_09092026-649

Oregon Public Library Board Meeting Minutes Wednesday, September 9, 2026 at 5:15pm 200 N Alpine Pkwy, Oregon, WI 53575 (Conference Room) (608) 835-3656 - OregonPublicLibrary.org 1. Call to Order: Coral Goplin called the meeting to order at 5:15pm. 2. Roll Call: Present were: President – Coral Goplin, Vice-President – Jenny Nelson, Treasurer – Laura Reese, Secretary – John Bonsett-Veal, Laura Shtaida, Lynn McDaniel (Village Board Representative), Dr. Shannon Anderson (School Board Representative), Library Director – Jennifer Way, Technical Services Supervisor and Administrative Assistant – Laura Dewey (recorder). OCA Media also present. 3. Introduction of Oregon School District Superintendent & Library Board Member Dr. Shannon Anderson : The Library Board welcomed Anderson to the Board and Anderson is very excited to serve on the Board! Oregon Public Library is her home library and she has always loved libraries – working in libraries when she was in school! 4. Adopt/Amend Agenda: Nelson made the Motion to Adopt the Agenda as written. Shtaida seconded. Motion carried 7-0. 5. Community Input: none. 6. Consent Agenda a. Amend/Approve Minutes from July Meeting: Nelson made the Motion to Approve the Minutes from July 8, 2026. Anderson seconded. Motion carried 4-0 with Goplin, Bonsett-Veal, and Shtaida abstaining. b. Amend/Approve Minutes from August Meeting: Shtaida made the Motion to Approve the Minutes from August 12, 2026. Nelson seconded. Motion carried 5-0 with Reese and Anderson abstaining. c. Review and Payment of available Bills: Motion made to Approve the Payment of Bills and Financial Reports by Shtaida. McDaniel seconded. Motion carried 7-0. d. Review/Accept Financial Report(s) currently available: Motion made to Approve Financial Reports in 5c. 7. Information Items a. 2026 Design Award Recipient – Special Recognition in Community Impact by AIA Wisconsin: Way is happy to announce OPN Architects was selected for the honor of Special Recognition in Community Impact by AIA Wisconsin for our Library Project! b. Library Director’s Report: Way’s highlights of her report: Dominique Moyer started as our Library Page on 8/31. This position was open due to a Library Page being promoted to Circulation Library Assistant. Our LTE Pages for the summer, Leona and Sophia, have completed their time and will stay on as substitutes when extra Page help is needed. Monica completed her Summer LTE Circulation Library Assistant term on 8/31 and has decided not to continue as a CLA substitute. We are working closely with Public Works staff to fill the Custodian position. Dr. Paster sponsored fun and colorful Lego artwork for the Creative Space. Special thanks to Laura and Dave Dewey for installing it with care! Work on the parking lot issue was completed September 1. Way wants to sincerely thank Lauren, Nick, and the outstanding Public Works crew for their hard work taking the lead on making sure this was addressed correctly. Their team did the curbing, asphalt, and restriping of our lot! The intersection of Hwy CC and Alpine Pkwy construction project is nearly finished and is expected to be reopened soon. c. Upcoming Library Events: Way discussed a few of the many September events coming up – the 6th Annual Monarch Festival will be 9/12 and is a sponsored event with the Library and the Oregon Nature Alliance; there will be a Storybook Music Project with the Utka Emsemble on 9/25; our popular Teen Late Night is scheduled for 9/18; Today is the last day to view Paul Morrison’s wonderful art display in the Community Room where there is also a Community Coat Drive happening today. d. Monthly Statistics Report: The Monthly Statistics Report will be available at a later time. e. South Central Library System 2025 at a Glance: The 54 public libraries that make up the South Central Library System serving over 900,000 residents in 7 counties had almost 8 million total c irculation transactions in 2025! There were over 5 million library visits and over 570,000 patrons attended the 23,153 programs offered! f. Board Continuing Education: Trustee Essential #6: Evaluating the Director (Wisconsin Department of Public Instruction): Informational item for review only. No action needed. g. Committee Reports i. Gazebo/Outdoor Structure Committee: Nelson reported a potential project budget is available and the information will be communicated with the donor. ii. Personnel Committee • Annual Library Director Evaluation: Goplin stated the Director Review Surveys were made available to library staff this week and the Director Review Surveys for the Board to complete will be sent out soon. The deadline for all of the surveys to be completed is the end of September. The Committee will meet in October and report back to the Board in November. h. Communications i. Village Board announcements: McDaniel said the Hwy CC and Alpine Pkwy intersection construction project had an approved deadline extension that expired today. Because the project is not yet completed, there will be a penalty for the contractor every day the intersection remains closed. McDaniel is hopeful this disincentive is motivation for the contractor to complete the project quickly. ii. School District announcements: Anderson noted that school started this week! The 3-year-old screening at the end of August was held at the library. Anderson said it was a great space for the event with all of the different spaces and study room areas. It was also an opportunity for the families in the district to visit the library! Anderson wanted to express her gratitude to the library staff for the event! 8. Discussion and possible action items a. 2027 Library Budget Request (if updates available): No updates are available at this time. b. Library Branded Items: The library has seen a recent increase in patron interest for library-branded clothing and merchandise such as t-shirts, hoodies, and tote bags. There are several ways other libraries successfully manage this from merchandise sales for fundraising initiatives to print-on-demand websites where patrons order directly, eliminating the need for library staff to handle financial transactions. Over the years, Friends of the Library generously partnered with the library to make select Oregon Public Library clothing items available to staff so that they may wear branded clothing while working at the library or at library events. Historically, this was limited to staff only and staff were instructed to only wear the attire during their work shifts, so staff customarily returned these items once their employment ended. This new opportunity would be very similar to someone purchasing and wearing attire for a favorite school or sports team, with the added benefit of providing increased awareness and support for the library. The Board was very enthusiastic about this potential opportunity! Bonsett-Veal made the Motion to Authorize permission for Oregon Public Library clothing and/or merchandise to be developed and made available for purchase by the general public and to allow staff to wear OPL without any restrictions. Anderson seconded. Motion carried 7-0. 9. Closing and Future Agendas a. Request for future agenda items: none. b. Next meeting: Wednesday, October 14, 2026 at 5:15 PM 10. Adjournment: Shtaida made the Motion to Adjourn at 5:44pm. Reese seconded. Motion carried 7-0.