October 21 2025 Village Board Minutes

Village Board Meeting (October 21, 2025) ALLOUEZ VILLAGE BOARD MEETING TUESDAY, OCTOBER 21, 2025 AT 6:30 P.M. ALLOUEZ VILLAGE HALL, 1900 LIBAL STREET CALL TO ORDER / ROLL CALL President Rafter called the meeting to order at 6:30 p.m. Present: Atwood, Genrich, Harris, Leiterman, Rafter, Sampson Excused: Marsch Staff Present: Jim March, Sean Gehin, Trevor Fuller MODIFY / ADOPT AGENDA Sampson/Leiterman moved to adopt the agenda as presented. Motion carried. ANNOUNCEMENTS a. Prescription Drug Take Back Day on October 25th from 8:00am-1:30pm at Village Hall PUBLIC COMMENT Jim Orourke, 2339 Oakwood Avenue - Supports President Rafter’s initiative to use AI to make the village more efficient. LIBAL STREET ENGINEERING SERVICES AGREEMENT S. Gehin: - The village received a Surface Transportation Block Grant for the resurfacing of Libal Street from LeBrun Street to Hoffman Road. - Estimated construction cost is $1,424,100 with federal funding of $1,139,280 (80%) and local share of $284,820. - A selection committee reviewed and ranked the proposals in order of preference based on qualification criteria, not by price. - raSmith Inc’s proposal scored the highest amongst the proposals received. The qualification-based selection of raSmith Inc was approved by the Public Works Committee and Village Board on September 2nd. - With assistance from the WDOT , Village staff and raSmith Inc. have agreed to the project scope and price. The two-party contract, actual cost-plus fixed fee, amount is $268,590.85. - Grant funding does not cover design, r/w acquisition and public utility improvements (sanitary sewer and watermain). - Gave an overview of the proposed resurfacing project Genrich/Atwood moved to approve the Libal Street Engineering Services Agreement with raSmith, Inc. in the amount of $268,590.85. Motion carried. FUTURE AGENDA ITEMS - None CONVENE INTO CLOSED SESSION Sampson/Harris moved to convene into closed session pursuant to: Wis. Statute 19.85(1)(e), deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session. Roll call vote: Atwood – aye, Leiterman – aye, Genrich – aye, Sampson – aye, Rafter- aye, Harris - aye. Motion carried. Village Board Meeting (October 21, 2025) (Developers Agreement – 1905 S. Webster Avenue) (Potential Real Estate Acquisition) RECONVENE INTO OPEN SESSION Sampson/Atwood moved to reconvene into open session. Motion carried. Harris/Atwood moved to approve the Development Agreement for 1905. S. Webster Avenue between the Village of Allouez and Boomerang Development, LLC. Motion carried. ADJOURNMENT Genrich/Leiterman moved to adjourn at 7:26 p.m. Motion carried. Minutes taken by Carrie Zittlow, Village Clerk/Treasurer