August 10, 2026 - Public Safety & Welfare Committee Packet

CITY OF VERONA 111 Lincoln Street Verona, WI 53593 (608) 845-6495 veronawi.gov PUBLIC SAFETY & WELFARE COMMITTEE AGENDA DATE: MONDAY , AUGUST 10, 2026 TIME: 6:30PM LOCATION: COUNCIL CHAMBERS 111 LINCOLN ST VERONA, WI 53593 1. Call to Order 2. Roll Call 3. Public Comment 4. Approval of the minutes from the July 27, 2026 Public Safety and Welfare Committee meeting 5. Discussion and Possible Action Re: Special Event Permit Application from Abby VanValkenburg, World Triathlon Corp, for Ironman Wisconsin on September 13, 2026 6. Discussion and Possible Action Re: Special Event Permit Application from Tess Romanski, FairShare CSA Coalition, for Bike the Barns on September 20, 2026 7. Discussion and Possible Action Re: Resolution No. 26-028 Naming Private Roads for 911 Purposes at 1979 Milky Way 8. Discussion and Possible Action Re: Resolution No. 26-029 Renaming a Portion of Country View Road to Epic Lane 9. Discussion and Possible Action Re: Short-Term Rental License Application from Michelle & Christopher Turner located at 136 Paoli St 10. Discussion and Possible Action Re: Short-Term Rental License Application from Bucky Properties LLC located at 361 Steeple Point Way 11. Discussion and Possible Action Re: Short-Term Rental License Application from Chandraban Bajoon located at 266 Canterbury Pass 12. Adjournment Phil Hoechst, Chairperson POSTED: August 7, 2026 Verona City Hall Verona Public Library Miller’s Market 1 All agendas are posted on the City’s website at: veronawi.gov Notice is hereby given that a quorum of the members of the City Council or other standing committees of the City Council may be present at the meeting of the Public Safety and Welfare Committee to gather information about a subject over which they have decision-making responsibility. The City Council and any other standing committees will not take formal action at this meeting. IF YOU NEED AN INTERPRETER, MATERIALS IN ALTERNATIVE FORMATS OR OTHER ACCOMODATION TO ACCESS THE MEETING, PLEASE CONTACT THE CITY CLERK AT 608 -845-6495 AT LEAST 48 HOURS PRECEDING THE MEETING. EVERY REASONABLE EFFORT WILL BE MADE TO ACCOMMODATE YOUR REQUEST. 2 CITY OF VERONA PUBLIC SAFETY AND WELFARE COMMITTEE MINUTES July 27, 2026 Council Chambers 1. Call to Order: Phil Hoechst called the meeting to order at 6:32 p.m. 2. Roll Call: Phil Hoechst, Lachlann Swanson and Alejandro Hernandez were present. Also present: City Clerk Holly Licht, Police Lieutenant Scott Moen. 3. Public Comment: None 4. Approval of the minutes from the June 22, 2026 Public Safety and Welfare Committee meeting Motion by Swanson, seconded by Hoechst to approve the June 22, 2026 Public Safety and Welfare Committee meeting. Motion carried 3-0. 5. Discussion and Possible Action Re: Special Event Permit and Temporary Class “B” Fermented Malt Beverage License from Christian Rickman, Madison 56ers Soccer Club, for the Madison 56ers Fall Invitational on September 11-September 13, 2026 Motion by Swanson, seconded Hernandez to recommend that the Common Council Special Event Permit and Temporary Class “B” Fermented Malt Beverage License from Christian Rickman, Madison 56ers Soccer Club, for the Madison 56ers Fall Invitational on September 11-September 13, 2026. Moen noted that applicant has requested traffic control on Sunday, and they may not be able to do that with Iron Man also taking place. Motion carried 3-0. 6. Discussion and Possible Action Re: Special Event Permit Application from Rita Mortenson, VAHS, for the VAHS Homecoming Parade on October 2, 2026 Motion by Hoechst, seconded by Hernandez to approve a Special Event Permit Application from Rita Mortenson, VAHS, for the VAHS Homecoming Parade on October 2, 2026. Motion carried 3-0. 7. Discussion and Possible Action Re: Special Event Permit Application from Laurie Everitt, Puppets in the House, LLC, for the Community Day Festival on October 10, 2026 3 Motion by Hoechst, seconded by Swanson to approve a Special Event Permit Application from Laurie Everitt, Puppets in the House, LLC, for the Community Day Festival on October 10, 2026. Motion carried 3-0. 8. Discussion and Possible Action Re: Special Event Permit Application from Diana Bhatoya, Sugar Creek PTO, for the Sugar Creek Fun Run on October 3, 2026 Motion by Hoechst, seconded by Hernandez to approve a Special Event Permit Application from Diana Bhatoya, Sugar Creek PTO, for the Sugar Creek Fun Run on October 3, 2026. Motion carried 3-0. 9. Adjournment: Motion by Swanson, seconded by Hernandez to adjourn at 6:39 p.m. Motion carried 3-0. Respectfully submitted, Holly Licht, City Clerk 4 PUBLIC SAFETY AND WELFARE COMMITTEE—August 10, 2026 5. Discussion and Possible Action Re: Special Event Permit Application from Abby VanValkenburg, World Triathlon Corp, for Ironman Wisconsin on September 13, 2026 There is a change to the bike route. It will now continue eastbound on PD from Northern Lights, and then head south on M/Main St. to Verona Ave. This will allow for less turns and police staffing and provide for a wider, safer bike route for participants. Staff recommend approval. Motion: Approve a Special Event Permit Application from Abby VanValkenburg, World Triathlon Corp, for Ironman Wisconsin on September 13, 2026. 6. Discussion and Possible Action Re: Special Event Permit Application from Tess Romanski, FairShare CSA Coalition, for Bike the Barns on September 20, 2026 This is a non-timed bike ride of approximately 850 participants. It begins and ends at Badger Prairie County Park. The route takes Cross Country, to N. Nine Mound to Northern Lights. There will be an officer at N. Nin Mound and Cross Country. Staff recommend approval. Motion: Approve a Special Event Permit Application from Tess Romanski, FairShare CSA Coalition, for Bike the Barns on September 20, 2026. 7. Discussion and Possible Action Re: Resolution No. 26-028 Naming Private Roads for 911 Purposes at 1979 Milky Way The proposed resolution designates four private road names at 1979 Milky Way to support emergency response and property identification in accordance with Section 14-1-70(u) of the City of Verona Ordinances. The road names, as shown on the attached map, are Annex Drive, Staff Park F , Staff Park G, and K Dock Road. Adoption of the resolution will officially assign these names for 911 addressing and emergency service purposes. Motion: Recommend that the Common Council approve Resolution No. 26-028 Naming Private Roads for 911 Purposes at 1979 Milky Way 8. Discussion and Possible Action Re: Resolution No. 26-029 Renaming a Portion of Country View Road to Epic Lane 5 As part of the addition and reconfiguration of roadways on the west side of the Epic campus, staff is recommending that the portion of Country View Road identified on the attached map be renamed Epic Lane. The proposed street name change is authorized under Section 14-1-70(u)(9) of the City of Verona Ordinances. Adoption of the resolution will officially rename the roadway to reflect the updated street network. Motion: Recommend that the Common Council approve Resolution No. 26-029 Renaming a Portion of Country View Road to Epic Lane. 9. Discussion and Possible Action Re: Short-Term Rental License Application from Michelle & Christopher Turner located at 136 Paoli St The short-term rental is advertised through Airbnb and VRBO as “Paoli Place” and operated by Michelle Turner. They have a current license through Dane County and are current on their inspections. The most recent inspection for this rental was from July of 2023. The operator has signed the application and acknowledged the City’s short-term regulations must be followed. The short-term rental operations began in 2023. There are no known City of Verona code violations or complaints on file for this property since 2020. Motion: Recommend that the Common Council approve a Short-Term Rental License Application from Michelle & Christopher Turner located at 136 Paoli St. 10. Discussion and Possible Action Re: Short-Term Rental License Application from Bucky Properties LLC located at 361 Steeple Point Way The short-term rental is advertised through Airbnb and VRBO as “Bucky Properties” and operated by Bucky Properties LLC. They have a current license through Dane County and are current on their inspections. The most recent inspection for this rental was from April of 2024. The operator has signed the application and acknowledged the City’s short-term regulations must be followed. There are several City of Verona code violations or complaints on file for this property including neighbor disturbances and trash collection. Motion: Recommend that the Common Council approve a Short-Term Rental License Application from Bucky Properties LLC located at 361 Steeple Point Way. 6 11. Discussion and Possible Action Re: Short-Term Rental License Application from Chandraban Bajoon located at 266 Canterbury Pass The short-term rental is advertised through Airbnb as “Spacious Basement Apartment Near Epic and Madison” and is operated by Chandraban Bajoon. The operator has a current license through Dane County and is current on their inspections. The most recent inspection for this rental was from December of 2024. The operator has signed the application and acknowledged the City’s short-term regulations must be followed. There are two City of Verona code violations or complaints on file for this property. One from 2022 for a neighbor disturbance and one in 2024 for a complaint regarding short term rental operation. Motion: Recommend that the Common Council approve a Short-Term Rental License Application from Chandraban Bajoon located at 266 Canterbury Pass. 7 CITY OF VERONA APPLICATION FOR A SPECIAL EVENT/NEIGHBORHOOD EVENT PERMIT For Parades, Runs, Walks, Bicycle Events, Triathlons, Festivals, Neighborhood Events, etc. *All required application materials must be submitted at least 45 days prior to the event. Failure to meet this requirement may result in the denial of the application pursuant to Section 7‐7‐1(h) of the City of Verona Code of Ordinances* Application Fee: $150.00 + any additional fees Non-Profit Organization: $50.00 + any additional fees REQUIRED INFORMATION Please include the following information/materials regarding the event with your application:  A copy of the applicant’s Driver’s License  Route map and description and/or map of event layout - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -  Certificate of Insurance – at least 30 days prior to event APPLICANT INFORMATION Name: Phone: First M.I. Last Address: Driver License #: DOB: Email: AGENCY/ORGANIZATION INFORMATION Name: Phone: Address: If this is a non-profit organization, please provide your EIN number for verification: EVENT INFORMATION Name of Event: Type of event Event date(s): Event time(s): Set up Start Time: Tear Down End Time: (Application Continues on Reverse) Date: CR#: Account #: 100-44910 Last updated Date:________________ Initials:_______________ . World Triathlon Corp 8138685940 3407 West Martin Luther King Jr. Blvd Tampa, FL 33607 Ironman Wisconsin Bike portion of Triathlon 9/13/2026 8:00 am - 4:30 pm 3:30 am 8 9 EVENT CONTACTS PLEASE LIST NAMES, LOCATIONS AND CELL PHONE NUMBERS OF ON‐SITE EVENT CONTACT PERSONS NAME as shown on ID DOB LOCATION AT EVENT (Ex: Race Start, Supply Tent etc.) TIME ON‐SITE (Ex: 10 a.m. to 2 p.m.) CELL PHONE APPLICATION PROCEDURES 1. Application and all required materials shall be submitted to the City Clerk a minimum of 45 days prior to the event. (Section 7‐7‐1(h) of the City of Verona Code of Ordinances) 2. Upon verification of the application the City Clerk shall submit the application to the Police Chief for further review. 3. The applicant will be contacted by the Police Department Staff to review event route and the need for on‐ site police officers or City staff at the event. 4. The applicant is subject to a background check. 5. All police traffic control/city staff time incurred shall be billed to the applicant upon the completion of the event. 6. The applicant may be required to attend a Public Safety and Welfare Committee meeting and/or a Common Council meeting at which the event application will be reviewed for approval. 7. Once the application is approved by the appropriate official(s) the permit will be issued. APPLICANT SIGNATURE PLEASE READ CAREFULLY BEFORE SIGNING I understand the application and event requirements and agree to adhere to all applicable federal, state, and municipal laws in addition to the requirements on the application. I agree to pay any invoices received from the City of Verona for staff time at the event within 30 days of the invoice date. I understand that failure to adhere to any application requirements or any federal, state or municipal laws involving the event will result in the denial of the application or immediate termination of the event. The violation of federal, state or municipal laws will be subject to applicable fines and penalties. Applicant Signature Date Once application is approved, the permit will be issued to applicant via email. A copy of the permit must be available at event for conformation . Ryan Richards Race Start/Finish Race Start/Finish 6:30am - 12:00am 5/1/2026 10 OFFICE USE ONLY PLEASE DO NOT WRITE ON THIS PAGE CHIEF OF POLICE Date Received by Police: The event application has been reviewed and the following issues need to be addressed: Meeting with Applicant: Yes  No  If YES, Date of Meeting: Barricades needed? Yes  No  Traffic Control/Officers Needed: CIB Information: CERTIFICATION OF APPLICATION BY CHIEF OF POLICE: Approved Denied Signature of Chief of Police Date MUNICIPAL CLERK Application Received Date: 45 Day Application Requirement Met: YES NO Date Submitted to Police on: All required documents submitted: YES NO Items Still Required:__________________________________________________________________________ PUBLIC SAFETY & WELFARE COMMITTEE: Date of meeting: APPROVE DENY COMMON COUNCIL: Date of meeting: APPROVE DENY Signature of Municipal Clerk: Date: Copy provided to applicant: Yes  No  Date: Copy provided to: EMS: Yes  No  | Fire: Yes  No  | PD: Yes  No  | PW: Yes  No  11 12 13 14 ACORD 101 (2008/01) The ACORD name and logo are registered marks of ACORD © 2008 ACORD CORPORATION. All rights reserved. THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM, FORM NUMBER: FORM TITLE: ADDITIONAL REMARKS ADDITIONAL REMARKS SCHEDULE Page of AGENCY CUSTOMER ID: LOC #: AGENCY CARRIER NAIC CODE POLICY NUMBER NAMED INSURED EFFECTIVE DATE: USATRIA2 1 1 Fairly Consulting Group, LLC USA Triathlon of Colorado (USAT) *See Description of Operations Box below 5825 Delmonico Drive, Suite 200 Colorado Springs CO 80919 25 CERTIFICATE OF LIABILITY INSURANCE The General Liability policy includes the attached endorsement CG 20 26 12 19 which provides additional insured status to any person or organization that is required to be an additional insured by a written contract, agreement or permit between the Named Insured and the contracting party, provided such contract, agreement or permit was executed prior to the occurrence. The General Liability policy includes the attached endorsement CG 24 04 12 19 which provides a waiver of subrogation only when and to the extent there is a written contract between the named insured and the certificate holder that requires such a waiver of subrogation. Event Number: 351554 Event Name: Ironman Wisconsin Event Location: Monona Terrace Community and Convention Center 1 John Nolen Dr Madison, WI 53703 Event Date(s): 09/09/2026 - 09/13/2026 15 16 17 18 19 20 21 22 Bike the Barns Description: Bike the Barns is a non-timed bike ride of 850 participants and is a full-day event for both casual and experienced bike riders. This year is the 18th annual Bike the Barns event and will be hosted in the Mount Horeb area, beginning and ending at Badger Prairie County Park in Verona, WI. Riders register for either a short route (41 miles) or a long route (61 miles). We plan to have riders ride with traffic and begin with a waterfall start so that all riders are spread out at the beginning of the race. Travel is along a well-marked route on low-traffic roads that allow us to link local farm stops throughout the Mount Horeb area. Each participant enjoys farm tours, local food/drink, and on-farm activities in addition to their short or long riding route. The ride is FairShare CSA Coalition's largest fundraiser and proceeds from the ride benefit our organization and the Partner Shares Program, a program to help connect low-income and underserved families with fresh, local produce. Participants who sign up for this race or volunteer for this race are assisting community members in accessing organic food grown by farmers in their community. You will find our route maps below. 23 Route through City of Verona (Note: “F” is our beginning and ending location at Badger Prairie County Park.) 24 Full route (Note: The symbols on the map indicate farm stops, the water stop, safety considerations, and prominent signage locations around busy roads.) 25 26 CITY OF VERONA RESOLUTION NO. R-26-028 NAMING PRIVATE ROADS FOR 911 PURPOSES AT 1979 MILKY WAY WHEREAS, the City of Verona recognizes that there is a need for road names per Section 14-1-70(u) of the City Ordinance; and WHEREAS, the road names assist emergency vehicles and staff to find a property; and WHEREAS, the Common Council supports naming private roads; and WHEREAS, the following road names will be added to 1979 Milk Way in the locations noted on the attached map: 1. Annex Drive 2. Staff Park F 3. Staff Park G 4. K Dock Road NOW, THEREFORE, BE IT RESOLVED, that the City includes the above road names to 1979 Milky Way. CITY OF VERONA SEAL _______________________________________ Luke Diaz, Mayor _______________________________________ Holly Licht, City Clerk Passed, signed and dated this ____ day of , 2026. 27 28 CITY OF VERONA RESOLUTION NO. R-26-029 RESOLUTION APPROVING RENAMING A PORTION OF COUNTRY VIEW ROAD TO EPIC LANE WHEREAS, as part of the addition and reconfiguration of roadways on the west side of the Epic campus, City Staff is requesting Country View Road as noted on the attachment be renamed to Epic Lane; and WHEREAS, the changing of street name is pursuant to Section 14-1-70(u)(9) of the City of Verona Ordinance; and NOW, THEREFORE, BE IT RESOLVED that the City of Verona Common Council approves Country View Road to be renamed to Epic Lane. CITY OF VERONA SEAL ______________________ Luke Diaz, Mayor ______________________ Holly Licht, City Clerk Passed, signed and dated this day of , 2026. 29 30 31 1 Memorandum To: Public Safety and Welfare Committee From: Lucas Sivertsen, AICP – Director of Planning & Development Date: August 10, 2026 Re: Short-Term Rental Application Review The City of Verona enacted an ordinance requiring short-term rentals operating in the City of Verona to obtain a short-term rental license and to provide requirements for operating consistent with the Zoning Ordinance. A list of operators was obtained through Dane County, who licenses tourist rooming houses within Dane County on behalf of the State of Wisconsin. The County’s response showed there to be seven short-term rentals with an active license through Dane County. These operators were mailed a cover letter, application, and copy of the adopted short-term regulations on April 7, 2026. The City’s administrative intern has been helpful in following up with the operators through email and phone messages. The City previously reviewed and approved three license applications in June. Three additional applications have been received since that time and will be reviewed by the Public Safety and Welfare Committee on August 10. Of note, while the intent is for short-term rentals to be inspected by Dane County Health annually, the County is unable to provide annual inspections, but has verified no locations have open violations or have obstructed inspections from being performed. The City’s review of the applications can be found below. 136 Paoli Street The short-term rental is advertised through Airbnb and VRBO as “Paoli Place” and operated by Michelle Turner. They have a current license through Dane County and are current on their inspections. The most recent inspection for this rental was from July of 2023. The operator has signed the application and acknowledged the City’s short-term regulations must be followed. There are no known City of Verona code violations or complaints on file for this property since 2020. The short-term rental operations began in 2023. 361 Steeple Point Way The short-term rental is advertised through Airbnb and VRBO as “Bucky Properties” and operated by Bucky Properties LLC. They have a current license through Dane County and are current on their inspections. The most recent inspection for this rental was from 32 2 April of 2024. The operator has signed the application and acknowledged the City’s short-term regulations must be followed. There are several City of Verona code violations or complaints on file for this property including neighbor disturbances and trash collection. 266 Canterbury Pass The short-term rental is advertised through Airbnb as “Spacious Basement Apartment Near Epic and Madison” and is operated by Chandraban Bajoon. The operator has a current license through Dane County and is current on their inspections. The most recent inspection for this rental was from December of 2024. The operator has signed the application and acknowledged the City’s short-term regulations must be followed. There are two City of Verona code violations or complaints on file for this property. One from 2022 for a neighbor disturbance and one in 2024 for a complaint regarding short- term rental operation. 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54