 3,734 8,232 5,500 7,000 1,500 27.27% 8100 Contracted Services 104,288 22,493 10,000 10,000 10,000 - 0.00% 8403 Cell Phone - 763 636 - 636 636 N/A 4997..9899 Total Expenditures 104,488$ 147,486$ 148,367$ 144,999$ 152,351$ 7,352$ 5.07% 35 2019 Budget Fund 100 - General Government Department: Village Hall Maintenance - 5171 DEPARTMENT DESCRIPTION: SERVICES: * Heating, cooling and plumbing/mechanical system operation and maintenance. * Lighting system operation and maintenance for Village Hall and Parking Lots. * Utility (electric, natural gas, water, sewer) services for Village Hall. * Parking lot maintenance for Village Hall. * Janitorial services for Village Hall. STAFFING (FTE Positions): 2018 ACCOMPLISHMENTS: * Completed safety-eye replacement on all Village Hall garage doors serving Public Safety bringing all doors into code compliance. * Village Hall boiler system (3-unit system vintage 1993) was replaced with a 2-unit system allowing for more efficient natural gas usage (approximately 15% gain in burning efficiency) and a more reliability as the previous boilers no longer had in-stock repair parts (averaging 14 service calls per heating season). 2019 OBJECTIVES: * Complete an energy audit of the Village Hall lighting, heating and cooling systems. At the time of the budget creation, there are three companies discussing free energy audits for Village Hall. Depending on the size and scope of any audit recommendations (LED lighting upgrades, Sensor implementation, etc.), they will be budgeted in future years. * Planning for the rehabilitation of the South Village Hall Parking Lot. As part of a three-year program, the Village Hall Parking Lots will be resurfaced/restriped starting with the South Lot in 2020 (coordinated with the Ashwaubenon Ballpark Project), the West Lot in 2021 and the North Lot in 2022. BUDGET SUMMARY: * Operational, maintenance and janitorial supply accounts are merged together in the Operation account for the 2019 budget as all costs are truly considered operational. * Account 8106 - Cleaning Contract - Amount reduced $7,500 for services completed by new Community Center/Park Maintenance worker. The Village Hall Maintenance Department provides the background support services for the building and grounds at Village Hall. The common support services include the operation and maintenance of the heating and cooling systems, lighting and plumbing systems, parking lot maintenance, as well as the janitorial services for the building itself.Village Hall Maintenance tasks are staffed by the Public Works Field Operators as needs arise. Each employee codes their timecards accordingly. For budgeting purposes, a portion of the total Public Works Maintenance employee budgeted wages are allocated to this budget based on prior year trends and projected 2018 projects. 36 2019 Budget Fund 100 - General Government Department: Village Hall Maintenance - 5171 2016 2017 2018 2018 2019 2019 vs 2018 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change Salaries And Wages 527 2,136 7,846 20,000 5,500 (14,500) -72.50% 5210 Medicare/Fica 36 144 765 1,530 421 (1,109) -72.48% 5220 Health Insurance 187 755 - 5,775 1,401 (4,374) -75.74% 5221 Dental Insurance 10 35 - 279 84 (195) -69.89% 5222 Life Insurance 1 4 - 57 11 (46) -80.70% 5230 Disability - - - 39 - (39) -100.00% 5240 Retirement 35 131 - 1,120 283 (837) -74.73% 5199..5398 Total Benefits 269 1,068 765 8,800 2,200 (6,600) -75.00% 4998..5399 Total Personnel Services 796 3,204 8,611 28,800 7,700 (21,100) -73.26% 6101 Operational Supplies 2,816 1,422 500 3,600 10,800 7,200 200.00% 6113 Maintenance Supplies 2,190 3,579 5,000 1,800 - (1,800) -100.00% 6116 Janitorial Supplies 7,009 2,203 3,600 8,400 - (8,400) -100.00% 6000..6121.1 Total Supplies 12,014 7,204 9,100 13,800 10,800 (3,000) -21.74% 6211 Repairs-Building/Equipment 23,553 29,310 18,800 22,800 22,800 - 0.00% 6214 Fire Alarm/Security Maint 1,003 875 3,146 1,250 2,000 750 60.00% 6121.2..6598 Total Operating 24,556 30,184 21,946 24,050 24,800 750 3.12% 8106 Cleaning Contract 37,492 30,426 38,000 40,800 33,300 (7,500) -18.38% 8400 Gas & Electric 59,613 56,990 55,936 57,012 57,516 504 0.88% 8401 Water/Sewer/Storm Water 8,402 9,419 10,500 9,000 11,000 2,000 22.22% 8399..8498 Total Utilities 68,014 66,408 66,436 66,012 68,516 2,504 3.79% 9121 Equipment < $5000 - 1,712 - - - - N/A 4997..9899 Total Expenditures 142,872$ 139,139$ 144,093$ 173,462$ 145,116$ (28,346)$ -16.34% 37 2019 Budget Fund 100 - General Government Department: General Government - 5100 DEPARTMENT DESCRIPTION: SERVICES: * General office supply costs such as paper, copy machines and telephone services. * Fees for credit card, banking and investment services. * General property & liability and workers' compensation insurance. * Unemployment claims. * Wage reserve to cover unsettled union wages and other unplanned personnel services changes. 2019 OBJECTIVES: * Continue review of investment options to help reduce overall investment costs. * Continue to review telephone and copy machine providers to ensure lowest cost service option. BUDGET SUMMARY: * Service fees for postage, copying, credit cards, banking, investments and telephone are reviewed annually for cost savings potential. * Account 8305-Property & Liability Insurance: Slight rise in General Fund allocation of total cost due to higher percentage of building valuation (due to the new community center, auditorium and * Account 8309-Workers Comp Insurance: Reduction in premium costs due to lower workers comp * The three-year average of workers' compensation claims has decreased leading to a reduction in insurance costs. The General Government department accounts for general, nonoperational costs covering all employees or multiple departments or services within the Village, such as property insurance, copy machines and postage. 38 2019 Budget Fund 100 - General Government Department: General Government - 5100 2016 2017 2018 2018 2019 2019 vs 2018 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change 4998..5399 Total Personnel Services 1,421 - - - - - N/A 6100 Office Supplies 5,719 5,786 5,000 6,500 5,000 (1,500) -23.08% 6304 Postage 26,672 23,426 26,500 28,200 26,400 (1,800) -6.38% 6305 Copy Machine 29,213 19,411 18,000 21,000 18,900 (2,100) -10.00% 6307 Credit Card Fees 22,353 20,067 21,000 21,000 21,000 - 0.00% 6121.2..6598 Total Operating 78,238 62,903 65,500 70,200 66,300 (3,900) -5.56% 8100 Contracted Services 300 3,895 - - - - N/A 8118 Bank Fees 8,351 23,415 32,000 12,500 30,000 17,500 140.00% 8119 Investment Fees 21,976 16,518 16,500 16,500 16,500 - 0.00% 7199..8298 Total Purchased Services 30,626 43,828 48,500 29,000 46,500 17,500 60.34% 8305 Property & Liability Insurance 97,431 90,332 106,708 102,648 110,791 8,143 7.93% 8306 Employee Assistance Program 3,647 3,652 3,432 3,432 3,600 168 4.90% 8307 Unemployment 514 1,379 1,000 10,000 3,750 (6,250) -62.50% 8309 Workers Comp Insurance 302,633 302,240 223,686 296,020 236,387 (59,633) -20.14% 8299..8398 Total Insurance 404,225 397,603 334,826 412,100 354,528 (57,572) -13.97% 8402 Telephone/Pagers 25,993 24,246 22,000 24,500 22,675 (1,825) -7.45% 8405 Television Expenses - 26 141 - 132 132 N/A 8399..8498 Total Utilities 25,993 24,273 22,141 24,500 22,807 (1,693) -6.91% 8500 Wage Reserve 4,000 - - 7,676 9,046 1,370 17.85% 9120 Equipment > $5000 22,542 - - - - - N/A 9121 Equipment < $5000 - 11,761 - - - - N/A 8599..9198 Total Capital Outlay 22,542 11,761 - - - - N/A 4997..9899 Total Expenditures 572,764$ 546,153$ 475,967$ 549,976$ 504,181$ (45,795)$ -8.33% Other Financing Uses 9200 Operating Transfer Out 293,310 142,857 1,490,000 1,490,000 - (1,490,000) -100.00% 4997..9899 Total Expenditures 866,074$ 689,010$ 1,965,967$ 2,039,976$ 504,181$ (1,535,795)$ -75.28% 39 2019 Budget Fund 100 - General Government Department: Public Safety - Police/Fire/Rescue - 5210 DEPARTMENT DESCRIPTION: SERVICES: * Provides high-quality police, fire and emergency medical services in partnership with the community through dedicated efforts and innovative programs. STAFFING (FTE Positions): 2018 ACCOMPLISHMENTS: * Replacement of (18) outdated portable radios. * Purchase and training with new extrication equipment. * Installation of new fire garage exhaust system. * Installation of new station emergency paging system. * Purchase and installation of turnout gear washer and dryer. * Received grant to replace (1) in-car video camera. 2019 OBJECTIVES: * Replace outdated portable and mobile radios. * Work with developers in Phase II of the Titletown District. * Purchase and training of the new self-contained breathing apparatus equipment. * Perform joint water rescue training with De Pere Fire Department. The Ashwaubenon Department of Public Safety offers police, fire and rescue services along with a variety of prevention and community support functions. The Village of Ashwaubenon has a population of approximately 18,000 people and a daytime working population of 50,000 people. Ashwaubenon Department of Public Safety has “PRIDE” in serving the community. Each day Public Safety strives to do it’s very best to serve the community; to go the extra mile to meet individual needs. 2017 2018 2019 - Budget Public Safety Director 1.00 1.00 1.00 Commanders 2.00 2.00 2.00 Captain of Investigations 1.00 1.00 1.00 Lieutenants 9.00 9.00 9.00 Officers 38.00 38.00 38.00 Community Service Officers 1.50 1.50 1.50 Support Services 3.80 3.80 3.80 Confidential 1.00 1.00 1.00 Crossing Guard Part-time Part-time Part-time Fire/Rescue - Paid on Call Part-time Part-time Part-time Total Full-Time Equivalents 57.30 57.30 57.30 Note: Crossing Guards and Paid on Call are budgeted costs; actuals vary as services are needed. 40 2019 Budget Fund 100 - General Government Department: Public Safety - Police/Fire/Rescue - 5210 BUDGET SUMMARY: * All prior years' Capital Outlay costs were contained within this budget [General Fund (100), Public Safety department (5210)]. The 2019 budget is moving these costs to Fund 430 to help provide a more consistant operating budget within the General Fund and help segragate capital related costs. * Overtime accounts increased and/or adjusted due to historic trends. * Account 5111-3353-Rescue Training: Decrease $3,000 due to trends. * Account 5103-POC Pay: Decrease due to trends. * Account 6101-3303-Rescue supplies: Increased pharmacy and medical equipment costs * Account 6101-3309: Move software maintenance items to Account 6213. * Account 6213 - Moved software maintenance items (ImageTrend software, LexisNexis software, etc.) from account 6101-3309. * Account 6215-Equipment Maintenance: Shifted equipment maintenance costs from operational supplies (Hose Testing-$3,400; Ladder Testing-$2,400; Jaws Service-$1,625, Air Compressor-$700; SCBA Mask Test-$575; Fire Extinguisher Testing-$425). * Account 7140-DAAT/Fitness: Increase for the replacement of "Red Man Training" DAAT equipment - $1,940 * Account 8203-Radio Maintenance: One-time radio reprogramming cost in 2018. * Account 8300-Physical Exams: Based on actual rehires. Less rehires in recent years. 41 2019 Budget Fund 100 - General Government Department: Public Safety - Police/Fire/Rescue - 5210 2016 2017 2018 2018 2019 2019 vs 2018 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change Wages 3,853,199 4,080,299 4,252,177 4,273,177 4,409,152 135,975 3.18% 5120 Longevity 4,406 4,160 4,320 4,320 4,320 - 0.00% 5150 Holiday Pay 218,744 228,249 258,532 238,265 255,663 17,398 7.30% 5101 Fitness 51,706 54,588 56,455 69,188 63,735 (5,453) -7.88% 5102 FLSA 60,450 58,253 65,000 65,000 65,000 - 0.00% 5111 Overtime - N/A 5111 3311 - County Court 4,687 6,831 5,200 5,200 5,700 500 9.62% 5111 3312 - Municipal Court 3,566 2,675 4,000 4,000 3,700 (300) -7.50% 5111 3313 - Emergency Call-in 3,964 53,468 45,684 45,684 52,000 6,316 13.83% 5111 3314 - Regular 69,018 45,666 44,982 33,600 46,800 13,200 39.29% 5111 3315 - Meetings 17,988 13,566 18,000 18,000 18,000 - 0.00% 5111 3316 - Special Occurances 33,590 46,354 52,453 52,453 46,400 (6,053) -11.54% 5111 3317 - Packers Games 36,103 37,680 37,500 34,187 37,700 3,513 10.28% 5111 3318 - Arena Inspection 2,126 2,844 5,000 3,000 3,000 - 0.00% 5111 3319 - Court Officer 4,145 4,504 5,000 4,300 4,500 200 4.65% 5111 3323 - Liaison 11,523 11,569 10,120 - 11,000 11,000 N/A 5111 3330 - Drug Task Force 7,781 4,064 4,500 - - - N/A 5111 3351 - Police Inservice 13,208 21,596 27,000 18,500 23,500 5,000 27.03% 5111 3352 - Fire Inservice 10,421 8,433 11,000 7,900 9,000 1,100 13.92% 5111 3353 - Rescue Inservice 21,288 18,611 28,000 28,000 25,000 (3,000) -10.71% 5111 3370 - Honor Guard 1,476 2,292 6,500 - 4,000 4,000 N/A 5111 3371 - Public Fire Education 1,223 4,092 1,375 - 1,500 1,500 N/A 5111 5500 - BOTS Grants 40,720 20,548 18,510 - 20,000 20,000 N/A 5130 Comp Time 183,294 211,036 245,000 200,000 225,000 25,000 12.50% 5103 Fire/Rescue Meeting Pay 37,626 35,354 36,000 45,000 40,000 (5,000) -11.11% 4999..5198 Total Salaries And Wages 4,692,251 4,976,733 5,242,308 5,149,774 5,374,670 224,896 4.37% 5210 Medicare/Fica 322,405 339,964 393,958 393,958 411,165 17,207 4.37% 5220 Health Insurance 860,493 888,141 740,415 769,687 829,319 59,632 7.75% 5220.1 Health Insurance - HSA - 26,922 146,404 146,404 116,643 (29,761) -20.33% 5221 Dental Insurance 47,059 49,782 55,556 55,556 56,320 764 1.38% 5222 Life Insurance 4,059 8,452 8,744 8,744 9,875 1,131 12.93% 5230 Disability - - - 8,733 - (8,733) -100.00% 5240 Retirement 458,084 542,634 591,000 488,268 602,770 114,502 23.45% 5300 Public Safety Trust Fund Contr 47,000 47,500 47,000 47,000 47,000 - 0.00% 5199..5398 Total Benefits 1,739,100 1,903,395 1,983,077 1,918,350 2,073,092 154,742 8.07% 4998..5399 Total Personnel Services 6,431,351 6,880,128 7,225,385 7,068,124 7,447,762 379,638 5.37% 6100 Office Supplies 5,005 6,045 6,500 8,000 8,000 - 0.00% Operational Supplies 6101 General Office 2,346 2,049 5,320 4,992 4,992 - 0.00% 6101 3301 - Police 5,390 5,714 6,200 7,816 6,600 (1,216) -15.56% 6101 3302 - Fire 18,835 16,847 7,375 17,325 8,200 (9,125) -52.67% 6101 3303 - Rescue 16,519 27,533 25,000 25,000 30,000 5,000 20.00% 6101 3304 - Communications - 633 750 1,500 500 (1,000) -66.67% 6101 3305 - Investigations 2,784 2,735 2,750 4,000 4,000 - 0.00% 6101 3307 - Police Blood Draws - - 1,000 1,000 1,000 - 0.00% 6101 3309 - Electronics 14,300 12,883 5,000 16,000 2,000 (14,000) -87.50% 6101 3360 - Crossing Guards 113 674 500 500 850 350 70.00% 6101 5308 - EMS Grant 2,498 8,415 6,980 6,980 6,980 - 0.00% 6102 Evidence Supplies 1,823 2,162 2,395 2,395 2,395 - 0.00% 6105 Range Supplies 11,897 14,977 15,000 15,300 15,300 - 0.00% 6109 Forms 3,093 2,193 2,000 4,000 2,500 (1,500) -37.50% 6113 Maintenance Supplies 2,064 1,519 - - - - N/A 6116 Janitorial Supplies 8,040 6,992 7,800 7,800 7,800 - 0.00% 6000..6121.1 Total Supplies 94,709 111,371 94,570 122,608 101,117 (21,491) -17.53% 42 2019 Budget Fund 100 - General Government Department: Public Safety - Police/Fire/Rescue - 5210 2016 2017 2018 2018 2019 2019 vs 2018 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change 6122 Gas & Oil 69,024 75,303 75,924 75,924 75,924 - 0.00% 6211 Repairs-Building/Equipment 12,574 17,881 15,430 15,430 15,430 - 0.00% 6213 Software Maintenance 10,350 11,980 16,500 9,000 33,500 24,500 272.22% 6214 Fire Alarm/Security Maint 84 38 - - - - N/A 6215 Equipment Maintenance - - 9,125 - 9,125 9,125 N/A 6305 Copy Machine 5,901 - - - - - N/A 6306 Building Furnishings 2,020 3,049 2,500 2,500 2,800 300 12.00% Uniforms 6401 General Officer 56,354 53,901 60,500 60,500 60,500 - 0.00% 3370 - Honor Guard 1,185 1,374 1,805 1,805 1,805 - 0.00% Grant Expenses 6500 Public Education - 1,485 - - - - N/A 5308 - EMS Grant - 3,085 - - - - N/A 6501 Asset Forfeiture Expenses 2,702 - - - - - N/A 6502 Public Education 2,756 2,539 2,750 3,800 3,800 - 0.00% 6505 ATV Patrol 533 733 750 1,150 1,150 - 0.00% 6121.2..6598 Total Operating 163,482 171,368 185,284 170,109 204,034 33,925 19.94% 7100 Training/Conference 35,441 26,938 41,100 35,700 35,700 - 0.00% 7120 Dues & Subscriptions 4,216 4,791 4,200 4,200 4,200 - 0.00% 7130 Mileage Reimbursement 308 78 - - - - N/A 7140 Daat & Fitness 1,169 1,200 2,500 2,500 4,440 1,940 77.60% 6599..7198 Total Travel/Training 41,135 33,007 47,800 42,400 44,340 1,940 4.58% 8104 Mutual Aid 18,021 18,627 18,384 18,775 18,775 - 0.00% 8201 Vehicle Repairs 70,528 89,093 75,000 88,065 88,065 - 0.00% 8202 Equipment Use Charge 186,586 178,222 139,205 139,205 194,945 55,740 40.04% 8203 Radio Maintenance 8,426 15,843 7,500 24,000 4,000 (20,000) -83.33% 7199..8298 Total Purchased Services 283,561 301,784 240,089 270,045 305,785 35,740 13.23% 8300 Physical/Psych Exams 9,032 5,685 4,000 9,130 4,400 (4,730) -51.81% 8400 Gas & Electric - - 8,797 - 9,000 9,000 N/A 8401 Water/Sewer/Storm Water - - 1,734 - 1,800 1,800 N/A 8402 Telephone/Pagers 10,294 3,623 3,600 6,500 6,500 - 0.00% 8403 Cell Phone 26,921 24,893 25,000 28,068 26,100 (1,968) -7.01% 8404 Teletype 4,146 4,146 4,536 4,536 4,536 - 0.00% 8399..8498 Total Utilities 41,361 32,662 43,667 39,104 47,936 8,832 22.59% 9121 Equipment < $5000 29,538 43,878 33,172 33,172 - (33,172) -100.00% 4997..9899 Total Expenditures 7,094,168$ 7,579,884$ 7,873,967$ 7,754,692$ 8,155,374$ 400,682$ 5.17% 43 2019 Budget Fund 100 - General Government Department: Fire Inspection - 5230 DEPARTMENT DESCRIPTION: SERVICES: * State mandated fire inspections and reinspection of commercial properties and multi-tenant buildings. * Site plan review of new buildings. * Oversee Knox Box Program for the Village. STAFFING (FTE Positions): 2018 ACCOMPLISHMENTS: * Completed 3,016 fire inspections. * Estimated 1,400 violations recorded. * Installed four residential Knox Boxes. * Improved communication with Public Safety responders by creating the "building hazards" file in an effort to make responders aware of potential hazards that may impact fire operations. * Revised short-term rental regulations by creating a list of fire safety requirements to be entered as a municipal code (pending approval). * Improved relationship with PMI in providing fire inspection services at the Resch, Brown County Memorial Arena and Shopko Hall. * Continued collection of Business Information Logs. * Continuation and follow-up on the Residential Knox Box Program. 2019 OBJECTIVES: * Work with finance department to streamline and automate inspection process to aid in a more efficient and timely completion. * Reorganize Residential Knox Box Program to increase efficiency and to keep accurate tracking. * Begin implementing re-inspection fees in an effort to clean up reoccurring violations and to correct immediate threats to life safety in buildings. * Continue to find new ways to build communication with Public Safety responders. * Conduct voluntary home safety inspections upon request to reduce the potential for residential fires. * Continue to provide quality fire inspection services for PMI events. * Continue collection of Business Information Logs. * Put more of an emphasis on identifying and ensuring maintenance of private hydrants during inspections. Create a system to make private hydrants more identifiable to Public Safety responders so they may be used as designed during potential fire operations. The Fire Inspection Department conducts inspections of commercial buildings within the Village of Ashwaubenon. Commercial buildings in the Village consist of every building with the exception of 1 or 2 family dwellings. The State of Wisconsin mandated the number of inspections that must be completed in a calendar year. 2017 2018 2019 - Budget Fire Inspector 1.00 1.00 1.00 Part-Time Inspectors (2) 0.58 1.00 1.00 Total Full-Time Equivalents 1.58 2.00 2.00 Note: Part-time Inspectors are budgeted at 1,040 hours each; actuals vary as services are needed. 44 2019 Budget Fund 100 - General Government Department: Fire Inspection - 5230 2016 2017 2018 2018 2019 2019 vs 2018 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change Salaries And Wages 66,523 75,637 59,967 71,427 81,619 10,192 14.27% Overtime/Comptime 1,012 344 - - - - N/A 4999..5198 Total Salaries And Wages 67,535 75,981 59,967 71,427 81,619 10,192 14.27% 5210 Medicare/Fica 4,766 5,480 4,587 5,464 6,244 780 14.28% 5220 Health Insurance 14,319 11,525 - 16,336 22,414 6,078 37.21% 5220.1 Health Insurance - HSA - 3,491 - - - - N/A 5221 Dental Insurance 1,038 958 - 1,142 1,142 - 0.00% 5222 Life Insurance - 31 10 51 54 3 5.88% 5230 Disability - - - 110 - (110) -100.00% 5240 Retirement 4,368 4,551 6,643 4,638 3,500 (1,138) -24.54% 5199..5398 Total Benefits 24,491 26,035 11,240 27,741 33,354 5,613 20.23% 4998..5399 Total Personnel Services 92,026 102,016 71,207 99,168 114,973 15,805 15.94% 6100 Office Supplies 745 713 800 900 900 - 0.00% 6101 Operational Supplies - - - - - - N/A 6000..6121.1 Total Supplies 745 713 800 900 900 - 0.00% 6122 Gas & Oil 1,775 1,114 1,200 2,292 1,200 (1,092) -47.64% 6213 Software Maintenance 750 750 750 4,087 2,000 (2,087) -51.06% 6401 Uniforms 796 1,805 1,400 1,400 2,000 600 42.86% 6121.2..6598 Total Operating 3,320 3,669 3,350 7,779 5,200 (2,579) -33.15% 7100 Training/Conference 395 550 650 1,300 2,000 700 53.85% 7120 Dues & Subscriptions 215 1,520 1,500 1,500 1,500 - 0.00% 7130 Mileage Reimbursement 140 - - - - - N/A 6599..7198 Total Travel/Training 750 2,070 2,150 2,800 3,500 700 25.00% 8201 Vehicle Repairs 138 1,191 750 1,500 1,500 - 0.00% 8300 Physical/Psych Exams 137 - - - - - N/A 8403 Cell Phone 670 773 900 707 900 193 27.30% 4997..9899 Total Expenditures 97,787$ 110,431$ 79,157$ 112,854$ 126,973$ 14,119$ 12.51% 45 2019 Budget Fund 100 - General Government Department: Engineering - 5405 DEPARTMENT DESCRIPTION: SERVICES: * Design and Bidding Coordination for all Village construction projects. * Construction Engineering and Administration for all Village construction projects. * GIS Database and Data Maps for all Village Planning and Development Projects. * Engineering Review of all Pre-Development and Site Plan Review submittals. * Right-of-Way Permit Administration. * Interdepartmental engineering services. STAFFING (FTE Positions): 2018 ACCOMPLISHMENTS: * Completed roadway design coordination for the Cormier Road Reconstruction Project (Oneida Street to Ashland Avenue). * Completed utility reconstruction engineering and administration for the Cormier Road Reconstruction Project (Oneida Street to Ashland Avenue). * Completed construction engineering and administration of the Marina Lane and Marina Circle R/O/W construction involved with the development of the Manseau Flats project. * Completed the design, bidding and construction administration of the Mike McCarthy Way Reconstruction Project (Holmgren Way to Ashland Avenue). * Continued the utility and roadway design for the Element Way Reconstruction Project. * Completed the design, bidding and construction administration of the Coronis Pond Project, Main Avenue Pond Expansion Project, Ashland Avenue Pond Expansion Project and Hansen Road Storm Sewer Reconstruction Project. * Continued the utility design for the SW Village Development Plan. * Continued design administration of the Vanderperren Reconstruction Project (Tentative 2021 Reconstruction). * Coordinated construction of 2018 Mill/Pave Program. * Implemented new website/social media construction update program for large projects. The Engineering Department is responsible for administering all municipal construction projects, maintaining a current geographic information system (GIS), administering all right-of-way permits and providing engineering services to all other departments as necessary. 2017 2018 2019 - Budget Village Engineer (1) 1.00 1.00 1.00 GIS Coordinator (2) 1.00 1.00 1.00 Customer Service Rep/Secretary (3) 0.25 0.25 0.25 Part-time (4) 0.30 0.30 0.30 Total Full-Time Equivalents 2.55 2.55 2.55 Notes: 1. 75% of Engineer position is allocated to the Water, Sewer and Storm Water Utility Funds. 2. 30% of GIS Coordinator position is allocated to Water, Sewer and Storm Water Utility Funds. 3. Secretary position is allocated among multiple departments; 25% to Engineering. 4. Part-time position is allocated amoung multiple departments; 40% to Engineering. 46 2019 Budget Fund 100 - General Government Department: Engineering - 5405 2019 OBJECTIVES: * Liaison engineering and construction administration work between WDOT, Canadian National Railroad and Village with regards to STH 32 Railway Siding Rehabilitation. * Construction administration of Ashwaubenon Ballpark Project. * Design, bidding and construction administration of the Element Way Reconstruction Project. * Design, bidding and construction administration of the South Broadway Schneider Site Redevelopment. * Design, bidding and construction administration of the SW Development Utility Easement. * Construction administration of the Cormier Road Reconstruction Project (Oneida Street to Ashland Avenue). * Construction administration of the Mike McCarthy Way Overhead Utility Relocation Project and subsequent sidewalk construction. * Design, bidding and construction administration of the 2019 Sidewalk and Trail Projects. * Construction administration of the 2019 Mill/Pave Program. * Design administration of the Vanderperren Reconstruction Project (Tentative 2021 Reconstruction). BUDGET SUMMARY: * The Village Engineering Budget remains relatively constant with the only sizeable adjustment coming forth in the Personnel Services account. 47 2019 Budget Fund 100 - General Government Department: Engineering - 5405 2016 2017 2018 2018 2019 2019 vs 2018 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change Salaries And Wages 68,595 71,800 75,124 75,124 81,788 6,664 8.87% Overtime/Comptime - 33 63 63 63 - 0.00% 4999..5198 Total Salaries And Wages 68,595 71,833 75,187 75,187 81,851 6,664 8.86% 5210 Medicare/Fica 4,362 4,534 5,752 5,752 6,262 510 8.87% 5220 Health Insurance 22,555 21,130 14,135 14,135 15,690 1,555 11.00% 5220.1 Health Insurance - HSA - 1,745 8,168 8,168 6,998 (1,170) -14.32% 5221 Dental Insurance 756 986 1,084 1,084 1,084 - 0.00% 5222 Life Insurance 108 123 142 142 187 45 31.69% 5230 Disability - - - 180 - (180) -100.00% 5240 Retirement 4,430 4,775 4,876 4,876 5,217 341 6.99% 5199..5398 Total Benefits 32,210 33,294 34,157 34,337 35,438 1,101 3.21% 4998..5399 Total Personnel Services 100,805 105,127 109,344 109,524 117,289 7,765 7.09% 6100 Office Supplies 1,851 2,651 1,650 3,100 2,400 (700) -22.58% 6122 Gas & Oil 2,102 1,339 720 2,316 732 (1,584) -68.39% 6211 Repairs-Building/Equipment - - - 1,500 1,000 (500) -33.33% 6213 Software Maintenance 6,596 7,547 8,800 8,800 9,500 700 7.95% 6121.2..6598 Total Operating 8,698 8,885 9,520 12,616 11,232 (1,384) -10.97% 7100 Training/Conference 200 2,298 1,000 1,700 1,700 - 0.00% 7120 Dues & Subscriptions 167 265 400 500 500 - 0.00% 7130 Mileage Reimbursement 60 - - - - - N/A 6599..7198 Total Travel/Training 427 2,563 1,400 2,200 2,200 - 0.00% 8100 Contracted Services 5,500 7,360 8,000 12,000 11,000 (1,000) -8.33% 8115 Engineering Services 724 6,303 6,000 8,000 7,500 (500) -6.25% 8201 Vehicle Repairs 1,519 634 500 500 500 - 0.00% 7199..8298 Total Purchased Services 7,742 14,297 14,500 20,500 19,000 (1,500) -7.32% 8403 Cell Phone 942 870 180 876 180 (696) -79.45% 4997..9899 Total Expenditures 120,465$ 134,392$ 136,594$ 148,816$ 152,301$ 3,485$ 2.34% 48 2019 Budget Fund 100 - General Government Department: Street Administration - 5421 DEPARTMENT DESCRIPTION: SERVICES: * Weekly refuse collection. * Biweekly recycling collection. * Monthly Large Rubbish Collection (First Full Week of Each Month). * Snow Clearing and Removal for all Village Roadways and School Parking Facilities. * Curbside brush pick-up (Continual Basis). * Curbside leaf pick-up (Spring and Fall). * Roadway maintenance: Curb, Sidewalk, Roadway, Signal and Signage. * Construction assistance to all other Village Departments * Village Hall maintenance assistance STAFFING (FTE Positions): 2018 ACCOMPLISHMENTS: * Completed all scheduled roadway asphalt resurfacing, concrete street repair, sidewalk repair and roadway maintenance projects scheduled for 2018. * Continued inter-department project implementation into Public Works projects (i.e.: Winter Forestry Department assistance, Completing Utility asphalt patchwork with Public Works patchwork, Completing Park and Recreation concrete projects with nearby Public Works construction). * Completed a Village website informational tab at top of website page to alert residents during severe weather events (snow plowing schedules) or inform residents of ongoing Village construction. This tab links to the Village's social media account to provide another avenue of communication. * Restarted a storm sewer maintenance program to minimize flooding scenarios in the Village to the greatest extent possible. * Implemented with Public Safety and the Green Bay Packers Gameday Operations, new traffic control protocols to move traffic as efficiently as possible. The Village of Ashwaubenon Public Works Department is responsible for all operational and maintenance activities to provide safe and efficient roadways for all modes of travel, to provide garbage, recycling and large rubbish pick-up, to provide snow clearing and removal and to provide timely repairs to all Village roadway infrastructure. The Public Works Department also assists with construction of numerous Parks and Recreation projects, assists in the maintenance of the Village Hall and other Village Facilities and also assists the Public Safety Department on all major events with traffic control operations. The Public Works Department provides assistance in all facets of the overall operation of the Village. 2017 2018 2019 - Budget Director of Public Works (1) 1.00 1.00 1.00 Street Operations Supervisor (2) 1.00 1.00 1.00 Customer Service Rep/Secretary (3) 0.30 0.30 0.30 Total Full-Time Equivalents 2.30 2.30 2.30 Notes: 1. 60% of Public Works Director is allocated to the Water, Sewer and Storm Water Utility Funds. 2. 25% of Street Operations Supervisor is allocated to Water, Sewer and Storm Water Utility Funds. 3. Secretary position is allocated among multiple departments; 30% to Street Administration. 49 2019 Budget Fund 100 - General Government Department: Street Administration - 5421 2019 OBJECTIVES: * Continue working with other community Public Works Departments, through BCPWA meetings, to explore new ideas and problem solving options along with expanding group purchasing options to maximize cost savings. * Review interdepartmental project scheduling to improve communications and timely completion of Village projects. * Analyze Village Garage operations to determine long-term storage and operations needs. BUDGET SUMMARY: * Account 6213-Software Maintenance: One-year increase in order to update the vehicle code scanner software. This update was last completed in 2016 and with the purchase of newer equipment, the software needs to be updated. 50 2019 Budget Fund 100 - General Government Department: Street Administration - 5421 2016 2017 2018 2018 2019 2019 vs 2018 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change Salaries And Wages 104,223 107,742 111,776 111,776 119,221 7,445 6.66% Overtime/Comptime - 100 75 75 75 - 0.00% 4999..5198 Total Salaries And Wages 104,223 107,843 111,851 111,851 119,296 7,445 6.66% 5210 Medicare/Fica 6,319 7,266 8,557 8,557 9,126 569 6.65% 5220 Health Insurance 27,065 24,819 15,145 15,145 16,810 1,665 10.99% 5220.1 Health Insurance - HSA - 2,444 11,435 11,435 9,798 (1,637) -14.32% 5221 Dental Insurance 1,481 1,505 1,655 1,655 1,655 - 0.00% 5222 Life Insurance 266 278 513 513 560 47 9.16% 5230 Disability - - - 273 - (273) -100.00% 5240 Retirement 6,854 7,273 7,493 7,493 7,814 321 4.28% 5199..5398 Total Benefits 41,985 43,584 44,798 45,071 45,763 692 1.54% 4998..5399 Total Personnel Services 146,208 151,427 156,649 156,922 165,059 8,137 5.19% 6100 Office Supplies 502 906 500 780 780 - 0.00% 6213 Software Maintenance 550 550 550 3,000 6,750 3,750 125.00% 6302 Newspaper Publishing 532 - - - - - N/A 6304 Postage - 847 - - - - N/A 6121.2..6598 Total Operating 1,082 1,397 550 3,000 6,750 3,750 125.00% 7100 Training/Conference 1,453 820 1,500 3,100 2,500 (600) -19.35% 8100 Contracted Services - 966 - 1,500 1,500 - 0.00% 8403 Cell Phone 4,086 3,834 3,660 3,660 3,660 - 0.00% 4997..9899 Total Expenditures 153,331$ 159,351$ 162,859$ 168,962$ 180,249$ 11,287$ 6.68% 51 2019 Budget Fund 100 - General Government Department: Garage - 5410 DEPARTMENT DESCRIPTION: SERVICES: * Full mechanic service to all village vehicles. * Small engine repair. * Full welding and fabrication services. * Parts inventory maintenance. * Assist with various Public Works projects or tasks as needed. STAFFING (FTE Positions): BUDGET SUMMARY: * Personnel Services: Overall time tracking improvements to be put in place to ensure other Public Works employees are accurately logging their time. Prior years' Garage budgets include non-mechanic wages and benefits. * Account 6122 - Gas and Oil - New software created a revised fuel charge allocation to various departments based on the equipment using the gas pumps. All street vehicles are coded to the Garage budget since many of the vehicles have multi-purpose use. * Account 6113 - Maintenance Supplies - Increased due to additional additives and more frequent media replacements on newer diesel engines. The Public Works Department Garage is responsible for all of the maintenance and repairs of the entire Village of Ashwaubenon government fleet of vehicles and equipment. The Garage also maintains an inventory of parts and products used every day in the Public Works, Utilities, Public Safety and Parks and Recreation Departments in terms of vehicle and field operation needs. 2017 2018 2019 - Budget Lead Mechanic 1.00 1.00 1.00 Mechanic 1.00 1.00 1.00 Inventory Control Specialist 1.00 1.00 1.00 Total Full-Time Equivalents 3.00 3.00 3.00 52 2019 Budget Fund 100 - General Government Department: Garage - 5410 2016 2017 2018 2018 2019 2019 vs 2018 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change Salaries And Wages 198,377 194,440 194,294 194,294 199,261 4,967 102.56% Overtime/Comptime 32,116 23,066 7,200 13,995 7,200 (6,795) 51.45% 4999..5198 Total Salaries And Wages 230,493 217,506 201,494 208,289 206,461 (1,828) 99.12% 5210 Medicare/Fica 15,739 14,635 15,934 15,934 15,794 (140) 99.12% 5220 Health Insurance 66,654 71,213 55,633 66,354 64,948 (1,406) 97.88% 5221 Dental Insurance 3,623 3,429 3,705 3,705 3,737 32 100.86% 5222 Life Insurance 406 591 734 734 738 4 100.54% 5230 Disability - - - 476 - (476) 0.00% 5240 Retirement 14,922 14,286 13,735 13,735 13,256 (479) 96.51% 5199..5398 Total Benefits 101,344 104,155 89,741 100,938 98,473 (2,465) 97.56% 4998..5399 Total Personnel Services 331,836 321,660 291,235 309,227 304,934 (4,293) 98.61% 6100 Office Supplies 502 17 500 3,600 2,000 (1,600) 55.56% 6113 Maintenance Supplies 16,948 14,817 15,200 15,200 21,000 5,800 138.16% 6116 Janitorial Supplies 8,484 4,221 6,500 9,000 9,600 600 106.67% 6000..6121.1 Total Supplies 25,935 19,055 22,200 27,800 32,600 4,800 117.27% 6122 Gas & Oil 66,659 26,883 56,496 73,320 56,496 (16,824) 77.05% 6211 Repairs-Building/Equipment 24,884 11,145 18,000 21,000 19,800 (1,200) 94.29% 6401 Uniforms 1,384 355 1,000 1,500 1,500 - 100.00% 6402 Shoe Allowance 2,463 1,721 3,000 3,000 3,000 - 100.00% 6403 Tool Allowance 800 400 800 1,000 800 (200) 80.00% 6121.2..6598 Total Operating 96,190 40,504 79,296 99,820 81,596 (18,224) 81.74% 7100 Training/Conference - 350 - - - - N/A 8300 Physical/Psych Exams 745 - 151 - - - N/A 8400 Gas & Electric 23,752 31,525 33,205 35,544 31,332 (4,212) 88.15% 8401 Water/Sewer/Storm Water 6,081 6,119 8,000 6,800 8,000 1,200 117.65% 8399..8498 Total Utilities 29,833 37,644 41,205 42,344 39,332 (3,012) 92.89% 9120 Equipment > $5000 - 12,000 27,639 - - - N/A 9121 Equipment < $5000 - 3,515 - - - - N/A 8599..9198 Total Capital Outlay - 15,515 27,639 - - - N/A 4997..9899 Total Expenditures 484,539$ 434,729$ 461,726$ 479,191$ 458,462$ (20,729)$ 95.67% 53 2019 Budget Fund 100 - General Government Department: Street Maintenance - 5431 DEPARTMENT DESCRIPTION: STAFFING (FTE Positions): BUDGET SUMMARY: * Account 6122 - Gas and Oil - New software created a revised fuel charge allocation to various departments based on the equipment using the gas pumps. All street vehicles are coded to the Garage budget since many of the vehicles have multi-purpose use. * Account 8201 - Vehicle Repairs - One-time increase for rust removal and repainting of Tandem Dump Truck #76. The repair to the truck body provides an extra 3-5 years of extended vehicle life. * Account 8202 - Equipment Use Charge - This account is the annual depreciation charge for all Street Maintenance vehicles. Recent years' and 2019 planned purchases of new equipment have replaced older, fully-depreciated equipment; thus generating a larger depreciation charge to the department. The Street Maintenance Division of the Public Works Department is responsible for all operational and maintenance activities related to the Village’s roadway system. 2017 2018 2019 - Budget Public Works Field Operator I (1) 0.80 0.80 0.80 Public Works Field Operator II 8.00 8.00 8.00 Seasonal Employees (2) Total Full-Time Equivalents 8.80 8.80 8.80 Notes: Personnel costs are allocated in Public Works' Departments based on historical trends and future projects. 1. The two Field Operator I positions are allocated between Public Works (40%) and Storm Water (60%). 2. Seasonal help is shown as budgeted; actual costs vary depending on use. 54 2019 Budget Fund 100 - General Government Department: Street Maintenance - 5431 2016 2017 2018 2018 2019 2019 vs 2018 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change Salaries And Wages 183,541 166,858 258,763 258,763 239,062 (19,701) 92.39% Overtime/Comptime 38,079 32,982 37,320 37,320 21,120 (16,200) 56.59% 4999..5198 Total Salaries And Wages 221,620 199,840 296,083 296,083 260,182 (35,901) 87.87% 5210 Medicare/Fica 15,120 13,599 22,651 22,651 19,904 (2,747) 87.87% 5220 Health Insurance 60,575 75,621 71,752 71,752 99,836 28,084 139.14% 5220.1 Health Insurance - HSA - - - - 5,599 5,599 N/A 5221 Dental Insurance 3,815 4,556 6,097 6,097 5,327 (770) 87.37% 5222 Life Insurance 539 526 480 480 868 388 180.83% 5230 Disability - - - 720 - (720) 0.00% 5240 Retirement 14,646 18,819 20,949 20,949 19,814 (1,135) 94.58% 5199..5398 Total Benefits 94,695 113,121 121,929 122,649 151,348 28,699 123.40% 4998..5399 Total Personnel Services 316,314 312,961 418,012 418,732 411,530 (7,202) 98.28% 6113 Maintenance Supplies 43,493 42,035 48,000 37,800 45,000 7,200 119.05% 6122 Gas & Oil - 25,263 - - - - N/A 6302 Newspaper Publishing 349 - - - - - N/A 6121.2..6598 Total Operating 349 25,263 - - - - N/A 8201 Vehicle Repairs 83,856 72,302 75,000 55,200 78,000 22,800 141.30% 8202 Equipment Use Charge 111,455 97,021 93,622 93,622 134,639 41,017 143.81% 7199..8298 Total Purchased Services 195,311 169,322 168,622 148,822 212,639 63,817 142.88% 8300 Physical/Psych Exams - 76 - - - - N/A 4997..9899 Total Expenditures 555,468$ 549,657$ 634,634$ 605,354$ 669,169$ 63,815$ 110.54% 55 2019 Budget Fund 100 - General Government Department: Curb & Gutter - 5433 DEPARTMENT DESCRIPTION: STAFFING (FTE Positions): 2016 2017 2018 2018 2019 2019 vs 2018 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change Salaries And Wages 29,161 28,390 15,000 15,000 15,000 - 0.00% Overtime/Comptime - 150 - - - - N/A 4999..5198 Total Salaries And Wages 29,161 28,540 15,000 15,000 15,000 - 0.00% 5210 Medicare/Fica 1,995 1,950 1,148 1,148 1,148 - 0.00% 5220 Health Insurance 8,341 6,465 4,331 4,331 3,903 (428) -9.88% 5221 Dental Insurance 551 411 209 209 234 25 11.96% 5222 Life Insurance 64 54 43 43 30 (13) -30.23% 5230 Disability - - - 29 - (29) -100.00% 5240 Retirement 1,925 1,521 840 840 785 (55) -6.55% 5199..5398 Total Benefits 12,876 10,401 6,571 6,600 6,100 (500) -7.58% 4998..5399 Total Personnel Services 42,037 38,941 21,571 21,600 21,100 (500) -2.31% 6113 Maintenance Supplies 17,005 15,627 15,000 12,000 12,000 - 0.00% 4997..9899 Total Expenditures 59,042$ 54,567$ 36,571$ 33,600$ 33,100$ (500)$ -1.49% The Curb and Gutter Division of the Public Works Department is responsible for all maintenance and repair of Village roadway curb and gutter. This can range from replacement of aging curb to repair of damage from the plowing season to responding to resident concerns. Curb and Gutter needs are staffed by the Public Works Field Operators as needs arise. Each employee codes their timecards accordingly. For budgeting purposes, a portion of the total Public Works Maintenance employee budgeted wages are allocated to this budget based on prior year trends and projected 2019 projects. 56 2019 Budget Fund 100 - General Government Department: Snow & Ice Control - 5435 DEPARTMENT DESCRIPTION: STAFFING (FTE Positions): 2016 2017 2018 2018 2019 2019 vs 2018 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change Salaries And Wages 14,112 20,264 30,000 30,000 25,000 (5,000) 83.33% Overtime/Comptime 30,273 18,545 20,000 20,000 20,000 - 100.00% 4999..5198 Total Salaries And Wages 44,385 38,809 50,000 50,000 45,000 (5,000) 90.00% 5210 Medicare/Fica 3,043 2,674 3,825 3,825 3,443 (382) 90.01% 5220 Health Insurance 7,969 10,124 14,438 14,438 11,628 (2,810) 80.54% 5221 Dental Insurance 494 505 697 697 698 1 100.14% 5222 Life Insurance 79 54 142 142 90 (52) 63.38% 5230 Disability - - - 97 - (97) 0.00% 5240 Retirement 2,312 2,244 2,801 2,801 2,341 (460) 83.58% 5199..5398 Total Benefits 13,896 15,602 21,903 22,000 18,200 (3,800) 82.73% 4998..5399 Total Personnel Services 58,281 54,411 71,903 72,000 63,200 (8,800) 87.78% 6113 Maintenance Supplies 99,834 113,958 100,000 100,000 100,000 - 100.00% 8201 Vehicle Repairs 1,409 - - - - - N/A 8204 Street Maintenance 178 - - - - - N/A 7199..8298 Total Purchased Services 1,587 - - - - - N/A 4997..9899 Total Expenditures 159,702$ 168,369$ 171,903$ 172,000$ 163,200$ (8,800)$ 94.88% The Snow and Ice Control Division of the Public Works Department is responsible for all slow clearing and salting operations of all Village roadways and Ashwaubenon School parking facilities. Snow & Ice Control needs are staffed by the Public Works Field Operators as needs arise. Each employee codes their timecards accordingly. For budgeting purposes, a portion of the total Public Works Maintenance employee budgeted wages are allocated to this budget based on prior year trends and projected 2019 projects. 57 2019 Budget Fund 100 - General Government Department: Traffic Control - 5441 DEPARTMENT DESCRIPTION: STAFFING (FTE Positions): 2016 2017 2018 2018 2019 2019 vs 2018 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change Salaries And Wages 21,914 20,608 20,500 20,500 22,000 1,500 7.32% Overtime/Comptime 3,043 3,139 2,000 2,000 2,000 - 0.00% 4999..5198 Total Salaries And Wages 24,957 23,747 22,500 22,500 24,000 1,500 6.67% 5210 Medicare/Fica 1,718 1,615 1,721 1,721 1,836 115 6.68% 5220 Health Insurance 2,153 5,277 6,497 6,497 6,196 (301) -4.63% 5221 Dental Insurance 401 321 314 314 372 58 18.47% 5222 Life Insurance 35 34 64 64 48 (16) -25.00% 5230 Disability - - - 44 - (44) -100.00% 5240 Retirement 1,456 1,224 1,260 1,260 1,248 (12) -0.95% 5199..5398 Total Benefits 5,762 8,471 9,856 9,900 9,700 (200) -2.02% 4998..5399 Total Personnel Services 30,719 32,217 32,356 32,400 33,700 1,300 4.01% 6113 Maintenance Supplies 26,185 30,608 28,000 28,000 28,000 - 0.00% 8400 Gas & Electric 36,923 34,818 34,951 39,204 35,568 (3,636) -9.27% 4997..9899 Total Expenditures 93,827$ 97,644$ 95,307$ 99,604$ 97,268$ (2,336)$ -2.35% The Traffic Control Division of the Public Works Department is responsible for coordinating the operation and maintenance of Village street signage and traffic signals. The Village completes all of its own street signage maintenance but works jointly with the Brown County Highway Department in maintaining all of its traffic signals. Traffic Control needs are staffed by the Public Works Field Operators as needs arise. Each employee codes their timecards accordingly. For budgeting purposes, a portion of the total Public Works Maintenance employee budgeted wages are allocated to this budget based on prior year trends and projected 2019 projects. 58 2019 Budget Fund 100 - General Government Department: Street Lighting - 5442 DEPARTMENT DESCRIPTION: STAFFING (FTE Positions): No staffing needs are required for the Street Lighting budget. 2016 2017 2018 2018 2019 2019 vs 2018 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change 8400 Gas & Electric 464,122 460,133 460,000 463,680 459,372 (4,308) -0.93% 4997..9899 Total Expenditures 464,122$ 460,133$ 460,000$ 463,680$ 459,372$ (4,308)$ -0.93% The Street Lighting Division of the Public Works Department funds the entire street lighting network within the Village. Wisconsin Public Service maintains the street lighting system for the Village while the Village pays a monthly rental charge based upon the style and wattage of street light. 59 2019 Budget Fund 100 - General Government Department: Sidewalk Maintenance - 5444 DEPARTMENT DESCRIPTION: STAFFING (FTE Positions): 2016 2017 2018 2018 2019 2019 vs 2018 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change Salaries And Wages 106 2,996 3,000 1,500 4,000 2,500 166.67% 5210 Medicare/Fica 8 207 115 115 306 191 166.09% 5220 Health Insurance - 657 466 466 1,019 553 118.67% 5221 Dental Insurance 2 56 22 22 61 39 177.27% 5222 Life Insurance 0 6 5 5 8 3 60.00% 5230 Disability - - - 3 - (3) -100.00% 5240 Retirement 7 204 89 89 206 117 131.46% 5199..5398 Total Benefits 17 1,130 697 700 1,600 900 128.57% 4998..5399 Total Personnel Services 123 4,126 3,697 2,200 5,600 3,400 154.55% 6113 Maintenance Supplies 4,921 5,341 5,000 5,000 5,000 - 0.00% 4997..9899 Total Expenditures 5,044$ 9,467$ 8,697$ 7,200$ 10,600$ 3,400$ 47.22% The Sidewalk Maintenance Division of the Public Works Department is responsible for the maintenance of all Village sidewalk along Village right-of-way. All Village sidewalks are inspected yearly with a maintenance program completed in the fall of each year. Sidewalk Maintenance needs are staffed by the Public Works Field Operators as needs arise. Each employee codes their timecards accordingly. For budgeting purposes, a portion of the total Public Works Maintenance employee budgeted wages are allocated to this budget based on prior year trends and projected 2019 projects. 60 2019 Budget Fund 100 - General Government Department: School District Maintenance - 5447 DEPARTMENT DESCRIPTION: STAFFING (FTE Positions): 2016 2017 2018 2018 2019 2019 vs 2018 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change Salaries And Wages 1,855 595 1,000 1,200 1,200 - 0.00% 5210 Medicare/Fica 127 41 77 92 92 - 0.00% 5220 Health Insurance 608 178 - 323 323 - 0.00% 5221 Dental Insurance 32 11 - 16 19 3 18.75% 5222 Life Insurance 7 1 - 3 2 (1) -33.33% 5230 Disability - - - 2 - (2) -100.00% 5240 Retirement 122 40 67 64 64 - 0.00% 5199..5398 Total Benefits 897 271 144 500 500 - 0.00% 4998..5399 Total Personnel Services 2,752 866 1,144 1,700 1,700 - 0.00% 6113 Maintenance Supplies 88 - - - - - N/A 4997..9899 Total Expenditures 2,840$ 866$ 1,144$ 1,700$ 1,700$ -$ 0.00% The School District Maintenance Division of the Public Works Department assists the Ashwaubenon School District on an as- needed basis. Typical requests from the Ashwaubenon School District range from line striping assistance to storm sewer repairs to roadway/parking lot repair assistance. School District Maintenance needs are staffed by the Public Works Field Operators as needs arise. Each employee codes their timecards accordingly. For budgeting purposes, a portion of the total Public Works Maintenance employee budgeted wages are allocated to this budget based on prior year trends and projected 2019 projects. 61 2019 Budget Fund 100 - General Government Department: Labor for Others - 5449 DEPARTMENT DESCRIPTION: STAFFING (FTE Positions): 2016 2017 2018 2018 2019 2019 vs 2018 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change Salaries And Wages 3,074 649 2,500 5,000 4,000 (1,000) -20.00% Overtime/Comptime - 183 - - - - N/A 4999..5198 Total Salaries And Wages 3,074 831 2,500 5,000 4,000 (1,000) -20.00% 5210 Medicare/Fica 224 57 191 383 306 (77) -20.10% 5220 Health Insurance 404 223 - 1,443 1,019 (424) -29.38% 5221 Dental Insurance 28 14 - 70 61 (9) -12.86% 5222 Life Insurance 2 1 - 14 8 (6) -42.86% 5230 Disability - - - 10 - (10) -100.00% 5240 Retirement 100 57 168 280 206 (74) -26.43% 5199..5398 Total Benefits 758 353 359 2,200 1,600 (600) -27.27% 4998..5399 Total Personnel Services 3,832 1,184 2,859 7,200 5,600 (1,600) -22.22% 4997..9899 Total Expenditures 3,832$ 1,184$ 2,859$ 7,200$ 5,600$ (1,600)$ -22.22% The Labor for Others Division of the Public Works Department is used on an as-needed basis. Some examples from this division include special events that require one-time traffic control assistance, projects that are out of the daily scope of activities and may be done on an investigatory basis and other one-time occurrences. Labor for Others needs are staffed by the Public Works Field Operators as needs arise. Each employee codes their timecards accordingly. For budgeting purposes, a portion of the total Public Works Maintenance employee budgeted wages are allocated to this budget based on prior year trends and projected 2019 projects. 62 2019 Budget Fund 100 - General Government Department: Transit System - 5455 DEPARTMENT DESCRIPTION: STAFFING (FTE Positions): No staffing needs are required for the Transit System budget. 2016 2017 2018 2018 2019 2019 vs 2018 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change 8100 Contracted Services 163,052 134,154 216,469 207,829 212,862 5,033 2.42% 4997..9899 Total Expenditures 163,052$ 134,154$ 216,469$ 207,829$ 212,862$ 5,033$ 2.42% The Transit System Division of the Public Works Department funds the entire public transportation program offered by Green Bay Metro within the Village of Ashwaubenon. The Village pays for these services via a yearly service agreement. 63 2019 Budget Fund 100 - General Government Department: Garbage & Refuse Collection - 5710 DEPARTMENT DESCRIPTION: SERVICES: * Weekly Refuse Collection. * Monthly Large Rubbish Collection (first full week of each month). STAFFING (FTE Positions): BUDGET SUMMARY: * Account 6122 - Gas and Oil - New software created a revised fuel charge allocation to various departments based on the equipment using the gas pumps. All street vehicles are coded to the Garage budget since many of the vehicles have multi-purpose use. * Account 8201 - Vehicle Repairs - Two same model year refuse trucks, had a large hydraulic system breakdown requiring replacement. The plan is to complete a smaller overhaul on the other truck to head off a similar failure. * Account 8202 - Equipment Use Charge - This account is the annual depreciation charge for all Street Maintenance vehicles. Recent years' and 2019 planned purchases of new equipment have replaced older, fully-depreciated equipment; thus generating a larger depreciation charge to the department. The Ashwaubenon Public Works Department Garbage and Refuse Collection Program picks up curbside garbage in Village-provided containers on a weekly basis. Automated trucks pick-up and deliver it to the Brown County Solid Waste Transfer Station located on West Mason Street in Oneida, WI. Large rubbish is also collected during the first full week of each month via this division of the Public Works Department. 2017 2018 2019 - Budget Public Works Field Operator I 1.00 1.00 1.00 Public Works Field Operator I 1.00 1.00 1.00 Public Works Field Operator I 0.75 0.75 0.75 Total Full-Time Equivalents 2.75 2.75 2.75 64 2019 Budget Fund 100 - General Government Department: Garbage & Refuse Collection - 5710 2016 2017 2018 2018 2019 2019 vs 2018 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change Salaries And Wages 148,894 165,344 170,000 155,470 173,959 18,489 11.89% Overtime/Comptime 12,818 7,074 7,500 12,829 8,164 (4,665) -36.36% 4999..5198 Total Salaries And Wages 161,711 172,418 177,500 168,299 182,123 13,824 8.21% 5210 Medicare/Fica 10,912 11,718 13,579 12,875 13,933 1,058 8.22% 5220 Health Insurance 46,728 33,995 42,860 42,860 28,184 (14,676) -34.24% 5220.1 Health Insurance - HSA - 3,491 - - 13,997 13,997 N/A 5221 Dental Insurance 2,981 3,105 3,140 3,140 2,610 (530) -16.88% 5222 Life Insurance 257 247 356 356 275 (81) -22.75% 5230 Disability - - - 394 - (394) -100.00% 5240 Retirement 10,607 11,749 11,893 11,275 11,732 457 4.05% 5199..5398 Total Benefits 71,485 64,303 71,828 70,900 70,731 (169) -0.24% 4998..5399 Total Personnel Services 233,196 236,721 249,328 239,199 252,854 13,655 5.71% 6113 Maintenance Supplies 528 5,202 1,500 1,500 1,500 - 0.00% 6116 Janitorial Supplies 3 - - - - - N/A 6000..6121.1 Total Supplies 531 5,202 1,500 1,500 1,500 - 0.00% 6122 Gas & Oil - 12,815 27,156 - 27,156 27,156 N/A 6303 Licenses 282 - - - - - N/A 6121.2..6598 Total Operating 282 12,815 27,156 - 27,156 27,156 N/A 8201 Vehicle Repairs 39,510 18,703 19,800 19,800 27,900 8,100 40.91% 8202 Equipment Use Charge 54,466 76,301 61,481 61,481 76,203 14,722 23.95% 7199..8298 Total Purchased Services 93,976 95,003 81,281 81,281 104,103 22,822 28.08% 4997..9899 Total Expenditures 327,984$ 349,741$ 359,265$ 321,980$ 385,613$ 63,633$ 19.76% 65 2019 Budget Fund 100 - General Government Department: Recycling - 5720 DEPARTMENT DESCRIPTION: SERVICES: * Fully single-stream recycling pick-up. STAFFING (FTE Positions): 2016 2017 2018 2018 2019 2019 vs 2018 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change Salaries And Wages 53,642 59,523 67,860 67,860 82,254 14,394 21.21% Overtime/Comptime 7,367 7,144 5,831 5,831 1,166 (4,665) -80.00% 4999..5198 Total Salaries And Wages 61,009 66,668 73,691 73,691 83,420 9,729 13.20% 5210 Medicare/Fica 4,109 4,358 5,637 5,637 5,617 (20) -0.35% 5220 Health Insurance 28,724 22,774 23,982 23,982 5,603 (18,379) -76.64% 5220.1 Health Insurance - HSA - 3,491 - - 4,666 4,666 N/A 5221 Dental Insurance 1,110 1,363 1,427 1,427 663 (764) -53.54% 5222 Life Insurance 77 95 115 115 75 (40) -34.78% 5230 Disability - - - 173 - (173) -100.00% 5240 Retirement 3,982 5,459 4,937 4,937 4,809 (128) -2.59% 5199..5398 Total Benefits 38,002 37,540 36,098 36,271 21,433 (14,838) -40.91% 4998..5399 Total Personnel Services 99,011 104,207 109,789 109,962 104,853 (5,109) -4.65% 6113 Maintenance Supplies 287 4,769 2,000 2,000 2,000 - 0.00% 6122 Gas & Oil 10,740 11,452 10,476 11,808 10,476 (1,332) -11.28% 8100 Contracted Services 239 - - - - - N/A 8108 Brown Co Mrf Charges 573 - - - - - N/A 8109 Brown County Landfill 9,170 - - - - - N/A 8201 Vehicle Repairs 11,487 10,159 14,080 16,080 16,080 - 0.00% 8202 Equipment Use Charge 40,193 48,900 32,279 32,279 33,613 1,334 4.13% 7199..8298 Total Purchased Services 61,662 59,059 46,359 48,359 49,693 1,334 2.76% 4997..9899 Total Expenditures 171,700$ 179,487$ 168,624$ 172,129$ 167,022$ (5,107)$ -2.97% The Ashwaubenon Public Works Department Recycling program picks up recyclables biweekly throughout the Village. Automated trucks pick-up the recycling and deliver it to the Brown County Recycling Transfer Station located on South Broadway just south of STH 172. 2017 2018 2019 - Budget Public Works Field Operator I 1.00 1.00 1.00 Public Works Field Operator I 0.25 0.25 0.25 Total Full-Time Equivalents 1.25 1.25 1.25 66 2019 Budget Fund 100 - General Government Department: Landfill - 5730 DEPARTMENT DESCRIPTION: STAFFING (FTE Positions): BUDGET SUMMARY: * * 2016 2017 2018 2018 2019 2019 vs 2018 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change 8108 Brown Co Mrf Charges - 1,140 12,043 - 15,000 15,000 N/A 8109 Brown County Landfill 202,262 188,868 190,353 191,000 196,740 5,740 3.01% 7199..8298 Total Purchased Services 202,262 190,008 202,396 191,000 211,740 20,740 10.86% 4997..9899 Total Expenditures 202,262$ 190,008$ 202,396$ 191,000$ 211,740$ 20,740$ 10.86% The Landfill Division of the Public Works Department funds the Village’s solid waste and recycling fees charged by the Brown County Port and Resource Recovery Department and by the Brown County Transfer Station. All costs associated with the landfilling, resource recovery and recycling of Village waste and recyclables are handled through this account. Landfill needs are staffed by the Public Works Field Operators as needs arise. Each employee codes their timecards accordingly. For budgeting purposes, a portion of the total Public Works Maintenance employee budgeted wages are allocated to this budget based on prior year trends and projected 2019 projects. The Solid Waste Tipping Fee is increasing from $42.00/ton in 2018 to $43.00/ton in 2019. That cost increase is reflected in the Brown County Landfill account. Due to the severe drop in the recycling market, a once profitable venture whereby communities were paid $15- $20/ton for recycled materials are now averaging a $10-$15/ton cost. The market has bottomed out on these materials and is hoped to gain traction in 2019, however, a placeholder in the Brown County MRF Charges account is budgeted for continued recycling payments. 67 2019 Budget Fund 100 - General Government Department: Weed Control - 5740 DEPARTMENT DESCRIPTION: STAFFING (FTE Positions): 2016 2017 2018 2018 2019 2019 vs 2018 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change Salaries And Wages 9,119 9,513 9,500 10,000 10,000 - 0.00% 5210 Medicare/Fica 596 641 727 765 765 - 0.00% 5220 Health Insurance 3,334 3,572 - 2,889 2,547 (342) -11.84% 5221 Dental Insurance 176 165 - 139 153 14 10.07% 5222 Life Insurance 36 20 - 28 20 (8) -28.57% 5230 Disability - - - 19 - (19) -100.00% 5240 Retirement 602 610 637 560 515 (45) -8.04% 5199..5398 Total Benefits 4,744 5,009 1,364 4,400 4,000 (400) -9.09% 4998..5399 Total Personnel Services 13,864 14,522 10,864 14,400 14,000 (400) -2.78% 8100 Contracted Services 1,428 1,706 1,800 3,300 2,500 (800) -24.24% 4997..9899 Total Expenditures 15,292$ 16,228$ 12,664$ 17,700$ 16,500$ (1,200)$ -6.78% The Weed Control Division of the Public Works Department is responsible for the maintenance of the grass median islands, bridge abutment weed control and other Village right-of-way week control as needed. Weed Control needs are staffed by the Public Works Field Operators as needs arise. Each employee codes their timecards accordingly. For budgeting purposes, a portion of the total Public Works Maintenance employee budgeted wages are allocated to this budget based on prior year trends. 68 2019 Budget Fund 100 - General Government Department: Wood Chipping - 5760 DEPARTMENT DESCRIPTION: STAFFING (FTE Positions): 2016 2017 2018 2018 2019 2019 vs 2018 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change Salaries And Wages 70,774 73,887 74,000 65,000 75,000 10,000 115.38% Overtime/Comptime 128 1,538 - - - - N/A 4999..5198 Total Salaries And Wages 70,901 75,425 74,000 65,000 75,000 10,000 115.38% 5210 Medicare/Fica 5,020 5,255 5,661 4,973 5,738 765 115.38% 5220 Health Insurance 12,487 14,216 18,768 18,768 19,436 668 103.56% 5221 Dental Insurance 806 667 906 906 1,165 259 128.59% 5222 Life Insurance 77 62 185 185 151 (34) 81.62% 5230 Disability - - - 127 - (127) 0.00% 5240 Retirement 2,855 2,423 3,641 3,641 3,910 269 107.39% 5199..5398 Total Benefits 21,245 22,624 29,161 28,600 30,400 1,800 106.29% 4998..5399 Total Personnel Services 92,146 98,049 103,161 93,600 105,400 11,800 112.61% 6113 Maintenance Supplies 3,047 3,276 2,000 3,000 3,000 - 100.00% 8201 Vehicle Repairs 38 315 717 - - - N/A 4997..9899 Total Expenditures 95,232$ 101,640$ 105,878$ 96,600$ 108,400$ 11,800$ 112.22% The Wood Chipping Division of the Public Works Department is responsible for the year-round curbside collection, chipping and disposal of all tree and brush branches within the Village of Ashwaubenon. This program also includes all tree and debris clean-up after storm events as well as Christmas tree pick-up in January. Wood Chipping needs are staffed by the Public Works Field Operators as needs arise. Each employee codes their timecards accordingly. For budgeting purposes, a portion of the total Public Works Maintenance employee budgeted wages are allocated to this budget based on prior year trends and projected 2019 projects. 69 2019 Budget Fund 100 - General Government Department: Parks and Recreation Administration - 5521 DEPARTMENT DESCRIPTION: SERVICES: * Administration of all program divisions. * Policy and program set-up and administration. * Customer service for community questions. * Planning, partnership and evaluation of all Parks, Recreation and Forestry aspects. * Dissemination of community information for all PRF aspects, including general Village information. STAFFING (FTE Positions): 2018 ACCOMPLISHMENTS: * Continued operation of the "new" community center, programming and community rentals. * Continued administration of the NRDA/GLRI grant for Ashwaubomay Park & Marina area. * Continued relationships with community organizations and groups to strengthen programming. * Served as a point of contact for Village programming and community events. 2019 OBJECTIVES: * Continue serving community for programming, building and related needs. BUDGET SUMMARY: * Account 6305 - Copy Machine - Adjusted down to match actual trend cost. * Account 7100 - Training/Conferences - Up $2,000 due to request to send Aquatic Coordinator Melody Escoto to the 2019 National Aquatic Conference (Frisco, Texas) in February. Administration functions for all Village parks and related recreation and forestry needs. 2017 2018 2019 - Budget Director of Parks, Recreation and Forestry 1.00 1.00 1.00 Aquatic Supervisor 1.00 1.00 1.00 Program Supervisor 1.00 1.00 1.00 Secretary 1.00 1.00 1.00 Summer Park Coordinator Part-Time Part-Time Part-Time Total Full-Time Equivalents 4.00 4.00 4.00 Note: Summer Park Coordinator position shown as budgeted cost; actuals vary as services are needed. 70 2019 Budget Fund 100 - General Government Department: Parks and Recreation Administration - 5521 2016 2017 2018 2018 2019 2019 vs 2018 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change Salaries And Wages 197,705 207,344 237,724 237,724 269,209 31,485 13.24% Overtime/Comptime 1,179 1,001 500 1,000 1,000 - 0.00% 4999..5198 Total Salaries And Wages 198,884 208,345 238,224 238,724 270,209 31,485 13.19% 5210 Medicare/Fica 13,069 13,598 18,264 18,264 20,671 2,407 13.18% 5220 Health Insurance 71,620 70,231 55,593 66,447 59,771 (6,676) -10.05% 5220.1 Health Insurance - HSA - 3,491 16,336 5,432 13,997 8,565 157.68% 5221 Dental Insurance 4,151 4,151 4,568 4,568 4,568 - 0.00% 5222 Life Insurance 669 801 1,005 1,005 1,216 211 21.00% 5230 Disability - - - 525 - (525) -100.00% 5240 Retirement 13,023 14,025 15,371 15,371 17,331 1,960 12.75% 5199..5398 Total Benefits 102,532 106,296 111,137 111,612 117,554 5,942 5.32% 4998..5399 Total Personnel Services 301,416 314,641 349,361 350,336 387,763 37,427 10.68% 6100 Office Supplies 2,117 3,357 2,000 2,900 2,900 - 0.00% 6213 Software Maintenance 11,914 11,451 6,000 6,000 6,000 - 0.00% 6302 Newspaper Publishing 16 - 170 1,000 1,000 - 0.00% 6305 Copy Machine - 537 1,500 4,980 1,680 (3,300) -66.27% 6401 Uniforms 804 1,215 1,017 1,017 1,017 - 0.00% 6121.2..6598 Total Operating 12,734 13,203 8,687 12,997 9,697 (3,300) -25.39% 7100 Training/Conference 2,723 2,200 2,400 3,900 5,900 2,000 51.28% 7120 Dues & Subscriptions 871 659 789 1,290 1,290 - 0.00% 7130 Mileage Reimbursement 6,854 6,782 7,025 7,025 7,025 - 0.00% 6599..7198 Total Travel/Training 10,448 9,641 10,214 12,215 14,215 2,000 16.37% 8113 Printing 12,316 9,035 10,175 11,400 11,400 - 0.00% 8300 Physical/Psych Exams - - 1,655 - - - N/A 8403 Cell Phone 5,926 3,457 3,732 2,520 3,732 1,212 48.10% 4997..9899 Total Expenditures 344,957$ 353,334$ 385,824$ 392,368$ 429,707$ 37,339$ 9.52% 71 2019 Budget Fund 100 - General Government Department: Community Pool - 5523 DEPARTMENT DESCRIPTION: SERVICES: * Provide lifeguarding services to the community and the Ashwaubenon School District. * Provide aquatic programming to the community and the Ashwaubenon School District. STAFFING (FTE Positions): 2018 ACCOMPLISHMENTS: * Hosted 2018 Girls High School Sectional swim meet. * Continued to grow our warm water pool classes and offered a varied degree of Aquatic Programing for the residents of Ashwaubenon. * Hosted a pre-conference session for the Wisconsin Park and Recreation Association with renowned Aquatics speaker Pete Dequincy. * Partnered with Woodside Senior Community to offer access to the warm water pool for their residents. 2019 OBJECTIVES: * Continue to secure and train staff to operate a safe aquatic environment for all user groups. * Offer additional parent/child and tiny tot classes during weekday times when Ashwaubenon High School is not using the pool. * Partner with other residential facilities in the area to offer swim times for their residents on weekdays. * Continue to grow our swimming lesson program to meet the needs of our community, by training more staff and offering more classes. BUDGET SUMMARY: * Proposed $1.00 increase per swim lesion session for all LTS Lesson programs (from $29 to $30). Revenue generation of $1,300. * Proposed semi-private lesson price increase ($10 per registration - fees vary). Revenue generation of * Proposed price increase for pool punch cards: $3.75 for child/senior (from $15 to $18.75). $2.50 for adults (from $20.00 to $22.50). Revenue generation of $450. * Proposed pool rental fee increase of $5.00 per rental. Revenue generation of $225. Community pool utilized by the Village of Ashwaubenon and Ashwaubenon School District for a variety of aquatic programming and school related events. 2017 2018 2019 - Budget Instructors/Guards Part-Time Part-Time Part-Time Pool Director Part-Time Part-Time Part-Time Pool Supervisor Part-Time Part-Time Part-Time Swim Instructor Part-Time Part-Time Part-Time Water Exercise Instructor Part-Time Part-Time Part-Time Total Full-Time Equivalents Note: Positions are part-time, may include multiple persons and vary depending on participation. 72 2019 Budget Fund 100 - General Government Department: Community Pool - 5523 2016 2017 2018 2018 2019 2019 vs 2018 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change Salaries And Wages 43,229 73,564 75,806 75,806 75,810 4 0.01% 5210 Medicare/Fica 3,307 5,628 5,796 5,796 5,799 3 0.05% 4998..5399 Total Personnel Services 46,536 79,191 81,602 81,602 81,609 7 0.01% 6104 Lifeguard Training Supplies 275 479 1,200 500 500 - 0.00% 6115 Pool And Lake Supplies 3,417 6,746 4,400 4,400 4,400 - 0.00% 6000..6121.1 Total Supplies 3,692 7,224 5,600 4,900 4,900 - 0.00% 8100 Contracted Services 4,033 4,245 4,536 5,500 6,000 500 9.09% 8300 Physical/Psych Exams - - 270 - - - N/A 4997..9899 Total Expenditures 54,261$ 90,660$ 92,008$ 92,002$ 92,509$ 507$ 0.55% EXPENDITURES BY PROGRAM/FUNCTION 4980 - Pool 3,438 6,997 5,870 4,900 4,900 - 0.00% 4981 - Lifeguard 25,399 36,824 30,082 30,082 30,086 4 0.01% 4982 - Pool Director - - 2,901 2,901 2,901 - 0.00% 4983 - Pool Supervisor 4,842 15,748 7,536 7,536 7,537 1 0.01% 4984 - Swim Instructor 16,102 25,423 39,785 39,785 39,787 2 0.01% 4985 - Water Exercise Instructor 448 1,423 1,298 1,298 1,298 - 0.00% 4487 - Master Swim 2,581 2,263 2,536 2,500 3,000 500 20.00% 4488 - Aqua Zumba 1,451 1,982 2,000 3,000 3,000 - 0.00% Total Expenditures 54,261$ 90,660$ 92,008$ 92,002$ 92,509$ 507$ 0.55% REVENUES BY PROGRAM/FUNCTION 4980 - Swimming Lessons 35,124 31,939 36,961 36,961 38,314 1,353 3.66% 4980 - Open Swim 1,454 5,513 11,898 11,898 8,427 (3,471) -29.17% 4980 - Lifeguard Training 2,110 1,115 3,500 3,500 1,560 (1,940) -55.43% 4980 - Pool Rental 2,968 10,675 14,886 14,886 12,101 (2,785) -18.71% 4491 - Warm Water - Therapeutic Mobility 2,656 5,677 2,050 2,050 - (2,050) -100.00% 4492 - Warm Water - Aqua Kick Boxing - - - 2,500 1,544 (956) -38.24% 4493 - Warm Water - Therapeutic Core - - - 2,500 2,283 (217) -8.68% 4487 - Master Swim Clinic 3,597 3,198 4,850 4,850 4,238 (613) -12.63% 4488 - Master Swim Class 2,655 1,321 1,440 1,440 1,965 525 36.46% 4489 - Deep Water 385 334 2,160 2,160 2,329 169 7.82% 4490 - Competitive Swim - - - - 3,742 3,742 N/A 4490 - Water Exercise - - - - 4,065 4,065 N/A Total Revenues 50,949$ 59,772$ 77,745$ 82,745$ 80,568$ (2,178)$ -2.63% Revenues over (under) Expenditures (3,312)$ (30,888)$ (14,263)$ (9,257)$ (11,942)$ 73 2019 Budget Fund 100 - General Government Department: Ashwaubomay Lake - 5524 DEPARTMENT DESCRIPTION: SERVICES: * Lake admissions and concessions operations. * Lifeguard services at the Lake. * General facility supervision and maintenance. STAFFING (FTE Positions): 2018 ACCOMPLISHMENTS: * Successful addition of the Frog slide and basketball hoop to the Lake amenities. * Rentals increased from 26 to 27 this summer. * Ashwaubomany Blast brought 1,741 people to the Lake. * Record number of 447 dogs attended this years Doggie Dip. 2019 OBJECTIVES: * Increase marketing efforts to let the public know about Lake events and amenities. * Continue to provide the public with a safe and supervised swim area. * Due to the success of the first basketball hoop we would like to add another one in the lake. BUDGET SUMMARY: * Proposed age change to "youth" admission, from "3 and Under" to "Under 2". Revenue generation of $1,500. * Proposed $10.00 change in Lake resident and nonresident family season passes. Revenue generation of $1,000. * Lake rental fees to increase by $25.00 for residents, $65.00 for Non-Residents. Revenue generation of $1,000. Ashwaubomay Lake is an outdoor, man-made lake facility providing a swimming and beach experience open to all public during the summer months. This department covers all costs related to the operation and maintenance of Ashwaubomay Lake. 74 2019 Budget Fund 100 - General Government Department: Ashwaubomay Lake - 5524 2016 2017 2018 2018 2019 2019 vs 2018 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change Salaries And Wages 79,667 74,045 75,372 78,297 78,305 8 0.01% 5210 Medicare/Fica 6,094 5,660 5,059 5,986 5,991 5 0.08% 4998..5399 Total Personnel Services 85,761 79,705 80,431 84,283 84,296 13 0.02% 6104 Lifeguard Training Supplies 252 288 144 200 200 - 0.00% 6114 Concession Supplies 21,788 17,607 19,545 20,322 20,322 - 0.00% 6115 Pool And Lake Supplies 7,960 6,790 6,934 7,400 7,400 - 0.00% 6116 Janitorial Supplies 669 826 510 775 775 - 0.00% 6000..6121.1 Total Supplies 30,669 25,511 27,133 28,697 28,697 - 0.00% 6214 Fire Alarm/Security Maint 936 117 - - - - N/A 6303 Licenses 662 662 - - - - N/A 6121.2..6598 Total Operating 1,598 779 - - - - N/A 8300 Physical/Psych Exams - - 135 - - - N/A 8400 Gas & Electric 2,239 2,931 2,698 2,796 3,397 601 21.49% 8401 Water/Sewer/Storm Water 27,883 22,042 23,895 20,900 22,650 1,750 8.37% 8399..8498 Total Utilities 30,122 24,972 26,593 23,696 26,047 2,351 9.92% 4997..9899 Total Expenditures 148,150$ 130,967$ 134,292$ 136,676$ 139,040$ 2,364$ 1.73% EXPENDITURES BY PROGRAM/FUNCTION Lake 4991 - Lifeguard Wages 56,112 51,897 53,695 57,420 57,421 1 0.00% 4995 - Lake Supervisor Wages 8,518 8,999 9,050 5,301 5,302 1 0.02% 4990 - Lifeguard Training Supplies 252 288 144 200 200 - 0.00% 4990 - Lake Supplies 7,960 6,790 6,934 7,400 7,400 - 0.00% 4990 - Janitorial Supplies 669 826 510 775 775 - 0.00% 4990 - Security Maintenance 936 117 - - - - N/A 4990 - Licenses 662 662 - - - - N/A 4990 - Physical Exams - - 135 - - - N/A 4990 - Electric 2,239 2,931 2,698 2,796 3,397 601 21.49% 4990 - Water 27,883 22,042 23,895 20,900 22,650 1,750 8.37% Total Lake 105,231 94,552 97,061 94,792 97,145 2,353 2.48% Concessions 4992 - Café Supervisor Wages 6,826 7,333 6,920 5,596 5,598 2 0.04% 4993 - Concessionaire Wages 14,305 11,476 10,766 15,966 15,975 9 0.06% 4990 - Concessions Supplies 21,788 17,607 19,545 20,322 20,322 - 0.00% Total Concessions 42,919 36,416 37,231 41,884 41,895 11 0.03% Total Expenditures 148,150$ 130,967$ 134,292$ 136,676$ 139,040$ 2,364$ 1.73% REVENUES BY PROGRAM/FUNCTION Lake Admissions 97,511 96,249 92,634 94,576 98,076 3,500 3.70% Lake Programs 1,972 3,313 4,613 3,100 3,100 - 0.00% Concessions 30,850 26,422 29,723 39,000 39,000 - 0.00% Total Revenues 130,333$ 125,984$ 126,970$ 136,676$ 140,176$ 3,500$ 2.56% Revenues over (under) Expenditures (17,817)$ (4,983)$ (7,322)$ -$ 1,136$ 75 2019 Budget Fund 100 - General Government Department: Adult Recreation - 5525 DEPARTMENT DESCRIPTION: SERVICES: * Educational Senior classes, Meals on Wheels, Bus Trips, Instructional Classes * Athletic leagues, Fitness Classes STAFFING (FTE Positions): 2018 ACCOMPLISHMENTS: * Hosted three pickleball tournaments with 42 teams from across Wisconsin. * Accommodated a new class called "Pound Fitness", which sold out five out of the first six sessions. * Organized and ran four different softball leagues playing from May through late August. * Hosted a successful season of eight Summer Concerts at Klipstine Park. This included sponsorship solicitation, scheduling and food service organization. * Hosted the 2018 USA Softball of Wisconsin Class A, B & C state tournaments. * Continued to expand senior educational offerings offering a wide variety of classes to the community. Partnered with area business to co-host with financial backing. 2019 OBJECTIVES: * Continue to offer a wide variety of programing to meet community needs. * Develop relationships with local businesses to partner with them in new class offerings. * Continue to grow programming to utilize community center. * Work with surrounding municipalities to offer bus trips in 2019 to locations such Ikea, Lake Geneva, Downtown Chicago, a Brewer game and Bucks Game. * Develop new special events to attract people to visit Ashwaubenon. * Develop a series of "food truck rally's" / special events (3) at Ashwaubomay Park. * Explore the potential to develop an adult women's flag football league at the Sports Complex. BUDGET SUMMARY: * Decrease in umpire wages of $1,613 based on softball trends. * $2,000 expense increase in adult fitness contracted services due to popularity of "Pound" fitness. Added correlating revenue, which exceeds expenses. * Decrease adult "new program wages" by $1,500 based on 2018 actuals. * Increase pickleball supplies $500 due to growing popularity. Correlating revenue exceeds expenses. * Reduce adult golf contracted services by $300, based on 2018 actuals. * Potential Food Truck Rally revenue offsets costs of provided amenities. Revenue estimated at $1,200. Adult Recreation offers a wide variety of classes, athletic leagues and services to the Community. We partner with local organizations to offer instructional classes such as golf, tennis and pickleball. We offer a wide variety of fitness classes for all ages and abilities. Our senior programming provides a number of educational classes and community services including Meals on Wheels. 76 2019 Budget Fund 100 - General Government Department: Adult Recreation - 5525 2016 2017 2018 2018 2019 2019 vs 2018 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change Salaries And Wages 13,034 8,990 11,000 21,212 9,052 (12,160) -57.33% 5210 Medicare/Fica 996 783 842 1,623 692 (931) -57.36% 4998..5399 Total Personnel Services 14,030 9,773 11,842 22,835 9,744 (13,091) -57.33% 6118 Program Supplies 10,565 10,271 10,450 10,450 10,950 500 4.78% 6124 Program/Trip Expense - - - 3,200 3,200 - 0.00% 8100 Contracted Services 21,070 21,240 21,500 18,800 20,500 1,700 9.04% 4997..9899 Total Expenditures 45,665$ 41,284$ 43,792$ 55,285$ 44,394$ (10,891)$ -19.70% EXPENDITURES BY PROGRAM/FUNCTION Softball Program Umpire Wages 11,598 6,206 7,692 15,148 5,335 (9,813) -64.78% Site Supervisor Wages 1,324 2,116 2,500 3,283 1,615 (1,668) -50.81% Supplies 3,790 4,582 4,000 4,000 4,000 - 0.00% Total Softball Program 16,712 12,904 14,192 22,431 10,950 (11,481) -51.18% 4656 - Adult Fitness 13,828 10,180 11,000 12,500 14,500 2,000 16.00% 4660 - Adult New Programs 4,064 3,664 3,600 5,026 3,411 (1,615) -32.13% 4661 - Adult Bean Bag League 50 105 250 578 583 5 0.87% 4501 - Senior Citizens Program 5,936 8,041 7,200 7,200 7,200 - 0.00% 4431 - Pickleball Program - 290 750 750 1,250 500 66.67% 4700 - Summer Concert Program 5,075 6,100 6,000 6,000 6,000 - 0.00% 4650 - Adult Golf Program - - 800 800 500 (300) -37.50% Total Expenditures 45,665$ 41,284$ 43,792$ 55,285$ 44,394$ (10,891)$ -19.70% REVENUES BY PROGRAM/FUNCTION Community Gardens 980 1,054 2,780 2,780 1,250 (1,530) -55.04% Rummage Sale 885 942 1,000 1,000 822 (178) -17.80% Soda 314 327 550 550 - (550) -100.00% Bus Trips 5,230 5,191 5,550 5,550 2,405 (3,145) -56.67% Pickleball 420 640 800 800 1,695 895 111.88% Senior Citizens 5,159 5,038 7,200 7,200 5,849 (1,351) -18.76% Adult Golf 800 700 1,200 1,200 415 (785) -65.42% Adult Summer Softball 16,804 13,315 15,000 12,000 12,810 810 6.75% Adult Fall Softball - - - 3,000 - (3,000) -100.00% Adult Fitness 12,452 9,816 16,120 18,000 24,243 6,243 34.68% Adult Tennis 225 285 300 300 180 (120) -40.00% Adult New Programs 2,500 2,500 2,500 2,500 2,400 (100) -4.00% Bean Bag League 750 690 600 600 475 (125) -20.83% Summer Concerts 6,000 6,000 6,000 6,000 6,000 - 0.00% Adult Summer Softball Forfeit Fees 100 150 400 400 - (400) -100.00% Total Revenues 52,619$ 46,648$ 60,000$ 61,880$ 58,544$ (3,336)$ -5.39% Revenues over (under) Expenditures 6,954$ 5,364$ 16,208$ 6,595$ 14,150$ 77 2019 Budget Fund 100 - General Government Department: Co-Sponsored Recreation - 5527 DEPARTMENT DESCRIPTION: SERVICES: * Funding assistance for equipment & wages, payroll services, and liability insurance coverage. * Complementary community center usage for monthly meetings, if desired. * Upkeep, grooming and/or lining/prep of respective Village facilities. * Provide staff liaison to attend co-sponsored board meetings and help with program concerns. STAFFING (FTE Positions): 2018 ACCOMPLISHMENTS: * Provided recreation opportunities to 1000+ children in concert with Village youth organizations. * Offered guidance and direction to organizations. * Temporary management of AYSA (Ashwaubenon Youth Soccer Association). Re-establishment of AYSA board with enough new members to handle all aspects of a large youth organization. * Stopped downward trend in AYSA participation numbers with overall enrollment increasing in 2018. * Served 15 Ashwaubenon youth in the "Special Children's Program", partnering with the Ashwaubenon School District. * Assisted AGSA, both with labor and funding, for the installation of their picnic shelter area at Pioneer Park (Forestry labor and use of Park Development funds). * Fencing improvements to youth diamonds at Ashwaubomay (AYB) and Pioneer Park (AGSA). Use of general 5541 funds out of park maintenance). 2019 OBJECTIVES: * Continue recovery of AYSA participation numbers by giving guidance to AYSS Board. * Continue partnership with organizations to assist volunteer boards in providing quality recreation programming. * Partner with organizations when applicable to maintain and improve athletic facilities. * Partnership with AGSA for final site landscaping around new team shelter at Pioneer. BUDGET SUMMARY: * Added $840 to Special Children's program wages based on 2018 actuals. * Reduced soccer (AYS) "program supply" contribution by $1,400 to $4,000 due to AYSA balances. Co-Sponsored Recreation partners with seven different organizations to provide programming for 1,000+ children each year. These organizations are: Ashwaubenon Youth Baseball, Ashwaubenon Youth Soccer, Ashwaubenon Girls Softball, Ashwaubenon Wrestling Club, Ashwaubenon Special Children’s, Ashwaubenon Swim Club, and Ashwaubenon Youth Football. The village provides partial funding for equipment/wages, free facility use, upkeep and grooming of facilities, insurance coverage, community center access for meetings, staff to attend meetings etc. 2017 2018 2019 - Budget Special Children Workers Part-Time Part-Time Part-Time AYB Umpires Part-Time Part-Time Part-Time Swim Club Part-Time Part-Time Part-Time Total Full-Time Equivalents Note: Positions are part-time, may include multiple persons and vary depending on participation. 78 2019 Budget Fund 100 - General Government Department: Co-Sponsored Recreation - 5527 2016 2017 2018 2018 2019 2019 vs 2018 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change Salaries And Wages 51,885 58,019 42,618 42,618 43,436 818 1.92% 5210 Medicare/Fica 3,970 4,435 3,260 3,260 3,323 63 1.93% 4998..5399 Total Personnel Services 55,855 62,455 45,878 45,878 46,759 881 1.92% 6118 Program Supplies 17,231 17,894 19,261 19,261 17,861 (1,400) -7.27% 8300 Physical/Psych Exams - - - - - - N/A 8305 Property & Liability Insurance 3,666 3,666 4,200 4,200 4,200 - 0.00% 8299..8398 Total Insurance 3,666 3,666 4,200 4,200 4,200 - 0.00% 4997..9899 Total Expenditures 76,752$ 84,015$ 69,339$ 69,339$ 68,820$ (519)$ -0.75% EXPENDITURES BY PROGRAM/FUNCTION 4480 - Special Children's Program 12,458 12,788 13,587 13,587 14,468 881 6.48% 4481 - Ashwaubenon Youth Baseball 11,834 13,872 10,896 10,896 10,896 - 0.00% 4482 - Ashwaubenon Girls Softball Association 5,750 5,750 5,750 5,750 5,750 - 0.00% 4483 - Ashwaubenon Youth Football Program 2,346 2,346 2,346 2,346 2,346 - 0.00% 4484 - Ashwaubenon Soccer Club 5,400 5,410 5,400 5,400 4,000 (1,400) -25.93% 4485 - Ashwaubenon Wrestling Club 427 - 427 427 427 - 0.00% 4486 - Ashwaubenon Swim Club 34,829 40,183 26,733 26,733 26,733 - 0.00% 4651 - Co-Sponsored Administration-Insurance 3,708 3,666 4,200 4,200 4,200 - 0.00% Total Expenditures 76,752$ 84,015$ 69,339$ 69,339$ 68,820$ (519)$ -0.75% REVENUES BY PROGRAM/FUNCTION Wage Reimbursements: 4481 - Ashwaubenon Youth Baseball 6,086 8,122 7,896 7,896 7,896 - 0.00% 4486 - Ashwaubenon Swim Club 42,234 31,793 24,394 24,394 24,396 2 0.01% Total Revenues 48,320$ 39,915$ 32,290$ 32,290$ 32,292$ 2$ 0.01% Revenues over (under) Expenditures (28,432)$ (44,100)$ (37,049)$ (37,049)$ (36,528)$ 79 2019 Budget Fund 100 - General Government Department: Youth Recreation - 5530 DEPARTMENT DESCRIPTION: SERVICES: * Provide educational classes * Bus Trips * Summer Day Camp * Sports classes and leagues * Offer a variety of special events to unite the community. * Offer summer park program in neighborhood parks. STAFFING (FTE Positions): 2018 ACCOMPLISHMENTS: * Offered four neighborhood special events at Fort Howard, Smith, Waterford, and Sand Acres Parks. Attendance estimated at over 1,200 residents for food, games, bounce houses, and outdoor movies. * Continued partnership with the Ashwaubenon Alumni Association to combine the Funathalon and Ashwaubenon Blast. Sold wristbands for children's games, activities and inflatables to help offset costs. * Sold out the 10-week Summer Day Camp with 503 total registrations. A corresponding portion of the Recreation Supervisor's (FTE) assigned time was covered by program revenue. * Park Program attendance increased by 1,054 visits for a total summer attendance of 5,914. * New partnerships created to help offer cooking, cheer, ninja warrior and painting classes for children. * Partnered with Ashwaubenon School District to offer the "Free Summer Lunch Program" at Fort Howard Park during park program hours. A total of 941 meals were served at the park throughout the summer, averaging 20 per day. Youth Recreation offers a wide variety of classes, trips, athletics, special events and services to the Village. We offer a wide range of classes such as dance, tumbling, basketball, soccer and tae kwon do. We offer a flag football league during the fall. Throughout the year we offer bus trips to places like Marquette Mountain, Tundra Lodge, Ashwaubomay and Funset Boulevard. Our Park Program offers children a free and safe place to play at our park system throughout the summer at seven different locations. 2017 2018 2019 - Budget Dance Instructors Part-Time Part-Time Part-Time Gymnastics Instructors Part-Time Part-Time Part-Time Pom Pon Instructor Part-Time Part-Time Part-Time Youth Flag Football Part-Time Part-Time Part-Time New Program Instructors Part-Time Part-Time Part-Time Special Events Leaders Part-Time Part-Time Part-Time Teen Program Instructor Part-Time Part-Time Part-Time Playground Leaders Part-Time Part-Time Part-Time Program Assistant Part-Time Part-Time Part-Time Toddler & Preschool Instructor Part-Time Part-Time Part-Time Rookie Basketball Camp Instructor Part-Time Part-Time Part-Time Tots/Rookie Football Instructor Part-Time Part-Time Part-Time Rookie T-Ball Instructor Part-Time Part-Time Part-Time Rookie Soccer Instructor Part-Time Part-Time Part-Time Day Camp Leaders Part-Time Part-Time Part-Time Total Full-Time Equivalents Note: Positions are part-time, may include multiple persons and vary depending on participation. 80 2019 Budget Fund 100 - General Government Department: Youth Recreation - 5530 2019 OBJECTIVES: * Continue to modify and expand day-camp activities to keep the camp's reputation and popularity trending upward. * Find creative new games, activities and special events to increase the number of children attending Park Program. * Continue to explore new programming offerings at the Community Center. * Solicit community input to determine programming needs and wants of residents. BUDGET SUMMARY: * Reduced Youth Tennis Contracted Services $500 based on 2018 actuals. * Added $1,200 to Neighborhood Events Program supplies to accommodate addition of two new events at Ashwaubomay Park. * Adjustments made to rookie and youth program supply item lines based on 2018 actuals that vary by $200 or less. * Added $1,850 to dance program supplies for recital costumes. The expense is matched by revenue for this purchase. * Subtracted $100 for dance contracted services based on 2018 actuals. * Subtracted $350 for pom contracted services based on 2018 actuals. 81 2019 Budget Fund 100 - General Government Department: Youth Recreation - 5530 2016 2017 2018 2018 2019 2019 vs 2018 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change Salaries And Wages 70,211 71,759 73,242 80,211 85,689 5,478 6.83% 5210 Medicare/Fica 5,371 5,489 5,600 6,136 6,557 421 6.86% 4998..5399 Total Personnel Services 75,583 77,248 78,842 86,347 92,246 5,899 6.83% 6118 Program Supplies 13,275 13,675 15,300 21,300 24,950 3,650 17.14% 7100 Training/Conference - - - 500 500 - 0.00% 7130 Mileage Reimbursement 70 75 75 225 100 (125) -55.56% 6599..7198 Total Travel/Training 70 75 75 725 600 (125) -17.24% 8100 Contracted Services 14,975 18,178 18,215 18,215 17,215 (1,000) -5.49% 4997..9899 Total Expenditures 103,903$ 109,176$ 112,432$ 126,587$ 135,011$ 8,424$ 6.65% EXPENDITURES BY PROGRAM/FUNCTION 4400 - Park Program 36,442 33,947 34,767 38,552 40,419 1,867 4.84% 4401 - Dance 7,208 6,230 5,620 6,620 8,321 1,701 25.69% 4402 - Gymnastics/Tumbling 492 4,882 696 696 698 2 0.29% 4404 - Pom Pons 766 302 2,828 3,828 3,480 (348) -9.09% 4405 - Youth Flag Football 793 726 1,613 3,113 3,312 199 6.39% 4408 - Youth Tennis 50 59 2,000 2,000 1,500 (500) -25.00% 4410 - Youth New Programs 2,034 3,674 3,078 3,078 3,077 (1) -0.03% 4411 - Special Events 5,413 6,667 6,612 10,552 10,550 (2) -0.02% 4416 - Teen Programs - - 828 828 827 (1) -0.12% 4420 - Bus Trips - Playground 1,878 1,185 1,000 1,000 1,000 - 0.00% 4421 - Bus Trips - Other Trips 2,963 2,688 1,515 1,515 1,515 - 0.00% 4422 - Toddler & Pre-School Programs 85 - 796 796 802 6 0.75% 4424 - Neighborhood Events 2,795 2,555 2,500 3,000 4,200 1,200 40.00% 4425 - Rookie Basketball 537 336 646 646 746 100 15.48% 4426 - Rookie Football 2,433 2,924 1,163 1,163 1,263 100 8.60% 4428 - Rookie T-Ball 659 514 970 970 1,069 99 10.21% 4429 - Rookie Soccer 806 706 1,034 1,034 1,133 99 9.57% 4430 - Day Camp 38,549 41,781 44,766 47,196 51,099 3,903 8.27% Total Expenditures 103,903$ 109,176$ 112,432$ 126,587$ 135,011$ 8,424$ 6.65% REVENUES BY PROGRAM/FUNCTION Dance 4,125 4,566 3,746 7,100 6,726 (374) -5.27% Gymnastics/Tumbling 685 1,358 1,591 800 1,015 215 26.88% Pom Pons 2,467 2,078 4,290 3,900 2,169 (1,731) -44.38% Youth Flag Football 3,875 4,238 4,569 3,500 3,730 230 6.57% Youth Golf 545 795 - - - - N/A Youth Tennis 1,921 1,155 1,227 2,500 1,348 (1,152) -46.08% Youth New Programs 3,948 2,812 1,551 3,200 3,200 - 0.00% Special Events 317 1,984 1,955 7,500 4,362 (3,138) -41.84% Teen Programs - - - 1,000 - (1,000) -100.00% Bus Trips - Playground 2,315 1,956 2,100 1,700 2,010 310 18.24% Bus Trips - Other Trips 2,873 2,476 1,784 3,000 1,820 (1,180) -39.33% Toddler & Pre-School Programs 2,278 1,031 1,005 1,200 1,200 - 0.00% Rookie Basketball 975 925 900 800 1,015 215 26.88% Rookie Football 1,190 1,240 1,250 1,300 1,780 480 36.92% Rookie T-Ball 1,125 975 1,000 1,000 900 (100) -10.00% Rookie Soccer 1,250 1,225 1,200 1,200 1,495 295 24.58% Day Camp 48,006 54,515 60,508 60,277 59,982 (295) -0.49% Total Revenues 77,895$ 83,329$ 88,676$ 99,977$ 92,752$ (7,225)$ -7.23% Revenues over (under) Expenditures (26,008)$ (25,847)$ (23,756)$ (26,610)$ (42,259)$ 82 2019 Budget Fund 100 - General Government Department: Park Maintenance - 5541 DEPARTMENT DESCRIPTION: SERVICES: * Upkeep and maintenance of 22 park facilities. * Projects & park upgrade installations. * Maintenance of 14 picnic shelters. * Grooming and maintenance of 16 baseball/softball diamonds. * Maintenance of 13 athletic and soccer fields. * Maintenance and upkeep of 33 court (basketball, tennis, pickle ball) areas. * General upkeep of 300 acres of parkland. * Upkeep of over 12 miles of trail. * Facility upkeep and maintenance; including marina, storage buildings, ASD playgrounds, trailheads and other. * Grass cutting and trimming of all parks, trails, Village medians and other locations. STAFFING (FTE Positions): 2018 ACCOMPLISHMENTS: * Site preparation and installation of Gillis Park playground. * Site preparation and installation of Valley View playground. Removal of old equipment and material. * Install of Canterbury Park picnic shelter. * Lake improvements including final installation of frog slide, exterior fencing, in-water basketball hoop, women's bathroom partitions, adding lake sand material. * Lake improvements includes diving board repairs and installation of new admission cupboards. * Assistance given to Forestry for tree take-downs and stumping. Increased work load due to EAB. * Prepped facilities for mutiple special events; including Ash BLAST, State USA Modified Softball Tournament, AGSA and AYB Tournaments, Neighborhood Nights, summer concerts, etc. * Playground equipment repair in multiple park areas. * Removal of asphalt playground path at Fort Howard Park. Layout and coordination of new concrete pathway and bike area. Install assistance with cricket court pitch at the Ashwaubenon Sports Complex. * Purchases included one new set of bleachers, summer concert tent and safety equipment. 2019 OBJECTIVES: * Coordination and installation of projects as budget dollars were appropriated. * Continued ADA upgrades in all park quadrants. * Continued pathway and trail development in park system and Village areas. * Continued work to develop "gathering areas" in neighborhood parks. * Installation of a "mini" playground by shelter #2 in Ashwaubomay. Use current stock of equipment. The Parks Maintenance department is responsible for the safe upkeep and maintenance of 22 parks and all associated facilities/buildings, over 12 miles of trails, athletic fields used by both the public and the Ashwaubenon School District (ASD), and multiple associated facilities. 2017 2018 2019 - Budget Park Foreman 1.00 1.00 1.00 Park Maintenance 1.00 1.00 1.00 Park Maintenance - Seasonal Part-Time Part-Time Part-Time Total Full-Time Equivalents 2.00 2.00 2.00 Note: Seasonal positions are shown as budgeted costs; actuals vary as services are needed. 83 2019 Budget Fund 100 - General Government Department: Park Maintenance - 5541 BUDGET SUMMARY: * Account 6116-Janitorial Supplies: $410 increase to match actual trends. * Account 6211-Repairs Building/Equipment: $2,000 increase for repairs and hardscape combined (separate line items in prior years). * Account 8400-Gas & Electric: Reduction of $4,602 to match actual trends. * Account 8401-Water/Sewer/Storm Water: Reduction of $4,073 to match actual trends. 84 2019 Budget Fund 100 - General Government Department: Park Maintenance - 5541 2016 2017 2018 2018 2019 2019 vs 2018 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change Salaries And Wages 182,960 189,319 192,542 192,542 204,949 12,407 6.44% Overtime/Comptime 3,731 2,273 3,000 3,000 3,000 - 0.00% 4999..5198 Total Salaries And Wages 186,691 191,592 195,542 195,542 207,949 12,407 6.34% 5210 Medicare/Fica 13,415 13,643 14,959 14,959 15,909 950 6.35% 5220 Health Insurance 31,587 35,078 30,313 35,350 29,886 (5,464) -15.46% 5221 Dental Insurance 1,926 2,023 2,283 2,284 2,284 - 0.00% 5222 Life Insurance 287 326 561 561 574 13 2.32% 5230 Disability - - - 300 - (300) -100.00% 5240 Retirement 7,541 8,163 8,207 8,207 8,198 (9) -0.11% 5199..5398 Total Benefits 54,755 59,232 56,324 61,661 56,851 (4,810) -7.80% 4998..5399 Total Personnel Services 241,446 250,824 251,866 257,203 264,800 7,597 2.95% 6113 Maintenance Supplies 2,874 3,652 2,700 2,700 2,700 - 0.00% 6116 Janitorial Supplies 1,664 2,664 1,590 1,590 2,000 410 25.79% 6117 Athletic Field Supplies 26,031 32,730 29,862 29,862 29,862 - 0.00% 6000..6121.1 Total Supplies 30,569 39,046 34,152 34,152 34,562 410 1.20% 6122 Gas & Oil 19,756 17,284 16,752 21,732 16,752 (4,980) -22.92% 6211 Repairs-Building/Equipment 38,015 42,249 38,000 38,000 40,000 2,000 5.26% 6402 Shoe Allowance 875 739 525 525 525 - 0.00% 6121.2..6598 Total Operating 58,645 60,272 55,277 60,257 57,277 (2,980) -4.95% 8100 Contracted Services 4,913 9,867 8,400 8,400 8,400 - 0.00% 8201 Vehicle Repairs 20,439 25,808 16,000 16,000 16,000 - 0.00% 8202 Equipment Use Charge 31,623 28,774 25,601 25,601 28,790 3,189 12.46% 8205 Equipment Rental 8,122 8,063 8,300 8,300 8,300 - 0.00% 7199..8298 Total Purchased Services 65,097 72,512 58,301 58,301 61,490 3,189 5.47% 8300 Physical/Psych Exams - - 495 - - - N/A 8400 Gas & Electric 36,314 39,174 40,000 44,604 40,000 (4,604) -10.32% 8401 Water/Sewer/Storm Water 23,939 21,049 21,000 28,073 24,000 (4,073) -14.51% 8399..8498 Total Utilities 60,253 60,223 61,000 72,677 64,000 (8,677) -11.94% 9121 Equipment < $5000 - - - 3,200 - (3,200) -100.00% 4997..9899 Total Expenditures 456,010$ 482,878$ 461,091$ 485,790$ 482,129$ (3,661)$ -0.75% 85 2019 Budget Fund 100 - General Government Department: Community Center - 5551 DEPARTMENT DESCRIPTION: SERVICES: * Event rentals * Meeting rooms * Recreation program facility * Special event location STAFFING (FTE Positions): 2018 ACCOMPLISHMENTS: * Community Center held over 350 paid rentals. * Additional 1,100 facility uses for Park and Recreation programming, community meetings and events, and school district needs. * Revenue increased in 2018 due to increased usage. * Permits booked every Saturday and Sunday during summer months. 2019 OBJECTIVES: * Continue to increase revenue through increased rental utilization. * Programming will continue to increase as we try offering new classes and special events. Continued partnerships will help us offer unique programming and help us draw larger audiences. * Maximize and balance facility utilization through programming, rentals and community based organization usage. BUDGET SUMMARY: * Personnel Services: Increase of $71,644 due to the hire of an additional maintenance employee who's primary responsibility is maintenance and cleaning of the community center. * Account 6214-Fire Alarm/Security Maintenance: Decrease $100 based on actual trend. * Account 8106-Cleaning Contract: Decrease of $11,000 with the hire of additional employee. * Account 8400-Gas & Oil: Decrease $1,344 based on actual trend. The Ashwaubenon Community Center is a public facility where we provide recreational programming to Village residents. This facility is host to many senior classes and events. When not being used for programming the facility is available to residents to rent out. The community center is also host to many meetings for our co-sponsored groups and businesses in the area. 2017 2018 2019 - Budget Community Center Supervisor 0.60 0.60 0.60 Weekend Permit Staff Part-Time Part-Time Part-Time Total Full-Time Equivalents 0.60 0.60 0.60 Note: Part-time positions are shown as budgeted; actuals vary as services are needed. 86 2019 Budget Fund 100 - General Government Department: Community Center - 5551 2016 2017 2018 2018 2019 2019 vs 2018 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change Salaries And Wages 14,135 25,764 29,900 29,900 72,385 42,485 142.09% 5210 Medicare/Fica 1,059 1,950 2,287 2,287 5,538 3,251 142.15% 5220 Health Insurance 774 329 - - 22,414 22,414 N/A 5221 Dental Insurance 53 20 - - 1,142 1,142 N/A 5222 Life Insurance 4 2 - - 35 35 N/A 5240 Retirement 191 243 - - 2,756 2,756 N/A 5199..5398 Total Benefits 2,081 2,544 2,287 2,287 31,885 29,598 1294.18% 4998..5399 Total Personnel Services 16,215 28,309 32,187 32,187 104,270 72,083 223.95% 6113 Maintenance Supplies 1,188 435 1,200 2,200 2,200 - 0.00% 6114 Concession Supplies 219 406 350 350 350 - 0.00% 6116 Janitorial Supplies 3,477 3,671 3,610 3,610 3,610 - 0.00% 6118 Program Supplies 324 593 600 1,000 1,000 - 0.00% 6000..6121.1 Total Supplies 5,208 5,104 5,760 7,160 7,160 - 0.00% 6211 Repairs-Building/Equipment 3,700 150 5,000 5,000 5,000 - 0.00% 6214 Fire Alarm/Security Maint - 365 500 500 400 (100) -20.00% 6121.2..6598 Total Operating 3,700 515 5,500 5,500 5,400 (100) -1.82% 8106 Cleaning Contract 874 9,517 15,000 15,000 4,000 (11,000) -73.33% 8305 Property & Liability Insurance 1,291 - - - - - N/A 8400 Gas & Electric 11,314 19,689 21,453 22,800 21,456 (1,344) -5.89% 8401 Water/Sewer/Storm Water 2,037 3,198 3,400 2,300 2,300 - 0.00% 8405 Television Expenses 983 1,395 1,440 1,440 1,452 12 0.83% 8399..8498 Total Utilities 14,334 24,282 26,293 26,540 25,208 (1,332) -5.02% 4997..9899 Total Expenditures 41,622$ 67,727$ 84,740$ 86,387$ 146,038$ 59,651$ 69.05% RENTAL REVENUES Activity Room - - - - 18,390 18,390 N/A Grand Park Room - All 26,402 53,637 50,000 50,000 26,050 (23,950) -47.90% Grand Park Room - East - - - - 10,758 10,758 N/A Grand Park Room - West - - - - 570 570 N/A Grand Park Room - Kitchen - - - - 540 540 N/A Lifelong Learning Institute - - - - 735 735 N/A Total Revenues 26,402$ 53,637$ 50,000$ 50,000$ 57,043$ 7,043$ 14.09% Revenues over (under) Expenditures (15,220)$ (14,090)$ (34,740)$ (36,387)$ (88,995)$ 87 2019 Budget Fund 100 - General Government Department: Community Center - 5551 PERSONNEL REQUESTS: Position Title: Park Maintenance Worker I (1.0 FTE; 50/50 with Community Center) Salary/Hourly Rate: 20.23$ Benefits: Full Total Annual Cost:$71,644 Description: Request is to hire a full-time employee witht the primary responsibility to clean and maintain the community center. The new position would replace $11,000 of existing contracted maintenance in the Community Center budget and $7,500 of cleaning contracted services in the Village Hall Maintenance budget. In addition to community center cleaning responsibilities, the position would also do cleaning tasks at Village Hall. Also, the position could be used to assist Park Maintenance and Forestry as needed when existing staffing struggles to keep up with various tasks throughout the year. Historically, this exact position was previously in place and funded doing this exact work, but was eliminated in 2006. The community center at that time was not needing anything close to the amount of attention that the current facility demands. There would be $4,000 left in the contracted maintenance budget to account for carpet cleaning, window washing, specialty floor buffing, and other required items. Justification: The new community center is requiring more attention and care in cleaning than the contracted maintnenace company can provide. This includes general cleaning, kitchen cleaning, wall washing and repair, touch-up painting, etc. All administrative staff have been trying to pick up cleaning deficiencies throughout the week, from exterior trash pickup, table cleaning, wall washing, kitchen and bathroom wipedowns, etc..., but there is a limit to how much time administrative staff can devote to these endeavors and still get their own work done. The wear and usage is already starting to show. This position would address multiple areas: both community center and field staff assistance. 88 2019 Budget Fund 100 - General Government Department: Performing Arts Center - 5561 DEPARTMENT DESCRIPTION: STAFFING (FTE Positions): BUDGET SUMMARY: * Assume 2.0% increase to PAC staff salary effective 07/01/19. 2016 2017 2018 2018 2019 2019 vs 2018 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change 8100 Contracted Services - 42,297 58,400 80,688 75,276 (5,412) 93.29% 4997..9899 Total Expenditures -$ 42,297$ 58,400$ 80,688$ 75,276$ (5,412)$ 93.29% The Performing Arts Center department funds the Village's share of the cost of the PAC manager and technical assistant positions. The overall personnel services costs of the position is split 50/50 with the Ashwaubenon School District. The primary function of these positions are to manage the use of the facility. Both the PAC manager and technical assistant position are paid positions through the Ashwaubenon School District where the Village is billed for 50% of the overall personnel services costs. 89 2019 Budget Fund 100 - General Government Department: Forestry Administration - 5610 DEPARTMENT DESCRIPTION: SERVICES: * Design, planning, planting and management of street and park trees, landscapes, greenspaces, and beautification projects within the Village. * Provide technical assistance to residents and Village staff on issues related to trees. * Coordinate Village’s volunteer based Adopt-A-Park and Adopt-A-Garden programs. STAFFING (FTE Positions): 2018 ACCOMPLISHMENTS: * Planted 129 trees throughout the Village in the past year. Participated in the "Packer's First Down for Trees" tree planting program that provided 37 trees to plant throughout the Village. * Continued implementation of the Village's EAB readiness plan. * Completed sectional street tree pruning in Management Area 1 (Cormier School, Klipstine Park and Ashwaubomay Park neighborhoods) and continued into Management Area 3 (Fort Howard Park neighborhood) as budget resources allowed. * Hosted Wisconsin Arborist Association summer conference in July at the Community Center and Klipstine Park. Included a special tree planting event that same day for the Green Bay Packers "First Down for Trees" tree planting program that was well attended by media and local officials. * Tree work completed this year (through September 19 or under contract): pruned 468 trees (283 standard, 142 raising, 17 storm damage, 26 misc. prune) removed 44 trees and ground 80 stumps. * Jointly purchased a 75 HP stump grinder with the Village of Allouez . Created a written user-agreement between both communities. * Researched and wrote bid specifications to purchase a replacement aerial lift truck. Anticipate delivery the end of mid-October (ahead of schedule). * Received a $7,000 tree planting grant from the US Forest Service Great Lakes Restoration Initiative to mitigate the canopy loss due to EAB. The grant covered the planting of 20 trees at Klipstine Park and 15 at Ashwaubomay Park. * Assisted on NRDA/GLRI Grant at Ashwaubomay Park to remove and manage buckthorn and create various habitat structures for wildlife. * Coordinated invasive species removal along riverfront near the Marina, Manseau Flats development and former Tillmann property. 2019 OBJECTIVES: * Continue EAB advanced planning for the Village's 1156 Village owned ash trees. * Finish Sectional Street Tree Pruning in Management Area 3 (Fort Howard Park and Cormier School neighborhoods) continuing into Management Area 7 (Sherwood Forest neighborhood) as resources * Removal and replacement of street and park trees as identified in annual fall survey. Ashwaubenon’s Urban Forestry program provide a safe urban forest while striving to preserve the natural beauty and benefits that trees and greenspace provide our residents and visitors. This effort seeks to maximize the environmental and psychological benefits of our urban forest, while enhancing property values and quality of life for residents. 2017 2018 2019 - Budget Forester 1.00 1.00 1.00 Forestry Seasonal Part-Time Part-Time Part-Time Total Full-Time Equivalents 1.00 1.00 1.00 Note: Seasonal positions are shown as budgeted; actuals vary as services are needed. 90 2019 Budget Fund 100 - General Government Department: Forestry Administration - 5610 * Continue to strive for a 6-year pruning cycle for Village maintained trees that includes a young tree training program for trees less than 10" in diameter. * Provide assistance to NRDA/GLRI Grant at Ashwaubomay Park to provide material (ash trees) for "fish crib" structures along the river front. Monitor follow-up herbicide applications to establish control of buckthorn removed last summer. BUDGET SUMMARY: * Currently the Village maintains 5,964 street trees and 1,797 park trees. With current staffing and the current budget allocation of $35,000 for tree pruning, the current street tree pruning cycle (number of years it takes to prune every tree in the Village) using actual production numbers from the last 7 years is calculated to be 18.9 years. The 2018 Street Tree Pruning project was less productive than budgeted due to a 77% increase in costs above prior year equivalent cost-per-project rates. Higher cost-per-project rates are likely due to a higher demand for contractor services. In short, higher demand creates lower supply which drives up the cost to the Village. Contractor availability is also more limited with the contractors having more projects. Therefore, a portion of 2018’s pruning project will need to be carried over into 2019 for completion. A request is being made for a 75% increase ($26,250) in the budget allocation for street tree pruning in 2019. This amount is NOT asking to complete additional work but rather simply maintain the previous level of service. A 77% increase in price is significant but the individual prices we are getting are a value due to the scope of the projects put out to bid. For example, the cost to prune a 18-24” tree is $180 which includes complete cleanup. Since 2012, in house crews completed 3,121 (annual average of 445) request/complaint type pruning tasks, either generated internally or by residents. These request/complaint type of tasks have steadily increased as our pruning cycle gets longer due to the lack of a regular, systematic pruning program. These tasks include: storm damage, clearance (sidewalk, street light, stop sign), crown raising and young tree training (generally <10” diameter) and are generally more time consuming and less efficient from a production standpoint. Think of it similar to picking up garbage or recycling on a request basis rather than simply having a set systematic schedule for pickup. * Account 6122 - Gas and Oil - New software created a revised fuel charge allocation to various departments based on the equipment using the gas pumps. * Account 8202 - Equipment Use Charge - This account is the annual depreciation charge for all Forestry vehicles. Recent years' purchases of new equipment have replaced older, fully-depreciated equipment; thus generating a larger depreciation charge to the department. 91 2019 Budget Fund 100 - General Government Department: Forestry Administration - 5610 2016 2017 2018 2018 2019 2019 vs 2018 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change Salaries And Wages 93,291 103,890 120,801 98,901 110,256 11,355 11.48% 5210 Medicare/Fica 6,561 7,202 9,241 7,566 8,435 869 11.49% 5220 Health Insurance 16,738 19,442 - 16,336 - (16,336) -100.00% 5220.1 Health Insurance - HSA - 2,620 12,262 - 9,331 9,331 N/A 5221 Dental Insurance 1,250 1,401 1,142 1,142 1,142 - 0.00% 5222 Life Insurance 97 110 136 136 156 20 14.71% 5230 Disability - - - 145 - (145) -100.00% 5240 Retirement 4,408 5,225 4,074 4,074 4,333 259 6.36% 5199..5398 Total Benefits 29,054 36,001 26,854 29,399 23,397 (6,002) -20.42% 4998..5399 Total Personnel Services 122,345 139,891 147,655 128,300 133,653 5,353 4.17% 6101 Operational Supplies 2,614 5,611 4,700 4,700 4,700 - 0.00% 6122 Gas & Oil - 2,679 6,552 - 6,552 6,552 N/A 6123 Landscaping Supplies 6,837 6,759 9,000 9,200 9,200 - 0.00% 6213 Software Maintenance 1,350 1,350 1,350 1,350 1,350 - 0.00% 6402 Shoe Allowance - 137 175 175 175 - 0.00% 6121.2..6598 Total Operating 8,187 10,924 17,077 10,725 17,277 6,552 61.09% 7100 Training/Conference 228 855 1,100 1,100 1,100 - 0.00% 7120 Dues & Subscriptions 350 355 330 330 330 - 0.00% 6599..7198 Total Travel/Training 578 1,210 1,430 1,430 1,430 - 0.00% 8100 Contracted Services 25,574 24,805 46,500 46,500 72,750 26,250 56.45% 8114 Tree Planting - Village 7,303 5,611 9,000 11,000 11,000 - 0.00% 8117 Tree Planting - Residents 9,354 5,928 8,163 3,000 3,000 - 0.00% 8201 Vehicle Repairs 4,765 4,251 2,570 2,500 2,500 - 0.00% 8202 Equipment Use Charge 249 2,428 11,707 11,707 17,063 5,356 45.75% 7199..8298 Total Purchased Services 47,244 43,023 77,940 74,707 106,313 31,606 42.31% 8300 Physical/Psych Exams - - 225 - - - N/A 4997..9899 Total Expenditures 180,969$ 200,660$ 249,027$ 219,862$ 263,373$ 43,511$ 19.79% REVENUES Resident Tree Planting 10,083 2,465 3,000 3,000 3,000 - 0.00% Total Revenues 10,083$ 2,465$ 3,000$ 3,000$ 3,000$ -$ 0.00% 92 2019 Budget Fund 100 - General Government Department: Animal Control - 5810 DEPARTMENT DESCRIPTION: SERVICES: * Retrieving and/or trapping animals at large. * Transporting injured animals. * Rescue animals the tare in danger, sick, injured, lost or unwanted. * Investigating animal bites. * Investigating cruelty and neglect cases. STAFFING (FTE Positions): No staffing needs are required for the Animal Control budget. Existing Community Service Officers handle responsibilities. 2018 ACCOMPLISHMENTS: * Handled 326 animal complaints, January - September. * Transported 37 animals to the Wisconsin Humane Society & 16 to the Wildlife Sanctuary. * 67 incidents of animals in vehicles. 2019 OBJECTIVES: * Educate and enforce all State and local animal control laws. * Educate animal owners on the risks of leaving animals in vehicles. * Maintain the highest quality of services to the community. * Monitor rodent issues in the Village. 2016 2017 2018 2018 2019 2019 vs 2018 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change 6101 Operational Supplies 262 123 250 1,200 1,200 - 0.00% 7100 Training/Conference 70 - - - - - N/A 8100 Contracted Services - - - 2,500 - (2,500) -100.00% 8103 Rodent Control 2,136 - 1,283 900 1,395 495 55.00% 8105 Humane Society 2,833 5,901 5,000 7,500 6,000 (1,500) -20.00% 7199..8298 Total Purchased Services 4,968 5,901 6,283 10,900 7,395 (3,505) -32.16% 4997..9899 Total Expenditures 5,301$ 6,024$ 6,533$ 12,100$ 8,595$ (3,505)$ -28.97% Community Service Officers are responsible for monitoring the welfare of domestic and wild animals and ensuring the safety of citizens from animal annoyance or other animal contacts that pose health risks. 93 2019 Budget Fund 100 - General Government Department: Economic Development - 5651 DEPARTMENT DESCRIPTION: SERVICES: * Assist with the Village's tax incremental financing programs. * Assist with business processing. * Act as liaison between Village and existing business community. * Manage the Village's Inspection Department STAFFING (FTE Positions): 2018 ACCOMPLISHMENTS: * Rewrote and created a more user-friendly Village's Site Plan and Design Review ordinance. * Worked with Village Administration to secure a location for the Green Bay Booyah. * Assumed responsibility for managing the Inspection Department of the Village. * Developed new B-4 Commerce District and coordinated rezoning of Southwestern Ashwaubenon. * Coordinated rezoning of the remaining light industrial areas near the stadium district to Sports & Entertainment District. * Wrote an Idle Sites Grant application to WEDC for Bullfrogs stadium site preparation. * Coordinated the environmental testing for the Village-owned properties on Mike McCarthy Way. * Completed writing the text and prepared the maps for the Village's Bike and Pedestrian Plan Update. 2019 OBJECTIVES: * Develop efficient processes for permitting and inspections. * Promote redevelopment within TID #5. The Economic Development Department coordinates activities for the recruitment and retention of businesses, communicates the economic development vision, and facilitates redevelopment opportunities that reflect the vision. 2017 2018 2019 - Budget Director of Community Development 1.00 1.00 1.00 94 2019 Budget Fund 100 - General Government Department: Economic Development - 5651 2016 2017 2018 2018 2019 2019 vs 2018 Budget Account Description Actual Actual Forecast Budget Budget $ Change % Change Salaries And Wages 70,785 67,586 75,477 75,477 88,804 13,327 17.66% 5210 Medicare/Fica 4,839 4,730 5,774 5,774 6,794 1,020 17.67% 5220 Health Insurance 13,247 11,004 - - - - N/A 5221 Dental Insurance 1,038 958 1,142 - 1,142 1,142 N/A 5222 Life Insurance 117 94 170 170 209 39 22.94% 5230 Disability - - - 160 - (160) -100.00% 5240 Retirement 4,648 4,597 5,057 5,057 5,817 760 15.03% 5199..5398 Total Benefits 23,888 21,384 12,143 11,161 13,962 2,801 25.10% 4998..5399 Total Personnel Services 94,673 88,970 87,620 86,638 102,766 16,128 18.62% 6100 Office Supplies 257 1,348 300 600 600 - 0.00% 6213 Software Maintenance 619 800 800 - 800 800 N/A 6302 Newspaper Publishing 10 560 - - - - N/A 6121.2..6598 Total Operating 629 1,360 800 - 800 800 N/A 7100 Training/Conference 3,318 759 1,200 3,500 2,250 (1,250) -35.71% 7120 Dues & Subscriptions 550 - 195 500 500 - 0.00% 7130 Mileage Reimbursement 401 123 125 450 100 (350) -77.78% 6599..7198 Total Travel/Training 4,270 882 1,520 4,450 2,850 (1,600) -35.96% 8100 Contracted Services 60 5,857 - - - - N/A 8115 Engineering Services 9,048 - - - - - N/A 8116 Economic Development 5,347 5,370 6,785 6,201 7,503 1,302 21.00% 7199..8298 Total Purchased Services 14,455 11,227 6,785 6,201 7,503 1,302 21.00% 4997..9899 Total Expenditures 114,283$ 103,787$ 97,025$ 97,889$ 114,519$ 16,630$ 16.99% 95 Village of ASHWAUBENON 2019 Operating Budget SPECIAL REVENUE FUNDS THIS PAGE LEFT BLANK INTENTIONALLY 2019 Budget Special Revenue Funds Summary Report Oneida Park Service K-9 DARE/ Citizens Explorers Employee Account Development Agreement Program Liaison Academy Program Retirement TOTAL REVENUES General Property Taxes -$ -$ -$ 12,500$ -$ -$ 25,000$ 37,500$ Intergovernmental - 350,848 - - - - - 350,848 Public Charges for Services 72,000 - - - - - - 72,000 Interest 480 - - - - - - 480 Donations - - 1,500 2,000 500 - - 4,000 Miscellaneous 17,386 - 2,500 - - 7,500 - 27,386 Total Revenues 89,866 350,848 4,000 14,500 500 7,500 25,000 492,214 EXPENDITURES 9110 Current 9111 General Government - - - - - - 20,000 20,000 Public Safety - - 4,000 16,505 4,541 10,232 100,000 135,278 9190 Capital Outlay 18,500 119,308 - - - - - 137,808 Total Expenditures 18,500 119,308 4,000 16,505 4,541 10,232 120,000 293,086 Excess of Revenues over (under) Expenditures 71,366 231,540 - (2,005) (4,041) (2,732) (95,000) 199,128 OTHER FINANCING SOURCES (USES) Transfers In - - - - 4,541 4,082 - 8,623 9200 Transfer Out - (231,540) - - - - - (231,540) Total Other Financing Sources (Uses) - (231,540) - - 4,541 4,082 - (222,917) Net Change in Fund Balance 71,366 - - (2,005) 500 1,350 (95,000) (23,789) Fund Balance - January 1 172,047 - 22,709 17,728 4,638 12,290 367,779 597,191 Fund Balance - December 31 243,413$ -$ 22,709$ 15,723$ 5,138$ 13,640$ 272,779$ 573,402$ 96 2019 Budget Special Revenue Funds Park Development - Fund 200 DEPARTMENT DESCRIPTION: STAFFING (FTE Positions): * Projects are completed with various village employees or through contracted services. 2018 ACCOMPLISHMENTS: * Installation of new Canterbury Park amenities. * Installation of Pioneer Park trail extension. * Assistance with concrete work for new shelter area with Ashwaubenon Girls Softball Association. * Completed Pioneer Park trail extension. * Constructed new Canterbury Park open-air picnic shelter. * Constructed AGSA hardscape for picnic shelter. 2019 OBJECTIVES: * Planning and coordination of eligible projects as approved by Village Board. * Continued planning of Village of Ashwaubenon fitness trail system. * Installation of additional electrical panels at Ashwaubomay to meet increased demand. CAPITAL REQUESTS: Project Name: Smith Park Pathway Cost: $9,500 Type: Infrastructure - New Useful Life: 25 Years Description: New pathway at Smith Park between existing baseball diamond, tennis court and playground equipment. Project costs split evenly between Park Development and Capital Projects funds. Funded by park impact fees and general tax levy. Justification: Smith an ADA quadrant park. Allows for interior access from View on east side of park. Project Name: Ashwaubomay Park Utility (electrical) additions Cost: $9,000 Type: Infrastructure - New Useful Life: 25 Years Description: Installation of additional electrical access points for use by special events or other large gatherings. Justification: Additional electrical access points allows more opportunities for special events or other large gatherings to utilize more space within the park for various events. It allows for larger events that oftentimes require more electrical needs. The Park Development Fund accounts for the collection and related expenditures of the park impact fee charged to developers as a building fee. Funds are used to finance new park development and new park equipment. 97 2019 Budget Special Revenue Funds Park Development - Fund 200 2016 2017 2018 2018 2019 2019 vs 2018 Budget Account Actual Actual Forecast Budget Budget $ Change % Change REVENUES Park Development Acquisition Fees 47,405$ 84,704$ 100,000$ 65,000$ 72,000$ 7,000$ 10.77% Interest 706 594 480 480 480 - 0.00% Miscellaneous 15,933 16,411 16,903 18,000 17,386 (614) -3.41% Total Revenues 64,044 101,709 117,383 83,480 89,866 6,386 7.65% EXPENDITURES 8599..9198Total Capital Outlay 21,567 139,198 100,000 119,000 18,500 (100,500) -84.45% Total Expenditures 21,567 139,198 100,000 119,000 18,500 (100,500) -84.45% Net Change in Fund Balance 42,477 (37,489) 17,383 (35,520) 71,366 Fund Balance - January 1 149,676 192,153 154,664 245,393 172,047 Fund Balance - December 31 192,153$ 154,664$ 172,047$ 209,873$ 243,413$ 98 2019 Budget Special Revenue Funds Oneida Service Agreement - Fund 241 DEPARTMENT DESCRIPTION: STAFFING (FTE Positions): * Projects are completed with various village employees or through contracted services. 2018 ACCOMPLISHMENTS: * Transferred $32,000 to General Fund for transit services (as directed in service agreement). * Village market reevaluation ($63,000). * Funded the following capital items: Mobile radios, Emergency Paging System, Crossing Guard Signs, Handgun Replacement, SWAT Tactical Vests, Concrete Saw, Barricades, Garbage & Recycling Cans, Chalet Women's Bathroom Wall Partitions, Lake Fencing, Lake Sand, Garage Door Safety Eye Replacement, Gillis Park Playground Equipment, Fort Howard Park Playground Path, Summer Concert Tent, ASC Tennis Court Repair, Pioneer Park Bleachers, and Building Boiler (partial cost). BUDGET SUMMARY: * Transfer $32,000 to General Fund for transit services (as directed in service agreement). * Transfer $190,917 to Public Safety Capital Projects Fund to pay a portion of the $250,000 replacement of SCBA equipment (remainder of cost is funded with 2018 excess funds). * Transfer $4,451 to Citizens Academy Program. * Transfer $4,082 to Explorers Program. * $119,308 designated for the capital requests listed below. CAPITAL REQUESTS: Project Name: SAN Storage Server Cost: $42,533 Type: Asset - Replacement Useful Life: 10 Years Description: HPE Nimble Storage HF20 Hybrid Array Justification: This replaces both of our existing SAN Servers that were installed in 2013. We have extended the warranty already on them once. By stepping up to an hybrid array, applications and VM's will preform better. It will also add an additional layer of disaster recovery (DR) by creating snapshots of our VM's. With this vendor includes controller upgrades every 3 years which means we could get at least 10 years of life out of this device. The unit would come fully populated with drives about 33.7 TB which after dedup and compression is about 50-60TB. It allows in the future to simply add storage as needed without need of migration of data every 5 years. This fund is used to account for revenue through the service agreement with the Oneida Tribe to be used on projects and/or other one-time capital projects as determined by the Village Board. The Oneida Service Agreement is a negotiated contract between the Village and the Oneida tribe, updated every three to five years. 99 2019 Budget Special Revenue Funds Oneida Service Agreement - Fund 241 Project Name: Host Server 1 Cost: $18,000 Type: Asset - Replacement Useful Life: 5 Years Description: Dell PowerEdge 630 Justification: Replaces VAVirtual 1 Host server. Server warranty expires January of 2019 (which as already been extended once). Based on how we move forward with a new SAN, we would size the new server appropriately. We would also directly connect this to the new SAN and bypassing a SAN switch. Project Name: Village Hall/Public Safety PC Replacement Cost: $15,000 Type: Asset - Replacement Useful Life: 5 Years Description: Annual replacement of existing computer hardware. Justification: This replaces existing pc and laptop units based on an annual replacement schedule. Most pc's and/or laptops have a 5-8 year life. The replacement schedule is maintained and updated each year and all pc's are evaluated for replacement. Project Name: SAN Switches Cost: $11,000 Type: Asset - Replacement Useful Life: 10 Years Description: 2 x Dell N4032F Justification: These 10 Gb switches provide connections between host server and SAN. Having two switches will provide high availability and network redundancy. 100 2019 Budget Special Revenue Funds Oneida Service Agreement - Fund 241 Project Name: Layer 2 Switch Replacement Cost: $3,000 Type: Asset - Replacement Useful Life: 10 Years Description: Dell N2048P Switch Justification: Goal is to replace 1 of our existing switches each year. The current switches are 10/100 mb. The new switches would be 1 Gb which would increase throughput as well as increase port density. Project Name: Replace/Rewire Garage Network Cabinet Cost: $2,800 Type: Asset - Replacement Useful Life: 15 Years Description: Remove existing cabinet and install a new one. Remove, reroute and reterminate cables inside box. The new cabinet will also have a PDU to supply power to existing equipment. Justification: This network cabinet is located in the Village Garage area and supplies the network connection back to Village Hall. Several years ago the cabinet was damaged by a plow running into the cabinet. We have also added several network runs into the cabinet. Because of the damage to the cabinet and the additional runs the cabinet is mess and does not hold the all network equipment properly. We would like to replace and retrminate the cables to allow for easier maintenance and access in the future. Project Name: Windows 10 License Upgrades Cost: $875 Type: Asset - Replacement Useful Life: 10 Years Description: Instead of upgrading these 5 PC's (Al, Doug, Aaron, Tim & PW intern, SRO1 SRO2) we would just upgrade the OS Software to Windows 10. The PC's do not warrant a replacement as they are plenty powerful. The only expectation would be if they didn't already have an SSD. Justification: There are 7 PC's that don't warrant a PC replacement but rather just a OS upgrade. These PC currently has Windows 7 installed. The end of support for Windows 7 is January 14, 2020. Each Windows 10 License which is about $125. 101 2019 Budget Special Revenue Funds Oneida Service Agreement - Fund 241 Project Name: Express Vote - Universal Voting System Cost: $24,500 Type: Asset - Replacement Useful Life: 20 Years Description: ADA ballot marking equipment replacing outdated AutoMark equipment Justification: County-wide initiative to replace outdated AutoMarks, thus lower amount of repair and replacement part costs. This latest technology utilizes only thermal paper, with no ink cartridges required for purchase. The ExpressVote system may also be utilized more than the Automark when casting ballots, thus lessening ballot and print costs. Project Name: DS-200 Voting Tabulator Batteries Cost: $1,100 Type: Asset - Maintenance Useful Life: 5 Years Description: Replace battery sets (two per set) for each DS-200 Tabulator. The village employs seven (7) DS-200 on each election day. Justification: County-wide initiative to replace all DS-200 Tabulators batteries through the auspices of ESS. The last replacement was 2014. Project Name: Wireless 4G Modem Cost: $500 Type: Asset - New Useful Life: 5 Years Description: The Wireless 4G Modem shall replace the analog line which is used to convey election results to the Brown County Clerk on election nights. By utilizing the wireless modem, there would no longer be transmission delays as it is experienced at present with all municipalities attempting to convey information to one or two telephone lines via analog. Justification: Allows for one DS-200 tabulator to forward election results to Brown County Clerk's Office digitially wireless modem rather than by analog telephone. 102 2019 Budget Special Revenue Funds Oneida Service Agreement - Fund 241 2016 2017 2018 2018 2019 2019 vs 2018 Budget Account Actual Actual Forecast Budget Budget $ Change % Change REVENUES Intergovernmental 311,560$ 350,848$ 350,848$ 350,848$ 350,848$ -$ 0.00% Total Revenues 311,560 350,848 350,848 350,848 350,848 - 0.00% EXPENDITURES 8599..9198Total Capital Outlay - 400,289 318,848 318,848 119,308 (199,540) -62.58% Total Expenditures - 400,289 318,848 318,848 119,308 (199,540) -62.58% Excess of Revenues over (under) Expenditures 311,560 (49,441) 32,000 32,000 231,540 199,540 623.56% OTHER FINANCING SOURCES (USES) 9200 Transfer Out (111,070) (196,439) (63,837) (32,000) (231,540) (199,540) 623.56% Net Change in Fund Balance 200,490 (245,880) (31,837) - - Fund Balance - January 1 77,227 277,717 31,837 29,717 - Fund Balance - December 31 277,717$ 31,837$ -$ 29,717$ -$ 103 2019 Budget Special Revenue Funds K-9 Program - Fund 242 DEPARTMENT DESCRIPTION: SERVICES: * Canine Officer will perform police patrol, investigation, enforce traffic regulations and related law enforcement activities. * Protect life and property by performing firefighting, emergency medical aid, rescue and fire duties. * Patrol with, and care for a police dog in specialized duties such as; narcotic detection, building searches, suspect and missing persons tracking, and related law enforcement duties. * Provide approved canine demonstrations and talks to foster positive community relations. STAFFING (FTE Positions): * Ashwaubenon Public Safety allocates one officer to the program. 2018 ACCOMPLISHMENTS: * 67 deployments (Ole was not on the road from 04-08-18 to 06-12-18) * 109 pieces of drug paraphernalia confiscated, 19 drug seizures and 5 money seizures. * There were two large methamphetamine seizures of 34.2g and 29.45g, one large marijuana seizure of 3.95lbs, and $2,740 in cash was seized. 2019 OBJECTIVES: * Ongoing training and recertification of dog and handler. * Working with officers in the deployment of the K-9 Unit as a resource. * Collaboration with other Brown County K-9 Units for mutual aid quests. * Continue to work with US Postal Service on narcotics detection. The K-9 Program is used to assist Ashwaubenon Public Safety in search and seizure operations such as drug searches, criminal tracking and missing person searches. This fund is used to account for donations received and used towards the K-9 Program. Expenditures are realized only as needed and if proper funding exists. Over the past three decades the Public Safety Department has experienced tremendous change in population numbers, increased personnel, changes in department structure and increased criminal activity within the community. The Village of Ashwaubenon has seen increases in transient population along with government subsidized housing. Increases in illicit drug trafficking and other criminal activities have followed as well. A K-9 unit not only can be used to find illicit drugs, it can track criminals and aid in finding missing persons. 104 2019 Budget Special Revenue Funds K-9 Program - Fund 242 2016 2017 2018 2018 2019 2019 vs 2018 Budget Account Actual Actual Forecast Budget Budget $ Change % Change REVENUES Interest 4 66 51 - - - N/A Donations 1,170 2,670 4,700 1,500 1,500 - 0.00% Merchandise Sales 2,185 1,758 1,749 - - - N/A Raffle Ticket Sales - - 12,708 - - Refunds - - 3,394 2,500 2,500 - 0.00% Total Revenues 3,359 4,494 22,602 4,000 4,000 - 0.00% EXPENDITURES 9110 Supplies / Equipment / Services 2,243 5,680 303 - 2,390 2,390 N/A 9111 Travel - Training 300 300 5,350 - 500 500 N/A 9120 Insurance - 2,220 1,110 - 1,110 1,110 N/A 9125 Merchandise Sales (shirts and coins) 1,702 - - - - - N/A 9130 Donor Board 2,039 - - - - - N/A 9154 Raffle Costs - - 11,380 - - - N/A Total Expenditures 6,284 8,200 18,143 - 4,000 4,000 N/A Net Change in Fund Balance (2,925) (3,706) 4,459 4,000 - Fund Balance - January 1 24,881 21,956 18,250 22,360 22,709 Fund Balance - December 31 21,956$ 18,250$ 22,709$ 26,360$ 22,709$ 105 2019 Budget Special Revenue Funds DARE/Liaison Program - Fund 243 DEPARTMENT DESCRIPTION: SERVICES: * D.A.R.E. is taught to approximately 26 million children in the United States. Curriculum gives students the tools needed to avoid peer pressure, getting involved in alcohol, drugs, gangs and violence and teaches them to look for friends who will not get them involved in aforementioned items. * The Liaison officers are a resource for kids. Students will speak to the officers about legal issues, problems faced at home or in the community, career path opportunities, personal relationships and other issues facing the students today. * The Liaison officers are a resource for schools as well. The officers also assist in teaching several courses including; government classes, health classes, "search and seizure" classes and "gang awareness" classes. All classes are done in cooperation with the classroom teacher. STAFFING (FTE Positions): * Ashwaubenon Public Safety allocates one officer to the program. 2018 ACCOMPLISHMENTS: * Instituted Human Trafficking awareness in the schools. * Registered 120 kids for the Bike Safety Program. * Worked with school administration to improve school safety. 2019 OBJECTIVES: * Continue to build and foster positive relationships between Law Enforcement and students. * Plan and coordinate Bike Safety Program. * Teach Human Trafficking awareness in the schools. * Continue to coordinate with school officials on Homecoming activities and education. The Police-School Liaison program has been in existence in our community since January of 1995. The goal of this program is "The prevention of juvenile delinquency and the fostering of positive community relations." Public Safety feels this is some of the best staffing allocation. Two officers are assigned to Village schools. Officer Jackie Dunlap works with the kindergarten through fifth grades as the Liaison officer and a certified D.A.R.E. instructor. Officer Jeff Everetts works with the sixth through twelfth grades in the same capacity. 106 2019 Budget Special Revenue Funds DARE/Liaison Program - Fund 243 2016 2017 2018 2018 2019 2019 vs 2018 Budget Account Actual Actual Forecast Budget Budget $ Change % Change REVENUES General Property Taxes 134,113 9,204 12,500 9,204 12,500 3,296 35.81% Intergovernmental 134,113 - - - - - N/A Interest 4 62 5 5 - (5) -100.00% Donations 2,000 - 2,000 2,000 2,000 - 0.00% Miscellaneous 24,942 - - - - - N/A Total Revenues 295,172 9,266 14,505 11,209 14,500 3,291 29.36% EXPENDITURES 4998..5399Personnel Services 264,501 - 12,500 9,204 12,500 3,296 35.81% 6000..6121.1Supplies 6,827 3,447 4,005 4,005 4,005 - 0.00% 6599..7198Travel/Training 731 - - - - - N/A Total Expenditures 272,059 3,447 16,505 13,209 16,505 3,296 24.95% Excess of Revenues over (under) Expenditures 23,113 5,819 (2,000) (2,000) (2,005) (5) 0.25% OTHER FINANCING SOURCES (USES) 9200 Transfer Out - - (9,204) - - - N/A Total Other Financing Sources (Uses) - - (9,204) - - - N/A Net Change in Fund Balance 23,113 5,819 (11,204) (2,000) (2,005) Fund Balance - January 1 - 23,113 28,932 20,118 17,728 Fund Balance - December 31 23,113$ 28,932$ 17,728$ 18,118$ 15,723$ 107 2019 Budget Special Revenue Funds Citizen's Academy Program - Fund 244 DEPARTMENT DESCRIPTION: SERVICES: * * STAFFING (FTE Positions): * Officers receive overtime for time spent overseeing the program. 2018 ACCOMPLISHMENTS: * Generated record high interest in program. * Class was filled a year prior for 2019 Class and 2020 is over half full. * Several members of recent classes have taken leadership roles in the VIPS 2019 OBJECTIVES: * Continue to build VIPS Membership through recruitment of Academy Class Attendees. * Educate and inform our residents about our community and Public Safety. * Continue to look for supplemental funding sources. 2016 2017 2018 2018 2019 2019 vs 2018 Budget Account Actual Actual Forecast Budget Budget $ Change % Change REVENUES General Property Taxes 3,678 - - - - - N/A Interest - 8 - - - - N/A Donations 360 2,030 500 500 500 - 0.00% Miscellaneous - - 597 - - - N/A Total Revenues 4,038 2,038 1,097 500 500 - 0.00% EXPENDITURES Personnel Services 2,678 3,541 3,541 3,541 3,541 - 0.00% Supplies 1,329 428 1,706 1,000 1,000 - 0.00% Total Expenditures 4,007 3,969 5,247 4,541 4,541 - 0.00% Excess of Revenues over (under) Expenditures 31 (1,931) (4,150) (4,041) (4,041) - 0.00% OTHER FINANCING SOURCES (USES) Transfers In - 4,541 4,541 4,541 4,541 - 0.00% 9200 Transfer Out - - (894) - - - N/A Total Other Financing Sources (Uses) - 4,541 3,647 4,541 4,541 - 0.00% Net Change in Fund Balance 31 2,610 (503) 500 500 Fund Balance - January 1 2,500 2,531 5,141 3,031 4,638 Fund Balance - December 31 2,531$ 5,141$ 4,638$ 3,531$ 5,138$ The Ashwaubenon Citizen’s Academy Alumni Association has two objectives: 1. Function as an interactive support program between the Department of Public Safety and the citizens. 2. Educate the public on law enforcement and public safety. The Citizen’s Academy Alumni participate in many activities including Packers game-day parking, station tours, house checks, municipal court, adopt a highway, traffic control, speed watch, election runners, and various community events. This fund is used to account for revenue received and expenditures related to the Public Safety Citizen's Academy Program. The Alumni meet once a month for continuing education and raise funds to purchase items for the department. 108 2019 Budget Special Revenue Funds Explorers Program - Fund 245 DEPARTMENT DESCRIPTION: SERVICES: * The post voluntarily assists in any department requested event, at no additional expense to the Village of Ashwaubenon. STAFFING (FTE Positions): * Officers receive overtime for time spent overseeing the program. 2018 ACCOMPLISHMENTS: * Explorers raised money through parking cars on village owned lots during Packer games. * Explorers worked Ashwaubenon events such as Valley View Spring Carnival, GB Marathon, NNO and Shop with a Cop. 2019 OBJECTIVES: * Work on recruitment to program. * Get newer Explorers to the State Conference in Wisconsin Dells. * Replenish funds used to attend the National Conference which occurs every other year. 2016 2017 2018 2018 2019 2019 vs 2018 Budget Account Actual Actual Forecast Budget Budget $ Change % Change REVENUES General Property Taxes 3,455 - - - - - N/A Interest 1 25 - - - - N/A Donations 1,200 - - - - - N/A Parking Revenue 8,408 5,715 7,500 7,500 7,500 - 0.00% Miscellaneous 1,000 - - - - - N/A Total Revenues 14,064 5,740 7,500 7,500 7,500 - 0.00% EXPENDITURES Personnel Services 2,205 2,832 2,832 2,832 2,832 - 0.00% Supplies 2,447 2,838 1,250 1,250 2,400 1,150 92.00% Travel/Training 4,569 3,516 6,750 6,750 5,000 (1,750) -25.93% Total Expenditures 9,221 9,186 10,832 10,832 10,232 (600) -5.54% Excess of Revenues over (under) Expenditures 4,843 (3,446) (3,332) (3,332) (2,732) 600 -18.01% OTHER FINANCING SOURCES (USES) Transfers In - 4,082 4,082 4,082 4,082 - 0.00% Net Change in Fund Balance 4,843 636 750 750 1,350 Fund Balance - January 1 6,061 10,904 11,540 3,031 12,290 Fund Balance - December 31 10,904$ 11,540$ 12,290$ 3,781$ 13,640$ The Ashwaubenon Explorer Post is a division of the Learning for Life Program. The Post’s Objective is to provide members the opportunity to better understand the careers, areas of responsibility and general understanding of Public Safety; as well as, gain practical Public Safety experience. The objectives are accomplished through instruction by various public safety officers, scenarios, field experience, and national-level competitions. The Post also completes service projects, public education events and fund-raising. The Post is composed of students aged 14 - 21 and is limited to 15 members. 109 2019 Budget Special Revenue Funds Employee Retirement - Fund 250 DEPARTMENT DESCRIPTION: 2018 ACCOMPLISHMENTS: * No retirements in 2018. 2016 2017 2018 2018 2019 2019 vs 2018 Budget Account Actual Actual Forecast Budget Budget $ Change % Change REVENUES General Property Taxes - - 25,000 25,000 25,000 - 0.00% EXPENDITURES 9190 Personnel Services 222,091 94,985 - 100,000 120,000 20,000 20.00% Excess of Revenues over (under) Expenditures (222,091) (94,985) 25,000 (75,000) (95,000) (20,000) 26.67% OTHER FINANCING SOURCES (USES) Transfers In - 68,330 240,000 240,000 - (240,000) -100.00% Net Change in Fund Balance (222,091) (26,655) 265,000 165,000 (95,000) Fund Balance - January 1 351,525 129,434 102,779 102,779 367,779 Fund Balance - December 31 129,434$ 102,779$ 367,779$ 267,779$ 272,779$ This fund is used to account for employee retirement costs. Financing is provided by general property tax levy and/or transfers from other funds. Retirements are generally unknown during the budgeting process; therefore, estimates are used in determining expenditure amounts. 110 THIS PAGE LEFT BLANK INTENTIONALLY Village of ASHWAUBENON 2019 Operating Budget DEBT SERVICE FUND THIS PAGE LEFT BLANK INTENTIONALLY 2019 Budget Debt Service Funds Fund 300 DEPARTMENT DESCRIPTION: 2016 2017 2018 2018 2019 2019 vs 2018 Budget Account Actual Actual Forecast Budget Budget $ Change % Change REVENUES General Property Taxes 2,098,841$ 2,719,058$ 2,638,909$ 2,638,909$ 2,239,163$ (399,746)$ -15.15% EXPENDITURES Debt Service 9300 Principal 3,933,972 4,903,972 4,953,972 4,957,472 4,813,972 (143,500) -2.89% 9310 Interest and fiscal charges 1,098,170 1,035,187 957,518 954,018 1,734,487 780,469 81.81% Total Expenditures 5,032,142 5,939,159 5,911,490 5,911,490 6,548,459 636,969 10.78% Excess of Revenues (under) Expenditures (2,933,301) (3,220,101) (3,272,581) (3,272,581) (4,309,296) (1,036,715) 31.68% OTHER FINANCING SOURCES (USES) Long Term Debt Issued 9,230,000 - - - - - N/A Premium on Debt Issued 478,911 - - - - - N/A Payment to current noteholder (9,500,000) - - - - - N/A Transfers In 2,724,390 3,381,623 3,272,581 3,272,581 4,147,774 875,193 26.74% Total Other Financing Sources (Uses) 2,933,301 3,381,623 3,272,581 3,272,581 4,147,774 875,193 26.74% Net Change in Fund Balance - 161,522 - - (161,522) Fund Balance - January 1 - - 161,522 - 161,522 Fund Balance - December 31 -$ 161,522$ 161,522$ -$ 0$ The debt service fund accounts for the resources accumulated and payments made for principal and interst on long-ter general obligation debt of governmental funds. Financing is provided by the annual general property tax levy and potential unused portions of prior years' debt proceeds. 111 Village of Ashwaubenon 2019 Budget Debt Service Obligations 2019 Debt Service Obligation Issue Principal Interest Total General Government 2009-10-09 G.O. Promissory Notes - $1.245M (2006 Nan Refunding) 160,000.00 3,400.00 163,400.00 2011-12-13 G.O. Promissory Notes - $3.0M (Oneida Street Reconstruction) 400,000.00 31,050.00 431,050.00 2011-12-13 G.O. Promissory Notes - $485K (WRS Unfunded Pension Liability Payoff) 50,000.00 4,125.00 54,125.00 2016-06-01 GO Prom Notes - $9.035M (Fund 430-Klipstine Remediation - $1.7M) 160,000.00 26,100.00 186,100.00 2019 - Cormier Road ($1.0M) - 35,000.00 35,000.00 Fiscal Charges - 1,125.00 1,125.00 770,000.00 100,800.00 870,800.00 Referendum 2014-12-17 GO Prom Notes - $7.27M (Referendum Bonding #1) 705,000.00 97,950.00 802,950.00 2016-04-12 GO Refunding Bonds - $8.525M (Refunding 12/15/15 Referendum Bonding #2) - 255,750.00 255,750.00 2016-06-01 GO Prom Notes - $9.035M (Referendum Bonding #3 - $4.88M) 405,000.00 79,550.00 484,550.00 1,110,000.00 433,250.00 1,543,250.00 Tax Incremental District #3 2009-10-09 G.O. Promissory Notes - $1.2M (TID #3 Land Purchase) 170,000.00 3,612.50 173,612.50 2009-10-09 G.O. Promissory Notes - $300K (TID #3 Technology Enhancements) 40,000.00 850.00 40,850.00 2010-09-14 G.O. Prom Note Series 2010A (BABs) - $2.065M (TID #3 Capital Projects) 390,000.00 19,542.50 409,542.50 2011-12-13 G.O. Promissory Notes - $2.395M (TID #3 Oneida Street Reconstruction) 255,000.00 19,725.00 274,725.00 2011-12-13 G.O. Promissory Notes - $865K (TID #3 Cash Incentives - Wesco, PCM, Prevea) 115,000.00 1,495.00 116,495.00 2013-06-18 G.O. Prom Notes - $1.055M (TID #3 Oneida St, Bart Starrt Rd, Brookwood SS, Lombardi, Argonne St WM) 115,000.00 10,950.00 125,950.00 2014-03-18 GO Prom Notes - $100K (TID #3 Pilgrim Way Reconstruction) 10,000.00 1,600.00 11,600.00 2014-03-18 GO Prom Notes - $410K (TID #3 Gordmans Cash Incentive) 45,000.00 5,776.00 50,776.00 2015-12-15 GO Prom Notes - $3.05M (TID #3 Lochman Property Purchase and $100k demolition) 290,000.00 53,337.50 343,337.50 2016-06-01 GO Prom Notes - $9.035M (TID #3 Titletown-$1.5M, Pilgrim/Cormier-$250K) 170,000.00 26,800.00 196,800.00 2016-06-01 GO Prom Notes - $9.035M (TID #3 Refunding 12/15/15 Pilgrim Way Reconstruction - $705k)) 65,000.00 10,850.00 75,850.00 2016-06-01 Tax GO Prom Notes - $2.225M (TID #3 Mariott Cash Incentive $750k) 75,000.00 12,162.50 87,162.50 2016-06-01 Tax GO Prom Notes - $2.225M (TID #3 Neibler&Nault Land Acquistion/Prop Demo - $1.46M) 140,000.00 23,095.00 163,095.00 2017-06-01 Tax GO Prom Notes - $2.630M (TID #3 Trails/Road Reconstruction - $1.225M) 110,000.00 27,450.00 137,450.00 2018-11-15 Taxable GO Refunding Bonds Series 2018B- $12.08M (TID #3 Manseau Flat Incentive - $520K) 45,000.00 17,942.03 62,942.03 2018-11-15 Taxable GO Refunding Bonds Series 2018A- $1.1M (