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h 101 Alpine Parkway Oregon, WI 53575 | Phone: (608) 835-3118 | Fax: (608) 835-6503 www.oregonwi.gov | Find us on Facebook! PUBLIC NOTICE Pursuant to Wis. Stat. § 19.84, notice is hereby given to the public by the Chairperson of the Public Works & Utilities Committee, that the following meeting will be held: Meeting: Public Works & Utilities Committee Location: Village Hall Date: Tuesday, September 22, 2026 101 Alpine Parkway Time: 5:00 PM Oregon, WI 53575 f Note: Any person who has a qualifying disability as defined by the Americans with Disabilities Act that requires the meeting or materials at the meeting to be in an accessible location or format must contact the Village Clerk at (608) 835- 3118, 101 Alpine Parkway, Oregon, Wisconsin, at least twenty-four (24) hours prior to the commencement of the meeting so that any necessary arrangements can be made to accommodate each request. Notice is hereby given that a majority of the Village Board of the Village of Oregon is expected to be present at this meeting to gather information about subjects over which they have decision-making responsibility. This constitutes a meeting of the Village Board of the Village of Oregon pursuant to State ex rel. Badke v. Greendale Village Board, 173 Wis. 2d 553, 494 N.W. 2d 408 (1993) and must be noticed as such although the Village Board will not take any formal action at this meeting. Page 1 of 1 AGENDA 1) Call to Order. 2) Roll Call. 3) Approval of August 25, 2026 meeting minutes if correct, and correction of mistakes, if any (staff recommendation: motion to approve as presented). 4) Public Appearances, Comments, and Communications (items are for discussion and / or possible action). a) Public Comment. This part of the agenda allows members of the public to provide information to the Public Safety Committee, including items both on and off the agenda. Under the Open Meetings Law, this agenda item allows the Board to receive information, and to ask questions of a presenter to facilitate a better understanding of the information. Board members may discuss procedural matters relating to the information, such as whether the information should be directed to staff, referred to a committee, or placed on a future Board agenda. However, Board members may not expand their discussion beyond such procedural matters. Fifteen (15) minutes will be provided for this item with a three (3) minute maximum per speaker; otherwise, the agenda will proceed as posted. (This note may or may not be read at meetings.) 5) Reports from Village Staff a) Status of Public Works Projects. 6) Business (items are for discussion and / or possible action). a) Review request from Ruekert & Mielke, Inc. for amendment to Task Order No. 2023-03 (East Lincoln Street Reconstruction Project Engineering Services)(staff recommendation: motion to recommend to the Village Board approval as presented). b) Discussion of proposed logo art to be added to the South Standpipe and Lincoln Road Tower above-ground water storage facilities with the 2027 recoating project. Page 2 of 2 7) Future Agenda Items. 8) Adjournment. Members: Tim Higgins (Chairperson), Tom Kirchdoerfer, and Paige Knipfer. h 101 Alpine Parkway Oregon, WI 53575 | Phone: (608) 835-3118 | Fax: (608) 835-6503 www.oregonwi.gov | Find us on Facebook! PUBLIC NOTICE Pursuant to Wis. Stat. § 19.84, notice is hereby given to the public by the Chairperson of the Public Works & Utilities Committee, that the following meeting will be held: Meeting: Public Works & Utilities Committee Location: Village Hall Date: Tuesday, September 22, 2026 101 Alpine Parkway Time: 5:00 PM Oregon, WI 53575 f Note: Any person who has a qualifying disability as defined by the Americans with Disabilities Act that requires the meeting or materials at the meeting to be in an accessible location or format must contact the Village Clerk at (608) 835- 3118, 101 Alpine Parkway, Oregon, Wisconsin, at least twenty-four (24) hours prior to the commencement of the meeting so that any necessary arrangements can be made to accommodate each request. Notice is hereby given that a majority of the Village Board of the Village of Oregon is expected to be present at this meeting to gather information about subjects over which they have decision-making responsibility. This constitutes a meeting of the Village Board of the Village of Oregon pursuant to State ex rel. Badke v. Greendale Village Board, 173 Wis. 2d 553, 494 N.W. 2d 408 (1993) and must be noticed as such although the Village Board will not take any formal action at this meeting. Page 1 of 1 AGENDA 1) Call to Order. 2) Roll Call. 3) Approval of August 25, 2026 meeting minutes if correct, and correction of mistakes, if any (staff recommendation: motion to approve as presented). 4) Public Appearances, Comments, and Communications (items are for discussion and / or possible action). a) Public Comment. This part of the agenda allows members of the public to provide information to the Public Safety Committee, including items both on and off the agenda. Under the Open Meetings Law, this agenda item allows the Board to receive information, and to ask questions of a presenter to facilitate a better understanding of the information. Board members may discuss procedural matters relating to the information, such as whether the information should be directed to staff, referred to a committee, or placed on a future Board agenda. However, Board members may not expand their discussion beyond such procedural matters. Fifteen (15) minutes will be provided for this item with a three (3) minute maximum per speaker; otherwise, the agenda will proceed as posted. (This note may or may not be read at meetings.) 5) Reports from Village Staff a) Status of Public Works Projects. 6) Business (items are for discussion and / or possible action). a) Review request from Ruekert & Mielke, Inc. for amendment to Task Order No. 2023-03 (East Lincoln Street Reconstruction Project Engineering Services)(staff recommendation: motion to recommend to the Village Board approval as presented). b) Discussion of proposed logo art to be added to the South Standpipe and Lincoln Road Tower above-ground water storage facilities with the 2027 recoating project. Page 2 of 2 7) Future Agenda Items. 8) Adjournment. Members: Tim Higgins (Chairperson), Tom Kirchdoerfer, and Paige Knipfer. h 101 Alpine Parkway Oregon, WI 53575 | Phone: (608) 835-3118 | Fax: (608) 835-6503 www.oregonwi.gov | Find us on Facebook! PUBLIC NOTICE Pursuant to Wis. Stat. § 19.84, notice is hereby given to the public by theChairperson of the Public Works & Utilities Committee, that the following meeting will be held: Meeting: Public Works & Utilities Committee Location: Village Hall Date: Tuesday, August 25, 2026 101 Alpine Parkway Time: 5:00 PM Oregon, WI 53575 f Note: Any person who has a qualifying disability as defined by the Americans with Disabilities Act that requires the meeting or materials at the meeting to be in an accessible location or format must contact the Village Clerk at (608) 835- 3118, 101 Alpine Parkway, Oregon, Wisconsin, at least twenty-four (24) hours prior to the commencement of the meeting so that any necessary arrangements can be made to accommodate each request. Notice is hereby given that a majority of the Village Board of the Village of Oregon is expected to be present atthis meeting to gather information about subjects over which they have decision-making responsibility. This constitutes a meeting of the Village Board of the Village of Oregon pursuant to State ex rel. Badke v. Greendale Village Board, 173 Wis. 2d 553, 494 N.W. 2d 408(1993) and must be noticed as such although the Village Board will not take any formal action at this meeting. To be Approved 09-22-2026 Page 1 of 4 MEETING MINUTES 1) Call to Order. Public Works Chair Tim Higgins called the Public Works & Utilities Committee Meeting to order at 5:00 p.m. on Tuesday, August 28, 2026. 2) Roll Call. Present: Tim Higgins, and Tom Kirchdoerfer. Absent: Paige Knipfer. Also Present: Public Works Director Lauren Striegl, Civil Engineer Rich Koceja, and Deputy Clerk Peggy Haag. 3) Approval of the July 28, 2026, meeting minutes if correct, and correction of mistakes, if any (staff recommendation: motion to approve as presented). Kirchdoerfer moved, seconded by Higgins, to approve July 28, 2026, meeting minutes. Motion carried 2-0. 4) Public Appearances, Comments, and Communications (items are for discussion and / or possible action). a) Public Comment. This part of the agenda allows members of the public to provide information to the Public Safety Committee, including items both on and off the agenda. Under the Open Meetings Law, this agenda item allows the Board to receive information, and to ask questi ons of a presenter to facilitate a better understanding of the information. Board members may discuss procedural matters relating to the information, such as whether the information should be directed to staff, referred to a committee, or placed on a futur e Board agenda. However, Board members may not expand their discussion beyond such procedural matters. Fifteen (15) minutes will be provided for 3 To be Approved 09-22-2026 Page 2 of 4 this item with a three (3) minute maximum per speaker; otherwise, the agenda will proceed as posted. (This note may or may not be read at meetings.) There was no discussion. 5) Reports from Village Staff a) Status of Public Works Projects. Director Striegl reviewed the memorandum dated August 25, 2026, included in the meeting packet, regarding the current status of Public Works projects. The Alpine Street project is progressing, with asphalt scheduled for September 4. Staff continues to coordinate with the School District to maintain bus access through the area while school is in session. The intersection will operate as a four -way stop an d remain closed to regular traffic. Staff will assist with traffic control during the first week. Once the asphalt is completed and the signal equipment is installed, the intersection will operate as a flashing -red four-way stop. The City of Madison will program the signals, which is expected to take approximately two to three weeks. Signal poles are a nticipated to be installed next week. The signal cabinets are still awaiting delivery and will require a three-day waiting period before installation. Regular traffic will continue to be discouraged from using the area. Staff will post an update on Facebook, and the Police Department has been notified of the traffic restrictions. The Lincoln Street project is not as far along as Alpine Street but is a larger project. Staff continues to coordinate with the School District regarding bus and parent access. Oak Street will need to remain open and passable as an alternative route. Cross ing guard locations may be adjusted early in the school year. Staff will also explore opening the Soden Street intersection earlier than currently anticipated. The School District is working on a pedestrian detour, and staff will continue to coordinate with the District regarding traffic and pedestrian access during construction. 6) Business (items are for discussion and / or possible action). a) Review and consider approval of the 2027 – 2036 Capital Improvement Plans for Public Works, Sewer Utility and Water Utility (staff recommendation: motion to recommend to the Village Board approval as presented). Staff presented the proposed 2027–2036 Capital Improvement Plans (CIPs) for Public Works, Sewer Utility, and Water Utility. The Committee reviewed the proposed projects and discussed the following items.  Netherwood Road drainage: The Committee discussed previous flooding concerns involving the Alpine Dairy Land property northwest of Cusick Street and Netherwood Road. Staff explained that the “Lerner Lateral” and “Cusick Parkway SW Improvements” projects were included in the 2026–2035 CIP to address flooding experienced in 2018. Options included improving drainage through Lerner Park or installing an underground system; however, due to extensive wetlands and discussions with DNR, the projects as proposed were unlikely to receive approval. Staff has therefore proposed removing the projects from the CIP. The area remains vulnerable to flooding during wet years and heavy rain events. The Committee also To be Approved 09-22-2026 Page 3 of 4 discussed the possibility of a detention pond or other stormwater infrastructure if the property were acquired or annexed.  Netherwood Road improvements: The CIP includes $130,000 for engineering related to Netherwood Road. The Committee discussed resurfacing the southern half of Featherwood Drive and potential improvements to the north side. Concerns were raised about changing the character of the area from its existing rural nature. The Committee also discussed coordinating the timing of improvements at Netherwood Road and County CC.  Bergamont traffic circles: The traffic circles have been in the CIP for approximately three years and are approximately 25 years old. Staff noted that the circles are showing their age and that some residents have expressed concerns about their appearance. A traffic engineer may recommend replacing the circles with a four-way stop; however, the estimated cost would be similar. Higgins expressed a preference for retaining the traffic circles.  Leaf vacuum truck: The CIP includes funding for an additional leaf vacuum truck which staff anticipates will be needed by 2030.  Neighborhood street and utility improvements: The Committee discussed the significant infrastructure needs in older areas of the Village. Many of the street projects are being driven by the need to replace aging water and sewer infrastructure, including older clay tile sewer.  Wolfe Street/County Highway CC: The Committee discussed the proposed projects and Dane County participation. Dane County’s contribution is expected to be minimal because no utilities are involved, leaving the Village responsible for most project costs, including approximately 50% of the municipal portion of local stormwater improvements. The Village may also be responsible for stormwater infrastructure and culvert costs associated with Highway MM. Higgins expressed concern about the Wolfe Street/Highway CC and Netherwood projects occurring at the same time.  Sidewalk costs: The Committee discussed the Village's current sidewalk cost- sharing policy and whether a greater portion of sidewalk costs should be assessed to adjacent property owners. Staff noted that the Village's current policy is relatively generous compared with other communities. The issue may return to the Committee for further consideration given current financial pressures.  Village Hall solar project: The Committee discussed the potential installation of solar panels at Village Hall. The discussion included the age and remaining life of the roof, estimated at approximately 10–15 years, as well as the potential cost of reinforcing the roof structure, future utility rate increases, and the building's energy usage. Staff noted that there are currently several unknowns regarding the structural requirements and project costs. Higgins recommended removing the solar project from the 2027 CIP and moving it to 2030. He noted that the current payback period is too long and that there are no grants currently available. The Committee generally agreed that the project should be delayed and revisited if grant funding becomes available or when the roof requires replacement. Staff recommended maintaining $30,000–$50,000 in the CIP for potential skylight improvements. Staff will also consult with the Village's sustainability efforts regarding the solar project. The Committee discussed the proposed CIPs and recommended moving the Village Hall solar project from 2027 to 2030. Kirchdoerfer moved, seconded by Higgins, to recommend to the Village Board approval of the 2027 –2036 Capital Improvement Plans for Public Works, Sewer Utility, and Water Utility ; however, reduce the 2027 rooftop solar allocation for To be Approved 09-22-2026 Page 4 of 4 skylight repairs and structural evaluation and move the projected rooftop solar project to 2029. Motion carried 2-0. 7) Future Agenda Items. The next Public Works & Utilities Committee meeting is scheduled for Tuesday, September 22, 2026, at 5:00 p.m. Director Striegl met with Strand & Associates regarding the water tower project. If the Committee would like to recommend a different art design, the September 22 meeting may be the best opportunity to do so. The art design could also be included as an alternate bid. 8) Adjournment. The Public Works & Utilities Committee meeting was adjourned at 6:03 p.m. on Tuesday, August 25, 2026 without objection. Submitted by, Peggy Haag Deputy Clerk Village Hall  101 Alpine Parkway  Oregon, Wisconsin 53575-3812 Telephone: (608) 835-6285  Fax: (608) 835-6503 lstriegl@oregonwi.gov MEMO TO: Public Works & Utilities Committee FROM: Lauren Striegl, Director of Public Works DATE: September 22, 2026 RE: Status of Public Works Projects (September 2026) This memorandum includes information on the status of ongoing and planned (2026) Village Public Works & Utilities projects. Staff would like to make the Committee aware of a recent update to construction site access plans. At the start of the 2026 – 2027 academic year, Village staff from the Police and Public Works Departments had coordinated with the construction teams for both major ongoing 2026 Oregon street projects to open the Alpine Pkwy / CTH CC intersection to school bus traffic, and the East Lincoln St / North Oak St intersection to all traffic. This was done to mitigate disruption to school buses, and to facilitate access to Oregon School District schools while construction was ongoing. Unfortunately, over the first two weeks of the school year, Oregon Police Department (OPD) observed a marked rise in unsafe driving behavior at both sites, including private vehicles ignoring posted construction and traffic control signage (primarily stop signs). Public Works staff also received complaints about unsafe driving from East Lincoln St residents. This behavior put construction crews, residents, and passengers and drivers at serious risk of injury. As such, on Friday, September 11, OPD and Public Works agreed that closure of all active construction sites in Oregon to non-emergency vehicles was the best approach going forward, and notified the construction teams and Oregon School District (OSD) staff of the change immediately. While the closures are inconvenient and frustrating, Village staff across departments agree that resident and contractor safety are the top priority in this situation. OPD and Public Works staff appreciate OSD’s patience and partnership on this issue. Public Works will continue to work with the construction teams to ensure that these major projects are completed to the Village’s high standards and as quickly as possible. Ongoing (2025) Construction Projects  Well 6 is online. Concluding sitework (driveway, apron, restoration) is underway, to be completed after the completion of Highlands of Netherwood Ph 4B.  Richards Road lift station – construction is ongoing. Traffic detour will be kept in place for a significant portion of the project. Target substantial completion date is October 2026.  WWTP – on schedule. Clarifier and UV structure construction is completed (some equipment still to be installed). Building 15 (new preliminary treatment building) and sitework construction is progressing. Staff expects that the next project change order will be presented to the Village Board in October 2026. No major surprises so far, and change orders remain well within contingency. 5(a) Page | 2 2026 Construction Projects  Alpine Pkwy / CTH CC – project is nearing completion, with all paving completed and pole and signal infrastructure erection in progress. Remaining work includes striping, signal programming, and final restoration. Staff are working with the contractor (Rock Road) and engineer (KL) to coordinate the re-opening of the intersection as soon as is safe.  East Lincoln St – underground utility, road grading, and most concrete work has been completed between North Main St and North Oak St. Underground utility installation (sanitary sewer and water main) between North Oak St and North Perry Pkwy is in progress.  Senior Center – construction is ongoing.  Gary Disch Park – grading, utility, irrigation system, play structure installation, and concrete work is substantially complete, with restoration to follow in the next several weeks. The play structure will remain closed to public use until the site is stabilized and safe for public access. 2026 Design Projects  CTH MM / Wolfe St Ph 1 – on schedule for bidding in Nov-Dec 2026 for construction in 2027. Transportation Project Plat (TPP) has been approved by the Plan Commission and will be presented to the Village Board on September 21 for approval. Real estate acquisition process (roundabout land, some small acquisitions to accommodate sidewalk and clean up ROW boundary) has begun with preliminary data gathering, but official work will follow approval of the TPP.  Bethel Greenacre Park Improvements – Master Plan was approved by the Village Board on 8/17. Design is ongoing. Bidding is scheduled for January 2027.  Water tower painting/rehabs – design and bid package preparation are ongoing.  New water tower and interzonal booster station planning – Town & Country presented siting options to the Village Board in July 2026. The Village Board directed staff and Town & Country to proceed with the North Standpipe site for the new water tower, and with improvements to the pump stations at Wells No. 4 and 5 for interzonal boosting capacity. A final siting study and water system master plan update will be presented to the Village Board for approval in Fall 2026.  Public Works Garage space needs analysis – ongoing. 2026 Private Development Projects  Greenview Preserve (Veridian) Ph 4 – utilities have been completed, road construction is ongoing.  Highlands of Netherwood (FDG) Ph 4 – utilities have been completed, paving is scheduled for September 21.  Highlands of Netherwood (FDG) Ph 5 – some discussion has occurred, but unlikely that any construction will occur in 2026. Village Hall  101 Alpine Parkway  Oregon, Wisconsin 53575-3812 Telephone: (608) 835-6285  Fax: (608) 835-6503 lstriegl@oregonwi.gov MEMO TO: Public Works & Utilities Committee FROM: Lauren Striegl, Director of Public Works DATE: September 22, 2026 RE: Contract Amendment to Task Order No. 2023-03 with Ruekert & Mielke, Inc. for Engineering Services for the East Lincoln Street Reconstruction Project The Village of Oregon Public Works Department is presenting a request from Ruekert & Mielke, Inc. (RM) for a contract amendment to Task Order No. 2023-03 with the Village. TO No. 2023-03 includes engineering services associated with the Village’s ongoing East Lincoln Street Reconstruction Project, which is funded in part by the Wisconsin Department of Transportation’s Surface Transportation Program (STP) – Urban program. The services originally scoped in TO No. 2023-03 included:  Survey and basemap creation  Temporary Limited Easement (TLE) creation (where required)  Public outreach  Utility outreach  Environmental screening  Preliminary and final design, including plans, specifications, and construction cost estimates  Permitting  Coordination with the Wisconsin DOT, including the development of reports and other materials required for road construction projects using State and Federal monies  Other tasks as outlined in TO No. 2023-03 (attached for review) TO No. 2023-03 was originally approved on May 8, 2023. The scope outlined in TO No. 2023-03 was structured to support a WisDOT-required final plans, specifications and estimate (PS&E) date of November 1, 2025, and a WisDOT-led bid date in February 2026. The project schedule remained generally unchanged from start to end. Throughout the project planning and design effort, the scope of the overall project expanded in a number of key areas. The attached memorandums from RM Project Manager Cory Horton, PE to the Public Works & Utilities Committee and Director of Public Works Lauren Striegl, as well as the proposed contract amendment, outline in detail the overage categories and associated amounts. The most significant changes were direct requests from WisDOT communicated once design was underway, including the following items: 1) Significant expansion in sidewalk replacement for compliance with ADA standards for new sidewalk throughout the project area, 2) Pedestrian accommodations and detour infrastructure in excess of that typically installed for similar projects, 3) Expanded documentation and notification for a found contaminated area near (but outside) the project limits, and 4) Significantly expanded coordination, revision work and communication. 6(a) Page | 2 The Village also requested some additional work from RM as a result of WisDOT requirements, including the following: 1) Coordination with standalone East Lincoln Street curb stop replacement project (completed in Summer 2025), 2) Additional TLE documentation, and 3) Additional analysis and documentation for funding review. The final major component of the proposed amendment includes re-work required due to misalignment between the planned East Lincoln Street improvements and the (at the time) in-progress North Oak Street improvements. This issue was identified during the construction of North Oak Street and at the 90% point in the East Lincoln Street design process, which required some re-design and, more significantly, updating of various documents required by WisDOT ahead of the PS&E date. Both RM and Public Works staff acknowledge that this issue should have been caught earlier in the design process, and that its timely identification could have mitigated these costs. As such, RM and Public Works staff propose that costs associated with this item be shared equally between the Village and RM. Public Works staff has reviewed the contents of this contract amendment request in detail, both independently and with RM. Staff agrees with RM that the costs included in the amendment reflect items not in the original design project scope, and that the majority of the expenses are ones that could not have been reasonably predicted by either party at the time that TO No. 2023-03 was presented to the Village Board. Public Works staff was made aware of this potential amendment request in late February 2026. At the time, RM provided an approximate dollar amount associated with the amendment, which staff included in the total required borrowing amounts for the East Lincoln Street Reconstruction Project as shown in the 2026 Debt Plan. As the final requested amendment amount is below the initial estimate, sufficient money is available in the project budget to fund it without impacting construction funding or contingency. Based on the above considerations, Public Works staff recommends that the Committee recommend this contract amendment request to the Village Board for approval. Recommended Motion: Motion to recommend to the Village Board approval of an amendment to Task Order No. 2023-03 with Ruekert & Mielke, Inc. for engineering services for the East Lincoln Street Reconstruction Project. 9/17/26 Ruekert & Mielke, Inc. East Lincoln Street- Task Order No. 2023-03 Amendment 4630 South Biltmore Lane, Madison WI 53718 This is ATTACHMENT A, made part of Task Order No. 2023-03 between Client and Consultant for Professional Services dated April 25, 2023. This document modifies Task Order No. 2023-03 between Ruekert & Mielke, Inc. (R/M) and the Village of Oregon (Village) as described below: Amendment to Task Order No. 2023-03 1) BACKGROUND DATA: Effective Date of Task Order: April 25, 2023 Client: Village of Oregon Consultant: Ruekert & Mielke, Inc. Specific Project: East Lincoln Street Reconstruction- WisDOT Project ID 5627-00-01/71/72 DESCRIPTION OF MODIFICATIONS: Additional Services The following services are added to the Task Order. These services were required as the project developed and were beyond the assumptions and level of effort included in the original scope. Additional Meetings and Project Coordination- $3,636 Provide recurring project check-ins with Village staff and WisDOT and additional coordination regarding real estate impacts, environmental findings, pedestrian accommodations, ADA compliance, and Oak Street utility revisions beyond the meetings identified in the original scope. Hazardous Materials Findings and Coordination- $5,574 Provide additional coordination, documentation, agency interaction, and project management required to address contaminated- material findings identified during project development and maintain project progression. Additional Temporary Limited Easements and Property Acquisition Support- $2,095 Prepare expanded temporary limited easement exhibits, provide survey and right-of-way documentation support, and coordinate additional property impacts identified as ADA, grading, and sidewalk requirements were refined beyond the four TLE exhibits assumed in the original scope. Expanded Traffic and Pedestrian Control Design- $4,982 Develop and revise traffic control and pedestrian accommodation requirements resulting from WisDOT review, including detour planning, temporary audible messaging devices, and updates to the Wisconsin Transportation Management Plan, cost estimate, special provisions, and plans. Curb Stop and Water Service Lateral Revisions- $3,187.50 Evaluate existing curb stop replacement needs and revise the plans to distinguish curb stops replaced before the roadway project from those included in the WisDOT letting after work beyond the right-of-way was restricted. Grant Funding Revision Request- $552.50 Assist the Village with documenting project costs that may qualify for additional grant funding. Additional Curb Ramps and Sidewalk Replacement for ADA Compliance- $12,500.75 Evaluate additional ADA deficiencies identified after completion of the original survey and design expanded curb ramp and sidewalk replacement improvements, including cross-slope evaluation and additional ADA compliance review. Expanded Storm, Sanitary Sewer, and Water Main Design / Oak Street Redesign- $12,968.25 Incorporate late-received Oak Street design information by redesigning storm and sanitary facilities, reevaluating water main conflicts and separations, and updating plans, quantities, permit documents, and bidding documents. 9/17/26 Ruekert & Mielke, Inc. East Lincoln Street- Task Order No. 2023-03 Amendment 4630 South Biltmore Lane, Madison WI 53718 Additional WisDOT Coordination and PS&E Revisions- $35,992.00 Provide additional coordination and design support associated with the expanded scope, extended schedule, and multiple WisDOT review cycles, including comment resolution and repeated updates and resubmittals of plans, specifications, estimates, special provisions, quantities, utility status reports, funding documentation, and PS&E packages. Rate Adjustment Credit– ($1,467.50) Upon review of the contract, the billing followed the master services agreement pricing. The task order included language to hold the rates from 2023-2024. The entire project was reconciled to correct for this and a credit of $1,467.50 will be provided. COMPENSATION For the Additional Services described above, Client shall pay Consultant on a time-and-expense basis in accordance with the Task Order and applicable rate schedules, up to the revised not-to-exceed amount shown below. Original Task Order $143,310 Additional Services $80,020.50 Total Revised Task Order $223,330.50 Client and Consultant agree to modify the above -referenced Task Order as set forth in this Amendment. All provisions of the Agreement and Task Order not modified by this or previous amendments remain in effect. The Effective Date of this Amendment is September 9, 2026. CLIENT: CONSULTANT: Village of Oregon Ruekert & Mielke, Inc. Signature: __________________________ Signature: __________________________ Title: ______________________________ Jason P. Lietha, P.E. Chief Operating Officer Date: ______________________________ Date: August 20, 2026 September 17, 2026 Village of Oregon Public Works Committee 117 Spring Street Oregon, Wisconsin 53575 Re: East Lincoln Street Reconstruction Project Task Order No. 2023-03 Contract Amendment Request Ruekert & Mielke, Inc. (R/M)respectfully submits the enclosed contract amendment and supporting documentation for additional professional services associated with the East Lincoln Street Reconstruction Project. The original task order was established in April 2023, with most preliminary and final design work anticipated during 2023 and 2024. The project ultimately extended into 2026. What began as a relatively straightforward street and utility reconstructionand roadway resurfacing project became substantially more complex as design advanced and additional environmental conditions, regulatory requirements, property impacts, utility conflicts, accessibility deficiencies, and agency requirements became known. Several significant changes were identified relatively early in the project. The hazardous- materials investigation identified a contaminated site that required additional investigation, coordination, documentation, agency interaction, and related work beyond the original scope. The number of temporary limited easements also increased from the four contemplated in the original scope to six, requiring additional survey, exhibit preparation, property coordination, and right-of-way documentation. Additionally, the sidewalk and most curb ramps within the project corridor were found not to comply with applicable accessibility requirements. Rather than the limited sidewalk and curb-ramp improvements originally anticipated, the project required substantially broader replacement of the sidewalk system and additional curb ramps. WisDOT also required significantly more detailed traƯic-control and pedestrian-accommodation measures than anticipated, including expanded pedestrian routing, detour planning, temporary audible messaging devices, and multiple revisions to the plans, specifications, cost estimates, and Wisconsin Transportation Management Plan. The project became more complex as design progressed. Late-received Oak Street design information showed that existing storm and sanitary sewer infrastructure diƯered from the information available during earlier design. This required substantial redesign of the storm sewer and sanitary sewer systems, reevaluation of related water-main improvements and utility conflicts, and corresponding revisions to plans, quantities, permit documents, specifications, and bidding documents. The majority of the contract overage occurred during Phase 4, the final design and PS&E phase. During this phase, the project team was working under a firm schedule to complete the plans, specifications, estimates, utility documentation, agency forms, andapprovals necessary to maintain the planned PS&E submission, bidding, and construction schedule. Maintaining that schedule was also necessary to protect the Village’s project grant funding. At the same time, multiple WisDOT review cycles required repeated and interconnected revisions to nearly every component of the project. These included updates to plans, specifications, estimates, quantities, traƯic control, pedestrian accommodations, utility status reports, environmental commitments, funding documents, AASHTOWare information, and final PS&E packages. Because changes to one component frequently aƯected several others, the cumulative eƯort substantially exceeded the standard WisDOT Local Program review process anticipated in the original task order. For additional context, the Village’s original construction budget was approximately $1,484,830, while the final construction contract was approximately $2,717,944. The original overall engineering budget, including the separately authorized hazardous- materials work, was approximately $148,310, or approximately 10.0% of the original construction budget. The current engineering eƯort is approximately $223,330.50, or approximately 8.2% of the final construction contract. Although the total engineering cost increased, the engineering eƯort remained generally proportional to the substantially expanded construction scope and final construction cost. Smaller change order discussions occurred as the project proceeded for thesidewalk revisions and additional easements – although these were not formalized in a contract amendment. R/M began discussing the need for a broader contract amendment with Village staƯ in March 2026. We recognize, however, that the changing scope and associated cost implications should have been more formally documented and brought forward earlier. We takeresponsibility for that. Our intent was to resolve each issue as it arose, maintain project momentum, protect the Village’s grant funding, and avoid jeopardizing the PS&E, bidding, and construction schedule. However, the volume and interconnected nature of the project changes, together with continuing WisDOT comments and requested PS&E revisions, made it diƯicult to determine the full extent of the additional eƯort while the work was actively progressing. In hindsight, maintaining the project schedule and formally documenting the changing scope and budget should have occurred in parallel. We regret that the formal amendment did not keep pace with the work, and we apologize for placing the Village and Committee in the position of considering these costs after much of the additional eƯort had already occurred. We have since completed a detailed review of the original scope, project billing, and supporting records to distinguish the additional services from the work included in the original task order and to provide the Village with a transparent accounting of the requested amendment. The enclosed amendment specifically modifies Task Order No. 2023-03 from $143,310 to a revised not-to-exceed amount of $223,330.50, representing $80,020.50 in additional services. The broader engineering-cost figures referenced above include the separately authorized hazardous-materials work and are provided to show the overall relationship between engineering eƯort and the original and final construction costs. We respectfully request the Committee’s consideration of the amendment based on the documented work required to deliver a compliant, coordinated, and constructible project while protecting the Village’s funding and overall project schedule. We are committed to answering the Committee’s questions openly and to applying the lessons from this project through earlier documentation of scope changes, more frequent budget communication, and timelier amendment discussions on future work. Respectfully submitted, Ruekert & Mielke, Inc. MEMO To: Lauren Striegl From: Cory Horton Subject: Evaluation of Additional Services Relative to Task Order 2023-03 Lauren, We evaluated the original scope included in Task Order 2023-03 against the additional services that were required as the project advanced. The following summary is intended to provide a clear and transparent explanation of where the actual level of eƯortexceeded the assumptions in the original task order.We recognize that project needs can evolve over time, and we appreciate the Village’s partnership throughout the process. We would be happy to meet and discuss any of these items in more detail, answer questions, or review the supporting information together if that would be helpful. Additional Meetings and Project Coordination – $3,636 The original task order specifically identified and budgeted for the anticipated project meetings, including the project kickoƯ meeting, railroad coordination meeting, public involvement meeting (PIM), utility coordination meetings, and 30%, 60%, and 90% design review meetings. The total budget allocated for meeting-related eƯort was $4,145. Actual meeting and coordination eƯort totaled approximately $7,781, resulting in an additional $3,636 of uncompensated eƯort. The additional meeting eƯort was due to additional meetings that were not in the original scope. These additional meetings included:  Recurring project check-in meetings with Village staƯ and WisDOT.  Meetings regarding temporary limited easements (TLEs), right-of-way impacts, and property acquisition requirements.  Coordination meetings related to environmental and contamination findings.  Pedestrian accommodation and ADA compliance meetings required by WisDOT.  Oak Street utility redesign discussions and associated stakeholder coordination. These meetings addressed issues that were not included in the original scope assumptions and were necessary to successfully advance the project through design, agency review, utility coordination, and final PS&E development. Hazmat Findings and Coordination – $5,574 The original scope did not anticipate additional eƯort associated with contaminated materials encountered during project development. Additional coordination, documentation, agency interaction, and project management were required to address environmental findings and maintain project progression. These services were performed in response to conditions identified after the original task order was established. Additional Temporary Limited Easements (TLEs) and Property Acquisition – $2,095 The original scope assumed a limited number of easements. As design advanced and ADA, grading, and sidewalk requirements were refined, additional property impacts were identified, resulting in expanded easement exhibits, coordination with property owners, survey support, and right-of-way documentation beyond the original assumptions. TraƯic /Pedestrian Control Complexity – $4,982 ($4,580.00 Design+ $402.00 CAD) The original scope anticipated vehicular traƯic to be closed to local traƯic with minimal pedestrian accommodation during construction. TraƯic control requirements expanded significantly during project development due to WisDOT review comments, pedestrian accommodation requirements, detour planning, temporary audible messaging devices, and additional traƯic control documentation (WisTMP/Cost estimates/Special provisions/Plans). The final traƯic control eƯort exceeded the level anticipated in the original task order and required multiple revisions throughout final design. Curb Stop and Lateral Revisions – $3,187.50 ($2,558.00 Design+ $629.50 CAD) The original scope anticipated entire watermain replacement as well as service replacement up to and including all curb stops. As a result of the real estate requirements (not allowing temporary construction permits), the work was not allowed to disturb any ground beyond the rights-of-way. As a result, the project needed to identify which existing curb stops needed to be replaced before the road project, and the road plans needed to be modified to document which curb stops would need to be replaced and which had already been replaced prior to the WisDOT letting. Grant Revision Request – $552.50 The Village was made aware of the potential for additional grant funding. R/M was asked to assist with documenting project costs that could be eligible for additional funding. This was not a part of the original scope. Additional Curb Ramps and Full Sidewalk Replacement for ADA Compliance – $12,500.75 ($6,964.50 Design+ $5,536.25 CAD) The original scope assumed limited sidewalk replacement and ADA improvements. During design development, additional ADA deficiencies were identified (after the survey had been completed). This necessitated additional curb ramp replacement, evaluation of sidewalk cross slopes, additional ADA compliance reviews, and ultimately the design of substantially more sidewalk replacement and curb ramp improvements than originally contemplated. Expanded Storm, Water, and Sanitary Design / Oak Street Redesign– $25,936.50 ($20,741.00 Design+ $5,195.50 CAD). We propose splitting this 50%-50% The sump pump discharge system underwent multiple design revisions due to right-of-way and easement constraints identified during project development. What was initially envisioned as a more straightforward system ultimately evolved into two separate sump pump discharge systems to collect and convey flows independently from each side of the corridor. This required additional hydraulic evaluation, utility conflict analysis, plan revisions, and coordination to accommodate existing underground infrastructure while maintaining constructability and operational performance. After the 30% and 60% designs of the East Lincoln project had been completed, as built drawings became available for the Oak Street intersection. The East Lincoln Street sanitary sewer and storm sewer systems were originally designed based onOak Street plan information available early in the project. However, late in the design process, newly obtained as-built information revealed that the existing storm and sanitary facilities diƯered from the previously provided records with respect to configuration and depth. This new information necessitated substantial redesign of both systems. The revised design altered portions of the sewer alignment (and flow direction), allowed for the use of smaller sanitary sewer pipe sizes resulting in construction cost savings, and created opportunities to increase storm sewer capacity and improve overall system functionality. Because the storm and sanitary sewer systems were redesigned, the proposed water main improvements also had to be reevaluated to identify and resolve new utility conflicts, maintain required separations, and ensure constructability. These interconnected utility revisions required additional engineering analysis, design iterations, coordination among disciplines, revision of plans and quantities, and updates to permit and bidding documents beyond the level of eƯort contemplated in the original scope. WisDOT Coordination Associated with Expanded Scope and Extended Timeframe – $35,992.00 ($28,764.75 Design+ $7,227.25 CAD) The original task order anticipated a standard WisDOT Local Program review process and a typical progression through final design. However, as the project scope expanded and the schedule extended, the level of agency coordination and design documentation eƯort increased substantially beyond what was originally contemplated. Throughout final design, multiple rounds of WisDOT review comments generated significant downstream impacts across virtually every project component. Revisions associated with traƯic control, right-of-way and property requirements, utility coordination, environmental commitments, quantities, PS&E documentation, and special provisions required repeated updates to plans, specifications, estimates, and supporting project documents. These comments often resulted in interconnected revisions, where changes in one discipline necessitated corresponding modifications throughout the project package. Additional eƯort included preparation and resubmittal of PS&E packages, utility status reports, funding and program coordination, comment resolution, quantity updates, special provision revisions, traƯic control reviews, and extensive document management associated with multiple submission cycles. The cumulative eƯect of the expanded scope, prolonged project duration, and iterative agency review process resulted in a substantially greater level of WisDOT coordination and design support than was includedin the original budget and level of eƯort. Rate Adjustment Credit – ($1,467.50) Upon review of the contract, the billing followed the master services agreement pricing. The task order included language to hold the rates from 2023-2024. The entire project was reconciled to correct for this and a credit of $1,467.50 will be provided. Village Hall  101 Alpine Parkway  Oregon, Wisconsin 53575-3812 Telephone: (608) 835-6285  Fax: (608) 835-6503 lstriegl@oregonwi.gov MEMO TO: Public Works & Utilities Committee FROM: Lauren Striegl, Director of Public Works DATE: September 22, 2026 RE: Water Tower Logo – South Standpipe and Lincoln Road Towers (Follow-Up) At the July 28, 2026 meeting of the Public Works & Utilities Committee, the Committee discussed the inclusion of a text and/or graphic logo(s) with the upcoming (2027) Lincoln Road Water Tower and South Standpipe re-coating project (see attached memorandum). Ultimately, the Committee voted to recommend to the Village Board approval of the Lincoln Road Water Tower and South Standpipe Logo featuring a graphic reproduction consisting of a black hand-heart graphic with orange “Oregon” lettering, replicating the heart sculpture in Alpine Parkway Park contingent upon securing approval fromthe artist Marilea Groves. Following this meeting, Village Trustee and Committee member Tom Kirchdoerfer spoke with Ms. Groves about the use of her art. Ms. Groves asked for an opportunity to consider the Committee’s request, and to potentially develop and present an alternate proposal for use as a logo on either or both of the water storage facilities included in the 2027 project. Committee Chairperson Tim Higgins has requested that this item be placed on the September Committee agenda for consideration and possible new recommendation to the Village Board. Staff are seeking Committee direction on this item and, if appropriate, a recommendation to the Village Board. 6(b) Village Hall  101 Alpine Parkway  Oregon, Wisconsin 53575-3812 Telephone: (608) 835-6285  Fax: (608) 835-6503 lstriegl@oregonwi.gov MEMO TO: Public Works & Utilities Committee FROM: Lauren Striegl, Director of Public Works DATE: July 28, 2026 RE: Water Tower Logo Options – South Standpipe and Lincoln Road Towers UPDATE July 28, 2026: At the June 23, 2026 meeting of the Public Works & Utilities Committee, Public Works Department staff provided a memorandum regarding options for logo painting on the Village’s South Standpipe and Lincoln Road Tower in association with the planned 2027 rehab projects for both facilities. Thad Noel from Strand Associates provided a presentation on water tower logo painting options. The text of the June 23 memorandum is included below for review, and Strand’s presentation is attached to this memorandum. At the June 23 meeting, the Committee declined to recommend any action on this item. Staff is seeking any further feedback from the Committee. Village Water Utility staff is seeking Public Works & Utilities Committee guidance on the selection of a graphic logo (or logos) for painting on the exterior of the South Standpipe and Lincoln Road Water Tower. The approved 2026 – 2035 Capital Improvement Plan (CIP) includes funding in 2027 for the exterior painting of the Village’s South Standpipe and Lincoln Road Water Tower. In preparation, the Village has contracted with Strand Associates, Inc. (Strand) to provide design and bidding services for that project in 2026. Strand provided similar services for the 2024 North Standpipe Rehabilitation project. Strand has now completed site investigations and coating testing, and has used the information collected to begin preliminary design work. Strand and Village staff have discussed the aesthetics of both facilities, and are proposing to match the color scheme used for the North Standpipe in 2024 (white with black font). One major outstanding design decision remaining is whether to include a graphic or “logo” on one or both of the facilities to be painted. In 2024, given the hidden location of the North Standpipe and the positioning of its ladder along its front face, the project team made the decision to not include any graphics apart from the word “OREGON.” However, both the South Standpipe and the LincolnRoad Tower are significantly more visible from within and around Oregon. Many communities in Wisconsin and beyond have elected to personalize their water towers by using unique color schemes, adding logos or standalone graphics, or even painting the entire facility to create a water tower-shaped art piece. Personalization of water towers is a rare opportunity to turn public works infrastructure, which is so often designed to be as invisible as possible, into a fun and exciting part of a community’s landscape. Given the visibility of these structures and the novelty (for Oregon) of adding art to them, Village staff are requesting Committee guidance on how to scope and select a graphic for each facility. Strand has Page | 2 prepared a presentation with examples of recently-painted water tower graphics. These graphics vary in size, complexity, color range, and cost. While staff would appreciate any guidance offered by the Committee, the following questions are particularly important to advancing the project. 1) What is the general cost range that the Committee would recommend targeting for each logo? a. For reference, note that the current draft 2027 – 2036 CIP includes an estimated $25,000 for a logo or graphic on both the South Standpipe and the Lincoln Road Tower. 2) Does the Committee or its members have any general themes or images that it would like to see used for this purpose? 3) Who would the Committee prefer to make the final logo selection? The project team, the Committee (via recommendation to the Village Board), or the Village Board? 4) Should the Committee prefer that they or the Board make the final selection/s, what process would they like to see followed? Would they prefer to provide suggestions, select from a curated list developed by the project team, or some other option? Based on Committee feedback, the project team will progress in parallel with project design and logo selection. In order to keep the planned project schedule, the team will need a final logo / graphic selection for each facility by the end of August 2026.