Library Board Meeting Agenda & Packet

Monona Public Library Board Agenda In person in the Library Board Room 1000 Nichols Road, Monona, WI Tuesday, July 21, 2026 7:00pm 1. Call to Order 2. Approval of Minutes 3. Appearances 4. Consent Agenda a. Review of and Approval of Bill Payments, Financial Report, and Activity Report 5. Library Director’s Report 6. Board Discussion Topics a. Summer Reading Program b. Facilities c. Landscaping d. Goal setting e. Staff feedback f. Capital Budget g. Circulation Supervisor Position h. Book, TV, and Movie Recommendations 7. Action Items a. Officer Elections 8. Announcements a. The next Board meeting is August 18, 2026 at 7:00 p.m. 9. Adjournment 1/27 Draft M inutes Monona Public Library Board Library Board Room June 16, 2026, 7:00 p.m. I. Roll Call Library Board Trustees Present: Joseph Swinea, Secretary; Roselyn Ebel, President; Christina Jones, Vice President; Doug Wood, City Alder; Margaret Clark, Community Representative; Library Staff Present: Director Ryan Claringbole Library Board Trustees Absent: Wilhelmina Fessenbecker, Community Representative; Dan Hilgartner, School Board Representative; II. Call to Order A. President Ebel called the meeting to order at 7:00 III. Approval of Minutes A. Secretary Swinea moved to approve minutes B. Alder Wood seconded the motion C. Motion passed unanimously IV. Appearances A. None V. Consent Agenda A. Review of and Approval of Bill Payments, Financial Report, and Activity Report B. President Ebel moved to approve C. Vice President Jones seconded the motion D. Motion passed unanimously VI. Library Director’s Report A. There has been a leak in the ceiling 1. It has caused staining on ceiling tiles 2. The source has been found, and a temporary solution has been put in place, but the problem needs a permanent fix. B. The HVAC project is moving forward with a schedule of September through December 1. The lower-level entrance, elevator, and Friends bookstore will still be open during the project 2. Meeting rooms will be inaccessible during this time 2/27 C. The new elect ronic locks are being installed currently. 1. There is no set date for the completion 2. Director Claringbole will be trained on the new software D. There is a new proposal for the strategic plan E. The library will have an advertisement on a billboard overlooking Hwy 12/18 1. The advertisement will promote our Concert in the Park F. Director Claringbole is still collecting data on weekend visits to the library. G. The new ILS system H. Director Claringbole is getting quotes on the fish tank. 1. The fish tank would be 8’-9’ 2. There has been positive feedback from the public I. The library is looking into returning to Google Business Suite for internal communication VII. Board Discussion Topics A. Strategic Plan B. Summer Reading Program 1. We are already ahead of last year’s sign ups at this point C. Facilities/HVAC D. Capital Budget E. Book, TV, and Movie Recommendations VIII. Action Items A. None IX. Representative Clarke moves that we go into closed session A. Alder Wood seconded B. Motion passed unanimously X. Enter Closed Session Under Wisconsin Statutes Section 19.85(1)(c) Considering Employment, Promotion, Compensation or Performance Evaluation of Any Public Employee Over Which the Government Body has Jurisdiction or Exercises Responsibility XI. Representative Clarke moves to come out of closed session A. Alder Wood seconded B. Motion passed unanimously XII. Announcements A. Next Board Meeting: July 21, 2026, at 7:00 p.m. XIII. Adjournment A. Alder Wood moved to adjourn at B. Representative Clark seconded the motion 3/27 C. Unanimous ly approved D. Meeting adjourned at 9:38 4/27 EXPENDITURES PAID JUNE 2026 LIBRARY OPERATING FUND SERVICES | CONTRACTS | SUPPLIES ACCOUNTS Account Payable By Vendor Description Amount 202-55-55110-222 Water & Sewer Utility Monona Water Utility May Water $ 621.14 SUBTOTAL WATER & SEWER UTILITY $ 621.14 202-55-55110-240 Service Contracts Environment Control 97% June Cleaning $ 2,753.83 Corporate Business Systems Monthly Copier Lease & Copy Overage $ 324.55 US Cellular Pots Lines $ 90.82 SUBTOTAL SERVICE CONTRACTS $ 3,169.20 202-55-55110-310 Office Supplies Lake Ridge Bank - Vista Print Business Cards $ 69.96 Amazon Empty Glue Bottle $ 9.48 Payroll Reimbursement Cell Phone June $ 50.00 SUBTOTAL OFFICE SUPPLIES $ 129.44 202-55-55110-340 Janitorial Supplies Staples Can Liners $ 37.71 Amazon Bleach Germicidal Spray $ 16.69 SUBTOTAL JANITORIAL SUPPLIES $ 54.40 202-55-55110-341 Programming Amazon 2022 Credit $ (86.70) Amazon Children's Program Supplies - June $ 17.68 Amazon Teen Program Supplies - June $ 148.26 Lake Ridge Bank - Adobe.com Monthly Creative Cloud Subscription $ 34.99 Staples Glue Dots $ 7.84 SUBTOTAL PROGRAMMING $ 122.07 202-55-55110-350 Building Maintenance & Repair Menards Misc. Supplies $ 88.16 SUBTOTAL BUILDING MAINTENANCE & REPAIR $ 88.16 TOTAL SERVICES | CONTRACTS | SUPPLIES $ 4,184.41 MATERIAL ACQUISITION ACCOUNTS Account Payable By Vendor Description Amount 202-55-55110-809 Periodicals Lake Ridge Bank - New York Times Q2 Subscription $ 516.39 SUBTOTAL PERIODICALS $ 516.39 202-55-55110-810 DVDs/CDs/Book on CD Alliance Entertainment Materials $ 847.13 Amazon Materials $ 79.98 Lake Ridge Bank - A24 Materials $ 67.00 SUBTOTAL DVDs / CDs / BOOK ON CD $ 994.11 202-55-55110-811 Adult Books Ingram Materials $ 947.25 SUBTOTAL ADULT BOOKS $ 947.25 5/27 202-55-55110-812 Children's Books Ingram Materials $ 1,016.69 SUBTOTAL CHILDREN'S BOOKS $ 1,016.69 202-55-55110-813 Young Adult Books Ingram Materials $ 167.51 SUBTOTAL YOUNG ADULT BOOKS $ 167.51 202-55-55110-814 Large Print Books Cengage Learning Inc/Gale Materials $ 227.20 SUBTOTAL LARGE PRINT BOOKS $ 227.20 202-55-55110-817 Electronic Info Sources Library Market Library Calendar Annual Subscription $ 1,500.00 SUBTOTAL ELECTRONIC INFO SOURCES $ 1,500.00 TOTAL MATERIAL ACQUISITIONS $ 5,369.15 TOTAL OPERATING EXPENDITURES PAID JUNE 2026 $ 9,553.56 LIBRARY TRUST & AGENCY FUND DONATION ACCOUNTS Account Payable By Vendor Description Amount 800-55-55110-007 General Library Donations Amazon 2022 Expense $ 196.60 Amazon First Aid Supplies $ 95.25 Lake Ridge Bank - 4imprint 3 Table Cloths $ 801.55 Lake Ridge Bank - Slow Roll Book Bike Maintenance $ 257.42 Verizon Hot Spot May $ 60.71 SUBTOTAL GENERAL LIBRARY DONATIONS $ 1,411.53 800-55-55110-012 Library Materials Replacements Amazon Materials $ 31.25 SUBTOTAL LIBRARY MATERIALS REPLACEMENT $ 31.25 800-55-55110-017 Children's Donations Amazon 2022 Credit $ (50.49) Amazon Children's Room Kitchen Food $ 46.59 Amazon Summer Reading Prizes $ 1,334.19 Amazon Teen Volunteer Supplies $ 59.99 Hoo's Woods Raptor Center Raptor Show 2026.06.18 $ 400.00 Lake Ridge Bank - Verona Bounce Truck Fest/Inflatables 2026.06.13 $ 211.00 Lake Ridge Bank - Walmart 2026.05 Summer Reading School Outreach $ 57.31 Lake Ridge Bank - Walgreens 2026.05 Summer Reading School Outreach $ 34.98 Menards Play Sand $ 17.95 Mermaid Echo Entertainment LLC Mermaid Echo + Friends 2026.07.11 $ 715.00 SUBTOTAL CHILDREN'S DONATIONS $ 2,826.52 800-55-55110-018 Adult Donations Amazon 2022 Credit $ (59.41) Amazon Return Credit $ (75.99) Amazon Summer Reading Prizes $ 673.34 Lake Ridge Bank - Dunkin Coffee Milwaukee Presenter $ 2.84 Tulloch, Rebecca Presenter Fee Fly Girls WWII 2026.06.17 $ 450.00 Payroll Reimbursement - DePaola, Penny Eco-Action March-May $ 153.59 SUBTOTAL ADULT DONATIONS $ 1,144.37 6/27 800-48-48500-035 Book for Life Ingram Materials $ 330.25 Lake Ridge Bank - Milwaukee Journal Sentinel April Subscription $ 39.77 SUBTOTAL BOOK FOR LIFE $ 370.02 TOTAL DONATION EXPENDITURES PAID JUNE 2026 $ 5,783.69 TOTAL EXPENDITURES PAID JUNE 2026 $ 15,337.25 7/27 CITY OF MONONA REVENUES WITH COMPARISON TO BUDGET FOR THE 6 MONTHS ENDING JUNE 30, 2026 LIBRARY FUND PERIOD BUDGET % OF ACTUAL YTD ACTUAL AMOUNT VARIANCE BUDGET FOR ADMINISTRATION USE ONLY 50 % OF THE FISCAL YEAR HAS ELAPSED 07/16/2026 12:13PM PAGE: 1 PUBLIC CHARGES FOR SERVICE 202-46-41110-000 GENERAL PROPERTY TAXES .00 1,016,326.00 1,016,326.00 .00 100.00 202-46-43570-000 GRANT REVENUES .00 1,308.48 .00 1,308.48 .00 202-46-43720-000 COUNTY AID FOR LIBRARIES .00 151,843.41 149,435.00 2,408.41 101.61 202-46-46110-000 COPIER RECEIPTS 368.01 1,677.24 3,000.00 ( 1,322.76) 55.91 202-46-46710-000 FINES 171.00 1,570.70 5,000.00 ( 3,429.30) 31.41 202-46-46730-000 ROOM RENTALS 2,773.53 6,911.74 8,000.00 ( 1,088.26) 86.40 TOTAL PUBLIC CHARGES FOR SERVICE 3,312.54 1,179,637.57 1,181,761.00 ( 2,123.43) 99.82 SOURCE 49 202-49-49210-000 TRANSFER FROM GENERAL FUND .00 14,727.59 .00 14,727.59 .00 TOTAL SOURCE 49 .00 14,727.59 .00 14,727.59 .00 TOTAL FUND REVENUE 3,312.54 1,194,365.16 1,181,761.00 12,604.16 101.07 8/27 CITY OF MONONA EXPENDITURES WITH COMPARISON TO BUDGET FOR THE 6 MONTHS ENDING JUNE 30, 2026 LIBRARY FUND PERIOD BUDGET % OF ACTUAL YTD ACTUAL AMOUNT BUDGET FOR ADMINISTRATION USE ONLY 50 % OF THE FISCAL YEAR HAS ELAPSED 07/16/2026 12:13PM PAGE: 2 LIBRARY EXPENDITURES 202-55-55110-110 LIBRARY SALARIES 45,116.68 271,015.56 542,339.00 271,323.44 49.97 202-55-55110-119 WAGES, PART-TIME 13,422.73 78,947.25 156,550.00 77,602.75 50.43 202-55-55110-130 FICA 4,206.48 25,332.62 53,465.00 28,132.38 47.38 202-55-55110-131 WISCONSIN RETIREMENT 3,205.05 19,286.45 39,048.00 19,761.55 49.39 202-55-55110-132 LIFE & DISABILITY INSURANCE 3.94 21.49 40.00 18.51 53.73 202-55-55110-133 HEALTH INSURANCE 9,708.00 59,669.63 120,519.00 60,849.37 49.51 202-55-55110-134 PROFESSIONAL DEVELOPMENT .00 1,653.79 2,500.00 846.21 66.15 202-55-55110-220 GAS & ELECTRIC UTILITIES .00 16,766.71 45,000.00 28,233.29 37.26 202-55-55110-222 WATER & SEWER UTILITIES 621.14 3,180.39 7,500.00 4,319.61 42.41 202-55-55110-240 SERVICE CONTRACTS 3,169.20 34,699.34 64,100.00 29,400.66 54.13 202-55-55110-241 SCLS MEMBERSHIP .00 46,206.00 50,100.00 3,894.00 92.23 202-55-55110-310 OFFICE SUPPLIES 129.44 2,361.45 3,000.00 638.55 78.72 202-55-55110-340 JANITORIAL SUPPLIES 54.40 2,155.82 2,950.00 794.18 73.08 202-55-55110-341 PROGRAMMING 122.07 2,185.45 3,500.00 1,314.55 62.44 202-55-55110-344 CASH OVER/SHORT ( 2.59) ( 8.39) .00 8.39 .00 202-55-55110-350 EQUIPMENT MAINTENANCE & REPAIR .00 4,158.10 6,500.00 2,341.90 63.97 202-55-55110-351 BUILDING MAINTENANCE & REPAIR 88.16 18,057.52 6,500.00 ( 11,557.52) 277.81 202-55-55110-809 PERIODICALS 516.39 1,334.59 3,000.00 1,665.41 44.49 202-55-55110-810 DVD/CD/BOOK ON CD 994.11 3,909.52 10,000.00 6,090.48 39.10 202-55-55110-811 ADULT BOOKS 947.25 6,054.87 18,000.00 11,945.13 33.64 202-55-55110-812 CHILDRENS BOOKS 1,016.69 6,900.26 14,000.00 7,099.74 49.29 202-55-55110-813 YOUNG ADULT BOOKS 167.51 1,017.73 3,000.00 1,982.27 33.92 202-55-55110-814 LARGE PRINT BOOKS 227.20 1,581.57 4,500.00 2,918.43 35.15 202-55-55110-817 ELECTRONIC INFO SOURCES 1,500.00 3,411.48 3,750.00 338.52 90.97 202-55-55110-818 BOOK LEASE PROGRAM .00 6,443.00 6,400.00 ( 43.00) 100.67 TOTAL LIBRARY EXPENDITURES 85,213.85 616,342.20 1,166,261.00 549,918.80 52.85 TRANSFERS 202-55-59210-212 ACCOUNTING SERVICES .00 .00 4,500.00 4,500.00 .00 202-55-59210-510 INSURANCE .00 .00 11,000.00 11,000.00 .00 TOTAL TRANSFERS .00 .00 15,500.00 15,500.00 .00 TOTAL FUND EXPENDITURES 85,213.85 616,342.20 1,181,761.00 565,418.80 52.15 NET REVENUES OVER EXPENDITURES ( 81,901.31) 578,022.96 .00 578,022.96 .00 9/27 REVENUES AND EXPENDITURES FOR THE 06 MONTHS ENDING JUNE 30, 2026 LIBRARY DONATION FUND MISCELLANEOUS REVENUE PERIOD ACTUAL YTD ACTUAL 2025 BALANCE FORWARD 2026 BUDGET AMOUNT 800-48-48500-007 LIBRARY DONATION REVENUES - 2 9,984.21 44,437.02 74,421.23 800-48-48500-012 LIBRARY MATERIAL REPLACEMENT - 1 ,051.99 996.51 2,048.50 800-48-48500-014 LIBRARY BUILDING DONATIONS - - 484.74 484.74 800-48-48500-017 LIB CHILDREN DONATION REVENUES 1 ,070.00 1 4,470.00 1,961.98 16,431.98 800-48-48500-018 LIBRARY ADULT REVENUES - 8 ,450.00 7,188.85 15,638.85 800-48-48500-035 BOOK FOR LIFE - 8 ,465.51 5,838.07 14,303.58 TOTAL MISCELLANEOUS REVENUE 1 ,070.00 6 2,421.71 60,907.17 123,328.88 TOTAL FUND REVENUE 1 ,070.00 6 2,421.71 123,328.88 LIBRARY EXPENDITURES PERIOD ACTUAL YTD ACTUAL 2026 BUDGET AMOUNT VARIANCE % OF BUDGET SPENT 800-55-55110-007 LIBRARY DONATION EXPEND 1 1,411.53 1 3,056.01 74,421.23 61,365.22 17.54% 800-55-55110-012 LIBRARY MATERIAL REPLACEMENT 3 1.25 7 34.19 2,048.50 1,314.31 35.84% 800-55-55100-014 LIBRARY BUILDING DONATIONS 1 74.42 484.74 310.32 35.98% 800-55-55110-017 LIB CHILDREN DONATION EXPEND 2 ,826.52 5 ,507.76 16,431.98 10,924.22 33.52% 800-55-55110-018 LIBRARY ADULTS SERVICES 1 ,144.37 2 ,924.52 15,638.85 12,714.33 18.70% 800-48-48500-035 BOOK FOR LIFE 3 70.02 2 ,093.33 14,303.58 12,210.25 14.64% TOTAL LIBRARY EXPENDITURES 1 5,783.69 2 4,490.23 123,328.88 98,838.65 19.86% TOTAL FUND EXPENDITURES 1 5,783.69 2 4,490.23 123,328.88 98,838.65 19.86% NET REVENUES OVER EXPENDITURES ( 14,713.69) 3 7,931.48 10/27 Library Activity 2026 2025 2026 2025 2026 2025 2026 2025 2026 2025 Report January January February February March March April April June June Physical Item Checkouts 16128 15296 14710 13959 16624 15820 14064 14221 17168 17941 E-Book Checkouts 3565 3681 3172 3192 3538 3469 3165 3985 3322 3065 Total item Checkouts 19693 18977 17882 17151 20162 19289 17229 18206 20490 21006 Online Database Usage 2135 1961 1810 1663 2010 1839 1675 1886 1842 2154 Wireless Network Sessions 41586 16223 47833 17389 43645 18342 42988 19572 46233 23243 Library Visits 10667 10093 10326 8939 11169 11242 10845 9483 12948 11105 Adult Programs 8 11 6 10 9 10 8 13 6 6 # attended 160 147 72 207 217 177 97 211 91 95 Young Child (0-5) 17 22 18 25 18 22 15 24 16 14 # Attended 789 590 883 752 1064 838 840 634 851 2258 Child (6-11) 4 4 4 4 2 6 2 5 6 6 # Attended 216 107 132 325 70 189 71 125 1204 227 Teen/Tween Programs 2 1 2 2 0 2 2 2 3 4 # Attended 28 5 33 32 0 28 31 20 69 28 General 0 1 0 0 # Attended 0 71 0 0 11/27 Administrative Report for mid-June 2026 to mid-July 2026 General Facilities The library suffered HVAC issues in late June, with the issue being components broken in RTU 5, which services the Children’s area and all staff offices. Staff put out all the fans that were in the building to try and maintain as comfortable an environment as possible while Brad Bruun and Kris Notstad, City staff, worked with JM Brennan to find a solution. The issue was resolved after three days. While up on the roof, City staff pointed out to Director Claringbole how the water is pooling on the roof, as well as cracks in the membrane. This is further proof that the library roof needs to be replaced as soon as possible to prevent severe leaking into the library and on library equipment and materials. In early July, the automatic door opener for the lower-level doors of the library. Staff had to wait a couple days for a contractor to come look at the issue and propped the outer doors to make certain the entrance was ADA accessible. It turns out that the transister in the opener and the open buttons had to be replaced, and on the other door the automatic door closer was leaking, which meant it had to be replaced. Both of these were done with the contractor onsite. The contractor also suggested at some point in the future that the entire door system in the lower-level doors will have to be replaced. Director Claringbole questioned if it’s worth changing the parts if the whole thing will eventually need to be replaced, and the contractor explained that the parts and the unit are separate, so there is no savings in doing it all one unit vs as needed in parts. Landscaping Director Claringbole has received some negative feedback regarding the conditions of the library grounds. The library budget landscaping line item was reduced last budget cycle for higher priorities, and the results have been noticeable. Director Claringbole is working with local Master Gardner’s who are volunteering their time to beautify the grounds, but admittedly this will not address some of the issues. Director Claringbole is also working with the City facility staff to trim some of the trees and do more clear-cutting of weeds and plants in certain areas (ex. By the sign on the corner of Nichols and Schluter). 12/27 Friends of the Monona Library The Friends of the Monona Library have new leadership, with Allison now serving as Friends Board President. The Library wants to thank former President Andrea for her dedication and hard work to help make the Friends what it is today! The Friends also discussed strategies to increase fundraising, with some concern regarding increasing costs and expenditures due to inflation. There is also a focus to increase awareness of the Friends in the Monona community. Strategic Plan Director Claringbole contacted Rachel Arndt that the Board approved moving forward with the strategic plan. Director Claringbole signed the contract that was shared with the Board last month, and will be setting a start date, along with all milestone dates sometime in the next couple of weeks. Circulation Supervisor Alice, the library’s circulation supervisor submitted their resignation to pursue other ventures. The library wants to commend Alice for their 4+ years helping change and shape the circulation services of the library. Staff will miss their enthusiasm and abilities to analyze challenges and find solutions. Director Claringbole will discuss with the Library Board on posting and filling the circulation supervisor position in the next 4-8 weeks. ILS Migration SCLS is holding a town hall conversation with library directors and staff to discuss the option to see if it is necessary to remove reading history on patrons account prior to 2020 to help the new SirsiDynix system not be overloaded with data. Director Claringbole is in favor of making this move as the daily operations would be improved and any freezing or delays would be reduced, theoretically. The biggest questions are 1) will it truly work as theorized, 2) if it is up to each library to decide which libraries will do it or will it be system wide, 3) how much time is necessary to message patrons that this is happening so patrons who want to export/copy their history can do so. Capital Budget 13/27 For the capital budget Director Claringbole is moving forward with the two project proposals that was briefly introduced to the library board last month: new self-check kiosks to replace the units that the library currently has, which have been starting to degrade and need more and more maintenance; and a new circulation desk, with the possibility of a new youth services desk depending on cost. Library Merchandise The Library is looking at making it possible for members of the public to purchase t-shirts, hoodies, and other items with the library logo on it via a commerce website. This comes from the many positive comments and inquiries for purchase from patrons to staff on the library shirts that staff will wear in the library or at events. When this is finalized the Library will message out to the public that the merchandise is available for purchase. Adult Services June In June, we hosted a presentation about naturalizing outdoor spaces using native plants with a local Master Naturalist, as well as a historical presentation about women in WWII. Eco-Action Tuesdays had a panel discussion about single-use plastic. Our interest groups, book clubs and fiber arts group, also continue. The monthly craft night was rescheduled due to weather. Outside of programming, we had some renewed interest in volunteering! We had several new applicants interested in assisting with shelf reading and with programs. Erin met with these folks to gauge interest and discuss opportunities. One started in June, another may start in July. We also hosted a traveling exhibit of on the history of the Ho-Chunk Nation for a couple of weeks. These banners were created in partnership by the Village of Waunakee, UW- Madison, and the Ho-Chunk Nation. Programs are scheduled through fall, and include an educational presentation about retirement, historical presentations, and several more Eco-Action Tuesdays. 14/27 Youth Services • So far for Youth Services, it has been a fantastic summer. We have great programming lineups, lots of visits, and great participation as usual in our Summer Reading Program. We also have had the pleasure of having Maryn back as our Youth Services Library Assistant and she has been doing a phenomenal job. • Main highlights: • We have 1,453 registrants for our Summer Reading Program in Beanstack. While last year we had around 1500 total registration for the program, this was likely higher due to the Sun Prairie closure and experiencing higher volume than usual. In 2024, our registration total was 1,311. So though we are down, we are actually up without the circumstance of Sun Prairie being closed. • Due to heat advisories at end of June/early July we needed to reschedule some programs for August/September. • One of our Teen Volunteers will be partnering with us for their gold award project. We will be working on a special project in the early reader section come fall. • Program participation has overall been excellent. Off site programs have been some of our biggest hits, story & play with Crescendo has been a hit, and Scoops continues to be an incredible partnership. Program-based checkouts off-site and on-site have been excellent. 15/27 P.O. Box 7488 Reference: T6195014 Madison, WI 53707-7488 Contract/Bid ID: EB0540 PH 800-462-8709 FAX 888-329-4728 Quote Date: 7/14/26 Quote Expiration Date: 8/13/26 NAME: Monona Public Library CONTACT: RYAN CLARINGBOLE PHONE: 608-216-7452 EMAIL: sally@mononalibrary.org 1 1 W70000275 LibraCraft Depressible Book Cart w/ 3"Casters26Wx21D-Maple 2,249.00 Net 2,024.10 2,024.10 Height 39" PLEASE NOTE: This item may not be returned unless damaged or defective. 2 1 W70000271 LibraCraft Circ Desk 2-Drawer Book Return Unit 36Wx30D-Maple 3,019.00 Net 2,717.10 2,717.10 Height 39" Laminate top color Matching Woodgrain Burnished Chestnut (Wilsonart 4796-60) Green Tigris (Wilsonart 4667-60) Pearl Soapstone (Wilsonart 4886-38) Tungsten EV (Wilsonart 4814-60)) Spicewood Springs (WilsonArt 4905) Carbon EV (Wilsonart 4820-60) Woolamai Brush (Wilsonart 4746-60) Navy Legacy (Wilsonart 4651-60) Oiled Soapstone (Wilsonart 4882-38) PLEASE NOTE: This item may not be returned unless damaged or defective. 3 1 W70000276 LibraCraft Circ Desk 90 Deg Closed Crnr Unit 33Wx33D-Maple 2,409.00 Net 2,168.10 2,168.10 Laminate top color Matching Woodgrain Burnished Chestnut (Wilsonart 4796-60) Green Tigris (Wilsonart 4667-60) Pearl Soapstone (Wilsonart 4886-38) Tungsten EV (Wilsonart 4814-60)) Spicewood Springs (WilsonArt 4905) Carbon EV (Wilsonart 4820-60) Woolamai Brush (Wilsonart 4746-60) Navy Legacy (Wilsonart 4651-60) Oiled Soapstone (Wilsonart 4882-38) Height 32" Type of side panels Knee space cut out PLEASE NOTE: This item may not be returned unless damaged or defective. 16/27 PAGE: 2 P.O. Box 7488 Reference: T6195014 Madison, WI 53707-7488 Contract/Bid ID: EB0540 PH 800-462-8709 FAX 888-329-4728 Quote Date: 7/14/26 Quote Expiration Date: 8/13/26 NAME: Monona Public Library CONTACT: RYAN CLARINGBOLE PHONE: 608-216-7452 EMAIL: sally@mononalibrary.org 4 2 W70000280 LibraCraft Circ Desk End Panel 30"Wx1"D - Maple 635.00 Net 571.50 1,143.00 Height 39" Side for End Panel Right Left Laminate top color Matching Woodgrain Burnished Chestnut (Wilsonart 4796-60) Green Tigris (Wilsonart 4667-60) Pearl Soapstone (Wilsonart 4886-38) Tungsten EV (Wilsonart 4814-60)) Spicewood Springs (WilsonArt 4905) Carbon EV (Wilsonart 4820-60) Woolamai Brush (Wilsonart 4746-60) Navy Legacy (Wilsonart 4651-60) Oiled Soapstone (Wilsonart 4882-38) PLEASE NOTE: This item may not be returned unless damaged or defective. 5 1 W70000404 LibraCraft Hinged DoorUnit w/2Drawer/2 File Cab 36Wx30D-MA 6,149.00 Net 5,534.10 5,534.10 Height 39" Laminate top color Matching Woodgrain Burnished Chestnut (Wilsonart 4796-60) Green Tigris (Wilsonart 4667-60) Pearl Soapstone (Wilsonart 4886-38) Tungsten EV (Wilsonart 4814-60)) Spicewood Springs (WilsonArt 4905) Carbon EV (Wilsonart 4820-60) Woolamai Brush (Wilsonart 4746-60) Navy Legacy (Wilsonart 4651-60) Oiled Soapstone (Wilsonart 4882-38) PLEASE NOTE: This item may not be returned unless damaged or defective. 6 1 W70000261 LibraCraft Circ Desk w/Patron Ledg/Disp Front 72Wx30D-Maple 4,049.00 Net 3,644.10 3,644.10 Height 32" Type of side panels Full panel Knee space cut out Laminate top color Matching Woodgrain Burnished Chestnut (Wilsonart 4796-60) Green Tigris (Wilsonart 4667-60) 17/27 PAGE: 3 P.O. Box 7488 Reference: T6195014 Madison, WI 53707-7488 Contract/Bid ID: EB0540 PH 800-462-8709 FAX 888-329-4728 Quote Date: 7/14/26 Quote Expiration Date: 8/13/26 NAME: Monona Public Library CONTACT: RYAN CLARINGBOLE PHONE: 608-216-7452 EMAIL: sally@mononalibrary.org Pearl Soapstone (Wilsonart 4886-38) Tungsten EV (Wilsonart 4814-60)) Spicewood Springs (WilsonArt 4905) Carbon EV (Wilsonart 4820-60) Woolamai Brush (Wilsonart 4746-60) Navy Legacy (Wilsonart 4651-60) Oiled Soapstone (Wilsonart 4882-38) PLEASE NOTE: This item may not be returned unless damaged or defective. 7 1 W70000269 LibraCraft CircDesk Sgl PatronKnee Space Unit 36Wx30D-Maple 2,239.00 Net 2,015.10 2,015.10 Height 32" Type of side panels Full panel Knee space cut out Laminate top color Matching Woodgrain Burnished Chestnut (Wilsonart 4796-60) Green Tigris (Wilsonart 4667-60) Pearl Soapstone (Wilsonart 4886-38) Tungsten EV (Wilsonart 4814-60)) Spicewood Springs (WilsonArt 4905) Carbon EV (Wilsonart 4820-60) Woolamai Brush (Wilsonart 4746-60) Navy Legacy (Wilsonart 4651-60) Oiled Soapstone (Wilsonart 4882-38) PLEASE NOTE: This item may not be returned unless damaged or defective. ___________________________________________________ Order Subtotal 19,245.60 ___________________________________________________ *Shipping/Processing 1,489.06 Sales Tax Exempt Grand Total 20,734.66 ___________________________________________________ *Delivery Provisions: This quote has been specifically prepared to deliver with: Tailgate Delivery : 1369.0 Inside Delivery : 45.00 Power Lift Gate : 75.00 18/27 PAGE: 4 P.O. Box 7488 Reference: T6195014 Madison, WI 53707-7488 Contract/Bid ID: EB0540 PH 800-462-8709 FAX 888-329-4728 Quote Date: 7/14/26 Quote Expiration Date: 8/13/26 NAME: Monona Public Library CONTACT: RYAN CLARINGBOLE PHONE: 608-216-7452 EMAIL: sally@mononalibrary.org Additional Note: PRICING: No additional promotions or discounts may be combined with this bid/quote. Reductions in volume may affe the quoted pricing. ESTIMATED DELIVERY: 5-6 weeks after receipt of complete and accurate order. Lead times may vary depending on time of order and availabl products. SHIPPING AND PROCESSING: Standard shipping is for tailgate delivery. Liftgate truck and inside delivery are additional services and those charges are in addition to the tailgate delivery charge. See attached freight terms for explanation of delivery services. PAYMENT TERMS: Net/30 days subject to Accounting approval. Pre-payment may be required. REFER TO QUOTE: Please reference quote T6195014 when ordering to receive discounted pricing and shipping charges. Quoted pricing may not be applied if quote number is not referenced. FURNITURE AND EQUIPMENT: Furniture and equipment items are non-returnable unless received damaged or defective RESTOCKING FEES: Products are non-returnable unless received damaged or defective. If returnable, restocking fees may apply. CANCELLATIONS: Once the order is placed and processing has started the order may not be cancelled without approval from Demco and/or manufacturer of product. Cancellation fees may apply. Order Provisions: Please note the attached freight terms. BILL TO: SHIP TO: CONTACT: SALES REP: ______________________________ ______________________________ ______________________________ ______________________________ Monona Public Library Ryan Claringbole RYAN CLARINGBOLE Erin Bradshaw 1000 Nichols Rd Monona Public Library MONONA PUBLIC LIBRARY Email: erinb@demco.com Monona WI 53716 1000 Nichols Rd 1000 NICHOLS RD Phone: 800-462-8709 Monona WI 53716-2531 MONONA WI 53716-2531 Fax: 888-329-4728 19/27 Quotation US-102404 6/9/2026 This information is con®dential and proprietary to EnvisionWare, Inc. US-102404 1 Bill To TOTAL 24503 Monona Public Library 1000 Nichols Rd. Monona WI 53716 United States $33,374.00 Quote Expires: 9/7/2026 Federal EIN Currency Terms Sales Rep 58-2424595 US Dollar Net 30 Days Terranova, Chris Quotation Title Memo SSC|X25 Kiosk Upgrade| Remote Installation Qty Item / Description Ship To Unit Price Amount 1 RFID Software PL Pak (SLE) ENVISIONWARE ProLine RFID SOFTWARE PAK - SLE (1-Building Library: Max Service Pop 40K) INCLUDES: RFID Software Suite, Inventory Module, EnvisionWare Branch Manager Alert and Email Software, OneStop self-service circulation software #ENTER Number of RFID-enabled Staff Stations: #ENTER Number of Self Service Stations: Provides integration with circulation clients, encoding, tag query, and RFID-enabling of ILS-specific self service circulation stations as well as control of the EnvisionWare Media Case Controller ** Integrates with Polaris Staff Client and Express Check using Polaris API ** Integrates with III Millcirc, Sierra and Express Lane using Item Status API ** Integrates with TLC Circulation Client, Amlib, Softlink, Horizon, Symphony, Unicorn, and Evergreen Circulation Client and other ILS circulation clients ++ RFID Reader Kit sold separately 1000 Nichols Rd. $4,175.00 $4,175.00 SUBTOTAL EnvisionWare Software SUBTOTAL for EnvisionWare Software $4,175.00 20/27 Quotation US-102404 6/9/2026 This information is con®dential and proprietary to EnvisionWare, Inc. US-102404 2 Qty Item / Description Ship To Unit Price Amount 3 SSC-X25-K-BK EnvisionWare Self Service X25 Kiosk -X25 Countertop - Portrait Display Black Unit --Display: 21.5-inch capacitive touch screen --Operating System: Windows 11 IoT Enterprise LTSC 24H2 --Processor: Intel N5095 Quad-core, 8G DDR3L RAM --Drive: 128G mSATA Solid State Drive --Barcode Scanner: 1D/2D Platform Barcode Scanner with Smartphone Detection --RFID Pad: ProLine™ RFID Reader and Antenna --Spool of Receipt Paper: 80mm Industrial Std Spool Receipt Printer --Ethernet/Wi-Fi: RJ-45 Ethernet & WiFi -Standard Kiosk Pedestal --Includes credit card terminal mount + Optional hardware SSC-X25-SC and SSC-X25-VT 1000 Nichols Rd. $6,325.00 $18,975.00 3 SSC-X25-SC-BK X25 Kiosk Sidecar --Standard 1-tier model provides an integrated extension to the detection surface for holding books, media and personal items during checkout. --Black 1000 Nichols Rd. $1,038.00 $3,114.00 SUBTOTAL Hardware SUBTOTAL for Hardware $22,089.00 1 PS-FR-U Flat Rate Project ENVISIONWARE FLAT RATE PROFESSIONAL SERVICES EnvisionWare Flat Rate Professional Services offer a comprehensive package including consultation, planning, installation, training, and post-installation review at a fixed price. A dedicated consultant will manage the project from start to finish, with detailed progress reports. The package includes a clear Scope of Work, a structured payment schedule based on project milestones, and a change management process to handle unforeseen changes or requirements effectively. ** This quote is based on a flat rate of $4200 dollars, inclusive of up to 14 hours of Professional Services. Any services requested beyond 14 hours will require a Change Order. ** $4,200.00 $4,200.00 21/27 Quotation US-102404 6/9/2026 This information is con®dential and proprietary to EnvisionWare, Inc. US-102404 3 Subtotal $30,464.00 Freight charges are estimated; actual charges will be billed. This quotation excludes any tariffs and/or import duties unless otherwise speci®ed. Discount Send your purchase order or email con®rmation to: EMAIL : orders@envisionware.com | FAX : +1 678.382.6501 Freight $2,910.00 Tax $0.00 PST-CA Use of EnvisionWare, Inc. Products is subject to the terms and conditions in the end user license agreement found at: http://system.envisionware.com/terms. By signing this quote or issuing a purchase order, you indicate your approval of EnvisionWare's terms and conditions. Signature: _______________________________ Date: _______________ Total $33,374.00 22/27 Quotation US-102403 6/9/2026 This information is con®dential and proprietary to EnvisionWare, Inc. US-102403 1 Bill To TOTAL 24503 Monona Public Library 1000 Nichols Rd. Monona WI 53716 United States $21,560.00 Quote Expires: 9/7/2026 Federal EIN Currency Terms Sales Rep 58-2424595 US Dollar Net 30 Days Terranova, Chris Quotation Title Memo SSC|X25 Counter top Upgrade| Remote Installation Qty Item / Description Ship To Unit Price Amount 1 RFID Software PL Pak (SLE) ENVISIONWARE ProLine RFID SOFTWARE PAK - SLE (1-Building Library: Max Service Pop 40K) INCLUDES: RFID Software Suite, Inventory Module, EnvisionWare Branch Manager Alert and Email Software, OneStop self-service circulation software #ENTER Number of RFID-enabled Staff Stations: #ENTER Number of Self Service Stations: Provides integration with circulation clients, encoding, tag query, and RFID-enabling of ILS-specific self service circulation stations as well as control of the EnvisionWare Media Case Controller ** Integrates with Polaris Staff Client and Express Check using Polaris API ** Integrates with III Millcirc, Sierra and Express Lane using Item Status API ** Integrates with TLC Circulation Client, Amlib, Softlink, Horizon, Symphony, Unicorn, and Evergreen Circulation Client and other ILS circulation clients ++ RFID Reader Kit sold separately 1000 Nichols Rd. $4,175.00 $4,175.00 SUBTOTAL EnvisionWare Software SUBTOTAL for EnvisionWare Software $4,175.00 23/27 Quotation US-102403 6/9/2026 This information is con®dential and proprietary to EnvisionWare, Inc. US-102403 2 Qty Item / Description Ship To Unit Price Amount 3 SSC-X25-CP-BK X25 Countertop - Portrait Display Black Unit --Display: 21.5-inch capacitive touch screen --Operating System: Windows 11 IoT Enterprise LTSC 24H2 --Processor: Intel N5095 Quad-core, 8G DDR3L RAM --Drive: 128G mSATA Solid State Drive --Barcode Scanner: 1D/2D Platform Barcode Scanner with Smartphone Detection --RFID Pad: ProLine™ RFID Reader and Antenna --Spool of Receipt Paper: 80mm Industrial Std Spool Receipt Printer --Ethernet/Wi-Fi: RJ-45 Ethernet & WiFi --Includes credit card terminal mount 1000 Nichols Rd. $4,995.00 $14,985.00 SUBTOTAL Hardware SUBTOTAL for Hardware $14,985.00 1 PS-FR-U Flat Rate Project ENVISIONWARE FLAT RATE PROFESSIONAL SERVICES EnvisionWare Flat Rate Professional Services offer a comprehensive package including consultation, planning, installation, training, and post-installation review at a fixed price. A dedicated consultant will manage the project from start to finish, with detailed progress reports. The package includes a clear Scope of Work, a structured payment schedule based on project milestones, and a change management process to handle unforeseen changes or requirements effectively. ** This quote is based on a flat rate of $2400 dollars, inclusive of up to 8 hours of Professional Services. Any services requested beyond 8 hours will require a Change Order. ** $2,400.00 $2,400.00 24/27 Quotation US-102403 6/9/2026 This information is con®dential and proprietary to EnvisionWare, Inc. US-102403 3 Subtotal $21,560.00 Freight charges are estimated; actual charges will be billed. This quotation excludes any tariffs and/or import duties unless otherwise speci®ed. Discount Send your purchase order or email con®rmation to: EMAIL : orders@envisionware.com | FAX : +1 678.382.6501 Freight $0.00 Tax $0.00 PST-CA Use of EnvisionWare, Inc. Products is subject to the terms and conditions in the end user license agreement found at: http://system.envisionware.com/terms. By signing this quote or issuing a purchase order, you indicate your approval of EnvisionWare's terms and conditions. Signature: _______________________________ Date: _______________ Total $21,560.00 25/27 *Registration required See our online calendar at www.mononalibrary.org for more details. Monona Public Library Calendar of Events July 2026 Children’s events Teen events Adult events All ages events Register for events at www.mononalibrary.org Monona Public Library 1000 Nichols Road Monona, WI 53716 Phone: 608-222-6127 www.mononalibrary.org Hours: Mon–Wed: 9am–8pm Thurs–Fri: 9am–6pm Sat: 9am–5pm Sun: 1–5pm (Labor Day– Memorial Day Weekend Closed Sundays in the summer) th 55 MONONA PUBLIC LIBRARYMONONA PUBLIC LIBRARY 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 Summer Hours: Closed Sundays through Sept. 7 Sun Mon Tue Wed Thu Fri Sat *1 PM - Teen Makerspace: Moss Wall Art (10 - 17) 6:00 PM - Camp Library: Stuffie Sleepover Storytime at Grand Crossing Park 10 AM - Nature Adventures: Learn to Fish with Lussier Heritage Center! 8:30PM Kids Concerts in the Park: Fire & Glow Night Circus LIBRARY CLOSED 10:00 AM - Scoops & Stories at Grand Crossing Park! 10 AM - Mermaid Echo & Friends at Schluter Beach! (all ages) Summer Hours: Closed Sundays through Sept. 7 10:00 AM - Nature Adventures: Flower Hunt & Storytime at Olbrich Gardens 10:00 AM - Curious Critters Story- time at Aldo Leopold Nature Center! Summer Hours: Closed Sundays through Sept. 7 10:00 AM - ArtStudio Kids! (ages 4 - 8) *1:00 PM - Fuzzy Felt Friends (ages 6 - 14) *6 PM - Destination: Heartland History 9 -11AM Crescendo Mobile Coffee Bar 10AM - Story & Play! * 1 PM Makerspace Kids *5 PM - Graphic Novel Book Club (ages 9 - 13) *5 PM - Book Scouts! * 6:30PM Eco-Action Tue. 9 -11AM Crescendo Mobile Coffee Bar 10AM - Story & Play! *1 PM - Makerspace Kids: Seashell Fountain (ages 6 -12) Summer Hours: Closed Sundays through Sept. 7 10:00 AM - Scoops & Stories at Grand Crossing Park! *1:00 PM - Teen Makerspace: Bedazzled Book Covers (ages 10 - 17) *6 PM - Ho-Chunk Black Ash Basketry 10:00 AM - Friday Morning Book Group 9 -11AM Crescendo Mobile Coffee Bar 10AM - Story & Play! * 1 PM Makerspace Kids *3 PM - Perler Bead Club 6:00 PM - Knit Night 7 PM - Monona Library Board public meeting 9 -11AM Crescendo Mobile Coffee Bar 10AM - Story & Play! *1 PM - Makerspace Kids (ages 6 -12) *5 PM - Graphic Novel Book Club (9 - 13) *1 - 3:00 PM- Read to a Reptile (ages 5 -10) 6:30 PM - Wednesday Evening Book Club 10:00 AM - Nature Adventures: Scavenger Hunt & Hike at Aldo Leopold Nature Center 10:00 AM - Pop-Up Storytime! at JavaAbilities *1 - 3:00 PM - Read to a Reptile (ages 5 -10) *6:00 PM - Creating & Making Together *Registration required Masks are encouraged and appreciated. 26/27 *Registration required See our online calendar at www.mononalibrary.org for more details. Monona Public Library Calendar of Events August 2026 Children’s events Teen events Adult events All ages events Register for events at www.mononalibrary.org Monona Public Library 1000 Nichols Road Monona, WI 53716 Phone: 608-222-6127 www.mononalibrary.org Hours: Mon–Wed: 9am–8pm Thurs–Fri: 9am–6pm Sat: 9am–5pm Sun: 1–5pm (Labor Day– Memorial Day Weekend Closed Sundays in the summer) th 55 MONONA PUBLIC LIBRARYMONONA PUBLIC LIBRARY 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 Summer Hours: Closed Sundays through Sept. 7 Sun Mon Tue Wed Thu Fri Sat 10:00 AM - Scoops & Stories at Grand Crossing Park! *1:00 PM - Fuzzy Felt Friends (ages 6 - 14) Summer Hours: Closed Sundays through Sept. 7 *1:00 PM - A History of Puerto Rico: from Pre-Colonization to Bad Bunny 10:00 AM - Curious Critters Storytime at Aldo Leopold Nature Center! Summer Hours: Closed Sundays through Sept. 7 10:00 AM - ArtStudio Kids! (ages 4 - 8) 6:30 PM - Wednesday Evening Book Club *5:00 PM - Book Scouts! (ages 5 - 9) * 6:30PM Eco-Action Tuesdays 9 -11AM Crescendo Mobile Coffee Bar 10AM - Story & Play! *1 PM - Makerspace Kids (ages 6 -12) Summer Hours: Closed Sundays through Sept. 7 10:00 AM - Scoops & Stories at Grand Crossing Park! 10:00 AM - Pop-Up Storytime! at JavaAbilities *6:00 PM - Creating & Making Together 9 -11:00 AM - Crescendo Mobile Coffee Bar @ Library *3 PM - Perler Bead Club 6:00 PM - Knit Night 7 PM - Monona Library Board public meeting 9 -11AM Crescendo Mobile Coffee Bar 10AM - Story & Play! *1 PM - Makerspace Kids (ages 6 -12) *5 PM - Graphic Novel Book Club (ages 9-13) *6:00 PM - Wills, Trusts, Enhanced Planning and Retirement 10:00 AM - Friday Morning Book Group 10:00 AM - Nature Adventures 6:00PM Kids Concerts in the Park: Ometochtli Mexican Folk Dance *1 PM - Teen Makerspace: Polymer Clay Earrings (ages 10 - 17) *Registration requiredMasks are encouraged and appreciated. 27/27