Town of Scott Annual Meeting — Agenda packet

BROWN COUNTY, WISCONSIN ANNUAL MEETING APRIL 21, 2026 5:30 P.M. Notice is hereby given that the Annual Town Meeting of Electors of the Town of Scott, Brown County, Wisconsin will be held at the Town of Scott Town Hall at 2621 Jody Drive, New Franken, WI, on Tuesday, the 21st of April, 2026 at 5:30 p.m. ANNUAL TOWN MEETING AGENDA 1. Call to order 2. Pledge of Allegiance 3. Verification of Public Notice 4. Ceremonial Swearing in Oath of Office for newly elected officials. 5. Agenda presentation a. To select the method used to record votes at the Annual Meeting (voice vote, show of hands, standing, or paper ballots. 6. Approval of minutes from April 15, 2025, Annual Town Meeting 7. Approval of minutes from October 21, 2025, Special Elector Meeting 8. Set date/time for 2027 Annual Town Meeting (April 20, 2027 at 5:30 p.m.) 9. 2025 Annual Report and Financials. 10. Reappoint of Attorney Bob Gagan 11. Compensation of Elected Officials a. Town Constable (Current Rate: $50 a site visit, $50 per meeting attended) b. Town Supervisors (Current Rate: $475 per month, plus per diems) c. Town Chairperson (Current Rate: $916.67 per month, plus per diems) 12. Discussion and possible action on matters that are raised by the town electorate as authorized by Wi Stat. 60.10 13. Announcements 14. Adjournment Jaime Fuge Jaime M. Fuge, Town Scott, Clerk for Chairman, Mike Van Lanen All actions of a Town Meeting shall be by vote. A majority of the electors voting shall decide all questions. Any qualified elector of the town may vote at the Annual Town Meeting. Notice is hereby given that the Annual Meeting of Electors of the Town of Scott may take action on any specific item listed within this agenda. Any person wishing to attend who, because of disability, requires special accommodations should contact the Clerk at (920) 406-9380, at least 48 hours prior to the meeting so arrangements can be made. QUORUM: Please take notice that a majority or quorum of the Town Board will attend this Annual Town Meeting for the purpose of conducting the Annual Town Meeting. Page 1 Agenda Packet Table of Contents Page 2 Table of Contents Page 3 Verification of Notice of the Annual Town Meeting Pages 4-5 Annual Meeting Minutes (4/15/2025) Pages 6-8 Special Town Meeting of the Town Elector (October 21, 2025) Page 9 Annual Financial Report Explanation and Coversheet Page 10-32 Town Financial Statements Page 11 2025 Town Highlights Page 12 Town of Scott Statement of Net Position (December 31, 2025) Page 13 Town of Scott Balance Sheet Page 14 Voucher Approval Sheet (December 31, 2024) Page 15 Voucher Approval Sheet (December 31, 2025) Page 16 Town Account Balances (December 31, 2025) Page 17 O utstanding Debt as of January 1, 2026 Page 18 Statement of Revenues and Expenditures, Town Summary Page 19 Pie chart of 2025 Revenues, Town Pages 20-22 Statement of Revenue Detail (Town) Page 23 Pie chart of 2025 Expenditures, Town Pages 24-27 Statement of Expenditures, Detail (Town) Pages 28-32 Budget Detail Comparison Pages 33-63 SMU Financial Statement Page 34 2025 SMU Highlights Page 35 B alance Sheet, SMU Bank Balances Page 36 SMU Outstanding Debt (January 1, 2026) Pages 37-44 SMU Water Financial Statements Pages 45-54 SMU Sewer Financial Statements Pages 55-63 SMU Stormwater Financial Statements Pages 64-69 2025 Vendor Payment Summary Pages 70-71 New Franken Fire Department Annual Report Pages 72-74 WI State Statues 60.10 Page 2 Page 75 Certification Town of Scott Annual Meeting Notice STATE OF WISCONSIN Town of Scott, Brown County Notice is hereby given that the Annual Town Meeting of Electors of the Town of Scott, Brown County, Wisconsin will be held at the Town of Scott Town Hall at 2621 Jody Drive, New Franken, WI, on Tuesday, the 21st of April, 2026 at 5:30 p.m. Please take notice that a majority or quorum of the Town Board will attend the Annual Town Meeting for the purpose of conducting the meeting. Their attendance will constitute a majority quorum of the Town Board. No other business will be conducted. Notice is hereby given this 3rd day of April, 2026 by: Jaime Fuge Jaime Fuge Town Clerk Page 3 Annual Meeting Minutes April 15, 2025 at 5:30 p.m. 1 1. Call To Order : The Annual Meeting for the Town of Scot t was called to order at 5:30 P.M. on Tuesday, April 15, 2025 in the Town Hall by Chairman Mike Van Lanen. Present and eligible voters were Chairman Mike Van Lanen, Supervisors Cari Langenberg, Kurt Baenen, Gene Wojcik, Norman Strebel, and SMU President Al Herrman. Also present (non-voting participants) were Ec onomic Development Coor dinator/Planner Dave Cerny and Clerk/Treasurer Jaime Fuge. Excused: Town Engineer Scott Brosteau, Constables Jeff Butry, Constable Brett Blaney The agenda was posted at Town of Scott Town Ha ll at 2621 Jody Drive and on the Town of Scott website at wwwtownofscott.com. A motion was not needed as pursuant to Wis. Statue 60.11, no public notice of an annual meeting is required if it takes place on the third Tuesday in April. 2. Pledge of Allegiance was recited. 3. Swearing in Oath of office for newly elected Officials, Mike Van Lanen, Kurt Baenen, Gene Wojcik, Jeff Butry, and Brett Blaney. Clerk Fuge stated the oath of offices were signed by the state statuary required deadline. Baenen, Wojcik, and Van Lanen were ceremonially sworn in. 4. Minutes of the Previous Annual Meeting and Special Meeting of Electors. a. 2024 Annual Meeting (approved in 2024, no action). b . 2024 Special Town Meeting (levy/budget) (approved in 2024, no action) 5. Definition of Annual Meeting a. To select the method used to record votes at the Annual Meeting (voice vote, show of hands, standing, or paper ballots. Fuge defined the annual meeting and voice votes were the method selected by the Chair to record votes at the meeting. Moved by Van Lanen, seconded by Baenen to record votes by voice. Aye: 6, Nay:0. Motion carried. 6. Presentation and action on annual report and financials. Fuge presented the financial report in accordance with State Statue 60.41. She highlighted the Town made $744,123.76 less revenue in 2024. In 2023 the Town received $845,954.89 in state/federal road grants and sold the Town Business Parkland for $388,772.79. She also mentioned Town of Scott earned more interest ($48,577.64) in 2024 thanks to former Clerk Treasurer’s efforts. On Page 14 of the expense page, Fuge noted the town spent $151,663.71 less in 2024 than in 2023. The financial statement also had information regarding the SMU and Fire Department’s budget. 7. Review/Take Action on Bridge Fund A .Motion to request Swan Road culvert replacement under the Brown County Bridge Fund program for 2026. Moved by Langenberg, seconded by Strebel to approve a request Swan Road culvert replacement under the Brown County Bridge Fund program for 2026. (Approximately $15,000 with reimbursement up to $7,500 with a grant). Aye: 6, Nay: 0. Motion carried. Page 4 2 8. Reappoint Attorney Bob Gagan Moved by Baenen, seconded by Wojcik to approve reappoint Bob Gagan as the Town of Scott’s contracted Attorney. Aye: 6, Nay:0. Motion carried. 9. Compensation for Elected Officials Moved by Herrman, seconded by Langenberg to keep compensation the same. Aye: 6, Nay: 0. Motion carried. 10. Any other items raised from the floor; action allowed on those things authorized by Wi Stat. 60.10 No other items were raised from the floor. 11. Schedule date/time for 2026 Annual Meeting (Third Tuesday in April, April 21, 2026) at 5:30 pm. Moved by Wojcik, seconded by Strebel to set the 2026 Annual Meeting date for Tuesday, April 21, 2026 at 5:30 p.m. Aye: 6, Nay: 0. Motion carried. 12. Adjourn Meeting Moved by Wojcik, seconded by Langenberg to adjourn. Aye: 6, Nay: 0. Motion carried. Meeting adjourned at 5:58 p.m. Jaime Fuge Jaime M. Fuge, Clerk/Treasurer, Town of Scott Page 5 The Special Town Meeting of the Town Electors October 21, 2025 (immediately following the completion of the Public Hearing on the proposed 2026 town budget, which begins at 4:30 p.m.) 1 1. Call To Order : The Special Town Meeting of the Town Electors was called to order at 4:3 3 P.M. on October 21, 2025 by Chairman Mike Van Lanen. Present were Chairman Van Lanen, Gene Wojcik, Norman Strebel, Kurt Baenen, Cari Langenberg, Clerk/Treasurer Jaime Fuge, Economic Development Coordinator/Planner Dave Cerny, SMU President Al Herrman, Excused: Town Engineer Scott Brosteau. Six town residents were present (Chairman Van Lanen, Gene Wojcik, Norman Strebel, Kurt Baenen, Cari Langenberg, SMU President Al Herrman). 2. Verification of Public Notice: Fuge presented t he notarized affidavit stating that the Notice of Special Town Meeting of the Town Electors was posted at Town Hall (2621 Jody Drive), New Franken Fire Station off of Ronsman Road and Volks Landing off of Edgewater Beach Road on Friday, October 3, 2025 as required in the Town. Additionally, the Public Hearing notice was also posted on the Town’s website on October 3, 2025. Moved by Van Lanen, seconded by Strebel to approve accept the verification of public notice. Vote: Aye-6, No-0. Motion Carried. 3.To approve the total 2026 highway expenditures pursuant to Sec. 81.01(3) of Wis. Stats. The 2026 highway expenditures budget proposals are: Cerny proposed that Sandpiper Way and Bay Heights Drive would be a pulverized and overlaid in 2026, which will likely be bided out in early 2026. Brosteau estimated the project to cost $250,000 to $275,000. Brosteau intends to apply for a County TRIP Grant, which can reimburse the Town up to 50 percent. The funds to cover the $250,000 to $275,000 project would come from the Town’s undedicated reserves. Page 6 2 Additionally, the Town conducts road inspections each spring to assess overall road conditions after winter. Chip sealing and other road repairs will be discussed at a future Board meeting. During their PASER road rating drive in September, Van Lanen and Strebel observed deterioration on Braemer Court that will require wedging and chip sealing in 2026. They also noted that Bertrand Lane will need shouldering in 2026. Langenberg asked about the Road Maintenance Snow Plowing and the Road Maintenance Snow Salt/Sand account numbers. She suggested that $30,000 be moved from the Road. Main. Snow Salt/Sand to Road Major Projects Account. The specifics of the snow plowing contract were discussed. Van Lanen said the contract is at a minimum price of $90,000, however, the Town could pay more depending on the type winter. However, the contract includes the price of snow plowing and the price of snow salt/sand. Fuge said the account numbers are currently separated since the Town has to pull the amount purchased for sand/salt for their annual MS4 report. The Board wanted to make it clear that the contract includes both account number 100-00-53310-052 and account number 100-00-55310-054. There were no motions to amend numbers as presented. Moved by Langenberg, seconded by Baenen to approve $236,603.52 in highway expenditures in 2026. Vote: Aye-6, No-0. Motion Carried. Moved by Strebel, seconded by Wojcik to approve $10,000 in the budget for major road construction in 2026 and to approve up to $265,000 of undedicated reserves to be used for major road construction in 2026. Vote: Aye-6, No-0. Motion Carried. 4. To approve salaries of elected and appointed officials. The Board proposed no changes during the 2026 budget workshop to the elected official wages. The current salary is: $11,000 annually/$916.67 monthly for the chair; $5700 annually/$475 monthly for the Town Supervisors. The Supervisors/Chairman can also receive $50 in per diems for attending additional meetings ($100 for any training lasting more than 4 hours). Moved by Strebel, seconded by Baenen to approve the salaries of elected officials. Vote: Aye-5, No-0. Motion Carried. 5. To approve the 2025 total town tax levy (to be collected in 2026), pursuant to Wis. Stat. § 60.10(1)(a). Fuge presented the 2025 Municipal Tax Levy Limit Worksheet. She stated that numbers section A, lines 1-8 are populated by the Department of Revenue. In Section D (the adjustments to the allowable levy limit), the Town has $441,530 adjustment for debt service levy for general obligation debt authorized after July 1, 2025. The Town currently has the following debt: Based on the amortization schedule, the Town will pay in 2026: $44,591 for the Bank of Luxemburg Loan 6068 (for the purchase of the Fire Truck in 2024). $300,777.29 for the Bank of Luxemburg Loan 2509 (for the Bay Settlement/VanLanen Road project 2021) $42603.76 for the Board of Comm. Of Public Lands Loan (For Finance Infrastructure and Road Projects) $53,558.47 for the Board of Comm. Of Public Lands Loan (For the purchase of the business park) Page 7 3 Total: $441,530 (rounded down). The Town did not have any unused levy from previous years to use for this levy (Sections B & C). Based on the Sum of Line 8 (populated by the Wis. Department of Revenue) and Line 9, the allowable levy for 2025 is $1,163,421. The Town has more than 3,000 residents and would not be allowed to authorize a higher levy by special resolution. The Clerk/Treasurer proposed to use the maximum allowable levy without going to referendum of $1,163,421. Moved by Wojcik, seconded by Baenen to approve a levy of $ 1,163,421. Vote: Aye-6, No-0. Motion Carried. The Clerk read Resolution No. 2025-10-2, which read: Whereas, Wis. Stat. § 60.10(1)(a) authorizes the town electors of a town to adopt the town tax levy at a town meeting of the electors; Whereas, a special town meeting of the town electors has been called and properly noticed to approve the 2025 total town tax levy (to be collected in 2026), pursuant to Wis. Stat. § 60.10(1)(a); THEREFORE, the special town meeting of the Town of Scott, Brown County, Wisconsin, by a majority vote of the eligible electors duly assembled and voting on this 21st day of October, 2025, hereby resolves and orders as follows: 1. The town electors of the Town of Scott, Brown County, Wisconsin adopt the total town tax levy for 2025 (to be collected in 2026) in the amount of $1,163,421. 2. The town clerk shall properly post or publish this resolution as required by law under Wis. Stat. § 60.80(1)(a) within 30 days after its adoption. The clerk recorded: Number of town electors voting aye 6; Number of town electors voting nay 0; Number abstaining or not voting (if determined) 0 The Clerk and Town Meeting Chair signed the resolution. Fuge stated the resolution will be posted at the three locations (Volk’s Landing, Town Hall and New Franken Department) the next day. She said she would also post it on the website. Moved by Wojcik, seconded by Baenen to adjourn. Vote: Aye-6, No-0. Motion Carried. Meeting adjourned at 5 p.m. Jaime Fuge Jaime M. Fuge, Clerk/Treasurer, Town of Scott Page 8 Annual Financial Report In accordance with State Statue 60.41, Annual Financial statement, the Town Board annually shall prepare a statement of the financial condition of the town and present the statement to the annual town meeting. The statement shall include the previous year’s revenues and expenditures and the current indebtedness of the town. Page 9 Town (100) Page 10 2025 Town Highlights Public Work Projects Completed in 2025: Edmund Road Reconditioning The Edmund Road was reconditioned in October 2025. The project consisted of adding about 3 inches of gravel to the roadway and then pulverizing the street with the gravel and existing pavement. The contractor graded out the roadway, placed 3-inches of new pavement and placed a one-foot gravel shoulder on both sides Chip Sealing: The following roads that were chip sealed in 2025 along their entire lengths were : Circle Ridge Road, Conard Road, Edwin Lane, Strebel Road, North Hemlock south of Van Lanen, and in the Bay Heights Subdivision—Sparrow, Heron, Loon, Egret, and Osprey Lane. Chip sealing applys a layer of new asphalt over the existing surface, followed by a coating of tar and small aggregate (chip stone). This process creates a smoother surface and extends the life of the road. While it’s not as thorough as full repaving, chip sealing is a cost-effective way to maintain roads. Website Redesigned In 2025 staff worked with Town Web to redesign townofscott.com. Designed with residents and visitors in mind, the new site offers a more modern look, improved navigation, and easier access to important information and services. The new website also includes a Community Guide highlighting local businesses. New Park Equipment St. Killian’s Park had new park equipment installed, enhancing recreational opportunities for residents and families. In addition, Scott Memorial Park also received new park equipment in late 2024, further improving amenities and play experiences at both locations. Page 11 Page 12 Page 13 Page 14 Page 15 Page 16 Page 17 Page 18 GENERAL GOVERNMENT 23% PUBLIC SAFETY 11% PUBLIC WORKS 41% Cultural, Recreation, and Education 1% Conservation and Development 3% Capital Outlay 3% Debt Service 18% 2025 Expenses Tax Collections Tax Levy 52% Sewer Use Fees 1% Special Assessments 16% Special Assesment Revenue 13% Licenses and Permits 4% Fines, Forfeits and Penalties 0% Public Charges for Services 5% Misc. Non-Operating Income 5% Non-Operating Income 4% 2025 REVENUES Page 19 Page 20 Page 21 Page 22 GENERAL GOVERNMENT 23% PUBLIC SAFETY 11% PUBLIC WORKS 41% Cultural, Recreation, and Education 1% Conservation and Development 3% Capital Outlay 3% Debt Service 18% 2025 Expenses Page 23 Page 24 Page 25 Page 26 Page 27 Page 28 Page 29 Page 30 Page 31 Page 32 Annual Financial Report Page 33 SMU Highlights Water utility has operated the distribution system for three consecutive years with annual water losses of less than 1%, thereby reducing customer costs. This has been accomplished by the field personnel diligently identifying and repairing system water leaks. The water department also adopted a new Emergency Response Plan. SMU is planning to incorporate the sewer and stormwater utilities into a master emergency response plan. SMU recently completed an operational cybers security audit and enacted recommended updates. Page 34 Page 35 Page 36 Water (610) Page 37 Page 38 Page 39 Page 40 Page 41 Page 42 Page 43 Page 44 Sewer (620) Page 45 Page 46 Page 47 Page 48 Page 49 Page 50 Page 51 Page 52 Page 53 Page 54 Stormwater (630) Page 55 Page 56 Page 57 Page 58 Page 59 Page 60 Page 61 Page 62 Page 63 Page 64 Page 65 Page 66 Page 67 Page 68 Page 69 Page 70 Page 71 Page 72 Page 73 Page 74 Certification: We the Town Board of the Town of Scott, certify that the foregoing financial statement for the 2025 annual year, required by section 60.41 of the Wisconsin Statues, is a true and accurate statement of the receipts, disbursements, and financial condition of the Town of Scott. ______________________________________ Mike Van Lanen, Chairman ______________________________________ Kurt Baenen, Town Supervisor ______________________________________ Norman Strebel, Town Supervisor ______________________________________ Debbie Vanden Langenberg, Town Supervisor ______________________________________ Gene Wojcik, Town Supervisor ATTEST: ______________________________________ Jaime Fuge, Clerk/Treasurer