Town Board Meeting Minutes - November 9, 2023

TOWNOFAZTALANTOWNBOARDMEETINGMINUTESNOVEMBER9,2023 1. CallMeetingtoOrder/PledgeofAllegiance:ChairChwalacalledtheboardmeetingtoorderat7:00pm.Present:ChairJeremyChwala,SupervisorLarryChristianson,SupervisorMeganDunneisenAlsopresent:TreasurerTeresaKeeser,andClerkKathleenPitzner.ThismeetingwasheldatAztalanTownHalllocatedatW6260CountyRdB,JeffersonWI53549. 2. ProofofPostingandNotice:ClerkPitznerstatedthattheagendawaspostedtotheTownwebsiteandthethreepostingboxesinAztalanonNov.4,2023w/arevisionpostedtothewebsiteandtownhallpostingboxon9/8/23. 3. ApprovalofMinutes-Oct.11,2023,Oct.16,2023,Nov.1,2023SupervisorDunneisenmoved,SupervisorChristiansonsecondedthemotiontoapproveallstatedmeetingminutesaswritten.Motioncarried. 4. FinancialReport-October2023SupervisorDunneisenmoved,SupervisorChristiansonsecondedthemotiontoapprovetheOctober2023FinancialReportaswritten.Motioncarried. 5. PlanCommissionReport-PlanCommissionmetonNovember6,2023.Afterreview&discussionontherequestfromtheJeffersonCountyZoningDept,itwasvotedtorecommendtheTownBoarddenytheamendmentrequestbecauseitdoesnotconformtotheTownofAztalanComprehensivePlan-asreportedbyClerkPitzner. (Note:referencetheTownofAztalanComprehensivePlan,chapter3) 6. JeffersonCountyReport-none 7. ReportsandMeetingUpdatesfromBoardMembers-AllBoardmembersgavereports/updates/addressedconcerns 8. PublicCommentonagendaitemsonly(limitedto3minutesperperson)-ResidentJohnDrakerequestedthatRiverHillDr.becloselyreviewedduringthenextroadtour. 9. Business-businessitemsaremattersofdiscussionandpossibleactiona. AmendingSection11.04(f)8(A-3Agricultural/RuralResidential)oftheJeffersonCountyZoningOrdinanceandanAmendmenttotheCountyComprehensivePlanandFarmlandPreservationPlan-SupervisorChristiansonmoved,SupervisorDunneisensecondedthemotiontodenytheJeffersonCountyZoningDeptrequestforAmendingSection11.04(f)8(A-3Agricultural/RuralResidential)oftheJeffersonCountyZoningOrdinanceandanAmendmenttotheCountyComprehensivePlanandFarmlandPreservationPlan.Motioncarried.b. GlatfelterPublicEntitiespackagerenewalquoteforinsurancecoverage11/15/23-11/15/24-ChairChwalamoved,SupervisorChristiansonsecondedthemotiontoapprovetheGlatfelterrenewalforinsurancecoverage11/15/23-11/15/24.Motioncarried.c. BitcoInsurance-Workers’Compensationrenewalforcoverage11/15/23-11/15/24-ChairChwalamoved,SupervisorDunneisensecondedthemotiontoapprovetheBitcoWorkers’Compensationrenewalforcoverage11/15/23-11/15/24.Motioncarried.d. Application&PermitreceivedfromCharterSpectrumforProjectCharterRDOFJN41E-perOrdinancepublichearingscheduledforDec.13,2023e. FIRE/EMS- ■ AreaEMSprovidersavailabletotheTownofAztalan-SupervisorDunneisendiscussedtheavailabilityofCambridgeEMS■ IntergovernmentalAgreementwithCityofLakeMillsforEMScoverage-ChairChwalamoved,SupervisorChristiansonsecondedthemotiontoapprovetheproposedagreementforEMSservicewithLakeMills,subjecttoafinalagreementbeingpresentedforfinalapprovalnextmonthaddressingthefollowing:ThetermbeginsJanuary1,2024;Specifyingtheservicearea;Addressingequalizingthepercapitacost.Motioncarried.f. ResolutionAdoptingPerDiemCompensation-movedtoDecemberTBmeetingg. Aztalantownroads-includingbutnotlimitedtobelowitems■ RenameValeroWay -SupervisorChristiansonwillresearchtheprocesstorenamearoad■ Ifneeded,amendJune25,2023motionthatapprovedreplacingtheRiessRdculvertbytheCountyHighwayDeptfor$17288.39usingARPAfunds,tobedividedbetweenARPAfundsand55006RoadMaterials/Supplies-ChairChwalamoved,SupervisorDunneisensecondedthemotiontouseRoadMaterials/Supplies(acct55006)topayforRiessRdculvertinsteadofARPAfunds{previousmotionfromJune25,2023}.Motioncarried.■ Bidding2024crackfilling-SupervisorChristiansontogetquotesonroadsinneedofcrackfillingandpresentatthenextmeeting.h. 2024Budgetformulationupdate/revisions-TreasurerKeesersharedupdatedproposed2024Budget;BudgetPublicHearingwasscheduledforNov.27at6pmwithproperpostingi. SetTownofAztalantaxcollectiondates-Dec.27,2023from3-7pm,Jan.27,2024from8-12pmj. IncludeTownletterwiththeresidents’taxbillmailing-suggestionsforinclusionsweremade;ClerkPitznertodraftletterk. ServicetobedoneonTownTreasurerlaptop-■ Datarecoveryservices,$947.00■ ITservicestosetupnewlaptop,estimate$100-150- ChairChwalamoved,SupervisorChristiansonsecondedthemotiontoapproveusingtheremainderofOfficeSuppliesbudget(55006)&remainingfundstocomefromARPA(50036).Motioncarried 10.PossibleFutureAgendaItems-WinterRoadMaintenancePolicy,feeforemailsfromAttyLarsenofgeneralopinion,etc. 11.PaymentofBills-ChairChwalamoved,SupervisorChristiansonsecondedthemotiontopaybills.Motioncarried. 12.Adjournment-ChairChwalamoved,SupervisorChristiansonsecondedthemotiontoadjourntheNov.9,2023meetingat9:50pm.Motioncarried. Respectfullysubmitted,KathleenPitznerClerk