10 7 25 Village Board Minutes

Village Board Meeting (October 7, 2025) ALLOUEZ VILLAGE BOARD MEETING TUESDAY, OCTOBER 7, 2025 AT 6:30 P.M. ALLOUEZ VILLAGE HALL, 1900 LIBAL STREET CALL TO ORDER / ROLL CALL President Rafter called the meeting to order at 6:30 p.m. Present: Atwood, Genrich, Harris, Leiterman, Marsch, Rafter, Sampson Staff Present: Jim March, Sean Gehin, Trevor Fuller MODIFY / ADOPT AGENDA Genrich/Marsch moved to modify the agenda, remove item #6, LeBrun Street Extension. Motion carried. ANNOUNCEMENTS a. Hiring of Jeff Huguet, Neighborhood Compliance Inspector b. Resignation of Elizabeth Cody, Member of Plan Commission & Board of Appeals c. Fall Clean-Up begins October 20th-November 21st d. Halloween Trick-or-Treat hours, October 31st from 4:00pm – 7:00pm e. No overnight parking between 2:00am – 6:00am, November 1st - March 31st f. Downtown Chicago Holiday Shopping Trip on November 1st PUBLIC COMMENT Jim ORourke, 2339 Oakwood Avenue - Concerned with the newly designed Greene Ave. roadway and the impact it will have on his brother’s property (535 Greene Ave.) in combination with existing ordinance requirements. PRESENTATIONS a. Review of 2026 NEW Water Budget NEW Water, Nathan Qualls, Executive Director o 2026 Budget Summary (operations and maintenance expenses increase 3.4% / debt service & annual capital increase 18.1% / for an overall increase in expenses of 10.2%) o 2026 Revenue (10.2% change) o Facility Plan & Capital Project Updates ▪ Construction Underway- • GBF North Plant Clarifier Rehabilitation & GBF Thickening Improvements • DPF Pumping & Headworks • East River Interceptor Rehabilitation • Downtown Interceptors Renewal ▪ Design Underway- GBF Pumping & Headworks, East River Lift Station & Force Main o Municipal Specific Impacts ▪ Revisions to Cost Allocation Methodology (no changes this year) ▪ Flow and load changes ▪ Other municipal or industrial flow and load changes o Strategic Financial Planning Village Board Meeting (October 7, 2025) o For the draft 2026 Budget, a typical household will pay around $28/per month for NEW water services/ increase of $1.71 per month over the 2025 budget A question-and-answer session was held after the presentation. Qualls was asked to convey our request once again to hold the budget hearing in the evening when more members of the public have the opportunity to attend. b. Review of 2026 Central Brown County Water Authority (CBCWA) Budget Nic Sparacio, General Manager, Central Brown County Water Authority 2025 Accomplishments o Outreach to pipeline neighbors o All historic MPU conflicts resolved o Creating NR854 Water Supply Service Area Plan o Progress on DIP and Lake MI shoreline protection o Updating Risk & Resiliency Plan o Increased several reserve funds to help keep rates stable 2026 Budget Influences o Increasing member water consumption o MPU wholesale rate & pass-through costs stable o CIP needs & costs o Annual debt service stable o Investment income o $4.4 million settlement receivable due 12/31/26 Budget Water Use & Projections o 2025 expected to be 5th year in a row of increased (actual) consumption o Overview of 2026 Budget Expenditures & Rates CONSENT AGENDA Sampson/Harris moved to: a. Approve Village Board minutes dated 9/2/25, 9/16/25 b. Accept and place on file minutes from: i. Parks, Recreation & Forestry Committee dated 8/26/25 ii. Finance/Personnel Ad Hoc Committee dated 8/11/25 & 9/8/25 c. Approval of accounts payable dated 9/5/25, 9/12/25, 9/16/25, 9/26/25, 10/3/25 Motion carried. WATER DISTRIBUTION SYSTEM – WATER USAGE S. Gehin: - From the beginning of this year through August undetected leaks within the Village water distribution system have resulted in an above average water purchase from the Central Brown County Water Authority (CBCWA). - During that timeframe the average daily water purchase was over 1.15 million gallons a day. (A typical daily water purchase is roughly 1 million gallons) - A leak detection survey completed in August discovered 11 leaks. The subsequent repair of those leaks has returned the Village’s water daily purchase to normal levels early in September. - This year’s budgeted annual and monthly bulk water purchase from CBCWA is 375,000,000 and 31,250,000 million gallons respectively. Village Board Meeting (October 7, 2025) - As a result of the leaks, the yearend water purchase is estimated to be 405,000,000 gallons. At a billed CBCWA bulk water rate of $4.42 (1,000 gal) the additional expense to the Utility is estimated at $135,000. 2025 CONSTRUCTION PROJECT UPDATE Gehin provided an update on the 2025 Street and Utility construction projects. CONVENE INTO CLOSED SESSION Sampson/Leiterman moved to convene into closed session pursuant to: Wis. Statute 19.85(1)(e), deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session. Roll call vote: Atwood – aye, Leiterman – aye, Genrich – aye, Marsch – aye, Rafter – aye, Sampson – aye, Harris - aye. Motion carried. (Developers Agreement – 1905 S. Webster Avenue) RECONVENE INTO OPEN SESSION Atwood/Sampson moved to reconvene into open session. Motion carried. No action taken. ADJOURNMENT Leiterman/Marsch moved to adjourn at 8:16 p.m. Motion carried. Minutes taken by Carrie Zittlow, Village Clerk/Treasurer