Special Town Meeting of the Town of Electors — Minutes

The Special Town Meeting of the Town Electors October 21, 2025 (immediately following the completion of the Public Hearing on the proposed 2026 town budget, which begins at 4:30 p.m.) 1 1. Call To Order : The Special Town Meeting of the Town Electors was called to order at 4:3 3 P.M. on October 21, 2025 by Chairman Mike Van Lanen. Present were Chairman Van Lanen, Gene Wojcik, Norman Strebel, Kurt Baenen, Cari Langenberg, Clerk/Treasurer Jaime Fuge, Economic Development Coordinator/Planner Dave Cerny, SMU President Al Herrman, Excused: Town Engineer Scott Brosteau. Six town residents were present (Chairman Van Lanen, Gene Wojcik, Norman Strebel, Kurt Baenen, Cari Langenberg, SMU President Al Herrman). 2. Verification of Public Notice: Fuge presented t he notarized affidavit stating that the Notice of Special Town Meeting of the Town Electors was posted at Town Hall (2621 Jody Drive), New Franken Fire Station off of Ronsman Road and Volks Landing off of Edgewater Beach Road on Friday, October 3, 2025 as required in the Town. Additionally, the Public Hearing notice was also posted on the Town’s website on October 3, 2025. Moved by Van Lanen, seconded by Strebel to approve accept the verification of public notice. Vote: Aye-6, No-0. Motion Carried. 3.To approve the total 2026 highway expenditures pursuant to Sec. 81.01(3) of Wis. Stats. The 2026 highway expenditures budget proposals are: Cerny proposed that Sandpiper Way and Bay Heights Drive would be a pulverized and overlaid in 2026, which will likely be bided out in early 2026. Brosteau estimated the project to cost $250,000 to $275,000. Brosteau intends to apply for a County TRIP Grant, which can reimburse the Town up to 50 percent. The funds to cover the $250,000 to $275,000 project would come from the Town’s undedicated reserves. 2 Additionally, the Town conducts road inspections each spring to assess overall road conditions after winter. Chip sealing and other road repairs will be discussed at a future Board meeting. During their PASER road rating drive in September, Van Lanen and Strebel observed deterioration on Braemer Court that will require wedging and chip sealing in 2026. They also noted that Bertrand Lane will need shouldering in 2026. Langenberg asked about the Road Maintenance Snow Plowing and the Road Maintenance Snow Salt/Sand account numbers. She suggested that $30,000 be moved from the Road. Main. Snow Salt/Sand to Road Major Projects Account. The specifics of the snow plowing contract were discussed. Van Lanen said the contract is at a minimum price of $90,000, however, the Town could pay more depending on the type winter. However, the contract includes the price of snow plowing and the price of snow salt/sand. Fuge said the account numbers are currently separated since the Town has to pull the amount purchased for sand/salt for their annual MS4 report. The Board wanted to make it clear that the contract includes both account number 100-00-53310-052 and account number 100-00-55310-054. There were no motions to amend numbers as presented. Moved by Langenberg, seconded by Baenen to approve $236,603.52 in highway expenditures in 2026. Vote: Aye-6, No-0. Motion Carried. Moved by Strebel, seconded by Wojcik to approve $10,000 in the budget for major road construction in 2026 and to approve up to $265,000 of undedicated reserves to be used for major road construction in 2026. Vote: Aye-6, No-0. Motion Carried. 4. To approve salaries of elected and appointed officials. The Board proposed no changes during the 2026 budget workshop to the elected official wages. The current salary is: $11,000 annually/$916.67 monthly for the chair; $5700 annually/$475 monthly for the Town Supervisors. The Supervisors/Chairman can also receive $50 in per diems for attending additional meetings ($100 for any training lasting more than 4 hours). Moved by Strebel, seconded by Baenen to approve the salaries of elected officials. Vote: Aye-5, No-0. Motion Carried. 5. To approve the 2025 total town tax levy (to be collected in 2026), pursuant to Wis. Stat. § 60.10(1)(a). Fuge presented the 2025 Municipal Tax Levy Limit Worksheet. She stated that numbers section A, lines 1-8 are populated by the Department of Revenue. In Section D (the adjustments to the allowable levy limit), the Town has $441,530 adjustment for debt service levy for general obligation debt authorized after July 1, 2025. The Town currently has the following debt: Based on the amortization schedule, the Town will pay in 2026: $44,591 for the Bank of Luxemburg Loan 6068 (for the purchase of the Fire Truck in 2024). $300,777.29 for the Bank of Luxemburg Loan 2509 (for the Bay Settlement/VanLanen Road project 2021) $42603.76 for the Board of Comm. Of Public Lands Loan (For Finance Infrastructure and Road Projects) $53,558.47 for the Board of Comm. Of Public Lands Loan (For the purchase of the business park) 3 Total: $441,530 (rounded down). The Town did not have any unused levy from previous years to use for this levy (Sections B & C). Based on the Sum of Line 8 (populated by the Wis. Department of Revenue) and Line 9, the allowable levy for 2025 is $1,163,421. The Town has more than 3,000 residents and would not be allowed to authorize a higher levy by special resolution. The Clerk/Treasurer proposed to use the maximum allowable levy without going to referendum of $1,163,421. Moved by Wojcik, seconded by Baenen to approve a levy of $ 1,163,421. Vote: Aye-6, No-0. Motion Carried. The Clerk read Resolution No. 2025-10-2, which read: Whereas, Wis. Stat. § 60.10(1)(a) authorizes the town electors of a town to adopt the town tax levy at a town meeting of the electors; Whereas, a special town meeting of the town electors has been called and properly noticed to approve the 2025 total town tax levy (to be collected in 2026), pursuant to Wis. Stat. § 60.10(1)(a); THEREFORE, the special town meeting of the Town of Scott, Brown County, Wisconsin, by a majority vote of the eligible electors duly assembled and voting on this 21st day of October, 2025, hereby resolves and orders as follows: 1. The town electors of the Town of Scott, Brown County, Wisconsin adopt the total town tax levy for 2025 (to be collected in 2026) in the amount of $1,163,421. 2. The town clerk shall properly post or publish this resolution as required by law under Wis. Stat. § 60.80(1)(a) within 30 days after its adoption. The clerk recorded: Number of town electors voting aye 6; Number of town electors voting nay 0; Number abstaining or not voting (if determined) 0 The Clerk and Town Meeting Chair signed the resolution. Fuge stated the resolution will be posted at the three locations (Volk’s Landing, Town Hall and New Franken Department) the next day. She said she would also post it on the website. Moved by Wojcik, seconded by Baenen to adjourn. Vote: Aye-6, No-0. Motion Carried. Meeting adjourned at 5 p.m. Jaime Fuge Jaime M. Fuge, Clerk/Treasurer, Town of Scott