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OFFICIAL NOTICE AND AGENDA Notice is hereby given that the Finance of the City of Stoughton, Wisconsin, will hold a regular or special meeting as indicated on the date and at the time and location given below. Finance Committee of the City of Stoughton Tuesday, September 8, 2026 at 6:00 p.m. In-person: Council Chambers, (2nd Floor of Public Safety Building) 321 South Fourth Street, Stoughton, Wisconsin Virtual: You can attend the meeting from your computer, tablet, or smartphone via Microsoft Teams Live streamed: The meeting can also be live streamed on the City of Stoughton Government Channel at https://www.cityofstoughton.com/336/GOV -TV-Livestream and on Spectrum or TDS Channel 980. The WSTO-TV app is also available on Roku TV, Apple TV and Fire TV as well as on Android and iOS devices. Members: Patrick Butler (Chair), Brett Schumacher (Vice Chair), Adrienne Nienow, Lisa Reeves, Leonard “Ozzie” Doom, Brenda Carus, and Mayor Tim Swadley (ex-officio), Call To Order Roll Call And Verification Of Quorum Certification And Compliance With Open Meetings Law Public Comment Communications And Presentations Approval Of Minutes Finance Committee Draft Minutes 08/25/2026 06 FINANCE COMMITTEE DRAFT MINUTES 8-25-26.PDF R-123-2026 Amend Budget And Approve Purchase For Bobcat L28 Loader TIME SENSITIVE 07 R-123-2026 AMEND BUDGET AND AUTHORIZE PURCHASE FOR BOBCAT L28 LOADER..PDF R-124-2026 Amend Budget For Grant Funded AED Purchase TIME SENSITIVE 08 R-124-2026 AMEND BUDGET FOR GRANT FUNDED AED PURCHASE.PDF R-Xxx-2026 Return Irrevocable Letter Of Credit And Acceptance Of Public Improvements For Magnolia Springs Development 09 R-XXX-2026 RETURN LOC AND ACCEPT PUBLIC IMPROVEMENTS FOR MAGNOLIA SPRINGS DEVELOPMENT.PDF Future Agenda Items A. Date to be determined i. Update Purchasing Policy ii. TID #7 Projects (wetland restoration, land acquisition, infrastructure) iii. Affordable Housing Fund use options - R-137-2019 Adjourn Any person wishing to attend the meeting, who, because of a disability, requires special accommodation, should contact the Director of Finance ’s office at (608) 873-6691 at least 24 hours before the scheduled meeting time so appropriate arrangements can be made. In addition, any person wishing to speak or have their comments heard but does not have access to the internet should also contact the Director of Finance ’s office at the number above at least 24 hours before the scheduled meeting so appropriate arrangements can be made. NOTE: AN EXPANDED MEETING MAY CONSTITUTE A QUORUM OF THE COUNCIL Join: https://teams.microsoft.com/meet/242428183803464?p=2Mesii7LDODQHpiLAj Meeting ID: 242 428 183 803 464 Passcode: Uz2tJ7uT Need help? | System reference Dial in by phone +1 929-352-2678,,877957414# United States, New York City Find a local number Phone conference ID: 877 957 414# 1. 2. 3. 4. 5. 6. 6.a. Documents: 7. Documents: 8. Documents: 9. Documents: 10. 11. OFFICIAL NOTICE AND AGENDA Notice is hereby given that the Finance of the City of Stoughton, Wisconsin, will hold a regular or special meeting as indicated on the date and at the time and location given below. Finance Committee of the City of Stoughton Tuesday, September 8, 2026 at 6:00 p.m. In-person: Council Chambers, (2nd Floor of Public Safety Building) 321 South Fourth Street, Stoughton, Wisconsin Virtual: You can attend the meeting from your computer, tablet, or smartphone via Microsoft Teams Live streamed: The meeting can also be live streamed on the City of Stoughton Government Channel at https://www.cityofstoughton.com/336/GOV -TV-Livestream and on Spectrum or TDS Channel 980. The WSTO-TV app is also available on Roku TV, Apple TV and Fire TV as well as on Android and iOS devices. Members: Patrick Butler (Chair), Brett Schumacher (Vice Chair), Adrienne Nienow, Lisa Reeves, Leonard “Ozzie” Doom, Brenda Carus, and Mayor Tim Swadley (ex-officio), Call To Order Roll Call And Verification Of Quorum Certification And Compliance With Open Meetings Law Public Comment Communications And Presentations Approval Of Minutes Finance Committee Draft Minutes 08/25/2026 06 FINANCE COMMITTEE DRAFT MINUTES 8-25-26.PDF R-123-2026 Amend Budget And Approve Purchase For Bobcat L28 Loader TIME SENSITIVE 07 R-123-2026 AMEND BUDGET AND AUTHORIZE PURCHASE FOR BOBCAT L28 LOADER..PDF R-124-2026 Amend Budget For Grant Funded AED Purchase TIME SENSITIVE 08 R-124-2026 AMEND BUDGET FOR GRANT FUNDED AED PURCHASE.PDF R-Xxx-2026 Return Irrevocable Letter Of Credit And Acceptance Of Public Improvements For Magnolia Springs Development 09 R-XXX-2026 RETURN LOC AND ACCEPT PUBLIC IMPROVEMENTS FOR MAGNOLIA SPRINGS DEVELOPMENT.PDF Future Agenda Items A. Date to be determined i. Update Purchasing Policy ii. TID #7 Projects (wetland restoration, land acquisition, infrastructure) iii. Affordable Housing Fund use options - R-137-2019 Adjourn Any person wishing to attend the meeting, who, because of a disability, requires special accommodation, should contact the Director of Finance ’s office at (608) 873-6691 at least 24 hours before the scheduled meeting time so appropriate arrangements can be made. In addition, any person wishing to speak or have their comments heard but does not have access to the internet should also contact the Director of Finance ’s office at the number above at least 24 hours before the scheduled meeting so appropriate arrangements can be made. NOTE: AN EXPANDED MEETING MAY CONSTITUTE A QUORUM OF THE COUNCIL Join: https://teams.microsoft.com/meet/242428183803464?p=2Mesii7LDODQHpiLAj Meeting ID: 242 428 183 803 464 Passcode: Uz2tJ7uT Need help? | System reference Dial in by phone +1 929-352-2678,,877957414# United States, New York City Find a local number Phone conference ID: 877 957 414# 1. 2. 3. 4. 5. 6. 6.a. Documents: 7. Documents: 8. Documents: 9. Documents: 10. 11. OFFICIAL NOTICE AND AGENDA Notice is hereby given that the Finance of the City of Stoughton, Wisconsin, will hold a regular or special meeting as indicated on the date and at the time and location given below. Finance Committee of the City of Stoughton Tuesday, September 8, 2026 at 6:00 p.m. In-person: Council Chambers, (2nd Floor of Public Safety Building) 321 South Fourth Street, Stoughton, Wisconsin Virtual: You can attend the meeting from your computer, tablet, or smartphone via Microsoft Teams Live streamed: The meeting can also be live streamed on the City of Stoughton Government Channel at https://www.cityofstoughton.com/336/GOV -TV-Livestream and on Spectrum or TDS Channel 980. The WSTO-TV app is also available on Roku TV, Apple TV and Fire TV as well as on Android and iOS devices. Members: Patrick Butler (Chair), Brett Schumacher (Vice Chair), Adrienne Nienow, Lisa Reeves, Leonard “Ozzie” Doom, Brenda Carus, and Mayor Tim Swadley (ex-officio), Call To Order Roll Call And Verification Of Quorum Certification And Compliance With Open Meetings Law Public Comment Communications And Presentations Approval Of Minutes Finance Committee Draft Minutes 08/25/2026 06 FINANCE COMMITTEE DRAFT MINUTES 8-25-26.PDF R-123-2026 Amend Budget And Approve Purchase For Bobcat L28 Loader TIME SENSITIVE 07 R-123-2026 AMEND BUDGET AND AUTHORIZE PURCHASE FOR BOBCAT L28 LOADER..PDF R-124-2026 Amend Budget For Grant Funded AED Purchase TIME SENSITIVE 08 R-124-2026 AMEND BUDGET FOR GRANT FUNDED AED PURCHASE.PDF R-Xxx-2026 Return Irrevocable Letter Of Credit And Acceptance Of Public Improvements For Magnolia Springs Development 09 R-XXX-2026 RETURN LOC AND ACCEPT PUBLIC IMPROVEMENTS FOR MAGNOLIA SPRINGS DEVELOPMENT.PDF Future Agenda Items A. Date to be determined i. Update Purchasing Policy ii. TID #7 Projects (wetland restoration, land acquisition, infrastructure) iii. Affordable Housing Fund use options - R-137-2019 Adjourn Any person wishing to attend the meeting, who, because of a disability, requires special accommodation, should contact the Director of Finance ’s office at (608) 873-6691 at least 24 hours before the scheduled meeting time so appropriate arrangements can be made. In addition, any person wishing to speak or have their comments heard but does not have access to the internet should also contact the Director of Finance ’s office at the number above at least 24 hours before the scheduled meeting so appropriate arrangements can be made. NOTE: AN EXPANDED MEETING MAY CONSTITUTE A QUORUM OF THE COUNCIL Join: https://teams.microsoft.com/meet/242428183803464?p=2Mesii7LDODQHpiLAj Meeting ID: 242 428 183 803 464 Passcode: Uz2tJ7uT Need help? | System reference Dial in by phone +1 929-352-2678,,877957414# United States, New York City Find a local number Phone conference ID: 877 957 414# 1. 2. 3. 4. 5. 6. 6.a. Documents: 7. Documents: 8. Documents: 9. Documents: 10. 11. Finance Committee of the City of Stoughton Meeting minutes August 11, 2026 The meeting was a hybrid meeting located in the Council Chambers, located at 321 S Fourth St, 2nd Floor and concurrently via Microsoft Teams. Committee members present: Patrick Butler (Chair), Brett Schumacher (Vice Chair), Lisa Reeves, Adrienne Nienow, Leonard “Ozzie” Doom, Brenda Carus and Tim Swadley (Mayor, ex-officio) Members absent: Guests present: NicoleMarie Hall, Chris Munz-Pritchard, Josh Ripp (remote) 1. Call to order – Butler called the meeting to order at 6:01 p.m. 2. Roll call and verification of quorum – Quorum was verified. 3. Certification and compliance with open meetings law – Butler indicated the meeting was properly noticed. 4. Public comment – None 5. Communications and presentations a. Preliminary Net New Construction 2027 – Hall stated the net new construction dipped this year to 2.27%. b. Final 2027 Equalized Values – Hall stated the City’s equalized value increased by $93 million. c. Finance 2027 Requested Budget – Hall presented the requested budget for the Finance department. General discussion occurred. 6. Approval of minutes for 8-11-2026 – Motion by Reeves/Carus to recommend approval to Common Council. Motion passed 6-0. 7. Reports a. Treasurer Reports - July 2026 b. Budget Amendments & Journal Entries – July 2026 c. General Fund Revenue & Expenditures – July 2026 d. Various Funds Fiscal Report – July 2026 e. Retirement Payouts July 2026 – none 8. R-xxx-2026 Amend Capital Budget for Opera House Garage Roof Replacement – Hall reviewed the requested budget amendment and the need to replace the ballast roof. Roof to be replaced is the flat roof towards the back of the building. Savings from the Library roof project will be used to fund this project. Motion to recommend approval to Common Council by Reeves/Nienow, motion passed 6-0. 9. R-xxx-2026 Return Irrevocable Letter of Credit and Acceptance of Stormwater Improvements for RHD Properties, LLC for 51 West Development – Hall reviewed the request to return the letter of credit. The stormwater improvements are performing as expected, have been inspected and are ready to be accepted by the City. Motion to recommend approval to Common Council by Carus/Schumacher, motion passed 6-0. 10. Future Agenda Items a. Date to be determined i. Update Purchasing Policy ii. TID# 7 Projects (wetland restoration, land acquisition, infrastructure) iii. Affordable Housing Fund use options – R-137-2019 11. Adjourn – Motion made at 6:37 p.m. by Schumacher/Reeves, motion passed 6-0. Respectfully Submitted, NicoleMarie Hall Assistant Finance Director City of Stoughton CITY OF STOUGHTON, 207 S FORREST ST, STOUGHTON, WISCONSIN RESOLUTION OF THE COMMON COUNCIL Amend 2026 Budget and Authorize Purchase of Bobcat L28 Articulated Loader Committee Action: Finance Committee recommended approval ____ on 09/08/2026 TIME SENSITIVE Fiscal Impact: $65,000 File Number: R-123-2026 Date: 09/08/2026 The Ci ty of Stoughton, Wisconsin, Common Council does proclaim as follows: RECITA LS: WHEREAS, the C ity of Stoughton is responsible for removing snow and ice from City-owned sidewalks and multi-use paths in a safe, efficient, and timely manner; and WHEREAS, a Bobcat L28 Small Articulated Loader is critical to the efficiency of the City’s snow-removal operations on sidewalks and multi-use paths; and WHEREAS, this equipment will reduce the physical demands placed on City employees, helping to prevent workplace injuries and potential workers’ compensation claims; and WHEREAS, without this equipment, City-owned sidewalks and multi-use paths may not be cleared efficiently or within the desired timeframe following winter weather events; and WHEREAS, the purchase of a Bobcat L28 Small Articulated Loader is included in the City’s proposed 2027 Capital Improvement Plan (CIP); and WHEREAS, lead times for ordering new equipment are lengthy, and the City would likely not receive an ordered unit in time for the 2026–2027 winter season; and WHEREAS, a suitable Bobcat L28 Small Articulated Loader and attachments are currently available from Bobcat of Madison, providing the City with an opportunity to obtain this critical equipment before the upcoming winter season; and WHEREAS, City staff recommend advancing the purchase from the proposed 2027 CIP and adding it to the 2026 budget through budget amendment to secure the currently available unit and place it into service for the 2026–2027 winter season, and WHEREAS, there is sufficient fund balance in the 410-Capital Outlay fund from the prior unspent debt proceeds to fund this purchase, and NOW, THEREFORE BE IT RESOLVED, that the purchase of the Bobcat L28 Small Articulated Loader and associated attachments from Bobcat of Madison, for an amount not to exceed $65,000, is hereby approved, and BE IT FURTHER RESOLVED, that the 2026 capital budget be amended per the chart below: Account Description Revenue Expense 410-53300-49910 Fund Bal Applied 65,000.00 - 410-53300-50810-26073000Bobcat L28 Loader 65,000.00 65,000.00 65,000.00 BE IT FINALLY RESEOLVED, that the Mayor and City Staff are directed to remove the request for the Bobcat L28 from the 2027 Capital Improvement Plan. Budget amendments require approval by eight (8) members elected. Council Action: Adopted Failed Vote Mayoral Action: Accept Veto Mayor Tim Swadley Date Council Action: Override Vote L28 Articulating Loader CITY OF STOUGHTON, 207 S FORREST ST, STOUGHTON, WISCONSIN RESOLUTION OF THE COMMON COUNCIL Amend 2026 Budget for the purchase of Grant Funded AED’s Committee Action: Finance Committee recommended approval ___ on 09/8/2026 TIME SENSITIVE Fiscal Impact: $66,200.00 File Number: R-124-2026 Date: 9/8/2026 The City of Stoughton, Wisconsin, Common Council does proclaim as follows: REC ITALS: WHEREAS, t he Stoughton EMS and Fire Department applied for and received a grant for the purchase of public access AED’s;and WHEREAS, the grant amount is for $66,200.00 for the purchase of aforementioned AED’s; and WHEREAS, City staff recommend a budget amendment of $66,200.00 to utilize the received grant funding to purchase the AED’s to be distributed; and NOW, THEREFORE BE IT RESOLVED, that the 2026 adopted budget be amended to increase expenses by $66,200.00 for the purchase of AED’s for distribution among associated City of Stoughton Departments and buildings, per the distribution plan being finalized by Stoughton EMS and Fire. BUDGET AMENDMENT Account Description Revenue Expense 100-52200-48940 Grant Receipt 66,200.00 - 100-52200-50396 AED Purchase - 66,200.00 66,200.00 66,200.00 Budge t amendments require approval by eight (8) members elected. Co uncil Action: Adopted Failed Vote Mayoral Action: Accept Veto Mayor Tim Swadley Date Co uncil Action: Override Vote MEMO: September 3, 2026 TO: NicoleMarie Hall, Assistant Finance Director FROM: Joshua Ripp, EMS and Fire Chief RE: AED Grant and Budget Amendment We have applied for and received a grant that allows us to upgrade Public Access, Police Department as well as EMS and Fire AED’s, paid in full by the grant. I’m asking for a budget amendment to allow us to utilize the amount of $66,200 that we were granted to pay for the entirety of the project. History Previously, AED’s had been purchased to be available for use in case members of the public had suffered cardiac arrest. These are in City Hall, the Opera House, Senior Center, Library as well as in all vehicles operated by Stoughton PD. They had been the same brand as the Defibrillators that we carried on the ambulance at the time, and the system worked well. We had to replace our Defibrillators on the ambulance due to the machines being discontinued, and not supported by the manufacturer. The AED’s are also hitting the end of useful life, and the expendable items have become difficult to acquire. They are a different brand than our current Defibrillators we carry in the ambulance, which creates a need to change the pads on versus us just plugging the cables into our Defibrillator that we carry on the ambulance, in cases of cardiac arrest. The new AED’s will also provide us the ability document rhythms as they will be able to upload to our ZOLL software for the reports and Q/A reviews. We can also facilitate replacement of pads easier, as they are the same that we carry on the ambulances. We plan to Purchase • 27 Zoll AED Plus Devices • 9 Zoll AED 3 Devices • Appropriate additional pads and cases to out�it them. The above budget is our current plan for purchase. In total, the plan is to purchase 36 AED’s to replace what is currently deployed, as well as fill in some spots where we don’t have AED’s, but should. In the end, our grant is for a total of $66,200.00 which is our maximum expenditure. CITY OF STOUGHTON, 207 S FORREST ST, STOUGHTON, WISCONSIN RESOLUTION OF THE COMMON COUNCIL Return Letter of Credit for Phase 1 and Phase 1a for the Magnolia Springs Development and Acceptance of the Public Improvements, Excluding the Stormwater Facilities Committee Action: Finance Committee recommended approval _____ on 09/08/2026 Fiscal Impact: None File Number: R-xxx-2026 Date: 09/22/2026 The City of Stoughton, Wisconsin, Common Council does proclaim as follows: RECITALS: WHEREAS, the City of Stoughton received under R-183-2023, an Irrevocable Letter of Credit from Eldon Land Development, LLC for Magnolia Springs Development; and, WHEREAS, the Agreement requires Developer to submit the following prior to acceptance of Public Improvements: a. Developer must provide full lien waivers that are satisfactory to the City Attorney for all Phase 1 & Phase 1a Public Improvements. b. Developer must provide As-Built plans for the Phase 1 & Phase 1a Public Improvements that are acceptable to the City Director of Planning and Development. c. Developer must provide the City and Stoughton Utilities with GIS record drawing information in the standard format. d. Developer must provide accurate accounting of installed water and wastewater improvements to Stoughton Utilities for proper accounting of contributed infrastructure cost per Wisconsin Public Service Commission standards. WHEREAS, the City will conditionally accept stormwater management facilities in accordance with the Development Agreement after Developer has satisfied the following conditions. a. Provided the City with a pre-paid contract guaranteeing that maintenance and upkeep will be performed for a period of three years. b. Developer must complete all outstanding punch list items related to the stormwater management facilities and Phase II required by the City Engineer and City Director of Planning and Development. WHEREAS the previous reductions were approved under R-141-2024 (3,334,636.75) for other phases of accepted public improvements, and NOW, THEREFORE BE IT RESOLVED, by the Common Council of the City of Stoughton that the Phase 1 & Phase 1a Improvements are accepted pursuant to the agreement and authorizes the appropriate city staff to return the Irrevocable Letter of Credit in the amount of $125,806.25. Council Action: Adopted Failed Vote Mayoral Action: Accept Veto Mayor Tim Swadley Date Council Action: Override Vote CITY OF STOUGHTON 207 S. Forrest Street, Stoughton, WI. 53589 www.ci.stoughton.wi.us Date: September 8, 2026 To: Finance Committee From: Chris Munz-Pritchard, Director of Planning & Development Subject: Request for a reduction of the Phase I letter of credit for the Magnolia Springs Development and acceptance of the Public Improvements, excluding the stormwater facilities. The Magnolia Springs Development project is a three (3) Phase project broken down into the following Phases: Phases: 1, Phase 1a, and Phase 2. Eldon Land Development LLC, the developer, is requesting the release of the letter of credit (LOC) for Phase 1 & 1a. This is a request for a reduction of the Phase I letter of credit for the Magnolia Springs Development and acceptance of the Public Improvements, excluding the stormwater facilities. There should be two amounts held for the Letter of Credit. • Phase 1 & 1a, $125,806.25 • Phase 2, $5,131,996.37 (includes stormwater) Per the developer agreement R-94-2023: • Before a subdivision improvements agreement for any phase is approved, the Developer shall provide the City with a letter of credit or performance bond in the amount of 120 percent of the estimated cost of constructing the Public Improvements pursuant to this Agreement. • In no event shall the letter of credit be reduced below the aggregate of 120 percent of the estimated cost of the public improvements not yet installed or accepted, or in the case of conditional acceptance such amount as the City may approve, plus 25 percent of the cost of public improvements that have been accepted or conditionally accepted. • Stormwater Management Facilities have been maintained for a period of not less than 36 months pursuant to a contract approved in connection with conditional acceptance, and within 10 days after receiving written notice that Developer desires the City to accept such Stormwater Management Facilities, the City Planning Director or his designee shall inspect the Stormwater Management Facilities. The Planning Director shall recommend acceptance of the Stormwater Management Facilities upon the Planning Director’s determination that: (1) the Stormwater Management Facilities continue to conform to the approved plans and specifications (except that the bottom elevation of wet forebay ponds shall not be less than six feet below normal water elevation), as verified by as-built certification including a set of drawings that compares the approved improvements to the improvements as built, stamped by a professional engineer; (2) are erosion free and in good and operable condition; and, (3) and that all required vegetation has been established. Resolutions: • R- 183- 2023 Accepting the LOC for Magnolia Springs Phase 1 and Phase 1a letter of credit for $4,827,537 (Phase 1- 3,460,443 and Phase IA - $1,367,094). • R- 141- 2024 Reduction of LOC for Magnolia Springs Development Phase 1. The total punch list for Phase 1 is $ 100,645.00. Per the development agreement, 25% of the total work still needed to be completed in Phase 1 is $ 25,161.25. The LOC can be reduced in Phase 1 from $ 3,460,443.00 by $ 3,334,636.75 with the city retaining a LOC of $125,806.25. • R-65-2025 Accepting the Letter of Credit (LOC) for Magnolia Springs Development Phase 2. Total LOC is $5,131,996.37.