May 8, 2024 - Town Board Minutes

TOWNOFAZTALANTOWNBOARDMEETINGMINUTESMAY8,2024 1. CallMeetingtoOrder/PledgeofAllegiance:ChairChwalacalledtheboardmeetingtoorderat6:29pm.Present:ChairJeremyChwala,SupervisorLarryChristianson,SupervisorMeganDunneisenAlsopresent:TreasurerTeresaKeeser,andClerkKathleenPitzner.ThismeetingwasheldatAztalanTownHalllocatedatW6260CountyRdB,JeffersonWI53549.2. ProofofPostingandNotice-ClerkPitznerstatedthatthenoticeforthismeetingwaspostedtotheTownwebsiteandthethreepostingboxesinAztalanonMay4,2024.3. ApprovalofMinutes-April10,2024ChairChwalamoved,SupervisorChristiansonsecondedthemotiontoapprovetheApril10,2024minutesaswritten.Motioncarried.4. Treasurer’sReport-a. April2024FinancialReport-SupervisorChristiansonmoved,ChairChwalasecondedthemotiontoapprovetheApril2024FinancialReportaswritten.Motioncarried.{SupervisorDunneisenabstained}b. ReportontheGeneralFundbalance-TreasurerKeeserreportedontheGeneralFund;includingbalance(asofmay31),remaining2024budget&ARPAfundstobeexpended,suggestedamounttoremaininaccountatalltimes,andanamounttopossiblyallotatefornon-budgetedfutureexpenditures.5. PlanCommissionReport-noreport6. Fire/EMSReports-JCFDhashiredanewfirechieftostartMay13,2024for3yrs,ChiefBenPatterson.ChiefRuss(LMFD);confirmedthatwehadreceivedhismonthlyreportaswellastheMOErequiredbytheStateofWI7. JeffersonCountyReport-SupervisorSteveNassupdates:Fire/EMSstaffshortageisapriorityissue,jail/courthouseprojecttobehopefullycompletedatendofyear,moreexplanationontheapprovedA-3splits,explanationofcountyrdsnowplowing8. ReportsandMeetingUpdatesfromBoardMembers-AllBoardmembersgavereports9. PublicCommentonagendaitemsonly(limitedto3minutesperperson)10.Business-businessitemsaremattersofdiscussionandpossibleactiona. PublicHearing:Applicationforexcavationand/orperformanceofworkwithintheright-of-waymadebyWEEnergiesfortheinstallationofnewelectricalserviceatN5431HarveyRd.-ChairChwalamoved,SupervisorDunneisensecondedthemotiontoreschedulethePublicHearingforMay30,2024at6:15pm.Motioncarried.b. WEEnergiesworkintherightofwaypermitsi. Project4963612-N5431HarveyRd,newservice-movetoMay30agendaii. Project4963915-STH26&{JoeTurleyWay},cablereplacementiii. Project4866553-W5289{JoeTurleyWay},cablereplacementiv. Project4963919-W5289{JoeTurleyWay},cablereplacementChairChwalamoved,SupervisorChristiansonapprovedpermitsfromWEEnergiesforProjects4963915,14866553,4963919.Motioncarried.c. ContinuemembershipwiththeWisconsinTownsAssociation(WTA);July1,2024-June30,2025-SupervisorDunneisenmoved,SupervisorChristiansontocontinuemembershipwiththeWTA.Motioncarried.d. AztalanRoadsi. DeweyRd-inconjunctionw/theCityofJeffersonaccordingtobidsreceived-SupervisorChristiansonmoved,SupervisorDunneisensecondedthemotiontorequest{sealed}bidsforDeweyRdproject;1.Millandresurface{samespecificationsastheCityofJeffersonbidrequest},2.Wedgeandresurface.Motioncarried. ChairChwala,SupervisorChristiansonsecondedthemotiontohavethesealedbidsreturnedtotheTownbyJune12,2024,7pmtobeopenedatscheduledTownBoardmeeting.Motioncarried.ii. CulvertsinneedofreplacementonJunctionRd-SupervisorChristiansonmoved,SupervisorDunneisentoapproveGallitzGrading,InctoreplacetheculvertonJunctionRdpertheestimatereceivedandwithJeffersonCountyHighwayDeptapprovalofinstallingplasticculverts.Motioncarried.e. TownBuildings&Groundsi. ReceivedquotesforinstallationofADAdoorsonTownHallandTownGarage-SupervisorChristiansonmoved,ChairChwalasecondedthemotiontoapproveproposalfromFortAtkinsonGlassper{email}quote.Motioncarried.{Note:TheTownGaragereplacementdooronreceivedproposalisnotanADAcompliantdoorandwasnotrequestedtobeADAcompliant.}ii. Receivedquotesfortuckpointingiii. ReceivedquotestoinstallblockwindowsinTownGarageChairChwalamoved,SupervisorChristiansonsecondedthemotiontoapproveforMerlinLangetocompletetuckpointingandblockwindowsinstall{itemsii.&iiiabove}accordingtotheproposalreceived.Priortocallforvote:SupervisorDunneisenmoved,ChairChwalasecondedthemotiontohaveMerlinLangeprovideproofofinsurancepriortostartofwork.Motioncarried.Callforvoteoninitialmotion.Motioncarried.ChairChwalamoved,SupervisorChristiansonsecondedthemotiontouseARPAfundstopayfortuckpointingandblockwindowinstall.Motioncarried.iv. Receivedquotesforparkinglotpaving-noactionv. Receivedupdatedquotetorepair/replacesaltsheddoors-SupervisorChristiansonmoved,SupervisorDunneisensecondedthemotiontouseARPAfundstohaveLakesideConstructionreplacesaltsheddoors{accordingtoestimatereceived}.Motioncarried.f. FundingsourceforunbudgetedexpendituresinregardstoJeffersonFireDeptequipment,futureroadprojectsi. PossibleARPAfundsexpenditures(tobedesignatedbyDec.31,2024andcompletedbyDec.31,2026)ii. PossibleGeneralFunddesignationiii. Possibleborrowingfromafinancialinstitution-ChairChwalamoved,SupervisorChristiansonsecondedthemotiontoapproveborrowingfundstopayforAztalanportionoftheJeffersonFiretruck.11.PossibleFutureAgendaItems-usedoildrop-off12.PaymentofBills-SupervisorChristiansonmoved,ChairChwalasecondedthemotiontopaybills.Motioncarried.{SupervisorDunneisenabstained}13.Adjournment-SupervisorChristiansonmoved,SupervisorDunneisensecondedthemotiontoadjourntheMay8,2024meetingat9:07pm.Motioncarried. Respectfullysubmitted,KathleenPitznerClerk