Minutes

VILLAGE BOARD MINUTES – APRIL 15TH 2025 - Page 1 of 5 Village of Hobart Village Office 2990 S. Pine Tree Rd, Hobart, WI www.hobartwi.gov - www.buildinhobart.com MEETING MINUTES – VILLAGE BOARD (Regular) Date/Time: Tuesday April 15th 2025 (6:00 P.M.) Location: Hobart Village Office (2990 South Pine Tree Road) ROUTINE ITEMS TO BE ACTED UPON: 1. Call to order/Roll Call. The meeting was called to order by Rich Heidel at 6:04 pm. Dave Dillenburg, Vanya Koepke, Melissa T anke, Tammy Zittlow, and Rich Heidel were present. 2. Certification of the open meeting law agenda requirements a nd approval of the agenda - ACTION: To certify the open meeting l aw agenda requirements and approve the agenda. MOTION: Dillenburg SECOND: Zittlow. VOICE VOTE: 5-0. 3. Pledge of Allegiance - Those present recited the Pledge of Allegiance. 4. PUBLIC HEARINGS A. PUBLIC HEARING – To Consider Conditional Use Permit a llowing a maximum of 10 animal units, exceeding the 5 units permitted in the ER: Estate Residential District (HB-210-2, 2264 S. Pine Tree Road) The current property owners, Chue Vang and Shor Yang, of the prop erty located at 2264 S. Pine Tree Rd (HB-210-2) are requesting consideration of a Conditional Use Permit increasing the number of animal units permitted from 5 to 10 animal units in the ER: Estate Residential zoning district. President Heidel opened the public meeting at 6:06 pm. Director Gerbers reviewed the details of the CUP. Appearing before the board: Mary Smith, S Pine Tree Rd, Hobart Chue Yang, 2264 S. Pine Tree Rd, Hobart Mark Kwaturski, 4100 Crooked Stick Ct., Hobart Joe McCormick, Indian Trail, Hobart John Mahane, 1035 Butternut Ln, Hobart President Heidel closed the public meeting at 6:48 pm. B. ACTION on aforesaid agenda item ACTION: To postpone action on the CUP application to the May 6, 2025 meeting so staff can work with the applicant to further de fine their proposal. MOTION: Heidel SECOND: Dillenburg. VOICE VOTE: 5-0. This satisfies the public hearing portion of this action. C. PUBLIC HEARING – Ordinance 2025-05 (AN ORDINANC E TO REPEAL AND RECREATE SECTION 29 (PERMITTED ACCESSORY USES) OF ARTICLE VI (R-1 RESIDENTIAL DISTRICT), SECTION 67 (PERMITTED ACCESSORY USES) OF ARTICLE IX (R-4 SINGLE- AND TWO-FAMILY RESIDENTIAL DISTRICT), SECTION 125 (SINGLE-FAMILY AND TWO-FAMILY RESIDENTIAL (SFR)) OF ARTICLE XIII (PDD #1: CENTENNIAL CENTRE AT HOBART DISTRICT), AND SECTI ON 148 (SINGLE-FAMILY AND TWO-FAMILY RESIDENTIAL (SFR)) OF ARTICLE XIV (PDD #2: ORLANDO/PACKERLAND PLANNED DEVELOPMENT DISTRICT) OF CHAPTER 295 (ZONING) OF THE MUNICIPAL CODE OF THE VILLAGE OF HOBART, BROWN COUNTY, WISCONSIN) The purpose of this Ordinance is to permit the keeping and maintaining of six chickens (hens only) in all single-family zoning districts (including R-1: Single-Family Residential, R-4: Single and Two-Fami ly Residential, PDD #1, and PDD #2 zoning districts). At its March VILLAGE BOARD MINUTES – APRIL 15TH 2025 - Page 2 of 5 19th meeting, the Planning and Zoning Commission recommended not included PDD #1 and PDD #2 in the ordinance. If the Board agrees to those changes, modifications to Ordinance 2025-04, which is later in the agenda, will also need to be made. President Heidel opened the public meeting at 6:57 pm. Director Gerbers explained the changes to Ordinance 2025-05. Appearing before the board: John Mahane, 1035 Butternut Ln, Hobart Joe McCormick, Indian Trail, Hobart Scott Weslowski, 1561 Fox Ct, Hobart Mark Kwaturski, 4100 Crooked Stick Ct., Hobart Received correspondence from: Kari Jassim, 4451 Seminole Trl, Hobart Angela Duffy, 4534 Algonquin Trl, Hobart Lisa Veldboom, 1579 Fox Ct, Hobart Nick DeVos, 1582 Fox Ct, Hobart Brandon Grant, 1578 Fox Ct, Hobart President Heidel closed the public meeting at 7:21 pm. D. ACTION on aforesaid agenda item ACTION: To postpone the decision on Ordinance 2025-05 to the May 6, 2025 Village Board Meeting to have the ordinance redrafted by staff to exclude PDDs and give the public time to further comment on the issue. MOTION: Dillenburg SECOND: Koepke. VOICE VOTE: 5-0. E. PUBLIC HEARING – Ordinance 2025- 06 (AN ORDINANCE TO REPEAL AND RECR EATE SECTION 8 (DEFINITIONS) OF ARTICLE III (TERMINOLOGY), SECTION 223 (PERMITTED USES) AND SECTION 225 (CONDITIONAL USES) OF ARTICLE XX (B- 1 COMMUNITY BUSINESS DISTRICT ), AND SECTION 259 (PERMITTED USES) AN D SECTION 261 (CONDITIONAL USES) OF ARTICLE XXIII (I-1 LIMITED INDUSTRIAL DISTRICT) OF CHAPTER 295 (ZONING) OF THE MUNICIPAL CODE OF THE VILLAGE OF HOBART, BROWN COUNTY, WISCONSIN) The purpose of this Ordinance is to amend the permitted uses for the B-1: Community Business and I-1: Limited Industrial Distri cts to allow for the indoor sales of automobiles and the conditional us es for both districts be amended to allow for the outdoor sales of automobiles. In addition, the definitions in the Zoning Code would be amended to include a definition for “automobile” and “aut omobile sales”. President Heidel opened the public meeting at 7:29 pm. Director Gerbers reviewed the background of Ordinance 2025-06. Appearing before the board: Allan Williams, 973 Haven Pl, Hobart President Heidel closed the public meeting at 7:36 pm. F. ACTION on aforesaid agenda item ACTION: To approve Ordinance 2025-06 as presented. MOTION: Dillenburg SECOND: Tanke. VOICE VOTE: 5-0. ACTION: To move agenda item 7b up to be executed at this time. MOTION: Heidel SECOND: Dillenburg. 5-0. 7.B. SWEARING IN – Austin Schneider (Hobart-Lawrence Police Department) Chief Renkas introduced Officer Austin Schneider. VILLAGE BOARD MINUTES – APRIL 15TH 2025 - Page 3 of 5 Clerk Vanden Heuvel administered the Oath of Office to Officer Austin Schneider. 5. CONSENT AGENDA (These items may be approved on a single motion and vote due to their routine nature or previous discussion. Please indicate to the Board President if you would prefer separate discussion and action.) A. Payment of Invoices; B. VILLAGE BOARD: Minutes of April 2 nd 2025 (Regular); C. PARK AND RECREATION COMMITTEE: Minutes of September 30th 2024; D. PLANNING AND ZONING COMMISSION: Minutes of March 18th 2025 ACTION: To approve the Consent Agenda as presented to include all manual checks. MOTION: Heidel SECOND: Koepke. VOICE VOTE: 5-0. 6. ITEMS REMOVED FROM CONSENT AGENDA -None. 7. CITIZENS’ COMMENTS, RESOLUTIONS AND PRESENTATIONS (NOTE: Please limit citizens’ comments to no more than three minutes) No one spoke. A. DISCUSSION AND ACTION – Resolution 2025-03 (A RESOLUTION ESTABLISHING VILLAGE FEE SCHEDULES) This resolution lowers the charge for a late dog license from $10 to $5 to correspond with State Statute. ACTION: To approve Resolution 2025-03 as presented. MOTION: Zittlow SECOND: Tanke. VOICE VOTE: 5-0. B. SWEARING IN – Austin Schneider (Hobart-Lawrence Police Department) – This item was moved to be held after 4.F. C. INFORMATIONAL  2024 Hobart-Lawrence Police Department Annual Report – Chief Renkas presented the annual report.  Village Balance Sheet Report  Associated Bank Investment Report (March 2025)  Stephenson National Bank Investment Report (March 2025) – Admistrator Kramer reviewed all financial reports with the board. 8. VILLAGE ADMINISTRATOR’S REPORT/COMMUNICATIONS A copy of the final audit has been given to each board member. Will be discussed on May 6 agenda. May 6 meeting starts at 5 at park, and reconvene at office at 6. 9. COMMITTEE REPORTS AND ACTIONS A. DISCUSSION AND ACTION – Consider a two lot CSM dividing on e parcel into two separate parcels of 7.15 acres and 5.23 acres (327 Riverdale Drive, HB-1384) (Planning and Zoning Commission) The property owner located at 327 Riverdale Dr. (HB-1384) currently has one parcel of 12.38 acres and is proposing a two lot Ce rtified Survey Map (CSM) that would create one additional new lot. This proposed CSM will establish two separate parcels of 7.15 acres (noted as Lot 1 on the CSM) and 5.23 acres (noted as Lot 2 on the CSM) respectively. There is a proposed “access easement” located along a portion of the front yard of Lot 1 to provide access to the proposed Lot 2. The property is currently partially developed with a dwelling on proposed Lot 1 and the remainder of the property is largely utilized for agriculture. The entire property is zoned A-2: Exclusive Agricultural District. The A-2 zoning district requires a minimum parcel size of 5 acres and minimum lot frontage of 200 feet. Both proposed lots meet or exceed these minimum requirements as proposed. Director Gerbers reviewed this CSM with the Board ACTION: To conditionally approve a two lot CSM dividing one parcel into two separate parcels of 7.15 acres and 5.23 acres (327 Riverdale Drive, HB-1384) as submitted noting that this would be approval for both the preliminary and final CSM should there b e no adjustments to the final CSM subject to the following conditions: 1. Payment of the required Park Fee of $300.00 (one new lot) 2. 15 foot utility easement is noted on the final CSM as required by Brown County. MOTION: Heidel SECOND: Koepke. VOICE VOTE: 5-0. VILLAGE BOARD MINUTES – APRIL 15TH 2025 - Page 4 of 5 B. DISCUSSION AND ACTION – April 14th Park and Recreation Commission Meeting The Commission made recommendations on a number of items at their meeting, which will be presented to the Board:  Pickleball Courts at Four Seasons Park - Before the new pickleball courts are installed at Four Seasons Park next month, final decisions need to be made on the color of the courts, posts and wind/privacy Slats on perimeter fencing. The Commission requested the surrounding area around the court be competitio n green, the serving area competition blue and the kitchen competition grey, that the pickleball net court posts be black, as well as the wind slats.  Bike Rack installation at Jan Wos. The Co mmission requested a two (2) bike racks be installed at Jan Wos Park, one being a 9-bike rack, the other (closer to the sidewalk and Centennial Centre Boulevard) be a 13-bike rack), with installation being don e by the Public Works Department, and funding coming from the Park Fund.  Next park project - The Commission asked staff to come to the next meeting with plans and cost estimates to install additional basketball courts in Four Seasons Park, as well as a report on the condition and possible repairs to the existing shelter house in the park. No formal action was taken.  Cancellation policy for Four Seasons Park – The Commission requested the following language in the rental contract: If a cancellation or a rescheduling is made at least 30 days prior to the scheduled event, you will receive a full re-fund of the deposit less a $50 administrative fee that is retained. Deposits are non-refundable if the cancellation is made less than 30 days prior to the scheduled event. No event may be rescheduled within thirty days of the event.  Possible changes Chapter 215 (Parks and Recreation Ordinance) - The Commission asked that a draft of the Ordinance be brought back to the next Committee meeting for review. No formal action was taken. ACTION: To approve all Park and Recreation Commission recommendations as presented. MOTION: Heidel SECOND: Tanke. VOICE VOTE: 5-0. 10. OLD BUSINESS - None 11. NEW BUSINESS A. DISCUSSION AND ACTION – Committee and Commission Appointment Each year the Village Board must appoint members to each of its committees and commissions based on their terms. The new term begins on May 1, 2025. ACTION: To approve the appointment of all Committee and Commission members as presented. MOTION: Heidel SECOND: Zittlow. VOICE VOTE: 5-0. B. DISCUSSION AND ACTION – Ordinance 2025-04 (AN ORDINANCE TO REPEAL AND RECREATE SECTION 6 (POULTRY AND LIVESTOCK PROHIBITED) AND SECTION 9 (SHELTER) OF ARTICLE II (PROHIBITED AND PROTECTED ANIMALS, FOWL, REPTILES AND INSECTS), AND SECTION 11 (LICENSING), SECTI ON 12 (NUMBER OF ANIMALS LIMITED) AND SECTION 13 (ANIMALS NOT TO RUN AT LARGE) OF ARTICLE III (LICENSING AND REGULATION OF ANIMALS) OF CHAPTER 102 (ANIMALS) OF THE MUNICIPAL CODE OF THE VILLAGE OF HOBART, BROWN COUNTY, WISCONSIN) The purpose of this Ordinance is to amend the current Ordinance to permit chickens (hens only) in all single-family residential zoning districts, as well as modify the requirement for an applicant to receive written approval from the adjoining neighbors to requi re that the applicant shall obtain the neighbor’s signatures that they were informed by the applicant of the keeping and maintaining chicke ns at a premises. ACTION: To postpone the decision on Ordinance 2025-04 to the May 6, 2025 Village Board Meeting to have the ordinance redrafted by staff to include the notification of adjoining neighbors. MOTION: Dillenburg SECOND: Zittlow. VOICE VOTE: 5-0. C. DISCUSSION AND ACTION – Records Clerk Job Description (Hobart-Lawrence Police Department) The Records Clerk will hold a highly confidential and responsible civilian position within the Hobart-Lawrence Police Department (HLPD). Key responsibilities include maintaining records generated by the HLPD, receiving and responding to incoming calls, greeting the public, and directing inquiries to the appropriate personnel or resource s. The Records Clerk operates under the general supervision of the Technical Operations Commander. ACTION: To approve the Records Clerk Job Description as presented. MOTION: Heidel SECOND: Tanke. VOICE VOTE: 5-0. D. DISCUSSION AND ACTION – Premises Use Agreement with County Rescue County Rescue is requesting to temporarily utilize the two (2) spare rooms at the Fire Station until their living quarters in Wrightstown are available. They anticipate the use will only be for a couple of months. The proposed rate is $210 per month. VILLAGE BOARD MINUTES – APRIL 15TH 2025 - Page 5 of 5 ACTION: To approve the Premises Use Agreement with County Rescue as presented. MOTION: Koepke SECOND: Zittlow. VOICE VOTE: 5-0. E. DISCUSSION - Items for future agenda consideration or Committee assignment Audits Lighting upgrades Postponed Chicken Items. ACTION: To recess prior to going into closed session (8:24 PM). MOTION: Heidel SECOND: Koepke VOICE VOTE: 5-0. F. ADJOURN to CLOSED SESSION (8:45 AM): ACTION: To go into closed session 1) Under Wisconsin State Statute 19.85 (1) (e): Deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session RE: Sale or Purchase of Property/TID Projects/Development Agreements, and 2) Under Wisconsin State Statute 19.85 (1) (g): Co nferring with legal counsel for the governmental body who is rendering oral or written advice concerning strategy to be adopted by the body with respect to litigation in which it is or is likely to become involved. RE: Tribal Affairs; Potential Litigation MOTION: Heidel SECOND: Zittlow ROLL CALL VOTE: 5-0. G. CONVENE to open session (9:39 PM) – MOTION: Heidel SECOND: Zittlow ROLL CALL VOTE: 5-0. H. ACTION from closed session – None. 12. ADJOURN (9:40 PM) – MOTION: Dillenburg SECOND: Heidel VOICE VOTE: 5-0. Respectfully submitted by Lisa Vanden Heuvel, Village Clerk