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101 Alpine Parkway, Oregon, WI 53575 | Phone: (608) 835-3118 | Fax: (608) 835-6503 www.oregonwi.gov | Find us on Facebook! Pursuant to Section 19.84, Wisconsin Statutes, notice is hereby given to the public by the Chairperson of the Tourism Commission, that the following meeting will be held: Meeting: Tourism Commission Date: Tuesday, October 6 2026 Location: Village Hall; 101 Alpine Pkwy Time: 2:00 PM Note: Any person who has a qualifying disability as defined by the Americans with Disabilities Act that requires the meeting or materials at the meeting to be in an accessible location or format must contact the Village Clerk at (608) 835 -3118, 101 Alpine Parkway, Oregon, Wisconsin, at least twenty -four (24) hours prior to the commencement of the meeting so that any necessary arrangements can be made to accommodate each request. Page 1 of 1 AGENDA 1) Call to Order. 2) Roll Call. 3) Approval of May 20, 2026, Tourism Commission meeting minutes. 4) New Business (Items are for Discussion and Possible Action). a) Review available balance of Tourism fund. b) Review and possible approval of a Tourism Grant Application submitted by Mark Smith for $5000. c) Review and possible approval of a Tourism Grant Application submitted by Oregon Area Chamber of Commerce for $3451.26. d) Review and possible approval of a Tourism Grant Application submitted by Oregon Area Fire and EMS for $1850. 5) Unfinished Business (Items are for Discussion and Possible Action). a) Review of 2026 Oregon Area Chamber of Commerce Agreement. b) Discussion and possible action regarding Tourism Manager position. 6) Adjournment. 101 Alpine Parkway, Oregon, WI 53575 | Phone: (608) 835-3118 | Fax: (608) 835-6503 www.oregonwi.gov | Find us on Facebook! Pursuant to Section 19.84, Wisconsin Statutes, notice is hereby given to the public by the Chairperson of the Tourism Commission, that the following meeting will be held: Meeting: Tourism Commission Date: Tuesday, October 6 2026 Location: Village Hall; 101 Alpine Pkwy Time: 2:00 PM Note: Any person who has a qualifying disability as defined by the Americans with Disabilities Act that requires the meeting or materials at the meeting to be in an accessible location or format must contact the Village Clerk at (608) 835 -3118, 101 Alpine Parkway, Oregon, Wisconsin, at least twenty -four (24) hours prior to the commencement of the meeting so that any necessary arrangements can be made to accommodate each request. Page 1 of 1 AGENDA 1) Call to Order. 2) Roll Call. 3) Approval of May 20, 2026, Tourism Commission meeting minutes. 4) New Business (Items are for Discussion and Possible Action). a) Review available balance of Tourism fund. b) Review and possible approval of a Tourism Grant Application submitted by Mark Smith for $5000. c) Review and possible approval of a Tourism Grant Application submitted by Oregon Area Chamber of Commerce for $3451.26. d) Review and possible approval of a Tourism Grant Application submitted by Oregon Area Fire and EMS for $1850. 5) Unfinished Business (Items are for Discussion and Possible Action). a) Review of 2026 Oregon Area Chamber of Commerce Agreement. b) Discussion and possible action regarding Tourism Manager position. 6) Adjournment. 101 Alpine Parkway, Oregon, WI 53575 | Phone: (608) 835-3118 | Fax: (608) 835-6503 www.oregonwi.gov | Find us on Facebook! Pursuant to Section 19.84, Wisconsin Statutes, notice is hereby given to the public by the Chairperson of the Tourism Commission, that the following meeting will be held: Meeting: Tourism Commission Date: Wednesday, May 20, 2026 Location: Village Hall; 101 Alpine Pkwy Time: 2:00 PM Note: Any person who has a qualifying disability as defined by the Americans with Disabilities Act that requires the meeting or materials at the meeting to be in an accessible location or format must contact the Village Clerk at (608) 835 -3118, 101 Alpine Parkway, Oregon, Wisconsin, at least twenty -four (24) hours prior to the commencement of the meeting so that any necessary arrangements can be made to accommodate each request. Page 1 of 2 Minutes 1) Call to Order at 2:01pm by Liane K. Rhodes 2) Roll Call. a. Present: Van Kampen, Bush, Knutson b. Absent: Eggers, 1 vacancy c. Also present: Elise Cruz, Lisa Novinska 3) Appointment of Chair and Vice Chair. a. Knutson nominated Phil Van Kampen for Chair, Bush seconded. Van Kampen accepts nomination. b. Knutson nominated Jamie Bush as Vice -Chair. Vam Kampen seconded. Bush accepts nomination. 4) Approval of January 7, 2026, Tourism Commission meeting minutes. a. Motion to approve by Knutson. 2nd by Jamie Bush 5) New Business (Items are for Discussion and Possible Action). a) Review available balance of Tourism fund. a. Current balance: $311, 289.09 b) Review and possible approval of a Tourism Grant Application submitted by Ben Cowan for $5000. a. Ben Cowan appeared on behalf of the Oregon Ice Arena. Funds awarded will be used to purchase ad from Midwest Family Broadcasting. Amount of rooms estimated unknown at this point. Page 2 of 2 Motion to approve as presented by Bush, Second by Knutson. Motion carries 3-0. c) Review and possible approval of a Tourism Grant Application submitted by Oregon Soccer Club for $5000. Motion to approve as presented by Bush, Second by Van Kampen. Motion carries 3-0. d) Review and possible approval of a Tourism Grant Application submitted by OCA Media. a. Paul Zwicker and Josiah Wampfler appeared on behalf of OCA Media.They described their plans to create different videos encouraging visitors. Motion to approve as presented not to exceed $4500 for the first video by Knutson, second by Bush. e) Review and possible approval of a Tourism Grant Application submitted by Village of Oregon for $3000. Liane Rhodes appeared on behalf of the Village. The request for funds will be used to advertise multi-day events celebrating America’s 250th birthday. Motion to approve as presented by Bush, second by Knutson. 6) Unfinished Business (Items are for Discussion and Possible Action). a) Review of 2026 Oregon Area Chamber of Commerce Agreement. Agreement approved pending receipt of OACC’s financial records , for funding of Community Guides and Holiday Lights only. b) Discussion and possible action regarding Tourism Manager position. Natsha Ruhland appeared on behalf of the Oregon Area Chamber of Commerce. Tara Ingalls, ex-officio appeared as well. Discussion was had regarding the role and how it would fit within OACC and VOO. This topic was tabled until the next meeting to allow time for research, etc. 6) Adjournment at 3:16pm 101 Alpine Parkway ∙ Oregon, Wi 53575 ∙ Phone: 608.835.3118 ∙ www.oregonwi.gov Re: Village of Oregon Tourism Grant Application The purpose of the Village of Oregon Tourism Grant program is to provide financial support for tourism-related projects, marketing, and/or events that promote and develop tourism in the Village of Oregon and that substantially increase the overnight stays within the Village. Each application to the grant program will be individually reviewed by the Village of Oregon Tourism Commission to determine its potential economic effect on local lodging accommodations. Applications for the tourism grant funding cycle must be received at least 21 days prior to a scheduled Tourism Commission meeting in order to be eligible for review by the Commission. Applicants are required to attend the Tourism Commission meeting to answer any Commissioner questions about their application. Unless specifically requested and approved, all grants will be made on a reimbursement basis. Funding Priorities for Village of Oregon Tourism Grant Funds: As required by the Wisconsin Local Room Tax laws, project must attract visitors to the Village of Oregon. Priority for funding will be given to unique projects that specifically: ● Generate overnight stays in the Village of Oregon lodging facilities; ● Produce marketing projects, including advertising media buys, creation, and distribution of printed or electronic promotional tourist materials, or efforts to recruit conventions, trainings, sporting events, or motor coach groups; or ● Provide transient tourist informational services; ● Additional consideration will be given for projects that generate additional tourism-related tax dollars within the Village of Oregon. A copy of the Village of Oregon Tourism Grant program application and associated budget worksheet are attached to this letter. For additional questions regarding the Tourism Grant program, please contact Director of Planning and Zoning Administrator Elise Cruz at ecruz@vil.oregon.wi.us or 608-835-6291. We look forward to reviewing your application! Sincerely, Village of Oregon Tourism Commission 101 alpine parkway ∙ Oregon, Wi 53575 ∙ Phone: 608.835.3118 ∙ www.oregonwi.gov TOURISM GRANT APPLICATION PROCEDURES: ● Submit completed application and budget worksheet forms 21 days prior to a scheduled Tourism Commission meeting via email to Director of Planning and Zoning Administrator Elise Cruz at ecruz@vil.oregon.wi.us or in person at Village Hall. ● Applicants are required to appear before the Tourism Commission to present request and answer questions about their application. ● While grant requests are limited to $5,000 per application, the Village of Oregon Tourism Commission reserves the right to adjust this limit as it deems appropriate. ● Applicants may only submit one grant application at a time. Once reimbursements have been made for the previous grant, an applicant can apply for a grant again. ● The Village of Oregon Tourism grant will not be used to cover salaries/wages for any employee. ● The Village of Oregon Tourism Commission reserves the right to reject any application which it does not feel serves the best interest of the Village of Oregon and/or the funding priorities of the Tourism Grant program. ● Businesses and organizations that have been approved for Tourism Grant funds should indicate the final event/program date and will be given 45 days from that date to submit their receipts and examples of any marketing materials. Please also include the Tourism Grant Reimbursement form on your event/project when submitting for reimbursement. The Tourism Grant Reimbursement form is attached to the last page of this packet. These supporting materials should be emailed or delivered to Director of Planning and Zoning Administrator Elise Cruz at ecruz@vil.oregon.wi.us or at Village Hall. The Village of Oregon will follow their internal policies and procedures in regards to reimbursement and documentation needed for reimbursements up to the approved amount. Disputes arising from submission will be reviewed for State law compliance by the Village of Oregon Village Attorney and the Village of Oregon Village Administrator. FOR TOURISM COMMISSION USE ONLY: Organization: Name of event/project: Date Approved by Commission: Amount Awarded: Chair Signature and Date: Attach conditions, if any, for approved grants. 101 alpine parkway ∙ Oregon, Wi 53575 ∙ Phone: 608.835.3118 ∙ www.oregonwi.gov Village of Oregon Tourism Grant Application APPLICANT INFORMATION Organization: Bad Art Co Contact: Mark Smith Email: Mark@BadArt.Co Phone: 608-312-0318 Mailing Address: 5021 W Netherwood Rd Event/Project Name: OregonWIGuide.com Location of Event/Project: Date(s) of Event/ Project: EVENT OR PROJECT INFORMATION Type of Event/Project: □ Performing Arts/Cultural □ Festival X Marketing/Info □ Athletic □ Other: Description of Event/Project, including any previous instances of this event/project and its success: The OregonWIGuide.com project lists relevant local businesses and events for visitors of Oregon as well as locals. The website has been redesigned on a new platform to include search capability, category & tag cloud, a community calendar, events page, community resource page, volunteer board, and much more detailed directory with more photos, many original. I also created a brand package (logo, design, marketing materials) and informational material for relevant businesses. Please describe how this event or project will promote overnight hotel stays in Oregon: The project will promote overnight hotel stays by aggregating & promoting activities, events, and businesses in Oregon. Number of attendees expected: Number of volunteers expected: Projected number of overnight hotel stays: Number of hotel stays previous year (if applicable): How are you marketing this event/project? Please attach any supporting materials or examples. Have you blocked rooms off at the hotel in Oregon? □ Yes. If so, how many rooms? _______________ □ No. If not, why? ____________________________________________________________________ Event/Project Budget- Attach Budget Worksheet Amount of Funding Requested: $5,000 Use of Tourism Grant funds: Time & labor for developing the site. Potentially also funding ads for promotion. 101 alpine parkway ∙ Oregon, Wi 53575 ∙ Phone: 608.835.3118 ∙ www.oregonwi.gov Applicant Signature: Date: TOURISM GRANT EVENT/PROJECT BUDGET WORKSHEET EXPENSES Item Estimated Cost Purpose Website builder $276 Software annual cost Labor $4,724 Original photos, collecting & organizing info, building site, creating marketing package TOTAL EXPENSES: $5,000 INCOME Source Estimated Amount Notes TOTAL INCOME: 101 alpine parkway ∙ Oregon, Wi 53575 ∙ Phone: 608.835.3118 ∙ www.oregonwi.gov Village of Oregon Tourism Grant Reimbursement Form APPLICANT INFORMATION Organization: Contact: Email: Phone: Mailing Address: Event/Project Name: Location of Event/Project: Date(s) of Event/ Project: EVENT OR PROJECT INFORMATION Type of Event/Project: □ Performing Arts/Cultural □ Festival □ Marketing/Info □ Athletic □ Other: How many attendees did you have at your project/event? How did this compare with previous projects/events (if applicable)? How many hotel room reservations in Oregon were associated with your project/event? Amount of Tourism Grant Received: Total amount being requested for reimbursement today: Description of use(s) for Tourism Grant funding (please attach receipts or invoices) 101 alpine parkway ∙ Oregon, Wi 53575 ∙ Phone: 608.835.3118 ∙ www.oregonwi.gov Applicant Signature: Mark Smith Date: 09/29/26 1 PROFESSIONAL SERVICES AGREEMENT Village of Oregon and Oregon Area Chamber of Commerce, Inc. Tourism Promotion and Tourism Development Services Project Name Village President 2 AGREEMENT FOR Tourism and Hospitality Promotion Services This is an agreement for professional services to be provided to the Village of Oregon, a Wisconsin municipal corporation, (hereinafter “VILLAGE”), by and through the Village of Oregon Tourism Commission (“COMMISSION”) by the Oregon Area Chamber of Commerce, Inc. (hereinafter “PROVIDER”). This Agreement shall be effective as of January 1, 2027. I. SCOPE OF SERVICES The Scope of Services to be performed by the PROVIDER on behalf of the VILLAGE, including the time of performance, are described in Exhibit A, which is attached hereto and incorporated herein by reference (the “Scope of Services”) as may be amended from time to time through mutual agreement of COMMISSION and Provider. Time is of the essence in the performance of all phases of this Agreement. II. COMPENSATION AND PAYMENT The VILLAGE agrees to pay PROVIDER annually an amount equal to seventy percent (70%) of the annual room tax collected by the VILLAGE for the services set forth in Exhibit A in accordance with and pursuant to Wisconsin Statute Section 66.0615. III. TERM The initial term of this Agreement shall be for three (3) years. This Agreement shall be automatically renewed for successive three (3) year terms unless either party hereto desiring to terminate this Agreement upon its expiration shall give notice of such intention at least one (1) year prior to the then current expiration date. IV. ANNUAL REPORT, ANNUAL ROOM TAX COLLECTION DISBURSEMENT AND RENEWAL OF TERM a. Annual Report, Budget, and Marketing Plan and Annual Performance Review On or before March 1 each year, beginning March 1, 2028, the PROVIDER shall submit to COMMISSION an annual report as to a detailed accounting of all revenues received from the VILLAGE and a detailed accounting of all expenditures of at least $1,000 made by the PROVIDER (the “Annual Report”). The Annual Report will also include the performance and metrics related to the execution of the previous year’s work plan. Input and feedback on execution from regional and state tourism partners will also be included in the Annual Report. PROVIDER’S performance will be based on the successful execution of the Scope of Services as detailed in the Annual Report, information provided by representatives of the Oregon tourism and hospitality industry and elected and appointed officials, general budget management and support, and the level of overall success in increasing tourism and hospitality in the Oregon area achieved by the PROVIDER. b. Review Additional reviews may be scheduled as determined by COMMISSION. Any such additional reviews will include PROVIDER performance measured against the Scope of Services and such other additional items as COMMISSION may determine appropriate. PROVIDER will report such additional items as COMMISSION may reasonably request to assist in such review. c. Other Reports In April of each year, COMMISSION, Provider and other regional tourism partners will provide a tourism promotion and tourism development update to Village Board at a meeting. In June of each year, and more often as circumstances warrant, PROVIDER shall get feedback from COMMISSION to identify corporate development and marketing projects. In October of each year, PROVIDER shall meet with COMMISSION to present its “work plan” and budget for the ensuing calendar year. Notwithstanding the foregoing requirements, Provider will make commercially reasonable efforts to meet with and get feedback from the COMMISSION as required above, but shall not be in default of the foregoing requirements due to scheduling conflicts and/or the inability of COMMISSION to place Provider on its agenda for meetings in the applicable months. d. Renewal of Agreement 3 In advance of the VILLAGE’S annual budget process in the calendar year prior to the calendar year in which this Agreement or any extension thereof will terminate, COMMISSION will provide a recommendation to extend or terminate this Agreement based upon the results of the COMMISSION reviews of PROVIDER. V. VILLAGE ROOM TAX COLLECTION The VILLAGE shall be solely responsible for the collection of all room tax as permitted by Section 66.0615 of the Statutes. The VILLAGE shall also be solely responsible for all reporting requirements to the Wisconsin Department of Revenue as set forth in Wisconsin Statutes Section 66.0615, and any and all penalties and interest that may be imposed as a result of the VILLAGE’S failure to so timely report, unless such failure is due to PROVIDER’S failure to timely report to the VILLAGE as required by this Agreement, in which event the PROVIDER shall promptly reimburse the VILLAGE for any and all such penalties and interest. The VILLAGE’S financial responsibility to PROVIDER shall be limited to the amounts and allocation procedures outlined in Village ordinances. Funds to meet the obligations contained herein shall come from the VILLAGE’S room taxes collections. The VILLAGE’S funding is subject to and shall be made in compliance with all state laws. In the event the VILLAGE’S revenues from the room tax are insufficient to meet the amount of VILLAGE revenues anticipated in the approved Budget, the VILLAGE shall not be responsible to PROVIDER for any amounts in excess of the actual room taxes collected, regardless of the original amount budgeted. The PROVIDER may use its reserves, if any, at its discretion to supplement its budget in the event collection of room taxes does not meet budgeted projections. The VILLAGE shall provide funding to PROVIDER pursuant to this Agreement on a quarterly basis within 45 days following collection of that quarter’s room tax. The PROVIDER agrees that all expenditures made by PROVIDER of payments made to PROVIDER under this Agreement shall be made in accordance with the provisions of Section 66.0615 of the Statutes. Nothing in this Agreement shall prohibit PROVIDER from seeking and obtaining revenues from other sources. Within 45 days of the last day of each calendar quarter, the VILLAGE shall furnish to PROVIDER quarterly reports of all room tax charges that the VILLAGE collected during such quarter. The VILLAGE further agrees to timely inform the PROVIDER if a hotel property is delinquent in payment of room taxes. The VILLAGE further agrees to keep the PROVIDER reasonably informed as to its collection efforts. Interest, penalties and costs of collection accrue to the Village of Oregon Finance Department. VI. TOURISM ENTITY COMPOSITION PROVIDER may provide services as required under this Agreement through a committee (the “Committee”). PROVIDER will submit to the V ILLAGE, as part of the Annual Report, a written list of each member of the governing body of the PROVIDER and if the PROVIDER determines to provide its services through a Committee, each member of the Committee, the name of the business such member operates or is employed by, if any. In addition, PROVIDER agrees that the governing body shall invite one owner or operator of a lodging facility to participate on the committee. PROVIDER shall give VILLAGE written notice of the initial list within ten (10) days of the date this Agreement is signed and within ten (10) days after any changes in members of the PROVIDER or Committee is made. In the event the Committee or the governing body of PROVIDER does not have a member who is an owner or operator of a lodging facility it shall not be a default of this Agreement so long as the PROVIDER extended an invite annually. VII. ADMINISTRATION AND NOTICE The VILLAGE Administrator w ill administer thi s agreement on behalf of the VILLAGE. All written notices shall be sent to the attention of the VILLAGE Administrator at Village Hall, 101 Alpine Parkway, Oregon, WI 53575. This Agreement will be administered on behalf of the PROVIDER by the Executive Director of the PROVIDER or person designated by the Board of Directors of the PROVIDER. All notices shall be directed to the attention of the PROVIDER at: 101 Alpine Parkway, Suite 204, Oregon, WI 53575 or at such other address as PROVIDER may advise the VILLAGE. In the event that the Executive Director position of PROVIDER becomes vacant, the President of the Board of Directors of PROVIDER will provide immediate written notice of the vacancy to the VILLAGE Administrator and shall provide VILLAGE with immediate written notice when such vacancy is filled. VIII. INSURANCE 4 Throughout the term of this Agreement PROVIDER shall maintain insurance as specified below. PROVIDER shall furnish COMMISSION a certificate of insurance in form satisfactory to COMMISSION no later than forty- five (45) days following the execution of this Agreement. The certificate shall be accompanied by a notice endorsement guaranteeing 30 day written notice of cancellation, nonrenewal, or material change in the insurance coverage. The VILLAGE shall be named as an additional insured, except as to the PROVIDER’S professional errors and omissions policy. General Liability $1,000,000 / $1,000,000 with Copyright and Trademark Infringement Rider Hired and Non-Owned Automobile $1,000,000 / $2,000,000 Workers Comp As required by Wisconsin State Statutes. Directors & Officers Liability Dishonesty Bond $500,000 IX. TERMINATION VILLAGE and PROVIDER retain the right to terminate this Agreement on thirty (30) days’ notice for any material failure of the other party to timely comply with its obligations imposed under this Agreement. In the event a party reasonably determines that the other party has materially breached its obligations under this Agreement, it shall give the breaching party thirty (30) days written notice and opportunity to cure before this Agreement may be terminated (or, if said breach cannot reasonably be cured within said 30-day period, such additional period as may be necessary to cure said breach provided the breaching party is diligently pursuing a cure of said breach). Provided, however, no opportunity to cure shall be necessary in the event PROVIDER fails to provide VILLAGE with information to permit the VILLAGE reasonable opportunity to comply with its reporting obligations under Section 66.0615 Statutes. X. STANDARD OF CARE PROVIDER and VILLAGE will follow generally accepted industry practices, professional standards and guidelines in the performance of its obligations under this Agreement. XI. INDEMNIFICATION AND HOLD HARMLESS Each party shall be responsible for the consequences of its own acts, errors, or omissions and those of its employees, officers, officials, agents, boards, committees, commissions, agencies, and representatives and shall be responsible for any losses, claims, and liabilities which are attributable to such acts, errors, or omissions including providing its own defense. In situations including joint liability, each party will be responsible for the consequences of its own acts, errors, or omissions and those of its employees, officers, officials, agents, boards, committees, commissions, agencies, and representatives. It is not the intent of the parties to waive any statutory protections or impose liability beyond that imposed by Wisconsin state statutes. XII. INDEPENDENT CONTRACTOR It is agreed that PROVIDER at all times shall be considered an independent contractor in the performance of its duties under this Agreement, and its employees and agents shall not be considered employees of the VILLAGE for any purpose whatsoever. Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties. XIII. LICENSES AND PERMITS PROVIDER shall be responsible for obtaining any licenses or permits required to perform its obligations under this Agreement. XIV. RECORDS PROVIDER shall keep all of its records arising out of this agreement for a period of seven (7) years after receipt of the final payment under this Agreement. PROVIDER understands that such records may be subject to the provisions of Wisconsin Public Records Law. XV. ASSIGNMENT AND SUBCONTRACTING 5 Subcontracting or assignment by PROVIDER of the full and complete services described in this Agreement or the full and complete administrative and operational functions of this Agreement to a third party without the express written approval of the COMMISSION, is prohibited. Nothing in this Agreement prohibits the PROVIDER from subcontracting or assigning portions of the services or functions described in this Agreement to a third party with the express written consent of the COMMISSION, which consent shall not be unreasonably withheld. XVI. APPLICABLE LAW This Agreement shall be governed by and construed according to the laws of the State of Wisconsin and the ordinances and the rules and regulations of the VILLAGE. Any lawsuits related to or arising out of disputes under this agreement shall be commenced and tried in the Circuit Court of Dane County, Wisconsin, and the VILLAGE and PROVIDER shall submit to the jurisdiction of the Circuit Court for such lawsuits. The PROVIDER shall comply with all local, state and federal laws and regulations applicable to this Agreement and applicable to the goods and services provided under this Agreement. XVII. NONDISCRIMINATION In connection with the performance of work under this Agreement, the PROVIDER agrees not to discriminate against any employee or applicant for employment because of age, race, religion, color, marital status, sexual orientation, sex, disability, national origin or ancestry. This provision must be included in all subcontracts. XVIII. SOLE AGREEMENT This document contains the entire Agreement between the parties. It may not be modified except by a written agreement signed by the duly authorized agents of the VILLAGE and the PROVIDER. In the event of a conflict between this Agreement and any Exhibit, the terms of this document shall control. XIX. WAIVER One or more waivers by any party of any term of the Agreement will not be construed as a waiver of a subsequent breach of the same or any other term. The consent or approval given by any party with respect to any act by the other party requiring such consent or approval shall not be deemed to waive the need for further consent or approval of any subsequent similar act by such party. XX. CONTINGENCY ASSIGNMENT OF CONTRACTS VILLAGE acknowledges that PROVIDER will be entering into certain contracts with third parties in connection with providing the Scope of Services, and that said contracts may extend beyond the term of this Agreement (collectively, the “Provider Contracts”). In the event VILLAGE elects not to renew this Agreement pursuant to Section III above, or otherwise terminates this Agreement as provided in this Agreement, each Provider Contract that relates to any Scope of Services shall automatically be assigned by PROVIDER to VILLAGE effective as the expiration or earlier termination of this Agreement. VILLAGE agrees to assume, and PROVIDER shall have no responsibility for, PROVIDER’S rights and obligations under the Provider Contracts that accrue subsequent to the expiration or earlier termination of this Agreement. VILLAGE’S obligation to assume PROVIDER’S financial obligations for any contract entered into by Provider that extends beyond the term of this Agreement as described in Section III shall be applicable only if the contract when entered into contained a term in excess of the term remaining on this Agreement and: a. if the financial obligations under said contract was less than $2,500, the contract was approved by the Village Administrator; b. if the financial obligations under said contract was at least $2,500 but less than $25,000, the contract was approved by the Village President; and c. if the financial obligations under said contract were more than $25,000, the contract was approved by the Village Board. XXI. OWNERSHIP AND CONFIDENTIALITY OF DOCUMENTS Subject to Section 19.31 to 19.39 of the Statutes, all of the reports, information and data, prepared or assembled by the PROVIDER under this Agreement are the joint property of the VILLAGE and PROVIDER and are confidential except for persons using such reports, information and data in the discharge of duties imposed by law or the duties of their office or by order of a court. 6 XXII. OWNERSHIP AND CONFIDENTIALITY OF CREATIVE PRODUCTS AND MARKETING CONCEPTS All of the diagrams, plans, creative artwork, advertisements, promotional pieces and marketing concepts prepared or assembled by the PROVIDER (collectively, the “Advertising Materials”) to provide the tourism and hospitality promotion services under this Agreement are the joint property of the PROVIDER and the VILLAGE. As to the VILLAGE, the Advertising Materials constitute work specially ordered and commissioned for use as contribution to a collective work and are a work made for hire pursuant to U.S. copyright law. If any Advertising Materials, or any portion thereof, are not considered a work made for hire, or if PROVIDER may be entitled to claim any other unique or sole ownership interest in the Advertising Materials, PROVIDER hereby irrevocably transfers, grants, conveys, and assigns to the VILLAGE all of PROVIDER’S worldwide right, title and interest in and to such Advertising Materials, under patent, copyright, trade secret and trademark law, in perpetuity or for the longest period otherwise permitted by law. PROVIDER shall perform any acts that may be deemed reasonably necessary or desirable by VILLAGE to evidence more fully the joint ownership of the Advertising Materials by PROVIDER. To the extent that PROVIDER incorporates any PROVIDER intellectual property into the Advertising Materials, PROVIDER hereby grants to VILLAGE a worldwide, irrevocable, perpetual, royalty-free, nonexclusive right and license to use, modify, translate, broadcast, display, perform and reproduce such intellectual property and to prepare derivative works based on Advertising Materials, and to authorize its agents, subcontractors or employees to do any or all of the foregoing. Additionally, VILLAGE may transfer its license to, or may sublicense, any such intellectual property to the extent incorporated into the Advertising Materials, if VILLAGE transfers or sublicenses such Advertising Materials. To the fullest extent allowable under any applicable law, PROVIDER hereby irrevocably waives or assigns to VILLAGE any and all right of “droit moral” or “moral rights” or similar rights which PROVIDER may now or later have in the Advertising Materials and any other works now or hereafter created containing the Advertising Materials. PROVIDER agrees that the consideration provided in this Agreement is adequate and equitable as to each and every one of the rights granted herein to VILLAGE. Notwithstanding anything to the contrary herein contained, the VILLAGE agrees for itself, its agents, subcontractors and employees that the Advertising Materials may only be used by the VILLAGE to promote itself for tourism and hospitality services. [Signatures on following page] 7 IN WITNESS HERETO, THE DULY AUTHORIZED AGENTS OF THE PARTIES AFFIX THEIR SIGNATURES. Oregon Area Chamber of Commerce, Inc., PROVIDER By: _______________________________________________ Date: ____________________ (Name) Title: _____________________________________________ By: _______________________________________________ Date: ____________________ (Name) Title: _____________________________________________ Village of Oregon: By: _______________________________________________ Date: ____________________ Village President By: _______________________________________________ Date: ____________________ Village Clerk 8 EXHIBIT A SCOPE OF TOURISM AND TOURISM DEVELOPMENT SERVICES between the Village of Oregon, Wisconsin and the Oregon Area Chamber of Commerce, Inc. 1. Mission Statement. “The mission of the Oregon Area Chamber of Commerce (the “PROVIDER”) is to stimulate economic growth in the community by increasing awareness along with visitor volume and expenditures to its hotels, restaurants, retail and attractions through marketing, promotion and sales efforts.” 2. General Description of the Scope of Services. The PROVIDER agrees to provide staffing and subcontracted services, as it deems necessary, to meet the mission of the organization for tourism promotion and tourism development for the Village of Oregon (the “VILLAGE”), which shall include but not be limited to the following services and activities: • Accomplish similar book of work with regard to corporate and leisure activities as has previously existed while expanding new opportunities. • Village of Oregon Tourism Commission (“COMMISSION”) shall be listed as sponsor of corporate and leisure tourism activities funded by the Village’s hotel room tax dollars. • Maintain partnerships with GMCVB & MASC at a minimum funding level of 17% of the 70% allocated to the PROVIDER, and such funding provides for VILLAGE membership in each organization. • Consistent branding and messaging of the VILLAGE and PROVIDER including graphic design assistance for COMMISSION marketing materials like advertisements, invitations, displays, etc. related to corporate development tourism. • Village Administrator shall be Ex-Officio Member of PROVIDER Board and available as resource to the PROVIDER Tourism Committee. • Assist tourism and hospitality consumers and provide information in a positive, timely, and effective manner. • Maintain all financial and contractual record-keeping in accordance with the Agreement and law. • PROVIDER Board and Tourism Committee minutes are available upon request. • Staff the PROVIDER office and events as needed in order to maintain operations and provide service for consumers. • Maintain and update all promotional materials ensuring information is current and readily available. • Maintain and enhance all advertising, promotions and marketing via print, online, social and PROVIDER web presence. Ensure that best practices are in place in order to produce the highest rate of return on all forms of advertising, marketing and promotions. • Maintain relationships with industry and funding partners for input on overall promotions and ways in which to meet the organization’s mission. • Assist with the overall promotion of Oregon including public events and activities. Annually sponsor and support events that are decided upon by the PROVIDER’s Board of Directors and Tourism Committee with input from Village COMMISSION funding partners through annual work plan that best meet the mission of the organization, while allowing for flexibility for new activities and events not anticipated in the work plan. • Partner, when feasible, with industry and community partners to advertise creative packages designed to increase consumer expenditures in the VILLAGE including retail, restaurant and hotel expenditures. • Analyze events, advertising and marketing annually to establish the best return on investments and establish plans for improvements. • It is understood by the VILLAGE that the PROVIDER, at its option, may create and maintain a financial reserve fund for the organization. PROVIDER will report annually any changes to the reserve fund policy that are in place at the time of the Agreement and the status of the funds to the COMMISSION during the annual report presentation. 9 3. Staff and Operating Expenses. The PROVIDER agrees to provide the staff, office space, meeting space, operating expenses and other costs associated with the administrative support of tourism and hospitality, which are necessary to perform its duties and responsibilities under this Agreement. PROVIDER may use the compensation received from the VILLAGE under this Agreement to pay for the costs and expenses of said staff, office space, meeting space, operating expenses and other costs. PROVIDER’S interaction with the VILLAGE shall be through COMMISSION, 101 Alpine Parkway, Oregon, WI 53575, c/o Village Administrator. 4. Reporting. PROVIDER shall use commercially reasonable efforts to include the following information in the Annual Report or other reports outlined in Section IV of the attached agreement. The parties acknowledge that the following information is not always readily available, so PROVIDER will report such information to the VILLAGE when and to the extent such information becomes available to PROVIDER: • Data related to visitor inquiries. • Data related to web traffic via oregonwi.com and how it correlates to purchased advertising and/or other marketing campaigns. • Updates on workplan. • Updates on additional projects or opportunities not outlined in the current workplan and potential budget impact. • Updates on inquiries related to leisure development, corporate development or brand extension opportunities. • Updates on professional development related to growing Oregon Tourism economy. • Updates on growing Oregon’s network and relationships in the tourism industry. • Updates on collaboration with our regional partners, MASC, GMCVB and Wisconsin Dept. of Tourism. • Updates on collaboration with our Oregon Hotel/Lodging Properties. Tourism Manager Oregon Area Chamber of Commerce In Partnership with the Village of Oregon Tourism Commission Location: Oregon, Wisconsin Position Summary The Tourism Manager is responsible for leading tourism development, destination marketing, event support, and visitor engagement efforts for Oregon, Wisconsin. This position works in partnership with the Oregon Area Chamber of Commerce and the Village of Oregon Tourism Commission to increase overnight stays, attract visitors, support local businesses, and strengthen Oregon’s position as a regional destination. The Tourism Manager will focus on initiatives that promote Oregon’s restaurants, bars, retail businesses, lodging partners, entertainment options, community events, recreational assets, and visitor experiences. This role requires strong marketing ability, event coordination, relationship-building, strategic planning, and measurable execution. The primary goal of this position is to drive tourism activity that creates economic impact for the Oregon area, with a clear focus on increasing room nights, visitor spending, business engagement, and regional awareness. Key Responsibilities 1. Tourism Strategy & Commission Alignment The Tourism Manager will help develop and execute tourism initiatives that support the goals of the Village of Oregon Tourism Commission and the Oregon Area Chamber of Commerce. Responsibilities include: • Develop and implement tourism plans that support the Tourism Commission’s goals, priorities, and funding objectives. • Identify opportunities to increase overnight stays, visitor traffic, and tourism-related economic activity. • Support and enhance existing tourism activities, community events, and visitor experiences. • Work closely with Chamber leadership, Village staff, and the Tourism Commission to ensure alignment, accountability, and measurable results. • Provide strategic recommendations for tourism growth, marketing priorities, event development, and partnership opportunities. • Maintain a clear understanding of Oregon’s tourism assets, business community, lodging capacity, and regional competitive advantages. 2. Destination Marketing & Promotion The Tourism Manager will lead marketing efforts that promote Oregon as a place to visit, stay, eat, drink, shop, and experience. Responsibilities include: • Create and execute marketing campaigns that promote Oregon’s dining, nightlife, retail, lodging, recreation, entertainment, and events. • Manage and improve Oregon tourism-related digital platforms, including website content, social media, email marketing, online listings, and visitor-facing materials. • Develop visitor guides, itineraries, event promotions, business spotlights, and seasonal tourism campaigns. • Promote local businesses in a way that encourages visitor spending and extended stays. • Build regional awareness of Oregon through consistent branding, storytelling, digital content, and strategic advertising. • Coordinate marketing efforts with Chamber initiatives, Village priorities, and tourism-related events. • Track marketing performance and adjust campaigns based on measurable results. 3. Event Development, Recruitment & Management The Tourism Manager will help develop, attract, support, and evaluate events that bring visitors into Oregon and create opportunities for overnight stays. Responsibilities include: • Research potential events, tournaments, festivals, conferences, performances, and activities that could be hosted in Oregon. • Build partnerships with event organizers, venues, local businesses, lodging providers, and community organizations. • Assist with recruiting and negotiating events that have the potential to increase visitor traffic and hotel stays. • Support the planning, coordination, marketing, advertising, and execution of local events and festivals. • Assist with Chamber events as needed, including networking events, golf outings, community events, and member activities. • Help develop event budgets and evaluate event success based on attendance, business participation, sponsorship revenue, visitor traffic, and overnight stay potential. • Assist with contract negotiation, venue booking, entertainment coordination, vendor communication, and sponsor fulfillment. • Coordinate with Village staff regarding permits, licensing, food and beverage needs, equipment, supplies, logistics, and public safety requirements. • Help manage events from pre-planning through execution, post-event review, and improvement planning. 4. Business & Partnership Engagement The Tourism Manager will serve as a connector between the Chamber, Tourism Commission, local businesses, lodging partners, event organizers, and regional tourism stakeholders. Responsibilities include: • Build and maintain strong relationships with restaurants, bars, retailers, lodging providers, attractions, venues, and entertainment partners. • Work with businesses to develop tourism packages, promotions, visitor experiences, and collaborative marketing opportunities. • Secure sponsorships and business participation for tourism initiatives, events, and promotional campaigns. • Collaborate with meeting facilities, sporting venues, entertainment spaces, and community facilities to attract events to Oregon. • Communicate regularly with local business organizations and community partners to ensure coordinated tourism promotion. • Identify business needs, visitor trends, and opportunities to strengthen the local tourism economy. • Represent the Chamber and tourism efforts in a professional, positive, and proactive manner. 5. Sales, Hospitality & Visitor Services The Tourism Manager will support visitor inquiries, tourism leads, and hospitality partnerships with the goal of converting interest into actual visits and overnight stays. Responsibilities include: • Manage incoming tourism-related inquiries and provide information on lodging, venues, attractions, dining, shopping, and events. • Respond professionally and promptly to event leads, visitor questions, group inquiries, and tourism opportunities. • Conduct quarterly meetings with local hotel partners to review occupancy trends, visitor activity, event opportunities, and strategies to increase room nights. • Maintain active involvement in tourism, hospitality, chamber, and economic development organizations that support overnight stays and visitor growth. • Help develop visitor-facing resources that make it easy for people to plan a trip to Oregon. • Support the creation of packages, itineraries, and business collaborations that encourage visitors to stay longer and spend locally. 6. Data, Reporting & Performance Analysis The Tourism Manager will be responsible for tracking, reporting, and evaluating tourism performance. Responsibilities include: • Track tourism metrics including overnight stays, hotel occupancy trends, visitor engagement, campaign performance, event attendance, sponsorship revenue, and business participation. • Evaluate the effectiveness of marketing campaigns, events, partnerships, and visitor initiatives. • Provide regular updates and reports to Chamber leadership and the Tourism Commission. • Use data to recommend improvements, prioritize investments, and measure return on tourism efforts. • Maintain organized records of campaigns, events, budgets, sponsorships, partnerships, and performance results. • Prepare summaries for meetings, funding discussions, annual planning, and strategic reviews. Qualifications The ideal candidate will have a strong combination of marketing, event coordination, relationship-building, and project management experience. Required qualifications include: • Bachelor’s degree in marketing, tourism, hospitality, communications, business, economic development, or a related field, or equivalent professional experience. • 2 to 5+ years of experience in tourism, marketing, hospitality, event management, chamber work, community development, or economic development. • Strong organizational and project management skills. • Excellent written and verbal communication skills. • Strong relationship-building ability with businesses, public partners, vendors, sponsors, and community stakeholders. • Experience with digital marketing, social media, email marketing, content creation, and basic analytics. • Ability to work independently while also collaborating with multiple organizations and stakeholders. • Ability to manage multiple projects, deadlines, events, and priorities. • Professional judgment, accountability, and a high level of follow-through. • Knowledge of Oregon, Wisconsin and the surrounding region is preferred. Preferred Skills Preferred experience includes: • Destination marketing, tourism development, or chamber of commerce experience. • Event planning, event recruitment, and sponsorship development. • Experience working with municipal partners, commissions, boards, or public-private partnerships. • Familiarity with CRM systems, email marketing platforms, social media scheduling tools, website platforms, and analytics tools. • Experience creating promotional materials, visitor guides, itineraries, and business-focused marketing content. • Comfort speaking with business owners, elected officials, public staff, vendors, sponsors, and community members. Goals & Success Metrics The success of this position will be measured by clear tourism, marketing, event, and business engagement outcomes. Primary goals include: • Increase overnight stays in Oregon year-over-year. • Increase visitor traffic to Oregon-area businesses, events, and attractions. • Strengthen engagement with local restaurants, bars, retailers, lodging providers, and entertainment venues. • Expand regional awareness of Oregon as a visitor destination. • Grow events and partnerships that drive measurable tourism activity. • Improve coordination between the Chamber, Tourism Commission, Village staff, businesses, and event partners. • Build repeatable systems for tourism marketing, event evaluation, sponsorship growth, and visitor engagement. • Provide consistent reporting that demonstrates tourism impact and accountability. Potential performance metrics may include: • Hotel room nights generated or influenced. • Hotel occupancy trends during key events. • Event attendance and visitor estimates. • Sponsorship revenue secured. • Number of tourism campaigns launched. • Digital engagement, website traffic, email performance, and social media reach. • Business participation in tourism campaigns and events. • Number of visitor inquiries, leads, or event opportunities managed. • Post-event economic impact summaries. • Year-over-year growth in tourism-related activity. Compensation & Benefits Compensation will be commensurate with experience, qualifications, and final scope of responsibilities. Benefits may be offered based on organizational policy and employment classification. Position Impact The Tourism Manager plays a critical role in strengthening Oregon’s visitor economy. This position supports local businesses, increases community visibility, improves event impact, and helps position Oregon as a vibrant, welcoming, and growing regional destination. Through strategic marketing, strong partnerships, event development, and measurable execution, the Tourism Manager will help turn Oregon’s local assets into meaningful tourism growth. Reporting Structure The Tourism Manager will be employed by or operate under the direction of the Oregon Area Chamber of Commerce, while working in close partnership with the Village of Oregon Tourism Commission. The position will report directly to Chamber leadership for day-to-day responsibilities, scheduling, performance management, and operational oversight. Tourism-related priorities, funding alignment, and strategic objectives will be coordinated with the Village of Oregon Tourism Commission. The Tourism Manager is expected to maintain clear communication with Chamber leadership, the Tourism Commission, Village staff, local businesses, and community partners. That protects everyone. It keeps the role clean, avoids political confusion, and makes sure the person knows who actually manages them day to day.