Tourism-Commission-Meeting-Agenda-Packet-6-17-2026.pdf

*Notice is given that a majority of the Common Council may attend this meeting to gather information about an Agenda item over which they have decision making responsibility. This may constitute a meeting of the Council per State ex rel. Badke v. Greendale Village Board, even though the Common Council will not take formal action at this meeting. Notice is also given that upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services. For additional information, please contact the Franklin City Clerk’s office at (414) 425-7500 AGENDA TOURISM COMMISSION Franklin City Hall, Hearing Room 9229 W. Loomis Road, Franklin, Wisconsin June 17, 2026 at 6:00 p.m. Board Members Lance Schaefer (Chair) Barbara Wesener Jeff Kuderski (Vice Chair) Mark Wylie (Secretary/Treasurer) Bill Elliott I. Call to Order and Roll Call. A. Pledge of Allegiance II. Citizen Comment Period III. Draft Minutes Approval – May 27, 2026, Meeting IV. Reports A. Engage Franklin (EF), Mark Wylie, Cari Greving V. Unfinished Business A. Polonia Sport Club, Grant Application addition for Artificial Turf Field construction B. Grant Application limits and new guidelines C. Investment vision for retained funds, 1. Open discussion with Engage Franklin 2. Closed Session discussion with Engage Franklin regarding its business activities The Tourism Commission may enter closed session pursuant to Wis. Stat. & 19.85 (1) (e), to deliberate the investing of public funds in relation to business activities of Engage Franklin, a Destination Marketing Organization, for competitive or bargaining reasons, and to reenter open session at the same place thereafter to act on such matters discussed therein as it deems appropriate. VI. Invoices: Engage Franklin share of April Hotel Taxes - $17,524.88 VII. Next meeting VIII. Adjournment MINUTES OF MEETING OF THE TOURISM COMMISSION Council Chambers, 9229 W. Loomis Road, Franklin, Wisconsin June 17, 2026 – 6:00 p.m. Members Present Others Present Lance Schaefer (Chair) X Jeff Kuderski (Vice Chair) Carrie Greving, Executive Director, Engage Franklin Mark Wylie (Secretary / Treasurer) John Regetz, Economic Development Director, City of Franklin Barbara Wesener X Bill Elliott X I. Call to Order and Roll Call - The meeting of the Franklin Tourism Commission (TC) was called to order by Chairman Schaefer at 6:02 p.m. A. Pledge of Allegiance II. Citizen Comment Period - The floor was opened for citizen comments at 6:03 p.m. John Bergner, with the Civic Celebration, requested a sponsorship for the event commemorating the nation’s 250th year. Chairman Schaefer referred Mr. Bergner to Ms. Greving and Engage Franklin, who had contributed $500 last year. Citizen Comment Period closed at 6:08 p.m. III. Draft Minutes Approval, April 15, 2026, Meeting, Motion by Elliot, second by Wesener to approve as amended. Motion carried. IV. Reports A. Engage Franklin (EF) - Cari Greving related that she is now handling the deposits and check- writing. Two bids are in for the visitor’s guide, which needs a short run of the current edition and lots of events being submitted, requiring 4 pages to be redone. A new Facebook account is being subscribed. Snowvana is returning and a funding proposal is coming in July. Attended Destination WI and Sports WI events. Tacos & Tequila will provide a press opportunity. The WI PGA tournament will be held at Tuckaway Shores Country Club and Cari is contacting hotels to connect them. Cari could track Air BnB and Verbo leases. Franklin Concerts in the park is getting a $300 sponsorship from EF. V. Unfinished Business A. Grant Application limits – Cari, Darell Malek and Ryan Wargolet form the committee making the grant awards. Bill Elliot, Mark Wylie & Carrie worked on drafting language for applications and limits, which Elliot presented - the focus is on supporting events and capitol expenses are not eligible. The program is called the Tourism Promotion Grant Fund. Prior commitments to projects remain. The program will award $16/room-night with a cap of $10,000. The TC will consider the new draft application for approval when more members are present. B. Investment vision for retained funds, 1. Open discussion with Engage Franklin – No discussion 2. Closed Session discussion with Engage Franklin regarding its business activities The Tourism Commission may enter closed session pursuant to Wis. Stat. & 19.85 (1) (e), to deliberate the investing of public funds in relation to business activities of Engage Franklin, a Destination Marketing Organization, for competitive or bargaining reasons, and to reenter open session at the same place thereafter to act on such matters discussed therein as it deems appropriate. No motion, no discussion. VI. Invoices: Engage Franklin share of April Hotel Taxes - $46,887.79 VII. Next meeting – June 17, 6:00 p.m. VIII. Adjournment – Motion by Elliot, second by Wesener, to adjourn. Meeting adjourned. 01-0000-4022 70% 75% Month Total room tax dollars collected 70% goes to Tourism 75% goes to Engage Franklin Paid Paid Amount Paid Date Check No. Overpaid 12/31/2023 101,640.23$ 101,640.23$ 76,230.17$  $76,230.17 5/2/2024 197665 10/3/2024 86,426.65$ 86,426.65$ 64,819.99$  $64,819.99 10/31/2024 199872 10/31/2024 58,514.84$ 58,514.84$ 43,886.13$  $43,886.13 11/28/2024 200254 11/30/2024 138,848.79$ 138,848.79$ 104,136.59$  $104,136.59 1/2/2025 200610 2/18/2025 January 2025 52,056.30$ 36,439.41$ 27,329.56$  $39,042.23 2/27/2025 201826 $11,712.67 4/17/2025 February 2025 52,688.36$ 36,881.85$ 27,661.39$  $15,948.72 5/7/2025 202667 5/15/2025 April 2025 41,798.37$ 29,258.86$ 21,944.14$  $21,944.14 5/28/2025 202855 6/12/2025 May 2025 86,891.18$ 60,823.83$ 45,617.87$  $45,617.87 6/25/2025 203220 8/14/2025 June 2025 -$ -$ -$ 8/14/2025 July 2025 165,425.92$ 115,798.14$ 86,848.61$  $86,848.61 8/27/2025 204011 9/10/2025 August 2025 4,549.52$ 3,184.66$ 2,388.50$  $2,388.50 10/2/2025 204323 11/12/2025 September 2025 -$ -$ -$ 11/12/2025 October 2025 19,332.46$ 13,532.72$ 10,149.54$  $10,149.54 12/4/2025 205123 12/11/2025 November 2025 225,514.83$ 157,860.38$ 118,395.29$  $118,395.29 1/8/2026 205531 1/1/2026 December 2025 -$ -$ -$ 2/1/2026 January 2026 63,991.73$ 44,794.21$ 33,595.66$  $33,595.66 4/2/2026 206456 3/1/2026 February 2026 37,456.02$ 26,219.21$ 19,664.41$  $19,664.41 4/22/2026 206766 4/1/2026 March 2026 30,449.62$ 21,314.73$ 15,986.05$  $15,986.05 4/22/2026 206766 5/1/2026 April 2026 89,310.08$ 62,517.06$ 46,887.79$  $46,887.79 6/3/2026 207195 6/1/2026 May 2026 33,380.72$ 23,366.50$ 17,524.88$ Engage Franklin Funding 2023 Funding - 75% of all Tourism dollars Agreement Date: October 1, 2023 PAYMENT VOUCHER City of Franklin 9229 W. Loomis Rd. Franklin, WI 53132 Date: June 9, 2026 Pay To: Engage Franklin 7044 S. Ballpark Drive Franklin, WI 53132 CelebrateFranklin.com Account Description Amount Percent Owed Amount Owed 17-0651-5299 75% Agreement per Franklin Tourism Commission & Engage Franklin Tourism Entity Agreement effective October 1, 2023 $23,366.50 75% $17,524.88 APRIL 2026 REVENUE TOTAL $17,524.88 Finance Department Prepared By: Danielle Brown Signature: _______________________________ Date: May 11, 2026 Tourism Commission Approval Approved By: _____________________________ Signature: ________________________________ Date: ____________________________________