Park & Recreation Board Meeting — Minutes

Minutes are not official until formally approved by the Park & Rec Board at the next scheduled meeting. Page 1 of 3 MINUTES OF THE PARK & REC BOARD MEETING HELD AT THE GREENFIELD CITY HALL ON THURSDAY, JULY 23, 2026 1. Meeting Call to Order and Roll Call The meeting was called to order at 6:30 p.m. by Zachary Marshall ROLL CALL: Michael Braswell Excused Quin Brunette Present Troy Chowanec Present Ald. Shirley Saryan Excused Nikki Cherek Present Patty Forget Present Zach Marshall Present Mikayla Cancilla Present Denise Collins Present Cheryl Bailey Excused 2. Citizen Commentary There was no citizen commentary. 3. Approval of minutes of the Park and Recreation Board meeting. Motion was made by Ms. Cherek, seconded by Ms. Collins to approve June 25th, 2026 meeting minutes. Motion was made by Ms. Cherek, seconded by Ms. Forget to approve June 11th, 2026 meeting minutes. Motion was approved unanimously. 4. Common Council report. (Alderperson Saryan) Alderman Shirley Saryan was unable to attend the meeting but provided the board with information indicating that the Oak Leaf Trail is expected to be completely closed between Layton Avenue and Coldspring Road. The recommended alternative route is Highway 100. 5. Park and Recreation Board Chairperson report. (Z. Marshall) Mr. Marshall informed the board that an individual at The Turf experienced a heart attack and is expected to recover. 6. Planning Commission report. (Z. Marshall) Mr. Marshall stated nothing to report. Minutes are not official until formally approved by the Park & Rec Board at the next scheduled meeting. Page 2 of 3 7. Greenfield School District report. (N. Cherek) Ms. Cherek stated nothing to report. 8. Whitnall School District report. (Q. Brunette) Mr. Brunette announced that the building referendum is progressing successfully. 9. Director of Parks & Recreation report. (M. Cancilla) The Pondview project has been completed. Benches and the story walk will be installed this fall. The Dan Jansen pickleball courts are nearing completion, with a ribbon-cutting ceremony scheduled for mid-August. The turf shelter and parking lot are expected to be finished just before Labor Day. A container stage has been added on the east side of the park. Breakthrough Media has produced promotional videos for our rental spaces and events. The process of hiring a new Recreation Supervisor is currently in progress. 10. Discussion/Decision regarding proposed 2026 Fall Fees and Charges schedule. (Staff) Ms. Cancilla distributed the 2026 Fall Fees and Charges packets to the board. A new administrative fee has been added to all programs for the Fall semester and will be applied going forward to cover credit card processing cost. Motion was made by Ms. Collins, seconded by Mr. Forget to approve. Motion approved unanimously by a roll call vote. 11. Discussion/Decision regarding proposed 2027 Capital Equipment Items. (M. Cancilla) Ms. Cancilla provided the board with information regarding 2027 capital equipment items. The only equipment scheduled for replacement is the 2013 John Deere aerator. Motion was made by Ms. Collins, seconded by Mr. Brunette to approve. Motion approved unanimously by a roll call vote. 12. Discussion/Decision regarding proposed 2027 Capital Improvement Items. (M. Cancilla) Ms. Cancilla provided the board with details regarding the 2027 capital improvement projects. The Dan Jansen hard court project has been replaced for next year by the Dan Jansen playground, which will be funded through a block grant. Motion was made by Mr. Brunette, seconded by Ms. Cherek to approve. Motion approved unanimously by a roll call vote. Minutes are not official until formally approved by the Park & Rec Board at the next scheduled meeting. Page 3 of 3 13. Discussion/Decision regarding proposed 2027 Tax Based Operational Budget for the Department of Parks and Recreation. (M. Cancilla) Ms. Cancilla provided the board with information regarding the 2027 tax-based operational budget. Adjustments have been made to account for new park shelters, additional electrical infrastructure, and increased mulch coverage. Motion was made by Ms. Collins, seconded by Ms. Cherek to approve. Motion approved unanimously by a roll call vote. 14. Adjournment/Next meeting date August 27, 2026 Motion was made by Mr. Brunette, seconded by Ms. Collins to adjourn the meeting at 7:02 pm. Respectfully Submitted, Andrea Sierra, Administrative Assistant