2019 Budget (PDF)

2019 Annual Budget ( GOVERNMENT FINANCE OFFICERS ASSOCIATION Budg D istin guished et Presentation Aw ard City of Sun Prairie Wisconsin For the Fiscal Year Begirming January 1,2018 e";qob P Zt *.tt PIiESEITED TO Executive Director 1 City of Sun Prairie 2019 Budget THIS PAGE LEFT BLANK INTENTIONALLY IN TRODUCTION Directory of Officials ............................................................................................................. 2 Staff Directory ....................................................................................................................... 3 Organization Chart ................................................................................................................ 4 FTE Summary ........................................................................................................................ 5 Sun Prairie City Mission Statement ...................................................................................... 6 Community Profile ................................................................................................................ 7 BUDGET OVERVIEW Budget Summary................................................................................................................... 11 Budget Process ...................................................................................................................... 19 Financial Structures............................................................................................................... 27 Budget Initiative Summary ................................................................................................... 35 Budget Amendments ............................................................................................................ 37 REVENUES AND EXPENDITURES SUMMARY Revenues and Expenditures Overview ................................................................................. 39 Summary of All Fund Types .................................................................................................. 43 General Fund Revenues ........................................................................................................ 47 General Fund Expenditures .................................................................................................. 50 Transfer Schedule ................................................................................................................. 52 GENERAL FUND DEPARTMENT BUDGETS Mayor .................................................................................................................................... 53 City Council ........................................................................................................................... 54 Municipal Court .................................................................................................................... 57 City Attorney ......................................................................................................................... 61 City Clerk ............................................................................................................................... 65 City Administrator ................................................................................................................. 69 Human Resources ................................................................................................................. 71 Finance .................................................................................................................................. 75 Assessing ............................................................................................................................... 79 Information Technology ........................................................................................................ 83 Building Maintenance ........................................................................................................... 87 Police Department ................................................................................................................ 91 Fire Department .................................................................................................................... 95 Emergency Medical Service .................................................................................................. 99 Emergency Management ...................................................................................................... 103 Building Inspection ................................................................................................................ 105 Family Aquatic Center ........................................................................................................... 109 Public Works Department ..................................................................................................... 113 Engineering ........................................................................................................................... 117 Historical Museum ................................................................................................................ 121 YMCA ..................................................................................................................................... 125 Community Schools .............................................................................................................. 127 Youth and Families ................................................................................................................ 129 Cemetery ............................................................................................................................... 130 Senior Center (Colonial Club) ................................................................................................ 133 Recreation ............................................................................................................................. 135 Parks Maintenance ............................................................................................................... 139 Planning ................................................................................................................................ 143 Economic Development ........................................................................................................ 147 Forestry ................................................................................................................................. 151 Transfers ............................................................................................................................... 155 SPECIAL REVENUE FUND BUDGETS Grants and Donations Fund .................................................................................................. 157 Westside Traffic Impact Fee ................................................................................................. 159 Sun Prairie Media Center ...................................................................................................... 161 Refuse and Recycling ............................................................................................................ 165 Revolving Loan Fund ............................................................................................................. 169 Park Fund .............................................................................................................................. 173 Street Tree Fund ................................................................................................................... 175 Library Fund .......................................................................................................................... 179 Tourism Fund ........................................................................................................................ 185 Transportation Fund ............................................................................................................. 189 Recreation Fund .................................................................................................................... 193 CAPITAL PROJECTS FUND Capital Improvement Plan Summary .................................................................................... 195 TID 8 ...................................................................................................................................... 199 TID 9 ...................................................................................................................................... 203 TID 11 .................................................................................................................................... 207 TID 12 ................................................................................................ .................................... 211 TID 13 .................................................................................................................................... 215 DEBT SERVICE FUND General Debt Service ............................................................................................................ 219 TID 6 ...................................................................................................................................... 225 ENTERPRISE FUNDS Wastewater Treatment Plant ............................................................................................... 227 Stormwater ........................................................................................................................... 231 Sun Prairie Utilities ................................................................................................................ 235 INTERNAL SERVICE FUND Fleet In-Service...................................................................................................................... 241 Healthcare In-Service ............................................................................................................ 245 COMPONENT UNITS Business Improvement District ............................................................................................. 247 Community Development Authority .................................................................................... 251 APPENDIX Appendix A: Budget Resolutions ........................................................................................... 255 Appendix B: Initiatives .......................................................................................................... 265 Appendix C: Financial Policies ............................................................................................... 317 Appendix D: Capital Improvement Plan Projects .................................................................. 333 Appendix E: Forecast of Revenues and Expenditures........................................................... 3 37 Ap pendix F: Departmental Organization Charts ................................................................... 341 Appendix G: Glossary ............................................................................................................ 359 CITY OF SUN PRAIRIE DIRECTORY OF OFFICIALS 2018-2019 MAYOR Paul Esser Steve Stocker Aldermanic District 1 Bill Connors Aldermanic District 2 Michael Jacobs Aldermanic District 3 Mary Polenske Aldermanic District 4 Al Guyant Aldermanic District 4 Maureen Crombie Aldermanic District 3 Theresa Stevens Aldermanic District 2 Emily Lindsey Aldermanic District 1 2 City of Sun Prairie 2019 Budget Aaron Oppenheimer City Administrator  Connie DeKemper Director of Administrati ve Services  Kristin Vander Kooi  Accounting Manager  Carrie Schneck  Budget A nalyst  ADMINISTRATION    City Treasurer      Kristin Vander Kooi    City Assessor     Debbie Mason    City Clerk     Elena Hilby    City Engineer     Adam Schleicher    City Attorney     Mark Leonard    Director of Community Development     Scott Kugler    Sun Prairie Media Center Director     Jeffrey Robbins    Director of Building Inspection     Brian Flannery    Director of Public Works     Lee Igl    Director of Economic Development     Neil Stechschulte    Planning Director     Tim Semmann    Assistant City Engineer     Tom Veith    EMS Chief     Brian Goff    Human Resources Director     Brenda Sukenik    Information Technology Director     Vacant    Library Director     Svetha Hetzler    Recreation Director     Kristin Grissom    Police Chief     Pat Anhalt    Fire Chief     Christopher Garrison    WWTP Superintendent     John Krug       Sun Prairie Utilities Manager            Rick Wicklund  3 City of Sun Prairie 2019 Budget Citizens of Sun Prairie Population: 33,966 Mayor City Council (8 Members) Municipal Judge City Administrator Sun Prairie Utilities Fire Department Administrative Services Police Public Services Public Works WWTP City Attorney Library EMS Parks & Recreation Engineering Econ. Dev. Finance City Clerk City Assessor IT Community Development Building Insp . Building Maint . Human Resources Planning Media Center Tourism and BID Museum 4 City of Sun Prairie 2019 Budget PERSONNEL BY DIVISION 2016 FTE 2017 FTE 2018 FTE 2019 FTE 2018 to 2019  Change Mayor & Council * *  *  *  *  Municipal Court 1.00 1.00 1.00 1.00 0.00 City Attorney 2.00 2.00 2.00 2.00 0.00 City Clerk & Elections** 3.25 4.00 4.31 4.56 0.25 Administration 2.00 2.00 3.00 3.00 0.00 Human Resources 2.63 2.80 3.50 3.50 0.00 Finance** 4.63 4.63 5.13 5.13 0.00 Assessing 4.75 4.75 4.00 4.00 0.00 Information Technology 6.13 6.13 6.50 7.00 0.50 Building Maintenance 2.00 2.00 2.25 3.00 0.75 Police Department 73.40 73.40 75.00 76.00 1.00 Emergency Medical Services** 14.00 14.00 15.00 15.00 0.00 Building Inspection** 4.00 5.25 5.25 6.00 0.75 Public Works** 10.00 10.00 10.00 11.00 1.00 Parks Maintenance** 6.00 6.63 6.63 7.00 0.38 Forestry 1.00 1.00 1.00 1.00 0.00 Engineering 5.25 5.25 6.25 6.25 0.00 Economic Development 2.00 3.00 3.00 3.00 0.00 Museum** stipend stipend 1.00 1.00 0.00 Recreation Programs** 3.00 3.00 3.00 3.50 0.50 Family Aquatic Center** seasonal seasonal seasonal seasonal 0.00 Planning 3.75 3.75 4.75 4.75 0.00 Sun Prairie Media Center** 3.88 4.38 5.38 5.38 0.00 Sanitation** seasonal seasonal seasonal seasonal 0.00 Library** 22.25 22.45 22.45 22.93 0.48 Sun Prairie Utilities 31.00 31.53 31.90 31.90 0.00 Wastewater Utility 10.00 10.00 10.00 11.00 1.00 Stormwater Utility 5.00 5.00 6.00 6.00 0.00 Fleet Inservice Fund 4.00 4.00 4.00 4.00 0.00 Total All Funds 226.91 231.94 242.29 248.90 6.61 * Elected positions **LTE and seasonal positions are not included in the FTE count. FINANCIAL SUMMARY Personnel Summary 5 City of Sun Prairie 2019 Budget Mission Statement To provide valuable, responsive, and cost-effective services that enable residents to enjoy a high quality of life. We want to coordinate the development of a modern community that under- stands and has pride in its roots to the past. We want to help develop “homes” for the residents that live here, through the creation and maintenance of neighborhoods. Each neighborhood will be equal in importance but separate in its identity. Our school system will play a major factor in the development of the neighborhoods and will serve as the community center. We want to help create harmony amongst all residents, where race and socio economic differences play no factor. We want everyone to feel that their personal safety is not at risk, whether they are at home or walking down the street. Vision Statement 6 City of Sun Prairie 2019 Budget __________________ ____________________________________________________________ HISTORY AND DESCRIPTION In 1837, President Martin Van Buren commissioned a party of men to build a capitol in Madison. The group left Milwaukee and traveled in the rain for days. On June 9, the group emerged at the edge of the prairie and the sun shone for the first time in days; the group carved the words “Sun Prairie” into a tree. Charles Bird returned to the area in 1839 and became the first settler. Sun Prairie was incorporated as a city in 1958. The City of Sun Prairie is located 20 minutes from downtown Madison. Its downtown is a unique community gathering place with a growing commercial center. The City has residential options ranging from affordable, higher density rental housing to executive level single-family homes. A successful business park created in 1983 has grown to 345 acres with over 40 businesses and 1,300 employees. The City has a community park system with 45 facilities on more than 425 acres, an aquatic center and ice arena, public library, and growing retail areas. GOVE RNMENT AND ORGANIZATION The City operates under a Mayor – Council form of government. The Mayor is elected for two years and eight council members representing four districts are elected for staggered two-year terms. The City Council appoints the City Administrator to carry out Council policies and administer City operations. The City Council appoints City department heads as specified in City ordinances. EDUCATION The majority of Sun Prairie residents are in the Sun Prairie School District, with a small percentage of residents in the DeForest School District. The Sun Prairie School District currently has 13 schools; two of these schools open in September 2018. Community Profile 7 City of Sun Prairie 2019 Budget City of Sun Prairie Community Profile 33,966 Population per the Wisconsin Department of Adminitration 2018 34.3Median Age Miles of paved-off street trails 1,501 Sun Prairie Schools 505 QBE 450 Colony Br ands 330 Prairie Athletic Club 310 Wisconsin Distributors 274 Royle Printing 264 Continental ContiTech 250 Frontier 250 Walmart 243 Village Hearth Top Employers 35% 30% 23% 11% Under 24 Age 25-44 Age 45-64 Over 65 $65,203 Median Household Income Age Breakdown Census Bureau ACS 2011-2016 Owner Renter Occupied Housing 56% 44% 425 Acres of Parks 34.7 8 City of Sun Prairie 2019 Budget 2014 2015 2016 2017 2018 SUN PRAIRIE Population 31,213 31,810 32,613 32,933 33,966 Square Miles 12.06 12.06 12.22 12.46 12.52 General Fund Operating Budget $21,970,676 $21,436,217 $22,176,805 $22,798,311 $24,519,132 Property Tax Rate 8.42 8.49 8.34 8.48 7.72 MADISON Population 240,153 242,216 247,207 250,073 252,546 Square Miles 77.80 77.80 77.80 77.80 77.80 General Fund Operating Budget $275,775,570 $281,103,830 $241,461,848 $245,611,718 $256,725,683 Property Tax Rate 9.51 9.49 9.49 9.50 9.32 FITCHBURG Population 26,090 26,321 27,635 27,936 28,316 Square Miles 35.20 35.20 35.20 35.20 35.20 General Fund Operating Budget $17,116,609 $17,697,346 $19,684,246 $19,143,458 $20,247,117 Property Tax Rate 7.88 8.29 8.12 8.54 8.55 MIDDLETON Population 18,323 18,810 19,317 20,151 20,472 Square Miles 9.30 9.30 9.30 9.30 9.30 General Fund Operating Budget $22,120,929 $23,130,485 $23,777,629 $20,680,335 $21,503,442 Property Tax Rate 6.54 6.59 6.61 6.59 6.52 STOUGHTON Population 12,641 12,698 12,819 12,834 12,854 Square Miles 6.10 6.10 6.10 6.10 6.10 General Fund Operating Budget $11,725,862 $12,188,004 $12,588,698 $12,881,246 $13,414,038 Property Tax Rate 8.47 8.54 8.57 8.42 8.43 VERONA Population 11,343 11,871 12,100 12,303 12,384 Square Miles 6.80 6.80 6.80 6.80 6.80 General Fund Operating Budget $6,942,000 $7,184,000 $7,348,000 $8,124,377 $8,684,416 Property Tax Rate 6.71 6.71 6.71 6.03 5.77 MONONA Population 7,573 7,833 7,864 7,827 7,801 Square Miles 3.30 3.30 3.30 3.30 3.30 General Fund Operating Budget $5,663,554 $5,852,755 $5,440,291 $5,745,489 $5,889,738 Property Tax Rate 6.12 6.12 6.22 6.31 6.48 Notes Wisconsin Department of Revenue population estimates. Community Comparisons 9 City of Sun Prairie 2019 Budget THIS PAGE LEFT BLANK INTENTIONALLY Dear Honorable City  Council Members and Residents of the City of Sun Prairie,  BUDGET SUMMARY  I am  pleased to present the 2019 Approved Budget.  The proposed annual budget of $112.7 million (excluding  transfers and internal service funds) represents a 3.6 percent  decrease in expenditures over 2018.  The  primary factor of the decrease is a decrease in capital project costs.    2018 2019 Revised Budget Approved Budget General Fund 26,352,188          24,504,292             Special Revenue Funds 6,002,210            5,759,691                Debt Service Funds 6,911,809            6,911,809                Capital Projects  29,083,791          28,736,531             Enterprise Funds 47,640,989          45,836,362             Agency Fund 587,338                599,517                   Permanent Funds 5,002  5,002   Component Units 332,644                297,227                   116,915,971        112,650,431           The operatin g budget includes a net staffing increase of 6.61 full time equivalent positions (FTE).    COUNCIL PRIORITIES  The  Common Council has communicated several goals for the City  of Sun Prairie throughout the last three  years.  They include financial stability, public safety, transportation, planning and diversity.  The 2019 budget  includes an emphasis on maintenance of infrastructure, public safety and the enhancement of transportation  services.  Whereas the 2018 budget focused on planning with the update of the comprehensive plan and  public safety with the addition of police officer and emergency medical services positions.  Financial Stability The Common Council tasked staff to review the City’s fund balan ce policy to make it more relevant for  the City as well as the current statutory and economic environment.  The updated fund balance policy is  in appendix C of this document.  Please see the “Use of Fund Ba lance Reserves” section later in this  document for more detailed information.    Staff has been tasked to analyze the condition of the City’s infrastructure and develop replacement plans  that allow the City to be sustainable in the future.  The budge t includes the development of an Asset  Management System and other software enhancements to assist staff in tracking data to develop  efficiencies in management and replacement of the City’s infrastructure.  During the great recession, the  City delayed the replacement of infrastructure to focus on core delivery services.    11 City of Sun Prairie 2019 Budget The City created a Fleet in‐service fund in 2015 and has funded  this plan for the last four years.  The  Council continues to make this a priority to have a sustainable fleet replacement plan by 2025.  Additional  funds have been allocated to the fleet in‐service fund in the 2019 budget.    Staff has started to develop a replacement plan for the City’s infrastructure but at this time staffing levels  of the City are unable to maintain the annual replacement needs , let alone complete the backlog that  was built up during the great recession.  The Council is commit ted to adding staffing levels on a gradual  basis.  Last year the City added an engineer position to assist in the design process of the replacement of  infrastructure and this year the Council added two FTE’s for the maintenance of our streets.  The current  budget includes the same amount of miles of street repair as th e 2018 budget.  The 2019 budget also  includes 4.9 miles of street reconstruction and rehabilitation.  This is just short of the recommended 5.4  miles to be completed annually.  The last three years the City has been completing maintenance p rojects for the City’s buildings.  This  included bathroom remodels, ceiling replacements, roof repair a nd replacements as well as general  maintenance of painting and carpet replacements. The City was awarded a grant in 2018 to install solar  panels.  The 2019 budget includes a  reduction of utility costs at City Hall as a result of this installation.   The current budget continues this commitment to the City’s buildings with additional bathroom remodels  and replacement of the city hall lighting system to LED.    The City continues to maintain a consistent debt levy.  The City’s debt level remains elevated but the  City’s aggressive repayment schedule, within 10 years, and its strong cash reserves generally offset any  negative influence the elevated debt has.  The City Council is  committed to reduce the City’s debt ratio  but at this time, the City is using the growth of the City’s pr operty value to bring this in alignment with  best practices.  The City’s debt policy recommends that the City’s direct debt ratio be no more than 1.75.   The City met this ratio in 2017, however it is expected to exceed this ratio for two to three years before  beginning to decline due to the increase in the amount of street reconstruction and rehabilitation to 5.4  miles from the average three that the City was providing for in the past.  A budget amendment was completed in 2018 for a cash payment of $622,252  for the loss of a wrongful  termination grievance.  Due to this unexpected draw on the City ’s cash reserves, the City has dropped  below the minimum requirement of 16% for its undesignated fund  balance.  The Council has chosen to  reduce  the  use  of  undesignated  fund  balance  to  balance  the  budget  except  for  the  contingency  requirement, a $150,000 loan to the Boys and Girls Club, and $21,475 of minor equipment purchases.    Public Safety The 2019  budget reinforces the Common Council commitment to Pub lic Safety.  The proposed budget  includes the addition of a lieutenant position in the Police Department.  The 2018 budget included a  police officer position to allow the canine officer to reside i n patrol and still maintain the four district  liaison positions.  The police department asked that the lieutenant position be funded in 2019 to place  the police department in a strategic position for the addition of police officers in the future.  The Capital improvement plan includes the expansion of the City ’s  second fire station at the Westside  Community Services Building.  The project will expand its current day service to 24/7 service as a result  of the City’s growing west side.  This station is anticipated to open in 2020.  Transportation The Common Council created an Ad Hoc Steering Committee on Transportation in 2015.  The Committee  made several recommendations in the areas of transportation.  A fter the committee completed their  t a s k s ,  t h e  t r a n s i t  c o m m i t t e e  ( r e c o m m e n d s  a n d  m a n a g e s  t h e  C i t y ’ s  s h a r e  r i d e  t a x i  p r o g r a m )  w a s   reassigned to address and review all of the City’s transportation needs.  The 2018 budget included a new  city planner position to be the liaison for the City’s transit commission and assist the City in the expansion  of its services.  12 City of Sun Prairie 2019 Budget T he City’s 2019 budget included an expansion of the Share Ride  program.  The City won a grant to  purchase an additional taxi van.  The 2019 budget includes the  purchase of this van and an increase in  funding for operations.  The 2019 budget continues to fund this  service as well as a shuttle service to  Madison, making the Madison Metro bus service available to Sun  Prairie residents.  The city had an  opportunity to create a new express bus route from the City of  Sun Prairie to downtown Madison.   Madison Metro Transit approached the City after recognizing cap acity to add routes with the current  infrastructure.  The 2019 budget includes funding for a new exp ress bus service from the City to  Downtown Madison beginning in September 2019.    The Transit Commission is reviewing the City’s alternate transportation needs, which includes reviewing  the plans for new subdivisions.  The Commission will make recom mendations for new transit service,  park and ride locations and the build‐out of the City’s bike trail network.   Diversity I n 2018, the Common Council approv ed a new Communications/Dive rsity position.  When the City  experiences vacancies, management evaluates the needs and service delivery of the City.  The City chose  to  eliminate  the  assessing  administrative  assistant,  reorganize t h e  c i t y  c l e r k ’ s  o f f i c e  a n d  h i r e  a   Communications/Diversity staff member to assist with the implem entation of priorities recommended  by the Diversity Committee.  ECONOMY AND REVENUES  VALUATION  The  proposed budget balances community needs and priorities with the current economic outlook of modest  growth.  Local government finances are subject to levy limits.  The City is currently well within the levy limit  restrictions imposed by the state however, the City is forecasting that they will begin feeling the pressure of  these levy limits within the next five years.   The City of Sun Prairie continues to see an increase in net new construction realizing 11 percent growth.  The  City’s equalized value (market value) increased by $325 million for a total value of $ 3.31 billion from 2017 to  2018.  In 2018, the city realized i ncreases in both residential and commercial property values. The City had  the highest increase in new construction during the 2017 year of $144 million.  The 2019 proposed budget includes a modest increase in the tax levy of 7.5%. This equates to a $68 increase  on the average home in the City Sun Prairie.  PROPOSED PROPERTY TAX LEVY 2018 2019 General Fund 13,712,996$         14,963,565$         Grants Fund ‐      7,000    Library Fund 1,561,134    1,605,159      Transportation Fund 189,174      285,737    Sanitation Fund 17,811    ‐     Debt Service Fund 6,460,924    6,449,889      Capital Projects 123,233     ‐     Fleet Inservice Fund 111,000     5 0,000     22,176,272$         23,361,350$         13 City of Sun Prairie 2019 Budget STATE SHARED REVENUES AND EXPENDITURE RESTRAINT PROGRAM  State shared revenues declined b y $431,000 or 26.6 percent.  Du ring the 2018 budget, the City planned to  increase expenditures beyond the State of Wisconsin limit for the Expenditure Restraint program causing the  loss of the funds for the 2019 budget.  This decision coincided  with the closure of the City’s Tax Increment  District #7 (TID7) in 2017.  The Closure of TID7 realized a $347,000 payment of excess funds reserved for this  purpose.  The City received $557,000 in 2018 from the expenditure restrain program.  The new construction  that occurred in 2017 more than made up for the difference of $210,000.  This program is a challenge for the  City in that the City’s expenditures for the general fund must not increase greater than a maximum of 2% of  net new construction plus the CPI.  For a growing city, the los s of this state aid makes it difficult for the City  to add resources to maintain service levels.  The City did receive new state aid  in the amount of $118,006 to replace the personal property tax exemption  approved by the legislature in  2017.  The City will no longer r eceive property taxes  from class 3 personal  property (machinery, tools and patterns) in the future.  Additi onally, the state aid will not increase in the  future.  For a City that is growing rapidly, this translates into a loss of future revenue.  TRANSPORTATION AIDS  The 2019 Transportation aids remain fairly steady with a minor loss of $16,000 in 2019.   SANITATION FUND  The sanita tion fund charges annual fees for recycling and refuse collection to residential properties.  The fees  were increased in 2017 to $48 for recycling and $75 for refuse  collection.  The fees were intended to cover  the cost of the residential contract for the collection of wast e to residential properties.  No increase is  projected for the contracted costs in 2019.  WATER POLLUTION CONTROL FUND  The water  pollution control facility (plant) is in the process of developing a facility expansion plan to meet  the statutory required reduction of phosphorous and to meet fut ure growth.  This will incorporate the  projected costs of the plant upgrade, which will begin design i n 2019 and construction in 2020.  The 2019  budget includes a rate increase of 9.3% in anticipation of this project.  STORM WATER FUND  The storm water utility is in the process of constructing a regional  storm water facility on the west side.  The  land was acquired in 2017 and construction will begin in 2019.   A rate increase of 15% to begin July  1 st is  included in the 2019 budget.  This equates to an annual increase for a residential home of $18.00.  SUN PRAIRIE UTILITIES  The  Sun Prairie Utilities manages the City’s Electric and Water System.  The water utility is in the process of  obtaining approval for a program to replace lead laterals.  The  resident may apply for a 50% grant to offset  the cost of this replacement.  The water utility is currently u ndergoing a rate case with the Public Service  Commission for approval of the program and the corresponding rate increase this will require.  It is expected  that this program will begin in 2019.  COMPENSATION, BENEFITS AND STAFFING  COMPENSATION AND BENEFITS  The  city has two bargaining units which represents police officers and paramedics.  All other employees are  non‐represented.  The two largest monetary challenges the City  has are salaries and healthcare.  The 2019  budget includes a 1.5% cost of living increase as of January 1, 2019.  Employees receive a performance based  step increase on their anniversary.  The increase is based on where the employees wage rate falls on the  range for the position.  Union represented police officers rece ive a 1.5% increase for the first payroll in  January and a 1% increase in the first payroll in July.  The City is currently in negotiations with the bargaining  unit for paramedics.  14 City of Sun Prairie 2019 Budget The Ci ty continues to experience significant increases in healthcare costs and this will be a challenge that the  City continues to face in the future.  The City converted to a  high‐deductible healthcare plan in 2016 to  attempt to reduce the rising cost of healthcare benefits.  The  City has experienced 8‐10% increases in both  2017 and 2018.  Due to an increase in costs exceeding 10%, the City elected to change providers in 2019.  This  change will cap the 2019 increase to 8.7% with increases for th e next two years not to exceed 6.9% in 2020  and 8.9% in 2021.  The proposed budget does not include any plan changes including the City’s contribution  to the HSA/HRA for the high‐deductible plan.  The City entered the Wisconsin Retirement System on January 1,  2017.  This system requires that the  employees share in the required pension contribution.  Employees hired on or before January 1, 2017 were  allowed the choice of converting to WRS or remaining with the C ity’s 401a plan.  By resolution, the City  indicated that the 401a plan would mirror the WRS contributions.    Currently all employees will pay 6.55% in  2019 down from 6.7% in 2018.  The city contribution for public safety employees (police and paramedics) will  decrease to 10.72% in 2019 from 10.93% in 2018. For all other e mployees, the city is required to pay 6.55%  in 2019 down from 6.7% in 2018.    STAFFING  The 2019 Recommended Budget includ es additions to staffing to s trengthen service to the community as  described below:  Description Budgetary Cost Funding Start w/ Benefits FTE Source Date GIS Tech (FT from PT) 49,334$       0.50    Enterprise Funds 1/1/2019 Building Maint. Technician 35,338$       0.75   General Fund 4/1/2019 Lieutenant 107,814$       1.00   General Fund 4/1/2019 Assistant Building Inspect. 65,606$       1.00   General Fund 4/1/2019 Streets Maintenance  49,557$       1.00   General Fund 4/1/2019 Administrive Asst ‐ PT 28,137$       0.50   General Fund 1/1/2019 Streets Scapes (FT from PT) 25,330$       0.38   General Fund 1/1/2019 Library Asst I 15,093$       0.48   General Fund 1/1/2019 Wastewater Tech I 36,422$       1.00    WWTP 7/1/2019  USE OF FUND BALANCE RESERVES  The 2019 Recommended Budget includes the use of existing cash o n hand when appropriate.  The General  fund includes the use of $798,199, which is comprised of $378,0 00 of undesignated general fund balance.   The Common Council approved a fund balance policy in 2018 to in clude a contingency of 1.5% of revenues  to be used for emergency expenses.  The contingency is funded through the City’s undesignated fund balance.   This change will attempt to insulate the City from the loss of expenditure restraint state shared revenue due  to unforeseen circumstances.  The City experienced two signific ant expenditures in 2018.  The first was a  natural gas explosion that occurred in the City downtown area o n Main Street with an approximate cost of  $179,000 of expenses outside of the infrastructure replacement.  The second was a judgement of $622,252  for a wrongful termination grie vance.  The grievance was submit ted to the Wisconsin Supreme Court for  review.  However, the Wisconsin Supreme Court declined the request.  Due to this reduction of the City’s  undesignated fund balance the budget includes very little spending from cash reserves outside of the funding  for the contingency.  The City is proposing to spend $163,920 f rom the assigned fund balance for building  maintenance, $35,000 from the assigned fund balance for Informa tion Technology equipment replacement  and $15,430 of assigned fund balance for equipment replacement  in police squad cars.  The City will spend  approximately $171,475 in unassigned fund balance.  The majority of this is a $150,000 loan to the Boys and  Girls club for a site to be developed within the City limits.  15 City of Sun Prairie 2019 Budget CAPITAL IMP ROVEMENT PLAN  The City Council approved a five‐year capital improvement plan  (CIP) for 2019‐2023.  The 2019 CIP projects  have been included in the 2019 budget.  Please see appendix E for a list of these projects.  The CIP includes  projects for infrastructure, equipment and vehicles.     FUNDING SOURCES  Various funding sources are used for capital projects.  The primary funding source is capital borrowing.  The  city has other funding sources such as general obligation debt  (49.3%), general obligation debt abated by  enterprise funds (37.9%), grants and donations (0.29%), traffic impact fees (.54%), park impact fees (.37%),  fund balance or retained earnings(35.3%).    TRANSFERS AND REPAYMENTS TO GENERAL FUND FROM OTHER FUNDS  REPLACEMENT FUNDS/DESIGNATED FUND BALANCE    The City levy’s for the Building Maintenance Fund (assigned general fund balance) each year to assist in the  repairs and maintenance of the City’s buildings.  The 2019 budget includes $20,000 for this purpose.  This is  a $25,000 reduction from the 2018 budget.  TAX INCREMENT DISTRICTS (TIDS)  The availability of tax increment financing is one of the major tools used for economic development.  As the  City expands and establishes more tax increment districts, it becomes imperative to closely monitor and plan  the development of each district.   The City currently has six active tax increment districts.  Four of the six districts have advances from the  general fund.  Two of the districts have begun to pay back the  advances but the remaining districts will  continue to require funding from the general fund for several years.  The current budget includes issuing new  debt for recent private investment in the districts as well as refinancing debt to mitigate the pressure placed  on the general fund.  For details on the tax increment financin g districts please visit the district operating  budgets.  36% 28% 0% 1% 0% 35% 2019 Capital Funding General Obligation Debt 2019 Enterprise General Obligation Debt Grants and Donations Traffic Impact Fees Park Impact Fees Fund Balance/Retained Earnings 16 City of Sun Prairie 2019 Budget Tax Increment Financing District #6 (TID6) – This district project period has closed.  The city anticipates closing  TID6 in 2020.  T a x  I n c r e m e n t  F i n a n c i n g  D i s t r i c t  # 8  ( T I D 8 )  –  C u r r e n t l y  t h i s  d i strict  has  a  general  fund  advance  of  approximately $1.4 million.  The City anticipates that this will be paid back to the general fund in 2024 upon  retirement of the majority of the debt in TID8.  The project pe riod for TID8 closes in 2024.  The TID is  anticipated to close in 2024.  T a x  I n c r e m e n t  F i n a n c i n g  D i s t r i c t  # 9  ( T I D 9 )  –  C u r r e n t l y  t h i s  d i strict  has  a  general  fund  advance  of  approximately $530,000.  The project period for TID9 closes in  2022.  The 2019 budget includes a taxable  general obligation borrowing of $4.2 million to pay an economic incentive payment due for the construction  of a hotel in the district.  This district continues to see new  development.  The TID is anticipated to remain  open until 2027.  Tax Increment Financing District #11 (TID11) – TID11 does not receive assistance from the general fund.  The  fund continues to see new development.  TID11 project period en ds in 2036.  The City does not anticipate  closing the TID until after the close of the project period.  Tax Increment Financing District #12 (TID12) – TID 12 has a general fund advance of approximately $465,000.   The 2019 budget includes a taxable general obligation borrowing to refinance the TID12 state trust fund loan.   This borrowing is intended to relieve some of the future pressure to advance funds from the general fund to  TID12.  Tax Increment Financing District #13 (TID13) – TID 13 has a small advance of $50,000.  TID 13 was created in  2017.  The City has seen development during 2018 and anticipates additional development in 2019.  The City  expects that the TID will repay the advance in 2020.  The project period for this TID ends in 2032.    CONCLUSION  I am pleased to present a budget that considers the economic climate, maintains investment in  our existing infrastructure, and provides a similar level of municipal service as in previous years,  with an emphasis on improved maintenance of current assets. As a result, the proposed  investment supports the high level of service that City has provided in the past.  17 City of Sun Prairie 2019 Budget THIS PAGE LEFT BLANK INTENTIONALLY BUDGET PROCESS BUDGETING TOOLS AND DEVELOPMENT__________________________________ BUDGET DEVELOPMENT The City of Sun Prairie employs three primary financial tools to make informed financial decisions. The tools are the Five-Year Capital Improvement Plan (CIP), the Five-Year Financial Management Plan (FMP), and the annual budget. 19 City of Sun Prairie 2019 Budget BUDGET PROCESS Five-Year Capital Improvement Plan The budget cycle begins in March with the development of the five-year capital improvement plan (CIP). The CIP focuses on city assets with value greater than $25,000 and expected life of more than 10 years. It includes road projects, facility improvements, equipment needs, and other capital asset maintenance and needs. The Capital Improvement Policy and the Debt Management Policy1 outline the structure to which the Five-Year Capital Improvement Plan must adhere. The cost of the capital expense and an estimated cost of the asset’s operating budget impact are included in the preparation of the plan. Departments propose projects based on the direction of the City’s development, the Westside Traffic Impact Fee Report, the Parks and Open Space Plan, the Long- Range Electric System plan and the Long-Range Water System Plan. The CIP committee reviews all projects and ranks them according to priorities established by the City Council and defined in the Capital Improvement Policy. The draft CIP is submitted to the Committee of the Whole in June and is published on the web and in hard copy for public review. The Committee of the Whole holds several work sessions and a public hearing for citizens to provide input on the proposed projects. The Committee of the Whole votes for its approval of the CIP and forwards the document to City Council for a final vote and approval. The Council approves the CIP by July. The first year of the CIP is incorporated into the annual budget that is presented to Council in October. Five -Year Financial Management Plan The second phase of budget development is the creation of the Five Year Financial Management Plan (FMP). City departments articulate significant operational needs that may not be included in a traditional forecast of revenues and expenditures. Examples include: • a change in service or service delivery • a need for additional personnel or equipment due to growth of the city • costs as a result of regulatory changes 1 See Appendix C for financial policies. 20 City of Sun Prairie 2019 Budget BUDGET PROCESS The Finance department forecasts revenues and expenditures in July with an update in August following the release of the State of Wisconsin’s Equalized Property Values on August 15th. The City Council holds several work sessions to provide staff with guidelines for developing the annual City budget. Annual City Budget The last phase of budget development is the operating budget. Departments’ have three tasks: • complete the cost to continue budget for current operation service levels • identify goals and initiatives for the coming year (including those identified in the FMP) • project current year end expenditures The Finance department and other city departments work in conjunction to produce a projection of anticipated revenues in the coming fiscal year. Debt payments and operating costs as determined in the CIP are incorporated into the annual budget. The Mayor and City Administrator review departmental budget requests and determine which goals and initiatives will be included in the Recommended Budget. The Recommended Budget and the Budget approved by Council must be in balance; projected general fund revenues must be equal to or less than budgeted general fund expenditures. The Mayor presents the Recommended Budget to the City Council on or before October 20, in accordance with state statute. The proposed budget is simultaneously made available to the public and the Council. The public can view a printed copy at the City Clerk’s office or the Sun Prairie Library. The public can also view and download the document from the city’s website. The City Council reviews the proposed budget and makes desired modifications. A public hearing provides residents with the opportunity to present input concerning the budget. The City Council must approve the final budget by a two-thirds vote on or before December 8, per state statute. Once the budget is finalized, the tax levy rate is calculated and property tax bill distribution begins. The budget takes effect January 1 of each year. 21 City of Sun Prairie 2019 Budget BUDGET PROCESS BUDGET CALENDAR March - April Departments update the 5-year capital improvement plan May Finance Department prepares 5-year capital improvement plan document. June Presentation of the 5-Year Capital Improvement Plan to Committee of the Whole. June Finance Department begins working on the revenue and expenditure forecast and 5-year request for service changes. August Council approves the 5-year Capital Improvement Plan. The first year of the plan is incorporated into the budget July Finance Department updates personnel budgets. August Committee of the Whole reviews the financial management plan and sets priorities. September Finance Department completes the draft budget document. September City Administrator meets with department directors to review budget change requests (Initiatives). October City Administrator and the Mayor review the budget document. The Mayor selects the initiatives to include in the budget by ordinance. October Budget presentation to the Council. Council debates the budget during work sessions. October 30, 2018 Public Hearing regarding budget document. 22 City of Sun Prairie 2019 Budget BUDGET PROCESS BUDGET MONITORING________________________________________________________ The budget is monitored throughout the year to ensure city departments remain within budget and complete planned activities. City Council receives monthly updates and a full financial report each quarter. If unanticipated expenses occur, the budget can be amended during the last six months of the year in accordance with the City’s Budget Management and Amendment Policy. 2 BUDGET AMENDMENTS_________________________________________________________ Budget amendments may be required over the course of the year due to unanticipated revenues, expenditures, or a decision by elected officials to modify the services and programs provided by the city. An amendment is required to transfer funds between departments, to increase total expenditures within a fund, to utilize contingency funds, and to transfer budgeted funds between capital projects. Budget amendments are completed in the last half of the year. This ensures adequate information related to revenue and expenditure trends, performance, and other factors is available prior to passage of a budget amendment. 2 See Appendix C for financial policies. 23 City of Sun Prairie 2019 Budget BUDGET PROCESS BUDGET POLICIES_________________________________________________________________ The City of Sun Prairie has adopted financial policies that align with state statute and provide city- directed guidelines to manage city finances. Below are highlights of the financial policies of the City of Sun Prairie: Operating Budget Policies • Current revenue will be sufficient to support current operating expenditures. In the event that recurring expenditures exceed recurring revenues, non-recurring draw-downs of unassigned general fund balance is permitted to the extent that they are done in compliance with the Fund Balance Policy and the Budget Management and Amendment Policy. • Op erating budgets are established at the function and fund level. The City Administrator may approve transfers within functions and departments. Transfers between functions, departments, or between funds require City Council approval with a two-thirds vote. • A c ontingency account in the annual operating budget provides for unanticipated expenditures of a non-recurring nature. Transfers from the contingency account will require City Council approval with a two-thirds vote. • Fin ancial systems will be maintained to monitor expenditures, revenue and function performance on an ongoing basis. • Re venue and expenditures will be projected for the next five years and will be updated biannually. Fund Balance Policy • The city will establish a contingency expenditure appropriation in the annual general fund- operating revenue budget to provide for unanticipated expenditures of a non-recurring nature. This contingency will be a minimum of 1.5% of the general fund revenue budget. • The cit y will maintain a working capital reserve of 16% - 20% of the general fund operating revenue budget. This reserve is for unforeseen one-time events and for stabilization to aid the city in responding to temporary reductions in revenue. 24 City of Sun Prairie 2019 Budget BUDGET PROCESS Debt Management Policy • Long-term debt will not be issued to finance current operations. • Capit al projects financed through the issuance of bonds will be financed for a period not to exceed the expected useful life of the asset/project. • The to tal direct debt principal outstanding at the end of each budget year will not exceed 1.75% of the city’s total equalized value for that year. • The p ortion of the city’s total tax levy used for payment of general obligation debt will not exceed 30% of the total levy amount. • Inc reases in the total tax levy will be allocated almost exclusively to providing increased resources for operations; to the extent feasible, the amount of the total tax levy used for payment of general obligation debt will not increase above the 2017 budgeted debt service levy. Capital Improvement Policy • Adopting an annual capital improvement budget based upon a five-year capital improvement plan that is updated annually. • Coo rdinating development and approval of the annual capital improvement budget with the development of the operating budget, and considering future operating costs associated with new capital improvements. A full version of the policies is include in Appendix C of this document. 25 City of Sun Prairie 2019 Budget BUDGET PROCESS BUDGET BASIS_____________________________________________________________________ The City of Sun Prairie adopts an annual budget using the modified accrual basis, which is consistent with Generally Accepted Accounting Principles (GAAP). Revenues are recorded when they are both measurable and available while expenditures are recorded when the related fund liability is incurred. Fund statements in the Comprehensive Annual Financial Report (CAFR) are modified accrual basis for the governmental funds: General Fund, Special Revenue Funds, Debt Service funds and Capital Projects Funds; and accrual basis for the Proprietary Funds. The major differences between the adopted budget and GAAP for governmental funds are: 1. Encumbrances are recorded as the equivalent of expenditures (budget) as opposed to a reservation of fund balance (GAAP). 2. Certain revenues and expenditures not recognized for budgetary purposes are accrued (GAAP). The major differences for Enterprise funds are: 1. Encumbrances are recorded as the equivalent of expenses (budget basis) as opposed to an expense of the following accounting period (GAAP). 2. Certain items, such as principal expense and capital outlay, are recorded as expenditures for budgetary purposes as opposed to adjustments of the appropriate balance sheet accounts (GAAP). 26 City of Sun Prairie 2019 Budget FINANCIAL STRUCTURE & ORGANIZATION FUND DESCRIPTIONS______________________________________________________________ The City records its financial transactions in individual funds. A fund is a grouping of related accounts used to maintain control over resources that have been designated for specific activities or objectives. The City uses fund accounting to ensure compliance with finance-related legal requirements, as well as for managerial control in order to demonstrate fiduciary responsibility over the assets of the City. Types of funds used by the City include governmental funds, proprietary funds, and fiduciary funds. GO VERNMENTAL FUNDS General Fund The General Fund is the primary operating fund of the city; it accounts for the revenues and expenditures necessary to carry out basic governmental activities, except those required to be accounted for in another fund. The general fund is a major fund. Sp ecial Revenue Funds Non-major special revenue funds are designated to a specific purpose. All of the City’s Special Revenue Funds are non-major funds. The City of Sun Prairie has the following special revenue funds: Grants and Donations Fund This fund receives grants and donations, which are used for the purpose received. Transportation Impact Fee Fund This fund receives revenue from the Transportation Impact Fee. The fee is paid at the time a new building permit is issued for development within defined boundaries on the City’s west side. Fund expenditures must relate to transportation improvements determined to be necessary and as presented in the Westside Traffic Impact Fee Report. The fund is governed by state statute and city ordinances. Sun Prairie Media Center Fund This fund receives revenues from franchise fees and accounts for expenditures related to the Sun Prairie Media Center. Refuse and Recycle Fund Revenues from refuse and recycling special charges are deposited in this fund. The proceeds are used to pay the contract for City Refuse and Recycling collection services. 27 City of Sun Prairie 2019 Budget FINANCIAL STRUCTURE & ORGANIZATION Revolving Loan Fund This fund is designated to make direct business loans to businesses on a companion basis with other funding sources. Revenue for the loans is received from Federal Community Development Block Grants administered by the State. Park Fund This fund receives revenue from the Park Impact Fee; the fee is paid by the developer at the time new construction occurs. Fund expenditures are allowed for purchasing, developing, and improving park land and facilities required as a result of land development. The fund is governed by state statute and city ordinances. Street Tree Fund Fees for the installation of trees are collected at the time a building permit is issued. Fund expenditures are allowed for the installation of trees along City streets. Library Fund This fund accounts for grants, fines and forfeitures, and transfers from the General Fund. Expenditures for general operating expenses are recorded in this fund. The fund is governed by state statute. Tourism Fund Seventy percent of revenues generated from the local Hotel Tax are deposited into this account; the remainder of Hotel Tax revenues are deposited in the general fund. This fund accounts for fund expenditures used to support activities designed to promote Sun Prairie tourism. This fund will be created in the 2019 budget; it was formerly a part of the Grants and Donations Fund. Transit Fund This fund accounts for revenues received from intergovernmental grants and aids, donations, and taxi program fares. Expenditures for transit services, including share-ride taxi services, are recorded here. This fund will be created in the 2019 budget; it was formerly a part of the Grants and Donations Fund. Recreation Fund This fund will track revenues and expenditures for new recreation programs as the Recreation Department expands programming with minimal General Fund support. This fund will be created in the 2019 budget. Ca pital Project Funds Capital project funds are used to account for capital acquisition, construction, and rehabilitation of assets. This includes land, equipment, and infrastructure. Capital Projects Fund - General The capital projects fund is a major fund that accounts for the acquisition, construction and rehabilitation of city-owned assets that are funded by the General Fund. 28 City of Sun Prairie 2019 Budget FINANCIAL STRUCTURE & ORGANIZATION Development Projects Fund This fund accounts for the flow-through of engineering costs for infrastructure construction completed by a developer and later dedicated and accepted by the City. This is a non-major fund. Tax Increment Financing District Funds The City currently has five active tax increment financing districts (TIF) currently classified as capital project funds. None of these funds have reached the end of their expenditure period as defined by Wisconsin State Statutes. TIF 8 is the only TIF fund classified as a major fund. Deb t Service Funds Debt service funds are used to accumulate funds for general long-term debt principal and interest costs. The City of Sun Prairie has two debt service funds: Debt Service Fund The Debt Service Fund is a major fund used to account for the accumulation of resources for, and the payment of, general obligation long-term debt principal, interest and related costs not abated by proprietary fund operations. TIF District #6 Fund Tax Increment Financing District #6 (TIF 6) has completed its expenditure period as defined by Wisconsin State Statutes. The TIF remains open to accumulate funds to pay remaining principal, interest, and related debt service costs. TIF 6 is expected to close at the end of its life in 2020. PRO PRIETARY FUNDS Enterprise Funds Enterprise funds are established to account for operations that are similar to those of a private business. User fees are established and revised to ensure that revenues are adequate to meet all necessary expenses. All enterprise funds are considered major funds. Sun Prairie has the following enterprise funds: Water Pollution Control Facility This fund accounts for costs associated with the management and operations of the City’s wastewater treatment plant. 29 City of Sun Prairie 2019 Budget FINANCIAL STRUCTURE & ORGANIZATION Stormwater Utility The Stormwater Utility is responsible for meeting federal and state watershed requirements and maintain stormwater detention ponds and conveyances. The Engineering and Public Works Departments jointly administer the Utility. Sun Prairie Utilities Sun Prairie Utilities provides water and electric services within the City. In 2017, Sun Prairie Utilities’ sold fiber optic internet assets and responsibilities to a private internet provider, TDS. Internal Service Funds Fleet In-service Fund The fleet in-service fund is an internal service fund. The fund accounts for goods and services related to fleet operations provided to other departments or agencies of the City on a cost reimbursement basis. Healthcare In-service Fund This fund accounts for Health Savings Account payments to employees. It also accounts for health care and dental premiums. PER MANENT FUNDS The City of Sun Prairie is the fiscal agent for: The Ashley Trust Fund The Charles David Ashley Foundation made a contribution to the City of Sun Prairie in 1976. The fund was created with the requirement for the principle to remain invested. The fund’s income is awarded each year to a citizen of the City of Sun Prairie who has done the most good for the City during the year. The Library Trust Fund The Sun Prairie Library received a bequest of stocks in 1958. The conditions of the bequest require the original bequest to remain unspent. The income must be spent 50% on the purchase of books and 50% on the purchase of equipment for operations. AGENCY FUND Multijurisdictional Public Safety Information System Commission (MPSISC) The City of Sun Prairie is the fiscal agent for the MPSISC, which is a joint venture between five cities for the management of public safety information system infrastructure. 30 City of Sun Prairie 2019 Budget FINANCIAL STRUCTURE & ORGANIZATION CO MPONENT UNITS The City acts as the fiduciary for two component units that are included in the annual budget. Component units are legally separate from the City while the city remains financially accountable for the entity. The Business Improvement District This district is a component unit of the City of Sun Prairie. The Business Improvement District is a separate district with boundaries that incorporate downtown Sun Prairie. The District is authorized to levy special assessments to fund its operations. Separate financial statements are issued for the Business Improvement District. The Community Development Authority (CDA) The CDA is a component unit of the City of Sun Prairie. The Community Development Authority (CDA) leases select TIF property and improvements to the City. Currently the CDA is leasing improvements to TIF 8. 31 City of Sun Prairie 2019 Budget FUNDS BY TYPE GENERAL FUND SPECIAL REVENUE FUNDS GENERAL GOVERNMENT FUND # FUND 200 GRANTS AND DONATIONS DEPT # DEPARTMENT 210 TRANSPORTATION IMPACT FEE FUND 110 MAYOR 220 SUN PRAIRIE MEDIA CENTER FUND 115 COUNCIL 230 REFUSE & RECYCLE FUND 120 MUNICIPAL COURT 240 REVOLVING LOAN FUND 130 CITY ATTORNEY 250 PARK FUND 140 CITY CLERK 251 STREET TREE FUND 150 ADMINISTRATION 260 LIBRARY FUND 155 HUMAN RESOURCES 270 TOURISM FUND 160 FINANCE 275 TRANSIT FUND 165 RISK MANAGEMENT 280 RECREATION FUND 170 ASSESSING 180 INFORMATION TECHNOLOGY CAPITAL PROJECT FUNDS 185 BUILDING MAINTENANCE FUND # FUND 400 CAPITAL PROJECTS FUND 490 DEVELOPMENT PROJECTS FUND 508 TIF DISTRICT NO. 8 FUND PUBLIC SAFETY 509 TIF DISTRICT NO. 9 FUND DEPT # DEPARTMENT 511 TIF DISTRICT NO. 11 FUND 210 POLICE DEPARTMENT 512 TIF DISTRICT NO. 12 FUND 220 FIRE DEPARTMENT 513 TIF DISTRICT NO. 13 FUND 230 EMERGENCY MEDICAL SERVICE 240 BUILDING INSPECTION DEBT SERVICE FUNDS 250 EMERGENCY MANAGEMENT FUND # FUND 300 DEBT SERVICE FUND 506 TIF DISTRICT NO. 6 FUND PUBLIC WORKS ENTERPRISE FUNDS DEPT # DEPARTMENT FUND # FUND 310 PUBLIC WORKS 610 WASTEWATER UTILITY 330 ENGINEERING 650 STORMWATER UTILITY 699 SUN PRAIRIE UTILITIES 700 FLEET INSERVICE FUND 750 HEALTH INSERVICE FUND CULTURE, RECREATION, CONSV, DEVELOPMENT DEPT # DEPARTMENT PERMANENT FUNDS 530 MUSEUM FUND # FUND 541 SENIOR CITIZEN PROGRAM 697 ASHLEY TRUST FUND 542 YOUTH & FAMILIES 698 LIBRARY TRUST FUND 545 YOUTH PROGRAMS 549 CEMETERY COMPONENT UNITS 550 PARKS & RECREATION FUND # FUND 255 FAMILY AQUATIC CENTER 810 BUSINESS IMPROVEMENT DISTRICT 610 PLANNING 850 COMMUNITY DEVELOPMENT AUTHORITY 620 ECONOMIC DEVELOPMENT 650 FORESTRY AGENCY FUND 690 TRANSFERS 900 MPSISC 32 City of Sun Prairie 2019 Budget Business Grants & Sun Prairie Street Public TIF Sun Prairie Fleet Improvement Department Division Functional Area General Donations Media Center Sanitation Trees Library Transportation Recreation Districts Wastewater Stormwater Utilities Inservice District General Government X Municipal Court General Government X General Government City Attorney General Government X X X X X Human Resources General Government X X X X X City Administrator General Government X X X X General Government City Clerk General Government X Finance General Government X X X X X Assessing General Government X Information Technology General Government X X X X Police Public Safey X X Public Safey X Emergency Medical Services Public Safey X X Public Works Public Works X X X X Public Works - Forestry Conservation & Development X X Public Works - Parks Maintenance Culture, Recreation, & Education X Engineering Public Works X X X X Recreation Culture, Recreation, & Education X X X Historical Museum Culture, Recreation, & Education X X Water Pollution Control Facility Special Revenue Fund X Sun Prairie Public Library Special Revenue Fund X X Community Development Planning Conservation & Development X X Building Inspection Public Safey X Building Maintenance General Government X Economic Development Conservation & Development X X X Sun Prairie Media Center Special Revenue Fund X Sun Prairie Utilities Enterprise Fund X Public Services City Attorney Mayor and Council Administrative Services Fire Department GENERAL GOVERNMENT Funding Sources 33 City of Sun Prairie 2019 Budget THIS PAGE LEFT BLANK INTENTIONALLY 2019 Budget Initiative Summary Department Other General Fund Building Maint. WWTP Storm Council Dept Description Request Revenues Balance Fund CATV Fund Water Approved Revenue Initiatives Permit Fee Increase (60,000) - - - - - - - (60,000) (60,000) (60,000)$ -$ -$ -$ -$ -$ -$ -$ (60,000)$ (60,000)$ Mayor, Council, and Committees Elected Official Stipend Increase 936 936 936 Colonial Club Funding 10,000 10,000 10,000 Community Schools 30,000 30,000 30,000 On-Street Bicycle Facilities 27,039 15,000 15,000 Transit Vehicle 39,000 31,200 7,800 39,000 - Transit Additional Hours 80,375 62,693 80,375 17,682 Madison Area Transportation Planning Board Contribution 2,000 2,000 2,000 Metro Transit Commuter Bus 123,528 66,890 - - - - - - 123,528 56,638 312,878$ 160,783$ 7,800$ -$ -$ -$ -$ -$ 300,839$ 132,256$ Clerk's Office/Elections 1 Tabulator & Modem Upgrade 8,975 8,975 8,975 - 2 Voter Registration Mailing 1,600 - - - - - - - 1,600 1,600 10,575$ -$ 8,975$ -$ -$ -$ -$ -$ 10,575$ 1,600$ Administration 1 Strategic Planning 25,000 - - - - - 5,000 5,000 25,000 15,000 25,000$ -$ -$ -$ -$ -$ 5,000$ 5,000$ 25,000$ 15,000$ Human Resources 1 Employee Recognition Program 10,000 5,000 5,000 2 Minority Recruitment 4,500 4,500 4,500 3 Wellness 20,000 - - - - - - - 20,000 20,000 34,500$ -$ -$ -$ -$ -$ -$ -$ 29,500$ 29,500$ Information Technology 1 Anitvirus Upgrades 8,000 2,500 1,500 8,000 4,000 2 Website ADA Compliance 4,000 - - - - - 1,000 1,000 4,000 2,000 12,000$ -$ -$ -$ -$ -$ 3,500$ 2,500$ 12,000$ 6,000$ GIS 1 GIS Tech LTE to FT 63,374 14,040 24,667 24,667 63,374 - 2 Aerial Imagery Flight 22,100 22,100 - - - - - - 22,100 - 85,474$ 36,140$ -$ -$ -$ -$ 24,667$ 24,667$ 85,474$ -$ Building Maintenance 1 Building Maintenance Technician 71,568 17,224 52,562 35,338 2 Police Dept. First Floor Carpet Replacement 24,000 24,000 24,000 - 3 Fire/EMS East Furnaces 7,000 7,000 7,000 - 4 Fire/EMS East Garage Door Openers 11,000 11,000 11,000 - 5 Dispatch Carpet Replacement 8,000 8,000 8,000 - 6 Police Dept. East Office Painting 16,500 16,500 16,500 - 7 Police Dept. Guest/Conference Room Chairs 20,000 20,000 20,000 - 8 Police Dept. Task Chairs 12,020 12,020 12,020 - 9 Table Saw and Cordless Tools 4,700 4,700 4,700 - 10 Fire East Dishwasher 2,400 2,400 2,400 - 11 City Hall Chair Replacement 42,000 - - 42,000 - - - - 42,000 - 219,188$ 17,224$ 4,700$ 142,920$ -$ -$ -$ -$ 200,182$ 35,338$ Council Approved Tax Levy Library Special Revenue 35 City of Sun Prairie 2019 Budget 2019 Budget Initiative Summary Department Other General Fund Building Maint. WWTP Storm Council Dept Description Request Revenues Balance Fund CATV Fund Water Approved Council Approved Tax Levy Library Special Revenue Police Department 1 Lieutenant 142,922 - - - - - - - 107,814 107,814 142,922$ -$ -$ -$ -$ -$ -$ -$ 107,814$ 107,814$ Emergency Medical Service 1 Peak Hours Ambulance 103,660 53,674 - - - - - - 103,660 49,986 103,660$ 53,674$ -$ -$ -$ -$ -$ -$ 103,660$ 49,986$ Building Inspection 1 Assistant Building Inspector 89,164 - - - - - - - 65,606 65,606 89,164$ -$ -$ -$ -$ -$ -$ -$ 65,606$ 65,606$ Public Works 1 Streets Maintenance Worker 67,632 - - - - - - - 49,557 49,557 67,632$ -$ -$ -$ -$ -$ -$ -$ 49,557$ 49,557$ Engineering 1 Infrastructure Asset Management Software 75,000 45,000 - - - - 15,000 15,000 75,000 - 75,000$ 45,000$ -$ -$ -$ -$ 15,000$ 15,000$ 75,000$ -$ Parks & Recreation 1 PT Administrative Assistant 28,137 28,137 28,137 2 FAC Management Restructure 10,811 - - - - - - - 10,811 10,811 38,948$ -$ -$ -$ -$ -$ -$ -$ 38,948$ 38,948$ Parks Maintenance 1 Street Scapes PT to FT 25,330 - - - - - - - 25,330 25,330 25,330$ -$ -$ -$ -$ -$ -$ -$ 25,330$ 25,330$ Sun Prairie Media Center 1 Studio Rewiring 5,000 5,000 5,000 - 2 TelVue Hypercaster 15,000 - - - 15,000 - - - 15,000 - 20,000$ -$ -$ -$ 20,000$ -$ -$ -$ 20,000$ - Library 1 Library Assistant I (Information Desk) 15,093 15,093 15,093 2 Self Checkout Kiosks 10,800 10,800 10,800 3 Library Assistant I (Adult Services) 15,093 15,093 15,093 4 Library Page 1 5,815 5,815 5,815 5 Fundraising 40,000 40,000 40,000 - 6 Youth Services Programs 2,500 - - - - - - - 2,500 2,500 89,301$ -$ -$ -$ -$ 40,000$ -$ -$ 89,301$ 49,301$ Wastewater Treatment Plan 1 WWTP Tech I (July 1st) 36,422 36,422 36,422 - 2 Television Inspection Equipment 70,500 - - - - - 70,500 - 70,500 - 106,922$ -$ -$ -$ -$ -$ 106,922$ -$ 106,922$ -$ Stormwater 1 Crew Leader 12,299 - - - - - - 12,299 12,299 - 12,299$ -$ -$ -$ -$ -$ -$ 12,299$ 12,299$ -$ Fleet 1 Fleet Contribution 50,000 - - - - - - 50,000 50,000 50,000$ -$ -$ -$ -$ -$ -$ -$ 50,000$ 50,000$ GRAND TOTAL - ALL INITIATIVES 1,460,794$ 312,821$ 21,475$ 142,920$ 20,000$ 40,000$ 155,089$ 59,466$ 1,408,008$ 656,237$ 36 City of Sun Prairie 2019 Budget Increase Expenditures Revenues Fund Balance Tax Levy Borrowing Notes 10/23/2018 Amendment 1 123,528 66,890 56,000 Madison Metro Bus Services Amendment 2 (1,000) (1,000) International Fair 10/30/2018 Amendment 3 638 638 Correct Madison Metro Bus Service Amendment 4 7,800 (7,800) Change fund source for Transit Vehicle 8,975 (8,975) Change fund source for Tabulator & Modem 4,700 (4,700) Change fund source for Table Saw & Cordless Tools 15,093 15,093 Add Library Asssitant I (Adult Services) 5,815 5,815 Add Library Page I Amendment 3 2,500 2,500 Add Library Youth Services Programming Amendment 4 5,000 5,000 Increase Bicycle Lane Street Striping 11/13/2018 Amendment 5 (25,000) (25,000) Remove Election Technology Amendment 6 (25,000) (25,000) Reduce Building Maintenance Annual Contribution Total Amendments $101,574 $66,890 $21,475 $12,571 - SUMMARY OF AMENDMENTS 37 City of Sun Prairie 2019 Budget THIS PAGE LEFT BLANK INTENTIONALLY __________________ ___________________________________________________________________ The primary factors that impact City of Sun Prairie revenue and expenditures are city growth, levy limits, state aids, and expenditure restraint. Total revenue for 2019 is $112.7 million of which $77.3 million will be used to fund operations. Funding sources include fees, utility rates, and intergovernmental funds. The city’s largest operating revenue source is property taxes; 2019 property taxes will provide $16.9 million in revenue. The state of Wisconsin restricts property tax levies through levy limits. Currently the city is well within the state imposed levy limit, however, it expects to meet this limit as early as 2022. The levy limit can be increased by net new construction and non-recurring adjustments, such as a tax increment district closure. The City of Sun Prairie continues to grow; this growth impacts both revenues and expenditures. The net new construction increase for 2018 (budget year 2019) was 4.83%, a significant increase over the 2017 value of 2.295%. The 2018 increase was larger due to the construction of a hotel and several apartment complexes. The city does not expect to maintain this level of new growth and is forecasting a five-year average future increase of 1.52%. We use a conservative estimate of 50% of the prior five year average. This reduction in new construction will have an effect in various ways. In addition to net new construction, the city is experiencing appreciation of existing properties. Properties increased in value on average 6.16% in 2018 and 5.59% in 2017. Net New Construction Net New Total as a percent of Construction Equalized Value Equalized Value 2014 44,732,500 2,413,488,900 1.85% 2015 82,736,600 2,566,183,900 3.22% 2016 75,325,100 2,772,245,800 2.72% 2017 63,614,800 2,984,707,700 2.13% NET NEW CONSTRUCTION AS A PERCENT OF EQUALIZED VALUE Intergo vernmental Revenue The State provides the city with funding through shared revenue, state aid, and expenditure restraint programs. In addition, it provides aids funding specific to roads and periodically provides grant funding opportunities. State shared revenue has remained consistent for the past several years and is expected to continue into the future. State shared revenues are distributed based on population, property values, and other factors. The city’s increasing property values would reduce state shared revenues; however, the city is also seeing a growth in population that is offsetting the property value increase. OVERVIEW: REVENUES & EXPENDITURES 39 City of Sun Prairie 2019 Budget The state provides funds to compensate for the loss of property taxes on computer related equipment. The state previously used equipment market value to calculate the payment. During the 2017-19 state budget, this program was changed; the 2019 payment was calculated using an inflationary factor on the 2018 aid amount. Future payments will be frozen at the 2018 amount. The city receives monies through the expenditure restraint program based on a formula that restricts the general fund expenditure growth rate. This limit is calculated using 60% of net new construction capped at 2% plus a CPI factor. Due to the growth of the city in 2018, 0.89% of net new construction was not available for increases in expenditures due to the cap. 2019 2018 2017 2016 2015 State Shared Revenue 694,988 698,166 689,245 691,403 688,629 State Aid - Expempt Computers 253,770 284,529 250,094 289,632 373,372 State Aid - Personal Property 118,006 - - - - 1,066,764 982,695 939,339 981,035 1,062,001 Percent Change 8.55% 4.62% -4.25% -7.62% State Expenditure Restraint - 557,329 582,873 570,852 569,947 -4.38% 2.11% 0.16% STATE SHARED REVENUE The sta te provides a financial incentive, called the expenditure restraint payment, to municipalities that limit growth in spending. The incentive payment is received the year after a city expends less than the restraint limit. The 2018 budgeted general fund expenditures exceeded the limit imposed by expenditure restraint, which disqualified the city for these funds ($550,000) in the 2019 budget. The city was able to compensate for the loss of these funds from the closure of tax increment financing district 7 (TID7) in 2017. (Closing a tax increment district has the effect of increasing the amount of property tax levy available to the city, as the property tax is no longer restricted to use within the district and is instead available for any city need.) The city received $347,000 that was set aside for the purpose of exceeding the expenditure restraint limit and resetting the base calculation of general fund expenditures. The 2019 budget will qualify for expenditure restraint funds that will be received in 2020. Unless the growth of the city slows, it is expected that the city will have to exceed the limit every two years to continue receiving the funds based on the current expenditure forecast. In 2018, the state passed an exemption of personal property taxes for machinery and equipment. The State then created a new state aid to compensate for this loss, however; this aid is fixed and will not increase in future years. As the city grows, the property tax revenues from this exemption will need to be made up by all remaining taxable property. The increased construction activity has added to the city’s license and permit revenue through increased building permits. It would be to the city’s detriment to use the temporary upturn in building related revenues for permanent operating cost increases. Therefore, the 2019 budget plans to expend the additional revenue from licenses and permits to pay for one-time expenditures that can be eliminated in future budgets. The level of income from building permits is projected to slowly decline in the near future. 40 City of Sun Prairie 2019 Budget Utility Revenue The city reviews the rates for utility charges annually to assure that the rates create a sustainable environment for the utility funds. The 2019 budget includes a rate increase for both the Water Pollution Control Facility and the Storm Water Utility. The rate increases are driven by increased infrastructure construction in the Storm Water utility and a plant expansion in the Wastewater Utility. The Wisconsin Public Service Commission (PSC) regulates rates for the Electric Utility and the Water Utility. The city’s Water Utility has submitted a plan to provide financial assistance to property owners who need to replace a lead service line. The plan requires PSC approval. The plan would include a rate increase to cover the additional utility cost ($150,000) of the program. 41 City of Sun Prairie 2019 Budget THIS PAGE LEFT BLANK INTENTIONALLY FY 2017 FY 2018 % FY 2018 % FY 2019 % Actual Budget Change Revised Change Budget Change General Fund 20,850,459   22,153,411         6.2% 25,559,785  15.4% 26,352,188         3.1% Special Revenue Funds 5,154,872     3,559,173           ‐31.0% 3,268,123      ‐8.2% 6,658,699            103.7% Debt Service 6,826,128     6,643,514           ‐2.7% 6 ,761,776      1.8% 6,910,771            2.2% Capital Projects Fund 9,940,207     20,984,809         111.1% 24,700,095  17.7% 28,749,508         16.4% Enterprise Funds 46,373,143   51,443,938         10.9% 51,362,994  ‐0.2% 51,721,970         0.7% Internal Service Fund 1,821,988     1,432,274           ‐21.4% 1,838,183      28.3% 5,218,033            183.9% Permanent Funds 60,800           5,002 ‐91.8% 5,002               0.0% 25,002                 399.8% Total Revenues/Resources 91,027,597   106,222,121       16.7% 113,495,958   6.8% 125,636,171       10.7% FY 2017 FY 2018 % FY 2018 % FY 2019 % Actual Budget Change Revised Change Budget Change General Fund 20,313,714   22,597,273         11.2% 25,633,803  13.4% 26,352,188         2.8% Special Revenue Funds 4,887,337     5,214,543           6.7% 4,805,621      ‐7.8% 6,190,210            28.8% Debt Service Funds 7,099,098     6,633,701           ‐6.6% 6 ,633,701      0.0% 6,911,809            4.2% Capital Projects Fund 16,759,462   23,071,501         37.7% 25,556,128  10.8% 29,083,791         13.8% Enterprise Funds 34,532,666   53,333,393         54.4% 55,518,731  4.1% 47,640,989         ‐14.2% Internal Service Fund 1,337,984     2,357,698           76.2% 2,731,646      15.9% 6,027,394            120.7% Permanent Funds 20,756           5,002 ‐75.9% 5,002               0.0% 5,002 0.0% Total Expenditures/Uses 84,951,017   113,213,111       33.3% 120,884,632   6.8% 122,211,383       1.1% REVENUE /RESOURCES EXPENDITURES/USES BUDGET SUMMARIES Budget Comparison By Fund 43 City of Sun Prairie 2019 Budget 2019 APPROVED SUMMARY All Fund Types General  Special Debt Service Capit al Enterprise Internal Service Per manent Component Fund Revenue Funds Projects Fund Funds Funds Funds Units Revenues Taxes 17,116,671    228,665       6,577,524     3,820,608          ‐                ‐   ‐                ‐                Special Assessments 3,500             ‐               ‐                 ‐ ‐                ‐   ‐               102,000      Intergovernmental 2,747,812     1,223,802   800                331,532             100,000       31,200                 ‐                ‐                Licenses and Permits 789,945         423,906      ‐                 ‐ ‐                ‐   ‐                ‐                Fines and Forteitures 172,000         13,500          ‐                 ‐ ‐                ‐  ‐                ‐                Charges for Services 1,903,024     2,124,132   ‐                314,500             40,051, 928 ‐  ‐                ‐                Interdepartmental Charges ‐                 ‐               ‐                 ‐ ‐               4, 216,557            ‐                ‐                Other 769,150         106,274      61,925          2,313,000          2,588,665  1,822  25,002          188,203      General Obligation Debt ‐                 ‐               ‐                21, 722,675        6,853,257  842,650               ‐                ‐                Total Revenues 23,502,102   4,120,279    6,640,249   28,502,315        49,593,850 5,092,229            25,002          290,203      Transfers In 2,151,887     2,143,322   ‐                185,093             ‐                50,000                 ‐               ‐                Transfers Out 1,947,896     430,519      ‐                347,260             1,804,627   ‐   ‐                ‐                Fund Balance Appl/Cash Reserves* 798,199         395,098      270,522        62,100               2, 128,120  75,804                 ‐                7,024            Total Funding Sources 24,504,292   6,228,180    6,910,771   28,402,248        49,917,343 5,218,033            25,002          297,227      Expenditures General Government 4,832,472     ‐               ‐                 ‐ ‐                ‐  ‐                ‐                Public Safety 12,790,035   29,355         ‐                 ‐ ‐                ‐  ‐                ‐                Public Works 3,204,034     2,588,316   ‐                 ‐ ‐                ‐   ‐                ‐                Health and Human Resources 332,332         ‐               ‐                 ‐ ‐                ‐   ‐                ‐                Culture, Recreation, Education 2,101,441     2,992,020   ‐                 ‐ ‐                ‐   5,002            ‐                Conservation and Development 941,310         150,000      ‐                 ‐ ‐                ‐   ‐                ‐                Water Polution Control Facility ‐                 ‐               ‐                 ‐ 2,617,297   ‐   ‐                ‐                Stormwater Facility ‐                 ‐               ‐                 ‐ 1,100,126   ‐   ‐                ‐                Sun Prairie Utilities ‐                 ‐               ‐                 ‐ 30,156,776 ‐  ‐                ‐                Fleet Inservice Fund ‐                 ‐               ‐                 ‐ ‐               648,543               ‐                ‐                Health Insurance Fund ‐                 ‐               ‐                 ‐ ‐               2, 801,480            ‐                ‐                Business Improvement District ‐                 ‐               ‐                 ‐ ‐                ‐   ‐               132,024      Capital Outlay ‐                 ‐               2,875            18,289,522        9,035,097  2,255,508            ‐                ‐                Debt Service ‐                 ‐              6, 908,934     10,447,009        2,927,066  321,863               ‐               165,203      Contingency 302,668        ‐               ‐                ‐ ‐               ‐ ‐                ‐               Total Expenditures 24,504,292   5,759,691    6,911,809   28,736,531        45,836,362 6,027,394            5,002           297,227      44 City of Sun Prairie 2019 Budget BUDGET SUMMARY All Fund Types Projected Projected Property 2019 Beginning 2019 Ending Tax Levy FUND TYPE Fund Balance Revenues Expenditures Fund Balance Contributi on GENERAL FUND 10,729,613$              26,452,188 $        26,452,188 $            10,729,614 $                 16,911,461 $            SPECIAL REVENUE FUNDS Park Improvement Fund 1,681,243                   424,250                 278,000                     1,827,493                     ‐                                  Street Tree Fund 213,955                      70,000                   150,000                    133,955                         ‐                                  WDF‐Revolving Loan Fund 153,495                      600                         ‐                                  154,095                        ‐                                  Grants and Donations Fund 387,523                      57,177                   302,603                    142,097                         ‐                                  Sun Prairie Media Fund 165,391                      440,828                 440,828                     165,391                         ‐                                  Transportation Impact Fee Fund 1,284,160                   320,000                 110,093                     1,494,067                     ‐                                  Sanitation Fund 302,690                      1,438,463             1,438,463                 302,690                         ‐                                  Library Fund 282,191 2,212,931 2,212,931 282,191 ‐                                 Recreation Fund ‐                               69,506 63,939 5,567                             Tourism Fund ‐                               472,032 43,500 428,532                        Transportation Fund ‐                               1,152,912 1, 149,853 3,059                                  Total Special Revenue Funds 4,470,648                   6,658,699            6,190,210                4,939,137                     ‐                                 CAPITAL PROJECTS FUNDS Capital Projects 73,700                         12,788,126          13,103,286              (241,460)                       ‐                                 TIF No. 8 (1,454,196)                  1,930,199             1,953,872                (1,477,869)                    ‐                                 TIF No. 9 (604,698)                     5,409,944             5,140,184                (334,938)                       ‐                                 TIF No. 11 15,115                         367,371                242,519                    139,967                        ‐                                 TIF No. 12 (531,593)                     4,016,469             4,449,304                (964,428)                       TIF No . 13 1,464,818                   3,937,399             3,894,626                1,507,591                     Development Projects (123,982) 300,000 300,000 (123,982) ‐                                      Total Capital Projects Funds (1,160,836)                  28,749,508          29,083,791              (1,495,119)                    ‐                                 DEBT SERVICE FUNDS Debt Service Fund 400,664                      6,763,731             6,763,731                400,664                        6,449,889                TIF No. 6 (250,891) 147,040 148,078 (251,929) ‐                                      Total Debt Service Funds 149,773                      6,910,771            6,911,809                148,735                        6,449,889                PERMANENT FUNDS Ashley Trust Fund 1,000                           2                            2                                1,000                             Library Trust Fund 448,618                      25,000                  5,000                        468,618                             Total Permanent Funds 449,618                       25,002                   5,002                         469,618                        ENTERPRISE FUNDS Fleet Inservice 3,959,610                   2,416,553              3,225,914                 3,150,249                     Healthcare Inservice Fund ‐                                   2,801,480             2,801,480                 ‐                                     Water Pollution Control 50,224,860                 8,274,454             7,379,726                 51,119,588                   ‐                                 Stormwater Utility 40,583,502                 8,140,104             7,729,816                 40,993,790                   ‐                                 Water & Light 77,190,799                 35,307,412          32,531,447              79,966,764                   ‐                                      Total Enterprise Funds 167,999,161              56,940,003          53,668,383              172,080,142                 ‐                                 AGENCY FUNDS MPSISC 290,052                      599,517                599,517                    290,052                             Total Agency Funds 290,052                       599,517                 599,517                     290,052                         COMPONENT UNITS Business Improvement District 13,669                         132,024                132,024                     13,669                           ‐                                 Community Development Authority 288,061                      165,203                165,203                    288,061                        ‐                                      Total Component Units 301,730                      297,227                297,227                    301,730                        ‐                                 Grand Total $182,740,980 $126,008,396 $122,603,608 $186,956,168 $23, 361,350 23,361,350             TOTAL CITY PROPERTY TAX LEVY CONTRIBUTION 2019 APPROVED BUDGET 45 City of Sun Prairie 2019 Budget THIS PAGE LEFT BLANK INTENTIONALLY 2019 2019 2016 2017 AMENDED RECOMMEND APPROVED ACTUALS ACTUALS PROJECTED BUDGET BUDGET BUDGET TAXES (EXCLUDING LEVY) 128,652              130,763              164,439              144,705              205,210                  205,210   SPECIAL ASSESSMENTS 19,500                4,434                   3,600                   15,500                3,500   3,500 LICENSES AND PERMITS 482,874              533,275              900,736              592,600              789,945                 789,945   FINES,FORFEITS & PENALTIES 192,788              191,014              165,055              188,000              172,000                 172,000   PUBLIC CHARGES FOR SERVICES 1,525,024           1,409,067           1,614,640           1,626,640           1,903,024              1,903,024   INVESTMENT INCOME 28,648                57,036                180,000              65,000                140,000                 140,000   MISCELLANEOUS REVENUE 895,347              497,216              205,157              382,618              247,199                 247,199   OTHER FINANCING SOURCES 2,255,511           2,239,925           2,272,352           2,365,232           2,533,838              2,533,838  LOCAL REVENUES 5,528,344           5,062,730           5,505,979           5,380,295           5,994,716               5,994,716   INTERGOVERNMENTAL REVENUE 3,836,072           3,821,053           3,226,207           3,219,270           2,747,812              2,747,812  TOTAL REVENUES 9,364,416           8,883,783           8,732,186           8,599,565           8,742,528               8,742,528   USE OF FUND BALANCE ‐  85,553               ‐   588,554              626,724                 798,199  TOTAL REVENUE & FUND BALANCE 9,364,416           8,883,783           8,732,186           9,188,119           9,369,252               9,540,727   GENERAL PROPERTY TAX LEVY 12,890,432        13,536,285        15,730,735        15,715,348        16,898,890            16,911,461  TOTAL SOURCES 22,254,848        22,420,068         24,462,921         24,903,467         26,268,142             26,452,188  2018 2019 GENERAL FUND REVENUES LOCAL REVENUES,  $5,994,716  INTERGOVERNMENTAL  REVENUE,  $2,747,812  USE OF FUND BALANCE,  $798,199  GENERAL PROPERTY TAX  LEVY,  $16,911,461  GENERAL FUND Revenue Function Summary 47 City of Sun Prairie 2019 Budget 2016 2017 8/31/2018 2018 2018 2019 INCREASE ACTUAL ACTUAL ACTUAL PROJECTED BUDGET APPROVED (DECREASE) PROPERTY TAXES GENERAL PROPERTY TAXES 10004000‐401000 13,546,267$    14,299,794$    15,715,346$    15,730,650$    15,715,348$    16,911,461$   1,196,113$        ILLEGAL TAXES 10004000‐401500 (10,521)            (919)                  (216)                  (216)                  ‐   ‐                    ‐ OMITTED PROPERTY TAXES 10004000‐402000 ‐  ‐   301                   301                   ‐   ‐                    ‐ PROPERTY TAX CHARGEBACKS 10004000‐403000 539                   143                   ‐   ‐   ‐   ‐                    ‐ SUB‐TOTAL 13,536,285      14,299,018      15,715,431      15,730,735      15,715,348      16,911,461     1,196,113          OTHER TAXES PUBLIC ACCOMODATION TAX 10004100‐414000 22,628              32,423              17,326              57,231              34,554              98,000             63,446               PAYMENTS IN LIEU OF TAXES 10004100‐415000 106,794            108,136            38,183              105,408            108,151            105,410           (2,741)                INTEREST AND PENALTY ON TAXES 10004100‐418000 1,341                 2,180                1,751                1,800                2,000                1,800               (200) SUB‐TOTAL 130,763            142,739            57,261              164,439            144,705            205,210           60,505               SPECIAL ASSESSMENTS SPECIAL ASSESSMENTS 10004200‐421000 1,343                1,091                ‐   ‐   ‐   ‐                    ‐ INTEREST SPECIAL ASSESSMENTS 10004200‐428000 1,115                883                   575                   600                   500                   500                  ‐ DELQ SA HELD BY COUNTY 10004200‐429000 1,976                9,527                ‐   3,000                15,000              3,000               (12,000)              SUB‐TOTAL 4,434                11,501              575                   3,600                15,500              3,500               (12,000)              INTERGOVERNMENTAL REVENUE FEDERAL GRANTS ‐ POLICE 10004300‐432205 ‐  2,759                ‐   ‐   ‐   ‐                    ‐ STATE SHARED REVENUE 10004300‐434100 691,403            689,245            102,964            686,425            686,424            694,988           8,564                 STATE EXPENDITURE RESTRAINT 10004300‐434200 570,852            582,873            557,329            557,329            557,329            ‐                    (557,329)            STATE AID ‐ EXEMPT COMPUTERS 10004300‐434300 289,632            250,094            284,529            284,529            253,770            253,770           ‐ STATE FIRE INSURANCE TAX 10004300‐434400 103,188            117,213            120,244            120,244            120,000            120,000           ‐ STATE AID ‐ PERSONAL PROPERTY 10004300‐434500 ‐  ‐   ‐   ‐   ‐   118,006           118,006             STATE GRANTS ‐ GENERAL 10004300‐435000 ‐  ‐   ‐   ‐   1,000                ‐                    (1,000)                STATE GRANTS ‐ POLICE 10004300‐435210 25,723              11,046              ‐   ‐   ‐   ‐                    ‐ STATE AID ‐ ROAD ALLOTMENT 10004300‐435310 1,513,602        1,362,242        1,032,133        1,376,177        1,377,270        1,361,239       (16,031)              STATE AID ‐ CONNECTING STREETS 10004300‐435330 53,960               54 ,676              41,233              54,977              54,977              54,939             (38) COUNTY AID ‐ LIBRARY 10004300‐437520 424,164            ‐   ‐   ‐   ‐   ‐                    ‐ SCHOOL DISTRICT ‐ PD LIASION 10004300‐438210 148,529            155,433            81,803              146,526            161,500            144,870           (16,630)              MISCELLANEOUS GRANTS 10004300‐438215 ‐  2,000                ‐   ‐   7,000                ‐                    (7,000)                SUB‐TOTAL 3,821,053        3,227,581        2,220,235        3,226,207        3,219,270        2,747,812       (471,458)            LICENSES AND PERMITS LIQUOR & MALT BEV. LICENSES 10004400‐441100 47,145              45,151              53,435              65,000              45,000              57,000             12,000               BARTENDER LICENSES 10004400‐441150 18,192              16,535              13,780              15,000              15,000              15,000             ‐ CIGARETTE LICENSES 10004400‐441200 2,750                2,600                2,525                2,525                2,600                2,600               ‐ OTHER BUSINESS LICENSES 10004400‐441900 10,503              12,417              10,125              11,215              12,000              11,300             (700) DOG LICENSES 10004400‐442200 11,006              9,906                5,550                10,671              10,000              10,000             ‐ CHICKEN KEEPING LICENSE 10004400‐442300 ‐  ‐   45 45 ‐   45 45   BUILDING PERMITS 10004400‐443100 118,098            258,643            141,165            204,051            145,000            192,000           47,000               OCCUPANCY PERMITS 10004400‐443150 8,925                19,988              12,150              17,121              15,000              15,000             ‐ PLUMBING PERMITS 10004400‐443200 57,082              150,361            87,767              127,809            74,500              104,000           29,500               ELECTRICAL PERMITS 10004400‐443300 64,572              149,259            87,404              126,272            84,000              112,000           28,000               HVAC PERMITS 10004400‐443400 64,433              144,081            100,448            145,737            78,500              112,000           33 ,500               STREET OPENING PERMITS 10004400‐443500 22,600              21,125              23,925              42,883              20,000              41,000             21,000               STORMWATER EROSION CONT FEE 10004400‐443852 38,005               32,772              28,032              44,538              30,000              40,000             10,000               ZONING AND PLAT APPROVAL FEES 10004400‐444100 43,110               40,530              36,125              47,973              35,000              41,000             6,000                 OTHER PERMITS AND FEES 10004400‐449300 20,428              28,276              21,479              33,628              20,000              31,000             11,000               WEIGHTS & MEASURES 10004400‐449400 6,426                5,486                514                   6,268                6,000                6,000               ‐ SUB‐TOTAL 533,275            937,130            624,470            900,736            592,600            789,945           197,345             FINES, FOREFEITS, AND PENALTIES COURT PENALTIES AND COSTS 10004500‐451100 142,454            124,342            96,074              125,036            140,000            126,000           (14,000)              PARKING VIOLATIONS 10004500‐451300 48,560              46,830              31,772              40,019              48,000              46,000             (2,000)                SUB‐TOTAL 191,014            171,172            127,846            165,055            188,000            172,000           (16,000)              PUBLIC CHARGES FOR SERVICES CLERK FEES 10004600‐461400 41,168              39,347              29,312              40,000              40,000              40,000             ‐ INFORMATION TECHNOLOGY FEES 10004600‐461800 38 38 144                   144                   ‐   ‐                    ‐ POLICE DEPARTMENT FEES 10004600‐462100 17,239              12,716              9,919                18,005              17,500              17,000             (500) POLICE ANIMAL POUND FEES 10004600‐462105 120                   180                   30 30 100                   ‐                    (100) AMBULANCE FEES 10004600‐462300 845,357            974,495            578,414            971,000            966,580            1,234,000       267,420             EMS TOWNSHIPS CHARGES 10004600‐462305 58,020              63,377              ‐   62,325              62,256              64,820             2,564                 BUILDING INSPECTION CHARGES 10004600‐462400 5,690                (79)   380                   511                   5,000                500                  (4,500)                SEWER  INSPECTION CHARGES 10004600‐462405 5,700                5,832                4,500                6,000                4,700                4,000               (700) HVAC PLAN REVIEW 10004600‐462410 ‐ 1,400                3,800                4,500                7,500                4,500               (3,000)                BUILDING PLAN REVIEW 10004600‐462420 ‐ 10,975              30,765              40,000              47,500              38,000             (9,500)                FIRE ALARM PLAN REVIEW 10004600‐462430 ‐ 1,260                980                   1,500                3,500                1,500               (2,000)                FIRE SUPPLY PLAN REVIEW 10004600‐462440 ‐ 3,760                1,940                3,500                3,500                3,500               ‐ PLUMBING PLAN REVIEW 10004600‐462450 ‐ 6,670                20,485              40,000              10,000              31,450             21,450               PUBLIC WORKS MISC CHARGES 10004600‐463100 19,545              16,306              9,754                10,000              18,000              16,675             (1,325)                ENGINEERING REVIEW FEES 10004600‐463305 7,610                22,052              11,746              15,500              10,600              15,000             4,400                 FUNCTION GENERAL FUND Revenues Function Detail 48 City of Sun Prairie 2019 Budget 2016 2017 8/31/2018 2018 2018 2019 INCREASE ACTUAL ACTUAL ACTUAL PROJECTED BUDGET APPROVED (DECREASE)FUNCTION GENERAL FUND Revenues Function Detail PARKS MISCELLANEOUS CHARGES 10004600‐465500 16,475               23,531               24,560               25,600               29,670               25,500              (4, 170)                FAMILY AQUATIC CENTER FEES 25504600‐465502 221,885            200,815            189,487            192,013            205,000            205,000           ‐ SUMMER RECREATION FEES 10004600‐465503 100,339            98,217              98,708              99,012              108,359            ‐                    (108,359)            WINTER RECREATION FEES 10004600‐465504 69,881              64,568              44,224              65,000              68,000              ‐                    (68,000)              DOG PARK USE FEES 10004600‐465505 ‐ 22,623              18,800              20,000              18,000              18,000             ‐ PLANNING MISC CHARGES 10004600‐466100 ‐ 200                   ‐  ‐   875                   ‐                    (875) ADULT PROGRAM FEES 10004600‐465510 ‐ ‐ ‐   ‐   ‐   50,872             50,872               PRESCHOOL PROGRAM FEES 10004600‐465511 ‐ ‐ ‐  ‐   ‐   36,218             36,218               YOUTH PROGRAM FEES 10004600‐465512 ‐ ‐ ‐   ‐   ‐   69,892             69,892               TEEN PROGRAM FEES 10004600‐465513 ‐ ‐ ‐  ‐   ‐   13,456             13,456               FAMILY & MISC PROGRAM FEES 10004600‐465514 ‐ ‐ ‐   ‐   ‐   9,141               9,141                 SPECIAL EVENT PROGRAM FEES 10004600‐465515 ‐ ‐ ‐  ‐   ‐   4, 000               4,000                 SUB‐TOTAL 1,409,067        1,568,283        1,077,946        1,614,640        1,626,640        1,903,024       276,384             INVESTMENT INCOME INVESTMENT INCOME 10004700‐471000 57,036              95,084              149,277            180,000            65,000              140,000           75,000               SUB‐TOTAL 57,036              95,084              149,277            180,000            65,000              140,000           75,000               MISCELLANEOUS REVENUE MISCELLANEOUS RENTS 10004800‐482100 25,724              13,699              8,928                9,200                4,485                5,985               1,500                 POLICE AUCTION 10004800‐483100 ‐ 3,993                ‐  ‐   500                   ‐                    (500) SALE OF MATERIAL AND EQUIPMENT 10004800‐483200 33,080               43,658              33,717              47,340              30,000              35,000             5,000                 INSURANCE DIVIDEND & RECOVERY 10004800‐484000 74,441               63,858              24,461              24,461              229,333            57,828             (171,505)            DONATIONS ‐ LIBRARY 10004800‐485520 453                   4,000                4,000                4,000                4,000                ‐                    (4,000)                DONATIONS ‐ CONCERTS IN THE PA 10004800‐485552 1,906                 2,650                3,000                3,000                1,300                ‐                    (1,300)                CAMERA REPLACEMENT 10004800‐488102 3,425                ‐ ‐  ‐   ‐  ‐                    ‐ PA YMENT FROM CATV 10004800‐488510 13,789              ‐ ‐   ‐   ‐   ‐                    ‐ PAYMENT FROM WWTP UTILITY 10004800‐488810 80,953              ‐ ‐  ‐   ‐   ‐                    ‐ PAYMENT FROM STORMWATER UTILTY 10004800‐488850 153,106            ‐ ‐   ‐   ‐   ‐                    ‐ PAYMENT FROM BID 10004800‐481610 ‐ ‐ ‐  ‐   ‐   58,386             58,386               MISCELLANEOUS REVENUES 10004800‐489000 91,677              66,699              103,017            108,500            113,000            90,000             (23,000)              AG USE PENALTIES 10004800‐489200 18,662              15,913              8,656                8,656                ‐   ‐                    ‐ SUB‐TOTAL 497,216            214,470            185,780            205,157            382,618            247,199           (135,419)            OTHER FINANCING SOURCES HUMAN RESOURCES CHARGEBACKS 10004900‐481550 5,000                 20,000              ‐  20,000              20,000              20,000             ‐ FINANCE CHARGEBACKS 10004900‐481600 ‐  ‐   ‐   2,400                2,400                2,400               ‐ ENGINEERING CHARGEBACKS 10004900‐483300 261,521            163,473            ‐   312,640            388,640            303,870           (84,770)              ECONOMIC DEV CHARGEBACKS 10004900‐486210 ‐  ‐   ‐   ‐   ‐   5 5 ,681             55,681               TRANSFER IN 10004900‐492100 185,332            85,152              87,796              117,061            117,061            347,260           230,199             TRANSFER IN ‐ PARK FUND 25504900‐492100 ‐  ‐   ‐   ‐   16,880              ‐                    (16,880)              TRANSFER IN ‐ W&L PILOT 10004900‐492199 1,788,072        1,751,696        ‐   1, 820,251        1,820,251        1,804,627       (15,624)              SUB‐TOTAL 2,239,925        2,020,321        87,796              2,272,352        2,365,232        2,533,838       168,606             FUND BALANCE APPLIED WMIC AMORTIZATION 34,374              34,374              34,374              ‐  34,374              ‐                    (34,374)              POLICE REPLACEMENT ‐  ‐   ‐   ‐   ‐   798,199           648,199             GENERAL FUND BALANCE 51,179              259,058            462,180            ‐  462,180            ‐                    (462,180)            BUILDING MAINTENANCE REPLACEMENT FUND ‐  ‐   92,000              ‐   92,000              ‐                    (92,000)              SUB‐TOTAL 85,553              293,432            588,554            ‐  588,554            798,199           5 9,645               GENERAL FUND REVENUES 22,505,621$    22,980,731$    20,835,170$    24,462,921$    24,903,467$    26,452,188$   1,398,721$        49 City of Sun Prairie 2019 Budget 2016 2017 2019 2019 ACTUAL ACTUAL PROJECTED RECOMMEND APPROVED EXPENDITURES EXPENDITURES EXPENDITURES BUDGET BUDGET BUDGET General Government 4,360,023                  4,218,871                  5,165,644              5,286,469              4,808,139 4,757,140                  Public Safety 10,288,497                10,854,381                11,966,869            12,161,220            12,790,035                 12,790,035                Public Works 2,690,441                  2,915,594                  3,060,229              2,865,569              3,199,034 3,204,034                  Health & Human Services 56,749  88,026   91,167   92,332   132,332  132,332  Culture, Rec and Education 1,549,566                  1,689,991                  2,009,178              2,074,266              2,151,441 2,301,441                  Conservation 740,297  546,845  916,591                 1,018,611              941,310  941,310  19,685,573                20,313,708                23,209,678            23,498,467            24,022,291                 24,126,292                Contingency/Fund Balance ‐  ‐  ‐  115,000                 378,000  378,000  Transfers 392,539  2,075,672                  2,019,089              2,019,089              1,867,850  1,947,896                  Total General Expenses 20,078,112                 22, 389,380                25, 228,767            25, 632,556            26, 268,141                 26, 452,188                2018 General Government 19% Public Safety 52% Public Works 13% Health & Human Services 1% Culture, Recreation and  Educ 9% Conservation 4% Contingency/Fund  Balance 2% 2019 GENERAL FUND EXPENDITURES BY FUNCTION GENERAL FUND Expenses Function Summary 50 City of Sun Prairie 2019 Budget 2016 2017 8/31/208 2018 2018 2019 INCREASE / ACTUAL ACTUAL ACTUAL PROJECTED BUDGET APPROVED (DECREASE) GENERAL GOVERNMENT DEPT MAYOR 110 38,546           29,174          29,174          39,966          39,672          41,632              1,960             COUNCIL 115 65,132           48,491          48,491         101,860        100,649        72,092              (28,557)        MUNICIPAL COURT 120 102,286         66,794          66,794         110,675        108,753        110,359            1,606             CITY ATTORNEY 130 221,522         148,527        148,527        236,270        220,986        231,597            10,611           CITY CLERK 140 316,543         200,812        200,812        315,281        305,020        377,462            72,442           ELECTIONS 140 28,767           87,833          87,833         130,196        134,998        53,125              (81,873)        ADMINISTRATION 150 264,144         183,860        183,860        286,121        284,073        355,486            71,413           HUMAN RESOURCES 155 298,628         214,926        214,926        334,238        327,544        368,819            41,275           FINANCE 160 542,434         369,678        369,678        544,387        543,087        564,534            21,447           RISK MANAGEMENT 165 410,439         144,679        144,679        803,578        800,204        172,375            (627,829)      ASSESSING 170 358,030         295,369        295,369        445,734        473,368        414,217            (59,151)        INFORMATION TECHNOLOGY 180 999,274         662,135        662,135       1,031,497    1,097,454    1,091,175         (6,279)           GIS 181 ‐                 79,580          79,580         111,276        115,681        120,213            4,532             BUILDING MAINTENANCE 320 573,126         367,993        367,993        674,565        734,980        784,054            49,074           SUB‐TOTAL 4,218,871     2,899,852    2,899,852    5,165,644    5,286,469    4,757,140         (529,329)      PUBLIC SAFETY DEPT POLICE DEPARTMENT 210 7,531,345     5,176,677    5,176,677    8,083,210    8,282,459    8,653,868         371,409        FIRE DEPARTMENT 220 1,158,482     870,841        870,841       1,292,984    1,298,065    1,399,977         101,912        EMERGENCY MEDICAL SERVICE 230 1,697,499      1,079,356    1,079,356    2,028,766    2,025,118    2,111,861         89,478           EMERGENCY MANAGEMENT 250 6,645            4,981            4,981            7,500            7,500            7,500                 ‐                 BUILDING INSPECTION 330 460,411         346,711        346,711        554,409        548,078        616,829            68,751           SUB‐TOTAL 10,854,381   7,478,566    7,478,566    11,966,869 12,161,220 12,790,035      631,550        PUBLIC WORKS DEPT PUBLIC WORKS DEPARTMENT 310 2,369,051     1,406,321    1,406,321    2,392,676    2,202,570    2,546,175         343,605        ENGINEERING 330 546,543         405,176        405,176        667,553        662,999        657,859            (5,140)           SUB‐TOTAL 2,915,594     1,811,497    1,811,497    3,060,229    2,865,569    3,204,034         338,465        HEALTH & HUMAN SERVICES DEPT YOUTH PROGRAMS 545 75,000           15,000          15,000          75,000          75,000          115,000            40, 000           YOUTH & FAMILY COMMISSION 542 3,526             1,359            1,359            6,667            7,832            7,832                 ‐                 CEMETERY 549 9,500            9,500            9,500            9,500            9,500            9,500                 ‐                 SUB‐TOTAL 88,026           25,859          25,859          91,167          92,332          132,332            40,000           CULTURE, REC AND EDUCATION DEPT MUSEUM 530 35,768           16,604          16,604          59,725          74,657          100,638            25,981           SENIOR CITIZENS PROGRAM 541 180,000         126,667        126,667        190,000        190,000        200,000            10,000           PARKS AND MAINTENANCE 550 811,067         620,824        620,824        958,041       1,011,342    977,745            (33,597)        RECREATION PROGRAMS 550 385,023         340,354        340,354        487,261        490,666        696,840            205,839        FAMILY AQUATIC CENTER 550 278,133         285,975        285,975        314,151        307,601        326,218            18,617           SUB‐TOTAL 1,689,991     1,390,424    1,390,424    2,009,178    2,074,266    2,301,441         226,840        CONSERVATION DEPT PLANNING 610 339,777         283,534        283,534        500,985        569,681        520,090            (49,591)        ECONOMIC DEVELOPMENT 620 131,486         191,320        191,320        301,314        303,721        326,937            23,216           FORESTRY 650 75,582           68,836          68,836         114,292        145,209        94,283              (50,926)        SU B‐TOTAL 546,845         543,690        543,690        916,591       1,018,611    941,310            (77,301)        TRANSFERS & CONTINGENCY DEPT TRANSFERS 690 2,075,672     1,477,215    1,477,215    2,019,089    2,019,089    1,947,896         (71,193)        PERSONNEL CONTINGENCY 150 ‐                 ‐                 ‐                 ‐                 ‐                  ‐   ‐                 GENERAL CONTINGENCY 160 ‐                 ‐                 ‐                 ‐                 115,000        378,000            263,000        SUB‐TOTAL 2,075,672     1,477,215    1,477,215    2,019,089    2,134,089    2,325,896         191,807        GENERAL FUND EXPENDITURES 22,389,380   15,627,103 15,627,103 25,228,767 25,632,556 26,452,188      822,032        FUNCTION GENERAL FUND Expenditures Division Summary 51 City of Sun Prairie 2019 Budget Transfers In Transfers Out General Fund 347,260       Capital Projects 347,260            General Fund 1,804,627   Sun Prairie Utilities 1,804,627 Grants and Donations Fund 7,000          General Fund 7,000                Transportation Fund 285,737       General Fund 285,737            Transportation Fund 3,059          Grants and Donations Fund 3,059                Tourism Fund 242,367       Grants and Donations Fund 242,367            Capital Projects 110,093       Westside Traffic Impact Fee Fund 110,093            Capital Projects 75,000        Parks Fund 75,000              Library Special Revenue Fund 1,605,159   General Fund 1,605,159 Fleet Inservice Fund 50,000        General Fund 50,000              Fleet Inservice Fund ‐ Grants and Donations Fund ‐ 4,530,302   4,530,302         BUDGET SUMMARIES Transfer Schedule 52 City of Sun Prairie 2019 Budget GENERAL GOVERNMENT Mayor MISSION Provide policy leadership and executive oversight to City Officers, boards, and commissions. Provide Sun Prairie residents and businesses with a high level of city services and quality infrastructure while maintaining fiscal responsibility. Balance the representation of the citizens of the City of Sun Prairie as divided by Aldermanic districts and as an entire municipality. DESCRIPTION The mayor serves as the Chief Executive Officer of the City of Sun Prairie and provides general supervision to the City Administrator. The mayor is elected by the registered voters of the city in odd numbered years and serves a two- year term. The mayor appoints representatives to various committees, boards and commissions and ensures that the city ordinances and state sta tutes are observed and enforced. Annually, the Mayor presents a balanced budget outlining his mission for the future. The mayor also serves as a voting chairperson of the plan commission. He chairs and represents the city on the community development authority. 2019 BUDGET HIGHLIGHTS • The mayor’s compensation will be increased to $21,425 per year after the 2019 mayoral election. 2018 BUDGET OVERVIEW • The budget for membership expenses increased to accomodate organizational fee increases. 53 City of Sun Prairie 2019 Budget GENERAL GOVERNMENT City Council MISSION Represent the citizens of the City of Sun Prairie and exercise legislative powers convenient and necessary for the governance of the City. DESCRIPTION The City is divided into four aldermanic districts, each with two alderpersons who serve two-year terms. The Common Council has the responsibility for the management and control of City property, finances, highways, navigable waters, and public services; and has the power to act for the government and the good order of the City, for its commercial benefit and for the health, safety, and welfare of the public. 2019 BUDGET HIGHLIGHTS • The annual stipend for council members was increased to $6,963. State law requires the increase to take effect after an election has occurred. 2018 BUDGET OVERVIEW • The 2018 budget included a 4% increase in alder compensation. One-half of the council was elected in 2018 and received the increase. The remaining alders will receive the increase following the 2019 election cycle. • The Council voted to provide $30,000 for citizen needs not met by other fund sources following the gas explosion in July 2018. 54 City of Sun Prairie 2019 Budget 2017 2018 2018 2019 2019 INCREASE ACTUAL PROJECTED BUDGET REC OMMEND APPROVED (DECREASE) Mayor ‐             ‐                ‐              ‐                    ‐                ‐                 Council ‐             ‐                ‐              ‐                    ‐                ‐                 Total Personnel ‐             ‐                ‐              ‐                    ‐                ‐                 *The Mayor and Council are elected officials and not included in the FTE count. 2017 2018 2018 2019 2019 INCREASE ACTUAL PROJECTED BUDGET REC OMMEND APPROVED (DECREASE) Mayor 38,546       39,966          39,672        42,632              41,632          1,960           Council 65,132       101,860      100,649     72,092              72,092         (28,557)        Total Expenditures 103,678    141,826       140,321     114,724            113,724      (26,597)        2017 2018 2018 2019 2019 INCREASE ACTUAL PROJECTED BUDGET REC OMMEND APPROVED (DECREASE) Personnel 81,276       82,335          83,361        85,524              85,524          2,163           Materials & Supplies 524            1,536            1,150         2,750               1,750            600               Contractual Services 5,014         37,200         37,200        7,700                7,700            (29,500)        Professional Development 16,864       20,755          18,610        18,750              18,750          140               Capital Items ‐             ‐                ‐              ‐                    ‐                ‐                 Total Expenditures 103,678    141,826       140,321     114,724            113,724      (26,597)        2017 2018 2018 2019 2019 INCREASE ACTUAL PROJECTED BUDGET REC OMMEND APPROVED (DECREASE) Total Revenues ‐             ‐                ‐              ‐                    ‐                ‐                 Total Expenditures 103,678    141,826       140,321     114,724            113,724      (26,597)        Net Operating Result (103,678)   (141,826)      (140,321)    (114,724)         (113,724)     26,597         PERSONNEL BY DIVISION EXPENDITURES BY DIVISION EXPENDITURES BY CATEGORY OPERATING RESULTS GENERAL GOVERNMENT Mayor & Council Mayor and Council 55 City of Sun Prairie 2019 Budget THIS PAGE LEFT BLANK INTENTIONALLY GENERAL GOVERNMENT Municipal Court MISSION Provide fair and impartial administration of justice for those accused of violating City of Sun Prairie ordinances. Provide the timely resolution of citizen concerns, safeguard the rights of individuals, protect the public interest and enhance public safety. DESCRIPTION Municipal Court presides over matters that originate when a City of Sun Prairie police officer issues a citation charging a person or entity with violating a city ordinance. The municipal court judge adjudicates guilt and innocence during court proceedings and educates staff regarding changes in appropriate law. The citizens of Sun Prairie elect the municipal court judge for a term of four years. 2019 BUDGET HIGHLIGHTS • There are no notable changes in the 2019 budget. 2018 BUDGET OVERVIEW • The 2018 budget increased the Municipal Judge salary by two percent, effective January 1, 2018. 57 City of Sun Prairie 2019 Budget GENERAL GOVERNMENT Municipal Court PERFORMANCE MEASUREMENT Adjudicate city ordinance violations. Measure 2014 2015 2016 2017 2018 Traffic Citations Processed 1,467 1,360 1,701 1,359 658 Ordinance Citations 862 789 788 561 320 Court Trials 19 25 20 21 12 * 2018 data reflects information through July 31, 2018. 58 City of Sun Prairie 2019 Budget 2017 2018 2018 2019 2019 INCREASE ACTUAL PROJECTED BUDGET RECOMMEND APPROVED (DECREASE) Municipal Court 1.00 1.00 1.00 1.00 1.00 - Total Personnel 1.00 1.00 1.00 1.00 1.00 - *The Munisicpal Judge is an elected official and not included in the FTE count. 2017 2018 2018 2019 2019 INCREASE ACTUAL PROJECTED BUDGET RECOMMEND APPROVED (DECREASE) Municipal Court 102,286 110,675 108,753 110,359 110,359 1,606 Total Expenditures 102,286 110,675 108,753 110,359 110,359 1,606 2017 2018 2018 2019 2019 INCREASE ACTUAL PROJECTED BUDGET RECOMMEND APPROVED (DECREASE) Personnel 93,408 101,235 97,513 100,719 100,719 3,206 Contractual Services 7,760 7,600 9,100 7,700 7,700 (1,400) Professional Development 1,118 1,840 2,140 1,940 1,940 (200) Total Expenditures 102,286 110,675 108,753 110,359 110,359 1,606 2017 2018 2018 2019 2019 INCREASE ACTUAL PROJECTED BUDGET RECOMMEND APPROVED (DECREASE) Total Revenues 171,172 165,055 188,000 172,000 172,000 (16,000) Total Expenditures 102,286 110,675 108,753 110,359 110,359 1,606 Net Operating Result 68,886 54,380 79,247 61,641 61,641 (17,606) PERSONNEL BY DIVISION EXPENDITURES BY DIVISION EXPENDITURES BY CATEGORY OPERATING RESULTS GENERAL GOVERNMENT Municipal Court 59 City of Sun Prairie 2019 Budget THIS PAGE LEFT BLANK INTENTIONALLY GENERAL GOVERNMENT City Attorney MISSION Provide accurate, complete legal advice and defense on matters affecting the City of Sun Prairie. The primary responsibility of the City Attorney is to provide legal advice to the Common Council, the City Administrator, and Department Managers. DESCRIPTION The legal department assists with implementation of policy and addresses a myriad of legal issues. The staff of two individuals provides legal services for all of the other departments, boards, City Council, and the Mayor. The department provides collection services for municipal violations. The City Attorney Drafts and reviews resolutions, ordinances, contracts, pleadings, and other legal documents. The City Attorney prosecutes all ordinance violations and defends the City and its officers if sued. Full-time in house counsel and additional expertise of outside contractual legal services provide the legal services required under the City Charter. This insures that the office is able to ef fectively anticipate and avoid risk and actionable legal problems. The augmentation of in house counsel with external attorneys most effectively promotes avoidance of City liability thereby reducing the overarching costs for legal services. 2019 BUDGET HIGHLIGHTS • Membership and dues budget increased to reflect the City Attorney’s membership in the ICMA, an organization that trains and supports City leaders to promote excellence in local government. • The outside legal counsel line is increased $5,000 due to ongoing needs. 2018 BUDGET OVERVIEW • The office continued to utilize outside legal counsel as necessary for the volume and complexity of City legal cases. 61 City of Sun Prairie 2019 Budget GENERAL GOVERNMENT City Attorney PERFORMANCE MEASUREMENT Provide legal analysis and advice to City Departments and Council. Measure 2014 2015 2016 2017 2018 Development Agreements 9 9 8 17 7 Ordinance Amendments 9 14 18 21 4 *2018 data reflects information through July 31, 2018. Prosecute and collect forfeitures imposed by the court. Measure 2014 2015 2016 2017 2018 OWI 87 148 87 106 38 Retail Theft 220 208 137 104 62 THC 107 115 100 73 51 Other Municipal Citations 1,997 1,833 1,713 1,633 762 *2018 data reflects information through July 31, 2018. Refine legal issues and insure conservation of scarce judicial resources while deterring continued illegal behavior. Measure 2014 2015 2016 2017 2018 Pretrial Conferences 173 153 238 139 66 Forfeitures from Pretrial Stage $47,188 $44,866 $62,651 $34,820 $21,130 Total Forfeitures Assessed $353,770 $305,156 $325,478 $260,153 $126,035 *2018 data reflects information through July 31, 2018. Collect delinquent EMS fees and Municipal Court forfeitures. Measure 2014 2015 2016 2017 2018 EMS Fees $53,572 $42,868 $35,732 $18,865 $28,900 Forfeitures $130,411 $103,197 $97,479 $89,221 $69,458 *2018 data reflects information through July 31, 2018. 62 City of Sun Prairie 2019 Budget 2017 2018 2018 2019 2019 INCREASE ACTUAL PROJECTED BUDGET RECOMMEND APPROVED (DECREASE) City Attorney 2.00 2.00 2.00 2.00 2.00 - Allocated FTE (0.27) (0.28) (0.28) (0.54) (0.28) - Total Personnel 1.73 1.72 1.72 1.46 1.72 - 2017 2018 2018 2019 2019 INCREASE ACTUAL PROJECTED BUDGET RECOMMEND APPROVED (DECREASE) City Attorney 221,522 236,270 220,986 231,597 231,597 10,611 Total Expenditures 221,522 236,270 220,986 231,597 231,597 10,611 2017 2018 2018 2019 2019 INCREASE ACTUAL PROJECTED BUDGET RECOMMEND APPROVED (DECREASE) Personnel 174,073 186,995 181,511 189,427 189,427 7,916 Materials & Supplies 1,424 1,500 2,000 1,600 1,600 (400) Contractual Services 37,706 38,025 25,700 31,040 31,040 5,340 Professional Development 8,319 9,750 11,275 9,530 9,530 (1,745) Capital - - 500 - - (500) Total Expenditures 221,522 236,270 220,986 231,597 231,597 10,611 2017 2018 2018 2019 2019 INCREASE ACTUAL PROJECTED BUDGET RECOMMEND APPROVED (DECREASE) Total Revenues - - - - - - Total Expenditures 221,522 236,270 220,986 231,597 231,597 10,611 Net Operating Result (221,522) (236,270) (220,986) (231,597) (231,597) (10,611) PERSONNEL BY DIVISION EXPENDITURES BY DIVISION EXPENDITURES BY CATEGORY OPERATING RESULTS GENERAL GOVERNMENT City Attorney 63 City of Sun Prairie 2019 Budget THIS PAGE LEFT BLANK INTENTIONALLY GENERAL GOVERNMENT Administrative Services City Clerk’s Office MISSION Serve as the gateway to open government. Our team professionally provides Sun Prairie with: • equitable access to open meetings and public records, • impartial license administration, and • fair, secure, and transparent elections. Our ability to work as a team toward the common goal of providing exceptional customer service is based on a strong foundation of integrity, equity and transparency. DESCRIPTION The City Clerk’s Office serves as the first point of contact for individuals seeking information about the City of Sun Prairie, Dane County, or the State of Wisconsin. The City Clerk’s Office processes over 20 types of license applications, and issues 2,600 licenses and permits a year. The City Clerk’s Office provides the public with notice of all city meetings in accordance with the state’s open meetings law and serves as the custodian of official records. The City Clerk’s Office impartially oversees all elections held in the City of Sun Prairie, ensuring every eligible voter has the opportunity to cast a ballot and have their ballot counted. The Clerk’s office meets this goal by educating voters and providing comprehensive training for over 390 election officials. 2019 BUDGET HIGHLIGHTS • Continue efforts to encourage voter registration and participation through extended office hours, a reminder in the Sun Prairie Utility bill, and the ability to vote absentee at the Sun Prairie Public Library. • Increase citizen access to licensing and permitting by offering the process online. • Purchase an additional vote tabulator to reduce voting time. • Upgrade modems per Dane County requirements. 2018 BUDGET OVERVIEW • Migrated meeting agendas and minutes to reliable software. • Updated machines and services to ensure voting accessibility to all community members, including individuals with disabilities and individuals in need of onsite language translation. • Added the Sun Prairie Public Library as a location to submit absentee ballots. • Improved efficiency and collaboration through a re-design of the front office. • A 2018 budget amendment transferred 0.25 FTE from building inspection and provided 0.50 LTE. The revised staffing plan allows the Clerk’s Office to supervise and maintain a consistent level of customer service across Building Inspection, the Clerk’s office, and Assessing. 65 City of Sun Prairie 2019 Budget GENERAL GOVERNMENT Administrative Services City Clerk’s Office PERFORMANCE MEASUREMENT Provide access to local government through accurate and timely access to agendas and minutes. Measure 2014 2015 2016 2017 2018 Council & Special Meetings 21 27 25 17 13 Committee of the Whole 40 49 42 23 14 Board of Review 4 2 2 7 2 Alcohol License Review Board 4 7 4 1 2 TOTAL 69 85 73 48 31 *2018 data reflects information through July 31, 2018. Provide equitable access to licenses and permits available through the City Clerk’s Office. Measure 2014 2015 2016 2017 2018 Special Event Permit 6 5 2 5 4 Cigarette and Tobacco Retail License 31 28 27 26 24 Dog License 1,251 1,192 1,157 1,267 1,156 Dog Park Permit 628 517 673 984 667 Liquor Establishment License 57 56 56 57 62 Operator License 478 336 322 424 346 Temporary Nightclub License 1 1 1 0 0 Nightclub License 6 6 7 9 10 Secondhand Dealer License 4 6 8 9 4 Solicitor’s Permit 29 25 26 32 41 Temporary Beer/Wine License 13 14 13 16 15 Street Use Permit 23 23 21 23 18 Taxi Cab Driver License 26 16 18 22 17 Amusement Device License 108 118 124 142 222 Blasting Permit 1 0 2 3 1 Chicken License 0 0 0 3 5 Mobile Food Cart 0 0 0 1 4 Mobile Food Vendor 0 0 0 5 4 TOTAL 2,662 2,343 2,457 3,028 2,600 *2018 data reflects information through July 31, 2018. Conduct fair, open, and transparent elections. Ensure every eligible voter is able to cast a ballot and have that ballot counted. Measure 2014 2015 2016 2017 2018 Number of Elections 3 2 4 2 2 Total Election Officials 105 76 152 82 123 Average Registered Voters 17,929 18,507 19,245 20,543 16,518 Average Ballots Cast 5,887 3,241 8,543 3,198 4,485 Average Turnout % 32.3% 17.5% 43.1% 15.6% 21.1% *2018 data reflects information through July 31, 2018. 66 City of Sun Prairie 2019 Budget 2017 2018 2018 2019 2019 INCREASE ACTUAL PROJECTED BUDGET RECOMMEND APPROVED (DECREASE) City Clerk 4.00            4.31               4.31             4.56                  4.56              0.25              Total Personnel 4.00           4.31              4.31            4.56                   4.56              0.25              2017 2018 2018 2019 2019 INCREASE ACTUAL PROJECTED BUDGET RECOMMEND APPROVED (DECREASE) City Clerk 316,543     315,281        305,020      377,462           377,462       72,442          Elections 28,767       130,196        134,998      78,125              53,125         (81,873)        Total Expenditures 345,310     445,477        440,018      455,587            430,587        (9,431)          2017 2018 2018 2019 2019 INCREASE ACTUAL PROJECTED BUDGET RECOMMEND APPROVED (DECREASE) Personnel 300,338     336,875        336,911      364,973           364,973       28,062          Materials & Supplies 10,324       22,596          22,342        15,309              15,309         (7,033)           Contractual Services 29,695       40,070          35,100        35,200              35,200          100               Professional Development 4,953         5,964            5,965          6,130                6,130           165               Capital ‐              39,972         39,700        33,975               8,975            (30,725)        Total Expenditures 345,310     445,477        440,018      455,587            430,587        (9,431)          2017 2018 2018 2019 2019 INCREASE ACTUAL PROJECTED BUDGET RECOMMEND APPROVED (DECREASE) Total Revenues 154,232     178,084        144,600      166,945           166,945       22,345          Total Expenditures 345,310     445,477        440,018      455,587           430,587       (9,431)           Net Operating Result (191,078)    (267,393)     (295,418)    (288,642)          (263,642)     31,776          PERSONNEL BY DIVISION EXPENDITURES BY DIVISION EXPENDITURES BY CATEGORY OPERATING RESULTS GENERAL GOVERNMENT Administrative Services City Clerk 67 City of Sun Prairie 2019 Budget THIS PAGE LEFT BLANK INTENTIONALLY GENERAL GOVERNMENT City Administrator MISSION Implement the policies and goals of the Mayor and City Council. Manage the day-to-day operations of the City to ensure the organization is providing effective and economical services to citizens. Communicate City services, policies, priorities and programs to the public. DESCRIPTION The City Administrator is responsible for the day-to-day operations of the City and ensures city departments are providing services effectively and efficiently. The City Administrator facilitates communication between the City Council and City staff and communicates the City’s programs, priorities and services to the public. Additionally, the City Adm inistrator provides policy recommendations to the Mayor and City Council and works with elected officials, the public, and the staff to implement the City Council’s policy decisions. 2019 BUDGET HIGHLIGHTS • Funding for the development of a strategic plan. The plan will produce a comprehensive vision for the city, set goals, and provide staff with a clear course to achieve the Council’s desired outcomes. 2018 BUDGET OVERVIEW • The 2018 budget did not have any significant changes. 69 City of Sun Prairie 2019 Budget 2017 2018 2018 2019 2019 INCREASE ACTUAL PROJECTED BUDGET RECOMMEND APPROVED (DECREASE) City Administrator 2.00            3.00               3.00             3.00                  3.00              ‐                 Allocated FTE (0.14)          (0.18)             (0.18)           (0.49)                 (0.49)            (0.31)             Total Personnel 1.86            2.83              2.83             2.52                  2.51              (0.31)             2017 2018 2018 2019 2019 INCREASE ACTUAL PROJECTED BUDGET RECOMMEND APPROVED (DECREASE) City Administrator 264,144     286,121        284,073      355,486           355,486        64,008          Total Expenditures 264,144     286,121        284,073      355,486           355,486       71,413          2017 2018 2018 2019 2019 INCREASE ACTUAL PROJECTED BUDGET RECOMMEND APPROVED (DECREASE) Personnel 233,392     244,384        236,668      300,676           300,676        64,008          Materials & Supplies 1,800         3,677            6,830          3,750                3,750           (3,080)           Contractual Services 7,667         16,980          19,480        28,020              28,020          8,540            Professional Development 18,052       20,310          20,325        22,240              22,240          1,915            Capital 7,795         770                770              800                   800                30                  Total Expenditures 268,705     286,121        284,073      355,486           355,486       71,413          2017 2018 2018 2019 2019 INCREASE ACTUAL PROJECTED BUDGET RECOMMEND APPROVED (DECREASE) Total Revenues ‐              ‐                 ‐               ‐   ‐                 ‐                 Total Expenditures 268,705     286,121        284,073      355,486           355,486        71,413          Net Operating Result (268,705)   (286,121)      (284,073)    (355,486)          (355,486)     (71,413)        PERSONNEL BY DIVISION EXPENDITURES BY DIVISION EXPENDITURES BY CATEGORY OPERATING RESULTS GENERAL GOVERNMENT City Administrator 70 City of Sun Prairie 2019 Budget GENERAL GOVERNMENT City Attorney Human Resources MISSION Employ and retain well-qualified and productive employees, enhance diversity, maintain a positive and effective labor relations atmosphere, and achieve compliance with State and Federal laws. DESCRIPTION Personnel costs, including wages, benefits, and liability insurance, comprise approximately 60% of the city’s budget. It is this division’s responsibility to administer the full range of Human Resources activities including policy development, salary administration, recruitment, selection, employee evaluation, training and development, personnel record retention and automation, benefit administration, coordination of diversity initiatives, labor /employee relations, evaluation of risk, and improving employee safety and wellness. 2019 BUDGET HIGHLIGHTS • $4,500 for targeted recruitment services through a contracted firm to improve our engagement with other agencies and attract minority candidates. • Enc ourage internships and apprenticeships to develop relationships with community agencies and educational institutions. • $20,000 for employee wellness initiatives aimed at lowering health insurance costs. • $10,000 to reinstate employee recognitions including an employee picnic, holiday parties, and small financial rewards for employee-of-the- year for each department/division. 2018 BUDGET OVERVIEW • Improved our recruitment presence in the region through branding and outreach. • Implemented discounted employee wellness programs through local vendors. • Achieved efficiencies in onboarding, employee evaluations, and records retention through utilization of electronic resources. • The newly developed Employee Benefits Committee worked with a contracted vendor to create a four-year health insurance strategic plan. • Supervisory training included WI social media law, Fair Labor Standards Act, and constitutional law. 71 City of Sun Prairie 2019 Budget GENERAL GOVERNMENT City Attorney Human Resources PERFORMANCE MEASUREMENT Improve recruitment efforts and fill vacancies in a timely manner. Measure 2014 2015 2016 2017 2018 Positions filled (PT/FT) 35 38 37 45 20 Average number of days to fill positions 54 40 46 42 47 Applications received 1,709 1,478 1,548 1,848 1500 % minority applicants 14% 15% 14% 18% 18% *2018 data reflects information through July 31, 2018. Promote safety and wellness in the workplace. Measure 2014 2015 2016 2017 2018 Worker’s compensation claims 18 20 26 16 16 Worker’s compensation cost $79,365 $178,729 $218,784 $122,784 $7,907 Lost days due to Workers Compensation injuries/illnesses 34 185 251 25 31 Biometric testing participation New 91% 85% 94% Percentage of employees who rate their general health as Good, Very Good, or Excellent New measure 93% 95% 93% *2018 data reflects information through July 31, 2018. Retain well-qualified and productive employees by providing essential benefits in a fiscally responsible manner. Measure 2014 2015 2016 2017 2018 Annual Turnover rate non- seasonal (FT Turnover rate) 29% (16%) 19% (13%) 14% (14%) 11% (8.6%) 9% (8%) FMLA Requests 47 55 47 46 39 FMLA Hours Used 6,250 6,797 4,094 5,842 2,995 Increase in Health Plan Cost 4.6% 2.5% 4% 14% TBD Authorized FT positions 171 178 180 185 190 Authorized PT & LTE positions 33 39 37 31 33 *2018 data reflects information through July 31, 2018. 72 City of Sun Prairie 2019 Budget GENERAL GOVERNMENT City Attorney Human Resources Continually update policies to promote management best practices and reduce organizational risk. Measure 2014 2015 2016 2017 2018 Policies or Ordinances revised/drafted 6 4 10 11 6 Job descriptions updated 16 20 24 39 20 Positions reviewed by job evaluation system 29 17 20 17 23 ERD/EEOC Complaints/Claims 1 0 1 0 0 Determination of Probable Cause 0 n/a 0 n/a n/a *The 2017 data reflects performance through August 18, 2017. 73 City of Sun Prairie 2019 Budget 2017 2018 2018 2019 2019 INCREASE ACTUAL PROJECTED BUDGET RECOMMEND APPROVED (DECREASE) Human Resources 2.80            3.50               3.50             3.50                  3.50              ‐                 Allocated FTE (0.34)          (0.40)             (0.40)           (0.40)                 (0.40)            Total Personnel 2.46           3.10              3.10            3.10                   3.10              ‐                 2017 2018 2018 2019 2019 INCREASE ACTUAL PROJECTED BUDGET RECOMMEND APPROVED (DECREASE) Human Resources 298,628     334,238        327,544      368,819           368,819       41,275          Total Expenditures 298,628     334,238        327,544      368,819            368,819        41,275           2017 2018 2018 2019 2019 INCREASE ACTUAL PROJECTED BUDGET RECOMMEND APPROVED (DECREASE) Personnel 242,032     273,196        267,503      278,882           278,882       11,379          Materials & Supplies 1,701         1,921            1,121          1,317                1,317           196               Contractual Services 46,377       52,800          52,800        57,300              57,300         4,500            Professional Development 7,593         6,321            6,120          31,320              31,320         25,200          Capital 925             ‐                ‐               ‐   ‐                ‐                 Total Expenditures 298,628     334,238        327,544      368,819            368,819        41,275           2017 2018 2018 2019 2019 INCREASE ACTUAL PROJECTED BUDGET RECOMMEND APPROVED (DECREASE) Total Revenues 20,000       20,000          20,000        20,000              20,000         ‐                 Total Expenditures 298,628     334,238        327,544      368,819           368,819       41,275          Net Operating Result (278,628)    (314,238)     (307,544)    (348,819)          (348,819)      (41,275)        PERSONNEL BY DIVISION EXPENDITURES BY DIVISION EXPENDITURES BY CATEGORY OPERATING RESULTS GENERAL GOVERNMENT City Attorney Human Resources 74 City of Sun Prairie 2019 Budget GENERAL GOVERNMENT Administrative Services Finance MISSION_____________________________ Ensure the City’s long-term fiscal sustainability by implementing sound budgetary and accounting practices in accordance with Generally Accepted Accounting Standards. Promote financial stewardship and safekeeping of City assets and provide a comprehensive risk management program to minimize the City’s property and casualty liabilities. Continually provide excellent financial support and consultant services to City departments. DESCRIPTION__________________ The Finance Department is under the direction of the Administrative Services Department and provides financial management and operational support to the Mayor, City Council, City Administrator and city departments. Services provided by the Finance Department include accounting, cash management, purchasing review, payroll, tax collection, capital and asset management, annual budget and financial statement presentation’ and administration of general liability, auto liability and property insurance. The City Treasurer/Account manager resides in the Finance Department and is an appointed position. 2019 BUDGET HIGHLIGHTS__________ • No notable changes 2018 BUDGET OVERVIEW____________ • Implemented the Business License module, Payroll Encumbrances, and Project Ledger within the City’s financial software. • Completed the City’s first GFOA awarded budget. • Implemented a transparency module of the city’s financial software to allow for citizen access to city financial records. • Ambulance collections responsibilities transferred from the City Attorney’s office. • Reorganized the department after a late 2017 resignation. The reorganization elevated an Account Clerk position to an Accountant and added a PT Account Clerk. • Transitioned check scanning services to a new vendor, which significantly reduced costs. 75 City of Sun Prairie 2019 Budget GENERAL GOVERNMENT Administrative Services Finance PERFORMANCE MEASUREMENT Process payment transactions more efficiently by creating electronic payment options for both the stakeholders and employees of the City promoting the long-term financial stability of the City. Measure 2014 2015 2016 2017 2018 Payments by ETF - $ 862,559 $ 2,876,627 $4,507,406 $4,707,817 Payments by procurement card $1,844,879 $3,190,276 $4,106,642 $2,499,935 $1,631,855 Collections by credit card/e- check $17,012 $ 184,956 $239,111 $156,165 $99,910 Tax collections by credit card/e-check $325,122 $ 636,247 $925,584 $995,113 $257,286 Monit or and maintain an appropriate risk program to ensure the long-term financial stability of the City. AUTO PHYSICAL DAMAGE LOSS REPORT Year Total Claims Reserve Paid Collection Incurred 2009 16 - $ 59,016 $ 12,769 $ 46,246 2010 3 - $ 8,818 $ - $ 8,818 2011 3 - $ 19,434 $ 14,211 $ 5,223 2012 5 - $ 3,787 $ 3,499 $ 288 2013 4 - $ 8,523 $ - $ 8,523 2014 2 - $ 4,579 $ 2,147 $ 2,432 2015 3 - $ 9,212 $ - $ 9,212 2016 9 - $ 37,045 $ - $ 39,300 2017 2 - $ 3,127 $ 2,838 $ 289 Total 47 - $153,541 $ 35,464 $120,331 GEN ERAL LIABILITY LOSS REPORT Year Total Claims Reserve Paid Collection Incurred 2009 25 - $ 13,157 - $ 13,157 2010 17 - $ 18,568 - $ 18,568 2011 19 - $ 7,736 - $ 7,736 2012 11 - $ 1,469 - $ 1,469 2013 18 - $ 359,735 - $ 359,735 2014 16 - $ 16,639 - $ 16,639 2015 8 $ 20,320 $ 12,616 - $ 32,936 2016 9 $ 30,000 $ 4,903 - $ 34,903 2017 6 - - - - Total 129 $ 55,320 $ 434,823 - $ 485,143 76 City of Sun Prairie 2019 Budget 2017 2018 2018 2019 2019 INCREASE ACTUAL PROJECTED BUDGET RECOMMEND APPROVED (DECREASE) Finance 4.63            5.13                5.13                5.13                  5.13                ‐                 Risk ‐              ‐                  ‐                  ‐                     ‐                   ‐                 Allocated FTE (0.57)          (0.64)             (0.64)             (0.64)                 (0.64)              ‐                 Total Personnel 4.06           4.49                4.49                4.49                  4.49                ‐                 2017 2018 2018 2019 2019 INCREASE ACTUAL PROJECTED BUDGET RECOMMEND APPROVED (DECREASE) Finance 542,434     544,387        658,087        942,533           942,534         284,446       Risk 410,439     803,578        800,204        172,375           172,375         ( 627,829)      Total Expenditures 952,873    1,347,965    1,458,291    1,114,908       1,114,909     (343,383)      2017 2018 2018 2019 2019 INCREASE ACTUAL PROJECTED BUDGET RECOMMEND APPROVED (DECREASE) Personnel 377,981     396,289        381,966        402,313           402,313         20,347           Materials & Supplies 87,595       77,895           85,202           82,650             82,651           (2,552)          Contractual Services 67,782       63,432           70,524           73,710             73,710            3,186             Insurance 375,900     769,204        751,680        138,001           138,001         ( 613,679)      Professional Development 4,799         4,559             5,545             5,560                5,560              15                   Transfers/Bad Debt 2,719         1,684             ‐                  ‐   ‐                   ‐                 Contingency ‐              ‐                  115,000        378,000           378,000         263,000       Capital 36,097       34,374           34,374           34,674             34,674            300                Total Expenditures 952,873    1,347,437    1,444,291    1,114,908       1,114,909     (329,383)      2017 2018 2018 2019 2019 INCREASE ACTUAL PROJECTED BUDGET RECOMMEND APPROVED (DECREASE) Total Revenues ‐              2,400             2,400             2,400                2,400              ‐                 Total Expenditures 952,873     1,347,437    1,444,291    1,114,908        1,114,909     (329,383)      Net Operating Result (952,873)    (1,345,037)   (1,441,891)    (1,112,508)       (1,112,509)    329,383        PERSONNEL BY DIVISION EXPENDITURES BY DIVISION EXPENDITURES BY CATEGORY OPERATING RESULTS GENERAL GOVERNMENT Administrative Services Finance 77 City of Sun Prairie 2019 Budget THIS PAGE LEFT BLANK INTENTIONALLY GENERAL GOVERNMENT Administrative Services Assessing MISSION Assess all taxable real and personal property fairly and accurately in accordance with Wisconsin State Statutes and the Wisconsin Property Assessment Manual. It is our duty to be ambassadors of the City; we will treat everyone we encounter with courtesy and respect. Furthermore, it is our responsibility to provide valuable, responsive, and cost-effective services to the citizens of Sun Prairie. DESCRIPTION It is the assessor’s duty to discover, list, and value all taxable real and personal property within the taxation district. The values are reported annually in an assessment roll for the city. The assessor’s office is also charged with explaining and defending assessments and reporting assessment results to the City and the Department of Revenue (DOR). The assessor follows the Wisconsin Property Assessment Manual’s guidelines and Wis. Stat. Ch. 70. The office discovers and lists properties by reviewing permits, sales, and conducting interior and/or exterior inspections of properties to ensure property data is current. The office performs statistical analysis of data on a mass appraisal basis after consideration of market conditions, neighborhood analysis, physical, economic, governmental, and social factors to determine current valuation amounts. If citizens disagree with the Ass essor’s valuation, they can review records during the Open Book period, conducted immediately following the publishing of the initial annual Assessment Roll. During the Open Book period, the assessor dedicates time to meet with property owners to explain valuation methods and listen to their concerns regarding property valuation. The Board of Review follows with official hearings where the assessor formally defends a property’s assessment. 2019 BUDGET HIGHLIGHTS • 2019 Citywide Revaluation 2018 BUDGET OVERVIEW • Net new construction increased by 73% over last year. • The City added 878 new real estate parcels in the last two years. A total of 730 new parcels were added in the prior ten years. • Personal Property value decreased 37.91% primarily due to an amendment to state statute that exempts machinery. • There were no 2018 Board of Review property assessment appeals. • Five commercial property owners waiv ed their rights to a Board of Review hearing to advance their cases directly to circuit court. All are continuations of their excessive assessment claims for their 2017 assessments. 79 City of Sun Prairie 2019 Budget GENERAL GOVERNMENT Administrative Services Assessing PERFORMANCE MEASUREMENT The Level of Assessment measures how close the total assessed value of the city is to market value. The goal in a revaluation year is to be as close to 100% as possible. If the Level of Assessment is above 100%, the assessments as a whole are greater than market value. If the Level of Assessment is below 100%, the assessments as a whole are less than market value. While individual properties will vary, they typically fall within a reasonable range of the Level of Assessment. An acceptable Level of Assessment is 90% - 110% for any given year. Measure 2014 Non-Reval 2015 Reval 2016 Non-Reval 2017 Reval 2018 Non-Reval Level of Assessment 99.59% 99.23% 92.40% 100.00% 93.59% Annually maintain Real Estate parcels and Personal Property accounts for accuracy. Measure 2014 Non-Reval 2015 Reval 2016 Non- Reval 2017 Reval 2018 Non-Reval Total Real Estate Parcels 11,335 11,422 11,422 11,452 11,795 Total Personal Property Accounts 1,183 1,201 1,201 1,108 999 Update real estate parcels and personal property accounts to reflect physical and valuation changes. Measure 2014 Non-Reval 2015 Reval 2016 Non- Reval 2017 Reval 2018 Non-Reval Interior Inspections 521 756 636 651 465 Exterior Inspections 458 544 522 396 290 Other On-site Visits 451 684 557 18 9 Drive-by Reviews 196 1,148 162 1,885 1,430 Ag Reviews 395 477 433 648 553 Office Reviews 706 1,516 784 1,235 306 Real Estate Transfers Reviewed 1,460 1,199 1,156 1,417 1,235 Permits Reviewed 1,512 1,402 1,445 1,412 1,789 Personal Property Accounts Assessed 1,102 1,116 1,113 1,027 1,000 80 City of Sun Prairie 2019 Budget GENERAL GOVERNMENT Administrative Services Assessing Annually conduct Open Book conferences with property owners to discuss valuation concerns and explain value development. This is an opportunity to correct records and possibly resolve valuation issues reducing the need for many property owners to appeal their assessments. Measure 2014 Non-Reval 2015 Reval 2016 Non-Reval 2017 Reval 2018 Non-Reval Real Estate Parcels or Personal Property Accounts Reviewed 96 81 22 262 113 Number of Adjustments 33 61 20 162 111 Net $ Adjustments (-) or (+) -$2,918,100 -$3,184,300 -$313,700 -$6,458,000 -$5,725,700 Annually present defenses for assessment appealed to the Board of Review. Measure 2014 Non-Reval 2015 Reval 2016 Non-Reval 2017 Reval 2018 Non-Reval Real Estate Parcels or Personal Property Accounts Valuation Decisions 3 5 9 29 1 Number of Adjustments 3 4 7 14 1 Net $ Adjustments (-) or (+) $14,700 -$608,500 -$1,428,610 -$4,303,200 -$1,003,100 81 City of Sun Prairie 2019 Budget 2017 2018 2018 2019 2019 INCREASE ACTUAL PROJECTED BUDGET RECOMMEND APPROVED (DECREASE) Assessing 5.00           4.00              4.00            4.00                  4.00              ‐                 Allocated (Decrease) (0.25)          ‐                ‐              ‐   ‐                 Total Personnel 4.75           4.00              4.00            4.00                 4.00              ‐                 2017 2018 2018 2019 2019 INCREASE ACTUAL PROJECTED BUDGET RECOMMEND APPROVED (DECREASE) Assessing 358,030     445,734        473, 368     414,217            414,217       (59,151)        Total Expenditures 358,030     445,734        473, 368     414,217           414,217       (59,151)        2017 2018 2018 2019 2019 INCREASE ACTUAL PROJECTED BUDGET RECOMMEND APPROVED (DECREASE) Personnel 329,623     417,010       428, 843     379,483            379,483       (49,360)        Materials & Supplies 8,741         10,609          23,134        12,598             12,598         (10,536)        Contractual Services 15,865       12,300          13,300        15,660             15,660          2,360             Professional Development 3,801         5,815            8,091          6,476                6,476           (1,615)          Capital ‐             ‐                ‐              ‐   ‐                ‐                 Total Expenditures 358,030     445,734        473, 368     414,217           414,217       (59,151)        2017 2018 2018 2019 2019 INCREASE ACTUAL PROJECTED BUDGET RECOMMEND APPROVED (DECREASE) Total Revenues ‐             ‐                ‐              ‐   ‐                ‐                 Total Expenditures 358,030     445,734        473, 368     414,217            414,217       (59,151)        Net Operating Result (358,030)    (445,734)     ( 473,368)   (414,217)          (414,217)     59,151          PERSONNEL BY DIVISION EXPENDITURES BY DIVISION EXPENDITURES BY CATEGORY OPERATING RESULTS GENERAL GOVERNMENT Administrative Services Assessing 82 City of Sun Prairie 2019 Budget GENERAL GOVERNMENT Administrative Services Information Technology MISSION Engage, empower, and enable staff to improve life for residents, businesses, and visitors in the City through technology and geospatial data analysis. DESCRIPTION The Information Technology (IT) Department is responsible for providing secure and effective technology equipment and solutions to enable the success of City departments and provide efficiencies in City operations. IT is actively working to modernize the City technology landscape and provide increased opportunities for transparency and citizen self-service. The Department also fulfills traditional responsibilities of enabling the storage, processing, and accessibility of City data. The department provides spatial and geographical data analysis and visualization services to City departments through a dedicated GIS team. The IT Department budget is divided into two organization codes in the accounting system; the GIS budget is tracked separately from general IT operations. 2019 BUDGET HIGHLIGHTS • Wi-Fi replacement & upgrades. • Data storage upgrades. • Anti-virus software updates. • Replace the City Hall server room’s Uninterruptible Power Supply. • Implement more robust disaster recovery and business continuity processes. • Increase the maintenance agreements budget due to higher software licensing charges. • Modify the City’s website to ensure ADA compliance. • The GIS Tech is currently an LTE position; the budget provides FTE authority and funding to modify the position to a full-time permanent position. • Provide $22,100 for an aerial imagery flight, in partnership with Dane County and other local municipalities. Aerial imagery is an important tool to assist in the decision making process for future project, tracking city growth, and verification of data. 2018 BUDGET OVERVIEW • Upgraded building access and security. • A part-time IT support position transitioned to a full-time position in July 2018, due to increasing demands for IT support. 83 City of Sun Prairie 2019 Budget GENERAL GOVERNMENT Administrative Services Information Technology 2018 BUDGET OVERVIEW (cont.) • Cameras installed at all city cash handling locations to mitigate risks identified in the City’s last financial audit. • Implemented a cloud-based system to track open records requests across all departments. PERFORMANCE MEASUREMENT Resolve issues in accordance with our service levels and resolve issues on first contact while maintaining a high satisfaction rating. Measure 2016 2017 2018 Issues Resolved On-time 66% 68% 79% Issues Resolved On First Contact 66% 61% 61% Issues Resolved to Satisfaction* - 97% 97% 2017 was the first year for satisfaction surveys 2018 data reflects information through July 31, 2018. Decr ease the amount of time it takes for IT staff to contact users regarding their issue and ultimately resolve it. Measure 2016 2017 2018 Average Time to First Response 18:30 24:30 15:09 Average Time Between Responses 17:20 18:20 11:28 Average Time to Resolution 47:50 46:30 43:48 The time format above is hours:minutes. 84 City of Sun Prairie 2019 Budget 2017 2018 2018 2019 2019 INCREASE ACTUAL PROJECTED BUDGET RECOMMEND APPROVED (DECREASE) Information Technology 6.13            5.00                5.00                5.00                   5.00                ‐                  GIS ‐              1.50                1.50                2.00                   2.00               0.50                Allocated (Decrease) (0.43)           (0.56)              (0.56)              (1.06)                 (1.06)              (0.50)             Total Personnel 5.70            5.94                5.94                5.94                  7.00                0.50               *GIS was separated from Information Technology in the 2018 Budget. 2017 2018 2018 2019 2019 INCREASE ACTUAL PROJECTED BUDGET RECOMMEND APPROVED (DECREASE) Information Technology 999,274     1,031,497     1,097,454     1,091,175        1,091,175     (6,279)           GIS ‐              111,276        115,681        120,213            120,213        4,532             Total Expenditures 999,274     1, 142,773     1,213,135     1,211,388        1,211,388     (1,747)           2017 2018 2018 2019 2019 INCREASE ACTUAL PROJECTED BUDGET RECOMMEND APPROVED (DECREASE) Personnel 431,613     510,783        570,814        539,357            539,357        (31, 457)         Materials & Supplies 219,759     262,565        260,504        321,681            321,681        61,177           Contractual Services 74,922       81,200            83,286            68,825              68,825           (14,461)         Professional Development 7,822          10,225            9,970              10,525              10,525            555                 Capital 265,158     278,000        288,561        271,000            271,000        (17,561)         Total Expenditures 999,274     1, 142,773     1,213,135     1,211,388        1,211,388     (1,747)           2017 2018 2018 2019 2019 INCREASE ACTUAL PROJECTED BUDGET RECOMMEND APPROVED (DECREASE) Total Revenues 38                144                  ‐                  ‐   ‐                  ‐                  Total Expenditures 999,274     1,142,773     1,213,135     1,211,388        1,211,388     (1,747)           Net Operating Result (999,236)   (1,142,629)   (1,213,135)    (1,211,388)       (1, 211,388)   1,747             PERSONNEL BY DIVISION EXPENDITURES BY DIVISION EXPENDITURES BY CATEGORY OPERATING RESULTS GENERAL GOVERNMENT Administrative Services Information Technology 85 City of Sun Prairie 2019 Budget THIS PAGE LEFT BLANK INTENTIONALLY GENERAL GOVERNMENT Community Development Building Maintenance MISSION Provide clean, secure, and well-maintained City of Sun Prairie facilities. DESCRIPTION The Building Maintenance Division provides building maintenance and repairs at more than 15 municipal facilities, including City Hall, the West Side Community Service Building, both Fire/EMS facilities, the Library, the City Service Center, the Wastewater Treatment Plant, the Historical Museum, and other facilities throughout the city. It is also responsible for snow removal from sidewalks and walkways at five City facilities. The Division provides vendor oversight for contracted janitorial and maintenance services. It also services several irrigation systems in the City and the Cannery Square Fountain. 2019 BUDGET HIGHLIGHTS • Decrease the annual contribution to the Building Maintenance Fund to $20,000. • Reduce utilities budget by $10,000 to reflect a sustained lower trend. This is the result of efforts to maintain buildings using sustainable and energy efficient equipment and practices. • Provide funding and position authority for a full-time Building Maintenance Tec hnician. LTE savings will partially offset the cost of this position. • $4,700 to purchase a table saw and cordless tools. • Repairs and maintenance utilizing the Building Maintenance Fund: o Replace carpeting in Police and Dispatch facilities. o Replace chairs in City Hall in public and police areas. o Replace Fire/EMS East furnaces. o Replace Fire/EMS East garage door openers. o Install a dishwasher at the Fire East facility. o Paint police offices. 2018 BUDGET OVERVIEW • First floor office and service counter workspace was remodeled in order to improve workflow, efficiency, and customer service. • Cooling tower, pre-heating/cooling pumps, and miscellaneous HVAC components replaced. • City Hall roof will be replaced and solar panels installed. • The Division will contract with a vendor to complete a facility analysis by the end of the year. The facility analysis will include a replacement schedule for City facilities (ex. heating units, elevators, etc.) and assist in financial planning. 87 City of Sun Prairie 2019 Budget GENERAL GOVERNMENT Community Development Building Maintenance PERFORMANCE MEASUREMENT The Building Maintenance Division implemented a new service/incident ticket system in February 2017 for facility maintenance work orders and needs. Respond to maintenance requests submitted within 24 hours, and strive to resolve them within 48 hours. Measure 2017 2018 Number of tickets received 527 436 Average response time (hours) 9:16 11:19 Average resolution time (hours) 23:26 28:26 *2018 data reflects information through July 31, 2018. Res pond to urgent and high priority maintenance requests within 4 hours, and strive to resolve them within 24 hours. Measure 2017 2018 No. of urgent and high priority tickets 73 51 Average response time (hours) 6:41 2:54 Average resolution time (hours) 17.47 18:26 *2018 data reflects information through July 31, 2018. Maintenance tickets submitted. 0 50 100 150 200 250 Tickets by Building 2017 2018 88 City of Sun Prairie 2019 Budget 2017 2018 2018 2019 2019 INCREASE ACTUAL PROJECTED BUDGET RECOMMEND APPROVED (DECREASE) Building Maintenance 2.00           2.25              2.25            3.00                  3.00              0.75               Total Personnel 2.00           2.25              2.25            3.00                 3.00              0.75               2017 2018 2018 2019 2019 INCREASE ACTUAL PROJECTED BUDGET RECOMMEND APPROVED (DECREASE) Building Maintenance 573,126     674,565        734, 980     809,054            784,054       49,074           Total Expenditures 573,126     674,565        734, 980     809,054           784,054       49,074          2017 2018 2018 2019 2019 INCREASE ACTUAL PROJECTED BUDGET RECOMMEND APPROVED (DECREASE) Personnel 162,700     188,474       185, 812     231,621            231,621       45,809           Materials & Supplies 190,180     209,983       237, 185     205,101            205,101       (32,084)        Contractual Services 150,808     155,760       172, 200     163,212            163,212       (8,988)           Professional Development 641             250               550              200                   200              (350)              Capital 68,797       120, 098       139, 233     208,920            183,920       44,687           Total Expenditures 573,126     674,565        734, 980     809,054           784,054       49,074          2017 2018 2018 2019 2019 INCREASE ACTUAL PROJECTED BUDGET RECOMMEND APPROVED (DECREASE) Total Revenues ‐             ‐                ‐              ‐   ‐                ‐                 Total Expenditures 573,126     674,565        734, 980     809,054            784,054       49,074           Net Operating Result (573,126)    (674,565)     ( 734,980)   (809,054)          (784,054)     (49,074)        PERSONNEL BY DIVISION EXPENDITURES BY DIVISION EXPENDITURES BY CATEGORY OPERATING RESULTS GENERAL GOVERNMENT Community Development Building Maintenance 89 City of Sun Prairie 2019 Budget THIS PAGE LEFT BLANK INTENTIONALLY PUBLIC SAFETY Police MISSION Build relationships and solve problems. DESCRIPTION Administration There are five members of administration. Four command level sworn officers provide overall organizational leadership. The Police Chief, with assistance from the Assistant Chief of Police, is responsible for broad vision and direction for the organization’s operations. One lieutenant provides leadership and management for patrol operations and another lieutenant for support services operations. An executive assistant provides operational support. Patrol Division Sworn field officers provide district policing efforts direct to the community. There are seven sergeants, thirty patrol officers, four district liaison officers, and two community service officers. A lieutenant leads the division. District Liaison Program A team of four officers are assigned to a specific patrol district that focus on neighborhood problem solving, community engagement, crime prevention services, mental health intervention, and drug and gang activity. Detec tive Bureau An assigned sergeant supervises a team of five detectives. The team provides police response and investigation into high level, complicated, time intensive, and serious investigations. Detectives coordinate complex investigative efforts, lead investigative teams, conduct interviews, make complicated legal charging decisions, collect evidence at crime scenes, and work closely with the District Attorney’s Office. A civilian evidence officer reports to the detective sergeant within this unit. School Liaison Program Two officers are assigned to the high school, the alternative school, the upper middle school, and lower level schools respectively. These officers provide proactive problem solving and relationship building in the schools. This an extension of our policing philosophy into the school district in partnership with district staff. Dispatch Services Eight dispatchers provide 24-hour dispatching services for police staff and answering services for citizens wishing to reach city government. The communications center accomplishes several tasks related to the city’s public safety function, including monitoring alarms and cameras, supporting the emergency operations center, and accessing local databases. A dispatch supervisor leads the unit. 91 City of Sun Prairie 2019 Budget PUBLIC SAFETY Police Records Division The records division performs tasks related to police records, including open records processing, social media management, citizen fingerprinting, license and permit processing, and staffing a service window. Service windows are available at the East and West locations. One staff member is dedicated to county court officer duties. Community Policing Services Community Policing Services are a section of the department’s budget that provides resources for equipment and supplies necessary for community policing efforts. Costs include the honor guard and department chaplains. Other programs include Citizen Academy, National Night Out, Youth Academy, and other outreach activities. Crossing Guards Services The city contracts for crossing guard services stationed throughout the community to ensure student safety. The program is monitored in partnership with the school district. 2019 BUDGET HIGHLIGHTS • Add funding and position authority for a full-time Lieutenant position. The Lieutenant will perform administrative functions currently assigned to Sergeants. This will provide Sergeants with greater ability to focus on directly monitoring district policing efforts, mentoring officers, and performing quality assurance activities. • Decreases in systems and maintenance agreement costs. • Increase in the patrol communications budget due to an increase in fees. • Increase in the scheduling software maintenance agreement in accordance with the contract. • Decrease in the police video system maintenance agreement. • Increase in the crossing guard professional services agreement to reflect the new contract. 2018 BUDGET OVERVIEW • Added a district liaison officer to improve the effectiveness of the district liaison program and the K-9 unit. • Reclassified an officer position to a detective position to address detective caseload. • Implemented body cameras to create a safer community and maintain public trust. • Added crossing guard members in the fall of 2018 for the two new elementary schools. • Purchased an additional squad car for the fleet. • Improved debt collection efforts related to delinquent forfeitures originating from municipal court. • Budget amendments totaling $84,300 for explosion-related expenses. 92 City of Sun Prairie 2019 Budget PUBLIC SAFETY Police PERFORMANCE MEASUREMENT Maintain a low crime rate. Measure 2014 2015 2016 2017 2018 Violent Crime (per 1,000 residents) 3.78 3.21 3.19 2.61 1.31 Property Crime (per 1,000 residents) 23.55 19.62 17.57 15.7 11.45 *2018 data reflects information through July 31, 2018. 93 City of Sun Prairie 2019 Budget 2017 2018 2018 2019 2019 INCREASE ACTUAL PROJECTED BUDGET REC OMMEND APPROVED (DECREASE) Administration 5.00               5.00                5.00                6.00                  6.00               1.00              Patrol 39.00             39.00              39.00              40.00                40.00             1.00              Investigation 6.50               7.00                7.00                7.00                  7.00               ‐                 District Liaison Officers 4.50               5.00                5.00                4.00                  4.00               (1.00)             School Liaison Officers 2.00               2.00                2.00                2.00                  2.00               ‐                 Community Policing ‐                 ‐                  ‐                  ‐   ‐                  ‐                 Crossing Guards ‐                 ‐                  ‐                  ‐   ‐                  ‐                 Communications 9.00               9.00                9.00                9.00                  9.00               ‐                 Records 7.40               8.00                8.00                8.00                  8.00               ‐                 Vehicles ‐                 ‐                  ‐                  ‐   ‐                  ‐                 Total Personnel 73.40            75.00              75.00             76.00                76.00             1.00              Sworn Personnel* 53.00                54.00                 54.00                 55.00                    55.00                 Civilian Personnel 20.40                21.00                 21.00                 21.00                    21.00                 *One FTE is 1,950 hours for patrol officers 2017 2018 2018 2019 2019 INCREASE ACTUAL PROJECTED BUDGET REC OMMEND APPROVED (DECREASE) Administration 901,250        1,003,882      1,020,669      1,041,439        1,041,439     20,770          Patrol 3,605,588     3,955,594      3,927,705      4,094,221        4,094,221     166,516       Investigation 697,966        769,073          808,247         848,560           848,560         40,313          District Liaison Officers 436,341        420,198          520,698         440,270           440,270        (80,428)        School Liaison Officers 208,219        221,391          211,577         212,371           212,371        794               Community Policing 8,284             6,700              6,700              6,950                6,950             250               Crossing Guards 91,396          120,879          120,879         135,892           135,892         15,013          Communications 708,480        744,030          814,366         775,036           775,036        (39,330)        Records 430,239        483,830          492,785         532,970           532,970         40,185          Vehicles 443,582        357,633          358,833         566,159           566,159        207,326       Total Expenditures 7,531,345     8,083,210      8,282,459      8,653,868        8,653,868      371,409       2017 2018 2018 2019 2019 INCREASE ACTUAL PROJECTED BUDGET REC OMMEND APPROVED (DECREASE) Personnel 6,395,789     6,889,887      7,074,773      7,362,769        7,362,769     287,996       Materials & Supplies 564,774        511,966          510,068         697,103           697,103        187,035       Contractual Services 436,293        586,905          595,206         484,721           484,721        (110,485)      Professional Development 73,847          72,752           72,682           76,106             76,106           3,424             Capital 60,642          21,700            29,730           33,169             33,169           3,439             Total Expenditures 7,531,345     8,083,210      8,282,459      8,653,868        8,653,868      371,409       2017 2018 2018 2019 2019 INCREASE ACTUAL PROJECTED BUDGET REC OMMEND APPROVED (DECREASE) Total Revenues 186,127        164,561          179,600         161,870           161,870        (17,730)        Total Expenditures 7,531,345     8,083,210      8,282,459      8,653,868        8,653,868     371,409       Net Operating Result (7,345,218)   (7,918,649)     (8,102,859)    (8,491,998)        (8,491,998)    (389,139)       PERSONNEL BY DIVISION EXPENDITURES BY DIVISION EXPENDITURES BY CATEGORY OPERATING RESULTS PUBLIC SAFETY Police 94 City of Sun Prairie 2019 Budget PUBLIC SAFETY Fire Department MISSION Deliver professional service to our community by protecting life, property, and the environment. Carry out these functions by providing courteous and effective responses through quality training with the highest standards of integrity and performance. In partnership with our community, strive for excellence through training, prevention, and education. DESCRIPTION The Sun Prairie Fire Department (SPFD) is contracted by the City of Sun Prairie to deliver fire service. Services include all-hazards emergency response, fire prevention, fire education, and assistance to Sun Prairie Emergency Medical Services Department and Sun Prairie Police Department. The SPFD district encompasses approximately 96 square miles and over 43,000 residents of the City of Sun Prairie, and Townships of Burke, Bristol, and Sun Prairie. The SFPD operates out of two stations located within the City. The SPFD continuously staffs Station 1 with a minimum of four firefighters, with a combination of career and volunteer/Paid-on-Premise staff. Career staff work from 6:00 am until 6:00 pm daily and a volunteer crew staffs 6:00 pm to 6:00 am. Sinc e July 2017, SPFD Station II has been staffed Monday through Friday for 8-hour shifts with career staff, and weekends with Paid on Call personnel. This is an incremental step to staffing Station II 24 hours a day. The SPFD continues to implement the 2014 Fire Department Review & Assessment consultant’s recommendations for the future of fire protection. 2019 BUDGET HIGHLIGHTS • Increased wages and operating costs. 2018 BUDGET OVERVIEW • Ten Department personnel completed courses to become certified EMTs or EMRs. • Salaries and benefits were increased to ensure the SPFD rates are competitive with other area fire units. • The percentage of Fire Department expenses borne by the City of Sun Prairie increased from 75% to 79%. The townships of Bristol, Burke, and Sun Prairie provide the remaining 21% of funds. 95 City of Sun Prairie 2019 Budget PUBLIC SAFETY Fire Department PERFORMANCE MEASUREMENT Respond to citizens’ call for service. Measure 2014 2015 2016 2017 2018 Calls for Service 1,003 1,020 1,120 1,699 1,075 *Information for 2018 reflects call volume through July 31, 2018. 96 City of Sun Prairie 2019 Budget 2017 2018 2018 2019 2019 INCREASE ACTUAL PROJECTED BUDGET RECOMMEND APPROVED (DECREASE) Fire* ‐                 ‐                  ‐                  ‐                   ‐                   ‐                   Total Personnel ‐                 ‐                  ‐                  ‐                   ‐                   ‐                   * The City of Sun Prairie contracts for fire services from the Sun Prairie Volunteer Fire Department, a non‐profit corporation. 2017 2018 2018 2019 2019 INCREASE ACTUAL PROJECTED BUDGET RECOMMEND APPROVED (DECREASE) Fire 1,158,482     1,292,984      1,298,065      1,399,977      1,399,977      101,912          Total Expenditures 1,158,482     1,292,984      1,298,065      1,399,977      1,399,977      101,912          2017 2018 2018 2019 2019 INCREASE ACTUAL PROJECTED BUDGET RECOMMEND APPROVED (DECREASE) Personnel ‐                 ‐                  ‐                  ‐                   ‐                   ‐                   Materials & Supplies 35,811           8,494              8,494             17,104            17,104            8,610               Contractual Services 1,069,217     1,284,490      1,289,571      1,382,873      1,382,873      93,302            Capital 53,454           ‐                  ‐                  ‐                   ‐                   ‐                   Total Expenditures 1,158,482     1,292,984      1,298,065      1,399,977      1,399,977      101,912          2017 2018 2018 2019 2019 INCREASE ACTUAL PROJECTED BUDGET RECOMMEND APPROVED (DECREASE) Total Revenues ‐                 ‐                  ‐                  ‐                   ‐                   ‐                   Total Expenditures 1,158,482     1,292,984      1,298,065      1,399,977      1,399,977      101,912          Net Operating Result (1,158,482)    (1,292,984)    (1,298,065)   (1,399,977)     (1,399,977)     (101,912)        PERSONNEL BY DIVISION EXPENDITURES BY DIVISION EXPENDITURES BY CATEGORY OPERATING RESULTS PUBLIC SAFETY Fire Department 97 City of Sun Prairie 2019 Budget THIS PAGE LEFT BLANK INTENTIONALLY PUBLIC SAFETY Emergency Medical Services MISSION Care for our community as a team of dedicated professionals through the delivery of compassionate emergency treatment, quality public education, and the responsible use of public resources. DESCRIPTION Sun Prairie Emergency Medical Services (EMS) responds to medical emergencies twenty-four hours per day, seven days per week. In the EMS profession, paramedics deliver the highest level of pre-hospital care. Paramedics are the only rescuers who can perform critical procedures such as intubation (emergency airway) and intravenous medications. The city staffs its ambulances with two paramedics. Unique in this regard, Sun Prairie EMS is one of only a handful of Advanced Life Support providers in the region. Sun Prairie EMS is a critical partner in the delivery of quality pre-hospital medicine to the citizens of Sun Prairie and beyond. Sun Prairie EMS has evolved its role commensurately with demands for service. Sun Prairie EMS services include preventative outreach programs, including community education such as CPR and AED training. Additionally, Sun Prairie EMS provides support to both public and private community events. 2019 BUDGET HIGHLIGHTS • The billing service vendor is paid a percentage of collections. The budget for vendor payment is increased because collections will grow due to revised ambulance service fees. • Enhancements in patient care technology improve the patient experience. This will include greater use of features of the patient care reporting system. • Implement a peak-hours ambulance crew to enhance reliability and improve ambulance availability during times of peak demand. • The material and supplies budget is lower in 2019 due to a one-time ambulance purchase in 2018. 2018 BUDGET OVERVIEW • Ambulance transport fees were re- evaluated and adjusted. The result is a reduction in the taxpayer’s burden to support the service. • Equipment upgrades provided consistent equipment availability in all three ambulances. This reduces downtime related to vehicle switch-out, and allows for service expansion at minimal expense. • Increased access to, and use of, technology. It improves system efficiency and provides the means for data-driven initiatives and patient care methodologies. 99 City of Sun Prairie 2019 Budget PUBLIC SAFETY Emergency Medical Services PERFORMANCE MEASUREMENT Respond in a timely manner to calls for service, and deliver patients to the hospital expeditiously. Measure 2014 2015 2016 2017 2018 Call volume 2,205 2,391 2,467 2,828 1,550 Response time: En route 1:25 1:22 1:25 1:45 1:45 Response time: To scene 4:41 4:20 4:21 4:33 4:36 Response time: To hospital 21:36 20:33 19:24 19:03 18:33 *2018 data reflects information through July 31, 2018. **Response times are measured in minutes. Qualit y training results in improved skills success rate and a better patient experience. Measure 2014 2015 2016 2017 2018 IV success rate 64% 64% 63% 70% 72% First-pass intubation success rate 41% 78% 73% 87% 90% *2018 data reflects information through July 31, 2018. Ser ve residents and City visitors. Distribute the cost of services between taxpayers and service users. Measure 2014 2015 2016 2017 2018 Ambulance service users 54% 59% 52% 58% 48% Taxpayers 46% 41% 48% 42% 52% *2018 data reflects information through July 31, 2018. 100 City of Sun Prairie 2019 Budget 2017 2018 2018 2019 2019 INCREASE ACTUAL PROJECTED BUDGE T RECOMMEND APPROVED (DECREASE) EMS* 14.00          15.00           15.00           15.00              15.00          ‐                Total Personnel 14.00          15.00           15.00           15.00              15.00          ‐                * 1 FTE is 2,912 hours for paramedics. 2017 2018 2018 2019 2019 INCREASE ACTUAL PROJECTED BUDGE T RECOMMEND APPROVED (DECREASE) EMS 1,697,499  2,028,766   2,025,118   2,111,861       2,111,861   89,478        Total Expenditures 1,697,499   2,028,766   2,025,118   2,111,861       2,111,861   89,478        2017 2018 2018 2019 2019 INCREASE ACTUAL PROJECTED BUDGE T RECOMMEND APPROVED (DECREASE) Personnel 1,359,394  1,487,293   1,480,345   1,735,661       1,735,661   258,051      Materials & Supplies 215,283     449,748       453,023      271,360          271,360       (181,663)     Contractual Services 100,645     81,175         81,300         93,700            93,700        12,400        Professional Development 8,661          10,550        10,450         11,140            11,140        690              Capital 13,516        ‐               ‐               ‐                    ‐               ‐                Total Expenditures 1,697,499   2,028,766   2,025,118   2,111,861       2,111,861   89,478        2017 2018 2018 2019 2019 INCREASE ACTUAL PROJECTED BUDGE T RECOMMEND APPROVED (DECREASE) Total Revenues 1,037,872  1,033,325   1,028,836   1,298,820       1,298,820   269,984      Total Expenditures 1,697,499  2,028,766   2,025,118   2,111,861       2,111,861   89,478        Net Operating Result (659,627)    (995,441)     (996,282)     (813,041)         (813,041)     180,506      PERSONNEL BY DIVISION EXPENDITURES BY DIVISION EXPENDITURES BY CATEGORY OPERATING RESULTS PUBLIC SAFETY Emergency Medical Services 101 City of Sun Prairie 2019 Budget THIS PAGE LEFT BLANK INTENTIONALLY PUBLIC SAFETY Emergency Management MISSION Plan, prepare for, and respond to disasters so that our community can most effectively protect lives and property. DESCRIPTION The city has established an Emergency Management Team consisting of the Chief of Police, Assistant Chief of Police, Fire Chief, and Emergency Medical Services Chief. This group is working towards disaster preparedness, with an emphasis on a functional Emergency Operations Center (EOC) for protective services leaders, city administration, and city department leaders to use during emergency events and planned large-scale events. 2019 BUDGET HIGHLIGHTS • Training funds will enhance disaster preparedness; the budgeted amount remains the same as prior years. • Operating improvements to the EOC are a continual focus with available funding. The budget for repairs and maintenance remains the same. 2018 BUDGET OVERVIEW • The downtown explosion reinforced the concepts and structure of Incident Command System principles. The EOC was within the evacuation zone and was displaced. After-action reviews will evaluate city response and use of principles. Emergency management staff members will be a key component to this evaluation. • A large amount of 2018 funding was allocated to severe weather siren repair. One of the city sirens did not function during testing and required repair work. 103 City of Sun Prairie 2019 Budget 2017 2018 2018 2019 2019 INCREASE ACTUAL PROJECTED BUDGET RECOMMEND APPROVED (DECREASE) Emergency Management ‐              ‐               ‐               ‐   ‐               ‐                Total Personnel ‐              ‐               ‐               ‐                    ‐               ‐                2017 2018 2018 2019 2019 INCREASE ACTUAL PROJECTED BUDGET RECOMMEND APPROVED (DECREASE) Emergency Management 6,645          7,500            7,500           7,500               7,500            ‐                Total Expenditures 6,645          7,500           7,500           7,500               7,500           ‐                2017 2018 2018 2019 2019 INCREASE ACTUAL PROJECTED BUDGET RECOMMEND APPROVED (DECREASE) Materials & Supplies 6,645          5,500            5,000           5,000               5,000            ‐                Professional Development ‐              2,000            2,500           2,500               2,500            ‐                Capital ‐              ‐               ‐               ‐   ‐               ‐                Total Expenditures 6,645          7,500           7,500           7,500               7,500           ‐                2017 2018 2018 2019 2019 INCREASE ACTUAL PROJECTED BUDGET RECOMMEND APPROVED (DECREASE) Total Revenues ‐              ‐               ‐               ‐                    ‐               ‐                Total Expenditures 6,645          7,500            7,500           7,500               7,500            ‐                Net Operating Result (6,645)         (7,500)         (7,500)         (7,500)             (7,500)         ‐                PERSONNEL BY DIVISION EXPENDITURES BY DIVISION EXPENDITURES BY CATEGORY OPERATING RESULTS PUBLIC SAFETY Emergency Management 104 City of Sun Prairie 2019 Budget PUBLIC SAFETY Community Development Building Inspection MISSION Advance quality and building safety for all who live, work, and visit our community. Provide high quality inspection services for all new and existing structures, responsive property maintenance and zoning enforcement services, and friendly and courteous service to our customers. DESCRIPTION The Building Inspection Division is a division of the Community Development Department. The Division is primarily responsible for reviewing plans, issuing permits and providing inspection services for new buildings, building additions, alterations and modifications, and other construction activities to ensure compliance with applicable codes and regulations. The Division is responsible for the collection of permit fees, impact fees, and other fees associated with the permitting process. In addition, the Division provides property maintenance and zoning code enforcement services for the City. Due to the individual skill sets of current employees, the Division provides support to Building Maintenance, Public Works, and other departments in the areas of plumbing and commercial electrical installations and maintenance at city facilities. 2019 BUDGET HIGHLIGHTS • Increase the permitting fee by $0.01 per square foot for building, electrical, plumbing, and HVAC permits. • Provide funding and position authority for a full-time Assistant Building Inspector beginning April 1, 2019. 2018 BUDGET OVERVIEW • The Building Inspection fee schedule was reviewed and amended to ensure uniformity in fee permits. The revised fee schedule better reflects the cost of providing review and inspection services. o Minimum permit increased from $25 to $50. o Permits now based on square footage rather than per project cost. • The City received authority from the Wisconsin Department of Safety and Professional Services (DSPS) to perform complex plan review in lieu of the DSPS for all multi-family, commercial and industrial projects within the city. The budget provided funding and authority to hire an LTE position to assist with reviews as the Division evaluated the time associated with this new workload. o The Division has performed over 200 plan reviews. • Higher than normal workloads resulted in large r than anticipated staff overtime and seasonal staff expenses. 105 City of Sun Prairie 2019 Budget PUBLIC SAFETY Community Development Building Inspection PERFORMANCE MEASUREMENT Comply with Wisconsin Administrative Code requirements to perform inspections within two business days. Measure 2015 2016 2017 2018 Total Inspections 6,754 6,777 8,909 6,407 Inspection completed same day 86% 92% 78% 82% Inspection completed within 1 day 7% 5% 13% 7% Inspection completed in 2 or more days 7% 3% 9% 11% *2018 data reflects information through July 31, 2018. Calls for service statistics. Measure 2015 2016 2017 2018 Permit Applications 1,823 1,750 2,264 1,341 Code Enforcement Cases 396 468 378 174 Field Inspections 6,754 6,779 8,909 6,407 *2018 data reflects information through July 31, 2018. 106 City of Sun Prairie 2019 Budget 2017 2018 2018 2019 2019 INCREASE ACTUAL PROJECTED BUDGET RECOMMEND APPROVED (DECREASE) Building Inspection 5.25          5.25              5.25           6.00                  6.00              0.75               Total Personnel 5.25         5.25              5.25          6.00                 6.00              0.75               2017 2018 2018 2019 2019 INCREASE ACTUAL PROJECTED BUDGET RECOMMEND APPROVED (DECREASE) Building Inspection 460,411    554,409       548, 078    616,829           616,829       68,751           Total Expenditures 460,411    554,409       548, 078   616,829           616,829       68,751          2017 2018 2018 2019 2019 INCREASE ACTUAL PROJECTED BUDGET RECOMMEND APPROVED (DECREASE) Personnel 430,178    506,782       489, 133    550,033           550,033       60,900           Materials & Supplies 19,719     17,914          38,945      47,596             47,596          8,651             Contractual Services 6,725       24,180          15,100      14,000             14,000         (1,100)          Professional Development 3,261       5,000            4,900        5,200                5,200            300                Capital 528           533               ‐             ‐   ‐                ‐                 Total Expenditures 460,411    554,409       548, 078   616,829           616,829       68,751          2017 2018 2018 2019 2019 INCREASE ACTUAL PROJECTED BUDGET RECOMMEND APPROVED (DECREASE) Total Revenues 757,636    723,269       484, 700    624,450           624,450       139,750       Total Expenditures 460,411    554,409       548, 078    616,829           616,829       68,751           Net Operating Result 297,225    168,860       ( 63,378)    7,621               7,621            70,999          PERSONNEL BY DIVISION EXPENDITURES BY DIVISION EXPENDITURES BY CATEGORY OPERATING RESULTS PUBLIC SAFETY Community Development Building Inspection 107 City of Sun Prairie 2019 Budget THIS PAGE LEFT BLANK INTENTIONALLY CULTURE, RECREATION, & EDUCATION Recreation Department Family Aquatic Center MISSION Provide a safe and clean aquatic facility with high-quality programs and services that enhance the quality of life for all those who live, work, play, and visit Sun Prairie. DESCRIPTION Thousands of individuals participate in aquatics programs at the Family Aquatics Center annually. Aquatics programs include swimming lessons, swim team, lap swimming, water fitness classes, specialty classes, special events and private group rentals. The Parks and Recreation Director and Administrative/Recreation Programs Coordinator co-manage the Family Aquatic Center, with the Director overseeing general operations and risk management, while the Coordinator oversees personnel, admissions/concessions and staffing. Additionally, three seasonal managers are staffed at the pool during all open and programmed hours to ensure safety, security, quality and staff support. The Family Aquatic Center utilizes the Parks and Recreation Department office for administrative support. Seasonal labor is utilized to staff all open hours including swimming lessons, open swim, and swim team. 2019 BUDGET HIGHLIGHTS • Implement a new registration system. The new system allows for key tag season passes with barcode reader and eliminates the outdated sew-on season pass entry system. • Install second admissions counter cashiering station to enhance customer experience and eliminate long wait times to enter. • Restructure the aquatics center management team. A restructure will ensure highly qualified individuals are in critical management positions and lessen employee burnout. The budget provides wage increases commensurate with increased levels of responsibility, as well as computers and phones for management. 2018 BUDGET OVERVIEW • The aquatic center was fitted with cashiering equipment and software utilized at other city facilities. • Free wi-fi was installed and made available for public use. • New shade covers were purchased for the pool and sand playground areas. • Aesthetic upgrades to the facility. • A high-end pool vacuum was rented for the season. This was the first year renting a vacuum; previously the City purchased a vacuum but found the repair costs to be burdensome. 109 City of Sun Prairie 2019 Budget CULTURE, RECREATION, & EDUCATION Recreation Department Family Aquatic Center PERFORMANCE MEASUREMENT Provide aquatic programs, services and events that are high quality, accessible and relevant to the community’s needs. Relevancy: A measure used to ensure that programs and services being offered are wanted and needed by the community is swimming lesson enrollments compared to the total number of swimming lesson spots available ( program capacity). The Family Aquatic Center’s goal is to continue an upward trend of filling all swimming lessons with a goal to remain above 80% capacity. Swimming Lesson Class Capacity 2014 2015 2016 2017 2018 Number of lessons offered 179 174 174 174 149 Number of available spots 1,813 1,783 1,822 1,735 1,137 Swim Lessons Enrollment 1,263 1,303 1,234 1,320 964 Percentage to full program capacity 70% 73% 68% 76% 85% *2018 data reflects information through July 31, 2018. Affordability/Accessibility: A majority of revenue from the Family Aquatic Center is generated through season pass sales, token sales and daily admissions. Season Pass Type 2014 2015 2016 2017 2018 Resident Family 98 98 115 98 102 Non-Resident Family 32 24 25 18 28 Resident Family ½ Price 9 20 12 15 8 Non-Resident Family ½ Price 2 5 1 4 0 Caregiver Pass n/a n/a n/a 10 19 Total Family Season Passes 141 147 153 145 157 Resident Individual 24 10 17 13 18 Non-Resident Individual 1 1 2 2 4 Resident Individual ½ Price 1 2 2 3 0 Non-Resident Individual ½ Price 0 0 0 0 0 Total Individual Season Passes 26 13 21 18 22 Cumulative Season Passes 167 160 174 163 179 *2018 data reflects information through July 31, 2018. Token Sales 2014 2015 2016 2017 2018 Single Tokens 2,149 1,782 610 686 877 10 Pack Tokens 112 174 315 307 135 Total Number of Tokens Sold 3,269 3,522 3,760 3,756 2,227 *2018 data reflects information through July 31, 2018. 110 City of Sun Prairie 2019 Budget CULTURE, RECREATION, & EDUCATION Recreation Department Family Aquatic Center Not e: There are a variety of factors that contribute to daily admission/attendance such as weather, pool closures due to water quality, and closures due to attendance. Attendance 2014 2015 2016 2017 2018 June 7,562 6,357 8,921 7,204 7,512 July 7,957 14,852 13,467 11,984 6,924 August 7,762 8,842 8,928 7,165 N/A Total 23,281 30,051 31,316 26,353 14,436 *2018 data reflects information through July 31, 2018. Mai ntain a fiscally responsible Family Aquatic Center The F amily Aquatic Center’s financial goal is to continue to provide a clean, safe and customer-centered facility in order to continue an increase in patronage. This will allow us to increase revenues, which in turn minimizes the total community investment by offsetting expenses with user fees. Measure 2014 2015 2016 2017 2018 FAC Revenues $184,078 $191,484 $210,241 $200,815 $139,021 FAC Expenses $241,214 $322,391 $273,910 $278,068 $248,582 Recovery Percentage 76% 59% 77% 72% 56% Property Tax Revenue $57,136 $130,907 $63,669 $77,253 $109,561 *2018 data reflects information through July 31, 2018. 111 City of Sun Prairie 2019 Budget THIS PAGE LEFT BLANK INTENTIONALLY PUBLIC WORKS Public Works MISSION Provide a clean and safe environment for Sun Prairie residents by providing street maintenance, snow and ice removal, traffic control, storm water facility maintenance, safe and reliable maintenance of the city’s fleet and equipment, and ensuring residents receive accurate and timely service information. DESCRIPTION This narrative focuses on the Administration, Operations, Snow & Ice, Traffic Control, and Streets functions performed by the Public Works Department. Other divisions in the Public Works Department include parks maintenance (general fund), forestry (general fund), and refuse and recycling (special revenue fund). These Divisions have separate narratives because they are classified in another functional area or fund. The Department conducts pavement maintenance to roads, parking lots, bike paths and sidewalks. Maintenance activities include sinkhole repairs, chip sealing, micro sealing, concrete sealing, sidewalk replacement, curb and gutter replacement, spray patching, and crack filling. Last, the Department procures and monitors contracts for services. The Traffic Control division maintains and repairs traffic signals, signage and lane markings.The Snow & Ice Division removes snow and ice from streets, parking lots, bike paths and sidewalks. 2019 BUDGET HIGHLIGHTS • Provide funding and position authority for a full-time Streets Maintenance Worker beginning April 1, 2019. • $15,000 for on-street bicycle facilities. • Complete over seven miles of chip sealing in 2019. In the past, streets maintenance applied either chip seal or slurry seal. The life and performance of the chip seal has greatly outlasted the slurry seal and we have moved to completing only chip seal. • Fleet rental charges increased. Fleet rental charges fluctuate depending on the number of replacement public works vehicles purchased during a year. Vehicle purchases are scheduled based on the fleet replacement plan. 2018 BUDGET OVERVIEW • The budget provided $2,800 for a Traffic Control maintenance worker to achieve a certification to diagnose, repair, and install more equipment on traffic signals. • The city owns land on Bailey Road for future public works facility needs. A consultant completed a needs assessment. The next steps are design and construction. • Install traffic responsive signal programming for all signals in the Prairie Lakes Corridor. General Fund balance will be used for this project. Final completion may continue into 2019. 113 City of Sun Prairie 2019 Budget PUBLIC WORKS Public Works PERFORMANCE MEASUREMENT Maintain city streets. Measure 2014 2015 2016 2017 2018 Lane Miles of Streets 335 340 350 380 391 Pounds of crack filling material 43,200 43,200 86,400 86,400 86,400 Diggers locates marked 4,037 9,951 10,442 *2018 data reflects information through July 31, 2018. 114 City of Sun Prairie 2019 Budget 2017 2018 2018 2019 2019 INCREASE ACTUAL PROJECTED BUDGET RECOMMEND APPROVED (DECREASE) Administration 2.00              2.00              2.00               2.00                   2.00                ‐                  Operations 8.00              8.00              8.00               9.00                   9.00               1.00                Snow & Ice Control ‐                ‐                 ‐                 ‐   ‐                  ‐                  Traffic Control ‐                ‐                 ‐                 ‐   ‐                  ‐                  Street Maintenance ‐                ‐                 ‐                 ‐   ‐                  ‐                  Allocated Increase 0.40              0.40              0.40               0.40                   0.40                ‐                  Allocated (Decrease) (1.40)            (1.40)              (1.40)             (1.40)                 (1.40)              ‐                  Total Personnel 9.00             9.00               9.00              10.00                10.00              1.00               2017 2018 2018 2019 2019 INCREASE ACTUAL PROJECTED BUDGET RECOMMEND APPROVED (DECREASE) Administration 197,476       214,162       212,198       221,850            221,850        9,652             Operations 872,746       898,228       715,166       1,011,704        1,011,704     296,538        Snow & Ice Control 350,637       446,686       418,106       423,771            423,771        5,665             Traffic Control 102,947       71,350          84,850          88,850              93,850            9,000             Street Maintenance 845,245       762,250       772,250       795,000            795,000        22,750           Total Expenditures 2,369,051    2,392,676    2,202,570    2,541,175        2,546,175     343,605       2017 2018 2018 2019 2019 INCREASE ACTUAL PROJECTED BUDGET RECOMMEND APPROVED (DECREASE) Personnel 744,303       849,914       766,253       887,511            887,511        121,258        Materials & Supplies 672,673       655,687       535,076       727,809            727,809        192,733        Contractual Services 896,834       864,575       870,801       902,000            907,000        36,199           Professional Development 2,906           8,500             9,440            10,355              10,355            915                 Capital 52,335         14,000          21,000          13,500              13,500           (7,500)           Total Expenditures 2,369,051    2,392,676    2,202,570    2,541,175        2,546,175     343,605       2017 2018 2018 2019 2019 INCREASE ACTUAL PROJECTED BUDGET RECOMMEND APPROVED (DECREASE) Total Revenues 1,502,082    1,501,294    1,500,232    1,477,338        1,477,338     (22,894)         Total Expenditures 2,369,051    2,392,676    2,202,570    2,541,175        2,546,175     343,605        Net Operating Result (866,969)     ( 891,382)     ( 702,338)     (1, 063,837)      (1, 068,837)   (366,499)       PERSONNEL BY DIVISION EXPENDITURES BY DIVISION EXPENDITURES BY CATEGORY OPERATING RESULTS PUBLIC WORKS Public Works 115 City of Sun Prairie 2019 Budget THIS PAGE LEFT BLANK INTENTIONALLY PUBLIC WORKS Engineering MISSION Manage the development and maintenance of the City’s infrastructure in a fiscally prudent and professional manner. DESCRIPTION The Engineering Department provides a wide array of municipal engineering services. Department members perform office and field related responsibilities. The Department provides engineering oversight, assists in the management of the City’s Stormwater Utility, and provides engineering support for other City Departments. The Department reviews and approves Street Opening, Driveway, and Erosion Control/ Stormwater Management Permits. Engineering staff complete field ratings of street conditions to properly categorize existing streets as either Total Street Reconstruction or Pavement Rehabilitation projects. Staff revisit street evaluations periodically to account for changes in conditions. City utilities, including wastewater, water, and electric, may request prioritization of a street for reconstruction due to utility needs. In addition, pedestrian needs must be taken into account. The Engineering Department works with all appropriate entities to ensure long-term plans reflect all relevant factors. The information gathered is used to develop a plan for the timing and financing of street improvements in the five-year Capital Improvement Plan (CIP). The Department develops construction schedules and cost estimates for all street and sidewalk projects. Engineering collects, distributes, reports on, and maintain records of public infrastructure improvements. The Engineering Department also inspects public improvements in private developments. Properly designed and constructed projects can result in a longer life for improvements and lower maintenance costs. 2019 BUDGET HIGHLIGHTS • Purchase asset management software to track and manage the installation, maintenance, repair, and condition of city owned assets. • The cost to continue budget includes increases in maintenance agreements and communications to reflect current costs in these areas. • Meetings and trainings budget is increased to allow engineers to attend conferences and training on engineering, software, and tools. 2018 BUDGET OVERVIEW • The Department added one engineer, who works 50% on engineering and 50% on stormwater projects. 117 City of Sun Prairie 2019 Budget PUBLIC WORKS Engineering PERFORMANCE MEASUREMENT Review city funded capital improvement projects and new private development projects to ensure projects are congruent with engineering standards. Measure 2014 2015 2016 2017 2018 City’s Capital Improvement Projects 6 8 13 10 11 CIP Projects size (millions) $7.1 $5.4 $7.0 $6.5 $10.9 New Private Development Projects 10 8 6 12 2 Private Development Size (millions) $3.3 $5.0 $4.0 $10.0 $2.1 *2018 data reflects information through July 31, 2018. Time ly Designs Measurements – Provide engineering services for capital improvements that result in well-designed projects constructed at a competitive cost. Measure 2014 2015 2016 2017 2018 Total Contracts 6 8 13 10 11 Contracts advertised before March 31 5 *5 12 10 9 Total Contracts/Contracts Inspected by Engineering Dept. 6/6 8/7 13/13 10/9 11/9 *Two grant-funded projects were advertised for bid in December 2014. Update t he City’s Street Reconstruction Program to include the streets in greatest need of repair, while considering the needs for utility upgrades. WISLR (Wisconsin Information System for Local Roads) is an excellent tool to analyze existing conditions of pavement within the City limits. The State requires city staff to provide updated pavement ratings every other year. Pavement rating are based on a PASER rating (ranging 1-10 with 1=failed, 2-3=poor, 4- 5=fair, 6-7=good, 8=very good, 9-10=excellent). Stre et Projects with component requested by Utility Owner and Pedestrian components. Measure 2014 2015 2016 2017 2018 Street Projects with component requested by a Utility Owner 2 2 2 3 8 Street Projects with Pedestrian component 3 6 9 5 6 118 City of Sun Prairie 2019 Budget PUBLIC WORKS Engineering The chart below shows the street inventory and associated ratings: Rec onstruct or rehabilitate streets with a PASER rating of six or less. Measure 2014 Miles 2015 Miles 2016 Miles 2017 Miles 2018 Miles Street Projects with 3 Rating or less 0.78 0.26 0.65 0.66 2.60 Street Projects with 4 Rating 0.03 0.93 0.93 2.45 1.91 Street Projects with 5 Rating 0.00 0.00 0.25 0.63 0.21 Street Projects with 6 Rating 0.00 0.00 0.00 0.06 0.15 119 City of Sun Prairie 2019 Budget 2017 2018 2018 2019 2019 INCREASE ACTUAL PROJECTED BUDGET RECOMMEND APPROVED (DECREASE) Engineering 5.00           6.00              6.00            6.00                  6.25              ‐                 Allocated Increase 0.25           0.25              0.25            0.25                  0.25              ‐                 Allocated (Decrease) (1.05)          (1.58)             (1.58)           (1.58)                 (1.58)            ‐                 Total Personnel 4.20           4.67              4.67            4.67                  4.92              ‐                 2017 2018 2018 2019 2019 INCREASE ACTUAL PROJECTED BUDGET RECOMMEND APPROVED (DECREASE) Engineering 546,543     667,553       662,999     657,859           657,859        (5,140)            Total Expenditures 546,543     667,553        662,999      657,859            657, 859       (5,140)            2017 2018 2018 2019 2019 INCREASE ACTUAL PROJECTED BUDGET RECOMMEND APPROVED (DECREASE) Personnel 497,438     592,156       575,197     608,980           608,980       33,783           Materials & Supplies 20,461       35,975          34,374        32,644             32,644         (1,730)           Contractual Services 6,414         33,323          46,148        5,260                5,260           (40,888)        Professional Development 1,671         3,300            3,880          7,950                7,950            4,070             Capital 20,559       2,799            3,400          3,025                3,025           (375)              Total Expenditures 546,543     667,553        662,999      657,859            657, 859       (5,140)            2017 2018 2018 2019 2019 INCREASE ACTUAL PROJECTED BUDGET RECOMMEND APPROVED (DECREASE) Total Revenues 239,422     415,561       449,240     399,870           399,870       (49,370)        Total Expenditures 546,543     667,553       662,999     657,859           657,859        (5,140)            Net Operating Result (307,121)    (251,992)     (213,759)    (257,989)          (257,989)     (44,230)        PERSONNEL BY DIVISION EXPENDITURES BY DIVISION EXPENDITURES BY CATEGORY OPERATING RESULTS PUBLIC WORKS Engineering 120 City of Sun Prairie 2019 Budget CULTURE, RECREATION, & EDUCATION Recreation Department Historical Museum MISSION Preserve and interpret the history of Sun Prairie and the surrounding area in order to effectuate a community which understands and has pride in its past. DESCRIPTION The museum provides a wide range of services to the community, under the leadership of a fulltime Museum Director. These services include changing exhibits to provide a fresh, new display of art, artifacts, manuscripts, photographs and educational materials of interest to visitors. The museum preserves all donations to the collection in climate controlled storage and monitors temperature and humidity on a regular schedule to prevent damage to items in the collection. An accessioning process is in place to record, label, number, and store items donated to the museum. The museum installed new database software to better organize the museum’s records of all art, artifacts, manuscripts, photographs, and educational materials. Museum staff will use the software to create a "Virtual Museum" that will allow more of the collection to be viewed. The museum currently has 2-3% of its collection on display. 2019 BUDGET HIGHLIGHTS • Hire a consultant to create a strategic plan. The Friends of the Museum will fund plan development. • Grand Reopening of the museum and celebration of the Museum’s 50th anniversary. 2018 BUDGET OVERVIEW • A 2018 budget amendment approved FTE authority and funding to create a full-time Museum Director position, replacing the part-time Curator position. • Museum operation hours were reduced to appointments only in the interim period between the former Curator’s retirement and the hiring of a new fulltime director. • Staff and volunteers began adding new records to the digital database. 121 City of Sun Prairie 2019 Budget CULTURE, RECREATION, & EDUCATION Recreation Department Historical Museum PERFORMANCE MEASUREMENT Serve and engage the community through programs, tours, displays, and exhibits that result in an increase of museum visitors. Museum Attendance 2015 2016 2017 2018 Total number of visitors 1,067 2,886 3,642 350 *2018 data reflects information through July 31, 2018. *The museum was open for appointments only beginning in June and limited hours the remaining of the year, due to staff changes. 122 City of Sun Prairie 2019 Budget 2017 2018 2018 2019 2019 INCREASE ACTUAL PROJECTED BUDGET RECOMMEND APPROVED (DECREASE) Historical Museum ‐               1.00               1.00              1.00                  1.00              ‐                 Total Personnel ‐               1.00              1.00              1.00                  1.00             ‐                 2017 2018 2018 2019 2019 INCREASE ACTUAL PROJECTED BUDGET RECOMMEND APPROVED (DECREASE) Historical Museum 35,768         59,725          74,657         100,638           100,638       25,981          Total Expenditures 35,768         59,725          74,657          100,638           100,638       25,981          2017 2018 2018 2019 2019 INCREASE ACTUAL PROJECTED BUDGET RECOMMEND APPROVED (DECREASE) Personnel 19,247         33,510          44,777          70,764              70,764         25,987          Materials & Supplies 7,261           11,905          12,785          12,479              12,479         (306)              Contractual Services 6,236           11,390          11,895          11,695              11,695         (200)              Professional Development 150              420                300               800                   800                500               Capital 2,874           2,500            4,900            4,900                4,900           ‐                 Total Expenditures 35,768         59,725          74,657          100,638           100,638       25,981          2017 2018 2018 2019 2019 INCREASE ACTUAL PROJECTED BUDGET RECOMMEND APPROVED (DECREASE) Total Revenues ‐               ‐                ‐                ‐   ‐                ‐                 Total Expenditures 35,768         59,725          74,657         100,638           100,638       25,981          Net Operating Result (35,768)       (59,725)         (74,657)        (100,638)          (100,638)      (25,981)        PERSONNEL BY DIVISION EXPENDITURES BY DIVISION EXPENDITURES BY CATEGORY OPERATING RESULTS 123 City of Sun Prairie 2019 Budget THIS PAGE LEFT BLANK INTENTIONALLY HEALTH & HUMAN SERVICES Youth Services YMCA MISSION________________________ The YMCA managed Youth Center is a safe, alcohol and drug free meeting place for Middle School Youth to participate in positive, social, recreational, educational, and community service activities. DESCRIPTION__________________ The YMCA of Dane County (Northeast Branch) currently operates the Sun Prairie Youth Center at Prairie Phoenix Academy. The Youth Center provides a safe place for teens to go after school and during the summer for a healthy snack and positive mentoring. Funds provided by the City of Sun Prairie offset some of the YMCA of Dane County’s general operating costs, especially those costs associated with after school tutoring and mentoring programs. Participants do not pay a fee for any of the available programs. 2019 BUDGET HIGHLIGHTS_____ • No notable changes. 2018 BUDGET OVERVIEW_______ • No notable changes. 125 City of Sun Prairie 2019 Budget HEALTH & HUMAN SERVICES Youth Services YMCA PERFORMANCE MEASUREMENT Serve Sun Prairie Youth through the Youth Center at Prairie Phoenix Academy. Measure 2017-2018 Youth served 321 Data reflects the period July 2017 to June 2018. 126 City of Sun Prairie 2019 Budget HEALTH & HUMAN SERVICES Youth Services Community Schools MISSION_______________________ Inspire people to act to create equity and a sense of pride for all members of the community. DESCRIPTION_________________ Sun Prairie Community Schools oversees community programs and partnerships at two sites, Westside Elementary and Prairie Phoenix Academy. Programming supports increased academic success of students, increased school attendance, and Sun Prairie families being more connected to their schools and community. The City’s contribution supports program coordination, partnership development, and resource development efforts through the staffing of Site Coordinators at both sites. 2019 BUDGET HIGHLIGHTS_____ • $30,000 to expand Community Schools to C.H. Bird Elementary. • Transfer $10,000 for the Camp Buena Vista summer program at Westside Elementary from the Recreation Department to Community Schools. 2018 BUDGET OVERVIEW_______ • $60,000 for partial funding of two Site Coordinators and one Director. 127 City of Sun Prairie 2019 Budget HEALTH & HUMAN SERVICES Youth Services Community Schools PERFORMANCE MEASUREMENT Increase student achievement for students of color and students qualifying for Free and Reduced Meals. Measure 2017 2018 Westside African American students 9% Low Income Students 20% Measure 2017 2018 Westside African American students 11% Low Income Students 16% Percentage of students with proficient scores in Language Arts FORWARD Exam, Wisconsin’s proficiency exam. Data not yet available Percentage of students with proficient scores in Math FORWARD Exam, Wisconsin’s proficiency exam. Data not yet available 128 City of Sun Prairie 2019 Budget HEALTH AND HUMAN SERVICES Youth and Families Commission MISSION Enhance the quality of life for the residents of Sun Prairie. The Youth and Families Commission seeks to promote healthy behaviors, lifestyles, and community conditions that empower people to be self-sustaining, contributing members of their families, schools, work places, and community. DESCRIPTION The Youth and Families Commission was established under Chapter 2.60 in the City's municipal code of ordinances. The Commission is comprised of seven adult members, four youth members, one adult alternate, and one youth alternate. One adult member serves as liaison to the Common Council. The Youth and Families Commission’s duty is to increase the community's awareness of the positive contributions made to the community by youth and families. The Commission aids groups within the city to achieve the overarching goal of making Sun Prairie a better place for youth and families. 2019 BUDGET HIGHLIGHTS • No notable changes. 2018 BUDGET OVERVIEW • A recurring $5,000 was added to the Commission’s budget in order to increase outreach efforts through targeted local events. 129 City of Sun Prairie 2019 Budget HEALTH AND HUMAN SERVICES Cemetery MISSION Maintain the Sun Prairie Cemetery. DESCRIPTION The Sun Prairie Cemetery Association consists of burial plot owners, their heirs, and volunteers interested in maintaining the Sun Prairie Cemetery. The cemetery has been in the city since 1851. The Association continues to make landscaping improvements and restore historic headstones. The City has provided funding to the Sun Prairie Cemetery Association since 2001 to enable the cemetery to maintain the appearance and accessibility of this historic cemetery. City funds supplement traditional cemetery income sources such as plot sales and burial fees. 2019 BUDGET HIGHLIGHTS • No notable changes. 2018 BUDGET OVERVIEW • The City continued its support by allocating $9,500 to the cemetery. 130 City of Sun Prairie 2019 Budget 2017 2018 2018 2019 2019 INCREASE ACTUAL PROJECTED BUDGET RECOMMEND APPROVED (DECREASE) Youth Programs * ‐               ‐                ‐                ‐   ‐                ‐                 Cemetery ‐               ‐                ‐                ‐   ‐                ‐                 Youth & Familty Commission ‐               ‐                ‐                ‐   ‐                ‐                 Total Personnel ‐               ‐                ‐                ‐                     ‐                ‐                 2017 2018 2018 2019 2019 INCREASE ACTUAL PROJECTED BUDGET RECOMMEND APPROVED (DECREASE) Youth Programs * 75,000        75,000          75,000         115,000           115,000        40,000          Cemetery 9,500           9,500            9,500            9,500               9,500            ‐                 Youth & Family Programs 3,526           6,667            7,832            7,832               7,832            ‐                 Total Expenditures 88,026        91,167          92,332         132,332           132,332       40,000         2017 2018 2018 2019 2019 INCREASE ACTUAL PROJECTED BUDGET RECOMMEND APPROVED (DECREASE) Personnel 1,098           1,332            2,072            2,072               2,072            ‐                 Materials & Supplies 530              3,000            10                 2,510               2,510            2,500             Contractual Services 86,014        86,535          89,500         127,450           127,450        37,950          Professional Development 384              300               750               300                   300               (450)               Total Expenditures 88,026        91,167          92,332         132,332           132,332       40,000         2017 2018 2018 2019 2019 INCREASE ACTUAL PROJECTED BUDGET RECOMMEND APPROVED (DECREASE) Total Revenues ‐               ‐                ‐                ‐   ‐                ‐                 Total Expenditures 88,026        91,167          92,332         132,332           132,332        40,000          Net Operating Result (88,026)       (91,167)        (92,332)        (132,332)          (132,332)     (40,000)        * Youth programs includes Community Schools and YMCA. PERSONNEL BY DIVISION EXPENDITURES BY DIVISION EXPENDITURES BY CATEGORY OPERATING RESULTS HEALTH AND HUMAN SERVICES Non-Departmental Health & Human Services 131 City of Sun Prairie 2019 Budget THIS PAGE LEFT BLANK INTENTIONALLY HEALTH AND HUMAN SERVICES Colonial Club MISSION Enhance the well-being and independence of older adults. DESCRIPTION The Sun Prairie Colonial Club is an independent senior activity center that offers adult day care, senior dining options, in-home supportive care, case management services, educational opportunities, activities, and trips. The Club strives to provide a diverse selection of programming options for today’s active senior. The City of Sun Prairie provides funding to the Colonial Club to support its operations and program offerings. As an independent senior center, the Colonial Club receives funding from multiple sources in addition to City funds; these include membership dues, private donations, United Way funds, grants, and Medicaid-related funding for select services. 2019 BUDGET HIGHLIGHTS • A $10,000 funding increase for the Colonial Club to continue to serve Sun Prairie residents. 2018 BUDGET OVERVIEW • Funding increased from $180,000 to $190,000 in the 2018 budget. The increased funding addressed growth in case management and transportation services. 133 City of Sun Prairie 2019 Budget 2017 2018 2018 2019 2019 INCREASE ACTUAL PROJECTED BUDGET RECOMMEND APPROVED (DECREASE) Colonial Club ‐               ‐                ‐                ‐   ‐                ‐                  Total Personnel ‐               ‐                ‐                ‐                     ‐                ‐                 2017 2018 2018 2019 2019 INCREASE ACTUAL PROJECTED BUDGET RECOMMEND APPROVED (DECREASE) Colonial Club 180,000      190,000        190,000      200,000           200,000        10,000           Total Expenditures 180,000      190,000       190,000       200,000           200,000       10,000          2017 2018 2018 2019 2019 INCREASE ACTUAL PROJECTED BUDGET RECOMMEND APPROVED (DECREASE) Contractual Services 180,000      190,000        190,000      200,000           200,000        10,000           Total Expenditures 180,000      190,000       190,000       200,000           200,000       10,000          2017 2018 2018 2019 2019 INCREASE ACTUAL PROJECTED BUDGET RECOMMEND APPROVED (DECREASE) Total Revenues ‐               ‐                ‐                ‐   ‐                ‐                  Total Expenditures 180,000      190,000        190,000      200,000           200,000        10,000           Net Operating Result (180,000)     (190,000)      (190,000)      (200,000)          (200,000)     (10,000)         PERSONNEL BY DIVISION EXPENDITURES BY DIVISION EXPENDITURES BY CATEGORY OPERATING RESULTS HEALTH AND HUMAN SERVICES Non-Departmental Colonial Club (Senior Center) 134 City of Sun Prairie 2019 Budget CULTURE, RECREATION, & EDUCATION Recreation MISSION Enhance quality of life for the Sun Prairie community by inspiring all to learn, play, and connect. Provide diverse programs and experiences in safe and enjoyable natural spaces and public places. DESCRIPTION The Parks and Recreation Department consists of four divisions: Administration, Recreation Services, Family Aquatic Center, and the Historical Museum. The Administration Division coordinates, monitors, and manages the four divisions. It forms a system of services that is responsive to the recreational, cultural, and preservation needs of the community. Parks and Recreation Department staff provide programming and administrative support for a community-wide parks and recreation program. Programs utilize part-time seasonal labor and vendors. Programs are offered under one of the following categories: Fitness & Wellness, Sports, Enrichment, Aquatic Programs, Special Events, Out of School Time, and Trips. The Parks and Recreation Department also works in cooperation with the Parks and Forestry Division to develop and maintain quality parks and recreational facilities for the community. 2019 BUDGET HIGHLIGHTS • Provide funding and position authority for a part-time administrative assistant. • Implementation of a new registration system, allowing for an enhanced customer experience and more accurate reporting. • Increase in programs offered through vendors and in-house, to ensure quality and support the goals of the department. • Continue to investigate and pursue new opportunities for partnerships, sponsorships and alternative revenue sources. • Create a special revenue fund to track revenue and expenditures of new programs. (A narrative is in the Special Revenue Section). 2018 BUDGET OVERVIEW • Increased advertising and wages to improve employee recruitment and retention. • Expanded the Movies and Concerts in the Park series to include an additional move night. • Implemented fees based on cost recovery levels set forth in national standards and best practices. • Implemented the Neighborhood Navigators program in partnership with the Sun Prairie Youth & Families Commission and Dane County. 135 City of Sun Prairie 2019 Budget CULTURE, RECREATION, & EDUCATION Recreation PERFORMANCE MEASUREMENT Provide programs, services, and activities that are high quality and relevant to the community’s needs. The P arks and Recreation Department strives to achieve a rating of 90% or more of returned surveys reporting their overall satisfaction with the program, department and registration process as “Good” or “Very Good.” Measure 2014 2015 2016 2017 2018 Number of Evaluations Distributed 3,466 3,096 2,953 2,893 1,421 Number of Evaluations Returned 651 730 585 493 274 Return Rate 19% 24% 20% 17% 19% Percentage of Evaluations reporting “Good” or “Very Good” Overall Satisfaction 91% 95% 94% 96% 95% *2018 data reflects information through July 31, 2018. Prov ide programs that the community wants and needs. Program relevancy is evidenced by an increase in enrollments year after year in Parks and Recreation Programs. The pro gram success rate measures the percentage of programs offered vs. the number of programs that were cancelled. Ensuring that the program success rate stays above 75% indicates the programs offered are relevant to the community’s wants and needs. Measure 2014 2015 2016 2017 2018 Total Number of Enrollments 5,657 5,233 4,986 4,983 2,756 Total Number of Programs Offered 815 595 629 642 524 Total Number of Programs Cancelled due to low or no enrollment 240 87 85 118 151 Program Success Rate 71% 85% 86% 82% 71% *2018 data reflects information through July 31, 2018. 136 City of Sun Prairie 2019 Budget CULTURE, RECREATION, & EDUCATION Recreation Maintain a fiscally responsible Parks and Recreation Department In 2018, the Parks, Recreation and Forestry Commission, which set forth Cost Recovery Goals aligned with national standards and best practices, approved a Fees and Charges Policy. The cost recovery goals are based on the impact the program or service has on the community as a whole, with a higher impact receiving a higher subsidy and a lower impact receiving lower or no subsidy. 2018 Cost Recovery Goals: • Community Benefit – 0-50% cost recovery • Community Investment – 50-100% cost recovery • Individual Benefit – 100-150% cost recovery • Highly Specialized – 110% of greater cost recovery, plus 20% surcharge to cover indirect costs Cost Recovery Level 2014 2015 2016 2017 2018 Community Benefit CR 113%* $20,563 contribution to General Fund 108%* $13,461 contribution to General Fund 96%* $7,543 community investment 94%* $10,768 community investment 99%* $842 community investment Community Investment CR Individual Benefit CR Highly Specialized CR TOTAL Subsidy/Surplus $20,563 $13,461 ($7,543) ($10,768) ($842) Note: The goal is to offset program specific costs with program fees. There are general park and recreation administration expenses not allocated to a specific program that are not included in this calculation. *Cost Recovery is currently calculated as a whole, rather than for each level of community benefit. Beginning in 2019, each level of community benefit will be calculated separately. *2018 data reflects information through July 31, 2018. Develop and nurture collaborative partnerships with a holistic, community-centered approach. The P arks and Recreation Department seeks to develop two new collaborative partnerships annually. Measure 2014 2015 2016 2017 2018 Collaborative Partnerships 13 16 21 21 28 137 City of Sun Prairie 2019 Budget 2017 2018 2018 2019 2019 INCREASE ACTUAL PROJECTED BUDGET RECOMMEND APPROVED (DECREASE) Administration 3.00             3.00               3.00              3.50                  3.50              0.50              Adult Programs ‐               ‐                ‐                ‐   ‐                ‐                 Preschool Programs ‐               ‐                ‐                ‐   ‐                ‐                 Youth Programs ‐               ‐                ‐                ‐   ‐                ‐                 Teen Programs ‐               ‐                ‐                ‐   ‐                ‐                 Special Events ‐               ‐                ‐                ‐   ‐                ‐                 Family & Misc Programs ‐               ‐                ‐                ‐   ‐                ‐                 Family Aquatic Center ‐               ‐                ‐                ‐   ‐                ‐                 Total Personnel 3.00             3.00              3.00              3.50                  3.50              0.50              2017 2018 2018 2019 2019 INCREASE ACTUAL PROJECTED BUDGET RECOMMEND APPROVED (DECREASE) Administration 205,965       279,542        271,404        356,149           356,149       84,745          Adult Programs 118,771       126,425        142,747        50,056              50,056         (92,691)        Preschool Programs 54,782         74,022          69,445          38,013              38,013         (31,432)        Youth Programs ‐               ‐                ‐               70,605              70,605         70,605          Teen Programs ‐               ‐                ‐               12,757              12,757         12,757          Special Events 5,505           7,272            7,070            7,335                7,335           (70)                Family & Misc Programs ‐               ‐                ‐               11,925              161,925       161,925       Family Aquatic Center 278,133       314,151        307,601        326,218           326,218       18,617          Total Expenditures 663,156      801,412        798,267       873,058            1,023,058   224,456        2017 2018 2018 2019 2019 INCREASE ACTUAL PROJECTED BUDGET RECOMMEND APPROVED (DECREASE) Personnel 451,641       561,057        527,666        605,038           605,572       77,372          Materials & Supplies 96,655         105,785        111,401        125,251           125,251       13,850          Contractual Services 109,105       111,545        137,520        131,965           281,965       144,445       Professional Development 1,053           4,563            5,100            5,770                5,770           670               Capital 4,702           18,462          16,580          4,500                4,500           (12,080)        Total Expenditues 663,156      801,412        798,267       872,524            1,023,058   224,257        2017 2018 2018 2019 2019 INCREASE ACTUAL PROJECTED BUDGET RECOMMEND APPROVED (DECREASE) Total Revenues 366,250       359,025        382,659        388,579           388,579        5,920            Total Expenditures 663,156       801,412        798,267        872,524           1,023,058   224,257       Net Operating Result (296,906)     (442,387)      (415,608)      (483,945)          (634,479)      (218,337)      PERSONNEL BY DIVISION EXPENDITURES BY DIVISION EXPENDITURES BY CATEGORY OPERATING RESULTS RECREATION, CULTURE & EDUCATION Recreation 138 City of Sun Prairie 2019 Budget CULTURE, RECREATION, & EDUCATION Public Works Parks Maintenance MISSION Improve quality of life through provision of high quality services, parks, open spaces, facilities, and a variety of programs and special events. DESCRIPTION The Parks Maintenance Division provides labor, supplies, and utilities for the upkeep of park infrastructure. Infrastructure includes shelters, play equipment, sports fields, and the maintenance shop. The Division ensures parks and facilities are inviting, safe places for recreation. Staff regularly inspect and repair playground equipment, sports fields, shelters, paths, bridges and lawns. 2019 BUDGET HIGHLIGHTS • The 2018 budget provided funding and authority for an LTE position dedicated to cleaning the concession stand and bathhouse at the FAC. The position will move to the Recreation Department in 2019 so the Manager present at the FAC has supervisory authority. • Provide FTE authority and funding to increase an existing street scapes position from part-time to full time. The pos ition is responsible for the repair and maintenance of sidewalks, curb and gutter repairs, marking digger hotline locales, and maintaining median vegetation. • Design for the Reserve Park parking lot, dog park, and shelter. 2018 BUDGET OVERVIEW • Renovated the athletic fields at Wyndham Hills Park and Stoneridge Park. • Relocated basketball courts at Stoneridge Estates Park to facilitate the installation of new athletic fields. • Installed a new sand volleyball court at Stoneridge Estates Park. • The budget provided $25,400 in one- time funding to install camera systems at five city parks. • Purchased and installed $45,000 of playground surface material to ensure safe landing zones under playground structures. • Removed 38 stumps following ATC tree removal under power lines. 139 City of Sun Prairie 2019 Budget CULTURE, RECREATION, & EDUCATION Public Works Parks Maintenance PERFORMANCE MEASUREMENT Maintain parks and facilities citywide. Measure 2014 2015 2016 2017 2018 Shelter and gazebo rentals (cleaning) 308 338 Soccer and Softball field rentals 523 591 Tree pruning 380 540 220 418 680 Remove or repair graffiti or damage to structures 29 42 68 37 17 *2018 data reflects information through July 31, 2018. 140 City of Sun Prairie 2019 Budget 2017 2018 2018 2019 2019 INCREASE ACTUAL PROJECTED BUDGET RECOMMEND APPROVED (DECREASE) Park Maintenance 6.63             6.63                6.63                7.00                  7.00               0.38              Allocated Increase 0.50             0.50                0.50                0.50                  0.50               ‐                 Allocated (Decrease) (0.40)            (0.50)             (0.50)             (0.50)                 (0.50)             ‐                 Total Personnel 6.73             6.63                6.63                7.00                  7.00               0.38              2017 2018 2018 2019 2019 INCREASE ACTUAL PROJECTED BUDGET RECOMMEND APPROVED (DECREASE) Park Maintenance 811,067      958,041        1,011,342     977,745           977,745        (33,597)        Total Expenditures 811,067      958,041         1,011,342    977,745            977,745         (33,597)         2017 2018 2018 2019 2019 INCREASE ACTUAL PROJECTED BUDGET RECOMMEND APPROVED (DECREASE) Personnel 495,827      583,494         598,481         621,271           621,271        22,790          Materials & Supplies 261,071      296,246         338,951         308,354           308,354        (30,597)        Contractual Services 51,957         49,153          44,700           44,200             44,200           (500)              Professional Development 2,212           3,748             3,810             3,920                3,920             110               Capital ‐               25,400          25,400           ‐   ‐                 (25,400)        Total Expenditures 811,067      958,041         1,011,342    977,745            977,745         (33,597)         2017 2018 2018 2019 2019 INCREASE ACTUAL PROJECTED BUDGET RECOMMEND APPROVED (DECREASE) Total Revenues 46,154         45,600          64,550           43,500             43,500          (21,050)        Total Expenditures 811,067      958,041        1,011,342     977,745           977,745        (33,597)        Net Operating Result (764,913)     (912,441)       (946,792)       (934,245)           (934,245)       12,547          PERSONNEL BY DIVISION EXPENDITURES BY DIVISION EXPENDITURES BY CATEGORY OPERATING RESULTS CULTURE, RECREATION & EDUCATION Public Works Park Maintenance 141 City of Sun Prairie 2019 Budget THIS PAGE LEFT BLANK INTENTIONALLY CONSERVATION & DEVELOPMENT Community Development Planning Division MISSION Maintain and enhance the community’s quality of life by encouraging quality development, efficient land use, and sound economic growth. DESCRIPTION The Planning Division is responsible for the long-range planning activities of the City, as well as the implementation of many of the City’s plans, development policies, and development regulations. The Division coordinates the review of development applications and development agreements among various city departments and agencies. The Division presents staff recommendations on projects to the Plan Commission or other boards and committees as needed. The Planning staff works closely with applicants, other City officials, and the public to resolve development and code related issues. The Division works with regional agencies and staff from other levels of government to coordinate the city’s plans and regulations with other municipalities and jurisdictions. Last, the Division provides information, mapping, or other assistance to other city departments as needed. 2019 BUDGET HIGHLIGHTS • Annual funding to implement recommendations in the city’s comprehensive plan and undertake on- going planning efforts • Establish an annual payment to the Madison Area Transportation Planning Board. The Board leads regional transportation planning, provides traffic forecasts, and assists with transportation studies. • Replace office chairs for department staff. 2018 BUDGET OVERVIEW • Addition of a new Planner to staff. • Updated the city’s Comprehensive Plan. • Promoted the Principal Planner to Planning Director. 143 City of Sun Prairie 2019 Budget CONSERVATION & DEVELOPMENT Community Development Planning Division PERFORMANCE MEASUREMENT Provide timely review and approval of development and zoning requests while following City standards. The Zoning Ordinance states that staff reviewed development requests should be completed in 10 or fewer working days, with either an approval or comments provided to the applicant on any outstanding items or items in need of correction in order to secure approval. Timeliness of Staff Reviews Measure 2016 2017 2018 Avg. work days for full approval of staff review items 6.2 days 11.2 11.4 2018 figures reflect actuals through July 31, 2018. Revi ew and Issue zoning permits in 3 days or less Measure 2014 2015 2016 2017 2018 Avg. days for zoning permit review 2.0 days 1.8 days 2.6 days 2.2 days 2.7 days* 2018 figures reflect actuals through July 31, 2018. The ef fectiveness of planning staff recommendations to the Plan Commission can be measured by how often recommendations are accepted, modified, or rejected. Measure 2015 2016 2017 2018 Total Submissions 53 46 53 50 Upheld 45 37 44 41 Modified 8 7 9 5 Rejected 0 2 0 2 Neutral 0 0 0 2 2018 figures reflect actuals through July 31, 2018. 144 City of Sun Prairie 2019 Budget 2017 2018 2018 2019 2019 INCREASE ACTUAL PROJECTED BUDGET RECOMMEND APPROVED (DECREASE) Planning 4.00             5.00               5.00              5.00                  5.00              ‐                 Allocated (0.25)            (0.25)             (0.25)             (0.25)                 (0.25)            ‐                 Total Personnel 3.75             4.75              4.75              4.75                  4.75             ‐                 2017 2018 2018 2019 2019 INCREASE ACTUAL PROJECTED BUDGET RECOMMEND APPROVED (DECREASE) Planning 339,777       500,985        569,681        520,090           520,090       (49,591)        Total Expenditures 339,777      500,985        569,681       520,090            520,090        (49,591)        2017 2018 2018 2019 2019 INCREASE ACTUAL PROJECTED BUDGET RECOMMEND APPROVED (DECREASE) Personnel 330,014       408,591        417,452        471,050           471,050       53,598          Materials & Supplies 545              1,224            2,974            755                   755               (2,219)           Contractual Services 4,131           82,565         140,500        39,900              39,900         (100,600)      Professional Development 5,087           6,730            6,880            7,385                7,385           505               Capital ‐               1,875           1,875            1,000                1,000           (875)              Total Expenditures 339,777      500,985        569,681       520,090            520,090        (49,591)        2017 2018 2018 2019 2019 INCREASE ACTUAL PROJECTED BUDGET RECOMMEND APPROVED (DECREASE) Total Revenues 40,730         47,973          35,875          41,000              41,000         5,125            Total Expenditures 339,777       500,985        569,681        520,090           520,090       (49,591)        Net Operating Result (299,047)     (453,012)      (533,806)      (479,090)          (479,090)     54,716          PERSONNEL BY DIVISION EXPENDITURES BY DIVISION EXPENDITURES BY CATEGORY OPERATING RESULTS CONSERVATION & DEVELOPMENT Community Development Planning 145 City of Sun Prairie 2019 Budget THIS PAGE LEFT BLANK INTENTIONALLY CONSERVATION & DEVELOPMENT Community Development Economic Development MISSION Improve the economic well-being of the community through targeted efforts that: • facilitate private sector job creation and retention of employment opportunities with competitive, living wage levels of compensation, • enhance and expand the local property tax base, • provide resources to local businesses that will increase the skill level of the local workforce, and • provide residents the opportunity for a better quality of life and general betterment of the City as a whole. DESCRIPTION The Economic Development Division consists of three full-time employees and is charged with providing technical assistance to new and existing businesses throughout the City of Sun Prairie. This includes working with existing or potential developers, business owners/operators, and marketing the city as a great place to live and work. Currently, the division’s key areas of focus are the facilitation of development agreements for redev elopment projects, particularly in the city’s Tax Increment Finance Districts, business retention surveys and hosting retention events, conducting targeted outbound marketing efforts on available buildings and properties, as well as for the City of Sun Prairie in general. The Economic Development Division provides staff support to the Community Development Authority (CDA), Downtown Business Improvement District (BID), and the Sun Prairie Tourism Commission. In addition, staff coordinate efforts with workforce development resources from local, regional, and State agencies. 2019 BUDGET HIGHLIGHTS • No significant changes. 2018 BUDGET OVERVIEW • There were no significant changes in the 2018 budget. 147 City of Sun Prairie 2019 Budget CONSERVATION & DEVELOPMENT Community Development Economic Development PERFORMANCE MEASUREMENT Workforce Development Measure 2014 2015 2016 2017 2018 Workforce Development Efforts (Meetings, Referrals, Training, etc.) N/A 13 11 15 12 *2018 data reflects information through July 31, 2018. Retain and expand business in Sun Prairie. Measure 2014 2015 2016 2017 2018 Formal Retention Contacts (Surveys, Meetings, etc.) 15 68 109 115 198 Major Projects 7 9 11 16 16 Targeted Marketing Efforts 4 19 13 9 5 Contacts with Potential Start- Ups 0 4 3 2 6 Lot Sales/Acres Sold 1/5.0 0/0 2/15.9 2/1.65 1/3.9 *2018 data reflects information through July 31, 2018. 148 City of Sun Prairie 2019 Budget 2017 2018 2018 2019 2019 INCREASE ACTUAL PROJECTED BUDGET RECOMMEND APPROVED (DECREASE) Economic Development 3.00             3.00              3.00              3.00                  3.00             ‐                 Total Personnel 3.00             3.00              3.00              3.00                  3.00              ‐                 2017 2018 2018 2019 2019 INCREASE ACTUAL PROJECTED BUDGET RECOMMEND APPROVED (DECREASE) Economic Development 131,486      301,314        303,721      326,937           326,937        23,216          Total Expenditures 131,486      301,314       303,721       326,937           326,937       23,216         2017 2018 2018 2019 2019 INCREASE ACTUAL PROJECTED BUDGET RECOMMEND APPROVED (DECREASE) Personnel 113,768      282,701        278,186      292,582           292,582        14,396          Materials & Supplies 1,703           635               635               100                   100               (535)               Contractual Services 9,086           11,100          18,100         28,100             28,100          10,000          Professional Development 6,929           6,878            6,800            6,155               6,155            (645)               Capital ‐               ‐                ‐                ‐   ‐                ‐                 Total Expenditures 131,486      301,314       303,721       326,937           326,937       23,216         2017 2018 2018 2019 2019 INCREASE ACTUAL PROJECTED BUDGET RECOMMEND APPROVED (DECREASE) Total Revenues 32,423        57,231          34,554         153,681           153,681        119,127        Total Expenses 131,486      301,314        303,721      326,937           326,937        23,216          Net Operating Result (99,063)       (244,083)      (269,167)      (173,256)          (173,256)     95,911         PERSONNEL BY DIVISION EXPENDITURES BY DIVISION EXPENDITURES BY CATEGORY OPERATING RESULTS CONSERVATION & DEVELOPMENT Community Development Economic Development 149 City of Sun Prairie 2019 Budget THIS PAGE LEFT BLANK INTENTIONALLY CONSERVATION & DEVELOPMENT Public Services For estry MISSION Improve quality of life through provision of high quality services, parks, open spaces, facilities, and a variety of programs and special events. DESCRIPTION Provide a healthy, managed urban forest for the community to enhance the city’s aesthetic, recreational value, and to assist in cooling. The Forestry Division’s arborists accomplish this by staying current on tree health issues, providing interested parties with information about forestry, and responding appropriately to protect current trees. The Division tracks the city’s tree inventory and enforces city tree ordinances. 2019 BUDGET HIGHLIGHTS • EAB treatments are now on an every other year basis for all ash trees, with the next application in 2020. 2018 BUDGET OVERVIEW • Treated 86 trees for Emerald Ash Borer in the spring and will treat 513 trees in the fall. • Will plant 278 trees by November. • Reviewed over 250 trees for residents and other departments. The review takes one to two hours and consists of examining a tree for disease, overall health, safety concerns, etc. • Oversaw the Gypsy Month spraying conducted by Dane County. 151 City of Sun Prairie 2019 Budget CONSERVATION & DEVELOPMENT Public Services For estry PERFORMANCE MEASUREMENT Take appropriate action to respond to the Emerald Ash Borer. Measure 2015 2016 2017 2018 Ash tree treatment 150 480 60 86 Ash tree replacement 800 0 0 *2018 data reflects information through July 31, 2018. Plant new trees and maintain existing trees within the City. Measure 2015 2016 2017 2018 Tree removals and stump grinding 820 54 61 New resident tree planting 95 90 120 78 Tree review 196 258 *2018 data reflects information through July 31, 2018. 152 City of Sun Prairie 2019 Budget 2017 2018 2018 2019 2019 INCREASE ACTUAL PROJECTED BUDGET RECOMMEND APPROVED (DECREASE) Forestry ‐               ‐                ‐                ‐   ‐                ‐                 Allocated (Increase) 1.00             1.00               1.00              1.00                  1.00              ‐                 Total Personnel 1.00             1.00              1.00              1.00                  1.00             ‐                 2017 2018 2018 2019 2019 INCREASE ACTUAL PROJECTED BUDGET RECOMMEND APPROVED (DECREASE) Forestry 75,582         114,292        145,209        94,283              94,283         (50,926)        Total Expenditures 75,582         114,292       145,209       94,283             94,283         (50,926)        2017 2018 2018 2019 2019 INCREASE ACTUAL PROJECTED BUDGET RECOMMEND APPROVED (DECREASE) Personnel 68,679         75,957          77,395          81,228              81,228         3,833            Materials & Supplies 3,621           3,900            5,000            6,250                6,250           1,250            Contractual Services 1,636           32,075          60,114          4,075                4,075           (56,039)        Professional Development 1,646           2,360            2,700            2,730                2,730            30                 Capital ‐               ‐                ‐                ‐   ‐                ‐                 Total Expenditures 75,582         114,292       145,209       94,283             94,283         (50,926)        2017 2018 2018 2019 2019 INCREASE ACTUAL PROJECTED BUDGET RECOMMEND APPROVED (DECREASE) Total Revenues ‐               ‐                ‐                ‐   ‐                ‐                 Total Expenditures 75,582         114,292        145,209        94,283              94,283         (50,926)        Net Operating Result (75,582)       (114,292)      (145,209)      (94,283)            (94,283)        50,926          PERSONNEL BY DIVISION EXPENDITURES BY DIVISION EXPENDITURES BY CATEGORY OPERATING RESULTS CONSERVATION & DEVELOPMENT Public Services Forestry 153 City of Sun Prairie 2019 Budget THIS PAGE LEFT BLANK INTENTIONALLY 2017 2018 2018 2019 2019 INCREASE ACTUAL PROJECTED BUDGET RECOMMEND APPROVED (DECREASE) Transfers ‐               ‐                ‐                ‐   ‐                ‐                 Total Personnel ‐               ‐                ‐                ‐   ‐                ‐                 2017 2018 2018 2019 2019 INCREASE ACTUAL PROJECTED BUDGET RECOMMEND APPROVED (DECREASE) Transfers 2,075,672   2,019,089    2,019,089    1,867,850        1,947,896   (71,193)        Total Expenditures 2,075,672   2,019,089    2,019,089    1,867,850        1,947,896   (71,193)        2017 2018 2018 2019 2019 INCREASE ACTUAL PROJECTED BUDGET RECOMMEND APPROVED (DECREASE) Library 1,679,217   1,561,134    1,561,134    1,581,751        1,605,159   44,025          Transit 194,175       189,174        189,174        229,099           285,737       96,563          Fleet Inservice Fund 141,993       111,000        111,000        50,000              50,000         (61,000)        Grants & Donations 22,106         ‐                ‐               7,000                7,000           7,000            Park Fund 9,248           ‐                ‐                ‐   ‐                ‐                 Sanitation Fund 14,933         17,668          17,668         ‐   ‐               (17,668)        Family Aquatic Center ‐               16,880         16,880         ‐   ‐               (16,880)        Capital Projects 14,000         123,233        123,233       ‐   ‐               (123,233)      Total Expenditures 2,075,672   2,019,089    2,019,089    1,867,850        1,947,896   (71,193)        PERSONNEL BY DIVISION EXPENDITURES BY DIVISION EXPENDITURES BY CATEGORY Transfers 155 City of Sun Prairie 2019 Budget THIS PAGE LEFT BLANK INTENTIONALLY SPECIAL REVENUE FUND Grants and Donations MISSION Use available external fund sources to support City functions. DESCRIPTION City departments receive donations and grants from a variety of entities. The special revenue fund segregates donations designated for a specific purpose from general fund revenues and expenditures. 2019 BUDGET HIGHLIGHTS • New funds were created to segregate transportation and tourism funds from grants and donations. 2018 BUDGET OVERVIEW • No notable changes 157 City of Sun Prairie 2019 Budget 2017 2018 2018 2019 2019 INCREASE ACTUAL PROJECTED BUDGET RECOMMEND APPROVED (DECREASE) Police ‐               ‐                ‐                ‐   ‐                ‐                 EMS ‐               ‐                ‐                ‐   ‐                ‐                 Risk ‐               ‐                ‐                ‐   ‐                ‐                 Museum ‐               ‐                ‐                ‐   ‐                ‐                 Parks & Recreation ‐               ‐                ‐                ‐   ‐                ‐                 Economic Development ‐               ‐                ‐                ‐   ‐                ‐                 Tourism ‐               ‐                ‐                ‐   ‐                 Total Personnel ‐               ‐                ‐                ‐   ‐                ‐                 2017 2018 2018 2019 2019 INCREASE ACTUAL PROJECTED BUDGET RECOMMEND APPROVED (DECREASE) Police 7,870           5,050            10,355         10,355             10,355          ‐                 EMS 13,866         8,126            18,520          5,000                5,000           (13,520)        Risk ‐               3,435           ‐                14,000             14,000          14,000           Museum 293              250                7,000           7,000                 7,000           ‐                 Library ‐               ‐                ‐                ‐   ‐                ‐                 Parks & Recreation 1,306           12,424         16,562          20,822             20,822         4,260            Economic Development 70,440         ‐                ‐                ‐   ‐                ‐                 Tourism 34,403         55,675          27,700         ‐   ‐               (27,700)        Transfers ‐               ‐                ‐               245,426           245,426       245,426       Total Expenditures 128,178      84,959          80,137          302,603           302,603        222,466        2017 2018 2018 2019 2019 INCREASE ACTUAL PROJECTED BUDGET RECOMMEND APPROVED (DECREASE) Personnel 68,639         8,074            14,068         17,983              17,983          3,915             Materials & Supplies 17,539         16,360          32,369          33,194             33,194         825               Contractual Services 3,071           3,000            4,000            4,000                4,000           ‐                 Professional Development 35,709         57,525          29,700         2,000                2,000           (27,700)        Capital 3,220           ‐                ‐                ‐   ‐                ‐                 Transfers ‐               ‐                ‐               245,426           245,426       245,426       Total Expenditures 128,178      84,959          80,137          302,603           302,603        222,466        2017 2018 2018 2019 2019 INCREASE ACTUAL PROJECTED BUDGET RECOMMEND APPROVED (DECREASE) Police Revenues 12,101         11,400          8,500            10,355             10,355         1,855            EMS Revenues 4,810           5,202            18,520          5,000                5,000           (13,520)        Risk Revenues 1                   ‐                ‐               7,000                7,000           7,000            Museum Revenues 2,288           500                7,000           7,000                7,000           ‐                 Parks & Recreation Revenues 4,693           14,926         15,762          20,822             20,822         5,060            Library Revenues 59                ‐                ‐                ‐   ‐                ‐                 Economic Development Revenues 18                ‐                ‐                ‐   ‐                ‐                 Tourism 75,135         83,028          80,626         ‐   ‐               (80,626)        Transfers In 108,889      ‐                ‐               7,000                7,000           7,000            Total Expenditures 93,775         34,486          52,437         302,603           302,603       250,166       Net Operating Result 114,219      80,570          77,971          (245,426)          (245,426)      (242,771)       2017 2018 2018 2019 2019 INCREASE ACTUAL PROJECTED BUDGET RECOMMEND APPROVED (DECREASE) Net Increase/(Decrease) 114,219      80,570          77,971          (245,426)          (245,426)     (323,397)      Fund Balance Applied ‐               ‐                ‐                ‐   ‐                ‐                 Beginning Fund Balance 195,333      309,552        309,552       387,523            387,523        77,971           Ending fund Balance 309,552      390,122        387,523       142,097            142,097        (245,426)      PERSONNEL BY DIVISION EXPENDITURES BY DIVISION EXPENDITURES BY CATEGORY OPERATING RESULTS FUND BALANCE SPECIAL REVENUE FUND Grants and Donations 158 City of Sun Prairie 2019 Budget SPECIAL REVENUE FUND Westside Traffic Impact Fee MISSION Ensure that development projects within the City’s Westside Neighborhoods contribute a fair share toward the cost of new arterial street infrastructure serving the area. DESCRIPTION The City’s goal is to ensure the impact fee program is administered fairly, consistently, and within the scope and parameters of the state statutes that regulate the imposition of such fees. The program’s purpose is to ensure that new development on the Westside pays its fair share for the benefits that roadway projects in the district provide. In 2014, the Traffic Impact Fee program was updated to account for changes in the planned street projects and to account for actual construction costs and impact fees collected rather than the estimated amounts used for program adoption. Updates to the City’s impact fee ordinance addressed ambiguities in the ordinance and designated the Community De velopment Director as the Impact Fee Administrator. The per-trip impact fee increased as part of the ordinance amendment. In 2016, the fee was updated again to account for significant changes in the City’s land use plan, and the fee was modestly increased. The fee increase in 2016 allows for collection of the full Westside share of infrastructure. 2019 BUDGET HIGHLIGHTS • Complete S. Thompson Road street improvements. 2018 BUDGET OVERVIEW • Reiner Road extension and intersection improvements will be completed before the end of the year. • Signalization of the Reiner/O’Keeffe intersection will be completed in 2018, providing access to the Park 151 Business Park. • Signals installed at Blue Aster and Grand. • S. Thompson Road street improvements (partial). 159 City of Sun Prairie 2019 Budget 2017 2018 2018 2019 2019 INCREASE ACTUAL PROJECTED BUDGET RECOMMEND APPROVED (DECREASE) Westside Traffic Impact Fee ‐               ‐                  ‐                  ‐   ‐                  ‐                  Total Personnel ‐               ‐                  ‐                  ‐   ‐                  ‐                  2017 2018 2018 2019 2019 INCREASE ACTUAL PROJECTED BUDGET RECOMMEND APPROVED (DECREASE) Westside Traffic Impact Fee 849,576      1,500,000     1,639,719      110,093           110,093        (1,529,626)   Total Expenditures 849,576      1,500,000    1,639,719     110,093            110,093        (1,529,626)   2017 2018 2018 2019 2019 INCREASE ACTUAL PROJECTED BUDGET RECOMMEND APPROVED (DECREASE) Professional Development ‐               ‐                  25,000          ‐   ‐                  (25,000)         Transfers 849,576      1,500,000     1,614,719      110,093           110,093        (1,504,626)   Total Expenditures 849,576      1,500,000    1,639,719     110,093            110,093        (1,529,626)   2017 2018 2018 2019 2019 INCREASE ACTUAL PROJECTED BUDGET RECOMMEND APPROVED (DECREASE) Public Works Revenues 1,052,579   283,671         192,500         320,000           320,000        127,500        Total Expenditures 849,576      1,500,000     1,639,719      110,093           110,093        (1,529,626)   Net Operating Result 203,003      (1,216,330)   (1,447,219)    209,907            209,907        1,657,126    2017 2018 2018 2019 2019 ACTUAL PROJECTED BUDGET RECOMMEND APPROVED Net Increase / (Decrease) 203,003      (1,216,330)   (1,447,219)    209,907           209,907        Fund Balance Applied ‐               ‐                  ‐                  ‐   ‐                  Beginning Fund Balance 2,297,486   2,500,489      2,500,489      1,053,270        1,053,270     Ending Fund Balance 2,500,489   1,284,160     1,053,270     1,263,177        1,263,177    PERSONNEL BY DIVISION EXPENDITURES BY DIVISION EXPENDITURES BY CATEGORY OPERATING RESULTS FUND BALANCE SPECIAL REVENUE FUND Westside Traffic Impact Fee 160 City of Sun Prairie 2019 Budget SPECIAL REVENUE FUND Sun Prairie Media Center MISSION The Sun Prairie Media Center serves Sun Prairie by educating, informing, entertaining, and empowering its citizens through programming produced by Sun Prairie residents for Sun Prairie residents. The SPMC strives to ensure that citizens maintain access rights not only to governmental proceedings, but also to a variety of media- making tools that allow residents and businesses to create messages across multiple media platforms. DESCRIPTION The Sun Prairie Media Center (SPMC) exists to ensure that Sun Prairie residents stay informed and connected to their community. The SPMC provides citizens unfiltered access to the proceedings of their local government. The SPMC also provides programming that features interviews with city staff and other community leaders that explores important city issues in depth. In addition, the SPMC provides coverage of Sun Prairie sports, community events, church services, SPASD school board meetings, and other happenings in and around Sun Prairie. The SPMC is able to fulfill its mission by maintaining an active group of member volunteers. An August 2018 count indicated 185 members, including the roughly 55 participants in the KIDS-4 media literacy program Wo rking with the four full-time and one part- time SPMC staffers, members acquire the technical knowledge needed to create their own media messages across multiple and varied platforms. The SPMC consists of three major entities: The TV channels KIDS-4 and KSUN and 103.5 FM The Sun Community Radio. All entities run 24 hours a day, 7 days a week. All radio stations are available to livestream 24/7 on sunprairiemediacenter.com. In addition, hundreds of video and audio programs are available to watch and/or listen to on-demand online. 2019 BUDGET HIGHLIGHTS • Increase maintenance agreement costs to provide more storage space for on- demand video. • Maintain membership in Wisconsin Community Media and send a maximum of two people to the 2019 conference. The cost will be approximately $1,000. • Rewire the audio in the TV studios. • Upgrade software used to schedule broadcasts. 2018 BUDGET OVERVIEW • Implemented a membership program to raise revenue and encourage volunteers that are more dedicated. 161 City of Sun Prairie 2019 Budget SPECIAL REVENUE FUND Sun Prairie Media Center Re sulted in $5,455 in additional revenue through August 2018. • Working with IT to install a swipe card entry system to enhance building security. • Implemented open captioning to comply with ADA and FCC requirements. Also implementing closed captioning. • Implemented a new digital signage system. • Implemented an asset management system to track studio reservations and equipment. • KSUN and KIDS-4 were added to TDS TV channel lineups in Sun Prairie and surrounding communities. • Invested in TV studio lighting upgrades to improve the energy efficiency, flex ibility, and performance of lights. Estimated 80% savings in energy efficiency. • Opened a second radio studio to alleviate reservation demands. • Purchased equipment to allow for HD coverage of city meetings and sporting events at Sun Prairie High School. Began TV broadcasts in HD for the first time. • Developed channels for Roku and Apple TV services. • Purchased new wireless microphone kits to replace microphones using frequencies no longer permitted by the FCC. • Began live streaming KIDS-4 24/7 at kids4.tv. 162 City of Sun Prairie 2019 Budget SPECIAL REVENUE FUND Sun Prairie Media Center PERFORMANCE MEASUREMENT Without access to traditional ratings services, we rely on tracking volunteer hours and number of programs produced to gauge the extent to which we are permeating into our community. We aim for a yearly 10 percent increase. Utilize volunteers and paid staff to provide programming. Measure 2014 2015 2016 2017 2018 Volunteer Hours 4,264 4,186 -2% 6,017 44% 6,665 11% 3,574 Programs Produced 1,134 1,455 3,508 4,308 2,353 Note: The Media Center launched a community radio station in late 2015, which has resulted in an annual increase of programming. *2018 data reflects information through July 31, 2018. Raise revenue internally, largely through workshop fees, memberships, and business sponsorships of programming. We aim for a yearly 10 percent increase. Addit ional revenue (does not include franchise fees or donations made to Friends group). Measure 2014 2015 2016 2017 2018 Additional revenue $17,265 $23,322 35% $26,873 15% $35,355 32% $19,312 *2018 data reflects information through July 31, 2018. 163 City of Sun Prairie 2019 Budget 2017 2018 2018 2019 2019 INCREASE ACTUAL PROJECTED BUDGET RECOMMEND APPROVED (DECREASE) Sun Prairie Media Center 4.38             5.38               5.38               5.38                  5.38              ‐                 Total Personnel 4.38             5.38               5.38               5.38                  5.38              ‐                 2017 2018 2018 2019 2019 INCREASE ACTUAL PROJECTED BUDGET RECOMMEND APPROVED (DECREASE) Sun Prairie Media Center 410,479       612,460         623,528         440,828           440,828       (182,700)      Total Expenditures 410,479      612,460        623,528        440,828           440,828       (182,700)      2017 2018 2018 2019 2019 INCREASE ACTUAL PROJECTED BUDGET RECOMMEND APPROVED (DECREASE) Personnel 315,147       360,594         354,377         375,275           375,275       20,898          Materials & Supplies 10,715         18,722           16,994           22,113              22,113         5,119            Contractual Services 29,061         38,150           38,775           19,840              19,840         (18,935)        Insurance 1,672           1,194             1,194             1,940                1,940            746               Professional Development 8,781           2,800             1,230             1,660                1,660            430               Transfers ‐               ‐                 ‐                 ‐   ‐                 ‐                 Capital 45,103         191,000        210,958        20,000               20,000          (190,958)      Total Expenditures 410,479      612,460        623,528        440,828           440,828       (182,700)      2017 2018 2018 2019 2019 INCREASE ACTUAL PROJECTED BUDGET RECOMMEND APPROVED (DECREASE) Operating Revenues 411,592       405,129         625,501         440,828           440,828       (184,673)      Total Expenditures 410,479       612,460         623,528         440,828           440,828       (182,700)      Net Operating Result 1,113           (207,331)      1,973             ‐                     ‐                (1,973)           2017 2018 2018 2019 2019 ACTUAL PROJECTED BUDGET RECOMMEND APPROVED Net Increase/(Decrease) 1,113             (207,331)         1,973               ‐   ‐                   Fund Balance Applied ‐                  ‐                    200,000          36,303                 36,303            Beginning Fund Balance 364,754         365,867          365,867          167,840              167,840         Ending Fund Balance 365,867      158,536        167,840        131,537           131,537       PERSONNEL BY DIVISION EXPENDITURES BY DIVISION EXPENDITURES BY CATEGORY OPERATING RESULTS FUND BALANCE SPECIAL REVENUE FUND Sun Prairie Media Center 164 City of Sun Prairie 2019 Budget SPECIAL REVENUE FUND Refuse and Recycling MISSION Provide a clean and safe environment for Sun Prairie residents by providing refuse and recycling solutions. DESCRIPTION The City of Sun Prairie contracts collection and disposal of curbside refuse and recycling materials from 1-4 unit residences, monthly brush material collection April through November, and yard waste four times per year. The Public Works Department coordinates cart exchange and supplies carts funded by the permit holder of new units. In addition to curbside services, the city operates the recycling center. The recycling center collects brush, yard waste, metal, used motor oil, oil filters, and cardboard. Division staff conduct household hazardous waste collection for residents once per year. 2019 BUDGET HIGHLIGHTS • No notable changes. 2018 BUDGET OVERVIEW • Additional number of refuse and recycling collection units increased 2%. • Completed two spring and two fall yard waste collections in 2018. 165 City of Sun Prairie 2019 Budget SPECIAL REVENUE FUND Refuse and Recycling PERFORMANCE MEASUREMENT Measure 2014 2015 2016 2017 2018 Units Collected 9,468 9,661 9,788 9,917 10,118 Contractor Cost per Unit $11.19 $11.45 $8.90 $9.20 $9.50 Recycling Collection (tons) 1,838 2,763 2,584 2,578 1,592 Refuse Collection (tons) 4,460 7,250 7,185 7,494 4,318 Yard Waste Processed (Cu. Yards) 7,544 7,423 7,041 6,113 811 *2018 data reflects information through July 31, 2018. 166 City of Sun Prairie 2019 Budget 2017 2018 2018 2019 2019 INCREASE ACTUAL PROJECTED BUDGET RECOMMEND APPROVED (DECREASE) Sanitation ‐               ‐                 ‐                ‐ ‐                 ‐                  Total Personnel ‐               ‐                 ‐                ‐                     ‐                 ‐                  2017 2018 2018 2019 2019 INCREASE ACTUAL PROJECTED BUDGET RECOMMEND APPROVED (DECREASE) Sanitation 1,243,122   1,259,414     1,319,971   1,438,463         1,438,463     118,492         Total Expenditures 1,243,122   1,259,414    1,319,971    1,438,463        1,438,463   118,492        2017 2018 2018 2019 2019 INCREASE ACTUAL PROJECTED BUDGET RECOMMEND APPROVED (DECREASE) Personnel 16,576         14,899          19,588          18,726              18,726         (862)               Materials & Supplies 2,931           3,100            4,825           35,858              35,858         31,033          Contractual Services 1,170,080   1,241,415     1,246,683    1,338,879         1,338,879     92,196           Capital 53,535         ‐                 48,875         45,000               45,000          (3,875)            Total Expenditures 1,243,122   1,259,414    1,319,971    1,438,463        1,438,463   118,492        2017 2018 2018 2019 2019 INCREASE ACTUAL PROJECTED BUDGET RECOMMEND APPROVED (DECREASE) Public Works Revenue 1,305,005   1,314,724     1,302,303    1,438,463         1,438,463     136,160         Transfer In 14,933         17,668          17,668         ‐   ‐                (17,668)         Total Expenditures 1,243,122   1,259,414     1,319,971   1,438,463         1,438,463     118,492         Net Operating Result 76,816         72,978         ‐                ‐                     ‐                 ‐                  2017 2018 2018 2019 2019 ACTUAL PROJECTED BUDGET RECOMMEND APPROVED Net Increase/(Decrease) 76,816         72,978          ‐                ‐                    ‐                 Fund Balance Applied ‐               ‐                 ‐               125,645           125,645       Beginning Fund Balance 225,874       302,690        302,690        302,690           302,690       Ending Fund Balance 302,690      375,668        302,690       177,045            177,045        PERSONNEL BY DIVISION EXPENDITURES BY DIVISION EXPENDITURES BY CATEGORY OPERATING RESULTS FUND BALANCE SPECIAL REVENUE FUND Refuse & Recycling Fund 167 City of Sun Prairie 2019 Budget THIS PAGE LEFT BLANK INTENTIONALLY SPECIAL REVENUE FUND Revolving Loan Fund MISSION Provide a supplementary financing tool to qualified businesses that will have a positive economic impact but are unable to secure adequate funds through traditional financing. These businesses will create full-time jobs and increase opportunity for low-to-moderate income persons. DESCRIPTION The Revolving Loan Fund Program is designed to encourage the creation and retention of permanent jobs and redevelopment or new development within the City. It is sometimes termed the Wisconsin Development Fund. The fund is designated to make direct business loans on a companion basis with other financing sources (public sector loans, governmental loans/grants, equity, etc.). The recipient of funds must agree that a minimum of 51 percent of the jobs created or retained shall be made available to low and moderate income persons at wages above the federal minimum wage. Funding for the Revolving Loan Fund is derived from federal Community Development Block Grants administered by the State. The program complies with federal, state and local program requirements. The Director of Administrative Services and the Director of Economic Development serve as the RLF Program Coordinators for this fund, and act as staff liaisons to the Sun Prairie Community Development Authority (CDA). The CDA serves as the RLF Committee. A City Council member serves as a voting member of the RLF Committee. The RLF Committee reviews applications for assistance through the program and makes recommendations to the City Council. 2019 BUDGET HIGHLIGHTS • Staff is currently working with the Wisconsin Department of Administration on closing out the fund and a possible grant back to the community in 2019. 2018 BUDGET OVERVIEW • The final payment on the loan to a local restaurant was received March 2018. • No further applications are being accepted. 169 City of Sun Prairie 2019 Budget SPECIAL REVENUE FUND Revolving Loan Fund PERFORMANCE MEASUREMENT Provide loans to eligible applicants. Ensure outstanding loans are repaid within the agreed upon terms. Measure 2014 2015 2016 2017 2018 New applications received 0 0 0 0 0 New loans approved 0 0 0 0 0 Outstanding loans in compliance 1/1 1/1 1/1 1/1 0 *2018 data reflects information through July 31, 2018. 170 City of Sun Prairie 2019 Budget 2017 2018 ACTUAL PROJECTED Wisconsin Development Fund ‐  ‐   Total Personnel ‐ ‐   2017 2018 ACTUAL PROJECTED Cash and Investments 146,385  154,535  Loan Receivable 4,003 ‐   Total Assets 150,388  154,535 2017 2018 ACTUAL PROJECTED Reserved for Loan 4,003  ‐   Fund Balance 146,385  154,535  Total Liabilities and Fund Balance 150,388  154,535 PERSONNEL BY DIVISION ASSETS LIABILITIES AND FUND BALANCE SPECIAL REVENUE FUND Revolving Loan Fund 171 City of Sun Prairie 2019 Budget THIS PAGE LEFT BLANK INTENTIONALLY SPECIAL REVENUE FUND Park Fund MISSION Improve quality of life through provision of high quality services, parks, open spaces, facilities and a variety of programs and special events. DESCRIPTION The City of Sun Prairie is expected to continue to experience steady growth over the next two decades. This anticipated growth will require additions to the City’s existing park and playground facilities. The City of Sun Prairie imposes a park impact fee on new permits within new developments to fund parkland purchases and park improvements. 2019 BUDGET HIGHLIGHTS • Park impact fees fund capital projects included in the Capital Improvement Plan. Projects planned for 2019 include: o Design of the new Reserve Park, which will include a shelter / lea rning center, playground, trails and a dog exercise area. o Splash pad design. o Providence Bike Trail Connection. o Wyndham Hills Park Trail Lighting o Smith’s Crossing Shelter installation. o Liberty Park shelter installation was delayed to 2019. 2018 BUDGET OVERVIEW • Park impact fees funded capital projects in the CIP including: • Sheehan Park trail lighting • Installed a sand volleyball court and a basketball court at Stoneridge Estates Community Park. • Installed a stone pathway and solar lighting at the Pet Exercise area. 173 City of Sun Prairie 2019 Budget 2017 2018 2018 2019 2019 INCREASE ACTUAL PROJECTED BUDGET RECOMMEND APPROVED (DECREASE) Park Impact Fee Fund ‐                 ‐                 ‐                ‐   ‐                ‐                 Total Personnel ‐                 ‐                 ‐                ‐                     ‐                ‐                 2017 2018 2018 2019 2019 INCREASE ACTUAL PROJECTED BUDGET RECOMMEND APPROVED (DECREASE) Park Impact Fee Fund 396,678         169,485       308,802       278,000            278,000        (61,604)        Total Expenditures 396,678        169,485        308,802      278,000           278,000      (61,604)        2017 2018 2018 2019 2019 INCREASE ACTUAL PROJECTED BUDGET RECOMMEND APPROVED (DECREASE) Materials & Supplies 240                8,455            ‐                ‐   ‐                ‐                 Contractual Services ‐                 24,000          24,000         10,000             10,000         (28,000)        Transfers 77,477           11,312           11,312         75,000              75,000          127,376       Capital 318,961         125,718       273,490      193,000           193,000       (160,980)      Total Expenditures 396,678        169,485        308,802      278,000           278,000      (61,604)        2017 2018 2018 2019 2019 INCREASE ACTUAL PROJECTED BUDGET RECOMMEND APPROVED (DECREASE) Public Works Revenues 846,475         477,024       255,612      424,250           424,250       337,276       Total Expenditures 396,678         169,485       308,802       278,000            278,000        (61,604)        Net Operating Result 449,797        307,539       (53,190)       146,250           146,250      398,880       2017 2018 2018 2019 2019 ACTUAL PROJECTED BUDGET RECOMMEND APPROVED Net Increase/(Decrease) 449,797         307,539       (53,190)        146,250           146,250       Fund Balance Applied ‐                 ‐                11,312         193,150           193,150       Beginning Fund Balance 923,907         1,373,704    1,373,704    1,309,203         1,309,203    Ending Fund Balance 1,373,704     1,681,243     1,309,203    1,262,303         1,262,303    PERSONNEL BY DIVISION EXPENDITURES BY DIVISION EXPENDITURES BY CATEGORY OPERATING RESULTS FUND BALANCE SPECIAL REVENUE FUND Park Fund 174 City of Sun Prairie 2019 Budget SPECIAL REVENUE FUND Street Tree Fund MISSION The Street Tree Fund shares in the Public Works mission statement: Improve quality of life through provision of high quality services, parks, open spaces, facilities and a variety of programs and special events. DESCRIPTION At the time of new building construction permit issuance, the City of Sun Prairie charges a fee for street trees. The funds are used to plant a tree in the terrace in front of the new structure. This fee is charged for both residential and non- residential structures. For a building with up to four dwelling units, a fee is charged per dwelling unit. Non-residential building and buildings with five or more units are charged a fee at the rate of one tree per 50 feet of public street lot frontage. The c harge is $325.00 per unit or per 50 feet of public street frontage. 2019 BUDGET HIGHLIGHTS • Continue to plant a tree in the terrace of all new homes built. • Replace all trees removed from the street terrace. • Ensure all homes on a street being reconstructed have a tree in the terrace. 2018 BUDGET OVERVIEW • Planted 78 trees in the spring. • Project planting 200 trees in the fall. 175 City of Sun Prairie 2019 Budget SPECIAL REVENUE FUND Street Tree Fund PERFORMANCE MEASUREMENT Street trees planted. Measure 2015 2016 2017 2018 Trees 95 90 110 78 *2018 data reflects information through July 31, 2018. 176 City of Sun Prairie 2019 Budget 2017 2018 2018 2019 2019 INCREASE ACTUAL PROJECTED BUDGET RECOMMEND APPROVED (DECREASE) Street Tree Fund ‐               ‐                ‐                ‐   ‐                ‐                 Total Personnel ‐               ‐                ‐                ‐                     ‐                ‐                 2017 2018 2018 2019 2019 INCREASE ACTUAL PROJECTED BUDGET RECOMMEND APPROVED (DECREASE) Street Tree Fund 30,486        95,000          95,000         150,000           150,000        55,000          Total Expenditures 30,486        95,000          95,000         150,000           150,000       55,000         2017 2018 2018 2019 2019 INCREASE ACTUAL PROJECTED BUDGET RECOMMEND APPROVED (DECREASE) Materials & Supplies ‐               ‐                ‐                ‐   ‐                ‐                 Contractual Services ‐               ‐                ‐                ‐   ‐                ‐                 Capital 30,486        95,000          95,000         150,000           150,000        55,000          Total Expenditures 30,486        95,000          95,000         150,000           150,000       55,000         2017 2018 2018 2019 2019 INCREASE ACTUAL PROJECTED BUDGET RECOMMEND APPROVED (DECREASE) Public Works Revenue 124,991      72,508          51,300         70,000             70,000          18,700          Total Expenditures 30,486        95,000          95,000         150,000           150,000        55,000          Net Operating Result 94,505        (22,492)        (43,700)        (80,000)            (80,000)       (36,300)        2017 2018 2018 2019 2019 ACTUAL PROJECTED BUDGET RECOMMEND APPROVED Net Increase/(Decrease) 94,505        (22,492)        (43,700)        (80,000)            (80,000)        Fund Balance Applied ‐               ‐                ‐                ‐   ‐                Beginning Fund Balance 141,950      236,455        236,455      192,755           192,755        Ending Fund Balance 236,455      213,963       192,755       112,755           112,755      PERSONNEL BY DIVISION EXPENDITURES BY DIVISION EXPENDITURES BY CATEGORY OPERATING RESULTS FUND BALANCE SPECIAL REVENUE FUND Street Tree Fund 177 City of Sun Prairie 2019 Budget THIS PAGE LEFT BLANK INTENTIONALLY SPECIAL REVENUE FUND Public Library MISSION Serve the community as an activity center to support lifelong learning by providing educational, cultural, and recreational opportunities for all people. DESCRIPTION The Sun Prairie Public Library is a municipal library established under Wisconsin Statutes, Chapter 43.52 and administered by a library board comprised of nine members appointed by the Mayor. The Library Board consists of the President, Vice President, and Financial Secretary, a representative from the Sun Prairie Area School District, and a City Council Alder. The Sun Prairie Public Library is open seven days a week from Labor Day to Memorial Day, for 68 hours of service. During the summer months, the library is open six days a week for 64 hours of service. Additionally, the Sun Prairie Public Library’s digital and online services give patrons access to downloadable materials and databases 24 hours/day, every day of the year. Four departments within the Sun Prairie Public Library maintain library services: Adult Services, Circulation Services, Technical Services, and Youth Services. The library’s administrative staff (Library Director, Technology Coordinator, and Administrative Assistant) provides support and resources to all four departments. 2019 BUDGET HIGHLIGHTS • In 2018, the library used Fund Balance revenue to support a one-year, limited term Information Desk Intern and an LTE Page I position. The 2019 budget provides tax levy funding and position authority to make these positions permanent. • Position authority and funding for a Library Assistant 1 in the adult services department, to provide equitable services to both youth and adults. • The library expects to replace self- check-out kiosks every five years. The budget establishes a replacement fund to purchase four machines every five years; the annual contribution is $10,800 per year. • A 2018 architectural analysis found the library would need to triple the size of the facility in order to meet service standards over the next 20 years. The budget provides $40,000 for a contracted fundraising service to raise monies for library capital needs. • $2,500 for youth services summer events. • A $3,330 increase to operating supplies for our collection. The library is purchasing more “slim cases” and radio frequency identification (RFID) tags. Slim cases for DVDs allow the library to purchase and shelve more materials without the need to purchase more 179 City of Sun Prairie 2019 Budget SPECIAL REVENUE FUND Public Library she lving units. The library uses RFID tags for automated material handling. • An $18,000 increase to repairs and maintenance for updates necessary to maintain the building as a welcoming environment for all patrons. • Revenue highlights include: • An increase of $41,975 in County and Adjacent County aid. • An increase of $2,000 in Fines, based on 2018 actuals. • An increase of $8,000 in Library Miscellaneous Charges, based on 2018 actuals. 2018 BUDGET OVERVIEW • Staffing authority and funding were increased to: o Enhance an existing position to