Meeting Agenda and Packet

VILLAGE BOARD – MEETING AGENDA WHITEFISH BAY VILLAGE HALL 5300 N. Marlborough Dr. Whitefish Bay, WI 53217 Monday, October 5, 2026, 6:00 PM As an alternative to attending in-person, the public may access this meeting of the Village Board by phone or by computer. Please note that those participating remotely will not have an opportunity to provide public comment. The phone number is: +1 312 626 6799. The Zoom Meeting code is: 854 6369 2688 and the Passcode is: 267748. https://us06web.zoom.us/j/85463692688?pwd=d0w0WmxVZFpyWThGSXhTejdPNU8vQT09 I. Call to Order and Roll Call II. Consent Agenda – Upon request of any Trustee, any item may be removed from the Consent Agenda for separate consideration under General Business. 1. Minutes of the regular meeting held on September 21, 2026 2. Investment Report for August, 2026 3. Check Register for August, 2026 4. Check Register for September, 2026 5. 2027 Business Improvement District Operating Plan 6. Operator license for Sendik’s Food Market III. Report of Village Officers 1. Village Attorney 2. Village Manager 3. Village President 4. Miscellaneous Trustee IV. Petitions and Communications – This is an opportunity for anyone to address the Village Board on any issue NOT on the current agenda. While the Board encourages input from residents of the Village, it may not discuss or act on any issue that is not duly noticed on the agenda. V. General Business 1. Discussion on the 2027 Budget overview (no action). 2. Discussion on the North Shore Fire Department 2027 Budget. 3. Discussion/action on Resolution No. 3206 Approving a Single or Multi Year North Shore Fire Department Capital Budget for 2027-2031. 4. Discussion/action on Resolution No. 3207 Authorizing a Levy Limit Exception for North Shore Fire Department charges. 5. Discussion/action on Resolution No. 3208 Approving the 2027 North Shore Fire Department Fees for Service Schedule. 6. Discussion on the Bayside IT 2027 Budget. 7. Discussion on the North Shore Health Department 2027 Budget. 8. Discussion/action on the School Zone Safety Project Construction Administrative Services Contract Agreement. VI. Adjourn Upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services. Contact Village Hall at (414) 962-6690. It is possible that members of and possibly a quorum of members of other Boards, Commissions, or Committees of the Village including in particular the Business Improvement District Board may be in attendance at the above stated meeting to gather information; no action will be taken by any other Boards, Commissions, or Committees of the Village except by the Board, Commission, or Committee noticed above. Agendas and minutes are available on the Village website (www.wfbvillage.gov). A REGULAR VILLAGE BOARD MEETING A regular meeting of the Board of Trustees of Whitefish Bay was held in-person September 21, 2026. Pursuant to law, written notice of this meeting was given to the press and posted on public bulletin boards. I. Call to Order and Roll Call President Buckley called the meeting to order at 6:02 p.m. Present: Trustees Dettmann, Haller, Saunders, Serebin, Vanevenhoven and President Buckley Absent: Trustee Kasper Also Present: Village Manager – Kelsey McElroy-Anderson Assistant Village Manager – Anna Christopherson Police Chief – Patrick Whitaker Library Director – Nyama Reed Director of Building Services – Joel Oestreich Finance Director/Clerk – Jaimie Krueger Deputy Clerk – Erin Granstrom II. Consent Agenda It was moved by Trustee Haller, seconded by Trustee Serebin, to approve the consent agenda as presented. Motion carried 6-0. 1. Minutes of the regular meeting held on August 31, 2026. 2. Check Register for August, 2026. 3. Operator licenses for Sendik’s Food Market. 4. Craig Counsell Park Improvements. 5. Contract with Native Range Ecological for Buckley Park Stormwater Improvements. 6. Proposed changes to permitted, conditional, and prohibited uses and other standards in District 11 (Silver Spring Drive Business District). III. Report of the Village Officers 1. Village Attorney – Excused. 2. Village Manager – No Report. 3. Village President – Mentioned the passing of John Bolger who has volunteered in many ways in the Village. 4. Miscellaneous Trustee –The Bike Rodeo has become a great tradition and was successful event. It is an exciting week as the new Sendik’s opening this week. The infrastructure improvements that have been complete as well as the upcoming improvements were mentioned. IV. Petitions and Communications No Petitions or Communications received. V. General Business 1. Discussion/action on Resolution No. 3205 – Recognizing Tom Fehring’s Service to the Village of Whitefish Bay. President Buckley read Resolution No. 3205 aloud. President Buckley shared his personal experiences of serving the community with Mr. Fehring. It was moved by President Buckley, seconded by Trustee Serebin that the Village Board adopt Resolution No. 3205 – Recognizing Tom Fehring’s Service to the Village of Whitefish Bay. Motion carried 6-0. Mr. Fehring shared gratitude for the acknowledgement and shared his love for his work on the Historic Preservation Commission. It was mentioned that Mr. Fehring also wrote several books on the history of Whitefish Bay. 2. Discussion/action on design concepts for the Klode Warming House. Village Manager, Kelsey McElroy-Anderson, summarized previous discussions on this topic and stated the feedback that staff is seeking this evening. Peter Damsgaard, with Groth Design Group, first inquired on the darker or lighter finishes with the Village Board preferring brick and darker finishes with some trustees preferring a lighter brick than in the rendering. The Board’s preference on orientation of the pavilion described is the doglegged location over being in line with the pavilion or on the west side of the field. The family restroom was described since it was added resulting from the last discussion, with board in favor of the updated design. A grander pavilion, if a donor came forward, was presented with staff inquiring if it should be included in the bidding process and if the location would change the preferred placement. The board showed preference of the doglegged positioning and grander pavilion included if a donor comes forward. Laura Gleason (5524 N. Berkeley Blvd.) inquired about the pavilion being attached to the warming house. Discussions on this topic from previous meeting were provided to Ms. Gleason. Ellie Nill (5555 N. Shoreland Ave.) expressed her thoughts on color of the warming house. Ms. Nil shared concerns with a larger stage and mentioned that we should be targeting to accommodate what we currently have at the park. 3. Discussion/action on parking meters in District 11 an employee permit parking. Village Manager, McElroy-Anderson, stated that there were many emails received on this topic which were shared with board members. Background on the development of this agenda item was presented. Changes that would take place as of October 1, 2026, were described and it was stated that 30 of the 80 meters are currently not functioning. Park Mobile contacted the Village today and the meters that are currently working could be maintained by Park Mobile. The recommendation from the Business Improvement District was described and discussed. It was suggested to sign the meters that they cannot accept coins and are app only meters. Due to changes occurring in the business district, it was suggested to wait to see how parking is impacted. It was mentioned that parking enforcement would require a device to check if the meter has been paid. Inquiring what the City of Milwaukee is doing to address this situation to align with similar system was recommended. It was suggested to bag the meters with the cover stating payment is on the app only with QR code. Overall, the Board was in support of removing meters, but if meters were to be used in the future a Kiosk style system was preferred. The length of a stopgap option being in place was discussed. The system that the Village of Shorewood has was described and the cost for that option was mentioned. The board came to a consensus that a 6 month trial period would commence after Silver Spring is open in both directions and the new stop light is operational, mentioning start date of January 1, 2027. When changes occur, it was suggested to mail letters to residents on the 5500 blocks. Current employee permit parking was described, including the number of permits currently issued noting the length of the permits. There was mention of changing the permits to a sticker possibly rather than rear-view mirror hanger. Staff also reviewed the Business Improvement District's (BID) proposal to allow employees with permits to park for up to 10 hours on the southbound side of designated side streets, with a potential 60-day trial. Board members discussed concerns regarding residential impacts, driveway access, snow removal, enforcement, and the actual number of employees needing parking. The Board also discussed directing employees to unrestricted parking on the 5400 blocks and improving employee parking maps and communication. The possibility of charging for employee permits was also raised as a way to encourage employees to park farther from the business district. Further consideration will be given to these options before any changes are implemented. Tom Dixon (5573 N Kent Ave) is a business owner of two buildings on Silver Spring. Stated that issue is not employee parking but rather customers. It is on the business owner to tell employees not to take spaces from customers. Solving the issue will take business and the Village working together. Mr. Dixon stated he supports eliminating the meters long-term but does not support 10-hour employee on the 5500 blocks. Rohita Shah (owner of Mathnasium 5500 block of Diversey/Santa Monica) stated that there is a need to find spaces for the employees to park. Ms. Shah stated currently her staff often park on Birch Ave. or the 5500 block of a side street. Demographic of employees were described and safety concerns with lighting and uneven sidewalks were mentioned. Tom Harris (Great Frame Up 505) stated that the biggest problem is the parking meters. Stated businesses should not allow employees to park on Silver Spring. He supports more parking on side streets since employees have to go back to cars frequently. Cost of employee parking passes was discussed. The board agreed upon having long-term parking on the 5500 block is not desired, employees can be directed to the 5400 blocks, and there was overall support to remove meters in the long-term. There was not a desire to add restrictions to the 5400 blocks, however, there was concern for employees walking after dark. Parking permits with the sticker system was further discussed. Steve Bucaro (owner of Elements Salon) provided numbers of employees and clientele stating he tells employees to not use parking areas that customers park. A solution is needed as the problem is not going away. Lexie Deblitz (Executive Director of the Business Improvement District) thanked staff for asking the BID’s opinion. When businesses in the district were surveyed employee parking continued to be the largest concern of business owners. Constraints with school zones to the north were mentioned and it was noted that an alternative location for employee parking is needed. As a resident (6249 N. Lydell Ave.), Ms. Deblitz stated that she resides in an area that also has large influxes of parking and experiences issues similarly to the concerns brought forward by residents on this topic. The maximum impact on employee parking would be during the typical business hours, possibly when residents would be at work, the number of employees needing parking in addition to the 10-hour lot behind the Fox Bay Building was detailed. It was estimated to be 50 to 60 additional employees needing parking. There was commentary that many employees are in and out to meetings as they are not retail businesses. The board summarized tonight’s discussion as maintaining meters on Silver Spring until after Sendik’s is open a couple of months. During this time, the BID will further assess employee parking needs and explore alternatives, including potential adjustments to Beaumont lot hours. Staff will determine appropriate signage and educational materials for the meters. The Board also discussed longer-term parking options, including additional on- and off-street spaces and potential changes to parking requirements for future developments. No changes will be made to parking on the 5400 or 5500 blocks at this time. Elizabeth Lentini (5525 N. Hollywood Ave.) strongly recommends getting information on employee parking and encouraged education of the option to park in the 5400 blocks without restriction. Carl Biancuzzo (5536 N. Berkeley Blvd.) emailed about the topic earlier today but stated that he would like to see more restaurants or other businesses other than a bank. It was suggested to use the lot at Silver Spring and Lydell for a parking structure, however, that parcel is privately owned. Sherry Johnston (450 E. Beaumont Ave.) asked the board not to forget Beaumont Ave when considering parking. Stated that contractors have to park several blocks away. Tom Gleason (5524 N. Berkeley Blvd.) expressed gratitude to residents and businesses that contributed to this discussion. Residents want a thriving community but think that employee parking is the issue for residents on the 5500 blocks near the District. Pamela Eversfield (5555 N. Diversey Blvd.) expressed concern that employee parking needs should be addressed without reducing parking availability for customers. She noted that parking near the business district is frequently occupied by shoppers and customers and emphasized the importance of maintaining convenient customer parking to support local businesses. Charging for employee parking is reasonable. Laura Gleason (5524 N. Berkeley Blvd.) feels the build outs of the second and third floor businesses are creating stress on parking. Business owners have responsibility to provide parking passes for employees. 4. Discussion/action on recommendations from the employee benefits committee. Village Manager McElroy-Ander provided background on the development of this agenda item. Assistant Village Manager, Anna Christopherson, and Finance Director, Jaimie Krueger, presented information from the employee work group meetings. Employee recognition and adding Juneteenth as a holiday were low-cost items. Summer hours and DPW no lunch were also mentioned. Adding holiday pay within the first 30 Day of hire was proposed. EAB/Wellness Check-in was discussed. Medium cost employee recognition and lateral transfer benefits were described. Starting vacation proposal was detailed along with the challenges the current system has presented were mentioned. Adjusting the current steps in vacation time was presented. Conducting a comprehensive wage study was recommended. Village Board supports employee recognition low and medium cost and Juneteenth as a regular holiday with the addition of New Year’s Eve as a holiday rather than a floating holiday. Summer hours and DPW no lunch were discussed with support from the Board. Holiday pay within 30 days of hire was also supported by the Board. EAP/Wellness Check-In was discussed in detailed and agreed upon. Lateral transfer benefits recommendations and adjustments for current employees were supported. Carry-over with restrictions was discussed. Comprehensive Wage Study was discussed in detail with the Board preferring to wait to conduct a comprehensive wage study. 5. The Board may convene into Closed Session pursuant to Wisconsin State Statute 19.85 (1)(e) deliberating or negotiating the purchase of public property, investing of public funds, conducting other specified business whenever competitive and/or bargaining reasons require a closed session – specifically regarding contract negotiations with the Police Union. It was moved by Trustee Serebin, seconded by Trustee Saunders, that the Village Board convene into closed session pursuant to Wisconsin State Statute 19.85(1)(e) deliberating or negotiating the purchase of public property, investing of public funds, conducting other specified business whenever competitive and/or bargaining reasons require a closed session – specifically regarding contract negations with the Police Union. Motion carried 6-0 at 9:32 p.m. 6. The Board may reconvene into open session. The board reserves the right to take action on any topic discussed in Closed Session. It was moved by Trustee Serebin, seconded by Trustee Saunders that the Village Board reconvene into open session. Motion carried 6-0 at 9:53 p.m. 7. Adjourn There being no further business, it was moved by Trustee Saunders seconded by Trustee Dettmann to adjourn the meeting at 9:54 p.m. Motion carried 6-0. General Investments Post Retirement Investments Ehlers Investments Total LGIP 11,627,712$ - $ - $ 11,627,712$ Investment Cash 15,800 10,198 7,531,097 7,557,095 US Treasury Less than 1 Year 1,154,333 341,225 6,929,090 8,424,648 1 to 3 Years 299,789 381,376 - 681,165 3 to 5 Years 1,404,894 - - 1,404,894 Total US Treasury 2,859,016 722,601 6,929,090 10,510,707 CD's Less than 1 Year $788,040 238,604 - 1,026,644 1 to 3 Years 1,018,726 248,910 - 1,267,636 3 to 5 Years 330,244 - - 330,244 Total CD's 2,137,010 487,514 - 2,624,524 Total Investments 16,639,538$ 1,220,313 $ 14,460,187 $ 32,320,038 $ Accrued Interest 164,364$ 33,623 $ - $ 197,987$ Monthly Investment Summary August 2026 35% 24% 33% 8% $- $2,000,000 $4,000,000 $6,000,000 $8,000,000 $10,000,000 $12,000,000 $14,000,000 LGIP Investment Cash US Treasury CD's CHECK REGISTER FOR VILLAGE OF WHITEFISH BAY CHECK DATE 08/01/2026 - 08/31/2026 - CHECK SOURCE: COMPUTER GENERATED CHECKS Check Date Check Vendor Vendor Name Amount Bank Cking ASSOCIATED Check Type: ACH Transaction Cking 08/07/2026 60(A) POLICE DUE WHITEFISH BAY POLICE ASSOCIAT 420.00 08/21/2026 66(A) POLICE DUE WHITEFISH BAY POLICE ASSOCIAT 420.00 Total ACH Transaction: 840.00 Check Type: EFT Transfer Cking 08/07/2026 61(E) AFLAC AFLAC 63.23 08/07/2026 62(E) GREAT-WEST GREAT-WEST 7,080.34 08/07/2026 63(E) IRS INTERNAL REVENUE SERVICE 47,979.07 08/07/2026 64(E) STATE OF W STATE OF WISCONSIN 8,407.74 08/07/2026 65(E) WI SCTF WISCONSIN SUPPORT COLLECTIONS 591.89 08/21/2026 67(E) AFLAC AFLAC 63.23 08/21/2026 68(E) GREAT-WEST GREAT-WEST 6,900.77 08/21/2026 69(E) IRS INTERNAL REVENUE SERVICE 51,633.91 08/21/2026 70(E) STATE OF W STATE OF WISCONSIN 9,034.01 08/21/2026 71(E) WI SCTF WISCONSIN SUPPORT COLLECTIONS 591.89 08/21/2026 72(E) 103210 ETF 157,641.42 08/21/2026 73(E) 102406 ELAN FINANCIAL SERVICES 11,397.41 Total EFT Transfer: 301,384.91 Check Type: Paper Check Cking 08/07/2026 72136 102535 ABT MAILCOM 3,910.08 08/07/2026 72137 102569 AMAZON CAPITAL SERVICES 100.44 08/07/2026 72138 102641 ASCENSION OCCUPATIONAL HEALTH 266.00 08/07/2026 72139 102728 AT&T MOBILITY 777.64 08/07/2026 72140 102082 BADGER UNDERGROUND INC 10,612.40 08/07/2026 72141 0012 BATTERIES PLUS 62.95 08/07/2026 72142 103120 BATZNER PEST CONTROL 175.27 08/07/2026 72143 102389 BUDIAC PLUMBING 13,560.00 08/07/2026 72144 0021 CARLIN SALES CORPORATION 74.29 08/07/2026 72145 103154 CHICAGO PARTS & SOUND ENT., L 592.06 08/07/2026 72146 102888 CITY PRESS, INC. 942.00 08/07/2026 72147 102172 CLARK DIETZ, INC 8,640.00 08/07/2026 72148 103009 CUT N GO 5,040.00 08/07/2026 72149 0087 DILLETT MECHANICAL SERVICE 270.80 08/07/2026 72150 0088 GARDENER IN THE CITY 2,775.50 08/07/2026 72151 101801 GIELOW'S LAWN & GARDEN 462.06 08/07/2026 72152 102051 HOME DEPOT CREDIT SERVICES 461.88 08/07/2026 72153 102659 JACOBUS ENERGY 1,952.05 08/07/2026 72154 102894 JM BRENNAN INC 1,344.00 08/07/2026 72155 101914 LANGE ENTERPRISES, INC. 579.27 08/07/2026 72156 0105 LEXISNEXIS RISK DATA MGMT INC 200.00 08/07/2026 72157 0053 M&M TREE SERVICE 13,715.00 08/07/2026 72158 101934 Motorola Solutions 163,892.96 08/07/2026 72159 103177 OZINGA READY MIX CONCRETE 2,972.00 08/07/2026 72160 101918 R.A. SMITH NATIONAL 7,620.75 08/07/2026 72161 103156 RINGCENTRAL INC. 1,303.10 08/07/2026 72162 0096 RUEKERT & MIELKE. INC. 9,182.24 08/07/2026 72163 102590 SHERWIN INDUSTRIES 37.20 08/07/2026 72164 102001 Stresscrete Inc 9,957.00 08/07/2026 72165 101634 THE OFFICE TECHNOLOGY GROUP 217.00 08/07/2026 72166 103096 THOMAS DOLAN 164.13 08/07/2026 72167 102012 ULINE 3,657.12 08/07/2026 72168 0075 VILLAGE ACE HARDWARE 192.08 08/07/2026 72169 0070 VILLAGE OF SHOREWOOD 119,536.45 08/07/2026 72170 0089 WACHTEL TREE SCIENCE 255.00 08/07/2026 72171 0086 WEX BANK 8,379.87 08/07/2026 72172 102229 WISCONSIN DEPARTMENT OF JUSTI 42.00 08/14/2026 72174 0004 ALSCO 2,585.86 08/14/2026 72175 0126 AT&T 711.93 08/14/2026 72176 103120 BATZNER PEST CONTROL 250.25 08/14/2026 72177 102543 BLACKSTONE PUBLISHING 40.00 08/14/2026 72178 0021 CARLIN SALES CORPORATION 147.11 08/14/2026 72179 102172 CLARK DIETZ, INC 49,452.50 08/14/2026 72180 102897 CLEAN SOURCE LLC 2,690.00 08/14/2026 72181 102718 COMPLETE MOBILE DRUG TESTING 513.65 08/14/2026 72182 102928 CULLIGAN OF WAUKESHA 89.00 08/14/2026 72183 102056 ENGINEERED SECURITY SOLUTIONS 154.52 08/14/2026 72184 103160 ESCO GIFTS & AWARDS, INC. 350.00 08/14/2026 72185 102292 FORWARD TS, LTD 396.36 08/14/2026 72186 0039 GRAEF 4,947.75 09/18/2026 10:11 AM Page: 1/3 CHECK REGISTER FOR VILLAGE OF WHITEFISH BAY CHECK DATE 08/01/2026 - 08/31/2026 - CHECK SOURCE: COMPUTER GENERATED CHECKS Check Date Check Vendor Vendor Name Amount Bank Cking ASSOCIATED Check Type: Paper Check Cking 08/14/2026 72187 102085 HOH WATER TECHNOLOGY 2,920.00 08/14/2026 72188 102659 JACOBUS ENERGY 2,011.06 08/14/2026 72189 102732 KANOPY, INC. 528.70 08/14/2026 72190 103221 LILLY BROST 782.38 08/14/2026 72191 101870 MARIS ASSOCIATES 265.18 08/14/2026 72192 101757 MIDWEST TAPE 655.65 08/14/2026 72193 0057 MILWAUKEE COUNTY FED. LIBRARY 4,195.31 08/14/2026 72194 0058 MILWAUKEE COUNTY TREASURER 1,373.23 08/14/2026 72195 101934 Motorola Solutions 636.50 08/14/2026 72196 MISC01 NORTHGEEN BUILDERS LLC 1,000.00 08/14/2026 72197 103179 REINHART BOERNER VAN DEUREN S 282.60 08/14/2026 72198 103207 RYAN FIREPROTECTION, INC. 895.00 08/14/2026 72199 101871 SCHMITZ READY MIX, INC 810.00 08/14/2026 72200 101737 SHOREWOOD PRESS 195.00 08/14/2026 72201 103242 SOUTHPORT MECHANICAL, LLC 2,375.00 08/14/2026 72202 101931 STAPLES ADVANTAGE 427.20 08/14/2026 72203 101656 STATE OF WI-COURT FINES/SURCH 5,288.03 08/14/2026 72204 103108 TALLGRASS RESTORATION, LLC 1,700.00 08/14/2026 72205 101634 THE OFFICE TECHNOLOGY GROUP 602.08 08/14/2026 72206 0075 VILLAGE ACE HARDWARE 18.38 08/14/2026 72207 101786 WHITEFISH BAY SCHOOL DISTRICT 89.22 08/21/2026 72208 0082 AIRGAS USA, LLC 159.12 08/21/2026 72209 102569 AMAZON CAPITAL SERVICES 608.37 08/21/2026 72210 0008 ASSOCIATED TRUST COMPANY 950.00 08/21/2026 72211 102810 AUTO ZONE 257.96 08/21/2026 72212 102172 CLARK DIETZ, INC 1,263.75 08/21/2026 72213 103245 CRIVELLO, NICHOLS & HALL S.C. 3,550.00 08/21/2026 72214 101887 DAN KRALL & CO., INC. 1,212.60 08/21/2026 72215 102198 DELTA DENTAL OF WISCONSIN 645.12 08/21/2026 72216 0087 DILLETT MECHANICAL SERVICE 7,470.00 08/21/2026 72217 101665 EGELHOFF LAWN MOWER SERVICE 3,111.80 08/21/2026 72218 0031 ELECTION SYSTEMS & SOFTWARE 702.98 08/21/2026 72219 102306 FIRE DETECTION GROUP 220.00 08/21/2026 72220 0042 HEISER AUTOMOTIVE GROUP 3,628.26 08/21/2026 72221 102659 JACOBUS ENERGY 1,877.09 08/21/2026 72222 103218 KIMBALL MIDWEST 5,295.00 08/21/2026 72223 0048 LAKESIDE INTERNATIONAL, LLC 525.28 08/21/2026 72224 102677 LEE RECREATION, LLC 1,309.00 08/21/2026 72225 102547 LF GEORGE 165.58 08/21/2026 72226 0054 MADACC 5.45 08/21/2026 72227 103189 METLIFE 325.10 08/21/2026 72228 101995 MONROE TRUCK EQUIPMENT, INC 203.87 08/21/2026 72229 102516 MOTION & CONTROL ENTERPRISES 34.80 08/21/2026 72230 102401 MSC INDUSTRIAL SUPPLY CO 756.94 08/21/2026 72231 101747 NAPA 7.99 08/21/2026 72232 101831 NATIONAL ELEVATOR INSPECTION 121.00 08/21/2026 72233 101609 NORTH SHORE FIRE DEPARTMENT 834,772.00 08/21/2026 72234 102268 NORTH SHORE WATER COMMISSION 47,496.92 08/21/2026 72235 101867 OTIS ELEVATOR COMPANY 917.00 08/21/2026 72236 101876 Pieper Power 337.50 08/21/2026 72237 101674 R.N.O.W., INC. 1,270.57 08/21/2026 72238 103207 RYAN FIREPROTECTION, INC. 463.75 08/21/2026 72239 101871 SCHMITZ READY MIX, INC 485.10 08/21/2026 72240 0061 SECURIAN FINANCIAL GROUP, INC 1,275.98 08/21/2026 72241 102590 SHERWIN INDUSTRIES 550.00 08/21/2026 72242 100402 T AND A TOOLS INC. 95.75 08/21/2026 72243 102517 Tactical Solutions 383.64 08/21/2026 72244 103108 TALLGRASS RESTORATION, LLC 3,010.00 08/21/2026 72245 101997 TITAN PUBLIC SAFETY SOLUTIONS 500.00 08/21/2026 72246 0022 US CELLULAR 546.25 08/21/2026 72247 0075 VILLAGE ACE HARDWARE 302.13 08/21/2026 72248 0123 WE ENERGIES 14,625.57 08/21/2026 72249 102513 WI DEPARTMENT OF TRANSPORTATI 53.57 08/21/2026 72250 101651 WM RECYCLE AMERICA 4,169.96 08/28/2026 72251 102569 AMAZON CAPITAL SERVICES 410.33 08/28/2026 72252 102888 CITY PRESS, INC. 78.50 08/28/2026 72253 102172 CLARK DIETZ, INC 881.25 08/28/2026 72254 0087 DILLETT MECHANICAL SERVICE 2,979.50 08/28/2026 72255 102425 ERIN GRANSTROM 187.57 09/18/2026 10:11 AM Page: 2/3 CHECK REGISTER FOR VILLAGE OF WHITEFISH BAY CHECK DATE 08/01/2026 - 08/31/2026 - CHECK SOURCE: COMPUTER GENERATED CHECKS Check Date Check Vendor Vendor Name Amount Bank Cking ASSOCIATED Check Type: Paper Check Cking 08/28/2026 72256 103209 GEMPLERS INC 257.77 08/28/2026 72257 103234 GROTH DESIGN GROUP 11,057.98 08/28/2026 72258 102659 JACOBUS ENERGY 1,793.77 08/28/2026 72259 103246 NATURAL SOLUTIONS 2,120.00 08/28/2026 72260 103177 OZINGA READY MIX CONCRETE 601.00 08/28/2026 72261 101912 PUBLIC SERVICE COMMISSION OF 1,389.51 08/28/2026 72262 102779 Rinderle Door Co. 654.46 08/28/2026 72263 102590 SHERWIN INDUSTRIES 619.50 08/28/2026 72264 102518 SHRED-IT, C/O STERICYCLE, INC 170.61 08/28/2026 72265 103242 SOUTHPORT MECHANICAL, LLC 145,197.19 08/28/2026 72266 0095 STEVEN PRESNAL 350.00 08/28/2026 72267 103108 TALLGRASS RESTORATION, LLC 1,310.00 08/28/2026 72268 102007 THE SIGMA GROUP, INC. 4,200.00 08/28/2026 72269 102700 US Alliance Fire Protection, 896.00 08/28/2026 72270 0075 VILLAGE ACE HARDWARE 30.86 08/28/2026 72271 0070 VILLAGE OF SHOREWOOD 945.80 Total Paper Check: 1,605,096.39 Cking TOTALS: Total of 149 Checks: 1,907,321.30 Less 0 Void Checks: 0.00 Total of 149 Disbursements: 1,907,321.30 09/18/2026 10:11 AM Page: 3/3 CHECK REGISTER FOR VILLAGE OF WHITEFISH BAY CHECK DATE 09/01/2026 - 09/30/2026 - CHECK SOURCE: COMPUTER GENERATED CHECKS Check Date Check Vendor Vendor Name Amount Bank Cking ASSOCIATED Check Type: ACH Transaction Cking 09/04/2026 79(A) POLICE DUE WHITEFISH BAY POLICE ASSOCIAT 420.00 09/18/2026 90(A) POLICE DUE WHITEFISH BAY POLICE ASSOCIAT 420.00 Total ACH Transaction: 840.00 Check Type: EFT Transfer Cking 09/04/2026 80(E) AFLAC AFLAC 63.23 09/04/2026 81(E) GREAT-WEST GREAT-WEST 6,973.88 09/04/2026 82(E) IRS INTERNAL REVENUE SERVICE 48,659.26 09/04/2026 83(E) STATE OF W STATE OF WISCONSIN 8,541.83 09/04/2026 84(E) WI SCTF WISCONSIN SUPPORT COLLECTIONS 591.89 09/11/2026 85(E) 102406 ELAN FINANCIAL SERVICES 9,739.31 09/18/2026 91(E) AFLAC AFLAC 63.23 09/18/2026 92(E) GREAT-WEST GREAT-WEST 7,244.99 09/18/2026 93(E) IRS INTERNAL REVENUE SERVICE 49,339.81 09/18/2026 94(E) STATE OF W STATE OF WISCONSIN 8,527.45 09/18/2026 95(E) WI SCTF WISCONSIN SUPPORT COLLECTIONS 591.89 09/18/2026 96(E) 103210 ETF 155,528.90 Total EFT Transfer: 295,865.67 Check Type: Paper Check Cking 09/04/2026 72272 0004 ALSCO 1,716.48 09/04/2026 72273 102569 AMAZON CAPITAL SERVICES 635.54 09/04/2026 72274 102975 AMUNDSEN DAVIS, LLC. 16,034.00 09/04/2026 72275 0126 AT&T 777.64 09/04/2026 72276 103120 BATZNER PEST CONTROL 175.27 09/04/2026 72277 102543 BLACKSTONE PUBLISHING 399.55 09/04/2026 72278 0078 CARQUEST AUTO PARTS 1,203.01 09/04/2026 72279 102567 CHARTER COMMUNICATIONS 50.00 09/04/2026 72280 102928 CULLIGAN OF WAUKESHA 89.00 09/04/2026 72281 101665 EGELHOFF LAWN MOWER SERVICE 21.00 09/04/2026 72282 0036 GENERAL FIRE EQUIP CO INC 1,686.00 09/04/2026 72283 102419 GREATAMERICA FINANCIAL SVCS 101.00 09/04/2026 72284 102051 HOME DEPOT CREDIT SERVICES 427.28 09/04/2026 72285 101806 HY-TEST SAFETY SHOE SERVICE 175.00 09/04/2026 72286 101800 INNOVATIVE CREDIT SOLUTIONS 100.00 09/04/2026 72287 102642 INTERSTATE BILLING SERVICES 143.70 09/04/2026 72288 102659 JACOBUS ENERGY 1,825.75 09/04/2026 72289 102607 KAESTNER AUTO ELECTRIC 327.00 09/04/2026 72290 102732 KANOPY, INC. 244.80 09/04/2026 72291 101682 KUSTOM SIGNALS, INC. 75.00 09/04/2026 72292 102000 MICHAEL BEST & FRIEDRICH LLP 540.00 09/04/2026 72293 102427 MID CITY CORPORATION 4,650.00 09/04/2026 72294 101757 MIDWEST TAPE 760.98 09/04/2026 72295 102401 MSC INDUSTRIAL SUPPLY CO 763.45 09/04/2026 72296 101776 Neher Electric Supply, Inc. 1,550.00 09/04/2026 72297 101918 R.A. SMITH NATIONAL 7,215.99 09/04/2026 72298 103156 RINGCENTRAL INC. 1,303.10 09/04/2026 72299 102678 ROBB GREGG 375.00 09/04/2026 72300 0096 RUEKERT & MIELKE. INC. 15,106.52 09/04/2026 72301 102590 SHERWIN INDUSTRIES 1,239.00 09/04/2026 72302 0072 STREICHER'S 194.97 09/04/2026 72303 100402 T AND A TOOLS INC. 169.25 09/04/2026 72304 103108 TALLGRASS RESTORATION, LLC 1,700.00 09/04/2026 72305 101634 THE OFFICE TECHNOLOGY GROUP 217.00 09/04/2026 72306 0089 WACHTEL TREE SCIENCE 1,336.00 09/04/2026 72307 101731 WI DEPT. OF JUSTICE 275.00 09/04/2026 72308 102229 WISCONSIN DEPARTMENT OF JUSTI 42.00 09/04/2026 72309 102043 YES EQUIPMENT & SERVICES, INC 1,359.56 09/11/2026 72310 102569 AMAZON CAPITAL SERVICES 449.28 09/11/2026 72311 0126 AT&T 386.63 09/11/2026 72312 0012 BATTERIES PLUS 346.90 09/11/2026 72313 103120 BATZNER PEST CONTROL 250.25 09/11/2026 72314 102389 BUDIAC PLUMBING 6,780.00 09/11/2026 72315 102172 CLARK DIETZ, INC 44,547.50 09/11/2026 72316 102522 FORWARD CONTRACTORS 98,680.00 09/11/2026 72317 0042 HEISER AUTOMOTIVE GROUP 260.88 09/11/2026 72318 102659 JACOBUS ENERGY 2,143.53 09/11/2026 72319 102268 NORTH SHORE WATER COMMISSION 47,496.92 09/11/2026 72320 101601 PITNEY BOWES 304.38 09/11/2026 72321 0075 VILLAGE ACE HARDWARE 143.12 10/01/2026 09:29 AM Page: 1/3 CHECK REGISTER FOR VILLAGE OF WHITEFISH BAY CHECK DATE 09/01/2026 - 09/30/2026 - CHECK SOURCE: COMPUTER GENERATED CHECKS Check Date Check Vendor Vendor Name Amount Bank Cking ASSOCIATED Check Type: Paper Check Cking 09/11/2026 72322 0086 WEX BANK 7,968.77 09/18/2026 72323 0082 AIRGAS USA, LLC 918.95 09/18/2026 72324 102569 AMAZON CAPITAL SERVICES 373.11 09/18/2026 72325 MISC01 BASSETT CONCRETE 1,000.00 09/18/2026 72326 102439 CAIN'S WINDOW CLEANING, LLC 250.00 09/18/2026 72327 102888 CITY PRESS, INC. 38.75 09/18/2026 72328 102673 CONCENTRA HEALTH SERVICES 396.00 09/18/2026 72329 102198 DELTA DENTAL OF WISCONSIN 547.08 09/18/2026 72330 0088 GARDENER IN THE CITY 2,005.50 09/18/2026 72331 0036 GENERAL FIRE EQUIP CO INC 65.00 09/18/2026 72332 102625 HALRON LUBRICANTS INC 3,584.99 09/18/2026 72333 101800 INNOVATIVE CREDIT SOLUTIONS 50.00 09/18/2026 72334 102659 JACOBUS ENERGY 1,852.95 09/18/2026 72335 0048 LAKESIDE INTERNATIONAL, LLC 643.50 09/18/2026 72336 0105 LEXISNEXIS RISK DATA MGMT INC 200.00 09/18/2026 72337 103163 MAXINE MILLER 687.32 09/18/2026 72338 103189 METLIFE 315.66 09/18/2026 72339 103177 OZINGA READY MIX CONCRETE 2,429.34 09/18/2026 72340 102771 PERSONNELL EVALUATION INC. 25.00 09/18/2026 72341 101674 R.N.O.W., INC. 2,132.78 09/18/2026 72342 102180 RAY O'HERRON CO INC 122.70 09/18/2026 72343 0061 SECURIAN FINANCIAL GROUP, INC 1,244.67 09/18/2026 72344 102001 Stresscrete Inc 4,125.00 09/18/2026 72345 103247 T-MOBILE 283.72 09/18/2026 72346 101634 THE OFFICE TECHNOLOGY GROUP 98.67 09/18/2026 72347 102007 THE SIGMA GROUP, INC. 1,655.00 09/18/2026 72348 102012 ULINE 840.02 09/18/2026 72349 101908 USA BLUEBOOK 2,279.90 09/18/2026 72350 0075 VILLAGE ACE HARDWARE 37.11 09/18/2026 72351 0123 WE ENERGIES 12,966.78 09/18/2026 72352 0086 WEX BANK 104.94 09/18/2026 72353 102756 WM CORPORATE SERVICES, INC 842.05 09/18/2026 72354 101651 WM RECYCLE AMERICA 3,854.64 09/25/2026 72355 102535 ABT MAILCOM 3,600.00 09/25/2026 72356 103213 ACP CREATIVEIT LLC 6,893.00 09/25/2026 72357 102569 AMAZON CAPITAL SERVICES 611.07 09/25/2026 72358 102543 BLACKSTONE PUBLISHING 383.19 09/25/2026 72359 MISC01 BRIAN COHEN 3,681.89 09/25/2026 72360 101869 City of Milwaukee 30.52 09/25/2026 72361 102172 CLARK DIETZ, INC 1,853.75 09/25/2026 72362 102897 CLEAN SOURCE LLC 2,690.00 09/25/2026 72363 102519 CORE & MAIN LP 1,375.17 09/25/2026 72364 103245 CRIVELLO, NICHOLS & HALL S.C. 2,500.00 09/25/2026 72365 102306 FIRE DETECTION GROUP 405.00 09/25/2026 72366 102292 FORWARD TS, LTD 203.31 09/25/2026 72367 102419 GREATAMERICA FINANCIAL SVCS 259.36 09/25/2026 72368 103234 GROTH DESIGN GROUP 6,901.13 09/25/2026 72369 103235 HERC RENTALS INC. 480.00 09/25/2026 72370 103122 INGRAM LIBRARY SERVICES 4,865.63 09/25/2026 72371 102659 JACOBUS ENERGY 1,826.84 09/25/2026 72372 101752 LAKE COUNTRY DOORS 4,650.00 09/25/2026 72373 103249 LibraryIQ 10,400.00 09/25/2026 72374 101757 MIDWEST TAPE 461.24 09/25/2026 72375 0058 MILWAUKEE COUNTY TREASURER 2,399.80 09/25/2026 72376 101867 OTIS ELEVATOR COMPANY 400.38 09/25/2026 72377 102727 Patrick Speth 1,160.50 09/25/2026 72378 103057 PLAYAWAY PRODUCTS, LLC 3,118.25 09/25/2026 72379 103248 raSmith 20,629.24 09/25/2026 72380 102180 RAY O'HERRON CO INC 2,506.19 09/25/2026 72381 101871 SCHMITZ READY MIX, INC 816.75 09/25/2026 72382 101656 STATE OF WI-COURT FINES/SURCH 6,692.44 09/25/2026 72383 0072 STREICHER'S 340.97 09/25/2026 72384 102942 SUSAN HUTCHESON 518.15 09/25/2026 72385 101634 THE OFFICE TECHNOLOGY GROUP 651.00 09/25/2026 72386 102553 U.S. Postal Service 2,500.00 09/25/2026 72387 102361 WISCONSIN LIBRARY ASSOCIATION 588.00 Total Paper Check: 417,126.90 Cking TOTALS: 10/01/2026 09:29 AM Page: 2/3 CHECK REGISTER FOR VILLAGE OF WHITEFISH BAY CHECK DATE 09/01/2026 - 09/30/2026 - CHECK SOURCE: COMPUTER GENERATED CHECKS Check Date Check Vendor Vendor Name Amount Bank Cking ASSOCIATED Total of 130 Checks: 713,832.57 Less 0 Void Checks: 0.00 Total of 130 Disbursements: 713,832.57 10/01/2026 09:29 AM Page: 3/3 1 Village of Whitefish Bay 5300 N. Marlborough Drive Whitefish Bay, Wisconsin 53217 Phone: 414-962-6690 Fax: 414-962-5651 Memorandum To: Village Board Cc: Kelsey McElroy-Anderson – Village Manager From: Erin Granstrom, Deputy Clerk Date: September 25, 2026 Re: Operator License Approval Background The Village Board is the ruling body responsible for approving Operator License applications. Operator permits are renewed annually, and the following permits would be valid issuance through June 30, 2025. Action Requested To approve the Bartender Licenses as listed New Operator Permits Sendik’s Food Market (Tudi’s Restaurant) Andrea Bobke Analysis The bartender license applications listed above are being presented for approval. A background check has been performed and the applicants meet the requirements to hold a license in the Village of Whitefish Bay. Staff recommends approval of the licenses as presented above for the remainder of the current license term (issuance through June 30, 2027). Memorandum To: Village President Buckley and Members of the Village Board From: Jaimie Krueger, Finance Director/Clerk Date: October 5, 2026 Re: 2027 Budget Introduction & Overview _________________________________________________________________________________ Budget Introduction The Village has spent the last couple of years creating policy documents to help guide the annual budget process. These documents are: Strategic Plan – August 5, 2024 2026-2031 Capital Improvement Plan – September 15, 2025 Financial Management Plan – December 1, 2025 You will receive a copy of the 2027 Recommended Budget around October 15th and the budget workshop is scheduled for October 26th, but I wanted to highlight a few items that have a significant impact on the 2027 budget. We will discuss the budget in detail on the 26th; however, I highly encourage you to contact me prior to discuss any budget related items. Significant Budget Items • Total levy increase is 2.99%, or $414,015, from 2026 to 2027 • Increase in State Shared Revenue of $11,948 or 2.10% • Decrease in State Transportation aid of $67,165 or 9.13% • Includes wage increase for cost of living of 3.5% (in alignment with the 2027 Police Contract) • Includes 4% increase in medical and dental premium costs • Remove meters - revenue of $47,280 and expenses of $15,500 for an overall decrease of $31,780. Note that some expenses were in TID 1 previously, and these dollars only reflect levy expenses. • $74,400 in one-time implementation fees for BS&A cloud in 2026 not included in 2027 budget • 22.48% rate increase in the water utility – the Village has been working through a conventional rate case with Ehlers. There is a public hearing scheduled with the PSC on October 6, 2026. Net New Construction/Levy Limits Increases The Village’s net new construction percentage was 0.552%, which means we are allowed to increase our levy for next year by $60,923 before any adjustments. Below is a table from the August 10, 2026 meeting updated for the preliminary 2027 budget. Village of Whitefish Bay 5300 N. Marlborough Drive Whitefish Bay, Wisconsin 53217  Page 2 The actual increase includes levy funded debt, as well as North Shore Fire which the Village takes a levy adjustment for. Abated debt The 2026 Budget was the first time the Village has utilized abated debt capacity to supplement for levy limits. When using abated debt, it is important to focus on items the Village could borrow for in the future, if necessary, to avoid a structural deficit. We have identified $ 734,136 of available abated debt capacity and $ 295,626 of that capacity is expected to be used with the 2027 Budget. Therefore, the Village currently has $438,510 of identified abated debt capacity remaining. 2027 Principal 2,960,000 Interest 1,124,108 Reimbursement from other sources (1,360,906) Levy limit without abated debt 2,723,202 Actual Levy limit adjustment 3,018,828 Actual use of abated debt (295,626) Uses of abated debt NSFD debt and capital 382,600 DPW vehicle replacement 100,000 BACC capital contribution 30,737 PD vehicle replacement 95,000 Roadway safety fund 35,000 identified for 2027 budget Tasers 17,410 identified for 2027 budget Fund 44 capital (greater than $10K) 73,389 734,136 Unused 438,510 2018 2019 2020 2021 2022 2023 2024 2025 2026 Increase per net new construction 83,476 92,161 86,052 76,810 87,813 82,520 34,864 58,610 60,923 Actual increase 332,967 149,901 269,293 255,801 525,955 356,992 464,044 412,544 414,015 - 100,000 200,000 300,000 400,000 500,000 600,000 Levy Limit Increases Increase per net new construction Actual increase  Page 3 Update on Board Requests At the August 10, 2026 Village Board meeting, staff received a couple of items for inclusion in the budget from Village Trustees. Staff would like to provide an update on those items to the Board. President Buckley – Additional new monument signs – will be discussed for inclusion in a future borrow Trustee Saunders – Increased training and travel for Board members – included funding for 2 board members to attend the League of WI Municipalities conference – Part-time marketing and communications position – looking for Board guidance on inclusion/exclusion in the budget – Management team wish list – Will provide a list at the budget presentation on October 26th Trustee Kasper – Improvements down Hampton, including sidewalk improvements – will be discussed for inclusion in a future borrow As always, please reach out with any questions. Memorandum To: Village President Buckley and Members of the Village Board From: Jaimie Krueger, Finance Director/Clerk Date: October 5, 2026 Re: 2027 Budget - - Partner Presentations _________________________________________________________________________________ Partner Presentations As part of the 2027 budget process, we are providing some information on the budgets of our partners. Organization Fund Impact 2026 Budget 2027 Budget $ Change % Change MMSD Sewer 1,000,000 1,208,957 208,957 20.90% General 2,595,660 2,681,852 86,192 3.32% Debt 157,002 154,500 (2,502) -1.59% Capital - operating 33,244 34,348 1,104 3.32% Capital - resolution 138,826 192,672 53,846 38.79% 2,924,732 3,063,372 138,640 4.74% Water - operating 569,963 554,277 (15,686) -2.75% Water - capital 631,701 203,450 (428,251) -67.79% 1,201,664 757,727 (443,937) -36.94% Bayside IT General - contract 95,000 98,952 3,952 4.16% General - software 69,127 45,828 (23,299) -33.70% 164,127 144,780 (19,347) -11.79% BCC General 442,664 456,300 13,636 3.08% Capital 30,737 30,737 - 0.00% 473,401 487,037 13,636 2.88% NSHD General 128,828 122,426 (6,402) -4.97% NSFD NSWC MMSD – Milwaukee Metropolitan Sewerage District, NSFD – North Shore Fire Department, NSWC – North Shore Water Commission, BCC – Bayside Communications Center. NSHD – North Shore Health Department North Shore Fire Department , Bayside IT, and North Shore Health Department will present on their budgets. Supplemental information can be found in the packet for the remaining partners. Village of Whitefish Bay 5300 N. Marlborough Drive Whitefish Bay, Wisconsin 53217 September 18, 2026 Kelsey McElroy-Anderson Village Manager 5300 N. Marlborough Dr Whitefish Bay, WI 53217 Dear Kelsey: RE: NSWC Budget Update The North Shore Water Commission approved an operating budget as well as a capital improvement budget for 2027 (see enclosures). We have prepared the following information pursuant to Article 6 of the Revised and Restated Water Supply Agreement. 2027 Annual Operating Commitment During the budgeting process, the Commission estimated the percentage of water that will be delivered to each member in 2027. Those percentages were used to allocate the annual operating commitment to each member as shown below. Total 2027 Annual Operation Commitment $1,817,300 2025 2026 2027 Difference Whitefish Bay 34.46% 31.93% 30.50% -1.43% $554,277 Glendale 51.88% $942,815 Fox Point 17.62% $320,208 Allocation to Members Community Amount Please note that a monthly payment is due on the first of each month. 2027 Annual Capital Commitment The capital improvement budget was also approved by the Commission. Provided none of the member municipalities file a written objection to this budget, it will be considered final and fully approved after November 1. Kelsey McElroy-Anderson Page 2 September 9, 2026 Capital expenses are shared by each member based on the percentage of water delivered to each member over the previous 5 years. The actual allocation percentages cannot be calculated until January 1, 2027. Therefore, the annual commitment was allocated based on delivery volumes from January 1, 2022, through August 31, 2026. Total Annual Capital Commitment $648,000.00 Allocation to Whitefish Bay (31.39%) $203,450 Allocation to Glendale (50.46%) $326,600 Allocation to Fox Point (18.16%) $117,950 Upon the Commission’s review and approval of capital expenditures, payment requests will be sent to each member municipality for their share of capital expenses. Payment is due 30 days after a payment request is approved by the Commission. We hope you find this information helpful as you prepare the budget for the Village of Whitefish Bay. Please feel free to contact me if you have any questions or concerns. Cordially, Thomas Nennig, P.E. Interim Plant Manager Encl.: 1. Approved 2027 Operating Budget 2. Approved 2027 Capital Improvement Budget MILWAUKEE METROPOLITAN SEWERAGE DISTRICT 2027 Budget Presentation Village of Whitefish Bay October 5, 2026 MMSD’s Budget Two Separate Budgets • Operations & Maintenance • Daily treatment, maintenance, monitoring, and support • Funded Primarily by User Charge and Milorganite • Capital • Long term improvements and debt service • Funded by property tax, non-member billings, and debt MMSD Flow of Funds Structure Member Communities MMSD Charges • User Charge – O&M • Billed based on waste strength, quantity, and number of connections • Property Tax - Capital • Property tax levy to member communities • Non member communities pay ad valorem based bill • Village maintains its own sewer infrastructure and is responsible for the associated costs 2027 Proposed Budget – O&M 2027 O&M Summary of Revenues and Expenditures (Dollars in Thousands) 2025 Actual 2026 Amended Budget 2027 Budget Change from 2026 Amended Budget % Change from 2026 Amended Budget Sources of Funds User Charge Billings $109,597 $113,553 $116,964 $3,411 3.0% Milorganite® Sales (Net) 12,578 11,800 11,800 0 0.0% All Other Operating Income 7,596 5,500 5,827 327 5.9% User Charge Stabilization Fund Applied (or Contribution) 0 (4,500) 0 4,500 -100% Equipment Replacement Fund Applied (or Contribution) (150) (150) (150) 0 0.0% Surplus Applied 4,234 10,351 7,827 (2,524) -24.4% Carryover Funds from previous year (5,203) 5,203 0 (5,203) -100.0% Total Sources of Funds $128,652 $141,759 $142,269 $510 0.4% Expenditures Net Division Expenditures $108,775 $123,334 $124,675 $1,341 1.1% Net Fringe Benefit Expenditures 12,050 14,543 14,124 (419) -2.9% Unallocated Reserve 0 3,881 3,470 (411) -10.6% Total Expenditures $120,825 $141,759 $142,269 $510 0.4% Note, totals may not appear to add due to rounding. 2027 Proposed Budget – Capital 2027 Capital Summary of Revenues and Expenditures (Dollars in Thousands) 2025 Actual 2026 Amended Budget 2027 Budget Change from 2026 Amended Budget % Change from 2026 Amended Budget Sources of Funds Tax Levy $115,074 $119,245 $122,822 $3,577 3.0% Non-member Billings 27,906 21,071 23,810 2,739 13.0% Interest and Other Income 12,656 2,000 21,325 19,325 966.3% Federal and State Aid 3,565 8,619 8,554 (65) -0.8% CWFL Loans 103,284 51,000 58,000 7,000 13.7% WIFIA Loans 8,624 330 3,093 2,763 837.3% District Bonds 208,513 112,000 116,000 4,000 3.6% Use of (Additions to) Available Funds (48,346) (2,966) 5,556 8,522 287.3% Total Sources of Funds $431,275 $311,299 $359,160 $47,861 15.4% Expenditures Water Reclamation Facilities $60,906 $67,472 $111,220 $43,748 64.8% Conveyance Facilities 25,131 36,504 36,587 83 0.2% Watercourse & Flood Mgmt Projects 41,926 30,197 46,102 15,905 52.7% Other Projects & Programs 90,325 60,052 44,979 (15,073) -25.1% Debt Service 212,987 117,074 120,271 3,197 2.7% Total Expenditures $431,275 $311,299 $359,160 $47,861 15.4% Note, totals may not appear to add due to rounding. Long Range Capital Plan CONTACT: Joshua Benson, CPA Director of Finance/Treasurer Jbenson@mmsd.com BAYSIDE COMMUNICATIONS CENTER Whitefish Bay Budget Meeting • 2025 Highlights 24 / 7 / 365 73,321 Inbound calls 21,957 911 calls 84,709 Calls for service 7,710 WFB calls for service • 2025 SERVICE & PERFORMANCE • 97% of emergency calls answered within 10 seconds; 99% within 15 seconds. • BCC provides communications for seven police departments and North Shore Fire Department. • 640 Text-to-911 sessions handled in 2025. • Emergency Medical Dispatch provides lifesaving pre-arrival instructions, including CPR and AED guidance. STAFFING & LEADERSHIP • Continued recruitment and hiring to strengthen 24/7 staffing. • Leadership structure updated to support accountability, training and daily operations. • Continued focus on dispatcher training, professional development and retention. • Regional dispatch model supports consistent service across North Shore communities. 2026–27 PUBLIC SAFETY PRIORITIES • Continue EMD accreditation work after meeting the 90% IAED compliance threshold. • AI call handling focused on appropriate non - emergency workload — supporting, not replacing, dispatchers. • Maintain reliable 911 service while preparing for evolving police, fire and EMS needs. • Continue pursuing PSAP grant funding to offset eligible public-safety costs. Reliable 911 service • Strong staffing • Regional collaboration • Fiscal stewardship 2025 CALL VOLUME & SERVICE DATA North Shore Fire Department 2027 Budget North Shore Fire/Rescue 2027 BUDGET OVERVIEW One department serving seven communities since 1995 5 Fire Stations Emergency coverage 24/7 25 Personnel on Duty Current daily minimum staffing 12,783 Calls in 2025 Approximately 75% EMS Approximately 68,400 residents across 25 square miles Fire Protection, Emergency Medical Services, and Rescue Public Education, Fire Prevention and Community Risk Reduction 55% increase in call volume since 2016 Bayside, Brown Deer, Fox Point, Glendale, River Hills, Shorewood, Whitefish Bay Whitefish Bay Calls for Service Fire Department Funding Municipal Contributions to North Shore Fire Department are divided into four types: 1) Operating: Personnel and Funding of Contractual Services and Supplies for Programs/Services offered. 2) Annual Capital: Purchase and replacement of equipment and smaller vehicles 3) Debt: Major fire station facility projects 4) Capital Resolution Funding for Large Apparatus: Purchase/replacement of fire engines, ladder trucks, water tenders and ambulances Fire Department Funding Total Whitefish Bay Contribution to NSFD in 2027: Operating: $2,685,221 Annual Capital: $34,391 Debt Service: $154,500 Single/Multi-Year Capital: $193,709 Total: $3,067,821 Operating Fund Village of Whitefish Bay Costs from NSFD (Operating) • Total 2027 NSFD Municipal Contribution: $15,539,472 (3.63% increase over 2026) • 2027 Whitefish Bay Operating Contribution to NSFD: $2,685,221 • Whitefish Bay Municipal Contribution Percentage decreased from 17.31% in 2026 to 17.28% in 2027 • Municipal contributions account for 75% of Operating Revenue • 1993 Whitefish Bay Fire Department Operating Cost: $1.47 Million • Inflation 1993-2027: 136.4% • Whitefish Bay’s 1993 operating budget of $1.47 million equates to approximately $3.47 million in estimated 2027 dollars, compared with its 2027 NSFD operating contribution of $2.69 million. 2027 Operating Fund Summary • Labor agreement with union representing firefighters calls for salary increase of 3.25% • Health Insurance Renewal: 8% • Higher than normal increase in WRS required contributions: $250,000 • Staffing assigned to fire stations remains unchanged in 2027. • Reduction of .5 FTE in an Accounting Assistant position • Elimination of fire department funding for Community Case Manager • Reduction of annual contribution to retiree benefits reserve fund from $550,000 to $375,000. The reserve is projected to cover retiree benefit obligations through 2055. 2027 Operating Fund Summary • The increase in required WRS contributions has slowed the Department’s long-range plan to add staffing for an additional ambulance. • The Case Manager position, funded in 2024 to assist in managing high utilizers of the EMS system, was scheduled to be transferred to the Health Department’s Budget in 2026. The Health Department is not able to afford this position in 2026. The Health Department intends to fund this position as part-time in 2027. Annual Capital • 2027 Annual Capital Budget: $199,021 • Annual Capital funds replacement of smaller vehicles, equipment and facility system replacements (HVAC, garage doors, roofs, etc.) • 2027 Whitefish Bay Contribution: $34,391 Debt Fund • Debt service is primarily used for funding fire station construction/remodel projects • Department owns four of five stations • Brown Deer: Original construction 1996 • Glendale: Original construction 2024 • Shorewood: Original construction 1927, remodeled in 2020/2021 • Bayside: Original construction 2004 • Department rents fire station in Whitefish Bay • Original construction 1953, remodeled in 2020 • 2027 Whitefish Bay Contribution: $154,500 2027 Operating, Annual Capital and Debt Service Budget Summary • The North Shore Fire Department Board unanimously approved the presented 2027 Operating, Annual Capital and Debt Service Budget at its September 29, 2026 meeting. Capital Resolution Funding Provides funding for purchase and replacement of fire engines, ladder trucks, water tenders and ambulances Vehicle Type Number in Fleet Expected Life Fire Engine/Pumper 6 15 years Ladder Truck 2 14 years Water Tender 2 20 years Ambulance 7 7 years Capital Resolution Funding History From 2018 – 2026 pricing of vehicles funded through this program increased dramatically as did time from order to delivery: Vehicle Type Cost Change 2018-2026 Wait Time Change Fire Engines/Pumpers $500,000 to $1.1 Million 1 Year to 3.5 Years Ladder Trucks $950,000 to $2.1 Million 1 Year to 4 Years Water Tenders $315,000 to $550,000 1 Year to 3 Years Ambulances $270,000 to $475,000 10 Months to 2 Years 2027 Capital Resolution Funding Increase • North Shore Fire Department Board of Directors’ Finance Committee evaluated the need to increase funding for large apparatus/vehicles in Summer 2023. • Two funding methodologies were considered: 1) Pay As You Go With 5 Year Commitment: Cash financing with increases needed: • 2024: $635,000 increase to base funding • 2026: $700,000 increase to base funding • Total Estimated Spend on Fleet: $12,263,224 2) Pay As You Use With 11 Year Commitment: Lease financing • Increases spread between 2026 and 2033 • Total Estimated Spend on Fleet: $16,187,456 • Decision to move forward with Option #1 Impact to Fire Department and Municipalities 2027 Whitefish Bay Contribution: $193,709 2027 -2031 Single or Multi-Year Capital Budget • The North Shore Fire Department Board unanimously recommended approval of the 2027-2031 Single or Multi Year Budget to the governing bodies of the seven member municipalities at its September 29, 2026 Meeting. • Final adoption requires approval of the governing bodies of all seven member municipalities. Exception to Levy Limits • State Statutes provide for an exception to the levy limits for charges from a joint fire department to a municipality. The increase in year over year charges must not exceed CPI +2%. • Total charges, including the Single or Multi-Year Capital amounts, increase 5.15% for 2027. • The cap in the increase to qualify for the levy limit exception was recently certified by DOR as 5.3%. • The North Shore Fire Department Board of Directors unanimously recommended adoption of the levy limit exception to the governing bodies of the seven member municipalities. • Requires approval of all municipal governing bodies. Fees for Service • Three Categories of Fees for Service: • Emergency Services (mostly EMS services): EMS services increase 2.9% (CPI-Medical Services) • Fire Prevention Permits & Inspections: No change • Administrative Fees (records requests, etc.): No change • The North Shore Fire Department Board of Directors unanimously recommended adoption of the 2027 Fees for Service Schedule to the governing bodies of the seven member municipalities. • Requires approval of at least 5 of 7 municipal governing bodies. Questions 47 STATE OF WISCONSIN: VILLAGE OF WHITEFISH BAY : MILWAUKEE COUNTY RESOLUTION NO. 3206 A Resolution Approving a “Single or Multi-Year Capital” Budget To Purchase Large Apparatus Equipment from 2027 - 2031 WHEREAS, the Board of Directors of the North Shore Fire Department unanimously adopted Resolution No. 26- 02, on September 29 th, 2026 (the “NSFD Capital Budget Resolution”). The NSFD Capital Budget Resolution (a copy is attached hereto and made part of this Resolution), adopts the “Single or Multi -Year Capital” Budget to purchase Large Apparatus Equipment as identified in the current 2027 -2031 North Shore Fire Department Capital Improvement Plan. The 2027- 2031 NSFD Capital Improvement Plan currently includes the following Large Apparatus purchases; one ladder truck, four fire engines and five ambulances. The NSFD Board of Directors further unanimously recommends approval of the capital contribution budget as outlined in the NSFD Capital Budget Resolution by each of the member municipalities by adoption of this Resolution; and WHEREAS, a “Single or Multi -Year Capital” Budget must be submitted to the governing bodies of the Villages of Bayside, Brown Deer, Fox Point, River Hills, Shorewood and Whitefish Bay and the City of Glendale for approval by each of the seven (7) municipalities; and NOW, THEREFORE, BE IT RESOLVED , by the Village Board of the Village of Whitefish Bay that the Village of Whitefish Bay hereby approves the “Single or Multi -Year Capital Budget” for the purchase of one ladder truck, four fire engines and five ambulances and agrees to payments to the NSFD in accordance with the provisions of the Financing Formula of the Agreement (with the estimated payments and due dates as outlined in the NSFD Budget Resolution) within 30 days of receipt of a statement from the NSFD and further directs the Village Clerk to provide a certified copy of this Resolution to the NSFD. PASSED AND ADOPTED by the Village Board of the Village of Whitefish Bay this 5 th day of October, 2026. VILLAGE OF WHITEFISH BAY _____________________________ Kevin Buckley, Village President Countersigned: ______________________________ Jaimie Krueger, Village Clerk STATE OF WISCONSIN: VILLAGE OF WHITEFISH BAY: MILWAUKEE COUNTY RESOLUTON NO. 3207 A Resolution Authorizing an Exception to the Levy Limits for Charges for the North Shore Fire Department Pursuant to 2005 Wisconsin Act 484 WHEREAS, the Village of Whitefish Ba y is a participating member of the North Shore Fire Department under the North Shore Fire Services Agreement, and WHEREAS, the Wisconsin Legislature has enacted 2005 Wisconsin Act 484 on May 30, 2006, published on June 13, 2006; and WHEREAS, Act 484 creates Section 66.0602(3)(h), Wis. Stats., which statute provides that levy limits otherwise applicable do not apply to the amount that a city or village may levy in that year to pay for charges assessed by a joint fire department to the extent that the amount levied to pay for such charges would cause the city or village to exceed the limits imposed under Section 66.0602, Wis. Stats.; and WHEREAS, the exception to the levy limit applies only if the total charges assessed by the joint fire department for the current year increase, relative to the total charges assessed for the previous year, by a percentage that is less than or equal to the percentage change in the US Consumer Price Index for all urban customers, US city average, as determined by the US Department of Labor for the 12 months ending on August 31 of the year of the levy, plus 2%; and WHEREAS, the exception to levy limits under Act 484 further only applies if the governing body of each city and village served by the North Shore Fire Department adopts a resolution in favor of exceeding such levy limit as may be applicable; NOW THEREFORE, BE IT RESOLVED that the Village of Whitefish Bay hereby authorizes a levy for charges assessed by the joint fire department which exceeds the limit as described and imposed by Section 66.0602, Wis. Stats., but only to the extent as authorized by Section 66.0602(3)(h)2a, Wis. Stats., and BE IT FURTHER RESOLVED that this resolution shall not be construed as authorizing the North Shore Fire Department to adopt any particular budget, but rather that the Act 484 budget formula shall be deemed a maximum limit on any budget increase which is duly adopted under all applicable procedures and requirements of the North Shore Fire Services Agreement. PASSED AND ADOPTED by the Village Board of the Village of Whitefish Bay this 5th day of October, 2026. VILLAGE OF WHITEFISH BAY _____________________________ Kevin Buckley, Village President Countersigned: ______________________________ Jaimie Krueger, Village Clerk STATE OF WISCONSIN: VILLAGE OF WHITEFISH BAY: MILWAUKEE COUNTY RESOLUTION NO. 3208 A Resolution Approving the 2027 North Shore Fire Department Fees For Service Schedule. WHEREAS, the Board of Directors of the North Shore Fire Department has recommended that the 2027 North Shore Fire Department Fees for Services, attached to and made a part of this Resolution (hereinafter the "Service Fees"), be approved by each of the municipalities a party to the 1994 Amended and Restated North Shore Fire Department Agreement (hereinafter "the Agreement"); and WHEREAS, the Agreement requires that all fees for service must be submitted to the governing bodies of the Villages of Bayside, Brown Deer, Fox Point, River Hills, Shorewood and Whitefish Bay and the City of Glendale for approval by not less than five (5) of these seven (7) municipalities; and WHEREAS, upon approval by not less than five (5) of these seven (7) municipalities the appropriate North Shore Fire Department officials are authorized to charge and collect the Service Fees; and NOW, THEREFORE, BE IT RESOLVED , by the Village Board of the Village of Whitefish Bay that the Village of Whitefish Bay hereby approves the Service Fees in the form presented as attached and directs the Village Clerk to provide a certified copy of this Resolution to the North Shore Fire Department. PASSED AND ADOPTED by the Village Board of the Village of Whitefish Bay this 5 th day of October, 2026. VILLAGE OF WHITEFISH BAY _____________________________ Kevin Buckley, Village President Countersigned: ______________________________ Jaimie Krueger, Village Clerk Item 2026 2027 BLS service and/or treatment without transport (Resident) $155.60 $175.00 BLS service and/or treatment without transport (Non-Resident) $232.64 $239.39 Paramedic service and/or treatment without transport (Resident)$193.37 $198.97 Paramedic service and/or treatment without transport (Non-Resident)$271.92 $279.81 BLS service with transport (Resident) $1,800.00 $1,852.20 BLS service with transport (Non-Resident) $2,000.00 $2,058.00 Paramedic service with transport Level - ALS-1 (Resident) $2,000.00 $2,058.00 Paramedic service with transport Level - ALS-2 (Resident) $2,300.00 $2,366.70 Paramedic service with transport Level - ALS-1 (Non-Resident) $2,200.00 $2,263.80 Paramedic service with transport Level - ALS-2 (Non-Resident) $2,500.00 $2,572.50 Mileage (rate per loaded mile) $25.04 $25.76 Cyano-kits $1,900.00 $1,955.10 Fire Department Services for Vehicles $500 $500.00 Fire Prevention Permits/Inspections: 2026 2027 Occupancy Inspection $77.25 ($25.75/multi- family unit with $77.25 minimum) $77.25 ($25.75/multi- family unit with $77.25 minimum) Work without Permit Double normal fee Double normal fee Re-inspection Fee $77.25 $77.25 Special Plan Review/Inspection Subject to actual cost Subject to actual cost Variance Requests $103/code section $103/code section Inspection Request (less than 72 hrs notice) $77.25/hr 2 hr. minimum $77.25/hr 2 hr. minimum Inspection Non-Business Hours $103/hr 2 hr. minimum $103/hr 2 hr. minimum Plan Review (Includes Site Inspection): 2026 2027 Construction Compliance with Fire Code $.07/sq. ft. ($75 minimum) $.07/sq. ft. ($75 minimum) Performance Based or Alternative Design $.07/sq. ft. ($100 minimum) plus $.01/sq.ft. for State Plan Review if applicable $.07/sq. ft. ($100 minimum) plus $.01/sq.ft. for State Plan Review if applicable Fire Alarm and Detection Systems $.07/sq. ft. ($100 minimum) plus $.01/sq.ft. for State Plan Review if applicable $.07/sq. ft. ($100 minimum) plus $.01/sq.ft. for State Plan Review if applicable Audio/Visual Annunciation Systems $257.5 up to 20 devices, $515 over 20 devices $257.5 up to 20 devices, $515 over 20 devices Hood and Duct Suppression Systems $103 per system $103 per system Other Suppression Systems (FM200, Cardox, etc.) $103/plan $103/plan Smoke Evacuation $77.25/plan $77.25/plan Water-based Sprinkler Systems (new or altered <20 heads) $103 $103 Water-based Sprinkler Systems (new or altered >20 heads) $.07/sq. ft. ($100 minimum) plus $.01/sq.ft. for State Plan Review if applicable $.07/sq. ft. ($100 minimum) plus $.01/sq.ft. for State Plan Review if applicable Spray Booth Operations $103 $103 Delegated Agent of State of Wisconsin Plan Review $50 $50 Acceptance Tests: 2026 2027 Hydro-test of Sprinkler Piping (2 hr. test) $129 $129 Sprinkler System Witnessed Forward Flow $129 $129 Fire Pump $103 $103 Fire Alarm and Detection System $103 $103 Hood and Duct Suppression System $103 $103 Other Suppression $103 $103 Smoke Evacuation System $103 $103 Spray Booth System $103 $103 In Building Bi-Directional Amplifier System $103 $103 Solar Array Integration $77.25 $77.25 Other Permit Items: 2026 2027 Bonfires, Cermonial Fires, Vegetation Burns $52 $52 Hot Work $26 $26 Indoor Vehicle Exhibits $26 $26 Building Demolition $258 $258 Tents for Public Assembly >400 sq. ft. $52 $52 Temporary Fuel Storage $52 $52 Fireworks Displays $129 $129 Code Consulting/Emergency Planning $77.25/hour 77.25/hour Underground Fire Protection System Hydro Test - Private System $129 $129 Underground Fire Protection System Forward Flow - Private System $129 $129 Underground Water Trench Inspection - Private System $77.25 $77.25 Underground Water Trench Plan Review -Private System $100 $100 Administrative/Other Fees: 2026 2027 CPR Certification $80/student $80/student CPR Manequuin Rental By Educational Institution (up to 4 mannequins) $250 $250 Open Records Requests $.10/page .10/page Record Locating Fees As determined by the record custodian only if over $50 per request. As determined by the record custodian only if over $50 per request. Event Stand-by Cost of personnel (loaded wage), vehicles/ supplies, plus 25% administrative fee. Cost of personnel (loaded wage), vehicles/ supplies, plus 25% administrative fee. For 2027, increased to $175 to match increased reimbursement under 2025 Wisconsin Act 183. Village of Whitefish Bay Public Works Department 155 W. Fairmount Ave  Whitefish Bay, Wisconsin 53217  (414) 962-6690  Fax (414) 967-1391 Mathew Collins, Director of Public Works October 5, 2026 Memo to: President Kevin Buckley and the Village Board of Trustees From: Matthew Collins, Director of Public Works Re: School Zone Safety Project Construction Administrative Services Contract Agreement The Village of Whitefish Bay is a multi-modal community with a high-level of pedestrian and bicycle activity compared to surrounding areas. Many of these pedestrians and bicyclists are school-aged children because Whitefish Bay does not provide buses to any of its schools. Despite a reduction in overall crashes in recent years, primarily due to recent temporary and permanent infrastructure projects, Whitefish Bay continues to see pedestrian and bicycle crashes occur. The core focus on pedestrian safety improvements encompasses school zones. There are eight public and private schools throughout the community and are encompassed in five distinct school zone areas. Whitefish Bay completed an engineering study in May of 2022 as well as a Village Wide Bicycle & Pedestrian Study in 2025. The goal is to substantially reduce the crash risk for walking or riding for some of Whitefish Bay’s most vulnerable road users. Utilizing the existing 2022 Whitefish Bay School Zone Study maps, the Public Works Committee and the Village Board voted to approve the Safe School Zone project areas based on a WisDOT TAP Grant award. Based on preliminary cost estimates, the anticipated funding will allow for the design and construction of four intersections approved by the Village Board: • Santa Monica & Belle – Bump out/intersection improvements (Richards Elementary School) • Santa Monica & Day - Bump out/intersection improvements (Richards Elementary School) • Beaumont & Santa Monica – Intersection improvements (St. Monica School) • Ardmore & Hampton – Bump out/intersection improvements (Cumberland Elementary School) Design and engineering for the school zone intersection improvements are ongoing with 90% design plans completed. Public feedback and survey results were reviewed and evaluated by the project team during the temporary traffic calming phase of the project. Final Plans, Specifications and Estimates (PS&E) are anticipated to be completed by November 1, 2026. Construction is planned for the summer of 2027. The total anticipated construction costs $642,528. The Village solicited Statements of Qualifications to qualified engineering firms to assist with construction administrative services for the school zone safety improvements. Four firms responded to the proposal and were evaluated based on the experience and qualifications of the firm and key personnel, relevant project experience, and project approach. Based on the rankings, the Village entered into negotiations with the top two firms. The Sigma Group was determined to be the top ranked firm based on the responsiveness of the proposal as well as the service fees to complete the requirements of the project. Sigma has worked for the Village on similar projects and offered construction administrative services to successfully act as the village’s owners representative to execute infrastructure improvements. Based on the outlined tasks and requirements, Sigma will offer construction administrative services including: • Project Management and Reporting • Bid Assistance • Pre-Construction Services • Communication • Construction Administration & Field Oversight • Project Closeout The total anticipated fees for these services amount to $75,385. These fees are within the available project budget and are comparable with industry standards. Project Cost Estimate: • Design: $153,293 • Construction Administrative Services: $75,385 • Construction Estimate: $642,528 • Contingencies (10% construction costs): $64,000 Total Estimated Project Cost = $917,206 Village Budget: • WisDOT TAP Grant: $497,600 • TID #3: $200,000 • Village: $225,000 Total Anticipated Budget: $922,600 Refer to attached documents and exhibits for additional information. Village staff recommends to the Village Board: To approve The Sigma Group Construction Administrative Services Contract in the amount of $75,293. The Sigma Group • 1300 W Canal Street, Milwaukee, WI 53233 • (414) 643-4200 • thesigmagroup.com August 28, 2026, to mcollins@whitefishbaywi.gov Sigma Project Reference No. 25588 Mr. MaƩhew Collins, Director of Public Works Village of Whitefish Bay Public Works Department 5300 N Marlborough Drive Whitefish Bay, WI 53217 RE: Quali ficaƟons for ConstrucƟon AdministraƟon Services for School Zone Safety Improvements Village of White fish Bay Public Works Department • Whitefish Bay, Wisconsin Dear Mr. Collins: The Sigma Group, Inc. (Sigma) appreciates this opportunity to submit our quali ficaƟons to provide construcƟon administraƟon services for the Village of White fish Bay Public Works Department (Village) School Zone Safety Improvements. We base our submission on the scope of work and requirements detailed in the statement of qualificaƟons (SOQ) request issued to Sigma on July 31, 2026, and discussed at our August 19, 2026, mee Ɵng. Mr. Ali Maykhan will serve as the contact person for this project, and his contact informaƟon is below. PROJECT OVERVIEW Sigma understands that the Village has a relaƟvely high level of pedestrian and bicycle acƟvity, parƟcularly with school-aged children commuƟng to and from school. Crashes have reduced overall in recent years, aƩributed to Highway Safety Improvement Program (HSIP) infrastruc ture projects; however, the Village has recorded 69 crashes involving pedestrians and cyclists, including two fatali Ɵes and 13 serious injuries, in the past 10 years. Over one-third of these crashes have occurred within the five school zones surrounding the Village’s eight schools. Based on engineering and pedestrian studies conducted in the past five years, the Village seeks to improve four intersecƟons within school zones: Hampton Road & Ardmore Avenue; Santa Monica Boulevard & Beaumont Avenue; Santa Monica Boulevard & Day Avenue; Santa Monica Boulevard & Belle Avenue. At the Ɵme of this RFQ, 60% design plans are completed, and final plans, specificaƟons, and esƟmates are anƟcipated to be complete by November 1, 2026. FIRM’S QUALIFICATIONS For 35 years, Sigma has served clients across the public and private sector, including state and local government enƟƟes, manufacturers, real estate developers, u Ɵlity companies, and professional sports and entertainment venues from our headquarters in Milwaukee, Wisconsin. Our team includes over 100 talented and dedicated staff of licensed professional engineers, land surveyors, geologists, hydrogeologists, landscape architects, technicians and inspectors. Their con fident investment in The Sigma Group is con Ɵngent on their performance in every project delivered―and that’s how it’s been since the beginning in 1991. Village of Whitefish Bay Public Works Department August 28, 2026 Page 2 Statement of QualificaƟons for Village of Whitefish Bay School Zone Safety Improvements ConstrucƟon AdministraƟon RELEVANT EXPERIENCE • W Drexel Avenue – County Highway V to State Highway 38, Oak Creek Sigma provided roadway construc Ɵon engineering services, construc Ɵon staking, and construcƟon management assistance to the Wisconsin Department of TransportaƟon (WisDOT) for one mile of Drexel Avenue. Our construc Ɵon team provided contract management and inspecƟon services for concrete pavement repair and replacement, dowel bar retro fiƫng, diamond grinding, concrete sidewalk/curb/guƩer installaƟon, storm sewer restora Ɵon, traffic control, and other cri Ɵcal ac ƟviƟes. UƟlity coordinaƟon during construcƟon, contractor progress payments, contract change orders, quanƟty measurement, as-built prepara Ɵon, and mee Ɵng coordina Ɵon were all managed by Sigma for the duraƟon of this project. Project Cost: $1.8M Project Timeline: 2022 Reference: Mark Zapp, PE, PM; mark.zapp@dot.wi.gov • State Highway 167 Mequon Road – Washington County Line to Buntrock Avenue, Ozaukee County Sigma provided roadway construc Ɵon engineering services, construc Ɵon staking, and construcƟon management assistance to WisDOT for this 3.8-m ile stretch of Mequon Road. Our survey team performed construc Ɵon staking of slope staking, pavement markings, temporary tra ffic control, and variable-thickness milling and paving, while the engineering and construcƟon management team performed inspec Ɵons, u Ɵlity coordina Ɵon, contractor progress payments, contract change orders, quanƟty measurement, as-built prepara Ɵon, and meeƟng coordinaƟon during the project. The project consisted of removal, milling, base patching, diamond grinding, hot-mix asphalt (HMA) pavement, concrete pavement, Structure C-45-31 wingwall strapping, concrete surface repair, adding a mile of new sidewalk, erosion control, permanent signage, traffic control, pavement marking, and addiƟonal criƟcal work elements. Project Cost: $3.5M Project Timeline: 2025 – 2026 Reference: Kurt Flierl, PM; kurt.flierl@dot.wi.gov • Interstate Highway 94 – Moorland Interchange, Brookfield Sigma provided roadway construc Ɵon engineering services to reconstruct/rehabilitate the half- cloverleaf Moorland Interchange for WisDOT. Our sta ff comprised project lead ership, inspectors, and support sta ff to perform contract management, engineering, inspec Ɵons, u Ɵlity coordina Ɵon, tra ffic control during construcƟon, contractor progress payments, quality verificaƟon tasƟng, contract change orders, quan Ɵty measurement, as-built prepara Ɵon, and other crucial tasks during the project. To complete the interchange, the project team managed removals, excavaƟon, base aggregate dense, select crushed material, concrete base, HMA pavement, concrete curb, gu Ʃer, sidewalk, and barrier, storm sewer, erosion control, restoraƟon, traffic control, permanent signage, pavement marking, traffic signals, street lighƟng, Intelligent TransportaƟon Systems (ITS), and other criƟcal tasks. Project Cost: $3.8M Project Timeline: 2023 Reference: Alex Grasse, PM; alex.grasse@dot.wi.gov Village of Whitefish Bay Public Works Department August 28, 2026 Page 3 KEY PERSONNEL Please see AƩachment A for the resumes of our key personnel, which are: • Ali Maykhan; Project Manager • Mustafa Maykhan, EIT; Resident Inspector • Thomas Stevens; Senior Inspector, Material/Testing Coordinator • Chris Carr, PE; Vice President, Communication/Quality Assurance • John Edlebeck, PE; Senior Project Advisor PROJECT APPROACH Sigma proposes to provide project management, bid services, public and stakeholder communicaƟon as well as construcƟon oversight as follows: Work Element 1 • Project Management & ReporƟng Sigma presents Ali Maykhan, ConstrucƟon Services Group Leader, as the single point of contact as the Project Manager to provide ongoing project management throughout the bidding and construcƟon phases. As idenƟfied in AƩachment A, Mr. Maykhan has extensive project management experience on similar projects. He will manage all Sigma staff and be responsive to quesƟons and issues throughout the duraƟon of the project. Mr. Maykhan will review the construcƟon documents and specificaƟons issued for bid to understand and highlight potenƟal risks or issues that may aff ect project goals and deliverables and communicate that directly to Village staff. Prior to construcƟon, Mr. Maykhan will schedule a meeƟng including the project designer and Village staff to discuss and align project understanding of design, traffic control, materials, and standards as well as the Ɵmeline of deliverables and strategy for quality control. Based on prior experience with similar projects, anƟcipated issues that may arise include traffic control, detours, matching exisƟng elevaƟons, compliance with the Americans with Disabili Ɵes Act (ADA), coordina Ɵon of truck access to minimize disturbance to nearby residents, response to residents’ quesƟons and concerns, u Ɵlity Ɵe- ins, and uƟlity conflicts. Throughout the remainder of the Project, Sigma has strategies in place to minimize these disrupƟons, and further miƟgaƟon will be developed in cooperaƟon with the Village and project team. Work Element 2 • Bid Assistance Fo llowing the project kicko ff mee Ɵng, Sigma will prepare the Invita Ɵon to Bid package, which will include construcƟon documents, Village standards, and project specificaƟons. The Sigma team will adverƟse the project to a wide array of qualifi ed bidders. Under M r. Maykhan’s purview, Sigma will answer perspec Ɵve bidder quesƟons and issue addenda as they arise, coordinaƟng with the design firm, contractors, Village staff, and other stakeholders. Following the bid opening, Sigma will review the bids received and make formal recommendaƟons to award the contract, assisƟng the Village and project team with contract award documents and noƟficaƟons. Statement of QualificaƟons for Village of Whitefish Bay School Zone Safety Improvements ConstrucƟon Administ raƟon Village of Whitefish Bay Public Works Department August 28, 2026 Page 4 Work Element 3 • Pre-ConstrucƟon In coordina Ɵon with appropriate agencies, such as the Wisconsin Department of Transporta Ɵon (WisDOT), Wisconsin Department of Natural Resources (WDNR), contractors, subcontractors, Village sta ff, public and private school administrators and other stakeholders, Sigma will host a pre-construc Ɵon meeƟng to review the project scope, schedule, traffic control, safety issues and communica Ɵon plans. During the meeƟng, Sigma will record mee Ɵng minutes for distribu Ɵon a Ōer the mee Ɵng concludes. Contractors’ submi Ʃals will also be reviewed by the Sigma team for approval at this Ɵme. Work Element 4 • CommunicaƟon Weekly construcƟon project meeƟngs, led by Sigma, will update the contractor and Village staff on the contents of the project daily reports and weekly inspecƟons. These meeƟngs will determine the contents of public- facing communicaƟon, coordinated by Sigma Vice President Christopher Carr, PE who is a resident of Whitefish Bay and familiar with local community needs and communicaƟon preferences. Phased traffic control plans will be implemented with consideraƟon for Village residents and developed with the contractor. Electronic publicaƟons regarding phased traffic control impacts to vehicles, cyclists, and pedestrians will be produced and distributed in a Ɵmely manner, also overseen by Christopher Carr. Work Element 5 • ConstrucƟon Adminis traƟon & Field Oversight Regular site visits and reports will be conducted to confirm accuracy, quality, progress, and site safety. ReporƟng, described in the following paragrap h, will support Sigma ’s ability to ensure compliance with WisDOT TransportaƟon AlternaƟves Program (TAP) grants, all permits, and grant award documents. Sigma sta ff uƟlize Trimble ProjectSight so Ōware to produce daily reports, including photographs, to record construcƟon acƟviƟes, contractor labor and equipment, and completed bid item quan ƟƟes. Daily reports also include fi eld observa Ɵons of construc Ɵon and materials in comparison to as-built informa Ɵon and Village standards, along with the material delivery Ɵme, quanƟƟes, installaƟon, and inspec Ɵon. These are an Ɵcipated to include sewer structures, aggregate types, pavement mix designs, and related materials. Daily tracking for all quanƟƟes will support an efficient approval process for monthly pay applicaƟons, managed by Sigma and based on the work completed. All recorded field data will be made accessible to the Village in real Ɵme. Pay requests and change orders will be coordinated by Sigma with recommendaƟons to the Village issued. AddiƟonally, Sigma’s team will perform a weekly erosion control inspecƟon and addiƟonal inspecƟons following weather precipitaƟon events, keeping the Village and contractor abreast of needed correcƟve measures. Sigma will conduct weekly traffic control inspecƟons in order to no Ɵfy the Village and contractor of enhancements to traffic control signage that would benefit the project and protect the community. Any deviaƟons or changes approved by the Village/project team will be documented during construcƟon via field measurements by the Sigma inspecƟo n team in support of t he creaƟon of as-built drawing to be delivered at closeout in a GIS ready format. This prac Ɵce eliminates missing informa Ɵon during review of contractor- submiƩed as-built drawings, saving Ɵme and establishing clear informaƟon. Statement of QualificaƟons for Village of Whitefish Bay School Zone Safety Improvements ConstrucƟon Administ raƟon Village of Whitefish Bay Public Works Department August 28, 2026 Page 5 Statement of QualificaƟons for Village of Whitefish Bay School Zone Safety Improvements ConstrucƟon AdministraƟon Work Element 6 • Project Closeout Sigma will coordinate the final walk-through for all proposed project locaƟons, creaƟng a punchlist itemizing all deficiencies. Before final sign-off, Sigma will collect warranƟes, operaƟonal manuals, and any addiƟonal as-built drawings from the contractor. In coordina Ɵon with Village sta ff, Sigma will provide WisDOT project closeout according to TAP grant requirements. Drawing upon our internal geographic informaƟon systems (GIS) specialists, Sigma will develop GIS shape files to upload to the Village’s GIS system, detailing updates to u ƟliƟes and other infrastructure within project boundaries. To support the Village in submi ƫng warranty claims within the warranty period, Sigma will record warranty Ɵmelines for all work performed and outlined within the project’s specificaƟons. The items will all be completed to support the November 30, 2027, project compleƟon date. Sigma has successfully provided construcƟon administra Ɵon and oversight for the White fish Bay Silver Spring Drive/Bay Ridge Avenue Traffic Signal IntersecƟon Safety Improvement Project the Village funded through the WisDOT HSIP Grant program. We greatly appreciate this opportunity to once again o ffer our construc Ɵon administraƟon services for the Village of White fish Bay School Zone Safety Improvements. We are very excited to provide these services to the community that our staff reside in and have worked in for many years. We feel that our vested interest and passion in the Whitefish Bay community makes Sigma the perfect fit for this work. We welcome any quesƟons regarding this submission and look forward to discussing further any details with the goal of meeƟng your overall project needs. Sincerely, THE SIGMA GROUP , INC. Ali Maykhan Construction Services Group Leader/Senior Project Manager (414) 643-4165 amaykhan@thesigmagroup.com Christopher Carr, PE Vice President (414) 643-4163 ccarr@thesigmagroup.com CC: John Edlebeck; Municipal Group Leader File LocaƟon: I:\Whitefish Bay\25588 School Zone Safety Improvements ConstrucƟon Oversight\010 Submission Attachment: A. Key Personnel Resumes Proposal for Village of Whitefish Bay School Zone Safety Improvements Construction Administration Key Personnel Page 1 AREAS OF EXPERTISE P ROFESSIONAL PROFILE  Owner’s Representative  Construction/ Operations Management  Construction Inspection  Contract Management  Agency Coordination  Site Design Ali is the Construction Services Group Leader and a senior project manager with more than 26 years of experience providing construction management services for clients across markets. His experience includes design reviews, constructability reviews, constructi on inspection, contract administration, contract negotiation, stakeholder coordination, public relation s, construction scheduling, estimating, and budget tracking. His technical background and hands-on approach make him a valuable member of every project team. REPRESENTATIVE EXPERIENCE Roadway Project Management for Winterberry Reserve Phase I – Waukesha, Wisconsin. Ali served as the project manager for this 2025 private residential development, overseeing crucial inspections including: sanitary sewer systems; stor m sewer systems; streetlight conduit and bases; Extention TM Basin System (EBS); road base installation; concrete curb, flatwork, and pavement; hot mix asphalt pavement; and restoration and additional infr astructure as needed. His guidance ensured that construction adhered to design plans, protecting the budget and schedule throughout. The resulting subdivision will contain approximately 79 homes at ~1,200-sf across 22 acres. Phase II is ongoing. WisDOT Pavement Rehabilitation for 2.5-Mile Roadway – Ozaukee County, Wisconsin. The Wisconsin Department of Transportation (WisDOT) required $3.5M in repair services for State Highway 167 from Mequon Road along the Washington County Line to Buntrock Avenue in Thiensville. Ali led asphalt removal, milling, base patching, diamond grinding hot mix as phalt (HMA) pavement, structure C- 45-31 wingwall strapping, concrete surface repair, erosion control, permanent signage, traffic control, and additional items. His responsibilities included monitoring and inspecting construction, maintaining the schedule and budget, providing required inspections to ensure highest quality craftsmanship, and interpreting specifications and special provisions to contractors. WisDOT Pavement Rehabilitation for 2-Mile Bridge & Ramps – Milwaukee County, Wisconsin. WisDOT required $2.1M in repair services for the bridge over the Root River between the 8 Mile Road/Elm Road ramp and 27 th Street Ramp. Ali led structure removal, in stalling concrete masonry bridges, bar steel reinforcement, excavation, concrete and HMA pavement installation, tr affic control, pavement marking, permanent signage, and additional items. His re sponsibilities included monitoring and inspecting construction, maintaining the schedule and budget, pr oviding required inspections, and interpreting specifications and special provisions to contractors. WisDOT Moorland Interchange – Waukesha County, Wisconsin. Ali led the reconstruction of a critical interchange on Interstate Highway 94 in the City of Brookfield. This $3.8M multi-stage project consisted of concrete removal, excavation, base aggregate dense, select crushed material, concrete base, HMA pave ment, concrete curb, gutter, and sidewalk installation, concrete barriers, storm sewer, erosion control, traffic control, permanent signage, pavement marking, traffic signal and lighting upgrades, Intelligent Transportation Syst ems (ITS), and additional items. He monitored and coordinated all utility work, retaining wall construction (s ecant-drilled shafts, cast in place, precast panel, and soil nail walls), and construction and installation of temporary/permanent sign bridges and footings. WisDOT W Drexel Avenue Reconstruction, County Highway V to State Highway 38 – Oak Creek, Wisconsin. Ali served as Project Engineer for the $1.8M reconstruction of W Drexel Ave nue. He oversaw concrete pavement repairs, sidewalk and curb improvements , storm sewer work, traffic control, and related roadway elements to improve safety and extend the useful life of the corridor. EDUCATION & TRAINING  Bachelor of Science: Civil Engineering; University of Baghdad, 1999  Master of Science: Structural Engineering; University of Baghdad, 2005 REGISTRATIONS & CERTIFICATIONS  WisDOT Aggregate Technician I  WisDOT Portland Cement Concrete Technician I  ACI Concrete Field Testing Technician #01091726  Materials Coordination Training  Drill Shaft Certified Inspector, NHI ALI MAYKHAN Senior Project Manager Proposal for Village of Whitefish Bay School Zone Safety Improvements Construction Administration Key Personnel Page 2 AREAS OF EXPERTISE P ROFESSIONAL PROFILE  Construction Management & Inspection  Construction Materials Testing  Survey Mustafa is a project engineer responsible for construction project management, field services, surveying, and construction material testing. He has more than five years of experience providing services to private and public sector clients on roadway, building, and supporting underground utility construction pr ojects. Mustafa serves as a construction engineering inspector and is responsible for customer interfacing, construction inspection, and quality assurance. R EPRESENTATIVE EXPERIENCE 2026 Street Maintenance Projects – City of Oconomowoc, Wisconsin. Mustafa provided construction oversight, in spection, submittal review, surveying, and materials testing for this $5.2 M project, comprising nine proj ect sites throughout the city for a total of approximately 3.5 miles of ro adway and a parking lot. The work included asphalt and concrete pavement removal, pulverizing, milling, shaping and grading, removal and replacement of 10,700 LF of concrete curb and gutter, removal and replacement of 27,000 SF of sidewalks and pedestrian curb ramps, 4,700 LF of water main piping improvements and relay, 2,000 LF of sanita ry and storm sewer im provements, structure rim adjustments, 11,200 tons of asphalt including parking lot pavement replacement, and incidental construction. 2024 Street Maintenance Projects – City of Oconomowoc, Wisconsin. Mustafa provided construction oversight a nd inspection for these projects. The work included pulverizing and overlaying 32,000 SY of asphalt roadway, removing and replacing 7,500 SY of roadway, replacing 6,000 LF of 8- inch water main and 300 LF of 12-inch water main, rehabilitating 5,700 LF of sanitary sewer lining and associated manholes, completing spot replacement of curb and gutter, storm sewer, sidewalk and drainage improvements, and resurfacing a parking lot. Water Main Relay & Lining – City of Wauwatosa, Wisconsin. Mustafa provided construction oversight, inspec tions, materials testing, record keeping, and construction cost accounting for this $2M project. The work consisted of water main relay, abandonment and lining, traffic cont rol coordination and detours, asphalt and concrete restoration, installation of wate r meter valve vaults, and incidental items necessary to complete the work. 2024 Street & Utility Improvements – City of Wauwatosa, Wisconsin. He provided construction oversight, inspection s, materials testing, record keeping, and construction cost accounting for this $1M proj ect. The project involved upgrading curbs, gutters, and sidewalks, pulverizing and repaving roadways, electrical updates for lighting, sanitary sewer lining, storm sewer improvem ents, and incidental items necessary to complete the work. Sanitary Sewer & Water Utility Installation – City of Wauwatosa, Wisconsin. Mustafa provided construction oversight, inspection, and record-keeping for this $1M project. The work consisted of rerouting sanitary sewer and water main infrastructure for the City of Wauwatosa. E DUCATION & TRAINING  B.S.: Civil Engineering; Milwaukee School of Engineering, 2024  Master of Science: Structural Engineering; Milwaukee School of Engineering, 2025 R EGISTRATIONS & CERTIFICATIONS  WisDOT Aggregate Technician I  WisDOT Portland Cement Concrete Technician I  WisDOT Transportation Materials Sampling Technician  Engineer in Training, WI MUSTAFA MAYKHAN , EIT Resident Inspector Proposal Village of Whitefish Bay School Zone Safety Improvements Construction Administration Key Personnel Page 3 AREAS OF EXPERTISE P ROFESSIONAL PROFILE  Construction Management & Inspection  Construction Materials Testing  Geotechnical Engineering Thomas is a senior construction inspector and material coordinator with more than 22 years of experience relating to construction inspection , geotechnical engineering, and construction material testing. He has proven expertise in construction standards, practices, and regulations, including American Society of Testing and Mate rials (ASTM), American Association of State Highway and Transportation Officials (AASHTO), Occupational Safety and Health Administration (OSHA), and local specifications. Thomas serves as a construction engineering technician and is responsible for customer interfacing, construction inspection, and quality assurance (QA). R EPRESENTATIVE EXPERIENCE WisDOT State Highway 167 – Ozaukee County, Wisconsin. Thomas served as a construction inspector and material coordinator for this $3.5M roadway improvement project, providing material coordination, inspection, and record-keeping services. The project included pavement milling, base patching, diamond grinding of hot-mix asphalt (HMA) pavement, wingwall strapping and concrete surface repairs on Structure C-45-31, erosion control, permanent signing, traffic control, pavement marking, and other improvements. WisDOT Interstate 94 East-West Reconstruction – Milwaukee, Wisconsin. Thomas served as geotechnical laboratory le ad technician for this project, delivering geotechnical laboratory testing services and coordinating with the engineer of record (EOR) and geotechnical engineering team. WisDOT Interstate 41 Segments 64 – 68 – Outagamie County, Wisconsin Thomas served as geotechnical laboratory le ad technician for this freeway improvement project, providing geotechnical laboratory testin g services and coordinating with the engineer of record (EOR) and geotechnical engineers throughout project delivery. Powell Transit Bus Garage Replacement Project – Portland, Oregon. Thomas served as QA lead insp ector for the replacement of a transit bus garage complex that included office, fueling, and wash facilities. The proj ect was completed while the existing bus yard, garage, and fueling and wash operations remained active and accessible during construction. Gideon Pedestrian Bridge Construction – Portland, Oregon. Thomas served as QA lead inspector for the construction of a pedestrian bridge spanning both TriMet light rail and adjacent Union Pacific freight rail facilities. ODOT 17 th Avenue Trail Construction – Sellwood, Oregon. Thomas served as QA lead inspector on this 1- mile trail transportation project, which included construction of a new bicycle and pedestrian pathway along with rockery and retaining wall improvements. Streetcar Expansion Project – Portland, Oregon. Thomas served as QC inspector and materials tester for this 3-mile streetcar expansion project for the Eastside Loop, which included construction of a bridge crossing over active freight rail, vehicle bridge deck replacement, and related civil infrastructure improvements. R EGISTRATIONS & CERTIFICATIONS  WisDOT Aggregate Technician I  WisDOT Transportation Materials Sampling Technician  WisDOT Construction Skills Training  WisDOT Grading Technician  WisDOT Portland Cement Concrete Technician  American Concrete Institute Field Testing Technician  OSHA 40-Hour HAZWOPER THOMAS STEVENS Senior ConstrucƟon Inspector/Material Coordinator Proposal for Village of Whitefish Bay School Zone Safety Improvements ConstrucƟon AdministraƟon Key Personnel Page 4 AREAS OF EXPERTISE P ROFESSIONAL PROFILE  Site Development  Utility Infrastructure Design  Water System Management & Modeling  Due Diligence for Development Projects Chris Carr brings 25 years of experience with civil engineering management and consulting for municipal, commercial, and industrial clients. As a leader of The Sigma Group, he guides the survey, civil, facility, and construction management service providers through successful projects from bou ndary marking and due diligen ce through development and closeout. Chris coordinates his teams with developers and owners, aligning project goals, strategizing through challenges, and seizing opportunities for innovation and efficiency. Many of his municipal projects are advantaged by close involvement with the communities which sponsor and will benefit from completed projects. REPRESENTATIVE EXPERIENCE South Shore Park Planning & Site Development – Milwaukee, Wisconsin. Chris supported the City of Milwaukee in re development of South Shore Park by leading the planning and design of green infrastructure and civil engineering for foot and vehicle traffic improvements. Poor water quality was a significant challenge for the park, and the integrated parking lot and marina redesign employed stormwater management to reduce runoff. The bioremediation layout is seam lessly embedded into the driving areas and pedestrian promenades and sidewalks. Milw aukee’s cycling community, the South Shore Yacht Club, members of the neighborhood, and other park users were key participants to establish concepts for project design and construction. Site Development for Milwaukee County Zoo West Entrance – Milwaukee, Wisconsin. Chris served as the project manager for phases of this project, primarily concerned with reconstructing the Interchange and West En trance of the Milwaukee County Zoo. To compensate for parking capacity with the re designed roadways, Chris’s team performed preliminary engineering to evaluate optimal tr affic flow layout options for the parking lot and entrance, estimate earthwork volumes, locate utility services, provide preliminary construction cost estimates, advance to final design, and perform construction administration services. Additionally, stormwat er infrastructure was integrated into the parking lot, using a bioretention basin and we t detention basin in conjunction to achieve nearly 360,000 gallons of stormwater storage. The final parking lot added 525 spaces. Civil Engineering Support for Department of Administration Projects – Verona, East Waupun & Sturtevant, Wisconsin. Under Chris’s leadership, the survey and preliminary engineering portions of DOA projects progressed significant developments at various facilities. He supported the 12,000-sf hay storage building replacement at the West Madison Agricultural Research Station, 2,400-sf vehicle maintenance shop construction at Fox Lake Farm, and the 1,150-GSF greenhouse construction and utility coordination at the Sturtevant Transitional Facility. E DUCATION & TRAINING  B.S. Civil & Environmental Engineering; University of Wisconsin – Madison, 2004  Construction Documents Technologist training by Construction Specifications Institute REGISTRATIONS & CERTIFICATIONS  Professional Engineer, Wisconsin #39765  American Society of Civil Engineers CHRIS CARR, PE Communication/Quality Assurance Proposal for Village of Whitefish Bay School Zone Safety Improvements ConstrucƟon AdministraƟon Key Personnel Page 5 AREAS OF EXPERTISE P ROFESSIONAL PROFILE  Municipal Engineering  Public Works Management  Water, Wastewater, Sanitary & Storm Sewer Operations John Edlebeck has over 40 years of experience serving as City Engineer and Public Works Director for multiple local governments. His experience includes oversight of maintenance and operations of water utilities, sanitary and storm sewers, roadways and public right-of- ways, water and wastewater treatment, public buildings and facilities, city and county parks, and more. John has conceptualized and designed utility and infrastructure projects, obtained funding, and managed assets and systems. He joined Sigma as a consultant to align sound engineering service providers with the objectives he understands from his previous municipal work. John serves several boards and chapters concerned with public works, transportation, and community improvements, and won National Project of the Year in 2005 for his work on the US Hwy 10/State Hwy 22/ County Hwy 54 A-K Interchange from the American Public Works Association (AWPA). PREVIOUS EXPERIENCE Director of Public Works – Whitefish Bay, Wisconsin. John led a team of 22 employees and a Village Engineer consultant in his responsibilities with water, sewer and storm utilities, street s and roadways, parks, refuse and recycling collection, and public facility maintenance. In recognition of his leadership, he earned the John W. Curtis Award from the APWA – Wisconsin Chapter. He spearheaded remodeling projects at the Village Hall and Fire Station, actively participated in the North Shore Water Commission as a voting member, and succeeded in over $6M of grant management sourced from various organizations and dedicated to an array of projects over his 9-year tenure. John also participated in conceptualization, design, and approval for new development projects, pedestrian and bicycle safety projects, and green infrastructure implementation. Director of Public Works/City Engineer – Waupaca, Wisconsin. Throughout his 19-year tenure in Waupaca, the APWA recognized John with the William J. Rheinfrank Award and as National Top Ten Leader of the Year. He managed 18 employees in his responsibility for the func tion and budget of water, wastewater, street, and city facility management divisions. John supported other divisions, including the City Administrator, with economic development and planning/zoning. He actively participated as a voting member of the City of Waupaca Plan Commission. City Engineer – Geneva, Illinois. John’s municipal career sprang from 10 years of service to the City of Geneva, managing public works and private-sector projects. He se rved as the review authority and provided approval for new developments on behalf of Geneva. In compliance with federal regulations, John administered the City wastewater pretreatment program as well as citywide public infrastructure upgrades and improvements—during a period where Geneva’s population doubled and residential, commercial, and industrial growth expanded with equal rapidity. E DUCATION & TRAINING  B.S. Civil & Environmental Engineering; University of Wisconsin – Madison, 1983 REGISTRATIONS & CERTIFICATIONS  Professional Engineer, Wisconsin #31438-6 JOHN EDLEBECK , PE Senior Project Advisor Christopher Carr John Edlebeck Ali Maykhan Halah Maykhan Mustafa Maykhan Thomas Stevens Janae Mancheski Communication/Quality Assurance Project Advisor Project Manager Assistant PM Resident Inspector Material Coordinator Public Relations Specialist $190.00 $175.00 $175.00 $150.00 $125.00 $125.00 $80.00 Project Management & Reporting Project management through bidding & construction, including reports 0 0 $0.00 PM availability throughout project 0 0 $0.00 Risk assessment & document review 0 0 $0.00 Deliverables completion 0 0 $0.00 Quality control activities 6 6 $1,050.00 Bid Assistance Invitation to Bid draft 25 25 $4,375.00 Advertising project & hosting pre-bid meeting 4 2 6 $1,050.00 Managing, answering questions & providing addenda 3 2 5 $875.00 Bid opening 1 1 $175.00 Review, recommend, award contract 2 2 $350.00 Pre-Construction Host pre-construction meeting 1 1 2 2 1 1 1 9 $1,345.00 Review project scope, schedule, plans 6 6 $1,050.00 Review & approve submittals 40 40 $5,000.00 Communication Host weekly progress meetings 20 20 40 $6,500.00 Create & distribute weekly bulletin to public 4 4 24 32 $3,220.00 Coordinate traffic control plan with contractor 4 4 $700.00 Communication with public, stakeholders as needed 3 4 7 $1,270.00 Construction Administration & Field Oversight Site visits 20 20 $3,500.00 Field reports & resolution meetings 20 8 28 $4,700.00 Inspections for project plans/grant compliance 20 200 220 $28,500.00 Monthly payment application evaluation 3 12 15 $2,325.00 Change order coordination 0 $700.00 Project Closeout 4 Punchlist final walk-through 2 8 10 $1,350.00 Document collection from contractor 4 4 $600.00 Coordinate regulatory/grant-compliant closeout tasks 4 4 4 12 $1,800.00 Coordinate GIS shapefiles with Village 8 8 16 $2,000.00 Coordinate warranty information 4 4 8 $1,300.00 Total Hours 4 36 127 58 221 49 25 516 $73,735.00 $1,650.00 $75,385.00Base Fee Total Village of Whitefish Bay School Zone Safety Improvements Construction Administration Level of Effort/Cost Proposal Consulting Fee Mileage Total Hours Total Fee The Sigma Group, Inc Tasks Evaluation Criteria Benesh Cedar DAAR Sigma Experience and qualifications 50%) 46.00% 40.00% 45.00% 45.00% Relevant project experience (30%) 28.00% 20.00% 25.00% 27.00% Project approach (20%) 16.00% 12.00% 17.00% 16.00% Totals 90% 72% 87% 88% Safe School Zone Ranking Matrix