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Personnel and Finance Committee Meeting Minutes July 22, 2026 10:30 A.M. Item 1. Call Meeting to Order Ald. Gehl called the meeting to order at 10:30 a.m. Item 2. Roll Call Ald. Gehl and Ruetz were present, Ald. Marshall was absent. Also Present:  City Administrator Andrew Vickers  Deputy City Administrator/Finance Officer (DCA) Max Gagin  Assistant City Administrator/City Engineer Matt Sullivan  City Clerk Catherine Roeske  Administrative Services Director Sara Kawczynski  Community Development Director Kristi Laine  Human Resources (HR) Director Toni Vanderboom  Assistant Administrative Services Director Carrie Wittlieff Item 3. Approval of Minutes from 6/25/2026 Ald. Ruetz made a motion to approve the minutes from June 25, 2026, seconded by Ald. Gehl. All aye; motion carried. Item 4. Discussion: Draft Programs related to economic development, small business assistance grants City Administrator Andrew Vickers presented and asked the Committee for feedback on the existing draft and priorities in issues being addressed via the programs. Vickers requested the Committee determine if they prefer to see a pilot program or a program launch and recommends the City utilize the Marketing & Public Relations Department to communicate the opportunities. After discussion, Vickers recommended the City first focus on a façade program, developing scoring criteria to determine grant allocation in a pilot program. Ald. Gehl suggesting visibility may be used as a scoring consideration. DCA Gagin notes that these programs usually are not structured as grants; this may increase appetite but also adds risk to the City so it is paramount that develop strong program rules to mitigate risk. An estimated 263 properties are eligible for the programs, although this number may decrease. The next step will allocate a pilot budget and scoring criteria; these items will be brought back to the Committee for consideration within the next two meetings. Item 5. Discussion: Draft RFP scope related to Organizational Assessment and Operational Review (multiple City functions) City Administrator Vickers presented. Development-related services and Administrative Support needs have evolved and changed. The City’s development services workload continues to grow, and the City seeks to ensure we are optimally resourced/staffed. Staff drafted an RFP to seek outside perspective to develop a 5-10 year road map to handle the development-related workload and how to best utilize Administrative Support staff. The Committee recommended staff proceed with the RFP, with Ald. Ruetz recommended adding clarity to the scope to include interviews with all stakeholders who have touchpoints with the Administrative Support staff. The City will seek proposals from vendors who have Personnel and Finance Committee Meeting Minutes July 22, 2026 10:30 A.M. municipal experience and bring the recommended proposal to the Common Council for action at their August 18th meeting. Item 6. Adjournment. Ald. Ruetz made a motion to adjourn at 11:27 a.m., seconded by Ald.Gehl. All aye; motion carried.