_06152026-2642

COMMITTEE OF THE WHOLE June 15, 2026 President McKaig called the meeting to order at 6:45pm. All members of the board were present. 1. 2026-2027 Long Range Plan presentation - Finance Team Finance Directed Dommer presented the 2027–2036 Long Range Financial Plan, explaining that the information was to provide the members of the board with a long-term perspective on the Village’s financial outlook and the policy decisions that would shape future budgets. It was recommended that the members of the board review the information contained within the long-range financial plan and provide feedback regarding future infrastructure priorities, acceptable levels of debt capacity utilization, and long- term tax levy objectives as staff began development of the 2027 budget. Trustee Ircink moved to adjourn the meeting, and it was seconded by Trustee McGovern. Motion carried. The meeting was adjourned at 7:30p. Village of Shorewood Board Meeting Minutes June 15, 2026 DRAFT 1. Call to Order President McKaig called the meeting to order at 7:30p 2. Roll Call All members of the board were present. 3. Statement of Public Notice Clerk Harrell stated the meeting was properly noticed and posted according to law. 4. Special Order of Business—none 5. Consent Agenda Items Trustee Ircink moved to approve the consent agenda, and it was seconded by Trustee Warren. Trustee Warren requested item 5d be removed. Trustee Stokebrand requested item 5b be removed. a. Presentation of Accounts - June 15, 2026 b. Consider regular Village Board minutes - June 1, 2026 c. Consider 2026 License Renewals d. Consider Volunteer Committee Appointments/Reappointments e. Consider approval of Application for Special Privilege Approval for a fence in the right of way at 3615 N. Lake Dr. f. Consider amendment one for services related to Lead Service Line and Water Main Replacement Planning. 6. Items Removed from the Consent Agenda a. 5b. Consider regular Village Board minutes - June 1, 2026 Trustee Stokebrand corrected a comment she made during the Committee of the Whole meeting regarding the bike and pedestrian safety initiatives. She acknowledged that her previous statement concerning the level of public participation was inaccurate and apologized, noting that there had been more public participation than was reflected in her comment. Trustee Stokebrand also suggested that, going forward, each initiative be voted on individually to ensure board actions are properly captured in the meeting minutes. Trustee Stokebrand then moved the approval of the June 1, 2026 meeting minutes and it was seconded by Trustee Arndorfer. Motion carried unanimously 7-0. b. 5d. Consider Volunteer Committee Appointments/Reappointments A corrected version of the memo was provided for the members of the board to review. Trustee Arndorfer moved to approve the committee appointments and reappointments as presented and it was seconded by Trustee Warren. Motion carried 6-1 (Stokebrand). 7. Public Hearing—none 8. Citizens to be Heard—none 9. New Business a. Consider award of contract for Lake Drive Private Lead Service Line Replacement program. Trustee Stokebrand moved to defer the Lake Drive Private Lead Service Line Replacement program item, and it was seconded by Trustee Couto. Motion carried unanimously 7-0. 10. Report of Village Officials a. Village President i. Milwaukee Intergovernmental Cooperation Council (ICC) - June 8, 2026 ii. NSFD Board Meeting - June 9, 2026 b. Village Trustees i. Trustee Stokebrand attended the Vision Zero summit along with Sandie Pendleton, Director Griepentrog and Assistant Village Manager Berzin and noted the Dean of the Graduate School at University of Wisconsin– Milwaukee participated in passing legislation authorizing traffic cameras in Virginia. She also expressed support for extending the Red Line transit service along Downer Drive. ii. Trustee Warren commended Director Griepentrog for delivering an outstanding presentation at the Shorewood Men’s Club dinner. He also attended the Shorewood Men’s Club BBQ on June 13, which was well attended. iii. Trustee Ircink attended Shorewood’s Department of Public Works appreciation luncheon, noting that it was well attended and enjoyed by all. iv. Trustee McGovern attended the Shorewood Farmers Market, where he staffed his information booth and enjoyed visiting with residents. He also assisted with serving food at the Shorewood Men’s Club BBQ. v. Trustee Couto congratulated the Shorewood High School Class of 2026 on their graduation. c. Village Manager 11. Future items of Consideration a. Consider short term rental ordinance and room tax associated to be reviewed by Community & Business Relations Committee - Rebecca Ewald Trustee Couto moved to have the Community & Business Relations Committee consider the short -term rental ordinance and room tax associated. It was seconded by Trustee Arndorfer. Motion carried unanimously 7-0. 12. Adjournment Trustee Couto moved to adjourn, and it was seconded by Trustee Warren. Motion carried unanimously and the meeting was adjourned at 7:52pm. Respectfully submitted, Toya Harrell, MMC, WCPC Village Clerk Ann McKaig 1. P. 79 of digital packet — memo for appointments -- Jim's motion to approve appointments has an error: he moved to confirm appointments to CDA: Brennan and Greg Sweda. Tr. Stokebrand motioned to appoint Bill Meier and Greg Sweda but failed for lack of second. My apologies for the confusion caused regarding Agenda Item 5d. I mistakenly interpreted the meeting notes as requesting the Village Board to select the discussed candidates for appointment. That was a gross error on my part, and I am wholeheartedly sorry for the confusion. I have corrected the agenda, posted the corrected packet, and sent a push notification for our residents that notes accurately reflecting the motion approved by the JP&L Committee during the June 1 st meeting, which recommended both Brennan Balesteri and Greg Sweda to the Village Board for approval consideration. Director Butschlick 1. Item 9a – Recommendation to defer this item - Procedural error in April 2026 bidding of the Lake Drive Private Lead Service Line Replacement Project voids the 4/20 awarded contract per the Village Attorney. - Project was re-bid in late May; only one bid – from the original low bidder – was received. - Voided low bid amount was $354,880. Current bid amount is $635,200. Apparent multiple reasons for increase: 9 additional service replacements, impractical numbers in original bid corrected (increased) and lateness in season are likely the largest impacts. - Engineer’s estimate for initial bid was 694,784.00; engineer’s estimate for rebid was 786,150. - As of this writing, DNR staff could not confirm if additional Safe Drinking Water Loan Funding is available to cover the incremental cost should the VB choose to accept the bid. a. If funding is not available, the VB could choose to use another funding source to cover the incremental cost OR the VB could reject the bid and rebid the project for 2027 construction. b. If the bid is rejected, the Village would relinquish the 2026 loan funding and be required to reapply for 2027. - At this time, staff recommends the award be deferred until further WDNR information becomes available. Trustee Arndorfer 2. Budget/taxes. I was wondering, if for the sake of context, we could understand what % of a homeowner’s tax bill is driven by debt to fund the extensive post-flood sewer work the Village undertook, including the recently completed work in the southeast quadrant. How much of the tax bill is driven by debt funding for infrastructure work overall (if this is a range based on timing, would be helpful to know the range). This is not readily available in the LRP but could be part of our upcoming budget discussions if you believe it would be worthwhile to quantify and analyze this. I am happy to prepare something for you related to this in the future if you believe looking at it as a separate item would be helpful to making decisions for future projects. I just want to understand how to present it, or if you just want the data, i.e., how much debt was taken by the Village to finance the flood- related construction? That’s easy, the analysis part is where I need help if you want a narrative of some sort around that as it relates to the upcoming budget or the LRP itself. That's fine. It would be helpful to understand totality of maintenance funded by debt over the years as well (roads, alleys, etc.) but recognize that may take longer. Again, I made the ask to better understand (and help constituents understand) where our taxes go. And the sewers were a big lift. 3. From Jim Arndorfer “Committee appointments are part of tonight's consent agenda. As a member of JP&L I wanted to share my perspective regarding the recommended CDA appointments. A few meetings back Jeremy Lucas and Brennan Balestreri were the recommended nominees. Trustee Stokebrand expressed a desire to bring in more applicants. While I believed both nominees were qualified and would have been happy to proceed, I agreed. Trustee Warren was not present for the meeting. Prior to the last JP&L meeting three more applicants threw their hats into the ring: Bill Meier, Jay Sorensen and Greg Sweda. The common denominator is that all three opposed the affordable development on Oakland. At risk of speaking for Trustee Warren, the recommended slate was updated to include Brennan Balestreri and Greg Sweda in the interest of bringing on a diversity of opinions. I disagreed — not because I oppose him sitting on the CDA but because I did not see why he should be entitled to skip ahead of other qualified applicants. That said I respected Trustee Warren's position and supported. Trustee Stokebrand moved to update the nominees to be Greg Sweda and Bill Meier. It did not get a second and we proceeded with Sweda and Balestreri. I do not know if there are intentions to remove the item and renominate Meier or nominate Sorensen. If so, I will oppose either move and while I typically refrain from using our public meeting as a forum to critique nominees (I've voted for many who have taken positions opposing ones I hold) I feel I would need to share my POV this time.”