Packet

Oregon Public Library Board Meeting Agenda Wednesday, September 9, 2026 at 5:15pm 200 N Alpine Pkwy, Oregon, WI 53575 (Conference Room) (608) 835-3656 - OregonPublicLibrary.org 1. Call to Order 2. Roll Call 3. Introduction of Oregon School District Superintendent & Library Board Member Dr. Shannon Anderson 4. Adopt/Amend Agenda 5. Community Input This part of the agenda allows members of the public to provide information to the Library Board, including on items not listed on the Board’s agenda. Under the Open Meetings Law, this section of the agenda allows the Board to receive information, and to ask questions of a presenter to facilitate a better understanding of the information. Board members may also discuss procedural matters relating to the information, such as whether the information should be directed to staff, referred to a committee, or placed on a future Library Board agenda. However, Board members may not expand their discussion beyond such procedural matters. Fifteen (15) minutes will be provided with a limit of 3 minutes per speaker; otherwise the agenda will proceed. 6. Consent Agenda a. Amend/Approve Minutes from July Meeting b. Amend/Approve Minutes from August Meeting c. Review and Payment of available Bills d. Review/Accept Financial Report(s) currently available 7. Information Items a. 2026 Design Award Recipient – Special Recognition in Community Impact by AIA Wisconsin b. Library Director’s Report c. Upcoming Library Events d. Monthly Statistics Report e. South Central Library System 2025 at a Glance f. Board Continuing Education: Trustee Essential #6: Evaluating the Director (Wisconsin Department of Public Instruction) g. Committee Reports i. Gazebo/Outdoor Structure Committee ii. Personnel Committee • Annual Library Director Evaluation h. Communications i. Village Board announcements ii. School District announcements 8. Discussion and possible action items a. 2027 Library Budget Request (if updates available) b. Library Branded Items 9. Closing and Future Agendas a. Request for future agenda items b. Next meeting: Wednesday, October 14, 2026 at 5:15 PM 10. Adjournment Library Board: President – Coral Goplin, Vice President – Jenny Nelson, Treasurer – Laura Reese, Secretary – John Bonsett-Veal, Laura Shtaida, Lynn McDaniel (Village Board Representative), Dr. Shannon Anderson (School Board Representative) Note: Any person who has a qualifying disability as defined by the Americans with Disabilities Act that requires the meeting or materials at the meeting to be in an accessible location or format must contact the Library Director at (608)835-2322, 200 N Alpine Parkway, Oregon, Wisconsin, at least twenty- four hours prior to the commencement of the meeting so that any necessary arrangements can be made to accommodate each request. Oregon Public Library Board Meeting Agenda Wednesday, September 9, 2026 at 5:15pm 200 N Alpine Pkwy, Oregon, WI 53575 (Conference Room) (608) 835-3656 - OregonPublicLibrary.org 1. Call to Order 2. Roll Call 3. Introduction of Oregon School District Superintendent & Library Board Member Dr. Shannon Anderson 4. Adopt/Amend Agenda 5. Community Input This part of the agenda allows members of the public to provide information to the Library Board, including on items not listed on the Board’s agenda. Under the Open Meetings Law, this section of the agenda allows the Board to receive information, and to ask questions of a presenter to facilitate a better understanding of the information. Board members may also discuss procedural matters relating to the information, such as whether the information should be directed to staff, referred to a committee, or placed on a future Library Board agenda. However, Board members may not expand their discussion beyond such procedural matters. Fifteen (15) minutes will be provided with a limit of 3 minutes per speaker; otherwise the agenda will proceed. 6. Consent Agenda a. Amend/Approve Minutes from July Meeting b. Amend/Approve Minutes from August Meeting c. Review and Payment of available Bills d. Review/Accept Financial Report(s) currently available 7. Information Items a. 2026 Design Award Recipient – Special Recognition in Community Impact by AIA Wisconsin b. Library Director’s Report c. Upcoming Library Events d. Monthly Statistics Report e. South Central Library System 2025 at a Glance f. Board Continuing Education: Trustee Essential #6: Evaluating the Director (Wisconsin Department of Public Instruction) g. Committee Reports i. Gazebo/Outdoor Structure Committee ii. Personnel Committee • Annual Library Director Evaluation h. Communications i. Village Board announcements ii. School District announcements 8. Discussion and possible action items a. 2027 Library Budget Request (if updates available) b. Library Branded Items 9. Closing and Future Agendas a. Request for future agenda items b. Next meeting: Wednesday, October 14, 2026 at 5:15 PM 10. Adjournment Library Board: President – Coral Goplin, Vice President – Jenny Nelson, Treasurer – Laura Reese, Secretary – John Bonsett-Veal, Laura Shtaida, Lynn McDaniel (Village Board Representative), Dr. Shannon Anderson (School Board Representative) Note: Any person who has a qualifying disability as defined by the Americans with Disabilities Act that requires the meeting or materials at the meeting to be in an accessible location or format must contact the Library Director at (608)835-2322, 200 N Alpine Parkway, Oregon, Wisconsin, at least twenty- four hours prior to the commencement of the meeting so that any necessary arrangements can be made to accommodate each request. Oregon Public Library Board Meeting Minutes Wednesday, July 8, 2026 at 5:15pm 200 N Alpine Pkwy, Oregon, WI 53575 (Conference Room) (608) 835-3656 - OregonPublicLibrary.org 1. Call to Order: Jenny Nelson called the meeting to order at 5:15pm. 2. Roll Call: Present were: Vice-President – Jenny Nelson, Treasurer – Laura Reese, Lynn McDaniel (Village Board Representative), Dr. Shannon Anderson (School Board Representative), Library Director – Jennifer Way, Youth Services and Community Engagement Librarian – Kelly Allen (excused at 5:41pm), Technical Services Supervisor and Administrative Assistant – Laura Dewey (recorder). OCA Media also present. Not present: President - Coral Goplin, Secretary – John Bonsett-Veal, Laura Shtaida. 3. Introduction of Oregon School District Superintendent & Library Board Member Dr. Shannon Anderson 4. Adopt/Amend Agenda: Reese made the Motion to Adopt the Agenda as written. McDaniel seconded. Motion carried 4-0. 5. Community Input: none. 6. Consent Agenda a. Amend/Approve Minutes from Previous Meeting: Reese made the Motion to Approve the Minutes from June 10, 2026. McDaniel seconded. Motion carried 3-0 with Anderson abstaining. b. Review and Payment of available Bills: A Revised Library Expense Report was presented that includes three additional line items: JM Brennan Inc $294.50, Bruce Company $667.50, and a credit memo of $65.60 from Cengage. Motion made to Approve the Revised Payment of Bills and Financial Reports by Reese. McDaniel seconded. Motion carried 4-0. c. Review/Accept Financial Report(s) currently available: Motion made to Approve Financial Reports in 6b. 7. Information Items a. Library Director’s Report: Way’s highlights of her report: The library was closed June 19 for Juneteenth. The library was closed July 4 and 5 for Independence Day with one paid holiday day for eligible employees. On June 29, a gas line was struck at the CC/Alpine intersection where construction work is ongoing. Village Hall was evacuated. We also evacuated the library and closed the library for the rest of the day because of timing along with communication and logistical considerations. Thank you to all of the First Responders and Alliant Energy for keeping the area safe! Laura Dewey has been working diligently with our vendors and SCLS to set up electronic ordering which will alleviate some challenges with the workflow of our new computer system. She is amongst one of the first libraries in SCLS to get this set up so this is new for everyone. SCLS and staff continue to navigate some challenges with the software change including freezing and response time issues, along with other transitional changes which are still being addressed. We are happy to report Leona and Sophia started as Summer Pages on June 15! Kelly Allen was able to attend the American Library Association Conference in Chicago. There was no cost to our library for her conference registration, mileage, or parking thanks to a grant Kelly was awarded. This was the first National Conference Kelly has had the opportunity to attend! The Public Works Department is assisting with resolving an issue affecting a corner of the library parking lot that was reported by a vendor doing maintenance on the prairie. This issue is in a small space of the parking lot and will involve three different specialists to address. We are very grateful to Public Works Director Lauren Striegl, Assistant Public Works Director Nick Haak, and their partners for their leadership in assisting in resolving this issue. Costs for this unexpected repair will need to be taken from the fund balance. The construction at the intersection of Hwy CC and Alpine Parkway is in progress and is expected to continue for m ost of the summer. This will include the addition of a stoplight, updated lane configurations, improved pedestrian crossings, storm sewer improvements, and utility adjustments. The detour is marked with signage and has been reflected in Google maps. b. Upcoming Library Events: Way has included the monthly library calendar as a reminder of all of the excellent opportunities and programs we provide for all ages! c. Monthly Statistics Report: The Monthly Statistics Report will be provided in August. d. Committee Reports i. Gazebo/Outdoor Structure Committee: Nelson reported the Committee received the designer quote and it will be discussed at the next Committee meeting that has yet to be scheduled. ii. Personnel Committee: none. e. Communications i. Village Board announcements: McDaniel was impressed by Oregon’s response time to the gas line incident June 29th and was grateful the situation was under control within hours. ii. School District announcements: Anderson reported the District’s Summer School program began Monday! The robust offerings contain many unique options including online classes for high school students to make an easier pathway to graduation. 8. Discussion and possible action items a. Amendment to Library Board Bylaws: Each year the Library Board reviews the bylaws for possible amendments. Following a review at the May and June 2026 meetings, the Board indicated an interest in one amendment: Article VI, Section 6: Correction of typo: Remove extraneous [ from this line. Reese made the Motion to Approve the Amendment to Article VI, Section 6 of the Library Board Bylaws. Anderson seconded. Motion carried 4-0. b. Purchase of Book Bike with Grant and Donated Funds: Kelly Allen, Youth Services and Community Engagement Librarian, began exploring the possibility of a book bike for library outreach services a number of years ago. Kelly provided an explanation summarizing how the bike would be used to enhance the library’s existing outreach work. Peg Watson helped with the information gathering. Kelly explained the bike would enhance our strong outreach program without additional staff time and would be a way to bring the magic of our beautiful library out into the community! A price quote was also submitted. Kelly was successful in receiving a grand of $500 through an application submitted in partnership with Friends of the Library. It was hoped we would be able to acquire a book bike when the new library opened in 2023, but this project had to be put on hold for a variety of reasons. The funding source for this purchase would be donated funds including the $500 grant designated for this purpose. Anderson made the Motion to Approve the Purchase of Book Bike for library outreach services with Grant and Donated Funds. Reese seconded. Motion carried 4-0. c. Final Design and Authorization to Bid for the Solar Expansion Project: At the February 2026 meeting, the Library Board approved a proposal from OPN Architects to complete the professional services for the Phase 2 expansion of solar PV at the Oregon Public Library, using an available credit from the 179D agreement towards the cost of professional services. This is an expansion of the library’s existing solar array. Since then, the Library Board has approved agreements with OPN Architects for professional services on the project and HGA to commission the work. OPN and IMEG have completed the final plans and bid specifications and are ready to bid the project. Funds for the project were approved in the 2026 budget and came from the Inflation Reduction Act Clean Energy Incentive payment that the Village received for the library’s solar and geothermal systems in the new library. The project will be competitively bid from July 9 to July 30 at 2:00pm. It is expected that we will be able to share the bid tab and have the Library Board consider awarding the bid at the August Library Board meeting so that the work can proceed. McDaniel made the Motion to Approve the Plans for the Solar Phase 2 Expansion Project and authorize bidding of the project. Reese seconded. Motion carried 4-0. d. Preliminary 2027 Library Budget Request: For discussion only. No action is needed at this time. The Budget Process – Department Worksheet reporting on Internal Stressors and Organizational Consequences, Operational Challenges Limiting Service Delivery, and Priority Operational Investment for 2027 has been requested to be filled out by all Department Heads in the Village. Way will have more budget numbers finalized and the 2027 Library Budget Request should be approved at the August Library Board Meeting to meet the deadline of Village Administrator Martin Shanks. 9. Closing and Future Agendas a. Request for future agenda items: none. b. Next meeting: Wednesday, August 12, 2026 at 5:15 PM 10. Adjournment: Reese made the Motion to Adjourn at 6:06 pm. McDaniel seconded. Motion carried 4-0. Oregon Public Library Board Meeting Minutes Wednesday, August 12, 2026 at 5:15pm 200 N Alpine Pkwy, Oregon, WI 53575 (Conference Room) (608) 835-3656 - OregonPublicLibrary.org 1. Call to Order: Coral Goplin called the meeting to order at 5:15pm. 2. Roll Call: Present were: President – Coral Goplin, Vice-President – Jenny Nelson, Secretary – John Bonsett-Veal, Laura Shtaida, Lynn McDaniel (Village Board Representative), Library Director – Jennifer Way, Technical Services Supervisor and Administrative Assistant – Laura Dewey (recorder). Not present: Treasurer – Laura Reese, Dr. Shannon Anderson (School Board Representative). OCA Media was not present. 3. Adopt/Amend Agenda: Shtaida made the Motion to Adopt the Agenda as written. McDaniel seconded. Motion carried 5-0. 4. Community Input: none. 5. Consent Agenda a. Amend/Approve Minutes from Previous Meeting: Minutes from the July 2026 meeting will be provided for Board consideration for approval at the September 2026 meeting. b. Review and Payment of available Bills: Motion made to Approve the Payment of Bills and Financial Reports by Nelson. Shtaida seconded. Motion carried 5-0. c. Review/Accept Financial Report(s) currently available: Motion made to Approve Financial Reports in 5b. 6. Information Items a. Library Director’s Report: Way’s highlights of her report: Our Custodian Alex Flum’s last day was July 31 and we have been lucky to have Alex take care of keeping our building looking great for the past 2+ years! Public Works has posted the open Custodian position with a deadline of August 17. Laura has worked hard to facilitate a smooth transition for the new employee and will be participating in the hiring process with Public Works. Thank you to Humberto for helping to take care of our building in the meantime! Erin Skarivoda has been selected for our Circulation Library Assistant position and will start August 17. Welcome to Erin! We hope to have our Library Page position hired soon. It has been wonderful to have Sophia and Leona helping as Pages for the busy summer! Our Youth Services Intern was a great help this summer. Sarah’s last day was August 7 and she had the opportunity to help with the Teen Late Night event. The library was a polling place for the August 11 election and we had 1555 people through the doors that day! The League of Municipalities hosted their “League Locally” event at the Oregon Public Library. This is an educational opportunity for newly elected local government officials. Special thanks to Kara, Laura, and Alex for their efforts to support the event and helping to make sure everything went well. The intersection of Hwy CC and Alpine Pkwy construction project continues to be in progress. Work on the parking lot issue is one-half complete. Sincere thanks to Lauren, Nick, and the Public Works crew for taking the lead on making sure this is addressed correctly! b. Management Team and Strategic Plan Report – 2nd Quarter: Way spotlighted a few items from each department to draw attention to all of the amazing things our entire team is working on! c. Monthly Statistics Report: The numbers continue to increase for our Meeting Room usage and our visits numbers are down possibly as a result of the road construction at Hwy CC and Alpine and the impacts of the new SCLS software. d. Committee Reports i. Gazebo/Outdoor Structure Committee: Nelson reported a proposal has been received, cost estimates have been requested, and the committee will be in communication with the donor. Nelson noted the donor is happy with the timeline of the project’s review. ii. Personnel Committee: none e. Communications i. Village Board announcements: McDaniel reported the Village Board has given a first-look at the CIP which drives the levy limit. The report shows growth is strong and in a good place. ii. School District announcements: none 7. Discussion and possible action items a. Appointment of Personnel Committee Vacancy: There is one open position on the Personnel Committee. This position had been occupied by Dr. Bergstrom until her time on the Board ended. Per the bylaws, members of the Personnel Committee “shall be appointed by the president.” Library Board President Goplin appointed John Bonsett-Veal to the Personnel Committee. The Motion to Approve John Bonsett-Veal to the Personnel Committee was made by Nelson. Shtaida seconded. Motion car ried 4-0 with Bonsett-Veal abstaining. b. Certificate of Deposit Reinvestment - Wackman Library Trust Fund: In 1972, the Oregon Public Library received a bequest known as the “Mary Brabyn Wackman and Charline M. Wackman Library Trust”. For accounting purposes, the fund name has to be truncated and the funds are referred to as the Wackman Fund. Only the net income may be used for the purchase of literature for the library; the principal is not to be used. The most recent CD matured on 7/26/2026 and the library did not receive the usual notice prior to the maturity date. We were contacted by the bank on 7/30 and because the previous certificate of deposit was considered non-renewable we were asked to make a decision on how to proceed by end of day. Goplin and Way discussed options with the bank and reinvested the CD in a 1 year CD at 3.25%. Should the Board not wish to approve the reinvestment, we are able to withdraw the CD at any time less a small penalty for early withdrawal. Nelson made the motion to Approve reinvestment of the Wackman Fund CD for 1 year at 3.25% effective 7/30/2026. Shtaida seconded. Motion carried 5-0. c. Agreement for Required Sprinkler Inspections: The current agreement to complete the required inspections for the library’s sprinkler system ends on 11/30/2026. Inspections are required and must be completed four times per year with an annual inspection being completed during one of those visits (typically June). A proposal from the current vendor to continue providing these sp rinkler inspection services is enclosed and the vendor has been excellent to work with. Bonsett-Veal made the motion to Approve the enclosed agreement with J.F. Ahern Co. to complete the required sprinkler inspections at the library for the period 12/1/2026 – 11/30/2027 at a cost of $1159. McDaniel seconded. Motion carried 5-0. d. Agreement with Building Automation Solutions for HVAC Controls Software Maintenance Agreement: Building Automation Systems provides our current software maintenance agreement for our HVAC control systems. The current agreement is in place through the end of the year. Two options for continuing our software maintenance agreement are available. Option 1: 3 year SMA with 3 year software (same 8000 JACE – Java Application Control Engine) or Option 2: 3 YEAR SMA WITH NEW 9000 JACE with promotion price for year 1 (must be installed before October 1st). Option 1 is a lower cost over the SMA period, but doesn’t include the upgrade to the new JACE which would cost more outside of this promotion. Option 2 is a higher cost over the SMA period, but does include the upgrade to the new JACE. Bonsett-Veal made the motion to Approve the 3-year SMA agreement with Building Automation Systems of Option #2 including upgrading to a JACE 9000. Nelson seconded. Motion carried 5-0. e. Accept Bid for Solar Photovoltaic Array Expansion Project and Authorization for Execution of Contract: The Library is seeking Board approval to accept the base bid from the low bidder for the solar photovoltaic array expansion project contingent upon the qualification of the bid. The proposed scope includes the expansion of the existing solar array by adding panels on the sloped roof along with associated conduit and equipment. This project was posted on Quest to accept bids between 7/09- 7/30/2026. Bids were opened virtually on July 30, 2026 at 2 PM. There were three bids received to complete this work. The bids are summarized in the attached bid tabulation. Based on the language in the bid documents, we anticipate that the project included in the base bid will be eligible for a Clean Energy incentive for eligible project costs. Alternate #1 was included to determine costs for the project to be eligible for the domestic content bonus available for the Clean Energy incentives; this bonus is more difficult to meet the requirements for and is not something our previous installation qualified for. The low base bid for this project was $113,825 and was submitted by Energy Concepts. At this time, Way recommends that the Alternate not be pursued for a variety of reasons including the risk that it may ultimately not qualify for the domestic content bonus despite best efforts. Funding for this project was approved by both the Village Board and Library Board as part of the 2026 budget. The architect and engineer worked on qualification of the bid and the bid has been qualified. The form of agreement reviewed by the Village attorney was included in the bid documents to facilitate efficient contract negotiations, and includes AIA A101, AIA A101 Exhibit A, and AIA A201. The selected contract may have requests related to the contract language that may be incorporated provided the Village Attorney agrees. Way thanked Jenny Nelson for all of her work and input in this project. Shtaida made the motion to Accept the base bid for the photovoltaic array expansion project and to award the project to Energy Concepts for a cost of $113, 825. Bonsett-Veal seconded. Motion carried 5-0. Shtaida made the motion to Approve the contract language and authorize the execution of the contract (including AIA A101, AIA A101 Exhibit A, AIA A201) with the bidder awarded the work to include any minor modifications approved at the Village Attorney’s discreti on. Bonsett-Veal seconded. Motion carried 5-0. f. Agreement with Environment Control for Interim Cleaning Services Until Custodian Position Filled: The Village has two full-time custodian positions, with one position focused predominantly on the library (~35 hours per week) and spending their remaining time at Village Hall (~5 hours). The individual in this position recently resigned for another opportunity with their last day on 7/30. They did an incredible job during their time here and will be greatly missed! This leaves a vacancy of 40 hours/week for Village cleaning needs. The Village posted the position opening on Friday 7/30 with an application deadline of 8/17. Unfortunately, it is not feasible for one custodian to adequately clean all the Village facilities for the duration of the position vacancy. The library is a high traffic facility and maintaining cleanliness is very important and time consuming. After evaluating options in collaboration with the Public Works Department leadership, it became clear that engaging the services of a cleaning service on a temporary basis is the best solution. Environment Control was the cleaning service that the library utilized at the former location and cleaned the new building on a limited basis until Public Works hired the Village janitorial position in March 2024. Please see the packet for the quote from Environment Control to provide cleaning services until the custodian position serving the library can be filled. In turn, once the new Senior Center opens, the Village plans to have three custodian positions so that cleaning of all Village facilities can be modified and temporarily covered by the other two employees during absences. Special thanks to Laura Dewey for the additional time, expertise and preparation she has put into ensuring a smooth transition for the new custodian and for the interim cleaning service. She has had to pivot very quickly and had to dedicate a lot of time over the past 3 weeks to make this possible. Her attention to detail and t houghtful planning will ensure that the library is well cared for and looks great for our patrons and staff alike! We also greatly appreciate the Public Works Department for their collaboration. We sincerely appreciate the wonderful work, expertise, and care that Alex put into his role in cleaning and caring for the building over the first 2+ years in our new space. Along with Laura, their hard work was critical in establishing our procedures and systems for taking care of our new building. Sincere thanks also to Humberto for his amazing work and attention to detail in taking care of our building during this transition period and the many times he has filled in at our facility. Way preemptively signed this agreement to prevent any lapse or gap in the library ’s cleaning due to the importance of having cleaning services at the library. There is a 14- day notice period to terminate the agreement. Cleaning services by Environment Control began on 8/10/2026 pm. Environment Control has been great to work with. The short-term contract reflects a higher price than a longer term contract would. This contract is more expensive than a Village Staff Custodian and we are eager to get a new Custodian hired and on board. Nelson made the motion to Approve the enclosed agreement with Environment Control to provide 5-day per week cleaning services on a temporary basis until the Village custodian position assigned to the library facility is filled and the new employee begins work. M cDaniel seconded. Motion carried 5-0. g. 2027 Library Budget Request: Following the direction of Village Administrator Shanks and trying to strike the right balance of the Library’s request while making the Library’s needs known, Shtaida made the motion to Approve the 2027 Library Budget request including a 12% increase to the Books Budget and a $1500 increase to Programming; And to request that the Village fund the cost to continue the new 20 hour/week Circulation Library Assistant position at a minimum of $10,000 for 2027 and to provide additional funding or to fully fund, if feasible; And Indicate that the Library Board wishes to follow the same approach for compensation and wage increases that is decided upon for other Village department staff and that the placeholder numbers shown in blue (wages and corresponding fringes) will be updated by the Village Finance Director to reflect these adjustments consistent with the Village compensation schedule. Bonsett-Veal seconded. Motion carried 4-0 with McDaniel abstaining. Nelson made the motion to Approve identifying on the Village 2027 Budget Process Department Worksheet that staffing, specifically funding of the new 20 hour/week Circulation position in the Village’s operating budget as the library’s top budget priority for 2027. Shtaida seconded. Motion carried 5-0. 8. Closing and Future Agendas a. Request for future agenda items: none b. Next meeting: Wednesday, September 9, 2026 at 5:15 PM 9. Adjournment: Shtaida made the Motion to Adjourn at 6:57pm. Nelson seconded. Motion carried 5-0. Library Board Expense Report - Sept 9, 2026 (08/08 - 09/04/2026) Date Vendor Account Description Amount AC 9/1/2026 Bruce Co 203-55111-290 (Bldg-Contractual Services) Sept Landscape Management $667.50 9/1/2026 Amazon 203-55110-340 (Operating Supplies) Operating Supplies $30.60 9/1/2026 Amazon 203-55110-324 (Other Materials) Eureka Supplies $299.97 9/1/2026 Amazon 203-55111-340 (Bldg-Operating Supplies) Building Operations $181.56 9/1/2026 Amazon 203-55110-321 (Audiovisual) Library AV $354.28 9/1/2026 Amazon 203-55110-322 (Books) Library Books $143.12 9/1/2026 Cengage 203-55110-322 (Books) Library Books $76.28 9/1/2026 D'Orazio 203-55111-340 (Bldg-Operating Supplies) Building Operating Supplies $768.78 9/2/2026 D'Orazio 203-55111-340 (Bldg-Operating Supplies) Building Operating Supplies $79.22 8/25/2026 Dorn 203-55111-340 (Bldg-Operating Supplies) Building Operating Supplies $36.36 9/1/2026 Environment Control 203-55111-290 (Bldg-Contractual Services) Temporary Monthly Janitorial Services September Inv 45077-613 $6,598.00 8/30/2026 G. Fox & Son, Inc. 203-55111-350 (Bldg-Repair & Mntc Supplies) Parking lot - curb & asphalt removal for repair $1,250.00 8/25/2026 Gordon Flesch Company 203-55110-290 (Contracted Services) GFC Printing Overage & Supplies $47.98 9/1/2026 Ingram 203-55110-322 (Books) Library Books Credit -$6.74 9/1/2026 Ingram 203-55110-324 (Other Materials) Eureka Collection $6.74 9/1/2026 Ingram 203-55110-322 (Books) Library Books $1,047.59 8/20/2026 Locks and Unlocks 203-55111-350 (Bldg-Repair & Mntc Supplies) Service Call 8/20/2026 $121.60 9/1/2026 Midwest Tape 203-55110-321 (Audiovisual) Library AV $256.82 7/17/2026 O'Rourke Media Group 203-55110-390 (Other Supplies/Mntc) Solar Project Public Notice 7/9 and 7/16/2026 $166.35 6/30/2026 O'Rourke Media Group 203-55110-390 (Other Supplies/Mntc) June Employment Advertisements $363.00 8/13/2026 Petty Cash 100-11810 (Petty Cash) Addition to Library Cash Box $70.00 8/13/2026 Petty Cash 203-55110-390 (Other Supplies/Mntc) Reimbursement to Library Cash Box $20.00 8/10/2026 Prize Impressions 203-55110-340 (Operating Supplies) Library Nametag $10.73 8/25/2026 Prize Impressions 203-55110-340 (Operating Supplies) Library Nametag $10.73 8/24/2026 Quill 203-55110-340 (Operating Supplies) Operating Supplies $177.61 9/1/2026 Rivistas 203-16200 (Prepay) Serials & Newspaper Subscription Renewals 2027 $4,549.77 8/24/2026 Schindler Elevator 203-55111-350 (Bldg-Repair & Mntc Supplies) Service Repair 8/20/2026 Inv #4626347629 $394.21 8/21/2026 Showcases 203-55110-340 (Operating Supplies) Operating Supplies $93.17 8/12/2026 SCLS 203-55110-323 (Online Subscriptions) Solus Template Inv # 26-511 $211.54 8/31/2026 Thysse 203-55110-344 (Outreach) Library Brochures $314.50 8/12/2026 US Bank 203-55110-340 (Operating Supplies) USPS: OLL Returns $4.87 608 8/12/2026 US Bank 203-55110-290 (Contracted Services) Allegiant: Faxing Services 8/1/2026-8/31/2026 $46.10 8/12/2026 US Bank 203-55111-221 (Electricity) Alliant Energy: Utilities 6/16/2026-7/17/2026 $1,041.65 8/12/2026 US Bank 203-55110-320 (Publications/Subscriptions) Wall Street Journal: Monthly Subscription $64.99 8/12/2026 US Bank 203-55110-320 (Publications/Subscriptions) Milwaukee Journal Sentinel: Monthly Subscription $40.00 8/12/2026 US Bank 203-55110-320 (Publications/Subscriptions) USA Today: Monthly Subscription $44.00 8/12/2026 US Bank 203-55111-222 (Phone) TDS: Phone Service 6/22-7/21/2026 $263.74 8/12/2026 US Bank 203-55110-320 (Publications/Subscriptions) Sports Illustrated: Annual Subscription $36.93 8/27/2026 Village of Oregon 203-55110-340 (Operating Supplies) July Postage $13.32 9/1/2026 Peg Watson 203-55110-331 (Mileage/Travel) May - August Mileage Reimbursement $29.43 9/1/2026 Jennifer Way 203-55110-331 (Mileage/Travel) July Mileage Reimbursement $59.88 $19,986.18 Expenses Paid with Donated Funds (Non-Capital Only) 9/1/2026 Amazon 202-55172-340 (Friends-Operating Supplies) YS Programming Supplies $127.22 601 9/1/2026 Amazon 202-55172-340 (Friends-Operating Supplies) Friends Supplies $3.00 9/1/2026 Amazon 202-55167-326 (Gift-Paster) Creative Space Accessories $10.19 9/1/2026 Amazon 202-55110-326 (Gift Account) 1000 Books Lions Club Supplies $24.69 630 9/3/2026 Bergey Jewelry 202-55172-340 (Friends-Operating Supplies) AD SLP Prizes $50.00 602 9/1/2026 Cengage 202-55110-326 (Gift Account) Gift Large Print Books $152.25 9/1/2026 Driftless Stargazing 202-55172-340 (Friends-Operating Supplies) YS Star Party Program 10/19/2026 $365.00 601 9/1/2026 Kanopy 202-55110-340 (Gift Operating Expenses) Pay Per Use Contract Inv # KDEP-26532 $1,000.00 642 9/1/2026 Rivistas 202-55110-326 (Gift Account) Olson Serial Donation 2027 $109.00 9/1/2026 Rivistas 202-55110-326 (Gift Account) Serial Donation 2027 $49.95 8/4/2026 Scholastic 202-55172-340 (Friends-Operating Supplies) YS SLP Prizes $617.32 601 8/12/2026 US Bank 202-55172-340 (Friends-Operating Supplies) Kickback Café: Teen Boba Book Club 7/21/2026 $127.00 601 8/12/2026 US Bank 202-55172-340 (Friends-Operating Supplies) Dreamy Scoops: YS SLP Prizes $20.63 601 8/12/2026 US Bank 202-55172-340 (Friends-Operating Supplies) Interstate Books4School: YS SLP Prizes $225.07 601 8/12/2026 US Bank 202-55172-340 (Friends-Operating Supplies) Amazon: Apple Subscription $100.00 601 8/12/2026 US Bank 202-55172-340 (Friends-Operating Supplies) Hyvee: YS Programming Supplies $75.91 601 8/12/2026 US Bank 202-55172-340 (Friends-Operating Supplies) Hyvee: AD Programming Supplies $82.91 602 9/1/2026 Utka Ensemble 202-55172-340 (Friends-Operating Supplies) YS Storybook Music Project Program 9/25/2026 $350.00 601 $3,490.14 New Library Building Project Expenses 6/4/2026 Demco 202-55110-810 (Capital - Equipment) Display Accessories $231.57 8/12/2026 US Bank 202-55110-810 (Capital - Equipment) Staples: Chair Mats $649.91 814 $881.48 Solar Phase 2 Expansion 8/27/2026 HGA 202-55110-820 (Capital-Building) Solar PV Expansion Cx Services Project # 5118-002-00 Inv # 275872 $680.00 $680.00 GRAND TOTAL $25,037.80 Approved by the Oregon Public Library Board of Trustees _____________________________________________________________________________________________ Receipts - August 2026 Lost materials 203-46711 $185.44 Copier/Printer/Microfilm 203-46712 $676.50 Fees 203-46713 $115.23 County Reimbursement $0.00 SCLS/SCLS Grant 202-43721 $0.00 Other Grants 202-48610 $1,554.30 Donations 202-48500 $362.13 PayPal Donations $73.79 TOTAL $2,967.39 VILLAGE OF OREGON REVENUES WITH COMPARISON TO BUDGET FOR THE 7 MONTHS ENDING JULY 31, 2026 LIBRARY OPERATING FUND PERIOD BUDGET % OF ACTUAL YTD ACTUAL AMOUNT VARIANCE BUDGET FOR ADMINISTRATION USE ONLY 58 % OF THE FISCAL YEAR HAS ELAPSED 08/11/2026 12:05PM PAGE: 1 TAXES 203-41110 GENERAL PROPERTY TAXES 138,321.19 851,293.51 1,174,668.00 ( 323,374.49) 72.47 TOTAL TAXES 138,321.19 851,293.51 1,174,668.00 ( 323,374.49) 72.47 INTERGOVERNMENTAL REVENUES 203-43720 LIBRARY COUNTY GRANT .00 305,751.00 305,751.00 .00 100.00 TOTAL INTERGOVERNMENTAL REVENUES .00 305,751.00 305,751.00 .00 100.00 PUBLIC CHARGES FOR SERVICE 203-46711 LIBRARY LOST MATERIALS FEES 137.05 1,172.08 1,200.00 ( 27.92) 97.67 203-46712 LIBRARY REVENUES COPIES 1,222.60 5,769.09 5,000.00 769.09 115.38 203-46713 LIBRARY FEES 35.30 688.27 800.00 ( 111.73) 86.03 TOTAL PUBLIC CHARGES FOR SERVICE 1,394.95 7,629.44 7,000.00 629.44 108.99 INTERGVRNMNTL CHRGS FOR SERVIC 203-47370 LIBRARY COUNTY REIMBURSEMENTS .00 33,630.47 33,630.00 .47 100.00 TOTAL INTERGVRNMNTL CHRGS FOR SERV .00 33,630.47 33,630.00 .47 100.00 MISCELLANEOUS REVENUE 203-48100 INTEREST ON TEMP INVESTMENTS .00 13,562.98 15,000.00 ( 1,437.02) 90.42 TOTAL MISCELLANEOUS REVENUE .00 13,562.98 15,000.00 ( 1,437.02) 90.42 TOTAL FUND REVENUE 139,716.14 1,211,867.40 1,536,049.00 ( 324,181.60) 78.90 VILLAGE OF OREGON EXPENDITURES WITH COMPARISON TO BUDGET FOR THE 7 MONTHS ENDING JULY 31, 2026 LIBRARY OPERATING FUND PERIOD BUDGET % OF ACTUAL YTD ACTUAL AMOUNT BUDGET FOR ADMINISTRATION USE ONLY 58 % OF THE FISCAL YEAR HAS ELAPSED 08/11/2026 12:05PM PAGE: 2 LIBRARY 203-55110-110 SALARIES MANAGEMENT 8,528.79 59,957.69 106,891.00 46,933.31 56.09 203-55110-113 SALARIES OPERATIONS 60,830.84 423,858.05 771,291.00 347,432.95 54.95 203-55110-114 OVERTIME .00 10.08 .00 ( 10.08) .00 203-55110-131 FICA 4,173.58 28,829.39 54,447.00 25,617.61 52.95 203-55110-132 MEDICARE 976.10 6,742.44 12,734.00 5,991.56 52.95 203-55110-133 PENSION 3,642.39 25,642.14 45,885.00 20,242.86 55.88 203-55110-134 HEALTH INSURANCE 12,007.68 101,703.34 150,247.00 48,543.66 67.69 203-55110-143 LIFE INSURANCE/LTD .00 67.43 156.00 88.57 43.22 203-55110-193 WORKERS COMPENSATION 113.18 787.41 1,054.00 266.59 74.71 203-55110-210 PROFESSIONAL SERVICES .00 63,402.00 64,402.00 1,000.00 98.45 203-55110-290 OTHER CONTRACTUAL SERVICES 732.97 7,831.61 11,523.00 3,691.39 67.97 203-55110-320 PUBL, SUBSCRIPTIONS .00 6,243.92 7,250.00 1,006.08 86.12 203-55110-321 AUDIO-VISUAL 2,545.16 10,182.22 22,790.00 12,607.78 44.68 203-55110-322 BOOKS 4,307.85 29,719.57 59,710.00 29,990.43 49.77 203-55110-323 ONLINE SUBSCRIPTONS .00 19,065.96 19,160.00 94.04 99.51 203-55110-324 OTHER MATERIALS 6.68 87.17 500.00 412.83 17.43 203-55110-325 DUES .00 665.00 1,200.00 535.00 55.42 203-55110-330 TRAINING .00 489.95 3,000.00 2,510.05 16.33 203-55110-331 MILEAGE/TRAVEL 116.51 559.29 1,000.00 440.71 55.93 203-55110-340 OPERATING SUPPLIES 1,090.13 7,718.11 13,000.00 5,281.89 59.37 203-55110-344 OUTREACH .00 463.46 1,172.00 708.54 39.54 203-55110-350 RPR & MAINT SUPPLIES .00 6,054.30 6,500.00 445.70 93.14 203-55110-390 OTHER SUPPLIES & MAINT .00 650.07 1,500.00 849.93 43.34 203-55110-523 CRIME INSURANCE .00 111.75 179.00 67.25 62.43 TOTAL LIBRARY 99,071.86 800,842.35 1,355,591.00 554,748.65 59.08 LIBRARY BUILDING 203-55111-113 SALARY OPERATIONS 2,692.18 20,174.85 42,364.00 22,189.15 47.62 203-55111-114 OVERTIME 130.44 1,209.84 .00 ( 1,209.84) .00 203-55111-131 FICA 167.42 1,168.26 2,627.00 1,458.74 44.47 203-55111-132 MEDICARE 39.15 273.25 614.00 340.75 44.50 203-55111-133 PENSION 203.24 1,539.72 3,050.00 1,510.28 50.48 203-55111-134 HEALTH INSURANCE ( 104.82) 13,136.87 23,695.00 10,558.13 55.44 203-55111-143 LTD/LIFE INSURANCE .00 3.34 7.00 3.66 47.71 203-55111-193 WORKERS COMPENSATION 96.44 730.69 1,077.00 346.31 67.84 203-55111-221 ELECTRICITY/GAS .00 10,632.15 35,000.00 24,367.85 30.38 203-55111-222 TELEPHONE .00 1,318.80 2,700.00 1,381.20 48.84 203-55111-223 WATER/SEWER 260.63 1,596.01 2,700.00 1,103.99 59.11 203-55111-290 CONTRACTUAL SERVICES 667.50 13,137.00 23,185.00 10,048.00 56.66 203-55111-340 OPERATING SUPPLIES 1,195.20 3,942.93 5,500.00 1,557.07 71.69 203-55111-350 REPAIR & MAINT SUPPLIES 794.50 29,500.15 22,912.00 ( 6,588.15) 128.75 203-55111-524 PROPERTY INSURANCE .00 14,247.89 15,027.00 779.11 94.82 TOTAL LIBRARY BUILDING 6,141.88 112,611.75 180,458.00 67,846.25 62.40 VILLAGE OF OREGON EXPENDITURES WITH COMPARISON TO BUDGET FOR THE 7 MONTHS ENDING JULY 31, 2026 LIBRARY OPERATING FUND PERIOD BUDGET % OF ACTUAL YTD ACTUAL AMOUNT BUDGET FOR ADMINISTRATION USE ONLY 58 % OF THE FISCAL YEAR HAS ELAPSED 08/11/2026 12:05PM PAGE: 3 TOTAL FUND EXPENDITURES 105,213.74 913,454.10 1,536,049.00 622,594.90 59.47 NET REVENUES OVER EXPENDITURES 34,502.40 298,413.30 .00 ( 946,776.50) .00 VILLAGE OF OREGON BALANCE SHEET JULY 31, 2026 LIBRARY OPERATING FUND ASSETS 203-11110 TREASURER'S WORKING CASH 569,877.54 203-12100 TAXES RECEIVABLE 323,374.50 TOTAL ASSETS 893,252.04 LIABILITIES AND EQUITY LIABILITIES 203-21100 ACCOUNTS PAYABLE 5,838.54 203-26100 DEFERRED REVENUE 323,374.49 TOTAL LIABILITIES 329,213.03 FUND EQUITY 203-34200 FUND BALANCE 265,625.71 REVENUE OVER EXPENDITURES - YTD 298,413.30 TOTAL FUND EQUITY 564,039.01 TOTAL LIABILITIES AND EQUITY 893,252.04 VILLAGE OF OREGON REVENUES WITH COMPARISON TO BUDGET FOR THE 7 MONTHS ENDING JULY 31, 2026 LIBRARY FUND PERIOD BUDGET % OF ACTUAL YTD ACTUAL AMOUNT VARIANCE BUDGET FOR ADMINISTRATION USE ONLY 58 % OF THE FISCAL YEAR HAS ELAPSED 08/11/2026 12:04PM PAGE: 1 INTERGOVERNMENTAL REVENUES 202-43721 SCLS GRANT 220.00 965.01 475.00 490.01 203.16 202-43722 USDA GRANT .00 .00 135,000.00 ( 135,000.00) .00 TOTAL INTERGOVERNMENTAL REVENUES 220.00 965.01 135,475.00 ( 134,509.99) .71 MISCELLANEOUS REVENUE 202-48100 INTEREST INCOME .00 11,811.46 10,570.00 1,241.46 111.75 202-48500 DONATIONS 183.70 51,140.37 5,000.00 46,140.37 1,022.81 202-48610 MISCELLANEOUS .00 1,500.00 .00 1,500.00 .00 TOTAL MISCELLANEOUS REVENUE 183.70 64,451.83 15,570.00 48,881.83 413.95 OTHER FINANCING SOURCES 202-49210 TRANSFER FROM OTHER FUNDS .00 135,000.00 .00 135,000.00 .00 TOTAL OTHER FINANCING SOURCES .00 135,000.00 .00 135,000.00 .00 TOTAL FUND REVENUE 403.70 200,416.84 151,045.00 49,371.84 132.69 VILLAGE OF OREGON EXPENDITURES WITH COMPARISON TO BUDGET FOR THE 7 MONTHS ENDING JULY 31, 2026 LIBRARY FUND PERIOD BUDGET % OF ACTUAL YTD ACTUAL AMOUNT BUDGET FOR ADMINISTRATION USE ONLY 58 % OF THE FISCAL YEAR HAS ELAPSED 08/11/2026 12:04PM PAGE: 2 LIBRARY 202-55110-215 PROFESSIONAL SERVICES 3,023.00 7,643.00 .00 ( 7,643.00) .00 202-55110-326 GIFT ACCOUNT 8,399.11 10,417.26 475.00 ( 9,942.26) 2,193.11 202-55110-340 OPERATING SUPPLIES .00 1,000.00 .00 ( 1,000.00) .00 202-55110-810 CAPITAL EQUIPMENT 1,992.12 3,751.01 .00 ( 3,751.01) .00 202-55110-820 BUILDINGS 2,692.00 15,962.48 140,000.00 124,037.52 11.40 TOTAL LIBRARY 16,106.23 38,773.75 140,475.00 101,701.25 27.60 MADISON COMMUNITY FOUNDATION 202-55171-326 MADISON COMMUNITY FOUNDATION .00 10,000.00 .00 ( 10,000.00) .00 TOTAL MADISON COMMUNITY FOUNDATION .00 10,000.00 .00 ( 10,000.00) .00 FRIENDS EXPENDITURES 202-55172-340 FRIENDS OPERATING SUPPLIES 1,109.03 6,148.35 5,000.00 ( 1,148.35) 122.97 TOTAL FRIENDS EXPENDITURES 1,109.03 6,148.35 5,000.00 ( 1,148.35) 122.97 TOTAL FUND EXPENDITURES 17,215.26 54,922.10 145,475.00 90,552.90 37.75 NET REVENUES OVER EXPENDITURES ( 16,811.56) 145,494.74 5,570.00 ( 41,181.06) 2,612.11 VILLAGE OF OREGON BALANCE SHEET JULY 31, 2026 LIBRARY FUND ASSETS 202-11110 TREASURER'S WORKING CASH 370,849.65 202-11355 LIBRARY BUILDING DONATION OCB 283,493.19 TOTAL ASSETS 654,342.84 LIABILITIES AND EQUITY LIABILITIES 202-21100 ACCOUNTS PAYABLE 14,476.78 TOTAL LIABILITIES 14,476.78 FUND EQUITY 202-34200 FUND BALANCE 315,826.80 202-34270 OTHER GIFT FUND BALANCES 60,471.12 202-34272 FRIENDS 4,947.31 202-34276 LOUND 10,000.00 202-34278 PASTER 73,998.03 202-34279 SEABORG 29,128.06 REVENUE OVER EXPENDITURES - YTD 145,494.74 TOTAL FUND EQUITY 639,866.06 TOTAL LIABILITIES AND EQUITY 654,342.84 2026 Design Award Winners | AIA Wisconsin https://aiaw.org/pages/2026-design-award-winners 1 of 1 8/21/2026, 1:32 PM To: Library Board From: Jennifer Endres Way, Library Director Date: 09/01/2026 Subject: August Directors Report Highlights • Staffing Highlights: o Dominique Moyer was been selected for our Library Page position and started 8/31. (This position was open due to a Library Page being promoted to Circulation Library Assistant). o Leona and Sophia have completed their time as LTE Pages for the summer and will stay on as substitutes when extra Page help is needed. o Monica has completed her LTE term returning as a Circulation Library Assistant to help us out for the summer. Her last day was 8/31. o Filling the Custodian position is in progress. We are working closely with Public Works staff. • CREATE! Signage made out of Legos was added to the Creative Space. This color and fun element was sponsored by Dr. Paster. Special thanks to Laura and Dave Dewey for installing it with care! • Work on the parking lot issue was completed September 1. (Sincere thanks to Lauren, Nick and the outstanding Public Works crew for their hard work taking the lead on making sure this is addressed correctly!) Their team did the curbing, asphalt, and restriped our lot – it looks wonderful! • The library was a polling place for the August 11 election. • The library had an internet outage on Wednesday August 12; this outage affected 3 libraries. SCLS was able to switch us to our backup internet by late afternoon. Village Highlights: • Construction at Hwy CC & Alpine Pkwy: The intersection of Hwy CC and Alpine Pkwy construction is nearly finished and is expected to be reopen soon. Library Director Meetings – August • Hosted a library tour for Middleton leadership including leadership from the Village, Library and their respective Boards and answered questions regarding our building project. • Met with Village Administrator for monthly meeting • Attended Village Department Head meetings • Attended Village Board meetings • Met with staff from Environment Control for their Services to Clean the Library until a new custodian is hired. • Met with Friends gardening volunteer coordinator Barb Skiles on replacement plants that are needed. • Laura and I met with Bruce Company regarding landscaping matters including replacement plants and to address some turf areas by the entrance. • Solar PV kickoff meeting with Energy Concepts, OPN, IMEG, and HGA for the library solar expansion project • Attended and prepared packet for Library Board Meeting • Attended SCLS’s Policy of the Month session • Participated in SCLS’s annual visit with Deb Haeffner • Held Library Management Team Meeting • Held individual checking meetings with each Management Team member & weekly with Laura • Took time off during the week of 8/24 • Covered various desk shifts as needed, including Saturday, 8/29 • Work was completed by various subcontractors o Seasonal HVAC preventative maintenance o Elevator quarterly preventative maintenance o Service call for door lock used for election o Service of door scheduling system (the doors randomly locked one afternoon!) o Prairie maintenance visit o Public Works Parking lot repair work OREGON PUBLIC LIBRARY SEP EVENTS Block Party Wed, Sep 2-30, 3:30-5pm We bring out the Library LEGOs and Duplos! Kids can free build during the open session. Read to a Dog* Tue, Sep 22, 4-5pm w/ Chaos Wed, Sep 23, 4-5pm w/ Millie Sign up to read to certified therapy dogs! Storybook Music Project with Utka Ensemble Fri , Sep 25, 10-10:30am Join the Utka Ensemble for a free musical storytime at the library! A great way to introduce children to the power (and fun!) of classical music, the Utka musicians will present diverse children's picture books alongside carefully curated music. From beloved classics like Peter Rabbit to newer favorites, it’s an experience for the whole family to enjoy. OregonPublicLibrary.org Switch Games Mon, Sep 14-28, 4:30-5:30pm Gamers can come to the library after school to play video games on the Nintendo Switch. Board games and card games like Uno and Jenga will also be available to play. *Requires registration. Register at bit.ly/OPLCalendar Saturday Storytime at the Monarch Festival Sat, Sep 12, 10am Enjoy stories, songs and rhymes, and puppets. Toddler Yoga with little om BIG OM* (for ages 1-4) Mon, Sep 14, 10am Yoga and mindfulness practices for toddlers and their caregivers. Toddler Storytime (for ages 2-3) Tue, Sep 15-29, 10:30am Stories, songs, and lots of wiggles for 20 minutes followed by a simple craft! Everybody Storytime (for ages 0-5) Wed, Sep 16-30 & Fri, Sep 18, 10am A story or two with puppets, songs, and lots of wiggles! Open Play (for ages 0-5) Wed, Sep 16-30 & Fri, Sep 18, 10:30am After Everybody Storytime, we bring out more toys and expand the Play Area to get the wiggles out! Baby Storytime (for ages 0-18 months) Thu, Sep 17 & 24, 9:30am & 11am Enjoy rhymes, bounces, and stories with Ms. Wendy along with social time for babies and caregivers. Storytime with CI Pediatric Therapy (for ages 2-5) Mon, Sep 21, 10am Join CI Pediatric Therapy Centers' staff for an interactive storytime of books, movement, crafts, songs, and fun! Pajama Storytime (for ages 0-5) Mon, Sep 21, 6pm Enjoy stories, songs and rhymes, and puppets before bedtime. CHILDRENS EVENTS TWEEN & TEEN EVENTS STORYTIMES The Library will be closed on Sep 7 for Labor Day. Teen Late Night* Fri, Sep 18, 5:45-7pm For teens in grades 6-12. Attend a fun event after the library closes! This month: Jackbox Games 200 N. Alpine Parkway, Oregon, WI 53575 (608) 835-3656 ADUL T EVENTS ALL AGES EVENTS Fiber Arts Meet Up Thu, Sep 3, 6:00-7:30pm Meet up with other fiber art enthusiasts, learn new techniques, exchange ideas, or find inspiration for your next project. Android Help Mon, Sep 14, 2:15-4pm At Oregon Area Senior Center Drop by for some one-on-one help with any Android device at the Senior Center. Bring your device and charging cables, and we will help you with your technology problems. Job Search & Career Support* Thu, Sep 17 & 24, 11:15am-1pm What do you want to be when you grow up? Sign up for a free 45-minute 1-on-1 with career coach Nikki Ryberg. Seed and Plant Swap Thu, Sep 17, 6:30-7:30pm Bring seeds or healthy, pest-free plant(s) or rooted cutting(s). Meet up with other enthusiasts to swap plants, and talk about plants. You can bring houseplants or outdoor/garden plants. Greeting Cards* Thu, Sep 24, 6-7pm Let someone know you are thinking of them with a handmade card. Stampin’ Up! Demonstrator Jamie Statz-Paynter will provide materials for you to make three professional quality cards. Freed Between the Lines Sepember ’s book is 19 Minutes by Jodi Picoult. Thu , Sep 10, 6:30pm Great Beginnings Book Club Sepember’s book is The Frozen River by Ariel Lawhon. Mon, Sep 14, 1pm, Oregon Senior Center or 6pm, Library Rm 255 Brown Bag Book Club Sepember’s book is Ducks: Two Years in the Oil Sands by Kate Beaton. Wed, May 20, 11:30am, Library Room 255 For more information email bookclub@oregonlibrary.org Monarch Festival Sat, Sep 12, 9am-12pm Prairie View Elementary School Join us for our 6th annual Monarch Festival at the Outdoor Classroom between Netherwood Knoll and Prairie View Elementary Schools (276 Soden Drive, Oregon, Wisconsin). Hand-on Activities for the Whole Family FREE Native Pollinator Plants Monarch Tagging Demo Live Caterpillars and Butterflies (we hope!) Nature Crafts Scavenger Hunt Great Variety of Information Tables Monarch Wings Photo Opportunity Storytime provided by Oregon Public Library And More! Sponsored by the Oregon Nature Alliance and the Oregon Public Library. Deborah Bell Art Reception Mon, Sep 21, 1-3pm Explore the work of Deb Bell. Monday Movie Nights Mon, Sep 21, 5:30-7:30pm Join us for a movie night at the library! Snacks are provided. This month's film is The Devil Wears Prada 2 (PG-13). *Requires registration. Register at bit.ly/OPLCalendar BOOK CLUBS TE6: Evaluating the Director 20 TE6: Evaluating the Director Evaluating the library director is often one of the more difficult tasks faced by a public library board of trustees, but it doesn’t need to be. It is only difficult when a board is unsure of the process to follow or the criteria to be used to evaluate the job performance of their director. The following is a discussion of the methodology and criteria a board may use to carry out the review. Though this Essential is a discussion of evaluating the director, some of these methods may be used by the director to evaluate other staff. There are several good reasons for carrying out a review of your library director: x A review provides the director with formal feedback on his/her job performance. x A review can be a tool for motivation, encouragement, and direction. x A review can provide the board with valuable information about the operations and performance of the library. x A review can help to establish a record of unsatisfactory performance if there is ever cause to discipline the director or terminate employment. x A review can give the board and the director a formal opportunity to evaluate the job description and adjust it as necessary. A well-executed performance review is the culmination of formal and informal communication carried out throughout the year regarding the activities of the director. Problems are best brought to the attention of the director as they occur, rather than stored up for the annual review. Success, accomplishment, and simple hard work or dedication should be acknowledged as it is observed, as well as at the annual review. Who Should Carry Out the Review? Though it is the board as a whole that is responsible for oversight of library operations and the activities of the library director, often boards decide to delegate the task of developing a preliminary evaluation of the director to a personnel committee or specially appointed committee of the board. Whether the whole board takes part or a committee does the work depends on the makeup of the board and the time available to board members. Often a board may have experienced managers or human resource professionals among its members. Other board members may be less experienced in personnel management. The key here is consistency and deciding ahead of time who will take part. At any rate, the entire board should review, discuss, and approve the final written evaluation. Those charged with carrying out the evaluation should avoid relying on chance comments from library employees. Comments solicited from employees with the knowledge of the TE6: Evaluating the Director 21 director can be helpful when solicited in a formal, organized fashion. Board members should bear in mind that the director is hired to manage the daily operations of the library on behalf of the board and community. The chain of communications should always flow from library employees through the director to the board. The Basis for the Review The performance review should be based on three factors: 1. The director’s performance as it relates to a written job description (see attached sample form, which incorporates points from the sample job description furnished with Trustee Essential 5). 2. A list of objectives for the preceding year jointly written and agreed upon by the director and the board. 3. The success of the library in carrying out service programs, as well as the director’s contribution to that success. The director’s job description should be kept up to date and be a realistic statement of the work that needs to be done. The director needs to know what is expected. For example, what role will the director play in fundraising? Is the director the primary fundraiser, or is a volunteer or member of the board the primary fundraiser? Is the director expected to work a service desk? Is the director expected to attend every city council meeting? A director should not be faulted for failing to do something that was never officially decided at the time of hire or at a later board meeting. Including a discussion of the director’s job description at the time of hire and during the annual performance review provides an opportunity to change the job description as the needs of the organization change. Job descriptions need to change as technology and environmental factors affect them. The library director is the resident authority on what is new at the library and how tasks change in light of new priorities. Board members can learn a lot about the library by discussing changes in staff job descriptions with the director. Establishing a list of objectives for the director is important to assure continued growth for the director as an individual as well as for the organization. Some objectives may be project oriented, such as completing a weeding of the collection in the coming year, or upgrading the automation system. Other objectives may be more personal, such as those contributing to professional development. Though the director should be the one primarily responsible for suggesting his or her objectives for the coming year, they should be discussed and agreed upon by the board. The objectives of the director should be closely related to the strategic plan of the library. Establishing objectives can be an exercise in creativity in searching for new ways to TE6: Evaluating the Director 22 improve the library. Failure to attain some objectives does not necessarily indicate poor job performance. Many times, outside factors may have prevented success or a director may simply have been too ambitious in the number of projects planned for a year. Some objectives may not be reached because they were experimental in nature. The important factors to remember when evaluating objectives are progress, initiative, and the willingness of the director to expand the limits of his or her work and understanding. A director who accomplishes all of his/her objectives may be an exceptional employee or may simply have been quite conservative in what he or she set out to do. Assessing the degree to which the director contributes to the success of the organization can be especially helpful to library boards as they evaluate the director. Library board members are continually viewing the library from the outside, since they do not participate in the daily management of the organization. Good board members are library users who experience library services first hand. As community leaders, they are aware of the image of the library within the community. The library board needs to be able to examine the resources of the library and the resourcefulness of the director and see how these have been utilized to manage library services successfully. Examining resource management is a far more reliable tool for reviewing the library director than relying on subjective comments from individuals. The board has a variety of resources at its disposal by which to evaluate resource management. The monthly financial statement and statistical reports are good examples. Your library system office can also suggest a variety of output measures by which the board may judge the success of the library and, by extension, the success of the director. How to Conduct the Review When conducting the annual formal performance review, it is very helpful to have the director fill out review forms as a self-assessment. The board, or review committee, should fill out a second set of forms. By comparing assessments, the director and board can easily establish areas of agreement and work to resolve disagreements. All discussions of the director’s job performance should be carried out in legally posted closed session meetings. (See Trustee Essential 14: The Library Board and the Open Meetings Law.) The director’s self-assessments may or may not be considered part of the permanent record; however, the director should have the opportunity to respond in writing to reviews placed in his or her permanent file. Written comments should always be part of the permanent record with one copy kept at the library and a second copy kept at city hall. No performance review should ever be placed in a personnel file without the knowledge of the director. The director should sign the review indicating that he or she has been given the opportunity to read and discuss the evaluation. Signing a review should not be construed as agreement. TE6: Evaluating the Director 23 The basis of the evaluation should be the up-to-date job description and the annual performance objectives agreed to by the director and board. See Appendix C: Sample Board Calendar for a possible evaluation timetable. There are many forms available for your adaptation and use when evaluating a director. Your library system office should be able to furnish you with some samples. (See also Appendix E: Sample Performance Appraisal Form.) Here are some key questions to consider in the evaluation process: x How well has the director utilized the resources available to him/her? Is library service provided efficiently and effectively at your public library? x Does the community like and respect the director? Is he/she accessible? Do people enjoy coming to the library? x Is the library in good financial shape? Does the director stay within the budget and provide clear and timely reports to the board? Does the annual budget, as initially drafted by the director, adequately reflect the needs for library service in the community? Is the director successful in obtaining necessary funding (with the help and involvement of the board)? x Does the director communicate effectively to staff? Is he/she a good supervisor? x Is use of the library increasing? If not, why not? (Success is not strictly the responsibility of the director, but of course he/she has much direct influence.) x Is the director creative, willing to try new things, and does he or she give considerable effort to making programs work? x Does the director accurately and fully provide the board with the information you need to do your job? Does the director provide the board with well-considered advice? x Has the director put appropriate effort into achievement of the annual objectives agreed to between the board and director? Is the director striving to accomplish the goals and objectives of the library’s strategic plan? This Trustee Essential was written to give library trustees a brief overview of the general performance evaluation process. Those boards contemplating establishing a review process, or trustees taking part for the first time, are well advised to contact their system office for assistance. Sources of Additional Information x Appendix E: Sample Performance Appraisal Form x Your regional library system staff To: Library Board From: Jennifer Endres Way, Library Director Date: 7/01/2026 Subject: Oregon Public Library Branded Items We have seen a recent increase in patron interest for library-branded clothing and merchandise, such as t-shirts, hoodies, and tote bags. There are several ways other libraries successfully manage this. Models range from running merchandise sales as a dedicated fundraising initiative to using a print-on-demand vendor where patrons buy directly, eliminating the need for staff to handle financial transactions. Last month, Monona Public Library recently conducted an opportunity for members of the public to purchase t-shirts, hoodies and tote bags with their library logo on it this past month. Over the years, the Friends of the Library generously partnered with the library to make select Oregon Public Library clothing items available to staff so that they may have library clothing to wear while working or representing the library in the community. Historically, this was limited to staff only and staff were instructed to only wear the attire during their work shifts so staff customarily returned these items once their employment ended. This would be very similar to someone purchasing and wearing attire for a favorite school or sports team, with the added benefit of providing increased awareness and support for the library. Recommended Motion: Authorize permission for Oregon Public Library clothing and/or merchandise to be developed and made available for purchase by the general public and to allow staff to wear OPL without any restrictions.