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BROWN DEER VILLAGE BOARD AUGUST 17 , 202 6 MEETING MINUTES HELD AT THE BROWN DEER VILLAGE HALL 4800 WEST GREEN BROOK DRIVE The meeting was called to order by Trustee Owens at 6:0 0 pm. I. Roll Call Present: Trustees Edelen, Greaves , Johnson, Owens , and Woods Also Present : Village Attorney Nathan Bayer , Village Manager Tyler Burkart , Community Services Director Nate Piotrowski, Finance Director Derrick Danner , and Village Clerk Caren Brustmann Excused: President Montgomery, Trustee Thompson It was moved by Trustee Johnson and seconded by Trustee Greaves to nominate Trustee Owens chair the meeting in the absence of the chair and vice-chair. The motion was carried unanimously. II. Persons Desiring to be Heard Rob Guilbert, 8041 N. Cedarburg Road, raised concerns about the current and proposed subsidized housing in the Village. Jim Farmer, 8041 N. Cedarburg Road, raised concerns about the cleanliness of the construction site for the N. Teutonia project. Several bags of trash were collected in the area. Michael Jansen, 8184 N. 44 th Street, questioned the benefits and impacts of increased apartment development on homeowners. III. Elected Officials & Staff Reports Mr. Burkart recognized Community Services Director Nate Piotrowski for his over 20 years of service to the Village. S taff and Village Board wish Mr. Piotrowski good luck with his future endeavors! No action was taken. IV. Consent Agenda A ) Consideration of Minutes – August 3, 2026 B ) Consider Approval of Professional Services Agreement with Ruekert-Mielke for Construction, Admin & Staking Engineering Services for the N. 47th Street Culvert Replacement Project It was moved by Trustee Greaves and seconded by Trustee Woods to approve the consent agenda as presented. The motion carried unanimously. V. New Business A) Present and Accept 2025 Annual Comprehensive Financial Report Krisztina Dommer, CPA with Lauterbach & Amen, presented the audit results for the fiscal year ending December 31, 2025, reporting a clean opinion with no material weaknesses or significant deficiencies. The audit was completed on schedule, aligning with the village's timeline of finalizing audits by August . Discussion followed on the timing of the audit completion, suggesting an earlier completion date. It was moved by Trustee Woods and seconded by Trustee Johnson to accept the 2025 Annual Comprehensive Financial Report. The motion was carried unanimously. B) Consider Approval of a Development Agreement with Donut Monster LLC for a Restaurant and Bakery at 8725 N. Deerwood Drive Mr. Piotrowski stated the agreement was recommended for approval by the Plan Commission. It was moved by Trustee Greaves and seconded by Trustee Woods to approve the development agreement with Donut Monster LLC for a restaurant and bakery at 8725 N. Deerwood Drive. The motion was carried unanimously. C) Consider Approval of Ordinance No. 26-09: An Ordinance to Rezone a Parcel of Land at 8725 N. Deerwood Drive from P-Park to OVPD – Original Village Planned Development Mr. Piotrowski stated the land must be rezoned to permit the restaurant and bakery at 8725 N. Deerwood Drive. It was moved by Trustee Woods and seconded by Trustee Edelen to approve ordinance no. 26-09 to rezone a parcel of land at 8725 N. Deerwood Drive from P-Park to OVPD-Original Village Planned Development. The motion was carried unanimously by a roll call vote. D) Consider Approval of Amendments to Fee Schedule Mr. Piotrowski introduced proposed amendments to the fee schedule, including adding a 20% administration fee to all permits, increasing the minimum permit fee to $90 . I mplementing a pass- through structure to reflect actual consultant rates rather than the previously hourly rate is also being proposed. It was moved by Trustee Greaves and seconded by Trustee Johnson to approve the amendments to the fee schedule. The motion was carried unanimously. E) Consider Approval of the Contract with J&H Heating to Replace Village Hall Boilers Nos. 1 & 2 Mr. Maederer stated both boilers at the Village Hall were scheduled for replacement in 2028, however, continued maintenance issues are requiring an earlier replacement. It approved, the replacements would occur within the next three weeks and would include a three-year warranty. It was approved by Trustee Johnson and seconded by Trustee Greaves to approve the contract with J&H Heating to replace Village Hall boilers no. 1 & 2. The motion was carried unanimously. VII. Adjournment It was moved by Trustee Owens to adjourn at 6: 47 p.m. Caren Brustmann Village Cler k