Agenda Packet

AGENDA PUBLIC WORKS COMMITTEE MEETING Tuesday, July 14, 2026 at 5:30 p.m. (rescheduled from 7/7/26) Allouez Village Hall, 1900 Libal Street 1. CALL TO ORDER/ ROLL CALL 2. MODIFY/ADOPT AGENDA 3. APPROVAL OF May 5, 2026 MINUTES 4. ANNOUNCEMENTS a. Hiring of Grayson Frost, Staff Engineer & Marcus Niemi, Engineering Technician 5. PUBLIC APPEARANCES NEW BUSINESS: 6. DISCUSSION/ACTION RE: STORMWATER IMPACT FEES REPORTS: 7. REPORT RE: 2027 STREET UTILITY RECONSTRUCTION PROJECT - ENGINEERING SERVICES a. TOPOGRAPHICAL AND UTILITY SURVEY SERVICES b. ENGINEERING SERVICES 8. REPORT RE: 2025 COMPLIANCE MAINTENANCE ANNUAL REPORT 9. REPORT RE: 2026 CONSTRUCTION PROJECT UPDATE 10. FUTURE AGENDA ITEMS 11. ADJOURNMENT NOTE: It is possible that members of and a possible quorum of members of other governmental bodies of the municipality may be in attendance at the above noticed meeting to gather information; no action will be taken by any governmental body at the above noticed meeting other than the governmental body specifically referred to above in this notice. PUBLIC WORKS COMMITTEE MEETING MINUTES Tuesday, May 5th, 2026 at 5:30 p.m. Allouez Village Hall, 1900 Libal Street CALL TO ORDER/ ROLL CALL Chairperson Leiterman called the meeting to order at 5:30 p.m. Present: Collison, Genrich, Leiterman Excused: Beyler, Lefebvre Also present: Gehin, March ELECT COMMITTEE CHAIRPERSON Genrich/Collison moved to nominate Leiterman as Chairperson. Motion carried. MODIFY/ADOPT AGENDA Genrich/Collison moved to adopt the agenda as presented. Motion carried. APPROVAL OF APRIL 7TH, 2026 MINUTES Collison/Leiterman moved to approve the April 7, 2026 minutes. Motion carried. ANNOUNCEMENTS - None PUBLIC APPEARANCES - None 2025 STORM LATERAL SPECIAL ASSESSMENTS a. Final Resolution to Levy Special Assessments S. Gehin: - Final storm lateral special assessments for the following street segments came in lower than estimated in the Engineering Report and previously provided to residents. o St. Francis Dr . – Langlade Rd. to S. Webster Ave. o Greene Ave. -Libal St. to East River Dr. o Regina St. – Simonet St. to Greene Ave. - Village Board approval of the Final Resolution to Levy Special Assessments establishes final cost to be assessed. Collison/Leiterman moved to recommend to the Village Board to approve the Final Resolution to Levy the St. Francis Dr., Greene Ave., and Regina St. Storm Lateral Special Assessments. Motion carried. UTILITY RATE INCREASES a. Stormwater Utility S. Gehin: - Storm water utility charges are based on ERUs (Equivalent Residential Units). The current ERU rate is $10.50, so most single-family parcels are billed $10.50 per month for storm water utility fees. - With limited exceptions, most non-single-family home parcels have ERUs calculated based on the impervious surface of the parcel; as such, the number of ERUs varies for these parcels. - The last ERU increase was in 2024. With little to no growth in the total number of ERUs, the rate per ERU needs to increase to allow for sufficient cash flows to fund the storm water utility operations and maintenance costs as well as capital expenses. - An increase in the ERU rate from $10.50 to $11.50 is being proposed. Jim Orourke, 2339 Oakwood Avenue - Can we encourage commercial property owners to use semi-pervious systems instead of the full impervious to reduce the cost of their stormwater? b. Sanitary Sewer Utility S. Gehin: - In 2024, Ruekert-Mielke was contracted to perform a rate study of the Allouez sanitary sewer utility. Prior to this, the sewer utility rates were last updated in 2022. - Ruekert-Mielke did not propose any changes in the format of the rate structure; but along with the 2024 rate increase proposed, yearly or every other year rate increases were recommended. - Consensus of the Village Board was to implement yearly rate increases. - With little growth in the user base, utility rates need to increase to keep pace with increasing operation and maintenance (O&M) expenses. - NEW Water sanitary sewage capital and treatment costs represent 75% of the utility’s total O&M expenses. - To maintain adequate funds, a rate increase is being proposed resulting in the following fixed and variable charges: Proposed: Allouez NEW Water Total Fixed charge/month (based on ¾” meter) $4.40 $10.00 $14.40 Variable (volume) charge/1,000 gals $3.15 $5.93 $9.08 Current: Fixed charge/month (based on ¾” meter) $4.50 $9.00 $13.50 Variable (volume) charge/1,000 gals $2.81 $5.65 $8.46 - The above results in a monthly increase of $2.76 for a customer using an average volume of 3,000 gallons of water per month. Discussion: - Good approach to have small increases on a regular basis as opposed to large increases every few years. ANNUAL RECYCLING REPORT S. Gehin: - The Village is required to maintain an effective Recycling Program. The program consists of the collection and hauling of recyclables from residential properties (4-units or less) - Recycling Report includes: o Program Collection o Recycling Cost o Compliance and Enforcement o Outreach and Education - Some of the notable activities completed in 2025 include: o Collected 960 tons of recyclables & 10,538 cubic yards of yard waste in 2025 o Maintained and enforced village ordinance o Collaborated with Brown County Solid Waste to inform and educate residents on the need to recycle - Conversation was held to look into cost savings if the village were to contract with a private company for the disposal of solid waste, Gehin stated he could look into and bring private landfill tipping fees to a future Public Works Committee meeting. FUTURE AGENDA ITEMS - Possibility of looking into contracting with a private company for the disposal of garbage and recyclables. ADJOURNMENT Genrich/Collison moved to adjourn at 6:08 p.m. Motion carried. The Village welcomes Grayson as our new Staff Engineer for the Allouez Public Works Department. He recently graduated from the University of Wisconsin–Platteville with a bachelor’s degree in Civil Engineering, while having previously served the past four summers as the village Seasonal Engineering Inspector. Grayson is proud to call Allouez his home. He enjoys playing basketball, mini golf, and pickleball. He also likes to go fishing and watch sports. Welcome Grayson! The Village welcomes Marcus as our new Engineering Technician for the Allouez Public Works Department. He recently graduated from Bemidji State University with a bachelor’s degree in Geography and is excited to begin his professional career in Allouez. Marcus lives in Howard and enjoys playing and watching hockey in his free time. He also enjoys spending time with his nieces and family. Welcome Marcus! CONNECTION / IMPACT FEE REPORT | VILLAGE OF ALLOUEZ BOYD, HERITAGE HILL, HOFFMAN, KIWANIS, LONGVIEW, MACCO & BETHAL BAPTIST PONDS Page | 2 III. RESULTS The attached tables summarize the connection or impact fees for each pond. Maps depicting the location of each wet detention pond and its contributing watershed are provided in Appendix A. Also, a more detailed cost summary for each pond is provided in Appendix A. IV. SUMMARY In summary, the connection or impact fees provided in this report can be used by the Village to recover some of the initial capital cost for each pond. CONNECTION / IMPACT FEE REPORT | VILLAGE OF ALLOUEZ BOYD, HERITAGE HILL, HOFFMAN, KIWANIS, LONGVIEW, MACCO & BETHAL BAPTIST PONDS APPENDIX A Pond Watershed Map & Cost Breakdown Hoffman Pond - Final Project Costs Item ARRA Budget Actual Costs UNPS&SW Grant Max. Reimb. (50%) Preliminary Planning $ - $ 8,942.30 $ - Design & Permitting $ 21,000.00 $ 26,327.03 $ 8,400.00 $ 6,300.00 Permit Fee $ - $ - $ - Land/Easement $ - $ - $ - Legal/Appraisal $ - $ - $ - Bond Councel $ - $ - $ - Const Mgt. $ 29,500.00 $ 23,240.12 $ 11,800.00 $ 8,850.00 Construction $ 249,003.00 $ 236,766.20 $ 94,858.00 $ 77,072.50 2012 Ecological Services (SAB) $ - $ 4,722.45 $ - Additional Clay Liner $ 13,000.00 $ - $ 6,500.00 Additional Dewatering $ 5,000.00 $ - $ 2,500.00 Add'l Excav. For Liner $ 10,000.00 $ - $ 5,000.00 Admin. $ 1,000.00 $ 1,000.00 $ 500.00 Soil Borings $ 2,014.00 $ 2,014.00 $ 1,007.00 ARRA Sign $ 1,000.00 $ 500.00 WI DNR Certification $ - $ 627.50 $ - CWF Application $ - $ - $ - CWF Constuction $ 6,000.00 $ 5,976.58 $ 3,000.00 $ 337,517.00 $ 309,616.18 $ 115,058.00 $ 111,229.50 awarded $ 120,000.00 Total Costs $ 309,616.18 UNPS&SW Funding $ 115,058.00 ARRA Funding $ 111,229.50 (DNR intends to fully pay ARRA budget amount) Hoffman Pond Cost $ 83,328.68 : Costs by McMahon : Costs by Others : Costs by Village (anticipated) from ARRA Budget Hoffman 5/11/2026 Kiwanis Pond - Final Project Costs Item ARRA Budget Actual Costs UNPS&SW Grant Max. Reimb. (50%) Preliminary Planning $ - $ 6,547.37 $ - Design & Permitting $ 20,000.00 $ 26,232.26 $ 8,000.00 $ 6,000.00 Permit Fee $ - $ - $ - Land/Easement $ - $ - $ - Legal/Appraisal $ - $ - $ - Bond Councel $ - $ - $ - Const Mgt. $ 22,000.00 $ 16,416.82 $ 8,800.00 $ 6,600.00 Construction $ 193,069.00 $ 165,255.31 $ 73,550.00 $ 59,759.50 2012 Ecological Services (SAB) $ - $ 4,025.95 Additional Liner $ 7,200.00 $ - $ 3,600.00 Add'l Excav. For Liner $ 10,000.00 $ - $ 5,000.00 Added Pavement $ 2,000.00 $ - $ 1,000.00 Admin. $ 1,000.00 $ 1,000.00 $ 500.00 Soil Borings $ 2,000.00 $ 1,954.00 $ 1,000.00 ARRA Sign $ 1,000.00 $ 500.00 CWF Application $ - $ - $ - CWF Constuction $ 6,000.00 $ 6,045.54 $ 3,000.00 $ 264,269.00 $ 227,477.25 $ 90,350.00 $ 86,959.50 awarded $ 119,480.00 Total Costs $ 227,477.25 UNPS&SW Funding $ 90,350.00 ARRA Funding $ 86,959.50 (DNR intends to fully pay ARRA budget amount) Kiwanis Pond Cost $ 50,167.75 : Costs by McMahon : Costs by Others : Costs by Village (anticipated) from ARRA Budget Kiwanis 5/11/2026 Macco Pond - Final Project Costs Item Actual Costs UNPS&SW Grant Phase I ESA $ 1,900.00 Design & Permitting $ 24,999.86 Re-Design/Survey $ 18,561.30 Permit Fee $ 235.00 Land/Easement $ 471,800.00 $ 50,000.00 Legal/Appraisal $ - Archaeological Investigation $ 1,687.79 Const Mgt. $ 30,160.74 Construction $ 593,150.10 $ 92,111.48 2012 Ecological Services (SAB) $ 4,263.62 MES $ 10.39 WPS Work $ 2,860.87 Admin. $ 1,000.00 Soil Borings $ 1,927.60 $ 1,152,557.27 $ 142,111.48 awarded $ 150,000.00 Total Costs $ 1,152,557.27 UNPS&SW Funding $ 142,111.48 Macco Pond Cost $ 1,010,445.79 : Costs by McMahon : Costs by Others : Costs by Village Macco 5/11/2026 Boyd Pond - Final Project Costs Item Actual Costs UNPS&SW Grant Design & Permitting $ 15,056.04 $ 9,315.00 Permit Fee $ 640.00 Land/Easement $ - Legal/Appraisal $ - Const Mgt. $ 12,937.59 $ 8,005.00 Construction $ 143,528.40 $ 63,349.51 2012 Ecological Services (SAB) $ 3,317.64 Landscaping $ 4,911.50 Lakeshore Cleaners - Spray $ 86.94 MES $ 10.39 Admin. $ 1,000.00 Soil Borings $ 1,927.60 $ 183,416.10 $ 80,669.51 awarded $ 120,250.00 Total Costs $ 183,416.10 UNPS&SW Funding $ 80,669.51 Boyd Pond Cost $ 102,746.59 : Costs by McMahon : Costs by Others : Costs by Village Boyd 5/11/2026 Longview Pond - Final Project Costs Item Actual Costs UNPS&SW Grant Design & Permitting $ 19,998.12 Permit Fee $ 535.00 Land/Easement $ - Legal/Appraisal $ - Const Mgt. $ 17,955.13 $ 20,642.50 *per request #1 only Construction $ 493,771.68 $ 128,000.00 2012 Ecological Services (SAB) $ 2,078.88 Landscaping $ 7,739.25 Fence $ 860.00 Lakeshore Cleaners - Spray $ 358.05 MES $ 10.40 NEA Paving $ 1,883.25 Admin. $ 1,000.00 Soil Borings $ 1,927.60 $ 548,117.36 $ 148,642.50 awarded $ 150,000.00 Total Costs $ 548,117.36 UNPS&SW Funding $ 148,642.50 Longview Pond Cost $ 399,474.86 : Costs by McMahon : Costs by Others : Costs by Village Longview 5/11/2026 Heritage Hill - Final Project Costs Item ARRA Budget Actual Costs UNPS&SW Grant Village Internal Funds Max. Reimb. (50%) Plans/Specs $ 60,000.00 $ 59,695.60 $ 15,000.00 $ 10,000.00 $ 17,500.00 Design & Permitting $ 40,000.00 $ 40,000.00 $ 40,000.00 $ - Permit Fee $ 1,300.00 $ 2,458.50 $ 1,300.00 $ - Land/Easement $ 103,000.00 $ 103,000.00 $ 103,000.00 $ - Legal/Appraisal $ 2,000.00 $ 2,000.00 $ 2,000.00 $ - Bond Councel $ 6,000.00 $ 6,000.00 $ 6,000.00 $ - Const Mgt. $ 50,000.00 $ 50,000.00 $ 25,000.00 $ 6,000.00 $ 9,500.00 Construction $ 781,670.00 $ 773,621.41 $ 80,000.00 $ - $ 350,835.00 Landfill Disposal $ 10,000.00 $ 10,000.00 $ - Admin. $ 2,000.00 $ 2,000.00 $ 2,000.00 $ - Soil Borings $ 3,125.00 $ 3,125.00 $ 3,125.00 $ - CWF Application $ 4,000.00 $ 3,995.65 $ 4,000.00 $ - CWF Constuction $ 5,500.00 $ 5,500.00 $ 5,500.00 $ - $ 1,068,595.00 $ 1,051,396.16 $ 120,000.00 $ 192,925.00 $ 377,835.00 awarded $ 120,000.00 Total Costs $ 1,051,396.16 UNPS&SW Funding $ 120,000.00 ARRA Funding $ 377,835.00 (DNR intends to fully pay ARRA budget amount) Heritage Hill Pond Cost $ 553,561.16 : Costs by McMahon : Costs by Others : Costs by Village (anticipated) from ARRA Budget : Anticipated final Costs Heritage Hill 5/11/2026 Bethal Baptist Pond - Final Project Costs Item Actual Costs UNPS&SW Grant Wetland Delineation $ 1,502.20 Design & Bidding $ 20,567.69 Permit Fee $ 499.49 Archaeological Investigation $ 1,339.51 Constrution Management $ 16,490.42 Construction $ 580,288.30 Ecological Services (Prairies and Goose Fencing) $ 26,791.18 Soil Borings $ 2,350.00 $ 649,828.79 $ 132,107.93 awarded $ 132,107.93 Total Costs $ 649,828.79 UNPS&SW Funding $ 132,107.93 Bethal Baptist Pond Cost $ 517,720.86 : Costs by McMahon : Costs by Others : Costs by Village Bethal Baptist 5/11/2026 VILLAGE OF ALLOUEZ Department of Public Works Date: 07/06/2026 TOPOGRAPHIC SURVEY AND ENGINEERING SERVICES FOR THE 2027 STREET AND UTILITY RECONSTRUCTION PROJECT The Village Board on February 17th, 2026, approved an updated 5-yr Capital Improvement Plan (CIP) for years 2026 through 2030. The Capital Improvement Plan includes next year’s Street Reconstruction Project. The Street Reconstruction Project includes the following street segments: 2027 STREET & UTILITY RECONSTRUCTION PROJECT • Lazarre St. (Riverside Dr. to Du Charme Ln.) • Whitney St. (Du Charme Ln. to Beaumont St.) • Woodrow Way (Mission St. to Allouez Ave.) • Jourdain Ln. (Mission St. to Allouez Ave.) • Karl St. (Libal St. to East River Dr.) • Van Buren St. (Derby Ln. to Catherine St.) In general, the street reconstruction project will include the replacement and/or spot repair of the underground public utilities (sanitary sewer, watermain and storm sewer), renewal of the public laterals and replacement of existing driveway aprons, curb and gutter and asphalt pavement. The Village has received a proposal from raSmith Inc. for the topographic and utility survey of next year’s proposed Street Project. Staff worked closely with raSmith Inc. to develop the project scope and to negotiate a fair price. The scope of work includes: • Topographic and Utility Survey • Base Mapping • Setting of Control and Datum The consultant’s fee to complete the survey is $28,000. See attached proposal. raSmith Inc.’s fee to provide the survey for the 2025 Street Reconstruction Project was $26,000. The Village Board approved the topographic and utility survey proposal on June 16th, 2026. On July 1st a request for proposal (RFP) to engineer and prepare plans for next year’s street reconstruction project was delivered to raSmith Inc. See attached RFP. In general, the engineering services scope includes design, preparation of plans, specifications and cost estimates. To reduce raSmith’s engineering fees, staff will assist with the design and preparation of plans. The proposal is due to the Village on the 14th of July. The draft proposal will be handed out at the time of the meeting. After receiving the proposal, staff will work directly with raSmtih Inc. to finalize the scope of work and negotiate fee for the upcoming street project. It is the intent of staff and raSmith Inc. to have a contract ready for Village Board review on the 21st of July. Sean J. Gehin, P.E. Village of Allouez Public Works Director 06/17/2026 VILLAGE OF ALLOUEZ Allouez Village Hall ◦ 1900 Libal Street ◦ Green Bay, Wisconsin 54301-2453 Phone No.: (920) 448-2800 ◦ Fax No.: (920) 448-2850 Department of Public Works Date: July 1st, 2026 REQUEST FOR PROPOSAL – ENGINEERING SERVICES Village of Allouez 2027 Street and Utility Reconstruction Project PURPOSE AND DESCRIPTION The Village of Allouez Public Works Department is requesting proposals for the engineering and preparation of plans for the reconstruction of six streets in 2027. The street reconstruction project includes the following streets and proposed scope: STREET & UTILITY RECONSTRUCTION PROJECT - AL-2027-01 & 02 • Lazarre St. (Riverside Dr. to Du Charme Ln.) The proposed project consists of the reconstruction of 990 ft of street and utilities from Riverside Dr. to Du Charme Ln. In general, it is anticipated that the underground utility work will include the removal and replacement of the watermain, relocation of the sanitary sewer from the back lot line to the street right-of-way and the spot repair of storm sewer and inlet leads. The existing sanitary and storm sewer will be televised; Village to review the existing pipe condition to determine scope of the sewer improvements. The proposed utility work includes the replacement of the laterals (water, sanitary, and storm) from the main to the property line. The 14” watermain located along the south right-of-way line to remain. The proposed typical section is likely to match the existing roadway width. • Whitney St. (Du Charme Ln. to Beaumont St.) The proposed project consists of the reconstruction of 1470 ft of street and utilities from Du Charme Ln to Beaumont St. Utility Work - Du Charme Ln to Webster Ave. In general, it is anticipated that the underground utility work will include the removal and replacement of the watermain, cured-in-place lining and spot repair of the sanitary sewer and spot repair of the trunk-line storm sewer. Relocation of the storm sewer will be considered to increase horizontal separation from the sanitary sewer. All storm leads off the trunk-line storm sewer along with inlets will be replaced. The existing sanitary and storm sewer will be televised; Village to review the existing pipe condition to determine scope of the sewer improvements. The proposed utility work includes the replacement of the laterals (water, sanitary, and storm) from the main to the property line. Utility Work – Webster Ave. to Beaumont St. In general, it is anticipated that the underground utility work will include the removal and replacement of the watermain and existing laterals (water, sanitary, and storm) from the main to the property line. The existing PVC sanitary sewer and storm sewer installed in 1991, will likely remain. The existing sanitary and storm sewer will be televised; Village to review the existing pipe condition to determine scope of any sewer improvements. The proposed typical section is likely to match the existing paved roadway width. • Woodrow Way (Mission St. to Allouez Ave.) The proposed project consists of the reconstruction of 840 ft of street and utilities from Mission St. to Allouez Ave. The existing PVC sanitary sewer, watermain and storm sewer installed in 1990, will likely remain. The existing sanitary and storm sewer will be televised; Village will review the existing pipe condition to determine scope of any sewer improvements. The proposed utility work to include the replacement of the laterals (water, sanitary, and storm) from the main to the property line. The proposed typical section is likely to match the existing paved roadway width. • Jourdain Ln. (Mission St. to Allouez Ave.) The proposed project consists of the reconstruction of 840 ft of street and utilities from Mission St. to Allouez Ave. In general, it is anticipated that the scope of the underground utility work to include the removal and replacement of the watermain, the relay and/or cured-in-place lining of 178-feet of sanitary sewer and the spot repair of the storm sewer. The existing sanitary and storm sewer will be televised; Village will review the existing pipe condition to determine scope of any sewer improvements. The proposed utility work to include the replacement of the laterals (water, sanitary, and storm) from the main to the property line. The proposed typical section is likely to match the existing paved roadway width. . • Karl St. (Libal St. to East River Dr.) The proposed project consists of the reconstruction of 1550 ft of street and utilities from Libal St. to East River Dr. In general, it is anticipated that the scope of the underground utility work to include the removal and replacement of the watermain, cured-in-place lining and spot repair of the sanitary sewer and spot repair of the trunk-line storm sewer. All storm leads off the trunk-line storm sewer along with inlets will be replaced. The existing sanitary and storm sewer will be televised; Village to review the existing pipe condition to determine scope of the sewer improvements. The proposed utility work includes the replacement of the laterals (water, sanitary, and storm) from the main to the property line. The proposed typical section is likely to match the existing roadway width. • Van Buren St. (Derby Ln. to Catherine St.) The proposed project consists of the reconstruction of 300 ft of street and utilities from Derby Ln. to Catherine St. In general, it is anticipated that the scope of the underground utility work to include the removal and replacement of the watermain, the sanitary sewer and trunk-line storm sewer. The storm leads and inlets were replaced in 2012. The existing sanitary and storm sewer will be televised; Village to review the existing pipe condition to determine scope of the sewer improvements. The proposed utility work includes the replacement of the laterals (water, sanitary, and storm) from the main to the property line. The proposed typical section is likely to match the existing roadway width. SCOPE OF WORK The topographic and utility survey of the street projects will be completed by R.A. Smith, Inc. the week of July 13 th, 2026. The survey to include: • Location and depth of the existing watermain (Village to provide depth of watermain), storm and sanitary sewer, location of private utilities and any easily located property corners (irons). The existing watermain (vertical offset from existing centerline profile), storm and sanitary sewer drawn and detailed in the profile view of the Utility plans. At side roads, survey of upstream and or storm and sanitary manholes. • Establishment of property and lot lines from Brown County parcel mapping and any located property irons. The lateral and longitudinal limits of the survey to extend 1 shot beyond the existing property line and include the full survey of any intersecting streets. • Survey data to be provided in reference to NAD 83 (2011), NAVD 88 (2012), Wisconsin County Coordinate System, Brown County Zone, US Survey Feet. • Establishment of survey control points and bench marks throughout the project limits. Village to deliver the following to the selected consultant: topographic and utility survey, base mapping, digital terrain model, and right-of-way survey data combined into on Civil 3D 2025.dwg. The following scope of engineering services is requested for the street reconstruction project. Design Services 1. Meetings a. Kickoff meeting b. Preliminary plan review (30% and 60%) c. Final plan review 2. Prepare plans for the review and approval by the Village of Allouez. Review will include 30%, 60% and final plan review. The plans, at a minimum, will include the following elements: a. Title Sheet b. General Note Sheet c. Typical Sections i. Existing and proposed. d. Construction Details i. Curb Gutter and Driveway Apron – To be provided by Village. ii. Utility – To Be provided by Village. iii. Curb Ramp (Potentially at Woodrow Way and Allouez Ave.) e. Intersection layout and Grades to be provided for on mainline plan and profile sheets. f. Construction Erosion Control (i.e. inlet protection, limits of erosion control mat and tracking pad) g. Utility Plan and Profile i. Watermain ii. Sanitary Sewer iii. Trunk line Storm Sewer iv. Location, size, material and length of laterals. Village to provide location, size and existing pipe material. v. Catch Basin Storm Leads vi. Tree removal h. Plan and Profile i. Trunk line Storm Sewer (Plan view only) ii. Slope Intercept iii. Existing and proposed Driveways iv. Service Walk v. Property Addresses i. Cross Sections (Every 50-feet) i. Driveways ii. Curb Termini iii. Horizontal and Vertical Control Points iv. Location of Private Utilities 3. Prepare final plans, cost estimate and bid proposal. Cost estimate to be prepared using the State of Wisconsin Standard Specification for Highway and Structure Construction and the Village of Allouez Sanitary Sewer and Watermain General Specification bid items. Village will provide the 2025 cost estimates and bid proposals for reference and use. 4. Assist with the utility coordination and preparation of project utility special provisions. Village of Allouez to provide the specials used for the 2025 projects. 5. Provide on the job project specific Autodesk Civil 3D training (1.5 days) to include: a. Alignments and Profiles b. Corridors and Assemblies c. Pipe Networks d. Plan Production The Village will provide the following: a. Electronic or hard copy of the 2025 Street and Utility Reconstruction plans for reference purposes. Selected consultant will be provided AutoCAD drawings of the Village’s title sheet, general note sheet, typical sections, utility and construction details. b. The Village of Allouez will determine the horizontal location of the proposed mainline utilities (watermain, storm sewer, and sanitary sewer). Consultant to design and determine quantities. c. The Village to provide location (with exception of water service), size and existing lateral pipe material. d. The Village of Allouez to collect soil borings and complete a geotechnical investigation. e. The Village of Allouez will provide the proposed roadway widths and pavement thickness. f. With assistance from the consultant, the Village to lead the private utility coordination. g. The Village to prepare any required traffic control plans. h. At the completion of the 60% design, the Village of Allouez with assistance from the design consultant to determine needed tree removal. Consultant to show tree removals on the plans. i. Village of Allouez to prepare contract and publicly bid project. j. Village will provide design, plan preparation and cost estimating for two of the six street segments. Consultant to assist with final editing and formatting of utility, plan and profile and cross section sheets. Consultant to incorporate street quantities into bid proposals. k. Village of Allouez to submit DNR NOI and Watermain Extension permitting. QUALIFICATIONS, SCHEDULE AND SELECTION Please provide a scope of work and cost for engineering services by task per street for the project above. Based on availability, qualifications, and cost, the Village of Allouez will select a consultant to design the street projects. The following is the anticipated schedule for undertaking this project: • Select a consulting firm by July 16 th, 2026. • Board approval of design services on July 21st, 2026. • Kickoff Meeting the week of August 3rd, 2026 • 60% Plans due October 16th, 2026. • Final Plans, cost estimate and special provisions due January 15th, 2027. • Begin advertising projects the week of February 2nd, 2027 • Construction summer of 2027. The Village of Allouez will select a consultant to complete the design of the street reconstruction project. The proposals should include the qualifications of the proposed team members, schedule to meet project milestone dates, detailed scope of services and cost. Selection of the engineering consultant will be based on the qualifications of the proposed team, ability to meet proposed schedule, and cost of the engineering services. The cost of the engineering services will be based on the services selected. The Village of Allouez reserves the right to reject any and all proposals and to award the project in the best interests of the Village. Proposals are due to the Village of Allouez, Public Works Department, 1900 Libal St., Green Bay, WI 54301 by 5:00 p.m. on July 14th, 2026. The proposal can be emailed to sean.gehin@villageofallouezwi.gov. Feel free to contact Sean J. Gehin, P.E., Director of Public Works if you have any questions, 920-448-2802. VILLAGE OF ALLOUEZ Allouez Village Hall ◦ 1900 Libal Street ◦ Green Bay, Wisconsin 54301-2453 Phone No.: (920) 448-2800 ◦ Fax No.: (920) 448-2850 Department of Public Works 07/06/2026 2025 COMPLIANCE MAINTENANCE ANNUAL REPORT (CMAR) The WDNR requires communities with publicly owned wastewater collection systems to submit an annual report summarizing their sanitary sewer inspection and maintenance activities for the previous year. The report due date was June 30th, 2026. A copy of the submitted 2025 CMAR report is attached for your review. The DNR CMAR Reporting includes: • Financial Management • Sanitary Sewer Collection Systems • Grading Summary • Resolution from Village Board Indicating Review and Approval of Report. Some of the notable Sewer Utility activities completed by the Village in 2025 include: • Rate Case was completed in 2025 to ensure adequate funds are available for operation, maintenance and debt service expenses. • Replaced aging sanitary sewer. Relayed and CIPP lined approximately 8,000 ft of sanitary sewer under Village projects in 2025. • Replaced approximately 4,900 ft of aging and failing sewer laterals. • Televised approximately 10,000 feet of sanitary sewer. • Cleaned over 33% of the sewer system. Village owns and maintains 61 miles of sanitary sewer. • Work continued to update Village sewer mapping. Sean J. Gehin, P.E. Director of Public Works Compliance Maintenance Annual Report Allouez Sewage Collection System Last Updated: Reporting For: 6/24/2026 2025 Financial Management 1. Provider of Financial Information Name: Sean J. Gehin, P.E. Telephone: (920) 448-2802 (XXX) XXX-XXXX E-Mail Address (optional): sean.gehin@villageofallouezwi.gov 2. Treatment Works Operating Revenues 2.1 Are User Charges or other revenues sufficient to cover O&M expenses for your wastewater treatment plant AND/OR collection system ? Yes (0 points) No (40 points) If No, please explain: Revenues are adequate to cover operation, maintenance and debt service. A rate case was completed in 2025 to ensure that adequate funds are available for the sanitary sewer utility. 2.2 When was the User Charge System or other revenue source(s) last reviewed and/or revised? Year: 2025 0-2 years ago (0 points) 3 or more years ago (20 points) N/A (private facility) 2.3 Did you have a special account (e.g., CWFP required segregated Replacement Fund, etc.) or financial resources available for repairing or replacing equipment for your wastewater treatment plant and/or collection system? Yes (0 points) No (40 points) 0 REPLACEMENT FUNDS [PUBLIC MUNICIPAL FACILITIES SHALL COMPLETE QUESTION 3] 3. Equipment Replacement Funds 3.1 When was the Equipment Replacement Fund last reviewed and/or revised? Year: 2025 1-2 years ago (0 points) 3 or more years ago (20 points) N/A If N/A, please explain: 3.2 Equipment Replacement Fund Activity 3.2.1 Ending Balance Reported on Last Year's CMAR $ 342,160.09 3.2.2 Adjustments - if necessary (e.g. earned interest, audit correction, withdrawal of excess funds, increase making up previous shortfall, etc.) $ 0.00 3.2.3 Adjusted January 1st Beginning Balance $ 342,160.09 3.2.4 Additions to Fund (e.g. portion of User Fee, earned interest, etc.) + $ 14,952.68 Compliance Maintenance Annual Report Allouez Sewage Collection System Last Updated: Reporting For: 6/24/2026 2025 3.2.5 Subtractions from Fund (e.g., equipment replacement, major repairs - use description box 3.2.6.1 below*) - $ 0.00 3.2.6 Ending Balance as of December 31st for CMAR Reporting Year $ 357,112.77 All Sources: This ending balance should include all Equipment Replacement Funds whether held in a bank account(s), certificate(s) of deposit, etc. 3.2.6.1 Indicate adjustments, equipment purchases, and/or major repairs from 3.2.5 above. This fund is for the future replacement of the 2-wastewater lift stations and generators. 3.3 What amount should be in your Replacement Fund? $ 245,585.00 Please note: If you had a CWFP loan, this amount was originally based on the Financial Assistance Agreement (FAA) and should be regularly updated as needed. Further calculation instructions and an example can be found by clicking the SectionInstructions link under Info header in the left-side menu. 3.3.1 Is the December 31 Ending Balance in your Replacement Fund above, (#3.2.6) equal to, or greater than the amount that should be in it (#3.3)? Yes No If No, please explain. 0 4. Future Planning 4.1 During the next ten years, will you be involved in formal planning for upgrading, rehabilitating, or new construction of your treatment facility or collection system? Yes - If Yes, please provide major project information, if not already listed below. No Project # Project Description Estimated Cost Approximate Construction Year 1 Sanitary Relay and CIPP Lining of the - W. Lazarre St., W. Whitney St., Woodrow Way, Jourdain Ln., Karl St., and S. Van Buren St. Sewers $1,000,000 2027 2 Sanitary Relay and CIPP Lining of Village Sanitary Sewers $900,000 2029 3 Sanitary Relay and CIPP Lining of Village Sanitary Sewers $900,000 2031 5. Financial Management General Comments A rate increase was implemented in 2025 to ensure that adequate funds are available to cover the operation, maintenance and debt service of the Village's collection system. ENERGY EFFICIENCY AND USE 6. Collection System 6.1 Energy Usage 6.1.1 Enter the monthly energy usage from the different energy sources: COLLECTION SYSTEM PUMPAGE: Total Power Consumed Number of Municipally Owned Pump/Lift Stations: 2 Compliance Maintenance Annual Report Allouez Sewage Collection System Last Updated: Reporting For: 6/24/2026 2025 Electricity Consumed (kWh) Natural Gas Consumed (therms) January 4,280 11 February 3,519 5 March 4,411 5 April 5,615 8 May 3,982 6 June 3,101 4 July 3,219 6 August 2,450 4 September 2,311 4 October 2,381 7 November 2,948 5 December 3,757 8 Total 41,974 73 Average 3,498 6 6.1.2 Comments: 6.2 Energy Related Processes and Equipment 6.2.1 Indicate equipment and practices utilized at your pump/lift stations (Check all that apply): Comminution or Screening Extended Shaft Pumps Flow Metering and Recording Pneumatic Pumping SCADA System Self-Priming Pumps Submersible Pumps Variable Speed Drives Other: 6.2.2 Comments: 6.3 Has an Energy Study been performed for your pump/lift stations? No Yes Year: 2010 By Whom: Allouez Staff Describe and Comment: Resulting in the installation of variable speed drives on the pumps. Compliance Maintenance Annual Report Allouez Sewage Collection System Last Updated: Reporting For: 6/24/2026 2025 6.4 Future Energy Related Equipment 6.4.1 What energy efficient equipment or practices do you have planned for the future for your pump/lift stations? Future improvements to include replacement of aging lift station radios and PLCs. Upgraded telemetry will ensure the continued efficient operation of the lift stations. Total Points Generated 0 Score (100 - Total Points Generated) 100 Section Grade A Compliance Maintenance Annual Report Allouez Sewage Collection System Last Updated: Reporting For: 6/24/2026 2025 Sanitary Sewer Collection Systems 1. Capacity, Management, Operation, and Maintenance (CMOM) Program 1.1 Do you have a CMOM program that is being implemented? Yes No If No, explain: 1.2 Do you have a CMOM program that contains all the applicable components and items according to Wisc. Adm Code NR 210.23 (4)? Yes No (30 points) N/A If No or N/A, explain: 1.3 Does your CMOM program contain the following components and items? (check the components and items that apply) Goals [NR 210.23 (4)(a)] Describe the major goals you had for your collection system last year: 1. Continue to replace aging sanitary sewer. Relayed and CIPP lined 7795 ft of sanitary sewer under Village Projects in 2025. 2. Annual Televising. Televised approximately 11,000 ft of sewer. 3. Annual Sewer Cleaning Program. Cleaned over 33% of the sewer system. 4. Replaced aging and failing sewer laterals. Replaced approximately 4900 ft of sewer laterals in 2025. Efforts included a voluntary private lateral replacement program offered through the 2025 Street Reconstruction Project. 5. Develop a more extensive sewer TV program. Budget additional funds to televise 10% of the Village on an average basis. 6. Identify and minimize I&I 7. Improve accuracy of sewer mapping. Continue GIS Mapping updating efforts. Did you accomplish them? Yes No If No, explain: Organization [NR 210.23 (4) (b)] Does this chapter of your CMOM include: Organizational structure and positions (eg. organizational chart and position descriptions) Internal and external lines of communication responsibilities Person(s) responsible for reporting overflow events to the department and the public Legal Authority [NR 210.23 (4) (c)] What is the legally binding document that regulates the use of your sewer system? Village Code 350 If you have a Sewer Use Ordinance or other similar document, when was it last reviewed and revised? (MM/DD/YYYY) 2016-11-01 Compliance Maintenance Annual Report Allouez Sewage Collection System Last Updated: Reporting For: 6/24/2026 2025 Does your sewer use ordinance or other legally binding document address the following: Private property inflow and infiltration New sewer and building sewer design, construction, installation, testing and inspection Rehabilitated sewer and lift station installation, testing and inspection Sewage flows satellite system and large private users are monitored and controlled, as necessary Fat, oil and grease control Enforcement procedures for sewer use non-compliance Operation and Maintenance [NR 210.23 (4) (d)] Does your operation and maintenance program and equipment include the following: Equipment and replacement part inventories Up-to-date sewer system map A management system (computer database and/or file system) for collection system information for O&M activities, investigation and rehabilitation A description of routine operation and maintenance activities (see question 2 below) Capacity assessment program Basement back assessment and correction Regular O&M training Design and Performance Provisions [NR 210.23 (4) (e)] What standards and procedures are established for the design, construction, and inspection of the sewer collection system, including building sewers and interceptor sewers on private property? State Plumbing Code, DNR NR 110 Standards and/or local Municipal Code Requirements Construction, Inspection, and Testing Others: Overflow Emergency Response Plan [NR 210.23 (4) (f)] Does your emergency response capability include: Responsible personnel communication procedures Response order, timing and clean-up Public notification protocols Training Emergency operation protocols and implementation procedures Annual Self-Auditing of your CMOM Program [NR 210.23 (5)] Special Studies Last Year (check only those that apply): Infiltration/Inflow (I/I) Analysis Sewer System Evaluation Survey (SSES) Sewer Evaluation and Capacity Managment Plan (SECAP) Lift Station Evaluation Report Others: 0 2. Operation and Maintenance 2.1 Did your sanitary sewer collection system maintenance program include the following maintenance activities? Complete all that apply and indicate the amount maintained. Cleaning 33 % of system/year Root removal 0 % of system/year Flow monitoring 0 % of system/year Smoke testing 0 % of system/year Compliance Maintenance Annual Report Allouez Sewage Collection System Last Updated: Reporting For: 6/24/2026 2025 Sewer line televising 3 % of system/year Manhole inspections 33 % of system/year Lift station O&M 26 # per L.S./year Manhole rehabilitation 1 % of manholes rehabbed Mainline rehabilitation 2.5 % of sewer lines rehabbed Private sewer inspections 0 % of system/year Private sewer I/I removal 0 % of private services River or water crossings 0 % of pipe crossings evaluated or maintained Please include additional comments about your sanitary sewer collection system below: Relayed 2939 ft and CIPP Lined 4856 ft of aging and failing sanitary sewer in 2025. Replaced 4900 ft of sewer lateral in 2025. Televised 10,000 ft of sanitary sewer in 2025. 3. Performance Indicators 3.1 Provide the following collection system and flow information for the past year. 26.33 Total actual amount of precipitation last year in inches 29.19 Annual average precipitation (for your location) 61.35 Miles of sanitary sewer 2 Number of lift stations 0 Number of lift station failures 0 Number of sewer pipe failures 2 Number of basement backup occurrences 0 Number of complaints 1.7 Average daily flow in MGD (if available) 2.9 Peak monthly flow in MGD (if available) Peak hourly flow in MGD (if available) 3.2 Performance ratios for the past year: 0.00 Lift station failures (failures/year) 0.00 Sewer pipe failures (pipe failures/sewer mile/yr) 0.00 Sanitary sewer overflows (number/sewer mile/yr) 0.03 Basement backups (number/sewer mile) 0.00 Complaints (number/sewer mile) 1.7 Peaking factor ratio (Peak Monthly:Annual Daily Avg) 0.0 Peaking factor ratio (Peak Hourly:Annual Daily Avg) 4. Overflows Compliance Maintenance Annual Report Allouez Sewage Collection System Last Updated: Reporting For: 6/24/2026 2025 LIST OF SANITARY SEWER (SSO) AND TREATMENT FACILITY (TFO) OVERFLOWS REPORTED ** Date Location Cause Estimated Volume None reported ** If there were any SSOs or TFOs that are not listed above, please contact the DNR and stop work on this section until corrected. 5. Infiltration / Inflow (I/I) 5.1 Was infiltration/inflow (I/I) significant in your community last year? Yes No If Yes, please describe: 5.2 Has infiltration/inflow and resultant high flows affected performance or created problems in your collection system, lift stations, or treatment plant at any time in the past year? Yes No If Yes, please describe: 5.3 Explain any infiltration/inflow (I/I) changes this year from previous years: The sewer and lateral replacement program is overall reducing clearwater intrusion. 5.4 What is being done to address infiltration/inflow in your collection system? The Village is proactively televising, relaying, replacing and lining aging/failing sanitary sewer, manholes and laterals. Total Points Generated 0 Score (100 - Total Points Generated) 100 Section Grade A Compliance Maintenance Annual Report Allouez Sewage Collection System Last Updated: Reporting For: 6/24/2026 2025 Grading Summary WPDES No: 0047341 SECTIONS LETTER GRADE GRADE POINTS WEIGHTING FACTORS SECTION POINTS Financial A 4 1 4 Collection A 4 3 12 TOTALS 4 16 GRADE POINT AVERAGE (GPA) = 4.00 Notes: A = Voluntary Range (Response Optional) B = Voluntary Range (Response Optional) C = Recommendation Range (Response Required) D = Action Range (Response Required) F = Action Range (Response Required) Compliance Maintenance Annual Report Allouez Sewage Collection System Last Updated: Reporting For: 6/24/2026 2025 Resolution or Owner's Statement Name of Governing Body or Owner: Village of Allouez Date of Resolution or Action Taken: 2026-06-16 Resolution Number: 2026-15 Date of Submittal: ACTIONS SET FORTH BY THE GOVERNING BODY OR OWNER RELATING TO SPECIFIC CMAR SECTIONS (Optional for grade A or B. Required for grade C, D, or F): Financial Management: Grade = A Resolution 2026-15 2025 Compliance Maintenance Annual Report adopted by the Village Board on 06-16-2026. Collection Systems: Grade = A (Regardless of grade, response required for Collection Systems if SSOs were reported) ACTIONS SET FORTH BY THE GOVERNING BODY OR OWNER RELATING TO THE OVERALL GRADE POINT AVERAGE AND ANY GENERAL COMMENTS (Optional for G.P.A. greater than or equal to 3.00, required for G.P.A. less than 3.00) G.P.A. = 4.00