August 24, 2026 - Public Works, Sewer & Water Committee Agenda & Packet

City of Verona 111 Lincoln Street Verona, WI 53593 (608) 845-6495 veronawi.gov PUBLIC WORKS, SEWER & WATER COMMITTEE- DATE: Monday August 24, 2026 TIME: 5:30 PM LOCATION: VERONA CITY HALL ROOM D122 111 LINCOLN STREET VERONA, WI 53593 1. Call to Order 2. Roll 3. Public Comment 4. Approval of the Minutes: 5. Discussion and Possible Action: Project 2026-114 W. Verona Ave and Epic Lane Water Main Replacement, Design Service Contract AE-COM. 6. Discussion and Possible Action: Project 2024-105 Mark Drive Reconstruction Ph 2. Pay request #2 Northwestern Stone LLC. 7. Staff Report: 8. Adjourn Beth Tucker Long - Chairperson POSTED: August 20, 2026 POSTED: Verona City Hall Verona Public Library Miller’s Market All agendas are posted on the City website at: veronawi.gov WRITTEN COMMENTS: You can send comments to the Public Works, Sewer & Water Committee on any matter, either on or not on the agenda, by emailing bmanning@veronawi.gov or in writing to Public Works, Sewer & Water Committee, 410 Investment Court, Verona, WI, 53593. Notice: If you need an interpreter, materials in alternative formats, or other accommodation to access the meeting, please contact the City Clerk at (608) 845-6495 at least 48-hours preceding the meeting. Every reasonable effort will be made to accommodate your request. Notice is hereby given that a majority of the City Council may be present at the meeting of the Public Works, Sewer & Water Committee to gather information about a subject over which they have decision-making responsibility. The City Council and any other standing committees will not take formal action at this meeting. City of Verona 111 Lincoln Street Verona, WI 53593 (608) 845-6495 veronawi.gov PUBLIC WORKS, SEWER & WATER COMMITTEE- DATE: Monday August 10, 2026 TIME: 5:30 PM LOCATION: VERONA CITY HALL ROOM D122 111 LINCOLN STREET VERONA, WI 53593 1. Call to Order Meeting called to order at 5:32 pm by Alder Beth Tucker Long. 2. Roll Beth Tucker Long, Alejandro Hernandez, Chris Weiss, also present, Rick Eilertson -AE COM, Jamie Aulik-City Administrator, Bryan Manning- Public Works Director, Mike Trotter- Assistant Public Work Director. 3. Public Comment None 4. Approval of the Minutes: Moved by Alder Weiss and seconded by Alder Hernandez to approve the minutes of July 27 meeting. Motion passed 3-0. 5. Discussion and Possible Action: Project 2022-107 Military Ridge State Trail, Construction Services Contract Amendment #1. JT Engineering. Moved by Alder Tucker Long and seconded by Alder Weiss to recommend approval of Project 2022-107 Military Ridge State Trail Paving, Construction Services Contract Amendment #1. JT Engineering. for additional design costs not to exceed $42,895.00. Motion passed 3-0. 6. Discussion and Possible Action: Project 2025-109 Hyper Drive, Construction Service Contract. Behnke Materials Engineering LLC. Moved by Alder Weiss and seconded by Alder Tucker Long to recommend approval of Project 2025-109 Hyper Drive, Construction Service Contract, Behnke Materials Engineering LLC. for quality assurance oversight of the prestressed concrete girders for the Hyper Drive bridge project (Epic). Motion passed 2-0, with Alder Hernandez abstaining. 7. Staff Report: 8. Adjourn Moved by Alder Weiss and seconded by Alder Hernandez to Adjourn at 5:57 p.m. Motion passed 3-0. Beth Tucker Long - Chairperson POSTED: August 6, 2026 POSTED: Verona City Hall Verona Public Library Miller’s Market All agendas are posted on the City website at: veronawi.gov WRITTEN COMMENTS: You can send comments to the Public Works, Sewer & Water Committee on any matter, either on or not on the agenda, by emailing bmanning@veronawi.gov or in writing to Public Works, Sewer & Water Committee, 410 Investment Court, Verona, WI, 53593. Notice: If you need an interpreter, materials in alternative formats, or other accommodation to access the meeting, please contact the City Clerk at (608) 845-6495 at least 48-hours preceding the meeting. Every reasonable effort will be made to accommodate your request. Notice is hereby given that a majority of the City Council may be present at the meeting of the Public Works, Sewer & Water Committee to gather information about a subject over which they have decision-making responsibility. The City Council and any other standing committees will not take formal action at this meeting. Meeting Date: Monday August 24, 2026 PW/S&W Committee Memo Page 1 / 2 Public Works/Sewer & Water Committee Listed below is an explanation of the items on the Public Works/Sewer & Water Committee agenda. Item (5) Discussion and Posible Action: Project 2026-114 W. Verona Ave and Epic Lane Water Main Replacement, Design Service Contract AE-COM. Memo: The water main project will be installing new water main and upsizing the existing water main to increase capacity serving the Epic campus. Staff recommend contracting design services with AECOM. AECOM will coordinate with the designers of the new turn lane along westbound W Verona Ave and merge lane along Epic Lane to construct the new water main prior to beginning the street project. Recommended Motion: Move to recommend approval of Project 2026-114 W. Verona Ave and Epic Lane Water Main Replacement, Design Service Contract AE-COM. Item (6) Discussion: Project 2024-105 Mark Drive Reconstruction Ph 2. Pay request #2 Northwestern Stone LLC. Memo: This pay application is for work performed installing storm sewer, sanitary, and water main with hydrants and services. The work and pay application were inspected, verified, and reviewed by staff. Recommended Motion: Move to approve Project 2024-105 Mark Drive Reconstruction Phase 2 Pay request #2 Northwestern Stone for a sum not to exceed $ 203,086.73 Staff Report Streets curb and gutter repair street sweeping asphalt repairs basin maintenance sign maintenance Meeting Date: Monday August 24, 2026 PW/S&W Committee Memo Page 2 / 2 Utility Progress Update • FOG program • Hydrant flushing • Valve turning • Monthly Samples – Reports • Construction Projects 60185102 Verona Ave to Epic Ln WM 2026-08-20 Page 1 of 5 Mr. Bryan Manning City of Verona 410 Investment Court Verona, WI 53593-8749 AECOM 1350 Deming Way, Suite 100 Middleton WI, 53562 USA aecom.com August 20, 2026 Subject: W. Verona Avenue to Epic Lane Watermain Engineering Design Services Project No. 60185102 Dear Mr. Manning, Thank you for the opportunity to prepare a scope and fee for engineering design services for the proposed watermain from W. Verona Avenue to Epic Lane prior to the construction of the lane widening anticipated in this corridor. We have included the project summary, scope and fee below. Project Summary: AECOM shall design, permit, and provide bid support for a proposed 12-inch water main along Epic Lane and West Verona Avenue in conjunction with the lane widening proposed in Spring 2027. The proposed water main will extend and connect to existing 12-inch water mains at both ends of the project. The project limits are shown in Attachment 1. Scope of Services: AECOM shall perform the following engineering services: 1) Topographic Survey: AECOM will coordinate with existing topographic survey information obtained for the auxiliary lane on West Verona Avenue and Northern Lights Road and will and perform a topographic survey as required for the remainder of the project limits. Digger's Hotline will be contacted prior to survey and any property irons found will be surveyed. Topographic survey will be conducted in the Wisconsin County Coordinate System for Dane County. NAD 83 (2011 Adjustment and NAVD88-WI Geoid 12A Vertical Datum shall be utilized. Measure downs within the survey limits will be performed for existing water valves, sanitary interceptor structures, sanitary sewer structures, and storm culverts for Segments A and B. Segment C will be discussed and reviewed as an option, and if requested by the City, survey can be performed as additional work. Project limits are shown on Attachment 1 and include: a) Segment A – From the west project limits on Epic Lane to the east side of the intersection of Epic Lane and Northern Lights Road, along the east side of Epic Lane to West Verona Avenue, east along the North side of Verona Avenue to the extension of Victory Lane. b) Segment B – The extension of Victory Lane at West Verona Ave south across West Verona Avenue, along Victory Lane to West End Circle and on West End Circle from Victory Lane to approximately 365 feet east of Victory Lane, as shown in Attachment 1. c) Segment C – The North side of Verona Ave across from Victory Lane to approximately 240 feet east of the intersection of West Verona Ave and West End Circle, to Half Mile Road approximately 240 feet east of West End Circle. 2) Geotechnical Soil Borings: AECOM will prepare project requirements for boring parameters, lab testing, reporting, etc. for use by the geotechnical engineering firm in creating their scope and fee. 60185102 Verona Ave to Epic Ln WM 2026-08-20 Page 2 of 5 Soil borings are anticipated along Epic Lane and West Verona Avenue (approximately 6 soil borings spaced every 500 feet). 3) Route Selection and Alignment: AECOM will select the west alignment (Segments A and B) as the base, but will evaluate the east option (Segment C) and provide options through 30% design. Other options presented at 30% requiring confirmation from the City will include: a. Horizontal directional drilling, boring and jacking with casing pipe, and direct bury options for the water main on Epic Lane at the intersection of Northen Lights Road and the crossing of W. Verona Avenue. It’s anticipated to create a base bid option of the preferred option and solicit bid alternates for the other two options. b. Locating new main along the east edge of Epic Lane, and under any new expansion of Epic Lane. c. Locating the water main under the new auxiliary lane on West Verona Ave east of Northern Lights Road d. Replacing the 10-inch water main with 12-inch in Victory Lane and West End Circle in the same horizontal and vertical location. e. Alternatives for extending Segment C will be presented. Design for segment C post 30% can be performed at the City’s request as extra work. f. The project plans and specifications will stage construction to avoid interfering with Epic’s XGM (May 18-May 27, 2027) and UGM (August 16-19, 2027) events. All work south of West Verona Ave shall take place after school is out (June 9, 2027). 4) Utility Coordination: Contact and coordinate with private and public utilities within two weeks after the topographic survey has been received by AECOM. Supply utilities with necessary information concerning the project after 60% plans being completed. There will be one utility coordination meeting (to be hosted via video conference) after supplying utilities with 60% plans. Plans and schedule will be sent to utilities so they can complete any necessary adjustments and/or relocations of their facilities prior to construction. We anticipate coordination will be required with the following: a) Client (Existing water main connection points, sanitary sewer, and storm culverts) b) MG&E (Gas) c) Alliant Energy (Electric) d) Charter Communications e) TDS f) State Agencies 5) Design: Prepare a 60% and final design of the project for review and approval by the CLIENT for segments A and B. 60% and final design of segment C can be performed upon request by the CLIENT as extra work. Final plans will include the following: a) Cover Sheet (1) b) General Notes (1) c) Traffic Control Sheet (1) d) Erosion Control Sheets (7) e) Staged Construction Sheet (1) f) Plan and Profile Sheets (7) – Existing centerline grades will be provided on the Victory Lane plan and profile sheets for re-establishing the centerline. g) Storm sewer replacement. The Client will televise the existing storm sewer and identify any pipes and structures needing replacement. These pipes and structures will be identified on the and quantities will be incorporated into the bidding documents. Existing storm sewer pipe slopes will be shown, but no profiles will be created specifically for the storm sewer replacement. h) Construction Details (It is assumed that City details will primarily be used, with up to 1 sheet of additional details anticipated.) 60185102 Verona Ave to Epic Ln WM 2026-08-20 Page 3 of 5 6) Permits: Prepare necessary permit applications for the project. We anticipate preparing the following permit applications for the project: a) Wisconsin Department of Natural Resources (WDNR) Watermain Construction Permit b) WDNR Notice of Intent (NOI) Construction Permit c) City of Verona Erosion Control Permit 7) Special Provisions and Contract Documents: Prepare Special Provisions and contract documents. Special provisions will reference City of Verona standard specifications, supplemented with Wisconsin Standard Specifications for Sewer and Water Construction in Wisconsin 6th Edition and Wisconsin Department of Transportation 2026 Standard Specifications if needed. Front end specification templates will developed by AEOCM upon a template provided by the CLIENT. 8) Opinion of Probable Cost: Prepare an opinion of probable construction cost based on the 60% and final design. The construction cost estimate provided at the 60% design stage is based on preliminary design documents, typical unit prices, and assumed quantities. This estimate is intended for budgeting and planning purposes only. At this stage, the estimate is subject to significant uncertainty due to incomplete design details, potential changes in scope, and market fluctuations. The expected accuracy range is typically -20% to +30% of the final construction cost. The construction cost estimate provided at the 100% design stage is based on completed design documents, detailed quantities, and current market pricing. While this estimate reflects the best available information, it remains subject to uncertainties such as bid climate, material and labor price changes, and site conditions. The expected accuracy range is typically -10% to +15% of the final construction cost. Actual bid prices may differ from this estimate due to contractor means and methods, competitive environment, and other factors beyond AECOM’s control. 9) Meetings: Meet with the CLIENT to review and approve the design concept at 30%, 60% construction drawings, and final construction drawings and specifications. Design concepts and construction drawings will be submitted to the client prior to the meeting in PDF format via Bluebeam Studio Session and minutes will be shared after the meeting. Comments will be addressed one time for each review. Attend up to three project meetings with the Client. Meetings may be held via video conference. Attend the Public Information Meeting organized by the Client and provide meeting notes of suggested revisions to be incorporated into the plans. 10) Bid Services: Prepare an invitation to bid and coordinate publishing of this document through the CLIENT. The project will be bid using QUESTCDN.com and will be an online bid only. There will be no public bid opening meeting. Prepare up to one (1) Addendum. AECOM will review bids received, prepare a bid tabulation and recommendation of award letter and make bid results public on QUESTCDN.com. Project Specific Assumptions/Conditions: 1) Proposed water main will be 12-inch, and water system modeling is not required. 2) Soil borings will be performed by CLIENT with AECOM providing a soil boring location map. 3) Soil contamination is not expected to be encountered. 4) No wetland delineation is included in this scope of work. 5) No easements are included in this scope of work. 6) No US Army Corps of Engineers permits will be prepared. 60185102 Verona Ave to Epic Ln WM 2026-08-20 Page 4 of 5 7) As-built plans will be referenced to develop construction plans for surface restoration. No roadway or surface design is expected. Surface improvements can be performed as extra work at the request of the CLIENT. 8) Permit application fees are not included. These are expected to be paid by the CLIENT. 9) The CLIENT will confirm route and design concepts from the 30% review within one week after 30% review meeting. 10) The CLIENT will organize a Public Information Meeting between 30% and 60% level . 11) The CLIENT will provide comments and markups from the 60% plans within one week after being presented with 60% plans. 12) Any redesign requested by the CLIENT after the 60% review comments have been addressed to the satisfaction of the CLIENT will be considered extra work at the request of the CLIENT. 13) No archeological or historical screenings are included in the scope. If either of these are determined to be necessary during the project, an amendment can be made to the scope and fee, or the CLIENT can contract separately for these services by a third party. 14) Only the specific SERVICES identified under Scope are included in this Agreement. If other SERVICES are required, AECOM will provide the additional SERVICES to CLIENT after receiving written authorization from CLIENT to modify the compensation and scope of SERVICES stated in this Agreement. Schedule: Topographic Survey – September 2026 Commence design – Upon completion of Topographic Survey (September 2026) 30% Concept review meeting – October 2026 60% design submittal – November 2026 Final PSE – February 2027 Bid Opening – March 2027 Recommendation of Award – March 2027 Deliverables: 1 digital copy of the 60% Plans and Estimate in PDF format 1 digital copy of the Final Plans, Specifications, and Estimate in PDF format 1 digital copy of the Final Plans in CAD format 1 digital copy of WDNR permit application for Watermain Construction in PDF format 1 digital copy of WDNR NOI permit in PDF format 1 digital copy of City of Verona Erosion Control Permit in PDF format AECOM Project Manager Name Rick Eilertson Title Project Manager Address 1350 Deming Way, Suite 100, Middleton, WI 53562 Phone Number 608-828-8137 Email Address Rick.Eilertson@aecom.com 60185102 Verona Ave to Epic Ln WM 2026-08-20 Page 5 of 5 Client Project Manager Name Bryan Manning Title Director of Public Works Address 410 Investment Court, Verona, WI 53593 Phone Number 608-848-6801 Email Address bmanning@veronawi.gov COMPENSATION The Services set forth in the Scope of Services above will be compensated on the following basis: Time and Materials with a Not-to-Exceed (“NTE”) amount of ($ 93,400). Reimbursable expenses are included in the overall NTE cap. Please feel free to contact Rick at (608) 402-5862 if you have any questions. Sincerely, Rick Eilertson, PE Deputy Project Manager AECOM M: 608-402-5862 E: rick.eilertson@aecom.com Carla Fischer, PE Project Manager AECOM T: 608-828-8128 M: 651-357-4673 E: Carla.Fischer@aecom.com Enclosures: Attachment 1 (Project Limits Map) Verona Ave - Epic Watermain Extension West End Circle Epic Lane Victory Lane Mark Drive Lynne CircleOverview Circle Jenna Drive Westward Drive Jenna Court Wildcat Way Westridge Parkway US Highway 18 & 151 Ridge View Trail Thompson Street Northern Lights Road Epic Lane SB US Highway 18 & 151 NB OnUS Highway 18 & 151 SB Epic Lane NB Off West Verona Avenue WB US Highway 18 & 151 SB On US Highway 18 & 151 NB West Verona Avenue EB Off Ridge Crest Lane Half Mile Road West Verona Avenue 11 Westridge South 11 Westridge South 75 West End Circle 75 West End Circle 75 West End Circle ST1120 ST1122 ST1133 ST1134 8 PVC - FM 10" Ductile Iron 6" Ductile Iron 8" Ductile Iron 12" Ductile Iron Notes Date: 07/31/2026 0 0.01 0.02 0.03 0.04 mi DISCLAIMER: The City of Verona does not guarantee the accuracy of the material contained here in and is not responsible for any misuse or misrepresentation of this information or its derivatives. Verona City Hall 111 Lincoln St. Verona, WI 53593 (608) 845-6495 ± 1" = 200' 1:2,400 Sources: Esri, TomTom, Garmin, FAO, NOAA, USGS, (c) OpenStreetMap contributors, and the GIS User Community, Sources: Esri, Vantor, Airbus DS, USGS, NGA, NASA, CGIAR, N Robinson, NCEAS, NLS, OS, NMA, Geodatastyrelsen, Rijkswaterstaat, GSA,