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Page 1 of 1 Pursuant to Wis. Stats. § 19.84, notice is hereby given to the public by the Chairperson of the Oregon Area Fire-EMS District Commission, the Town Chairpersons of the Town of Dunn, Town of Oregon, and Town of Rutland, and the Village President of Oregon that the following meeting will be held: Meeting: Joint Meeting of the Oregon Area Fire-EMS District Commission, the Town Boards of Dunn, Oregon, and Rutland and the Village Board of Oregon Date: Wednesday, September 30, 2026 Location: Oregon Village Hall – Community Room, 101 Alpine Parkway, Oregon, WI 53575 Time: 6:30 PM Note: Any person who has a qualifying disability as defined by the Americans with Disabilities Act that requires the meeting or materials at the meeting to be in an accessible location or format must contact the Village Clerk at (608) 835 -3118, 101 Alpine Parkway , Oregon, Wisconsin, at least twenty -four (24) hours prior to the commencement of the meeting so that any necessary arrangements can be made to accommodate each request. AGENDA 1) Call to Order and Roll Call – Oregon Area Fire-EMS District Commission, Town Board of Dunn, Town Board of Oregon, Town Board of Rutland, and Village Board of Oregon. 2) Business (items are for discussion and / or possible action). a) Review and approval of Oregon Area Fire - EMS District 2027 Budget i. Review of the Approved 10 Year Capital Improvement Plan. b) Updates on future fire station building project. i. Presentation from Tim Higgins. ii. Presentation by Wendel/Five Bugles Design iii. Option discussion for next steps moving forward. 3) Public Comment. 4) Announcements. a) 2028 Budget Joint Meetings planned for Wednesday, July 28, 202 7, and Wednesday, September 29, 2027, at 6:30 pm in the Oregon Village Hall Community Room. 4) Adjournment of all Boards. Page 1 of 1 Pursuant to Wis. Stats. § 19.84, notice is hereby given to the public by the Chairperson of the Oregon Area Fire-EMS District Commission, the Town Chairpersons of the Town of Dunn, Town of Oregon, and Town of Rutland, and the Village President of Oregon that the following meeting will be held: Meeting: Joint Meeting of the Oregon Area Fire-EMS District Commission, the Town Boards of Dunn, Oregon, and Rutland and the Village Board of Oregon Date: Wednesday, September 30, 2026 Location: Oregon Village Hall – Community Room, 101 Alpine Parkway, Oregon, WI 53575 Time: 6:30 PM Note: Any person who has a qualifying disability as defined by the Americans with Disabilities Act that requires the meeting or materials at the meeting to be in an accessible location or format must contact the Village Clerk at (608) 835 -3118, 101 Alpine Parkway , Oregon, Wisconsin, at least twenty -four (24) hours prior to the commencement of the meeting so that any necessary arrangements can be made to accommodate each request. AGENDA 1) Call to Order and Roll Call – Oregon Area Fire-EMS District Commission, Town Board of Dunn, Town Board of Oregon, Town Board of Rutland, and Village Board of Oregon. 2) Business (items are for discussion and / or possible action). a) Review and approval of Oregon Area Fire - EMS District 2027 Budget i. Review of the Approved 10 Year Capital Improvement Plan. b) Updates on future fire station building project. i. Presentation from Tim Higgins. ii. Presentation by Wendel/Five Bugles Design iii. Option discussion for next steps moving forward. 3) Public Comment. 4) Announcements. a) 2028 Budget Joint Meetings planned for Wednesday, July 28, 202 7, and Wednesday, September 29, 2027, at 6:30 pm in the Oregon Village Hall Community Room. 4) Adjournment of all Boards. Oregon Fire & EMS District Budget Worksheet - Fire District Page: 1 Period: 11/26 Sep 25, 2026 09:52AM Report Criteria: Accounts to include: With balances or activity Budget note year end periods: Future year Print FUND Titles Page and Total by FUND Print SOURCE Titles Total by SOURCE Print COST CATEGORY Titles Total by COST CATEGORY All Segments Tested for Total Breaks 2025-25 2026 2026 2027 2027 Pct Prior year Current year Current year Dept Head FY Adopted Change Account Number Account Title Actual Budget Actual Budget Budget GENERAL FUND INTERGOVERNMENTAL AID 100-43250 FEMA GRANT 59,912.00 .00 .00 59,912.00 .00 .00 100-43251 WI CERTIFIED EXPENDITURE PRGRM .00 35,000.00 .00 18,000.00 .00 48.57- 100-43425 FIRE INS DUES VILLAGE OF OREGO 80,217.15 60,500.00 60,893.48 85,000.00 .00 40.50 100-43426 FIRE INS DUES TOWN OF OREGON 24,272.97 17,600.00 24,976.28 24,000.00 .00 36.36 100-43427 FIRE INS DUES TOWN OF DUNN 12,551.14 8,800.00 13,669.64 13,000.00 .00 47.73 100-43428 FIRE INS DUES TOWN OF RUTLAND 5,316.68 4,400.00 5,585.68 5,000.00 .00 13.64 100-43522 EMS FUNDING ASSISTANCE PROGRA 62,669.26 10,000.00 .00 55,000.00 .00 450.00 100-43528 STATE AID EMERGENCY GOVERMEN .00 1,000.00 .00 1,000.00 .00 .00 Total INTERGOVERNMENTAL AID: 244,939.20 137,300.00 105,125.08 260,912.00 .00 90.03 FINES AND FORFEITURES 100-45110 INSPECTION FEES .00 5,000.00 250.00 5,000.00 .00 .00 Total FINES AND FORFEITURES: .00 5,000.00 250.00 5,000.00 .00 .00 PUBLIC CHARGES FOR SERVICES 100-46100 OTHER PUBLIC CHARGES 5.00 .00 10.00 .00 .00 .00 100-46230 EMS REVENUE 1,818,592.15 1,505,640.00 1,317,278.02 1,650,000.00 .00 9.59 100-46231 BAD DEBT EXPENSES 680,196.31- 1,000,000.00- 944,705.48- 950,000.00- .00 5.00- 100-46235 CPR CLASS REVENUE 1,880.00 2,000.00 720.00 2,000.00 .00 .00 100-46245 RACETRACK REVENUE 20,410.00 22,000.00 8,360.00 23,000.00 .00 4.55 100-46250 EMS SERVICES 4,745.00 14,000.00 760.00 10,000.00 .00 28.57- Total PUBLIC CHARGES FOR SERVICES: 1,165,435.84 543,640.00 382,422.54 735,000.00 .00 35.20 CHARGES FOR INTERGOVERNMENTAL 100-47200 HIGHWAY RESPONSES 15,491.70 20,000.00 12,389.00 20,000.00 .00 .00 100-47325 VILLAGE OF OREGON 935,011.00 936,350.00 936,350.00 954,267.00 .00 1.91 100-47326 TOWN OF OREGON 252,862.00 253,519.00 253,519.00 250,043.00 .00 1.37- 100-47327 TOWN OF DUNN 137,640.00 149,367.00 149,367.00 151,392.00 .00 1.36 100-47328 TOWN OF RUTLAND 65,108.00 64,016.00 64,016.00 64,808.00 .00 1.24 100-47331 VILLAGE OF OREGON - CAPITAL 113,462.00 155,941.00 155,941.00 203,683.00 .00 30.62 100-47332 TOWN OF OREGON - CAPITAL 30,685.00 42,222.00 42,222.00 53,370.00 .00 26.40 100-47333 TOWN OF DUNN - CAPITAL 16,702.00 24,876.00 16,702.00 32,314.00 .00 29.90 100-47334 TOWN OF RUTLAND - CAPITAL 7,901.00 10,661.00 10,661.00 13,833.00 .00 29.75 Total CHARGES FOR INTERGOVERNMENTAL: 1,574,862.70 1,656,952.00 1,641,167.00 1,743,710.00 .00 5.24 MISCELLANEOUS INCOME 100-48100 INTEREST INCOME 75,238.69 25,000.00 36,119.17 40,000.00 .00 60.00 100-48300 SALE OF PROPERTY 2,335.50 .00 900.00 1,000.00 .00 .00 Oregon Fire & EMS District Budget Worksheet - Fire District Page: 2 Period: 11/26 Sep 25, 2026 09:52AM 2025-25 2026 2026 2027 2027 Pct Prior year Current year Current year Dept Head FY Adopted Change Account Number Account Title Actual Budget Actual Budget Budget 100-48400 INSURANCE REFUND .00 .00 49,795.46 .00 .00 .00 100-48500 DONATION 100.00 .00 .00 500.00 .00 .00 100-48505 FIRE STATION DONATION 4,060.00 .00 .00 .00 .00 .00 100-48520 GENERAL DONATIONS 12,520.00 .00 5,750.00 3,000.00 .00 .00 100-48610 MISCELLANEOUS 312.00 .00 2,041.46 2,000.00 .00 .00 Total MISCELLANEOUS INCOME: 94,566.19 25,000.00 94,606.09 46,500.00 .00 86.00 OTHER FINANCING SOURCES 100-49300 UNAPPROPRIATED FB APPLIED .00 216,300.00 .00 .00 .00 100.00- Total OTHER FINANCING SOURCES: .00 216,300.00 .00 .00 .00 100.00- PUBLIC SAFETY 100-52200-110 FIRE CHIEF SALARY 114,190.79 117,106.00 79,763.24 119,448.00 .00 2.00 100-52200-111 FIRE OPERATION SALARIES 536,995.83 587,059.00 402,016.60 690,486.00 .00 17.62 100-52200-113 FIRE STRAIGHT TIME 7,444.61 5,000.00 3,671.69 5,000.00 .00 .00 100-52200-114 FIRE OVERTIME 20,840.30 25,000.00 21,896.49 25,000.00 .00 .00 100-52200-131 FIRE FICA 81,314.36 79,975.00 59,177.71 91,335.00 .00 14.20 100-52200-132 FIRE MEDICARE 19,017.31 18,704.00 13,840.00 21,361.00 .00 14.21 100-52200-133 FIRE RETIREMENT 160,077.87 131,526.00 115,188.61 167,916.00 .00 27.67 100-52200-134 FIRE HEALTH INSURANCE 143,503.92 179,577.00 92,612.52 191,754.00 .00 6.78 100-52200-143 FIRE LIFE INS/INC CONTINUATION 1,551.89 1,450.00 975.83 1,922.00 .00 32.55 100-52200-150 EMS MEDICAL DIRECTOR 17,000.04 16,500.00 11,569.70 17,000.00 .00 3.03 100-52200-152 FIRE VOLUNTEER INTERN 7,975.00 20,000.00 6,450.00 20,000.00 .00 .00 100-52200-153 FIRE VOLUNTEER REIMBURSEMENT 576,517.42 500,000.00 442,139.98 500,000.00 .00 .00 100-52200-155 FIRE VOLUNTEER TRAINING REIMB 24,738.98 12,000.00 28,055.51 16,000.00 .00 33.33 100-52200-190 FIRE UNEMPLOYMENT .00 .00 184.11- .00 .00 .00 100-52200-193 FIRE WORKERS COMPENSATION 27,465.75 35,000.00 21,048.05 34,000.00 .00 2.86- 100-52200-210 FIRE CONTRACTED SERVICES 101,346.03 85,000.00 93,146.64 100,000.00 .00 17.65 100-52200-215 FIRE LEGAL 1,662.00 10,000.00 10,576.60 10,000.00 .00 .00 100-52200-216 FIRE AUDIT 10,800.00 8,500.00 10,800.00 11,000.00 .00 29.41 100-52200-227 FIRE CONTINGENCY .00 5,000.00 .00 .00 .00 100.00- 100-52200-310 FIRE OFFICE SUPPLIES 5,582.02 4,500.00 4,564.77 5,500.00 .00 22.22 100-52200-312 FIRE COMPUTERS 8,175.99 4,600.00 .00 5,000.00 .00 8.70 100-52200-322 FIRE BOOKS .00 3,000.00 .00 1,000.00 .00 66.67- 100-52200-325 FIRE DUES 956.04 1,500.00 746.00 1,200.00 .00 20.00- 100-52200-330 FIRE TRAINING 10,427.52 20,000.00 6,562.78 15,000.00 .00 25.00- 100-52200-331 FIRE INTERN ED REIMB. 2,956.84 8,000.00 3,196.03 10,000.00 .00 25.00 100-52200-332 INTERN TRAINING 4,761.24 8,000.00 3,900.71 5,000.00 .00 37.50- 100-52200-335 FIRE PUBLIC EDUCATION 2,282.17 1,500.00 899.94 5,000.00 .00 233.33 100-52200-340 FIRE OPERATING SUPPLIES 90,795.45 50,000.00 61,967.89 95,000.00 .00 90.00 100-52200-341 FIRE UNIFORMS 6,004.84 6,000.00 2,640.02 6,500.00 .00 8.33 100-52200-342 EMS OXYGEN 3,766.85 2,000.00 3,461.22 3,500.00 .00 75.00 100-52200-343 FIRE COMMUNICATION REPAIRS 353.00 4,000.00 .00 2,500.00 .00 37.50- 100-52200-344 EMS CPR SUPPLIES 761.13 .00 468.65 1,000.00 .00 .00 100-52200-350 FIRE REPAIRS & MAINTENANCE 34,553.75 20,000.00 3,028.64 25,000.00 .00 25.00 100-52200-360 FIRE VEHICLE REPAIR SUPPLIES 6,471.83 15,000.00 14,106.37 15,000.00 .00 .00 100-52200-362 FIRE GAS & OIL 24,262.91 18,000.00 21,567.68 25,000.00 .00 38.89 100-52200-363 FEMA GRANT EXPENSE 21,202.78 .00 .00 .00 .00 .00 100-52200-522 FIRE TRUCK INSURANCE 23,899.00 20,000.00 12,816.61 25,000.00 .00 25.00 100-52200-790 EMS FUNDING ASSIST PROGRAM-FA 2,049.02 10,000.00 .00 5,000.00 .00 50.00- 100-52200-793 2% DUES 98,760.65 77,245.00 2,960.45 98,000.00 .00 26.87 100-52200-794 ANNUAL PHYSICALS 6,515.54 8,000.00 6,907.51 8,000.00 .00 .00 100-52200-830 FIRE EQUIPMENT .00 280,000.00 206,241.99 .00 .00 100.00- 100-52200-840 FIRE VEHICLES PURCHASE 340,316.08 80,000.00 843,638.92 283,200.00 .00 254.00 Oregon Fire & EMS District Budget Worksheet - Fire District Page: 3 Period: 11/26 Sep 25, 2026 09:52AM 2025-25 2026 2026 2027 2027 Pct Prior year Current year Current year Dept Head FY Adopted Change Account Number Account Title Actual Budget Actual Budget Budget 100-52250-210 BUILDING CONTRACTED SERVICES .00 .00 286.00 .00 .00 .00 100-52250-221 BUILDING GAS & ELECTRIC 29,604.94 32,000.00 24,393.26 32,000.00 .00 .00 100-52250-222 BUILDING TELEPHONE 6,564.90 8,000.00 4,573.17 8,000.00 .00 .00 100-52250-223 BUILDING WATER & SEWER 5,722.65 4,100.00 5,330.80 7,000.00 .00 70.73 100-52250-224 BUILDING MONITORING SYSTEM 430.60 .00 735.75 500.00 .00 .00 100-52250-230 BUILDING MAINTENANCE CONTRACT 6,528.80 8,000.00 6,045.33 8,000.00 .00 .00 100-52250-340 BUILDING OPERATING SUPPLIES 14,888.77 9,000.00 12,211.80 18,000.00 .00 100.00 100-52250-350 BUILDING REPAIRS & MAINTENANCE 40,620.69 15,000.00 55,538.34 25,000.00 .00 66.67 100-52250-524 BUILDING INSURANCE 9,385.00 9,350.00 3,401.20 10,000.00 .00 6.95 100-52250-820 FIRE/EMS BUILDING 17,834.00 20,000.00 12,250.00 20,000.00 .00 .00 Total PUBLIC SAFETY: 2,678,877.10 2,584,192.00 2,737,186.89 2,791,122.00 .00 8.01 GENERAL FUND Revenue Total: 3,079,803.93 2,584,192.00 2,223,570.71 2,791,122.00 .00 8.01 GENERAL FUND Expenditure Total: 2,678,877.10 2,584,192.00 2,737,186.89 2,791,122.00 .00 8.01 Net Total GENERAL FUND: 400,926.83 .00 513,616.18- .00 .00 .00 Net Grand Totals: 400,926.83 .00 513,616.18- .00 .00 .00 Report Criteria: Accounts to include: With balances or activity Budget note year end periods: Future year Print FUND Titles Page and Total by FUND Print SOURCE Titles Total by SOURCE Print COST CATEGORY Titles Total by COST CATEGORY All Segments Tested for Total Breaks 2027 OAFED Proposed Budget Municipal Contributions (Estimate as of 9/25/2026; need final Department of Revenue CPI-U factor to finalize) 2026 BUDGET 2027 BUDGET (EST.) DIFFERENCE Village of Oregon Operating Contribution 936,350.00 954,267.00 17,917.00 Capital Contribution 155,941.00 203,683.00 47,742.00 Total Village of Oregon Assessed Charges 1,092,291.00 1,157,950.00 65,659.00 Town of Oregon Operating Contribution 253,519.00 250,043.00 (3,476.00) Capital Contribution 42,222.00 53,370.00 11,148.00 Total Town of Oregon Assessed Charges 295,741.00 303,413.00 7,672.00 Town of Dunn Operating Contribution 149,367.00 151,392.00 2,025.00 Capital Contribution 24,876.00 32,314.00 7,438.00 Total Town of Dunn Assessed Charges 174,243.00 183,706.00 9,463.00 Town of Rutland Operating Contribution 64,016.00 64,808.00 792.00 Capital Contribution 10,661.00 13,833.00 3,172.00 Total Town of Rutland Assessed Charges 74,677.00 78,641.00 3,964.00 TOTAL ASSESSED CHARGES 1,636,952.00 1,723,710.00 $ DiƯerence 86,758.00 % DiƯerence 5.30% CPI-U + 2% (ESTIMATE) 5.30% *Percent is based on an estimated CPI-U of 3.3%. Actual value is published at the end of September by State of Wisconsin. Amounts will be recalculated based on final value to maximize levy limit exception. Levy Limit Exception Calculation (based on proposed 2027 Budget) (Estimate as of 9/25/2026; need final Department of Revenue CPI-U factor to finalize) TOTAL ASSESSED CHARGES 2026 BUDGET 2027 BUDGET LEVY EXCEPTIONS FOR WORKSHEET (EST) Village of Oregon 1,092,291.00 1,157,950.00 65,659.00 Town of Oregon 295,741.00 303,413.00 7,672.00 Town of Dunn 174,243.00 183,706.00 9,463.00 Town of Rutland 74,677.00 78,641.00 3,964.00 Total 1,636,952.00 1,723,710.00 86,758.00 *Municipalities must pass levy exception resolution. OAFED Budget Calculation Formula The Oregon Area Fire-EMS District provides fire protection and emergency medical services to the Village of Oregon and portions of the Towns of Oregon, Dunn, and Rutland. The District’s annual costs are divided among the municipalities using a formula established in the intergovernmental agreement. After accounting for other available revenues, the remaining amount of the District budget is allocated among the municipalities based on two factors: - 50% is allocated according to equalized property value. Equalized value is a state -calculated measure of the relative size of each municipality’s property tax base. This portion generally recognizes the property protected by the District. - 50% is allocated according to population. This portion generally recognizes the number of residents receiving emergency medical services. Each municipality’s percentage of the District budget is therefore the average of its share of the District’s equalized value and its share of the District’s population. The formula is as follows: (PEV / DEV) × (DB / 2) + (PP / DP) × (DB / 2) = Party’sShare of District’s Budget Here is a breakdown of what each abbreviation in the formula stands for: - PEV (Party's Equalized Value): This is the equalized value of all property within a specific municipality's territory that receives fire protection services. - DEV (District's Equalized Value): This represents the total equalized value of all property within the entire Fire-EMS District that is furnished with fire protection. - PP (Party's Population): This is the total population in a specific municipality's territory that receives emergency medical services. - DP (District's Population): This is the total population in the entire Fire -EMS District that is furnished with emergency medical services. - DB (District's Budget): This is the net annual budget of the District that is assessed to the municipalities. The agreement specifies where the data for these calculations must come from: Equalized Values: The calculation uses the most recently available equalized values from the Wisconsin Department of Revenue. Only property within the municipality’s territory receiving District fire protection is included. Population Values: The population component is calculated somewhat diƯerently for the Village and the towns: - For the Village, the agreement uses the most recent Department of Administration population estimate for the entire Village. - For the Towns of Oregon, Dunn, and Rutland, the agreement estimates the population within the EMS service area by multiplying the number of households in that service area by the town’s average persons per household. - A town’s average persons per household is calculated by dividing its total DOA population estimate by the total number of households throughout the town. (Town Population / TotalTown Households) × Households in Service District = Population Value This is necessary because only portions of a town may be within the District’s service territory, while the entire Village is served. Party Population Worksheet (for Towns) Towns DOA Population Total Households Avg Persons/HH EMS-Area Households Party Population (PP) Town of Oregon 3,123 1,088 2.87 958 2,748 Town of Dunn 4,825 2,162 2.23 696 1,552 Town of Rutland 1,984 769 2.58 282 728 -- Budget Calculation District Budget (DB) 1,723,710 Party PEV PP Total Party Share Percent Village of Oregon 2,129,359,300 12,441 1,157,950 67.18% Town of Oregon 656,770,600 2,748 303,413 17.60% Town of Dunn 419,238,213 1,552 183,706 10.66% Town of Rutland 167,184,275 728 78,641 4.56% Totals 3,372,552,388 17,469 1,723,710 100.00% Example Calculation (Village of Oregon) (2,129,359,399 / 3,372,552,388) × (1,723,710 / 2) + (12,441 / 17,469) × (1,723,710 / 2) = 1,157,950 (PEV / DEV) × (DB / 2) + (PP / DP) × (DB / 2) = Party’s Share of District’s Budget Operating Contribution 2026 Budget 2027 Budget DiƯerence Village of Oregon 936,350 954,267 17,917 Town of Oregon 253,519 250,043 (3,476) Town of Dunn 149,367 151,392 2,025 Town of Rutland 64,016 64,808 792 Total 1,403,252 1,420,510 17,258 Capital Contribution 2026 Budget 2027 Budget DiƯerence Village of Oregon 155,941 203,683 47,742 Town of Oregon 42,222 53,370 11,148 Town of Dunn 24,876 32,314 7,438 Town of Rutland 10,661 13,833 3,172 Total 233,700 303,200 69,500 Total 2027 Operating Contribution 1,420,510 Total 2027 Capital Contribution 303,200 Total 2027 Contribution Required 1,723,710 Municipality Operating Capital Total % Village of Oregon 954,267 203,683 1,157,950 67.18% Town of Oregon 250,043 53,370 303,414 17.60% Town of Dunn 151,392 32,314 183,706 10.66% Town of Rutland 64,808 13,833 78,641 4.56% Total 2027 Contribution 1,420,510 303,200 1,723,710 100.00% Recent Historical Proportionate Share of Costs Using 2015 as the baseline, the proportionate shares have changed as follows: Municipality 2015 Share 2026 Share 2027 Share Change, 2015–2027 Village of Oregon 62.15% 66.73% 67.18% +5.03% Town of Oregon 20.71% 18.07% 17.60% −3.11% Town of Dunn 11.71% 10.64% 10.66% −1.05% Town of Rutland 5.43% 4.56% 4.56% −0.87% OREGON AREA FIRE & EMS DISTRICT: STUDY UPDATE September 30, 2026 TEAM INTRODUCTION: LAURA EYSNOGLE, RA, CID Wendel / Five Bugles Design Architect • Goals • Project-to-Date • Recap: • Existing Conditions Assessment • Space Needs Analysis • Station Location Analysis • Conceptual Design PRESENTATION OUTLINE GOALS 1. Public safety • Safe, training, inclusive 2. Protection for our first responders and their families • Cancer prevention, cardiac risk reduction, suicide reduction 3. Longevity • Think to now and the future • Determine if 1 or 2 stations are needed 4. Fiscally responsible • Is it a need or a want • Are we doing right by the taxpayer 5. UNITE • Be a community • Be part of the community 6. Station should be in concert with Villages’ long-term plan PROJECT-TO-DATE WINTER 2025 SPRING 2025 SUMMER 2025 FALL 2025 WINTER 2026 SPRING 2026 SUMMER 2026 FALL 2026 FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV Project Kick-off Establish goals GIS Kick-off Programming Initial GIS Maps Initial Concepts Existing Conditions Joint Commission Presentation Re-Group Additional Concepts Draft Report Complete Additional Concepts & GIS Mapping Additional Concepts & GIS Mapping Additional Concept Joint Commission Presentation We are here: EXISTING CONDITIONS • Walk though of existing facilities • Review floor plans • Interviews with staff • Consider: • IBC (International Building Code) • IEBC (International Existing Building Code) Structural Requirements • ADA (Americans With Disabilities Act) • NFPA Standards (National Fire Protection Association) • Needs of contemporary and future fire departments • Could it be renovated? • Phasing of construction: o Minimize the impacts and costs of renovations. o Can it be occupied while under construction? o Phasing the limits of demolition o Phasing to maintain existing services and keeping the bay accessible o Maintain egress during construction Existing Conditions Assessment • Common Fire Deficiencies: o Overall, undersized: o Office, storage, dorms, apparatus, etc. o No clearances around apparatus o Apparatus doors physically too small o No personal decontamination areas o No proper gear / PPE storage o Not designed for multiple genders o Dorms o No dorms o Spaces converted to dorms – do not meet code o Lack of visual and audible privacy: o Office, dorms, toilet/shower rooms o No Exercise Rooms o Does not meet ADA compliance Existing Conditions Assessment BUILDING INFORMATION • Built in 1966 • Partial demolition and major building addition in 2002 • Landlocked on a city block • 19,100 s.f. • Single-story original building • Three-story addition ASSESSMENT SUMMARY • Does not meet current IBC • Does not meet current ADA • Does not meet current NFPA health & safety recommendations for contemporary fire stations • Does not meet current NFPA turnout time recommendations • Some interior & exterior finishes past useful life; need repair and/or replacement • Under-sized for current needs • Exterior • Poor site drainage on south side • Inadequate gutters above apparatus bay doors • Damaged stucco • Water infiltration at stair tower • Aging overhead doors with limited visibility • Interior • Apparatus bay trip hazards • Numerous ADA and IBC non-compliance • Entry / exit thresholds • Door push/pull clearances • Toilet rooms • Stair guardrails, handrails, cane detection deficiencies / non- compliance • Dorm walls CONDITION SUMMARY o Training room undersized o Apparatus bays undersized: o No clearances around apparatus o Back-in vs drive-thru safety o Apron too short o Ineffective personal decontamination (decon) areas o No separate gear / PPE storage o Responders re-enter app bay after gear laundry o Inefficient admin layout FIRE DEPARTMENT - OPERATIONS o Living spaces distance from PPE causes increased turnout time o Dorms o Do not meet code o Lack of security o Overall station / building o Training room o Lack of station alerting o No mental health or quiet spaces Key Challenges: SPACE NEEDS ANALYSIS • Operational Programming • Understand HOW you work • Confirm space Needs Analysis • Wants and Needs • Planning for the Future • 50-Year Building SPACE NEEDS ANALYSIS SPACE PROGRAMMED APPARATUS BAYS 13,230 SF APPARATUS SUPPORT 4,240 SF TRAINING 3,046 SF ADMINISTRATION 4,508 SF LIVING QUARTERS 7,273 SF MECHANICAL, ELECTRICAL, SUPPORT 4,844 SF TOTAL NEW CONSTRUCTION 37,140 SF SPACE NEEDS ANALYSIS SPACE PROGRAMMED EXISTING FACILITY APPARATUS BAYS 13,230 SF 6,132 APPARATUS SUPPORT 4,240 SF 1,204 TRAINING 3,046 SF 593 ADMINISTRATION 4,508 SF 4,985 LIVING QUARTERS 7,273 SF 4,460 MECHANICAL, ELECTRICAL, SUPPORT 4,844 SF 882 TOTAL NEW CONSTRUCTION 37,140 SF 20,644 SPACE NEEDS ANALYSIS STATION LOCATION ANALYSIS WHAT IS RESPONSE TIME? RESPONSE TIME = TURNOUT TIME + TRAVEL TO INCIDENT WHY DOES RESPONSE TIME MATTER? • NFPA 1710 Standard: • Sets standard for response times • Standard for the Organization and Deployment of Fire Suppression Operations, Emergency Medical Operations, and Special Operations to the Public by Career Fire Departments • FIRE: • Four personnel arrive within 4-minutes, 90% of the time • EMS: • First basic life support (BLS) should arrive within 4- minutes, 90% of the time • Typical Considerations: • Response times • Property ownership • Contours • Railroads • Streams / rivers • Federal Wetlands • FEMA • Adjacent properties • Your Unique Considerations: • Three Towns • One Village • Fast population growth • Automatic Aid with surrounding departments LOCATION STUDY: OVERVIEW LOCATION STUDY: OVERVIEW • Considered 13 different properties • Existing (baseline) • Four (4) given by the department • Eight (8) GIS Generated • Considered hypotheticals for Village growth • Addresses Removed from Southeast • Addresses Added to west/northwest • Ran different scenarios: • One-station • Two-station • Compared coverage to: • District boundaries as a whole • Incident locations (2023-2025) LOCATION STUDY: OVERVIEW INCIDENT LOCATIONS: INCIDENT HEAT MAP: LOCATION STUDY: BASELINE BASELINE (CURRENT LOCATION): Positives: • Department-Owned • Excellent Response Times • Not in floodplain or Wetlands • In downtown (good community connection) Negatives: • Landlocked • Very small site (0.3 acres) RESPONSE TIMES: BASELINE EXISTING STATION 0-2 Min. 2-4 Min. 0-4 Min. Total Total District Boundary 1.6% 6.5% 8.1% Total Incident Calls 21.1% 42.4% 63.5% BEST SINGLE-STATION SCENARIO FOR INCIDENT LOCATIONS. RESPONSE TIMES: BEST TWO-STATION SCENARIO 0-2 Min. 2-4 Min. 0-4 Min. Total Total District Boundary 4.3% 12.9% 17.2% Total Incident Calls 31% 41% 72% RESPONSE TIMES: ONE VS. TWO STATIONS 0-2 Min. 2-4 Min. 0-4 Min. Total Total District Boundary 4.3% 12.9% 17.2% Total Incident Calls 31% 41% 72% 0-2 Min. 2-4 Min. 0-4 Min. Total Total District Boundary 1.6% 6.5% 8.1% Total Incident Calls 21.1% 42.4% 63.5% ONE-STATION: TWO-STATION: Increase coverage of: • 9.1% Total district boundary • 8.5% Total incident calls RESPONSE TIMES: HYPOTHETICAL CLOSURES – ADDRESSES REMOVED FROM SENIOR LIVING CENTER 0-2 Min. 2-4 Min. 0-4 Min. Total Existing Station, Removal of Sr. Living Center 17% 37.9% 54.9% Figure 13A, GIS Site 7: Total Incident Calls 16.7% 45.5% 62.2% FIGURE 13A, GIS SITE 7: BMO Harris Bank Location RESPONSE TIMES: HYPOTHETICAL GROWTH – ADDRESSES ADDED TO WEST SIDE OF VILLAGE 0-2 Min. 2-4 Min. 0-4 Min. Total Total Incident Calls 19.5% 46.1% 65.6% FIGURE 14A, GIS SITE 8: LOCATION REMAINS WITHIN 1- BLOCK OF EXISTING STATION SITE ANALYSIS STUDY CONCLUSION: July 2025: • No conclusions have been made at this time. • Need to determine: • Location for: • Response times • Large enough for needs • Quantity of stations UPDATE SEPTEMBER 2026: • Quantity of stations: 1 • Location: At or within two blocks of existing station CONCEPTUAL DESIGN • Show relationships between spaces / departments • Represent approximate sizes • Colors represent each department • Full-size concept plans are in appendix of report CONCEPTUAL DESIGN TOP 3 HEALTH & SAFETY CONCERNS ADDRESSED IN NEW FACILITIES: STATION & DEPARTMENT CONSIDERATIONS: CONCEPTUAL DESIGN: RESPONDER SAFETY Large fitness rooms, fitness programs. Dividing the Station with Hot and Cold Zones • Hot / Cold Zones • Properly pressurizing mechanical systems. • Proper gear storage • Shower within the Hour • Large fitness room • Station alerting mechanisms • Response lighting controls • Creating comfortable home-like spaces • Decompression areas • Fitness room 1. Cardiac Arrest 2. Cancer 3. Mental Health CONCEPTS CONSIDERED 9 CONCEPTS IN 8 SCENARIOS: • New Construction • Renovation/Additions • Existing Station with Annex Bays • Two-Station Scenario Concepts Considered • Concept 1: • NC, Existing location & Village Hall site • Concept 2: • NC, Existing location & parking to north • Concept 3: • NC, New site • Concept 4: • 2-Stations, Both new sites • Concept 5: • Full Renovation, new bays, 3rd floor over bays • Concept 6: • Detached bays on adjacent property • Concept 7: • 1st floor bare-bones renovation • Concept 8: • Renovation of floors 1 & 2, Detached bays on adjacent property. • Concept 9: • NC, Existing location & Village Hall site Goal Yes, Partially, No 1 2 3 4 5 6 7 8 9 Change in Response Times * Public Safety Safe, training, Inclusive Protection for first responders Cancer prevention, cardiac risk reduction, mental health Longevity Now & Future Fiscally Responsible Need vs want Doing right by taxpayer? UNITE Be a community, part of the community In concert with Villages long-term plan? CONCEPTUAL DESIGN: 1ST FLOOR RENOVATION ONLY Concept 7 • No changes to buildings exterior • Response remains on Spring Street CONCEPTUAL DESIGN OVERALL • Renovations to 1st floor & 2nd floor only • No changes to 3rd floor or bays CONCEPTUAL DESIGN OVERALL FIRST FLOOR: • Administration • Personal decon • Apparatus support • Watch office • Convert public toilets to gear lockers • Renovate and expand personal- decon • Create toilet from bays • Create larger watch/dispatch Room CONCEPTUAL DESIGN OVERALL SECOND FLOOR: • Administration • Convert conference room into two offices CONCEPTUAL DESIGN OVERALL Goal Yes, Partially, No Change in Response Times Partially Public Safety Safe, training, Inclusive Partially Protection for first responders Cancer prevention, cardiac risk reduction, suicide reduction Partially Longevity Now & Future No Fiscally Responsible Need vs want Doing right by taxpayer? UNITE Be a community, part of the community In concert with Villages long-term plan? PROS: • Gear off bay floors • Improved personal decon • Larger watch office • Stays within the current footprint CONS: • Dorms: • Remain non-code compliant • Remain furthest point of travel for response • Bays: • Full • Undersized for contemporary apparatus • Remain as back-ins • Safety: • Numerous trip hazards • No training • Does not increase size of: • Fitness • Training room • Loss of public toilet rooms • Operational efficiency is decreased OPINION OF PROBABLE COSTS CONCEPT – BARE-BONES RENOVATION Site Acquisition $0 Building Construction Costs $784,455 Furniture, Fixtures, & Equipment (FFE) $37,456 Communication & Technology $15,000 Professional & Legal Fees $132,668 TOTAL $969,579 Opinion of Probable Costs Ask of the Joint Commission: How are we moving forward? • Bare-bones/Band-Aid approach? • Expand outside of current footprint? • Village Hall? • New construction, or renovation & addition • Relocate? • Potential consolidation? QUESTIONS? Thank you. CONCEPTUAL DESIGN: DOWNTOWN SITE PARKING RESPONSE MAIN ENTRY • New Construction • Demo’s: • Existing fire station • Former Village Hall • Two-story CONCEPTUAL DESIGN OVERALL FIRST FLOOR: • Training • Administration • Personal decon • Apparatus support • Watch office • Apparatus bays CONCEPTUAL DESIGN OVERALL FIRST FLOOR COMMUNITY ZONE: • Training room • Voting • Public Toilets • Walk-in Med Check • Safe-Haven Baby Box COMMUNITY ZONE CONCEPTUAL DESIGN OVERALL SECOND FLOOR: • Living quarters: • Dorms • Toilet/showers • Kitchen • Living • Day room • Mezzanine CONCEPTUAL DESIGN OVERALL Goal Yes, Partially, No Public Safety Safe, training, Inclusive Yes Protection for first responders Cancer prevention, cardiac risk reduction, suicide reduction Yes Longevity Now & Future Yes Fiscally Responsible Need vs want Doing right by taxpayer? UNITE Be a community, part of the community In concert with Villages long-term plan? PROS: • Safety: • Proper clearances around apparatus • Code compliant facility • Complete decon • Training: • Increased training room • Ability for interior & exterior training props & tower • Community: • Community zone with toilets, training room, and med. check • Long-term solution CONS: • Higher cost than minimal renovation • Would require Village Hall property • Most bays would remain as back-in • Will need to relocate during construction CONCEPTUAL DESIGN: RENOVATION & DETACHED BAYS PARKING RESPONSE MAIN ENTRY • Partial renovation of existing multi-story portion of fire station • Demo of existing apparatus bays • New Construction of apparatus bays • Support bays across the street • Two-Buildings: • Primary station: Three- stores • Support bays: Single- story with small equipment platform CONCEPTUAL DESIGN: RENOVATION & DETACHED BAYS PARKING RESPONSE MAIN ENTRY ITEMS OF NOTE: • Apparatus divided by street is: • Unsafe for responders and community. • Inefficient for operations. • 3rd Floor dorms will remain out of code compliance. • 3rd floor dorms remain a long response time. • Training room remains undersized for department. • Plan relies on purchase of neighboring property. • Costs to relocate any below grade infrastructure is unknown. CONCEPTUAL DESIGN OVERALL FIRST FLOOR: • Administration • Personal decon • Apparatus support • Watch office • Apparatus bays CONCEPTUAL DESIGN OVERALL SECOND FLOOR: • Administration • Personal decon • Mechanical THIRD FLOOR: • Existing to remain. No work to be completed CONCEPTUAL DESIGN OVERALL Goal Yes, Partially, No Public Safety Safe, training, Inclusive Partially Protection for first responders Cancer prevention, cardiac risk reduction, suicide reduction Partially Longevity Now & Future No Fiscally Responsible Need vs want Doing right by taxpayer? UNITE Be a community, part of the community In concert with Villages long-term plan? PROS: • Gear off bay floors • Improved personal decon. • Larger watch office, located between bays • Stays within the current footprint • New bays will provide better clearances around, and will accommodate contemporary apparatus • Removes trip-hazards in existing bays CONS: • Dorms will remain non- code compliant • Dorms remain furthest point of travel for response • Bays: • Full • Remain as back-ins • Does not increase size of: • Fitness • Training room • Additional Bays across the street is a safety concern CONCEPTUAL DESIGN: RENOVATION & NEW BAYS OVERVIEW: • Demo of existing bays • New construction of bays • Full renovation of 1st and 2nd floors • Full renovation and extension of 3rd floor ITEMS OF NOTE: • New bays will no house all apparatus • Would require additional bays to south (village hall property) PARKING MAIN ENTRY RENOVATE NEW CONSTRUCTION FIRE STATION PROPERTY LINE VILLAGE HALL PROPERTY LINE PROPOSED ADDITIONAL BAYS NEW BAYS RENOVATE THREE- STORY STRUCTURE CONCEPTUAL DESIGN OVERALL FIRST FLOOR: • Administration • Personal decon • Apparatus support • Watch office • Apparatus bays PROGRAMMED SPACES THAT DO NOT FIT: CONCEPTUAL DESIGN OVERALL SECOND FLOOR: • Living quarters: • Dorms • Toilet/showers • Kitchen • Living • Day room • Mezzanine CONCEPTUAL DESIGN OVERALL THIRD FLOOR: • Living quarters: • Dorms • Toilet/showers • Kitchen • Living • Day room • Training • Administration CONCEPTUAL DESIGN OVERALL Goal Yes, Partially, No Public Safety Safe, training, Inclusive Yes Protection for first responders Cancer prevention, cardiac risk reduction, suicide reduction Yes Longevity Now & Future Partially Fiscally Responsible Need vs want Doing right by taxpayer? UNITE Be a community, part of the community In concert with Villages long-term plan? PROS: • Safety: • Code compliant facility • Complete decon • Training: • Increased training room • Ability for interior & exterior training props & tower • Long-term solution • Can remain on existing property CONS: • Higher cost than minimal renovation • Bays would remain as back-in CONCEPTUAL DESIGN: GENERIC SITE PARKING RETURN APRON RESPONSE APRON MAIN ENTRY WATER RETENTION FUTURE TRAINING CONCEPTUAL DESIGN OVERALL FIRST FLOOR: • Training • Administration • Personal decon • Apparatus support • Watch office • Apparatus bays CONCEPTUAL DESIGN OVERALL SECOND FLOOR: • Living quarters: • Dorms • Toilet/showers • Kitchen • Living • Day room • Mezzanine SPACE PROGRAMMED CONCEPT – NEW CONSTRUCTION CONCEPT – RENOVATION & NEW BAYS CONCEPT – RENOVATION & DETACHED BAYS APPARATUS BAYS 13,230 SF 12,255 SF 7,405 SF* 10,110 SF APPARATUS SUPPORT 4,240 SF 4.745 SF 3,235 SF 6,060 SF TRAINING 3,046 SF 2.910 SF 2,510 SF 1,030 SF ADMINISTRATION 4,508 SF 3,720 SF 4,120 SF 1,630 SF LIVING QUARTERS 7,273 SF 6.235 SF 6,300 SF 4,205 SF MECHANICAL, ELECTRICAL, SUPPORT 4,844 SF 5,845 SF 6,390 SF 3,830 SF TOTAL NEW CONSTRUCTION 37,140 SF 35,710 SF 29,960 SF* 26,865 SF SPACE NEEDS ANALYSIS vs CONCEPT * DOES NOT INCLUDE ADDITIONAL BAYS PROPOSED ON VILLAGE HALL SITE. Concepts Considered • Concept 1: • NC, Existing location & Village Hall site • Concept 2: • NC, Existing location & parking to north • Concept 3: • NC, New site • Concept 4: • 2-Stations, Both new sites • Concept 5: • Full Renovation, new bays, 3rd floor over bays • Concept 6: • Detached bays on adjacent property • Concept 7: • 1st floor bare-bones renovation • Concept 8: • Renovation of floors 1 & 2, Detached bays on adjacent property • Concept 9: • NC, Existing location & Village Hall site Goal Yes, Partially, No 1 2 3 4 5 6 7 8 9 Change in Response Times: No NO YES - LONGER- RESPONSE YES – SHORTER RESPONSE WITH 2 STATIONS NO YES – LONGER DUE TO DISTANCE TO APPARATUS NO YES – LONGER DUE TO DISTANCE TO APPARATUS NO Public Safety Safe, training, Inclusive YES YES YES YES PARTIAL PARTIAL PARTIAL PARTIAL YES Protection for first responders Cancer prevention, cardiac risk reduction, suicide reduction YES YES YES YES YES PARTIAL PARTIAL PARTIAL YES Longevity Now & Future YES YES YES YES YES NO NO PARTIAL YES Fiscally Responsible Need vs want Doing right by taxpayer? UNITE Be a community, part of the community In concert with Villages long-term plan? Opinion of Probable Costs $21.35M $18.53M $20.41M $25.19M $16.65M $1.85M $1M $6.08M + $2.90M $21.52M CONCEPT – NEW CONSTRUCTION CONCEPT – RENOVATION & NEW BAYS CONCEPT – RENOVATION & DETACHED BAYS Site Acquisition $0 $0 $70,000 Building Construction Costs $18,220,679 $13,845,149 $7,031,194 Furniture, Fixtures, & Equipment (FFE) $712,724 $559,580 $274,607 Communication & Technology $195,000 $195,000 $215,000 Professional & Legal Fees $2,391,878 $2,049,445 $1,389,952 TOTAL $21,520,281 $16,649,174* $8,980,753 Opinion of Probable Costs * DOES NOT INCLUDE ADDITIONAL BAYS PROPOSED ON VILLAGE HALL SITE, OR DEMO OF VILLAGE HALL STRUCTURE Concepts (Estimate) Schematic Designs (Estimate) Construction Documents Bidding Construction Occupancy We Are Here: WHAT’S NEXT?: Design Development (Estimate)