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MINUTES – PERSONNEL COMMITTEE DATE: July 27, 2026 LOCATION: Verona City Hall – Large Conference Room 111 Lincoln St., Verona, Wis. 1) Chairperson Mara Helmke called the meeting to order at 6:00 p.m. 2) Roll call – present were: Chairperson Mara Helmke, Alderperson Beth Tucker Long and Alderperson Phil Hoechst. Also present were Mayor Luke Diaz, Alderperson Spencer Harrison, Assistant City Administrator Ann Freiwald, Finance Director Brian Lamers, and City Administrator Jamie Aulik. 3) There was no public comment. 4) Tucker Long moved, Helmke seconded approving the minutes of the May 18, 2026 meeting. The motion passed unanimously. 5) Discussion and possible action re: City of Verona Administrative Policy No. 70 Relating to Generative Artificial Intelligence a) Administrator Aulik explained that the internal AI Workgroup had considered the feedback received at the previous Committee meeting, updated the policy accordingly, and returned the revised policy to the Committee for further review. b) Discussion included whether prompts entered into generative artificial intelligence tools are subject to public records requests. Administrator Aulik explained that Attorney Bryan Kleinmaier determined that prompts are subject to public records requirements and must be retained in accordance with records retention requirements. The Committee also discussed that A.I. companies may have varying retention policies for prompts and that the City’s applicable retention requirements would still apply. The committee asked for more information on how prompts are stored by A.I. companies. c) The Committee discussed the use of Microsoft Copilot, including that it is included as part of the City’s Microsoft Office 365 subscription for City employees and that the City’s current guidance is for employees to use Microsoft Copilot for artificial intelligence purposes. d) Alder Tucker Long expressed that she did not want City employees using artificial intelligence. e) There was discussion on which platforms the City would like to use – staff were unsure. There was also discussion on which employees need access to artificial intelligence products. f) The Committee also discussed disclosure when artificial intelligence is involved in generating content and agreed that such involvement should be disclosed. 6) Helmke moved, Tucker Long seconded adjournment. The motion passed unanimously and the meeting adjourned at 6:30 p.m. By: Jamie J. Aulik, City Administrator