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www.veronawi.gov City of Verona Finance Committee City Hall – 111 Lincoln Street Verona, WI 53593-1520 MINUTES FINANCE COMMITTEE AUGUST 10, 2026 The meeting was called to order by Chairperson Mara Helmke at 5:00 p.m. Roll Call: Chairperson Mara Helmke, Alder Patrick Lytle and Alder Spencer Harrison were present. Also present: Mayor Luke Diaz, City Administrator Jamie Aulik, Finance Director Brian Lamers, Planning Director Lucas Sivertsen, Communications Manager Mara Trusty, Assistant City Administrator Ann Freiwald, City Clerk Holly Licht and Assistant Public Works Director Mike Trotter. Public Comment: None Discussion and Possible Action regarding approval of July 27, 2026 Finance Committee minutes: Motion was made by Harrison, seconded by Lytle to approve the July 27, 2026 Finance Committee minutes with no changes noted. Motion carried 3-0. Discussion and Possible Action regarding Claim Against the City by Coleen Rupnow: Aulik, Freiwald and Trotter discussed this claim and the following claim on the agenda. It was stated that the Public Works increased the pressure zone, but was within the limits for the adjustment. The pressure in the area was not functioning the way it should have been. The Claimants are stating with the increase in pressure caused these issues. Discussion took place regarding better communication if the department is planning on increasing pressure in certain areas. Motion was made by Helmke, seconded by Harrison to recommend to Common Council to deny the claim against the City by Coleen Rupnow. Motion carried 3-0. Discussion and Possible Action regarding Claim Against the City by Angie Simon: Motion was made by Helmke, seconded by Lytle to recommend to Common Council to deny the claim against the City by Angie Sion. Motion carried 3-0. Discussion and Possible Action regarding the 2027 Budget Updates and Presentations for Buildings and Grounds, Council, Cable (BTRB), Planning, Administration and Municipal Court: Communication Manager Trusty went thought a presentation regarding statistical information for the department and the Cable (BTRB) budget and discussed the conference equipment in the capital budget. Lamers went over the fund balance in the BTRB budget and stated that it continues to decrease. www.veronawi.gov Sivertsen did a presentation to the committee discussing the Planning Department. He stated the one to the budget was $6,400 for Greater Madison Metropolitan Planning Organization for membership. He also discussed a long-range plan for additional staffing as the city grows. Lamers went over the presentation for Administration Budget and discussed that request to fund the intern position again, talked about the request in 2028 to fund the 60% Utility Accounting position and going to the Cloud for BS&A financial software and the cost. Lamers stated with the $70,000 for BS&A there was approximately $130,000 still in the IT money that was set aside for IT projects that could potentially be used and reduce the 2027 budget. Licht went over the Elections budget and the reduction in costs with going from 4 elections in 2026 to only 2 in 2027. Licht discussed the capital budget for election equipment that is needed. Lamers talked about the Assessors contract and that 2027 is the last year for the contract with Associated Appraisers. Discussion took place regarding the Capital request. The solar panels for $100,000 with $50,000 for projects and the other $50,000 to use for other projects that may come up. Freiwald discussed the budget request for Dark Skies initiatives and the budget request. She also discussed that there was a new request not in the capital budget for $34,000 for streetlight retrofit for CTH PD & Northern Lights and CTH PD and Woods Road. There is a request for an additional $8,000 for stackable chairs in the Council Chambers. There was $7,000 from last year but when looking at chairs for that price they were not very good. Lamers then went over some of the operating change in the Administration budget. Lamers stated the only major change in the Municipal Court budget was the addition of 2 new computers for $5,000. Lamers went through the Council Budget. He stated there was an increase in ordinance publishing for $500, Legal was increase by $5,000. He stated that we have not received the cost for membership fees from the League of Municipalities and Dane County Cities and Villages. The budget includes $40,000 for Badger Prairie Needs and the ICE Inc for $50,000. Lamers went through the Buildings and Grounds budget and stated there were no real changes. Then went through the Capital to see if there were any questions. Aulik discussed the request for a Deputy Administrator to the Committee. A discussion took place if it could be a somehow combined position with other areas that are needed. Lamers went over other budget items at high level and stating that that many of the things will change as we get more information such as insurance rates, final net new construction etc. Discussion and Possible Action regarding the payment of bills: Motion was made by Helmke, seconded by Harrison to approve the payment of bills totaling $1,831,040.86. Motion carried 3- 0. Adjournment: Motion was made by Helmke, seconded by Lytle to adjourn the Finance Committee Meeting at 6:54 p.m. Motion carried 3-0. Respectfully submitted, Brian Lamers CPA Finance Director