Community Media Committee Meeting

Agenda Community Media Committee Monona City Hall 5211 Schluter Road Thursday, July 9, 2026 5:00 PM A recording of this meeting may be viewed on YouTube. Notice of Electronic Meeting Option An electronic videoconferencing/teleconferencing option is available for this meeting. As such, it is possible that some or all members of, and a possible quorum, may be in attendance via electronic means and not physically present. The public may attend in person at the location stated above or via Zoom at https://us02web.zoom.us/j/83068180612?pwd=UlZkdllVSVhxK0pwdWJhWGpvUGVIdz09. When prompted add the following : Meeting ID: 830 6818 0612 Passcode: 4tU42T Please mute your phone/microphone when not speaking to ensure the best possible audio quality. 1. Call to Order 2. Roll Call 3. Approval of Minutes A. June 11th, 2026 4. Appearances 5. Unfinished Business 6. New Business A. Discussion and Possible Approval of 2027 Capital Budget 7. Reports (Information Only, No Discussion or Action) A. Video Production Updates B. WVMO Updates 8. Adjournment Public Appearance by Zoom Anyone wishing to speak before the Community Media Committee can do so in person or via Zoom during the Appearances section of the agenda. There is no need to preregister, but please inform the Chair of your intention to speak when you arrive or log in. Written Comments You can send written comments on agenda items to wnimmow@ci.monona.wi.us Accommodations for Disabled Individuals Upon reasonable notice, the City of Monona will accommodate the needs of disabled individuals through auxiliary aids or services. For additional information or to request this service, contact the City Clerk at 608-222-2525, FAX: 608-222-9225, or through the City Police Department TDD telephone number 608-441-0399. Note: The public is notified that any final action taken at a previous meeting may be reconsidered pursuant to the City of Monona ordinances. It is possible that members of and a possible quorum of members of other governmental bodies of the municipality may be in attendance at the above-stated meeting to gather information about or speak on a subject over which they have decision-making responsibility. No action will be taken by any governmental body at the above-stated meeting other than the governmental body specifically referred to above in this notice. Monona Community Media Committee Minutes June 11, 2026 Call to Order Alder Bernstein called the meeting to order at 5:11pm Roll Call Alex Fortney, Dave Brunner, Katy Byrnes Kaiser, Bill Graf, Rick Bernstein, WIll Nimmow were present. WVMO Station Director, Joe Martin was also present. Susan Manning, Anita Ashland and Amanda Shohoney were absent. Approval of Minutes 3.A. May 14th, 2026 Bill Graf motioned to approve the minutes and Dave Brunner 2nd the motion. The minutes from the May 14th meeting were approved. Appearances WVMO Music Director Presentation — The Music Director for WVMO presented to the committee on their process for procuring and scheduling music on the radio station. The Station Director explained how each hour of music was assigned and how the algorithm of the software worked. Unfinished Business NA New Business August 13th Meeting date change discussion. — The committee will need to change the date of their August 13th meeting as it conflicts with WVMO's partnership with Concerts on the Shore at San Damiano. More discussion to follow at the July 9th meeting. Reports (Information Only, No Discussion or Action) WIll Nimmow — Provided updates on video operations at the high school now that school is no longer in session. Will also noted that they were still working on producing MESBA business profile videos as contracted by MESBA. Joe Martin — Provided updates on what is happening at the radio station, including the addition of a couple of new radio programs. Joe also discussed the upcoming Concerts on the Shore at San Damiano, and how WVMO is preparing and promoting the events. Adjournment Alex Fortney motioned to adjourn and Bill Graf 2nd the motion. The meeting was adjourned at 6:02pm The full meeting can be viewed on the Monona Community Media YouTube Channel: https://www.youtube.com/watch?v=fTD7YxVZ3Ig STORM GO SEWER OTHER WATER WATER TOTAL BONDS TIF BONDS REVENUES RESERVES BONDS 2027 PROJECTS Radio Station Control Board 6,500 - - - - - - 1,800 - - - - - - 4,300 - - - - - - 57,700 - - - - - - Total 70,300 - - - - - - 2028 PROJECTS Remote Video Streaming Updates 8,000 -$ -$ -$ -$ -$ -$ Radio Station 24/7 stream recording system 3,000 - - - - - - Video Server Storage - Drive Updates 1,500 - - - - - - Production Computer 5 4,500 - - - - - - Municipal Room Camera updates 46,700 Total 63,700 - - - - - - 2029 PROJECTS Video Production Gear (Studio) 7,000 -$ -$ -$ -$ -$ -$ Radito Station Infastructure Updates 5,500 - - - - - - Production Computer Updates 1 4,700 - - - - - - Municipal Room AV Controls Update 30,000 Total 47,200 - - - - - - - 2030 PROJECTS Video Cameras & Remote Production Updates 7,000 -$ -$ -$ -$ -$ -$ Radio Studio Updates 5,500 - - - - - - Video Server Update 4,900 Total 17,400 - - - - - - 2031 PROJECTS Video Cameras & Remote Production Updates 9,000 -$ -$ -$ -$ -$ -$ Radio Studio Updates 5,000 - - - - - - Radio Studio Camera Installation 4,850 - - - - - - Total 18,850 - - - - - - Remote Radio Broadcast Update Remote Video Production Update Municipal Room Audio Update City of Monona CAPITAL IMPROVEMENTS REQUEST FORM Community Media 1. Project Name: Radio Station Control Board 2. Year Proposed: 2027 Rank: 1 3. Requested By: Will Nimmow 4. Prepared By: Will Nimmow 5. Project Description/Justification (briefly indicate the size, location, type of projects or purchases, and time schedule involved in implementation.) WVMO's primary audio control board is now 12 years old and has required the replacement of multiple modules over its service life. While the console continues to function, its age and ongoing maintenance needs increase the risk of future reliability issues. This capital request would fund the replacement of the audio control board with a modern console that offers improved reliability, enhanced functionality, and a more intuitive user interface. The upgraded system would simplify day-to-day operation for staff and volunteers, reduce maintenance requirements, and help ensure dependable broadcast operations. 6. Future Cost (maint, staff cost, etc) $0 7. Total Project Cost: $6500 City of Monona CAPITAL IMPROVEMENTS REQUEST FORM Community Media 1. Project Name: Remote Video Broadcast Updates 2. Year Proposed: 2027 Rank: 2 3. Requested By: Will Nimmow 4. Prepared By: Will Nimmow 5. Project Description/Justification (briefly indicate the size, location, type of projects or purchases, and time schedule involved in implementation.) The City’s remote video production equipment is now more than five years old and is approaching the end of its useful service life. This equipment is used to record and stream a variety of city events and off-site meetings, including meetings such as the 2026 Board of Review. This capital request would fund the replacement of one remote production camera, helping to maintain reliable coverage of city meetings and events while ensuring continued compatibility with the City’s video production and streaming systems. 6. Future Cost (maint, staff cost, etc) $0 7. Total Project Cost: $4300 City of Monona CAPITAL IMPROVEMENTS REQUEST FORM Community Media 1. Project Name: Remote Radio Broadcast Updates 2. Year Proposed: 2027 Rank: 3 3. Requested By: Will Nimmow 4. Prepared By: Will Nimmow 5. Project Description/Justification (briefly indicate the size, location, type of projects or purchases, and time schedule involved in implementation.) WVMO is seeking to improve its ability to broadcast live from community events, concerts, festivals, and other remote locations. While the station's current remote broadcast system produces high-quality audio, it is complex to operate and can be challenging for volunteers with varying levels of technical experience. This capital request would fund a simplified remote broadcast system that leverages cellular technology while maintaining professional broadcast-quality audio. The upgraded system would improve reliability, reduce setup time, and make live remote broadcasts more accessible to volunteers, in hopes of providing more live local programming to listeners. 6. Future Cost (maint, staff cost, etc) $0 7. Total Project Cost: $1800 City of Monona CAPITAL IMPROVEMENTS REQUEST FORM Community Media 1. Project Name: Municipal Room Audio Update 2. Year Proposed: 2027 Rank: 4 3. Requested By: Will Nimmow 4. Prepared By: Will Nimmow 5. Project Description/Justification (briefly indicate the size, location, type of projects or purchases, and time schedule involved in implementation.) The Municipal Room's audio system has evolved over time through a series of incremental upgrades and equipment additions, resulting in a collection of components of varying ages and capabilities. Much of the current audio and video production equipment is between five and ten years old. This capital request would fund a comprehensive audio system upgrade, including professional wireless microphones, modern audio control equipment designed to support hybrid meetings, system programming, and integration. The project would improve overall audio quality, reliability, and ease of operation while better supporting in-person, virtual, and recorded public meetings. 6. Future Cost (maint, staff cost, etc) $0 7. Total Project Cost: $57,700