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Approved 09-08-2026 Page 1 of 5 101 Alpine Parkway Oregon, WI 53575 | Phone: (608) 835 -3118 | Fax: (608) 835-6503 oregonwi.gov | Find us on Facebook! PUBLIC NOTICE Pursuant to Wis. Stat. § 19.84, notice is hereby given to the public by the Village President, that the following meeting will be held: Meeting: Date: Time: Village Board of Oregon Monday, August 17, 2026 5:00 PM Location: Village Hall 101 Alpine Parkway Oregon, Wisconsin 53575 Note: Any person who has a qualifying disability as defined by the Americans with Disabilities Act that requires the meeting or materials at the meeting to be in an accessible location or format must contact the Village Clerk at (608) 835-3118, 101 Alpine Parkway, Oregon, Wisconsin, at least twenty -four (24) hours prior to the commencement of the meeting so that any necessary arrangements can be made to accommodate each request. MEETING MINUTES 1) Call to Order. Village President Phil Van Kampen called the Village Board meeting to order at 5:00 p.m. on Monday, August 17, 2026. 2) Roll Call. Present: Tim Higgins, Tom Kirchdoerfer, Paige Knipfer, Matt Leas, Rick Marx, Lynn McDaniel, and Phil Van Kampen Also Present: Village Administrator Martin Shanks, Village Attorney Larry Konpacki, Chief of Police Jennifer Pagenkopf (arrived at 5:22 p.m.), Community Development Director Elise Cruz, Public Works Director Lauren Striegl, Village Engineer Rich Koceja, Senior Services Director Tricia Nicoll, Library Director Jennifer Endres Way, Village Clerk Candie Jones, and several (6) members of the public 3) Approval of July 29, 2026 and August 3, 2026, Village Board meeting minutes if correct, and correction of mistakes, if any (staff recommendation: motion to approve as presented). Kirchdoerfer moved, seconded by Higgins to approve the 07-29-2026 and 08-03-2026 Village Board meeting minutes. Motion carried 7-0. 4) Public Appearances, Comments, and Communications (items are for discussion and / or possible action). a) Public Comment. This part of the agenda allows members of the public to provide information to the Village Board, including items both on and off the agenda. Under the Open Meetings Law, this agenda item allows the Board to receive information, and to ask questions of a presenter to facilitate a better understanding of the information. Board members may discuss procedural matters relating to the information, such as whether the information should be directed to staff, referred to a committee, or placed on a future Board ag enda. However, Board members may not expand their discussion beyond such procedural matters. Fifteen (15) minutes will be provided for this item with a three (3) minute maximum per speaker; otherwise, the agenda will proceed as posted. (This note may not be read at Board meetings.) Jenny Malcore of Kwik Trip Inc., along with Cynthia DiCamelli and Amy Miller of the Oregon Area Cares Community Coalition, were in attendance. They noted that their Approved 09-08-2026 Page 2 of 5 organizations have been working collaboratively and expressed their shared support for Item 7(a)(1). 5) Approval of vouchers in the amount of $3,682,611.03 (staff recommendation: motion to approve as presented). Knipfer moved, seconded by Leas to approve the vouchers dated 08 -17-2026 in the amount of $3,682,611.03. Roll call vote: Van Kampen – yes; Leas – yes; Kirchdoerfer – yes; Marx – yes; McDaniel – yes; Knipfer – yes; Higgins – yes. Motion carried 7-0. 6) Consent Agenda (staff recommendation: motion to approve the consent agenda items as presented). a) Authorization to sell obsolete Police Department drone equipment to Adorama in exchange for $267 store credit toward the purchase of a replacement drone. b) Proposal from Thysse to design exterior monument, wayfinding, and gymnasium wall signage for the Oregon Senior and Community Center in the amount of $14,050. c) Change Order No. 1 to Contract “A” – General Site Construction with Speedway Sand & Gravel, Inc. for the Gary Disch Park Redevelopment Project, increasing the contract by $5,129 for additional tree removal and erosion-control silt sock installation. Knipfer moved, seconded by Kirchdoerfer to approve consent agenda items 6 (a) and 6 (c). Motion carried 7-0. The members agreed to act on item 6 (b) separately. Higgins and Marx expressed support of getting additional quotes for the design work related to the Oregon Senior and Community Center for exterior monument, wayfinding, and gymnasium wall signage. Van Kampen moved, seconded by Knipfer to approve item 6 (b) as presented. Motion failed 3-4. Van Kampen, Leas, and Knipfer voted yes. All others voted no. Leas moved, seconded by Higgins to direct Village Staff to seek two ( 2) additional proposals for the work related to designing exterior monument, wayfinding, and gymnasium wall signage for the Oregon Senior and Community Center . Motion carried 5-2. Van Kampen and Knipfer voted no. 7) Reports of Committees (items are for discussion and / or possible action). a) Public Safety Committee. 1. Ordinance No. 26-10 An Ordinance to Repeal Section 12.05(6)( c) of the Village of Oregon Municipal Code related to Single -Serving Fermented Malt Beverage Sales at Gas Stations (Committee and staff recommendation: motion to approve as presented). Knipfer moved, seconded by Higgins to approve Ordinance No. 26 -10 An Ordinance to Repeal Section 12.05(6)(c) of the Village of Oregon Municipal Code related to Single -Serving Fermented Malt Beverage Sales at Gas Stations. Motion carried 7-0. The Kwik Trip team and representatives from the Oregon Area Cares Community Coalition were commended for their collaborative efforts. b) Ad Hoc Senior Center Building Fundraising Committee. Approved 09-08-2026 Page 3 of 5 1. Updates on committee activities. Kirchdoerfer provided an overview of the committee’s activities. He referenced his report in the packet of information and thanked everyone involved in the process thus far. 8) Unfinished Business (items are for discussion and / or possible action). a) Electric Vehicle Charging Station Site Host Agreement with Dane County for the installation and operation of a Level 2 electric vehicle charging station at Highlands of Netherwood Park (staff recommendation: motion to approve as presented). Higgins moved, seconded by Knipfer to approve the Electric Vehicle Charging Station Site Host Agreement with Dane County for the installation and operation of a Level 2 electric vehicle charging station at Highlands of Netherwood Park. Motion carried 7-0. b) Change Order No. 3 with Portzen Construction, Inc. for the Oregon Area Senior Center and Community Gymnasium project, including additional over -excavation and backfill, grease interceptor, storm sewer, and acoustical ceiling revisions, for a net contract increase of $32,540.77 (staff recommendation: motion to approve as presented). Marx moved, seconded by Kirchdoerfer to approve Change Order No. 3 with Portzen Construction, Inc. for the Oregon Area Senior Center and Community Gymnasium project, including additional over-excavation and backfill, grease interceptor, storm sewer, and acoustical ceiling revisions, for a ne t contract increase of $32,540.77. Motion carried 7-0. c) Review draft 2027-2036 Capital Improvement Plan. Shanks continued the review of the Capital Improvement Plan and reviewed the material in the packet of information. There will be continued review and discussion of the CIP at the next couple of meetings with the final CIP adoption scheduled for September 21, 2026. d) Continue r eview of proposed Bethel Greenacre Park Master Plan (Park Board, Plan Commission, and staff recommendation: motion to approve master plan as presented). Marx moved, seconded by Higgins to approve Bethel Greenacre Park Master Plan. Motion carried 7-0. Van Kampen moved, seconded by Marx to include $200k from park impact fees. Motion carried 7-0. 9) New Business – None. 10) Reports of Village Officers, Department Heads, and Consultants. Informational only. No action by the Village Board will be taken. See reports in meeting packet. a) Village Administrator Report. b) Southern Dane County Shared Fire Protection and Emergency Medical Services Feasibility Study and Implementation Plan Project Update, dated August 7, 2026, from McMahon Associates, Inc. c) Finance Director Report. Village balance sheet and revenues with comparison to budget for the six (6) months ending June 30, 2026. Approved 09-08-2026 Page 4 of 5 d) Finance Director Report. Annual building permits, impact fees, and connection fees collected through June 2026. 11) Announcements and Miscellaneous Business. a) Announcements, comments, communications, upcoming meetings and events, and miscellaneous business. Village Board members may provide brief statements, but no discussion or action of the body shall occur. 1. Reminder: Next regular Village Board meeting rescheduled to Tuesday, September 8, 2026, due to Labor Day Holiday. Jones commended the election inspectors and Village staff for their support, dedication, and efforts in successfully administering the August 11, 2026, Partisan Primary Election. Chief Pagenkopf reported that the Women's Self -Defense Class is scheduled to begin this evening. She expressed her appreciation to all those involved in making the program possible, including the Village Board for its support. Cruz provided an update on the development of the Bicycle and Pedestrian Plan, noting that community engagement and information -gathering efforts are underway. She noted that an informational table will be at the Sounds of Summer Concert on August 25, 2026 . She is also collaborating with the Oregon School District during its Ready, Set, G o conferences. Finally, a public open house will be held on September 16, 2026 . Residents were encouraged to visit www.oregonwi.gov/bikepedplan for additional information and project updates. b) Future Agenda Items. This item gives Village Board members the opportunity to place a topic on a future agenda for discussion and / or potential action. The Board may, if desired, conduct a vote on proposed topics to determine whether a majority of members agrees the topic sho uld be placed on a future agenda. Discussion and actions shall be limited to procedural future agenda setting matters. Review and consider the Oregon School District Resolution requesting that the Village identify, on annual property tax bills, the portion of the Oregon School District levy allocated to charter schools. 12) Discussion and possible action regarding the negotiation of the School Resource Officer (SRO) Program Agreement with the Oregon School District. The Village Board may convene in Closed Session pursuant to Wis. Stats. § 19.85(1)(e) deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session, for the purpose of deliberating and developing negotiations strategy for the School Resource Officer (SRO) Program Agreement with the Oregon School District. Kirchdoerfer moved, seconded by Leas to meet in closed session pursuant to Wis. Stat. 19.85(1)(e) at 6:09 p.m. to discuss negotiating strategies for the School Resource Officer (SRO) Program Agreement with the Oregon School District. Roll call vote: Marx – yes; McDaniel – yes; Kirchdoerfer – yes; Knipfer – yes; Leas – yes; Van Kampen – yes; Higgins - yes. Motion carried 7-0. The Village Board may reconvene in open session for the purpose of taking action on any matter discussed in closed session, as necessary or appropriate. The Village Board did not reconvene back into open session. Approved 09-08-2026 Page 5 of 5 13) Adjournment. The Village Board meeting was adjourned at 7:23 p.m. from closed session on Monday, August 17, 2026. Submitted by, Candie Jones Village Clerk