Agenda Attachments

AGENDA PUBLIC WORKS COMMITTEE MEETING Tuesday, May 5th, 2026 at 5:30 p.m. Allouez Village Hall, 1900 Libal Street 1. CALL TO ORDER/ ROLL CALL 2. ELECT COMMITTEE CHAIRPERSON 3. MODIFY/ADOPT AGENDA 4. APPROVAL OF APRIL 7TH, 2026 MINUTES 5. ANNOUNCEMENTS 6. PUBLIC APPEARANCES NEW BUSINESS: 7. DISCUSSION/ACTION RE: 2025 STORM LATERAL SPECIAL ASSESSMENTS a. Final Resolution to Levy Special Assessments REPORTS: 8. REPORT RE: UTILITY RATE INCREASES a. STORMWATER UTILITY b. SANITARY SEWER UTILITY 9. REPORT RE: ANNUAL RECYCLING REPORT 10. FUTURE AGENDA ITEMS 11. ADJOURNMENT NOTE: It is possible that members of and a possible quorum of members of other governmental bodies of the municipality may be in attendance at the above noticed meeting to gather information; no action will be taken by any governmental body at the above noticed meeting other than the governmental body specifically referred to above in this notice. Public Works Committee Meeting Minutes Tuesday, April 7th, 2026 at 5:30 p.m. Allouez Village Hall, 1900 Libal Street CALL TO ORDER/ ROLL CALL Chairperson Leiterman called the meeting to order at 5:30 p.m. Present: Beyler, Collison, Genrich, Leiterman Excused: Lefebvre Also present: Gehin, March MODIFY/ADOPT AGENDA Beyler/Collison moved to adopt the agenda as presented. Motion carried. APPROVAL OF MARCH 3RD, 2026 MINUTES Collison/Beyler moved to approve the Public Works Committee minutes from March 3rd, 2026. Motion carried. ANNOUNCEMENTS 1. Notice of Public Information Meeting for the Libal Street Project on April 16th 2. Flushing of Dead-End Watermains April 20th – May 1st 3. Spring Clean Up Begins on April 13th-April 30th PUBLIC APPEARANCES - None 2026 STREET RESURFACING PROJECT BID RESULTS S. Gehin: - Bids were opened on March 12th, two bids were received and the bid proposal included a base bid along with two alternate bid items - The street resurfacing work includes: o Base Bid:  Ravine Way – Simonet St. to Greene Ave.  River Lane – W. Lazarre St. to the Cul-De-Sac  E. Dauphin St. – Libal St. to East River Dr.  E. Dauphin St. – East River Dr. to the Cul-De-Sac  Brookridge St. – Libal St. to East River Dr.  Brookridge St. –East River Dr. to the Cul-De-Sac  Miscellaneous Street Patching and Repair o Alternate Bids:  Capri Ct.  Cameo Ct. - The funding for the street resurfacing project is supported primarily by the Public Work’s Street paving budget ($500,000); however, a portion of the project cost is allocated to other public works and utility budgeted activities. - Budgeted funds in the Public Works and Utility accounts will allow for the addition of the Alternate Bids to the base bid amount. - Northeast Asphalt is the low bidder in the amount of $703,143.55 which includes base & alternate bids #1 and #2. - The Village Board awarded the base along with alternate bids for the Street Resurfacing Project to Northeast Asphalt on March 17th, 2026. 2025 MS4 STORMWATER ANNUAL REPORT TO WDNR S. Gehin: - Pursuant to DNR administrative rules, an owner or operator of a Municipal Separate Storm Sewer System (MS4) is required to submit an annual report to the DNR to report on activities for the previous calendar year. - An overview of the requirements necessary to comply with the permit were noted. - Some of the notable stormwater activities completed by the Village in 2025 included: o All About Allouez booklet, public meetings, Fox-Wolf River clean-up participation, village social media posts, and partnership with Northeast Wisconsin Stormwater Consortium (NEWSC) were utilized to inform and educate the general public on a number of stormwater related topics. o Hired McMahon Associates to inspect a portion of the Village’s storm sewer outfalls for illicit discharges (any substance discharged into our storm sewer other than clear water). 14 storm outfalls were inspected in 2025. o Village owns seven regional wet detention ponds helping the village meet DNR water quality & quantity requirements. Continued planned effort for the construction of the Riverview Park Pond Project. o Street sweeping in 2025 removed 102 tons of material o Cleaned over 500 catch basin sumps. o Spring and Fall clean-up (Spring 2 round trips and 5 round trips in the Fall) removing approximately 255 truckloads at a volume of approximately 7100 cubic yards of leaves. FUTURE AGENDA ITEMS - None ADJOURNMENT Collison/Beyler moved to adjourn at 5:52 p.m. Motion carried. VILLAGE OF ALLOUEZ Allouez Village Hall ◦ 1900 Libal Street ◦ Green Bay, Wisconsin 54301-2453 Phone No.: (920) 448-2800 ◦ Fax No.: (920) 448-2850 Department of Public Works 04/30/2026 FINAL STORM LATERAL SPECIAL ASSESSMENTS FOR ST. FRANCIS DR., GREENE AVE., AND REGINA ST. The final storm lateral special assessments associated with last year’s Street Reconstruction Project are attached. The final storm lateral assessments are less than the assessments presented in the Engineering Report and previously provided to impacted property owners. Per State Statue, if project cost is less than the estimated special assessments, the Village Board, without notice, shall reduce each special assessment. Village Board approval of the Final Resolution to Levy Special Assessments establishes the final cost to be specially assessed. With adoption of the Final Resolution, the Resolution will be published as a Class I Notice and mailed to each benefited resident. Subsequent invoicing to residents is anticipated to be carried out June of this year. Suggested Motion: Recommendation to the Village Board to approve the Final Resolution to Levy the St. Francis Dr., Greene Ave., and Regina St. Storm Lateral Special Assessments. Sean J. Gehin, P.E. Public Works Director RESOLUTION 2026 - 12 FINAL RESOLUTION TO LEVY SPECIAL ASSESSMENTS BE IT RESOLVED by the Village Board of Allouez, Brown County, Wisconsin: THAT the plans and specifications for performing the following municipal work or improvements: STORM SEWER LATERAL INSTALLATION in the following assessment districts: St. Francis Dr. – Langlade Rd. to S. Webster Ave. Greene Ave. – Libal St. to East River Dr. Regina St. – Simonet St. to Greene Ave. are hereby approved, and such work or improvements are hereby directed to be carried out in accordance with the report as the same was finally approved at the hearing held March 4 th, 2025. THAT payment for such work or improvements shall be as provided in such report as finally approved, and as to each special assessment shall be due and payable 30 days from the date of the invoice issued by the Village. If paid within 30 days, no interest shall be added. Not paid within 30 days from the date of the invoice issued by the Village shall automatically be placed on the next five real estate tax bills in equal installments. Interest will be added in the amount of 4% per year on the unpaid balance. The balance may be paid in full at any time with interest calculated through the month of payment. PASSED AND ADOPTED by the Village Board on the 19 th day of May, 2026. _________________________________ James F. Rafter, Village President ATTEST: ______________________________ Carrie Zittlow, Clerk-Treasurer STORM WATER UTILITY RATE INCREASE - 2026 Storm water utility charges are based on ERUs (Equivalent Residential Units). The current ERU rate is $10.50, so most single-family parcels are billed $10.50 per month for storm water utility fees. With limited exceptions, most non-single-family home parcels have ERUs calculated based on the impervious surface of the parcel; as such, the number of ERUs varies for these parcels. Storm water ERUs were increased to $10.50/month in 2024. Prior to this, the Village contracted for a study of all impervious surface areas to determine that all areas were accounted for and billed accordingly. While some adjustments were made, there was no significant change in the total number of ERUs billed. With little to no growth in the total number of ERUs, the rate per ERU needs to increase to allow for sufficient cash flows to fund the storm water utility operations and maintenance costs as well as debt service for financing storm water utility infrastructure projects. At the time of the ERU rate increase in 2024, the storm water utility was operating with negative cash. While an increase greater than $10.50 per ERU was needed to bring about a positive cash flow, the decision was made to transfer $200,000 in American Rescue Plan Act (ARPA) funds into the utility to help offset the negative cash, increase the ERU rate to $10.50 and increase the ERU rate again in a couple of years. An increase in the ERU rate from $10.50 to $11.50 is being proposed. This results in an increase of $1.00 per month for parcels with a single-family home. llage of Allouez - Storm Water Utility Budget Projected Projected 2023 2024 2025 2026 2027 2028 OPERATING REVENUES User charges 672,226$ 828,690$ 943,415$ 934,000$ 936,240$ 988,190$ 1,025,340$ 1,025,340$ Storm water lateral inspections 1,900 1,200 3,451 1,500 1,500 1,500 1,500 1,500 Storm water management site reviews - - 4,994 2,000 2,000 2,000 2,000 2,000 Erosion control reviews 450 394 5,950 1,000 1,000 1,000 1,000 1,000 Fee in lieu of treatment charges - - - 1,000 1,000 1,000 1,000 1,000 Other (2023 PCB settlement) 17,414 - - - - - - - Total operating revenues 691,990 830,284 957,810 939,500 941,740 993,690 1,030,840 1,030,840 OPERATING EXPENSES Operation and maintenance Engineering 72,516 66,444 61,578 119,535 119,535 119,535 125,512 131,787 Public works administration 40,748 43,658 45,478 46,939 46,939 46,939 49,286 51,750 Street cleaning 77,214 76,369 80,877 80,451 80,451 80,451 82,865 85,350 Storm sewer 188,409 215,112 235,874 225,695 225,695 225,695 232,466 239,440 Locates 13,751 13,683 14,659 8,646 8,646 8,646 8,905 9,173 Storm lateral inspections 82 91 111 818 818 818 843 868 Storm water treatment 20,903 14,222 25,669 15,000 15,000 15,000 15,450 15,914 Leaf collection 8,563 3,590 4,248 4,395 4,395 4,395 4,527 4,663 LeBrun road/farm 1,800 - - - - - - - GASB adjustments (WRS/OPEB) 12,293 (1,275) 6,326 - - - - - Total operation and maintenance 436,279 431,894 474,820 501,479 501,479 501,479 519,853 538,944 Depreciation 239,688 242,798 259,875 245,000 260,000 260,000 265,000 265,000 Total operating expenses 675,967 674,692 734,695 746,479 761,479 761,479 784,853 803,944 OPERATING INCOME 16,023 155,592 223,115 193,021 180,261 232,211 245,987 226,896 CASH FLOW ADJUSTMENTS Depreciation 239,688 242,798 259,875 245,000 260,000 260,000 265,000 265,000 Debt service (422,694) (419,381) (352,321) (385,100) (385,100) (385,100) (396,206) (383,356) All other (12,962) (114,999) 71,522 16,791 23,537 23,537 21,298 20,171 Total cash flow adjustments (195,968) (291,582) (20,924) (123,309) (101,563) (101,563) (109,908) (98,185) PROJECTED CASH FLOW (179,945) (135,990) 202,191 69,712 78,698 130,648 136,079 128,711 ESTIMATED CASH BALANCES Cash - beginning of year (126,625)$ (306,570)$ (242,560)$ (40,369)$ (40,369)$ (40,369)$ 90,279$ 226,358$ Projected cash flow activity (179,945) (135,990) 202,191 69,712 78,698 130,648 136,079 128,711 ARPA proceeds to offset negative cash balance - 200,000 - - - - - - Debt service allowance - - - - - - - (50,000) Cash - end of year (306,570)$ (242,560)$ (40,369)$ 29,343$ 38,329$ 90,279$ 226,358$ 305,069$ ERUs 7415 7415 7430 7430 7430 7430 Net Revenues 255,711$ 398,390$ 482,990$ 438,021$ 440,261$ 492,211$ 510,987$ 491,896$ Debt Coverage 0.60 0.95 1.37 1.14 1.14 1.28 1.29 1.28 ERU from $7.50 to $10.50 June 2024 Projected 2026 Actual $10.50 $11.50 - June SANITARY SEWER UTILITY RATE INCREASE - 2026 In 2024, Ruekert-Mielke was contracted to perform a rate study of the Allouez sanitary sewer utility. Prior to this, the sewer utility rates were last updated in 2022. Ruekert-Mielke did not propose any changes in the format of the rate structure; but along with the 2024 rate increase proposed, yearly or every other year rate increases were recommended. The consensus of the Village board was to implement yearly rate increases. Sanitary sewer utility charges consist of a fixed and a variable charge. The fixed charge is billed based on the size of the water meter and covers a portion of the NEW Water capital charges and principal and interest payments due on borrowed funds used for sanitary sewer utility infrastructure reconstruction. The variable charge is based on the volume of water used and covers the remaining fixed costs as well as NEW Water variable (volume-based) charges and all other costs of operating and maintaining the sanitary sewer utility. With little growth in the user base, utility rates need to increase to keep pace with increasing operation and maintenance (O&M) expenses and to allow for a cash reserve available for unforeseen and/or emergency costs. NEW Water sanitary sewage capital and treatment costs represent 75% of the utility’s total O&M expenses. Total O&M expenses were budgeted at $2.9 million for 2024, $3.1million for 2025, and $3.3 million for 2026. NEW Water costs were budgeted to increase 6.7% from $2.3 million in 2025 to just under $2.5 million in 2026. To maintain adequate cash flows, a rate increase is being proposed resulting in the following fixed and variable charges: Proposed: Allouez NEW Water Total Fixed charge/month (based on ¾” meter) $4.40 $10.00 $14.40 Variable (volume) charge/1,000 gals $3.15 $5.93 $9.08 Current: Fixed charge/month (based on ¾” meter) $4.50 $9.00 $13.50 Variable (volume) charge/1,000 gals $2.81 $5.65 $8.46 The above results in a monthly increase of $2.76 for a customer using an average volume of 3,000 gallons of water per month. The sanitary sewer utility projections follow: Page Estimated Revenues, Expenses and Changes in Net Position 1 Revenue and Cash Requirements 2 Fixed and Variable Costs 3 Allocation of Fixed Charges Based on Meter Size 4 Volume Charges Based on Variable Costs 5 Utility Bill Comparison 6 2024 2025 2025 2026 Actual Budget Actual Budget 21 SEWER UTILITY OPERATING REVENUES 46410 Sewerage Service Charges 3,228,670$ 3,250,000$ 3,458,328$ 3,500,000$ 46200 Private Side Lateral Charges 116,807 - - - 44340 Sanitary Sewer Permits 640 1,000 1,500 1,000 TOTAL OPERATING REVENUES 3,346,117 3,251,000 3,459,828 3,501,000 OPERATING EXPENSES 57410 Sewage Treatment 2,732,739 2,861,889 2,512,170 3,004,038 57410 Depreciation 248,204 240,000 267,379 255,000 57411 Lift Stations 7,522 9,998 3,024 10,827 57412 Locates/Sump Pump 5,495 27,459 6,590 29,908 69999 WRS and OPEB GASB Adjustments 30,057 - (1,951) - TOTAL OPERATING EXPENSES 3,024,017 3,139,346 2,787,212 3,299,773 OPERATING INCOME 322,100 111,654 672,616 201,227 NONOPERATING REVENUES (EXPENSES) 48110 Interest Income 22,197 15,000 34,725 15,000 48330 Gain/(Loss) on Retirement of Equip. (5,372) - (9,232) - 48910 Amortization of Premium on Debt 21,312 25,508 25,508 25,812 58200 Interest - Long-term Debt (131,238) (144,581) (153,992) (157,815) 58202 Debt Discount/Expense (21,952) - (25,090) - TOTAL NONOP. REVENUES (EXPENSES) (115,053) (104,073) (128,081) (117,003) Change in Net Position 207,047$ 7,581$ 544,535$ 84,224$ 2025 2026 Actual Budget Cash - January 1 (actual) 158,609$ 447,757$ Operating Income 672,616 201,227 Depreciation Expense 267,379 255,000 WRS and OPEB GASB Adjustments (1,951) - Debt Repayment (Principal & Interest) (532,377) (527,262) Collection of Private-Side Lateral Assessments 68,445 - Outlay for Project Costs in Excess of Debt Proceeds (66,256) (121,424) Adjust for Significant Changes in Receivables/Payables (117,559) - Cash - December 31 (projected) 448,906$ 255,298$ Sanitary Sewer Utility - Estimated Cash Balance Sanitary Sewer Utility - Estimated Revenues, Expenses and Change in Net Position 1 Rate Case Actual Budget Proposed Revenues Sewerage service charges 3,500,000$ 3,458,328$ 3,500,000$ 3,750,000$ Other 1,000 1,500 1,000 1,000 Operating revenues 3,501,000 3,459,828 3,501,000 3,751,000 Operation & Maintenance (O&M) Expenses NEW Water - fixed charges 1,075,431 958,960 1,189,811 1,189,811 NEW Water - variable charges 1,262,282 1,130,536 1,304,502 1,304,502 NEW Water - total charges * 2,337,713 2,089,496 2,494,313 2,494,313 19.4% Increase - 2026 vs 2025 actual Depreciation 240,000 267,379 255,000 255,000 (6.7% increase - 2026 vs 2025 rate case) GASB adjustment for WRS and OPEB - (1,951) - - Other operation & maintenance 561,633 432,288 550,460 550,460 Operating & maintenance expenses 3,139,346 2,787,212 3,299,773 3,299,773 75.6% Percentage of O&M expenses Operating Income/(Loss) 361,654 672,616 201,227 451,227 Other Revenues/(Expenses) Interest income 15,000 34,725 15,000 15,000 Gain/(Loss) on retirement of equipment - (9,232) - - Interest and fiscal charges (119,073) (153,574) (132,003) (132,003) Other revenues (expenses) (104,073) (128,081) (117,003) (117,003) Change in Net Position 257,581$ 544,535$ 84,224$ 334,224$ Cash Balance - January (actual) 158,609$ 158,609$ 447,757$ 447,757$ Operating income/(loss) 361,654 672,616 201,227 451,227 Private-side lateral assessment collections - 68,445 - - Depreciation 240,000 267,379 255,000 255,000 GASB adjustment for WRS and OPEB - (1,951) - - Debt service (532,377) (532,377) (527,262) (527,262) Outlay for project costs > debt proceeds - (66,256) (121,424) (121,424) Significant changes in receivables/payables - (117,559) - - Cash flow 69,277 290,297 (192,459) 57,541 Cash Balance - December (projected) 227,886$ 448,906$ 255,298$ 505,298$ Increase from rate increase 250,000$ Projected change in net position 334,224$ Projected cash flow 57,541$ Projected 12/31/2026 cash balance 505,298$ Revenue target 3,750,000$ Cash flow as % of O&M expenses 2% 10% 2% Cash balance as % of O&M expenses 7% 16% 15% Net Revenues 601,654$ 939,995$ 456,227$ 706,227$ Debt Coverage 1.13 1.77 0.87 1.34 * NEW Water rounded to $2.5M for 2026 budget. Add'l $5,687 included with Other O&M above. Sanitary Sewer Utility - Revenue Requirements and Cash Requirements 2025 NEW Water Charges 2026 2 Fixed Costs Fixed Costs Reclass 35% to Variable * Net Fixed Costs NEW Water capital charge 1,189,811$ (416,434)$ 773,377$ Debt service 527,262 (184,542) 342,720 Total fixed costs 1,717,073 (600,976) 1,116,097 Variable Costs 2,032,927 600,976 2,633,903 Total Costs/Revenue Target 3,750,000$ 3,750,000$ * Continue with 35% adjustment of fixed to variable costs as per the 2024 Sanitary Sewer Utility Rate Study performed by Ruekert Mielke Sanitary Sewer Utility - Fixed and Variable Costs 3 Meter Size Number of Meters Meter Equivalency Total Meter Equivalents 3/4" 5377 1.0 5377 1" 85 2.5 212.5 1 1/2" 62 5.0 310 2" 27 8.0 216 3" 13 15.0 195 4" 1 30.0 30 6" 2 60.0 120 5567 6460.5 Village NEW Water Total Total fixed costs 1,116,097$ 342,720$ 773,377$ 1,116,097$ Annual fixed charge per 3/4" meter 172.76$ 53.05$ 119.71$ 172.76$ Monthly fixed charge per 3/4" meter 14.40$ 4.40$ 10.00$ 14.40$ $4.42 $9.98 $14.40 Meter Size Current Proposed Increase Village NEW Water Total 3/4" 13.50$ 14.40$ 0.90$ 4.40$ 10.00$ 14.40$ 1" 33.75$ 36.00$ 2.25$ 11.00$ 25.00$ 36.00$ 1 1/2" 67.50$ 72.00$ 4.50$ 22.00$ 50.00$ 72.00$ 2" 108.00$ 115.20$ 7.20$ 35.20$ 80.00$ 115.20$ 3" 202.50$ 215.95$ 13.45$ 66.00$ 149.95$ 215.95$ 4" 405.00$ 431.90$ 26.90$ 132.00$ 299.90$ 431.90$ 6" 810.00$ 863.80$ 53.80$ 264.05$ 599.75$ 863.80$ Percentage change 6.6% Meter Size Number of Meters Monthly Annual Village NEW Water Mo. Total 3/4" 5377 77,410$ 928,920$ 23,663$ 53,747$ 77,410$ 1" 85 3,060$ 36,720$ 935$ 2,125$ 3,060$ 1 1/2" 62 4,464$ 53,568$ 1,364$ 3,100$ 4,464$ 2" 27 3,110$ 37,320$ 950$ 2,160$ 3,110$ 3" 13 2,807$ 33,684$ 858$ 1,949$ 2,807$ 4" 1 432$ 5,184$ 132$ 300$ 432$ 6" 2 1,728$ 20,736$ 528$ 1,200$ 1,728$ 5567 93,011$ 1,116,132$ 28,430$ 64,581$ 93,011$ Village NEW Water Annual Total 283,956$ 644,964$ 928,920$ 11,220$ 25,500$ 36,720$ 16,368$ 37,200$ 53,568$ 11,400$ 25,920$ 37,320$ 10,296$ 23,388$ 33,684$ 1,584$ 3,600$ 5,184$ 6,336$ 14,400$ 20,736$ 341,160$ 774,972$ 1,116,132$ Sanitary Sewer Utility - Allocation of Fixed Charges Based on Meter Size Calculated Fixed Charge per 3/4" Meter Monthly Fixed Charges per Meter Size Revenue from Proposed Change in Meter Charges 4 Variable Cost 2,633,903$ Estimated Volume (in gallons) 290,000,000 Rate per thousand of gallons used 9.08$ Current rate per thousand of gallons used 8.46$ Increase 0.62$ Percentage change 7.3% Variable Costs Variable Costs Reclass 35% from Fixed Total Variable Costs NEW Water variable charges 1,304,502$ 416,434$ 1,720,936$ Village variable costs 728,425 184,542 912,967 Total variable costs 2,032,927 600,976 2,633,903 Fixed Costs 1,717,073 (600,976) 1,116,097 Total Costs/Revenue Target 3,750,000$ 3,750,000$ Proposed rate per thousand of gallons used: NEW Water 5.93$ 0.28$ Village sanitary sewer utility 3.15$ 0.34$ Total 9.08$ 0.62$ Current rate per thousand of gallons used: NEW Water 5.65$ Village sanitary sewer utility 2.81$ Total 8.46$ Sanitary Sewer Utility - Volume Charges Based on Variable Costs 5 VILLAGE OF ALLOUEZ Allouez Village Hall ◦ 1900 Libal Street ◦ Green Bay, Wisconsin 54301-2453 Phone No.: (920) 448-2800 ◦ Fax No.: (920) 448-2850 Department of Public Works 04/30/26 2025 ANNUAL DNR RECYCLING REPORT The Village of Allouez is required to maintain an effective Recycling Program. In general, the program consists of the collection and hauling of recyclables from single family and 2–4-unit residential properties. The recyclables are disposed of at the Brown County Recycling Transfer station. Pursuant to DNR administrative rules, the Village is to submit an annual report summarizing program activities completed during the previous year. The submitted 2025 Annual Recycling Report is attached for your review. The DNR Recycling Report includes: 1. Program Collection 2. Recycling Cost 3. Compliance and Enforcement 4. Outreach and Education Some of the notable activities completed in 2025 include: • Village Collected 960 tons of Recyclables in 2025. • Collected 10,538 cubic yards of yard waste (Spring Collection, Yard Waste Site and Fall Collection). • Maintain and enforced Village ordinance. • Collaborate with Brown County Solid Waste to inform and education residents on the need to recycle. 2025 Recycling Program Accomplishments and Actual Costs Annual Report Form 4400-182 Rev. 02-26 State of Wisconsin Department of Natural Resources Waste and Materials Management Program https://dnr.wisconsin.gov/topic/Recycling/RU.html Return By: April 30, 2026 Responsible Unit (RU) Village of Allouez Muni Code: 05102 County: Brown Population: 14017 RU Category: Single Last Grant Year: 2025 DNR Information State of Wisconsin Department of Natural Resources Waste and Materials Management Program https://dnr.wisconsin.gov/topic/Recycling/RU.html Email: dnrrecycling@wisconsin.gov NOTICE: Completion of this form fulfills the mandatory annual reporting requirement for continued approval of a responsible unit's recycling program and retention of the DNR recycling grant, for those who received it. This form is authorized by s. NR 544.10 and s. NR 542.09(3), Wis. Adm. Code. Personally identifiable information will be used for program administration and must be made available to requesters as required by Wisconsin Open Records law (s. 19.31-19.39, Wis. Stats). Section 1: CONTACT INFORMATION A. Authorized Representative The DNR central office has the responsible unit’s authorizing resolution on file. According to our records, the authorizing resolution names the position of Director of Public Works as the authorized representative. Sean J Gehin 1900 Libal St Green Bay WI 54301-2453 Director of Public Works 920-448-2800 - sean.gehin@villageofallouezwi.gov B. Primary Contact Name Sean Gehin Is Name above correct? Yes No Primary Contact Address 1900 Libal St Green Bay, WI 54301-2453 Is the Primary Contact Address Listed Above Correct? Yes No Primary Contact Email sean.gehin@villageofallouezwi.gov Is the Primary Contact Email Address above correct? Yes No Primary Contact Phone 920-448-2800 Is the Primary Contact Phone Number above correct? Yes No SECTION 2: EFFECTIVE PROGRAM INFORMATION & PERFORMANCE DATA Provide information and data on the accomplishments of the RU’s effective recycling program during the previous calendar year. All questions in this section relate to the collection of s. NR 544 Table 1 recyclables, listed below. Collection of yard waste and waste tires is reported in section 2D. · Newspaper · Corrugated cardboard · Magazines · Residential mixed paper(may include magazines and office paper) · Aluminum containers · Steel/Bi-metal (tin) containers · Plastic containers · Foam polystyrene packaging · Glass containers A. Collection of Recyclables for Single Family and 2-4 Unit Residential Housing Review and update information on the collection methods used by the RU or each member in the RU. For multi-member RUs, if any of the information is incorrect or if the join date or join type need to be modified, please contact DNRRecycling@wisconsin.gov. Note that this list includes entities that were members at any point during the previous calendar year. Does the RU plan to add or remove members (municipalities, counties, or tribes) in 2026? Yes No If a drop-off site is not used, please don't add a drop-off site location. RU Member 1 Was there curbside collection? Yes How was curbside service provided? (Select all that apply) RU provided service with municipal service and staff True RU contracted another municipality to provide services with their equipment and staff False RU contracted private hauler(s) to provide collection service False Residents contracted with private hauler for their recyclable pickup and % of population that does this is False What was the primary curbside collection method? How often were recyclables picked up? Single Stream Once every other week Was there a drop-off site(s)? Yes How many total hours was the drop-off site(s) open monthly, on average? 170 Who operated the drop-off site(s)? RU operated drop-off site(s) False Private hauler/MRF operated drop-off site(s) False Other (describe) True Brown County Was the drop-off site single stream (i.e. all recyclables placed in the same receptacle)? Yes If there is no drop-off site, please do not enter drop-off site information below. Drop-off Site(s) Brown County Recycling Transfer Station Did the majority of the RU member’s residents use curbside or drop off collection for their recyclables? Curbside B. Table 1 Materials Collected All NR 544 Table 1 materials except for those with a waiver (plastic containers #3-7 and foam PS packaging), are required to be collected by RUs in accordance with s. 287.07(4), Wis. Stats. Did the RU collect all of the required NR 544 Table 1 materials? Yes No C. Hauling, Processing and Marketing Data of Recyclables for Single Family and 2-4 Unit Residential Housing Hauler Details Review and update the list of haulers that served the RU during the previous calendar year. Include any haulers that collected Table 1 recyclable materials from single family and 2-4 unit residences. This includes the RU if it collects materials itself, haulers that it contracted with directly and haulers that residents contracted with (subscription service). Please note that some companies have multiple listings for different regional collection locations. Please work with the RU’s hauler(s) to identify which facility the RU's recycling is collected through and select the correct listing. The number following the name of the hauler is the hauler’s Wisconsin DNR license number. For each hauler, indicate whether it was contracted by the RU or RU member, by residents, or by both. If one of the haulers is not on the list, check the box below and enter the information for that hauler. Select the first letter ONLY of the hauler name to alphabetically jump to that portion of the list. Name Contracted By Village Of Allouez - Green Bay - 10818 Municipality(RU) I have looked for the RU’s hauler in the above list and cannot find it. False MRF Details Review and update the list of materials recovery facilities (MRFs) that received and processed recyclables from the RU during the previous calendar year. This may include MRFs the RU contracts with directly or MRFs the hauler uses on a regular basis. Be sure to only add MRFs, not haulers that collected the materials. If you cannot find the RU’s MRF on the list provided, contact the RU’s hauler to ask which MRF they are using. You will not be able to complete this report without a MRF. MRF-ID Outagamie County Recycling and Solid Waste - 445157790 Contracted to RU Yes Other Processors Details Please list places not reported above that received Table 1 recyclables from the RU during the previous calendar year. Examples include paper mills that directly take paper and scrap metal yards that collect aluminum cans (aluminum cans and/or steel and bi-metal cans are the only metal weights to be reported from scrap metal yards. Do not report the weight of other scrap metal recycled). This does NOT mean listing all of the places the RU’s MRF sends materials to. Summary of Tonnage Collected Below is a summary of your RU’s tonnage for this reporting period based upon the data you provided. Note: Click the SAVE button at the top of the form to update the totals in this summary. Total weight of recyclables collected from residences: (tons) 960.05 Check this box if the RU has and would like to provide the tonnage of Table 1 recyclable materials collected from multi-family 5+ unit residences. Total weight of recyclables: (tons) 960.05 Did your hauler(s) provide recycling tonnage information to you by Feb. 1? (If you self-haul, select Yes.) Yes No Per capita collection: (lbs/person/year) 136.98 D. Information on Other Materials Collected From Residents Please provide information on other recyclable materials collected within the RU. It is not required, but reporting it allows us to recognize RUs additional efforts and helps provide a more accurate and complete picture of recycling in Wisconsin. Waste Tires 0.00 Measurement Number of Yard Waste 10,538.00 Measurement Cubic Yards E. Report of Actual Recycling Costs for Grant Purposes Actual program costs are determined by completing the actual costs worksheet. remember that grant assistance is provided only for certain activities and eligible materials generated by single family and 2-4 unit residences located in the RU If you would like to print a blank worksheet to work from before entering your final amounts into the online form, select the following link. https://dnr.wi.gov/files/PDF/forms/8700/8700-222B.pdf Enter all actual 2025 recycling and yard waste program expenses by breaking them down by column and row. Costs should be entered in whole dollar amounts only. The expenses listed in the rows correspond to the Uniform Chart of Accounts (UCA) object codes. Scroll down to view entire list. NOTE: Click the SAVE button at the top of the form to update the totals in this summary. Recycling Expenditures UCA #53565 (including yard waste & waste tires) A. Education B. Collection (Curbside &/or Drop-off) C. Processing & Marketing D. Compliance & Enforcement E. Estimated Total Costs 1. Salaries/Wages & Employee Benefits 0.00 219,999.00 0.00 7,685.00 227,684.00 2. Consulting & Professional Services 0.00 0.00 0.00 0.00 0.00 3. Utility Services 0.00 730.00 0.00 0.00 730.00 4. Purchased Repairs & Maintenance 0.00 0.00 0.00 0.00 0.00 5. Purchased Services Printing & Advertising 0.00 0.00 0.00 0.00 0.00 6. Purchased Services Other(contractual svcs) 0.00 19,376.00 0.00 0.00 19,376.00 7. Office Supplies 203.00 0.00 0.00 0.00 203.00 8. Subscriptions & Dues 0.00 0.00 0.00 0.00 0.00 9. Employee Travel & Training 0.00 0.00 0.00 0.00 0.00 10. Operating Supplies & Expenses 0.00 6,947.00 0.00 0.00 6,947.00 11. Repair & Maintenance Supplies 0.00 0.00 0.00 0.00 0.00 12. Insurance 0.00 0.00 0.00 0.00 0.00 13. Rents & Leases 0.00 0.00 0.00 0.00 0.00 14. Depreciation(Total depreciation costs in Row 14 Column E) 0.00 0.00 0.00 0.00 0.00 15. Hourly Equipment Use Charges(Total hourly use charges in Row 15 Column E) 0.00 0.00 0.00 0.00 191,800.00 16. Cost Allocations 0.00 0.00 0.00 0.00 0.00 17. Cost Allocations Other (not #53635) 0.00 0.00 0.00 0.00 0.00 Total 203.00 247,052.00 0.00 7,685.00 446,740.00 18. Total Recycling Costs (total of lines 1 thru 17) 446,740.00 19. Ineligible Costs - Recycling of banned items s. 287.07(1m), Wis. Stats. (Batteries, Major Appliances and Oil) 0.00 20. Ineligible Revenue - Sale of Recyclables 0.00 21. Total Ineligible Costs & Revenues (total of lines 19 and 20) 0.00 22. Total Eligible Recycling Costs (line 18 minus line 21) 446,740.00 You have successfully earned your grant. Repayment will not be required. Cost (including yard waste & waste tires) per capita: 31.87 Yard Waste & Waste Tires Costs and Summary Enter the cost of handling yard waste that is included in line 18 of the Actual Costs worksheet. 311,667.00 Enter the cost of handling waste tires that is included in line 18 of the Actual Costs worksheet: 0.00 Cost (excluding yard waste & waste tires) per capita: 9.64 Cost (excluding yard waste & waste tires) per ton: 140.69 F: Compliance Review and update information about how the RU ensures that all residents and businesses are complying with its recycling ordinance. Note that all RUs are required to have a valid ordinance and compliance assurance plan (CAP). For questions, visit https://dnr.wisconsin.gov/topic/Recycling/RU.html A recycling ordinance is required by all RUs in accordance with s. NR 544.04(2), Wis. Adm. Code. Did the RU have an ordinance in 2025? Yes No Did the RU update the ordinance since July 1, 2025 and submit a copy to the DNR?” Yes No What is the RU’s ordinance number? Chapter 432 Art 1-21 Ordinance effective date: 12/16/2025 A Compliance Assurance Plan (CAP) is required by all RUs in accordance with s. NR 544.04(9g), Wis. Adm. Code. Did the RU have a compliance assurance plan? Yes No Did the compliance assurance plan change in 2025? Yes No How did the RU ensure compliance with the recycling ordinance at residences with 5 or more units? (Check all that apply) There were no residences with 5 or more units physically located within the RU RU provided direct outreach to landlords/building managers RU staff regularly conducted inspections/visits RU staff responded to recycling-related complaints How did the RU ensure compliance with the recycling ordinance at non-residential facilities and properties (e.g., businesses, stadiums, events, etc.)? (Check all that apply) There were no non-residential facilities physically located within the RU RU provided direct outreach to business owners/managers RU staff regularly conducted inspections/visits RU staff responded to recycling-related complaints G. Enforcement Please report the number of recycling-related complaints the RU received during the report year, along with the number of enforcement actions taken (inspections, citations, written warnings and verbal warnings). If the RU did not receive complaints or take a type of enforcement action, enter a '0' in the appropriate box. The RU should maintain records to verify these numbers. If the previous section indicates the RU has no residences with 5 or more units or no non-residential (business) facilities, that row should be disabled. Complaints Received Warning Tags Verbal Warnings Written Warnings Inspections Citations 1 - 4 units residential 0 795 0 0 0 0 5+ units residential 1 0 1 0 1 0 Non-residential (Business) 0 0 0 0 0 0 H. Outreach and Other Program Features Public information and education is key to a successful recycling program and is required by the recycling law. What outreach efforts did the RU undertake in the report year? (Check all that apply) Community yard sale Printed publications (flyers, handouts, etc.) Conduct waste audits Radio ads or public service announcements Direct mail or email (flyers in the tax bill, newsletter, etc.) Recycling focused event (collections, cleanups, etc.) Display booths at fairs, etc. School education program (Green & Healthy Schools, etc.) News releases Social media (Facebook, Twitter, etc.) Print ads (newspaper, magazines, etc.) Web site has recycling info (what to recycle, when, where, and how) Section 3: CERTIFICATION A: Summary of 2025 Recycling Performance Weight Summary NOTE: Click the SAVE button at the top of the form to update the totals in this summary. Total weight of residential Table 1 recyclable materials collected: (tons) 960.05 Per capita collection:(lbs/person/year) 136.98 Cost Summary 2025 Grant Award: 98,628.89 Net eligible recycling costs: 446,740.00 Cost per capita including yard waste & waste tires: 31.87 Yard waste handling costs: 311,667.00 Waste tire handling costs: 0.00 Cost (excluding yard waste & waste tires) per capita: 9.64 B: Assurances A. The responsible unit certifies the program is operating in accordance with its effective recycling program approval or, if there have been changes, the responsible unit has described those changes in this 2025 Recycling Program Accomplishments and Actual Costs Annual Report. B. The responsible unit agrees to comply with all applicable provisions of ch. 287, Wis. Stats., and chs. NR 544 and NR 542, Wis. Adm. Code. C. The responsible unit understands that if it fails to comply with any applicable provision of ch. 287, Wis. Stats., chs. NR 544 Wis. Adm. Code, and NR 542 Wis. Adm. Code, or its effective recycling program approval, the following may happen: · the responsible unit's effective recycling program approval may be revoked · the responsible unit may not be allowed to dispose of its solid waste in solid waste disposal and solid waste treatment facilities located in the state of Wisconsin, and · the responsible unit may lose its eligibility for a state recycling grant D. The responsible unit certifies that in the management of its solid waste, it has, whenever possible and practical, followed these priorities: 1) the reduction of the amount of solid waste generated; 2) the reuse of solid waste; 3) the recycling of solid waste; 4) the composting of solid waste; 5) the recovery of energy from solid waste; 6) the land disposal of solid waste; and 7) the burning of solid waste without energy recovery. E. By typing my name below and clicking submit, I certify on behalf of Village of Allouez that the information entered in this Recycling Program Accomplishments and Actual Costs Annual Report is true and complete. Note: As of January 1, 2022, this online certification submittal is replacing the submittal of a printed signature page. Remember to save or print your report. An automated confirmation will be emailed to contacts. C: Certification Authorized Representative: Sean, Gehin Submit Date: 4/29/2026 Submitted By: Sean Gehin Confirmation #: 234783-S-20260429:144156