Scott Municipal Utility Meeting — Minutes

Scott Municipal Utility Meeting Minutes March 9, 2026 at 5 p.m. 1. CALL TO ORDER: The regular monthly meeting of the Commissioners of the Scott Municipal Utility was called to order by SMU at 5:00 p.m. on Monday, March 9, 2026 by President Al Herrman. Present were Scott Municipal Utility Commissioners: President Al Herrman, Vice President Michelle Kerr, Christopher Malvitz, Bob Blaney. Excused: Timm Schaetz Also Present: Town Supervisor Norman Strebel, Clerk/Treasurer Jaime Fuge, Administrator Dave Cerny, Operator Troy Tauschek. Excused: Town Engineer Scott Brosteau , Operator Lee Vanden Langenberg. 2. Pledge of Allegiance: The pledge of allegiance was recited. 3. Review/Approve Agenda: Moved by Kerr, seconded by Malvitz to approve the agenda. Vote: Aye-4, No-0. Motion Carried. 4. REVIEW/APPROVE MINUTES: Minutes from February 9, 2026 were presented to the Commissioners prior to the meeting. Moved by Blaney, seconded by Malvitz to approve the minutes of February 9, 2026, as presented. Vote: Aye-4, No-0. Carried. 5. PUBLIC COMMENT: There was no one wishing to speak during public comment. A. SANITARY 1. Maintenance, Repairs, & System Update (Ozone, Bioxide, Lift Stations, Muffin Monster, etc.) Cerny summarized the staff report, which stated: From Last Month: Repairs to the lateral for the home at the corner of Sussex Road and Champeau Road is still being worked on; still some evidence of the sewer pipe leaking. Two remaining laterals need to be repaired, both on Edgewater Beach. Leaks were discovered when NEW Water was televising their pipes last year; higher water flows will be needed to determine the necessity to repair. The EPA is requesting a cyber security assessment and develop a plan for all water & wastewater systems. There is a planned Zoom Meeting for March 12. All parties to be on - line at the same time to complete the assessment. 4459 Nicolet lift station has been abandoned, project is complete. Herrman read a statement from Scott Schaller who resides at 4459 Nicolet Dr. He praised DeGroot and Dave Cerny who worked on the lift station project. 2. Televising Report Cerny sai d SMU will be televising the southern ½ of the former Scott 1 Sanitary District territory. He added that the operators are working on manhole repairs that were identified in last year’s report, estimating 25 repairs. 3. NEW Water - Report Herrmann summarized the highlights of the last NEW Water meeting. He said they recently had an audit, which is in the preliminary stages. In their budget, they finished the year slightly above budget for income and below on expenses. The extra profit will go towards long-term debt. He said he will provide more detail of the audit at the April SMU meeting. ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ B. WATER Cerny said Water consumption is good (see graphs and consumption report below) and there were no suspected leaks. He added that a s reported over the last 2 months the Operators are planning on replacing 60 of the oldest water meters each year. Customers have been mailed a letter notifying of the need to replace the meters. Operators have replaced 30 meters to date. Herrman expressed his appreciation to Vanden Langenberg and Tauschek for working Saturday hours to better accommodate residents. Cerny added that the water tower will be drained and painted sometime this spring/early summer. 2. Green Bay Water Utility a. Maintenance Agreement – No discussion on this item. 3. PRV Contract/Installation Progress Cerny said it is u nder production, waiting for completion, and will likely be installed sometime this spring. He noted that it should not happen when the water tower is drained. The project is expected to take approximately one to two days to complete. ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ C. STORMWATER 1. Drainage Issues: Cerny said he is meeting with the university to talk about Champeau Rd. to help with the runoff. a. Hackberry Court drainage issue: No action was taken on this item. b. Champeau Road Drainage /UWGB Pond: No action was taken on this item. 2. Stormwater Pond Warranty No action was taken on this item. 3. Wequiock Creek Flood Study: Cerny said additional meetings and resident notifications will be scheduled in April. Cerny is working with Brosteau. Tauschek said the pond on Bay Settlement Rd may still have a leak. 4. Culvert Inventory and Replacement Cerny said it has been the goal of SMU to have road culverts replaced at least a year before the Town is planning on repaving a road. This allows the road base to settle and compact for at least a year prior to new pavement being overlaid. For 2026 the Town is planning on re-paving Bay Heights Drive & Sandpiper Way. In 2027 the Town will reconstruct a portion of Champeau Road, and re-pave a portion. The culverts in these 3 roads are in good condition so no work is anticipated. SMU is planning on replacing 2 large culverts on Swan Road this year, and in 2027 or later replacing additional culverts on Edgewater Beach; as that road is expected to be the next major road project sometime after 2027. Culvert condition is monitored every year so additional culvert failures can be identified and replaced on a case by case basis. Kerr asked if things are tracked so we have historical data. Cerny said yes. Tauschek said the operators went around every culvert and put a detailed description of the condition. Herrman requested an updated map. Cerny said he would work with Brosteau to create one from the Diamond Maps System. 5. Street Sweeping Contract Cerny stated e ach year SMU contracts for street sweeping; as a ‘service’ it does not have to be bid. Reliable Sweep has provided a rate for 2026 of $140/ hour, the same as 2025. He recommended that SMU contract with Reliable Sweep for the 2026 season. Blaney asked why street sweeping is under SMU. Cerny said that street sweeping is necessary to prevent debris from entering the stormwater systems. Herrman added they also clean the drains, which is related to storm water. Cerny said street sweeping only occurs on roads with curb and gutter. Moved by Kerr, seconded by Malvitz to contract with Reliable Sweep for the 2026 season. Vote: Aye-4, No-0. Motion Carried. 6. MS4 Annual Report Cerny said the report was e -mailed to the commissioners on March 6 by Brosteau. Cerny said there were minimal changes from last year in the report. Cerny added that Brosteau, who was unable to attend the meeting tonight, intends to present a summary at the April SMU Meeting. Cerny recommended that the Commissioners allow staff to file the MS4 Annual Report by the March 31 deadline and for Brosteau to present the report at the April 13, 2026 SMU Meeting. Herrman said he reviewed the report. He agreed it was similar to last year. Moved by Blaney, seconded by Kerr to allow staff to file the MS4 Annual Report by the March 31 deadline. Vote: Aye-4, No-0. Motion Carried. ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ D. SMU Reports 1. Update on SMU related Maps, Reports, and Recorded Documents: There was no discussion on this item. 2. Sewer/Water Lateral Request Cerny said there were no new requests this month. 3. Preliminary Audit Herrman discussed the audit findings done by CLA. He handed a copy of the audit to the Commissioners. Herrman shared several highlights from the report, noting that the most important items are listed at the end. He stated that in 202 5 there were four deficiencies, which are the same ones reported each year. He explained some of the processes in place to allow for checks and balances. Herrman reviewed the financials in detail. He noted that water and sewer are on stable footing. He said SMU increased the sewer fees in April 2026. For stormwater, Herrman reported that $226,000 of amortization and depreciation expenses were covered. He noted that many culverts were installed over the past two years. With the recent increase in the stormwater fee, the utility is expected to reach a break-even position in 2026. Herrman asked if there are any questions, which no one had. Moved by Malvitz, seconded by Blaney to recommend that the Town Board approve the audit from the SMU perspective. Aye-4, No-0. Motion Carried. E. Communication. There was no discussion in Communication. F. Clerk/Treasurer Report on Receipts/Disbursements/Payment of Bills/Loan Activity and Bank Balances. Herrman presented the February 2026 financial statement. He said from a water perspective, we have $108,000 in a CD. That savings will pay for most o f the PRV cost. SMU Sewer has two CDs. He noted that SMU approved the sewer utility to lend money to water utility in 2026. Moved by Kerr, seconded by Malvitz to approve the Clerk/Treasurer’s Report for February. Vote: Aye-4, No-0. Motion Carried. G. Future Agenda Items and Next Meeting Date. Next meeting is scheduled for Monday, April 13, 2026. Malvitz said he would unable to be attend. H. Adjournment. Moved by Blaney, seconded by Malvitz to adjourn. Vote: Aye-4, No-0. Carried. Meeting adjourned at 5:45 p.m. Jaime Fuge Jaime Fuge, Clerk/Treasurer, Town of Scott