Packet

OFFICIAL NOTICE AND AGENDA Notice is hereby given that the Personnel Committee of the City of Stoughton, Wisconsin, will hold a regular or special meeting as indicated on the date and at the time and location given below. Location: Stoughton Utilities Conference Room (600 S. 4th St. Stoughton, WI) Click to Join Virtually Meeting ID: 232 738 143 908 00 Passcode: 5wK9CQ9g Dial in by phone +1 929-352-2678,,332517166# United States, New York City Find a local number Phone conference ID: 332 517 166# Call To Order Roll Call And Verification Of Quorum Certification Of Compliance With Open Meetings Law 4-Meeting Minute Approvals 4A-PERSONNEL COMMITTEE MEETING MINUTES 08-03-2026 4A-PERSONNEL COMMITTEE MEETING MINUTES 08-03-2026.PDF 4B-UPDATED PERSONNEL MEETING MINUTES 07-15-2026 4B-UPDATED PERSONNEL MEETING MINUTES 07-15-2026.PDF 5-Communications 6-Staffing Requests 6A-Opera House Staffing Request – Office Manager – New Position 6A-OPERA HOUSE STAFFING REQUEST - OFFICE MANAGER - NEW POSITION.PDF 6B-Police Staffing Request - Police Sergeant – New Position 6B-POLICE STAFFING REQUEST - POLICE SERGEANT - NEW POSITION.PDF 6C-Public Works Staffing Request - Facility Maintenance Technician – New Position 6C-PUBLIC WORKS STAFFING REQUEST - FACILITY MAINTENANCE TECHNICIAN - NEW POSITION.PDF 6D-Planning Staffing Request – Code Enforcement And Building Inspector Trainee – New Position 6D-PLANNING STAFFING REQUEST - CODE ENFORCEMENT AND BUILDING INSPECTOR TRAINEE - NEW POSITION.PDF 6E-Clerk Staffing Request – Administrative Assistant - Additional Hours 6E-CLERK STAFFING REQUEST - ADMINISTRATIVE ASSISTANT - ADDITIONAL HOURS.PDF 6F-EMS/Fire Staffing Request – AEMT/Firefighter Full-Time - 3 Additional Positions 6F-EMS-FIRE STAFFING REQUEST - AEMT-FIREFIGHTER FULL-TIME - 3 ADDITIONAL POSITIONS.PDF 6G-2026 Library Organizational Chart With Notes 6G-2026 LIBRARY ORGANIZATIONAL CHART WITH NOTES.PDF 6H-Library Staffing Request - Children’s Library Assistant II – New Position 6H-LIBRARY STAFFING REQUEST - CHILDRENS LIBRARY ASSISTANT II - NEW POSITION.PDF 6I-Library Staffing Request – Children's Library Assistant (AH) - Additional Hours 6I- LIBRARY STAFFING REQUEST - CHILDRENS LIBRARY ASSISTANT (AH) - ADDITIONAL HOURS.PDF 6J-Library Staffing Request – Children's Library Assistant (DB) - Additional Hours 6J-LIBRARY STAFFING REQUEST - CHILDRENS LIBRABRY ASSISTANT (DB) - ADDITIONAL HOURS.PDF 6K-Library Staffing Request – Technical Services Library Assistant - Additional Hours 6K-LIBRARY STAFFING REQUEST - TECHNICAL SERVICES LIBRARY ASSSITANT - ADDITIONAL HOURS.PDF **Discussion And Possible Action Regarding Recommendation To Council Of Laura Trotter Senior As Center Director Future Agenda Items ● Sick Leave Donation Policy ● Sick Time Retiree Policy ● AI Utilization and recording devices policy ● BS&A Employee record access ● Drug/Alcohol Policy Update – Post-accident/incident ● Leadership Backup Plan Outline ● Updates to Work Rules Adjournment 1. 2. 3. 4. 4.I. Documents: 4.II. Documents: 5. 6. 6.I. Documents: 6.II. Documents: 6.III. Documents: 6.IV. Documents: 6.V. Documents: 6.VI. Documents: 6.VII. Documents: 6.VIII. Documents: 6.IX. Documents: 6.X. Documents: 6.XI. Documents: 7. 8. 9. OFFICIAL NOTICE AND AGENDA Notice is hereby given that the Personnel Committee of the City of Stoughton, Wisconsin, will hold a regular or special meeting as indicated on the date and at the time and location given below. Location: Stoughton Utilities Conference Room (600 S. 4th St. Stoughton, WI) Click to Join Virtually Meeting ID: 232 738 143 908 00 Passcode: 5wK9CQ9g Dial in by phone +1 929-352-2678,,332517166# United States, New York City Find a local number Phone conference ID: 332 517 166# Call To Order Roll Call And Verification Of Quorum Certification Of Compliance With Open Meetings Law 4-Meeting Minute Approvals 4A-PERSONNEL COMMITTEE MEETING MINUTES 08-03-2026 4A-PERSONNEL COMMITTEE MEETING MINUTES 08-03-2026.PDF 4B-UPDATED PERSONNEL MEETING MINUTES 07-15-2026 4B-UPDATED PERSONNEL MEETING MINUTES 07-15-2026.PDF 5-Communications 6-Staffing Requests 6A-Opera House Staffing Request – Office Manager – New Position 6A-OPERA HOUSE STAFFING REQUEST - OFFICE MANAGER - NEW POSITION.PDF 6B-Police Staffing Request - Police Sergeant – New Position 6B-POLICE STAFFING REQUEST - POLICE SERGEANT - NEW POSITION.PDF 6C-Public Works Staffing Request - Facility Maintenance Technician – New Position 6C-PUBLIC WORKS STAFFING REQUEST - FACILITY MAINTENANCE TECHNICIAN - NEW POSITION.PDF 6D-Planning Staffing Request – Code Enforcement And Building Inspector Trainee – New Position 6D-PLANNING STAFFING REQUEST - CODE ENFORCEMENT AND BUILDING INSPECTOR TRAINEE - NEW POSITION.PDF 6E-Clerk Staffing Request – Administrative Assistant - Additional Hours 6E-CLERK STAFFING REQUEST - ADMINISTRATIVE ASSISTANT - ADDITIONAL HOURS.PDF 6F-EMS/Fire Staffing Request – AEMT/Firefighter Full-Time - 3 Additional Positions 6F-EMS-FIRE STAFFING REQUEST - AEMT-FIREFIGHTER FULL-TIME - 3 ADDITIONAL POSITIONS.PDF 6G-2026 Library Organizational Chart With Notes 6G-2026 LIBRARY ORGANIZATIONAL CHART WITH NOTES.PDF 6H-Library Staffing Request - Children’s Library Assistant II – New Position 6H-LIBRARY STAFFING REQUEST - CHILDRENS LIBRARY ASSISTANT II - NEW POSITION.PDF 6I-Library Staffing Request – Children's Library Assistant (AH) - Additional Hours 6I- LIBRARY STAFFING REQUEST - CHILDRENS LIBRARY ASSISTANT (AH) - ADDITIONAL HOURS.PDF 6J-Library Staffing Request – Children's Library Assistant (DB) - Additional Hours 6J-LIBRARY STAFFING REQUEST - CHILDRENS LIBRABRY ASSISTANT (DB) - ADDITIONAL HOURS.PDF 6K-Library Staffing Request – Technical Services Library Assistant - Additional Hours 6K-LIBRARY STAFFING REQUEST - TECHNICAL SERVICES LIBRARY ASSSITANT - ADDITIONAL HOURS.PDF **Discussion And Possible Action Regarding Recommendation To Council Of Laura Trotter Senior As Center Director Future Agenda Items ● Sick Leave Donation Policy ● Sick Time Retiree Policy ● AI Utilization and recording devices policy ● BS&A Employee record access ● Drug/Alcohol Policy Update – Post-accident/incident ● Leadership Backup Plan Outline ● Updates to Work Rules Adjournment 1. 2. 3. 4. 4.I. Documents: 4.II. Documents: 5. 6. 6.I. Documents: 6.II. Documents: 6.III. Documents: 6.IV. Documents: 6.V. Documents: 6.VI. Documents: 6.VII. Documents: 6.VIII. Documents: 6.IX. Documents: 6.X. Documents: 6.XI. Documents: 7. 8. 9. OFFICIAL NOTICE AND AGENDA Notice is hereby given that the Personnel Committee of the City of Stoughton, Wisconsin, will hold a regular or special meeting as indicated on the date and at the time and location given below. Location: Stoughton Utilities Conference Room (600 S. 4th St. Stoughton, WI) Click to Join Virtually Meeting ID: 232 738 143 908 00 Passcode: 5wK9CQ9g Dial in by phone +1 929-352-2678,,332517166# United States, New York City Find a local number Phone conference ID: 332 517 166# Call To Order Roll Call And Verification Of Quorum Certification Of Compliance With Open Meetings Law 4-Meeting Minute Approvals 4A-PERSONNEL COMMITTEE MEETING MINUTES 08-03-2026 4A-PERSONNEL COMMITTEE MEETING MINUTES 08-03-2026.PDF 4B-UPDATED PERSONNEL MEETING MINUTES 07-15-2026 4B-UPDATED PERSONNEL MEETING MINUTES 07-15-2026.PDF 5-Communications 6-Staffing Requests 6A-Opera House Staffing Request – Office Manager – New Position 6A-OPERA HOUSE STAFFING REQUEST - OFFICE MANAGER - NEW POSITION.PDF 6B-Police Staffing Request - Police Sergeant – New Position 6B-POLICE STAFFING REQUEST - POLICE SERGEANT - NEW POSITION.PDF 6C-Public Works Staffing Request - Facility Maintenance Technician – New Position 6C-PUBLIC WORKS STAFFING REQUEST - FACILITY MAINTENANCE TECHNICIAN - NEW POSITION.PDF 6D-Planning Staffing Request – Code Enforcement And Building Inspector Trainee – New Position 6D-PLANNING STAFFING REQUEST - CODE ENFORCEMENT AND BUILDING INSPECTOR TRAINEE - NEW POSITION.PDF 6E-Clerk Staffing Request – Administrative Assistant - Additional Hours 6E-CLERK STAFFING REQUEST - ADMINISTRATIVE ASSISTANT - ADDITIONAL HOURS.PDF 6F-EMS/Fire Staffing Request – AEMT/Firefighter Full-Time - 3 Additional Positions 6F-EMS-FIRE STAFFING REQUEST - AEMT-FIREFIGHTER FULL-TIME - 3 ADDITIONAL POSITIONS.PDF 6G-2026 Library Organizational Chart With Notes 6G-2026 LIBRARY ORGANIZATIONAL CHART WITH NOTES.PDF 6H-Library Staffing Request - Children’s Library Assistant II – New Position 6H-LIBRARY STAFFING REQUEST - CHILDRENS LIBRARY ASSISTANT II - NEW POSITION.PDF 6I-Library Staffing Request – Children's Library Assistant (AH) - Additional Hours 6I- LIBRARY STAFFING REQUEST - CHILDRENS LIBRARY ASSISTANT (AH) - ADDITIONAL HOURS.PDF 6J-Library Staffing Request – Children's Library Assistant (DB) - Additional Hours 6J-LIBRARY STAFFING REQUEST - CHILDRENS LIBRABRY ASSISTANT (DB) - ADDITIONAL HOURS.PDF 6K-Library Staffing Request – Technical Services Library Assistant - Additional Hours 6K-LIBRARY STAFFING REQUEST - TECHNICAL SERVICES LIBRARY ASSSITANT - ADDITIONAL HOURS.PDF **Discussion And Possible Action Regarding Recommendation To Council Of Laura Trotter Senior As Center Director Future Agenda Items ● Sick Leave Donation Policy ● Sick Time Retiree Policy ● AI Utilization and recording devices policy ● BS&A Employee record access ● Drug/Alcohol Policy Update – Post-accident/incident ● Leadership Backup Plan Outline ● Updates to Work Rules Adjournment 1. 2. 3. 4. 4.I. Documents: 4.II. Documents: 5. 6. 6.I. Documents: 6.II. Documents: 6.III. Documents: 6.IV. Documents: 6.V. Documents: 6.VI. Documents: 6.VII. Documents: 6.VIII. Documents: 6.IX. Documents: 6.X. Documents: 6.XI. Documents: 7. 8. 9. PERSONNEL COMMITTEE MEETING MINUTES Monday, August 3, 2026 @ 5:00 pm Ed Mainowski Room – Utilities Present: Chair Jonathan Schroerlucke, Vice-Chair Lisa Reeves, Brett Schumacher, Adrienne Nienow, Mayor Swadley (ex-officio member), Director Gillingham 1. Call to Order Chair Jonathan Schroerlucke called the meeting to order at 6:00 pm. 2. Certification and compliance with open meetings law Vice-Chair Reeves indicated the meeting was in compliance. 3. Approval of Monday, August 3, 2026 Personnel meeting minutes Update with changes requested and bring to the next meeting for approval. 4. Communications/Updates Director Gillingham gave the committee members updates: • New hires include Senior Center Director, Case Manager, Circulation Supervisor, Utilities Accounting Specialist. • Open positions include Opera House, Assistant Director, Utilities Systems Automation Coordinator, Long Term Parks Seasonal, Police Officer, Finance Director/Comptroller – working with a headhunting firm. • Retirements: Cindy McGlynn 33 years, Shannon Gunsolus 28 years, Mark Bakken 9 years - presentation plates for retirees. • Open Records requests – HR is inundated with requests • Personnel Requests – next Personnel Meeting • CVMIC Renewal • Human Resources & Risk Management budget submitted • Adjustments for compression at Senior Center • Study for City Personnel • Budget update 5. Discussion and possible action regarding Sick Leave Donation Policy Director Gillingham explained that HR is reviewing policies from neighboring communities regarding how other communities qualify an employee for donation. She noted that the City currently has an employee who is going without pay, and members of that department are concerned. They asked whether the City could establish a process that would allow staff to donate time to the employee. After some discussion, both Schroerlucke and Reeves expressed that there were numerous questions about how such a program would be administered. It was recommended that the item be tabled until after the budget process is completed. 6. Discussion and possible action regarding BS&A Employee record access Director Gillingham requested permission to prepare a recommendation for the committee. She stated that Human Resources documents containing private personal information should not be accessible to other departments, noting that such access places the City at risk. Director Gillingham was asked to develop a policy outlining BS&A access and to bring the draft policy back to the Personnel Committee for approval. 7. Discussion and possible action regarding 2027 staffing requests – Next steps Director Gillingham noted that the staffing request form had been distributed with a deadline at the end of August. There was brief discussion regarding the scheduling of the Personnel staffing request meeting. 8. Adjournment Motion to adjourn Reeves, Nienow second. All in Favor 4-0. Meeting adjourned at 6:37 pm. Respectfully submitted 09/15/2026 HR Generalist Skarda PERSONNEL COMMITTEE MEETING MINUTES Wednesday, July 15, 2026 @ 5:00 pm Ed Mainowski Room – Utilities Present: Vice-Chair Lisa Reeves, Brett Schumacher, Adrienne Nienow, Mayor Swadley (ex-officio member), Director Gillingham Absent and excused: Chair Jonathan Schroerlucke Also: Director Brehm, Director McGlynn 1. Call to Order Vice-Chair Reeves called the meeting to order at 6:06 pm. 2. Certification and compliance with open meetings law Vice-Chair Reeves indicated the meeting was in compliance. 3. Approval of June 11, 2026 Personnel meeting minutes Motion to recommend approval: Nienow, Schumacher second, All in Favor 3-0 4. Communications/Updates Director Gillingham stated she would send her communications out to the committee via email. Director Gillingham asked to move item 8 up. Vice-Chair Reeves approved. 8. Discussion and possible action regarding Senior Center Director and Assistant Director position description updates Director Gillingham explained that with Director McGlynn’s upcoming departure, updates were made to the Director and Assistant Director job descriptions. Director McGlynn and Director Gillingham reviewed the changes, and Director Gillingham noted that Council approval isn’t required since the revisions do not alter the scope or compensation of the positions. Motion to approve: Schumacher, Nienow, second, All in Favor 3-0 5. Discussion and possible action regarding Opera House restructure Director Gillingham explained that following the Opera House’s House Manager’s departure, she and Director Bill Brehm reviewed the department’s structure and needs. Director Brehm presented his recommended restructure, which adds a new Assistant Director position and updates the Opera House Administrative Assistant to an Office Manager. He noted that SOHFA (Stoughton Opera House Friends Association) is willing to donate $20,000 annually for 2026–2028 under this proposed structure and may not contribute if the structure is not adopted. The committee discussed the City / SOHFA collaboration, including the City’s projected contribution is $53,000, reduced by the $15,000 budgeted for the 2026 part -time position, for a total of $38,000. They also highlighted the Opera House’s the Opera House is a well-known anchor for the City which brings in revenue to many other businesses. Suggestions were made to refine the job description by incorporating the Assistant Director duties listed in the restructure packet (5A‑SOH_Restructure2026_Graphics). The committee expressed support for prioritizing the Assistant Director role and recommended that Director Brehm submit a staffing request for the Office Manager position during the 2027 budget process. Motion to recommend approval once suggested changes are completed, Schumacher, Nienow second, All in Favor 3-0 Director Gillingham requested to table item numbers 6 and 7 until the next meeting. Vice-Chair Reeves agreed. 6. Discussion and possible action regarding BS&A Employee record access Tabled until next meeting. 7. Discussion and possible action regarding Project Management Tabled until next meeting. 14. Changes to Future Agenda Items Add Project Management and BS&A Employee record access. 15. Adjournment Motion to adjourn Reeves, Nienow second. All in Favor 3-0. Meeting adjourned at 8:17 pm. Respectfully submitted 07/29/2026 HR Generalist Skarda Updated 09/15/2026 HR Generalist Skarda Staffing Request Form Requester Information Requester Name Department Position Details Position Title Supervisor Employment Type & Hours Position Justification Provide detailed justification for this staffing request: Provide detailed justification for this staffing request (Continued) Staffing Request Form Operational Impact & Alternatives Please communicates both the consequences of not filling the role and the options available. Provide at least two alternative options to address this need: Budget Information (To be completed by Human Resources) Annual Compensation Budgeted Funding Source Notes Submitted By Name (Required): _______________________________ Date (Required): ________________________________ Name: _________________________________________ Opera House Office Manager Council Approved ADD DATE REPORTS TO: Opera House Director Non-exempt SUMMARY OF POSITION Under the general direction of the Director, the Office Manager provides administrative and operational support for the Stoughton Opera House by maintaining organizational systems, coordinating office operations, supporting performance planning and execution, and providing administrative support to the Director, Assistant Director, and Box Office Manager. Working collaboratively across all areas of the organization, the Office Manager serves as the administrative hub of the Opera House, supporting the organization before, during, and following performances through efficient administration, effective communication, and well-organized operational systems. The position exercises independent judgment in organizing priorities, maintaining organizational resources, coordinating multiple projects simultaneously, and supporting the Opera House's creative mission through thoughtful administration and collaborative problem solving. DUTIES AND RESPONSIBILITIES Core Duties and Responsibilities - The following duties are the primary duties of this position, but do not compose an exclusive or all-encompassing list of duties. Other duties may be assigned or required to accomplish the main goals of this position. Administrative Operations • Coordinate daily office operations. • Maintain calendars, schedules, and project tracking systems. • Prepare correspondence, reports, presentations, and organizational documents. • Maintain filing systems and organizational records. • Coordinate office purchasing and supplies. • Respond to inquiries and direct communications. • Recommend improvements to office systems. Financial & City Administrative Support • Prepare check requests, invoices, purchase documentation, and City paperwork. • Maintain payment and contract documentation. • Track expenditures and maintain financial records. • Coordinate City forms and reporting. • Prepare settlement worksheets after performances. • Maintain organized financial records. Performance Operations Support • Arrange hotel accommodations and communicate reservation details. • Prepare artist arrival schedules, logistical information, and performance support materials. Opera House Office Manager Council Approved ADD DATE • Support implementation of hospitality plans developed during the advance process. • Prepare production packets, settlement materials, and operational documents. • Provide administrative, box office, and front-of-house support during performances as organizational needs change. • Assist with patron services, artist logistics, and operational issues during performances. • Complete post-performance settlement documentation and event records. Organizational Communications & Marketing Support • Collaborate in creating, proofing, organizing, and distributing promotional materials. • Assist with audience communications across print, email, web, social media, and digital platforms. • Coordinate artist biographies, graphics, and promotional assets. • Assist in preparing brochures, newsletters, and publications. • Maintain digital marketing assets. • Support audience engagement initiatives and consistent branding. Organizational Support • Support organizational initiatives. • Coordinate recurring administrative activities. • Monitor recurring workflows. • Recommend improvements to procedures. • Assist with special projects. • Perform related duties. QUALIFICATIONS The ability to perform the Core Duties and Additional Duties listed above and: Education and Experience • Associate's or Bachelor's degree in a related field or equivalent experience. • Experience in office management, administrative support, nonprofit or arts administration, communications, customer service, or event management • Must possess a valid Wisconsin Driver's License. • Ability to work evenings and weekends. Conditions of Employment • Must pass a background check, driver’s license check, pre-employment physical, and drug screen. Language Skills • Computer proficiency. • Strong attention to detail. • Excellent verbal and written communication skills. • Exceptional customer service skills. Opera House Office Manager Council Approved ADD DATE • Strong organizational skills. • Comfortable taking inbound and making outbound phone calls. • Close attention to detail. • Ability to switch tasks at a moment's notice (multi-task). • Proficiency in Microsoft Office and G Suite. • Experience with project management. • Ability to learn specialized computer ticketing software. Mathematical Skills • Ability to perform addition, subtraction, multiplication, division, calculate percentages, fractions, and decimals. Judgment and Situational Reasoning Ability • Ability to exercise independent judgment to apply facts and principles for developing approaches and techniques to problem resolution. • Ability to exercise the judgment, decisiveness, and creativity required in situations involving the evaluation of information against sensory, judgmental, and/or subjective criteria, as opposed to criteria that are clearly measurable or verifiable. Physical and Mental Abilities Required to Perform Essential Position Functions • Ability to lift, carry, and maneuver various theater equipment and other loads as needed. • Ability to operate office equipment and machinery requiring simple but continuous adjustments, such as computer terminal, calculator/adding machine, cash register, postage meter, typewriter, photocopier, paper cutter, hand punch, and telephone. • Ability to coordinate eyes, hands, feet, and limbs in performing semi-skilled movements such as typing. • Ability to exert very moderate physical effort in sedentary to light work, typically involving some combination of stooping, kneeling, crouching and crawling, lifting, carrying, pushing, and pulling. Environmental Adaptability • Ability to work under safe and comfortable conditions where exposure to environmental factors is minimal and poses little to no risk of injury. Opera House Office Manager Council Approved ADD DATE EQUAL OPPORTUNITY EMPLOYER The City of Stoughton is an Equal Opportunity Employer. In compliance with applicable state and federal law, the City will provide reasonable accommodation to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodation with the City. ACKNOWLEDGEMENT: All requirements of the position described are subject to change over time. The employee may be required to perform other duties as requested by the City. I acknowledge that this job description is neither an employment contract nor a legal document. I have received, read, and understand the expectations for the successful performance of this job. Printed Name: Signature: Date: Staffing Request Form Requester Information Requester Name Department Position Details Position Title Supervisor Employment Type & Hours Position Justification Provide detailed justification for this staffing request: Provide detailed justification for this staffing request (Continued) Staffing Request Form Operational Impact & Alternatives Please communicates both the consequences of not filling the role and the options available. Provide at least two alternative options to address this need: Budget Information (To be completed by Human Resources) Annual Compensation Budgeted Funding Source Notes Submitted By Name (Required): _______________________________ Date (Required): ________________________________ Name: _________________________________________ Staffing Request Form Requester Information Requester Name Department Position Details Position Title Supervisor Employment Type & Hours Position Justification Provide detailed justification for this staffing request: Provide detailed justification for this staffing request (Continued) Staffing Request Form Operational Impact & Alternatives Please communicates both the consequences of not filling the role and the options available. Provide at least two alternative options to address this need: Budget Information (To be completed by Human Resources) Annual Compensation Budgeted Funding Source Notes Submitted By Name (Required): _______________________________ Date (Required): ________________________________ Name: _________________________________________ Staffing Request Form Requester Information Requester Name Department Position Details Position Title Supervisor Employment Type & Hours Position Justification Provide detailed justification for this staffing request: Provide detailed justification for this staffing request (Continued) Staffing Request Form Operational Impact & Alternatives Please communicates both the consequences of not filling the role and the options available. Provide at least two alternative options to address this need: Budget Information (To be completed by Human Resources) Annual Compensation Budgeted Funding Source Notes Submitted By Name (Required): _______________________________ Date (Required): ________________________________ Name: _________________________________________ Overview of Position: A Code Enforcement and Building Inspector Trainee position is essential because it supports critical community functions while giving employees a structured pathway toward earning their building inspector certification. 1. Protecting public safety Trainees help enforce building, electrical, plumbing, and zoning codes, which ensures that construction is safe and compliant. This reduces risks like structural failures, fire hazards, or unsafe living conditions. 2. Supporting inspections and enforcement work They perform on‑site inspections, investigate property complaints, and issue notices or citations when violations occur. This assists the municipality in staying responsive and up‑to‑date with enforcement needs. 3. Building long-term capacity Hiring a trainee allows the organization to build a pipeline of future certified inspectors. The trainee gains the required field hours and technical training while contributing to ongoing work. This strengthens staffing stability and succession planning. 4. Handling increasing workloads The City of Stoughton is face rising demands for inspections, permits, and zoning enforcement. Trainees help distribute that workload while learning from experienced staff. 5. Cost-effective workforce development Entry-level trainees are typically more affordable, yet they bring value immediately while progressing toward ICC or UDC certifications. Many employers support their training and education, creating a win‑win scenario. Code Enforcement and Building Inspector Trainee A code enforcement and building inspection position involves reviewing construction plans, issuing permits, and enforcing local and state building, plumbing, electrical, and zoning codes. Professionals in this field conduct field inspections, investigate property complaints, and ensure public safety. The position allows you to earn a salary while gaining the required field hours and technical training to become a certified building inspector. Core Duties and Responsibilities • Perform on-site inspections for residential or commercial projects • Investigate property maintenance and zoning violations • Issue violation notices, stop-work orders, or citations • Maintain inspection logs and digital records Qualifications and Requirements • Experience: Background in general construction, architecture, engineering, or municipal trades • Certifications: International Code Council (ICC) or Wisconsin Uniform Dwelling Code (UDC) credentials (not required, but considering working towards). • Skills: Ability to read technical blueprints, communicate effectively, and resolve conflicts • Physical: Valid driver's license and ability to navigate active job sites and adverse weather. Entry-Level / Level 1: $45,000 – $51,000 per year ($22 – $24.50 per hour). Continuing education at workplaces includes ongoing training, tuition assistance, and professional certification programs paid for/or supported by employers. Failing to fill the Code Enforcement and Building Inspector Trainee role creates immediate and long-term risks for your department and community.Delayed Project Approvals: Permits take longer to process. Builders face costly project stalls. Local economic growth slows down.Increased Safety Risks: Substandard construction may go unnoticed. Code violations multiply. Public safety hazards increase.Team Burnout: Existing inspectors must absorb the extra workload. Stress levels rise. Turnovers increase.Revenue Loss: Building fee collections face delays. Unpermitted work goes undetected. Municipal revenue drops.Backlog Accumulation: Complaint responses lag. Enforcement backlogs grow. Community frustration rises. PLUMBING INSPECTOR Min. Requirements as of 06.05.2025 1. One year of experience working as a licensed journey-level plumber or licensed master plumber. 2. One of the following State of Wisconsin Department of Safety and Professional Services (DSPS) licenses at the time of application and throughout employment: 1) Master Plumber, OR 2) Journeyman Plumber. 3. State of Wisconsin DSPS Commercial Plumbing Inspector certification within 60 days of appointment and throughout employment. 4. Valid driver’s license at the time of appointment and throughout employment, and the availability of a properly registered and insured vehicle for use on the job. (Private auto allowance may be paid pursuant to Section 350-183 of the Milwaukee Code.) ELECTRICAL INSPECTOR Min. Requirements as of 04.17.2024 1. Must meet State of Wisconsin Department of Safety and Professional Services (DSPS)’s requirements to receive a Commercial Electrical Inspector Certification under either Method 1 or Method 2 below: Method 1 – Experience and Examination – Completing the necessary hours of experience and passing the Commercial Electrical Inspector certification examination. a. At least 1,000 hours per year for at least six years of experience in electrical work. If a person has successfully completed semesters in a school of electrical engineering or other accredited college, university, technical, or vocational school in an electrical- related program, the applicant may claim 500 hours per semester of experience, with no more than 3,000 hours and three years of experience, towards the required experience, OR b. At least 1,000 hours per year for at least three years of experience in electrical work and has a degree in electrical engineering from an accredited college or university, OR c. At least 1,000 hours per year for at least three years of experience in electrical work and holds a credential under Wis. Stats. § 443 as a registered Professional Engineer, a registered Architect or a certified Designer of Electrical Systems. Method 2 – Proof of Current Licensure/Certification – Submitting evidence of holding a current license/certification: a. Wisconsin Master Electrician license, OR b. Electrical Inspector or Commercial Electrical Inspector certification issued by the International Code Council (ICC), OR c. Master Electrical Inspector certification issued under the International Association of Electrical Inspectors/National Fire Protection Association. 2. Currently hold a Wisconsin Journey-level Electrician license, Master Electrician license, or Wisconsin UDC Electrical Inspector license. 3. At least 1000 hours per year for at least three years in the design or installation of electrical equipment specifically related to construction in residential or commercial buildings. 4. State of Wisconsin Department of Safety and Professional Services (DSPS) Commercial Electrical Inspector certification within six months of appointment. 5. Valid driver’s license at the time of appointment and throughout employment and the availability of a properly registered and insured vehicle for use on the job (private auto allowance may be paid pursuant to Section 350-183 of the Milwaukee Code). CONSTRUCTION BUILDING INSPECTOR Min. Requirements as of 08.13.2021 1. Five years of experience as a certified building construction inspector, journey-level carpenter, journey-level mason, journey-level steamfitter, journey-level sheet metal worker, construction superintendent, or contractor. ---OR--- 2. A bachelor’s degree in architecture, engineering, building construction, or a closely related field from an accredited college or university PLUS one year of experience in building construction or a comparable field. ---OR--- 3. An associate degree in architecture, engineering, building construction or a related field from an accredited college or university PLUS three years of experience in building construction or a comparable field. Equivalent combinations of education and experience may also be considered. NOTE: Code enforcement experience will be considered only for the timeframe it is accompanied by Wisconsin Department of Commerce certification as a Commercial Building Inspector and UDC-Construction Inspector, to a maximum of three years of the required experience. 4. Certification by the Wisconsin Department of Commerce as a Commercial Building Inspector, UDC-Construction Inspector, and HV AC Inspector of 1- and 2-family dwellings within six months of appointment. 5. Valid driver's license and availability of a properly insured personal automobile for use on the job. Staffing Request Form Requester Information Requester Name Department Position Details Position Title Supervisor Employment Type & Hours Position Justification Provide detailed justification for this staffing request: Provide detailed justification for this staffing request (Continued) Staffing Request Form Operational Impact & Alternatives Please communicates both the consequences of not filling the role and the options available. Provide at least two alternative options to address this need: Budget Information (To be completed by Human Resources) Annual Compensation Budgeted Funding Source Notes Submitted By Name (Required): _______________________________ Date (Required): ________________________________ Name: _________________________________________ Staffing Request Form Requester Information Requester Name Department Position Details Position Title Supervisor Employment Type & Hours Position Justification Provide detailed justification for this staffing request: Provide detailed justification for this staffing request (Continued) Staffing Request Form Operational Impact & Alternatives Please communicates both the consequences of not filling the role and the options available. Provide at least two alternative options to address this need: Budget Information (To be completed by Human Resources) Annual Compensation Budgeted Funding Source Notes Submitted By Name (Required): _______________________________ Date (Required): ________________________________ Name: _________________________________________ Stoughton Public Library Organizational Chart (with duties) Library Director Jim Ramsey Library Board Appointed by Mayor & Common Council Up to 6 – City of Stoughton Citizens 1 – City Council Representative 1 – School District Representative At least 1 – County Representative Children’s Services Librarian Mary Ostrander children’s staff & desk, children’s & teen programs management team, coll. dev. Adult Services Librarian Amanda Bosky adult staff, adult desk, adult programming, coll. dev., management team Circulation Services Supervisor Brian Spranger circ. staff, shelvers, management team Technical Services Supervisor Sarah Bukrey Cataloging, ordering, technology, Volunteer supervisor Adult Services Assistants Amy Hynek Cynthia Schlegel Isabella Shearer Adult desk, coll. dev., displays Children’s Services Assistants Derek Brabender Anastasia Hayward Children’s desk, programming, collection dev. Administrative Assistant Sarah Monette bookkeeping, etc… Custodian Steve Groshan Adult Volunteers Various – avg. of 10 year - round Shelver Pool: Ana Sill, Carly Allard, Kate Heinecke, Lynne Hattori, C. Riley, Valerie Pike, Katie Walter, Josh Walker Technical Services Assistant Jennifer Holman-Dodds: processing Circulation Services Assistants Nick Maciejewski Cindy Knapton Kristyn Sommers Standing Committees: Finance, Personnel, Planning, Policies Teen Volunteers Various – avg. of 15 in summer Wisconsin State Law Mayor Tim Swadley South Central Library System Dane County Library Service Library Substitutes o Chandra Malmquist o Erika Stuart o Erin Mears o Kate Heinecke o Kirsten Almo o Zi Wei Thompson-Eagan Staffing Request Form Requester Information Requester Name Department Position Details Position Title Supervisor Employment Type & Hours Position Justification Provide detailed justification for this staffing request: Provide detailed justification for this staffing request (Continued) Staffing Request Form Operational Impact & Alternatives Please communicates both the consequences of not filling the role and the options available. Provide at least two alternative options to address this need: Budget Information (To be completed by Human Resources) Annual Compensation Budgeted Funding Source Notes Submitted By Name (Required): _______________________________ Date (Required): ________________________________ Name: _________________________________________ Staffing Request Form Requester Information Requester Name Department Position Details Position Title Supervisor Employment Type & Hours Position Justification Provide detailed justification for this staffing request: Provide detailed justification for this staffing request (Continued) Staffing Request Form Operational Impact & Alternatives Please communicates both the consequences of not filling the role and the options available. Provide at least two alternative options to address this need: Budget Information (To be completed by Human Resources) Annual Compensation Budgeted Funding Source Notes Submitted By Name (Required): _______________________________ Date (Required): ________________________________ Name: _________________________________________ City of Stoughton Stoughton Public Library Position Description Name: Department: Library Position Title: Children’s Services Library Assistant Pay Grade: Library Assistant II FLSA: N Date: June, 2018 Reports to: Youth Services Librarian Purpose of Position The purpose of this position is to provide in -depth reference, reader’s advisory, technology training , programming, and other assistance to library patrons, and maintain the organization of library collections. Essential Duties and Responsibilities The following duties are normal for this position. These are not to be construed as exclusive or all -inclusive. Other duties may be required and assigned. o Work at the Children’s Information D esk; provide accurate reference and other information using both print a nd electronic resources; assist library users both in - person, by phone, a nd by mail; enforce library policies and procedures while supervising public use of collection, t echnology and facility; respond to material requests from other syste m libraries; issue library card s; maintain work area and equipment; assist and train library users with use o f technology; gather statistics; other duties as assigned . o Work circu lation desk, as directed; check materia ls in and out; collect overdue fine s and lost book payments; clear book d rop and book return bin; answer telephones, provide information , and direct calls as appropriate. o Plan, organize, and present programs as assigned. Participate in the Children’s summ er Library Program: help plan how the department will run the program each summer and follow procedures for issuing and tracking reading logs and awarding prizes. o Participate in continuing education opportunities, training session s, and webinars as assign ed. o Special duties may include : developing and managing assigned areas of collection; placing orders, maintaining periodical subscriptions, and processing/managing magazines and newspapers; training and supervising teen summer library volunteers; creating bulletin boards and special displays; planning and preparing materials for story time and special program crafts and activities; serving on SCLS or Stoughton community committees as assigned; and creating promotional materials for youth services programs, including the Summer Library Program. o Responsible for opening and closing routines. Training and Experience Required to Perform Essential Job Functions o Associate’s or Bachelor ’s degree o One year of library experience or any combination of education and experience that provides equivalent knowledge, skills, and abilities o Computer skills: proficiency with Microsoft Office programs ; knowledge of basic computer troubleshooting ; prior experience worki ng with an ILS preferred. Physical and Mental Abilities Required to Perform Essential Job Functions Physical Requirements o Ability to operate and troubleshoot a variety of office and library equipment including com puters, photocopier, telephone , printers and other office machines, video and audio equipment o Abili ty to work flexible hours as defined for this position. o Ability to lift and place boxes and other objects with average weights of 25 pounds onto carts and shelves; some objects may weigh up to 40 po unds o Ability to push book carts that may weigh up to 80 pounds o Ability to stand, stoop, kneel, crouch, climb, and balance in order to perform a variety of job functions Supervisory Skills o Ability to direct the work of library shelvers, interns, and volunt eers, as necessary. Mathematical Ability o Ability to add, subtract, multiply, and divide. o Ability to calculate percentages, and fractions; ability to create and interpret basic statistical reports Language Ability and Interpersonal Communication o Ability to comprehend and interpret a variety of docu ments including procedure manuals, library catalogs, databases, and reference materials, etc… o Ability to prepare a variety of documents including bibliographies, statistical reports , and procedure manuals using prescribed format and conforming to rules of punctuation, grammar, diction, and style o Ability to record and deliver information, explain procedures, and follow instructions o Ability to use and interpret library automation terminology o Ability to commu nicate effectively with supervisor, library users, volunteers, library and City staff, representatives of other libraries, and the general public verbally and in writing o Ability to work effectively in a team -oriented environment. Judgment and Situational Reasoning Ability o Ability to interpret written and oral instructions o Ability to exercise independent judgment to adopt or modify methods and standards to meet v ariations in situational requirements Environmental Adaptability o Ability to work effectively in a typical and dusty library environment. o Ability to work flexible hours, including evening and weekend hours. The City of Stoughton is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. I have reviewed and received a copy of this job description. _______________ ___________________ _ ____________________________________ Employee’s Signature Supervisor’s Signature _________________ Date Staffing Request Form Requester Information Requester Name Department Position Details Position Title Supervisor Employment Type & Hours Position Justification Provide detailed justification for this staffing request: Provide detailed justification for this staffing request (Continued) Staffing Request Form Operational Impact & Alternatives Please communicates both the consequences of not filling the role and the options available. Provide at least two alternative options to address this need: Budget Information (To be completed by Human Resources) Annual Compensation Budgeted Funding Source Notes Submitted By Name (Required): _______________________________ Date (Required): ________________________________ Name: _________________________________________ City of Stoughton Stoughton Public Library Position Description Name: Department: Library Position Title: Children’s Services Library Assistant Pay Grade: Library Assistant II FLSA: N Date: June, 2018 Reports to: Youth Services Librarian Purpose of Position The purpose of this position is to provide in -depth reference, reader’s advisory, technology training , programming, and other assistance to library patrons, and maintain the organization of library collections. Essential Duties and Responsibilities The following duties are normal for this position. These are not to be construed as exclusive or all -inclusive. Other duties may be required and assigned. o Work at the Children’s Information D esk; provide accurate reference and other information using both print a nd electronic resources; assist library users both in - person, by phone, a nd by mail; enforce library policies and procedures while supervising public use of collection, t echnology and facility; respond to material requests from other syste m libraries; issue library card s; maintain work area and equipment; assist and train library users with use o f technology; gather statistics; other duties as assigned . o Work circu lation desk, as directed; check materia ls in and out; collect overdue fine s and lost book payments; clear book d rop and book return bin; answer telephones, provide information , and direct calls as appropriate. o Plan, organize, and present programs as assigned. Participate in the Children’s summ er Library Program: help plan how the department will run the program each summer and follow procedures for issuing and tracking reading logs and awarding prizes. o Participate in continuing education opportunities, training session s, and webinars as assign ed. o Special duties may include : developing and managing assigned areas of collection; placing orders, maintaining periodical subscriptions, and processing/managing magazines and newspapers; training and supervising teen summer library volunteers; creating bulletin boards and special displays; planning and preparing materials for story time and special program crafts and activities; serving on SCLS or Stoughton community committees as assigned; and creating promotional materials for youth services programs, including the Summer Library Program. o Responsible for opening and closing routines. Training and Experience Required to Perform Essential Job Functions o Associate’s or Bachelor ’s degree o One year of library experience or any combination of education and experience that provides equivalent knowledge, skills, and abilities o Computer skills: proficiency with Microsoft Office programs ; knowledge of basic computer troubleshooting ; prior experience worki ng with an ILS preferred. Physical and Mental Abilities Required to Perform Essential Job Functions Physical Requirements o Ability to operate and troubleshoot a variety of office and library equipment including com puters, photocopier, telephone , printers and other office machines, video and audio equipment o Abili ty to work flexible hours as defined for this position. o Ability to lift and place boxes and other objects with average weights of 25 pounds onto carts and shelves; some objects may weigh up to 40 po unds o Ability to push book carts that may weigh up to 80 pounds o Ability to stand, stoop, kneel, crouch, climb, and balance in order to perform a variety of job functions Supervisory Skills o Ability to direct the work of library shelvers, interns, and volunt eers, as necessary. Mathematical Ability o Ability to add, subtract, multiply, and divide. o Ability to calculate percentages, and fractions; ability to create and interpret basic statistical reports Language Ability and Interpersonal Communication o Ability to comprehend and interpret a variety of docu ments including procedure manuals, library catalogs, databases, and reference materials, etc… o Ability to prepare a variety of documents including bibliographies, statistical reports , and procedure manuals using prescribed format and conforming to rules of punctuation, grammar, diction, and style o Ability to record and deliver information, explain procedures, and follow instructions o Ability to use and interpret library automation terminology o Ability to commu nicate effectively with supervisor, library users, volunteers, library and City staff, representatives of other libraries, and the general public verbally and in writing o Ability to work effectively in a team -oriented environment. Judgment and Situational Reasoning Ability o Ability to interpret written and oral instructions o Ability to exercise independent judgment to adopt or modify methods and standards to meet v ariations in situational requirements Environmental Adaptability o Ability to work effectively in a typical and dusty library environment. o Ability to work flexible hours, including evening and weekend hours. The City of Stoughton is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. I have reviewed and received a copy of this job description. _______________ ___________________ _ ____________________________________ Employee’s Signature Supervisor’s Signature _________________ Date Staffing Request Form Requester Information Requester Name Department Position Details Position Title Supervisor Employment Type & Hours Position Justification Provide detailed justification for this staffing request: Provide detailed justification for this staffing request (Continued) Staffing Request Form Operational Impact & Alternatives Please communicates both the consequences of not filling the role and the options available. Provide at least two alternative options to address this need: Budget Information (To be completed by Human Resources) Annual Compensation Budgeted Funding Source Notes Submitted By Name (Required): _______________________________ Date (Required): ________________________________ Name: _________________________________________ City of Stoughton Position Description Name: Department: Library Position Title: Technical Services Library Assistant Pay Grade: LA I FLSA: N Date: 2019 Reports To: Technical Services Supervisor Purpose of Position The purpose of this position is to receive and process library materials and assist with cataloging tasks. Essential Duties and Responsibilities The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned. • Check in and receive shipments of library materials and suppli es. • Maintain inventories of office and library supplies . • Track backorders, cancellations, and returns . • Process, withdraw, and repair library materials . • Assist with cataloging library materials . • Help train and direct the work of volunteers and maintain records of volunteer work hours. • Fill -in at circulation desk during breaks : check materials in and out ; collect money for fine s and fees; clear book drop and book r eturn bin ; provide information to the public . • One evening public desk shift per week: provide reader’s advisory ; issue library cards ; place holds ; and provide information to the public. • Other du ties as assigned . Minimum Training and Experience Required to Perform Essential Job Functions • High school graduate or equivalent; college degree preferred • One year public library experience, or any combination of education and experience that provides equivalent knowledge, skills, and abilities • Computer -related skills appropriate for a modern office environment including knowledge of Excel and other Microsoft Office programs Minimum Physical and Mental Abilities Required to Perform Essential Job Functions Supervisory Requirements • Ability to direct the work of library volunteers, as necessary Physical Requirements • Ability to operate and troubleshoot a variety of library equipment including personal computers, self -checkout machines, photocopier, phone, a variety of printers, etc… • Ability to stand, stoop, kneel, crouch, climb, and balance in order to perform a variety of job functions while working up to an 8 hour shift. • Ability to lift and place boxes and other objects weighing up to 40 pounds • Ability to push and pull book carts that may weigh up to 80 pounds Mathematical Requirements • Ability to add, subtract, multiply, divide, calculate percentages, fractions, decimals and ratios. Language Ability and Interpersonal Communication • Ability to perform assigned tasks with a minimum of supervision • Ability to comprehend and interpret a variety of docu ments including reports, online instructions, library catalog, reference materials, Library policies, etc… • Ability to prepare a variety of documents including statistical reports using prescribed format and conforming to all rules of punctuation, grammar, diction, and style. Ability to use and interpret library terminology, record and deliver information, explain procedures, and fo llow instructions • Ability to use and interpret library terminology • Ability to communicate effectively with library staff, library users, volunteers, City staff, representatives of other libraries, the media, and the general public • Ability to work with othe rs in a team -oriented environment Judgment and Situational Reasoning Ability • Ability to interpret instructions furnished in written, oral, diagrammatic, or schedule form • Ability to exercise independent judgment within the guidelines of Library policies and procedures Environmental Adaptability • Ability to work effectively in a library environment • Ability to work flexible hours, including morning, aftern oon, evening, and weekend hours This position has a 1 year probationary period. The City of Stoughton is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. I have reviewed and received a copy of this job description: __________________________ __________________________ Employee’s Signature Supervisor’s Signature __________________________ __________________________ Date Date