Tourism-Commission-Meeting-Agenda-Packet-5-27-2026.pdf

*Notice is given that a majority of the Common Council may attend this meeting to gather information about an Agenda item over which they have decision making responsibility. This may constitute a meeting of the Council per State ex rel. Badke v. Greendale Village Board, even though the Common Council will not take formal action at this meeting. Notice is also given that upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services. For additional information, please contact the Franklin City Clerk’s office at (414) 425-7500 AGENDA TOURISM COMMISSION Franklin City Hall, Council Chambers 9229 W. Loomis Road, Franklin, Wisconsin May 27, 2026, at 6:00 p.m. Board Members Lance Schaefer (Chair) Barbara Wesener Jeff Kuderski (Vice Chair) Mark Wylie (Secretary/Treasurer) Bill Elliott I. Call to Order and Roll Call. A. Pledge of Allegiance II. Citizen Comment Period III. Draft Minutes Approval – April 15, 2026, Meeting IV. Reports A. Engage Franklin (EF), Cari Greving V. Unfinished Business A. Grant Application limits B. Investment vision for retained funds, 1. Open discussion with Engage Franklin 2. Closed Session discussion with Engage Franklin regarding its business activities The Tourism Commission may enter closed session pursuant to Wis. Stat. & 19.85 (1) (e), to deliberate the investing of public funds in relation to business activities of Engage Franklin, a Destination Marketing Organization, for competitive or bargaining reasons, and to reenter open session at the same place thereafter to act on such matters discussed therein as it deems appropriate. VI. Invoices: Engage Franklin share of April Hotel Taxes - $46,887.79 VII. Next meeting VIII. Adjournment MINUTES OF MEETING OF THE TOURISM COMMISSION Lower Level Meeting Room, 9229 W. Loomis Road, Franklin, Wisconsin April 15, 2026 – 6:00 p.m. Members Present Others Present Lance Schaefer (Chair) X Jeff Kuderski (Vice Chair) X Mark Wylie (Secretary / Treasurer) X John Regetz, Economic Development Director, City of Franklin Barbara Wesener X Laura Nelson, President Engage Franklin Bill Elliott X Carrie Grieving, Executive Director, Engage Franklin I. Call to Order and Roll Call - The meeting of the Franklin Tourism Commission (TC) was called to order by Chairman Schaefer at 6:02 p.m. A. Pledge of Allegiance II. Citizen Comment Period - The floor was opened for citizen comment at 6:03 p.m. with no citizens present. Citizen Comment Period closed at 6:03 p.m. III. Draft Minutes Approval, March 18, 2026, Meeting, Motion by Wylie, second by Wesener to approve as amended. Motion carried. IV. Reports A. Engage Franklin (EF), Mark Wylie, Laura Nelson – Nelson introduced new Executive Director, Carrie Grieving, who will attend the TC meetings from now on. She previously worked for Visit Racine County, which had the second highest visitor growth in Wisconsin in 2024 and 2025. Grieving’s highest priorities will be developing social media and website, and Nelson has been onboarding her. B. Finance Report – as of 3-31-26 there were assets of 180,272, and a net of - $24,186 YTD 2026. V. Unfinished Business A. Polonia Sport Club, Grant Application supplement for Artificial Turf Field construction – engineering meetings were interrupted and the item will be postponed until next meeting. B. Investment vision for retained funds, 1. Open discussion with Engage Franklin - EF will get a new URL as they cannot find the administrator account. A plan will be developed for immediate action, including visitor guide, social media and website development that can all use the same basic information. The TC suggested contracting with multiple vendors to develop these platforms with tailored basic information. 2. Closed Session discussion with Engage Franklin regarding its business activities – No motion. The Tourism Commission may enter closed session pursuant to Wis. Stat. & 19.85 (1) (e), to deliberate the investing of public funds in relation to business activities of Engage Franklin, a Destination Marketing Organization, for competitive or bargaining reasons, and to reenter open session at the same place thereafter to act on such matters discussed therein as it deems appropr iate. VI. New Business – Grant Application limits will apply to the budgeted $35,000. Focus will be mostly on marketing. If there are capitol grants in the budget it would have a limited amount. Elliot and Wylie will write up some guidelines that will replace the current guidelines. VII. Invoices: Engage Franklin share of Feb/March Hotel Taxes - $35,650.46. Motion by Elliot, second by Wesener to approve the invoice. Motion carried. VIII. Next meeting – May 27, at 6 PM. IX. Adjournment – Motion by Wylie, Second by Elliot. Meeting adjourned. GL ACTIVITY REPORT FOR CITY OF FRANKLIN 1/1Page: 05/11/2026 11:43 AM User: DBrown DB: Bsageneralledger FROM 01-0000-4022 TO 01-0000-4022 TRANSACTIONS FROM 04/01/2026 TO 04/30/2026 AMT Reference #DESCTypeJNLDate Fund 01 GENERAL FUND BEG. BALANCE 01-0000-4022 MOTEL ROOM TAX04/01/2026 598.44 3559114022 - MOTEL ROOM TAXRCPTCR04/14/2026 1,924.80 3575444022 - MOTEL ROOM TAXRCPTCR04/21/2026 1,097.98 3575474022 - MOTEL ROOM TAXRCPTCR04/21/2026 65.70 3575484022 - MOTEL ROOM TAXRCPTCR04/21/2026 2,597.14 3575494022 - MOTEL ROOM TAXRCPTCR04/21/2026 7,601.44 3575504022 - MOTEL ROOM TAXRCPTCR04/21/2026 8.82 3575514022 - MOTEL ROOM TAXRCPTCR04/21/2026 171.33 3575524022 - MOTEL ROOM TAXRCPTCR04/21/2026 456.52 3580594022 - MOTEL ROOM TAXRCPTCR04/24/2026 26,507.49 3584314022 - MOTEL ROOM TAXRCPTCR04/27/2026 1,117.88 3589484022 - MOTEL ROOM TAXRCPTCR04/28/2026 284.64 3589564022 - MOTEL ROOM TAXRCPTCR04/28/2026 43,037.50 3590584022 - MOTEL ROOM TAXRCPTCR04/29/2026 1,238.40 3590594022 - MOTEL ROOM TAXRCPTCR04/29/2026 2,602.00 3592544022 - MOTEL ROOM TAXRCPTCR04/30/2026 END BALANCE01-0000-4022 MOTEL ROOM TAX04/30/2026 89,310.08 01-0000-4022 70% 75% Month Total room tax dollars collected 70% goes to Tourism 75% goes to Engage Franklin Paid Paid Amount Paid Date Check No. Overpaid 12/31/2023 101,640.23$ 101,640.23$ 76,230.17$  $76,230.17 5/2/2024 197665 10/3/2024 86,426.65$ 86,426.65$ 64,819.99$  $64,819.99 10/31/2024 199872 10/31/2024 58,514.84$ 58,514.84$ 43,886.13$  $43,886.13 11/28/2024 200254 11/30/2024 138,848.79$ 138,848.79$ 104,136.59$  $104,136.59 1/2/2025 200610 2/18/2025 January 2025 52,056.30$ 36,439.41$ 27,329.56$  $39,042.23 2/27/2025 201826 $11,712.67 4/17/2025 February 2025 52,688.36$ 36,881.85$ 27,661.39$  $15,948.72 5/7/2025 202667 5/15/2025 April 2025 41,798.37$ 29,258.86$ 21,944.14$  $21,944.14 5/28/2025 202855 6/12/2025 May 2025 86,891.18$ 60,823.83$ 45,617.87$  $45,617.87 6/25/2025 203220 8/14/2025 June 2025 -$ -$ -$ 8/14/2025 July 2025 165,425.92$ 115,798.14$ 86,848.61$  $86,848.61 8/27/2025 204011 9/10/2025 August 2025 4,549.52$ 3,184.66$ 2,388.50$  $2,388.50 10/2/2025 204323 11/12/2025 September 2025 -$ -$ -$ 11/12/2025 October 2025 19,332.46$ 13,532.72$ 10,149.54$  $10,149.54 12/4/2025 205123 12/11/2025 November 2025 225,514.83$ 157,860.38$ 118,395.29$  $118,395.29 1/8/2026 205531 1/1/2026 December 2025 -$ -$ -$ 2/1/2026 January 2026 63,991.73$ 44,794.21$ 33,595.66$  $33,595.66 4/2/2026 206456 3/1/2026 February 2026 37,456.02$ 26,219.21$ 19,664.41$  $19,664.41 4/22/2026 206766 4/1/2026 March 2026 30,449.62$ 21,314.73$ 15,986.05$  $15,986.05 4/22/2026 206766 5/1/2026 April 2026 89,310.08$ 62,517.06$ 46,887.79$ Engage Franklin Funding 2023 Funding - 75% of all Tourism dollars Agreement Date: October 1, 2023