Beautification & Public Works Materials

PERSONS REQUIRING SPECIAL ACCOMMODATIONS FOR ATTENDANCE AT THE MEETING SHOULD CONTACT THE VILLAGE CLERK AT LEAST ONE BUSINESS DAY PRIOR TO THE MEETING. PUBLIC WORKS/BEAUTIFICATION COMMITTEE MEETING Wednesday, August 5th, 2026 Dept. of Public Works Conference Room, 6:00 P.M PLEASE TAKE NOTICE that a meeting of the Brown Deer Public Works & Beautification Committee will be held at the Department of Public Works, 8950 N. Arbon Drive, Brown Deer, WI 53223, in the conference room at the above noted time and date. The meeting will also be accessible virtually via Microsoft TEAMS: https://teams.microsoft.com/meet/261424842123856?p=lV61oSaJPzXYQObb2S Meeting ID: 261 424 842 123 856 Passcode: aq9Wc2Dq The following items of business will be discussed and possibly acted upon: I. Roll Call II. Persons Desiring to be Heard – Please submit your full name, address, and your comment by 4:30pm June 3rd, 2026, to mmaederer@browndeerwi.gov III. Consideration of Minutes: June 3rd, 2026 – Regular Meeting. IV. Report of Staff/Committee Members V. Unfinished Business A) None. VI. New Business A) Consider Approval of the Professional Services Agreement with Ruekert-Mielke for Construction Admin & Staking Engineering Services for the N. 47 th Street Culvert Replacement Project. B) Consider Approval of the Professional Services Agreement with Ruekert-Mielke for Survey & Design Engineering Services for the AC Hanson Park/N. Maura Lane Drainage Ditch Improvement Project. C) Schedule for the Next Meeting (in-person) September 9 th , 2026, at 6pm. VII. Adjournment s/ Caren Brustmann, Village Clerk August 3rd, 2026 BROWN DEER BEAUTIFICATION AND PUBLIC WORKS COMMITTEE JUNE 3, 2026, REGULAR MEETING MINUTES DPW CONFERENCE ROOM (8950 N. ARBON DRIVE), 6:04 PM The meeting was called to order by Trustee Owens (chair) at 6:06 P.M. I. ROLL CALL Present: Trustees: Owens Citizen Members: Riley, Rochefort, Loebach Absent: Bowie, Watson-Wright, Wazniak Also, Present: Matthew S. Maederer, PE, Director of Public Works/Village Engineer II. PERSONS DESIRING TO BE HEARD None. III. CONSIDERATION OF MINUTES: May 13th, 2026 – Regular (re-scheduled) Meeting It was moved by Ms. Rochefort and seconded by Ms. Riley to approve t he minutes of the May 13th, 2026, meeting. The motion carried unanimously. IV. REPORT OF STAFF/COMMITTEE MEMBERS Trustee Owens updated the committee members on the new Trustee appointment. The Board welcomed Tashanda Edelen as our newest Trustee to replace Trustee Booker. Matthew reported on DPW operations which is basically split in between two (2) main work tasks: • Landscaping – grass cutting, line trimming, planter bed maintenance • Five (5) summer helpers are coming to assist with summer landscaping and park maintenance • Ditch & Culvert Replacement Work Matthew reported on the following summer (2026) construction projects: • N. 47th Street Culvert Replacement & Roadway Reconstruction • N. Sherman Blvd/CTH G Reconstruction • Village Hall Parking Lot Reconstruction • N. 51st Street Bridge Replacement • Sanitary Sewer CIPP Lining (N. 51st Street) V. UNFINISHED BUSINESS None. Beautification and Public Works Committee June 3, 2026 | P a g e VI. NEW BUSINESS A) Re-Consider Approval for the Purchase of a new Kubota Extended Bed Equipment & Re- Allocation of Remaining 2026 CIP Funds for Village Hall A/C Chiller. Staff recommended reallocating funding originally planned to replace the A/C Chiller replacement at Village Hall due to the increased and now unbudgeted cost we received. Replacement of the A/C Chiller will be deferred into future years and included in next year’s CIP. Instead, staff are recommending repairing the A/C Chiller and spending the remaining balance on a new Kubota Extended Bed for DPW summer operations. It was moved by Mr. Loebach and seconded by Ms. Riley to recommend approval of the Purchase of a new Kubota Extended Bed Equipment & Re-Allocation of Remaining 2026 CIP Funds for Village Hall A/C Chiller. The motion carried unanimously. B) Consider Approval of the Compliance Maintenance Annual Report (CMAR) and Adoption of the Resolution Authorizing Submittal to the Wisconsin Department of Natural Resources (WDNR). Matthew presented the annual sewer system report for maintenance activities from 2025. The Village had two (2) SSOs, but still received an “A” grade from the WDNR for our sewer operation activities. It was moved by Ms. Rochefort and seconded by Ms. Riley to recommend approval of the Compliance Maintenance Annual Report (CMAR) and Adoption of the Resolution Authorizing Submittal to the Wisconsin Department of Natural Resources (WDNR). The motion carried unanimously. C) Schedule for the Next Meeting Wednesday, August 5th, 2026, at 6pm • Matthew indicated that the July 8th meeting would be cancelled due to a lack of agenda items. See everyone in August! VII. ADJOURNMENT Trustee Owens (chair) adjourned the meeting at 7:27pm. s/ Matthew S. Maederer, PE, Director of Public Works/Village Engineer 1 REQUEST FOR CONSIDERATION COMMITTEE: Public Works & Beautification Committee ITEM DESCRIPTION: N. 47th Street Culvert Replacement – Construction Admin & Staking Services PREPARED BY: Matthew S. Maederer, Director of Public Works REPORT DATE: August 4, 2026 MANAGER'S REVIEW/COMMENTS: No additional comments to this report. See additional comments attached. RECOMMENDATION: Consider Approval of the Professional Services Agreement with Ruekert -Mielke for Construction Admin & Staking Engineering Services for the N. 47th Street Culvert Replacement Project. EXPLANATION: As the design engineer of record, a task order is requested to be entered into w ith R&M for construction admin ( i.e. shop drawing reviews, pay requests, design modifications, etc.) and construction staking services. The project is being funded as follows: Expenses: Task Actual Cost Design Engineering w/ R&M $40,630.00 Construction Contract $322,623.02 Construction Admin & Staking w/ R&M $18,000.00 Total $381,253.02 Budget Funding Source Amount CIP Stormwater Projects $300,000.00 CIP Road Projects (FEMA) $300,000.00 Total $600,000.00 Balance • $218,746.98* *Balance will be used for on -site con struction inspections and project unknowns. Remaining balance will return to the “fund balance” in the stormwater utility. Attachments: 1. Professional Services Agreement w/ R&M (Task Order) Page1 8/3/26 Ruekert & Mielke, Inc. ~8145-00000 > Task Orders > Task Order 2026-02 N47th St Construction Services.docx This is ATTACHMENT 1, consisting of 2 pages, referred to in and part of the Agreement between Client and Consultant for Professional Services – Task Order Edition dated March 11, 2026. Task Order No. 2026-02 In accordance with Article 1 of the Agreement Between Client and Consultant for Professional Services – Task Order Edition, dated March 11, 2026 ("Agreement"), Client and Consultant agree as follows: 1. Specific Project Data A. Title: N. 47th Street Culvert Replacement B. Description: The project consists of construction-related services for the N 47th Street culvert replacement project. 2. Services of Consultant • Construction administration: Redesign of 30 -inch culvert outfall that is currently designed to outfall through proposed wingwall, attendance at preconstruction meeting, review and processing of any change order requests, review payment applications, answer Contractor questions, and coordinate compliance with WDNR waterway permit including closing out the permit. • Field Survey: Provide 3 stakeout visits (assume 3 days of 1-person survey or 3 (1/2) days of a 2-person survey crew) including culvert stakeout, paving stakeout and asbuilt survey/miscellaneous. Provide asbuilt record drawing and GIS shapefile. • Construction Review Services: Provide spot check construction review visits during culvert installation, prior to paving, after paving and a final walkthrough/Punchlist visit. Also coordinate with DNR to provide a certified Fisheries Biologist at the time of the stream bypass cofferdam installation per water permit requirements. 3. Client's Responsibilities • Approve of final payment recommendation and change orders. Coordinate with Contractor. 4. Times for Rendering Services • We will work with Contractor and Village with the start date estimated as September 21, 2026. We anticipate all work to be completed by late fall, 2026. 5. Payments to Consultant A. Client shall pay Consultant for services rendered as follows: Time and Materials with an estimated amount of $18,000.00 B. The terms of payment are set forth in Article 4 of the Agreement. 6. Other Modifications to Agreement: NONE. 7. Attachments: NONE. 8. Documents Incorporated By Reference: NONE. Page 2 8/3/26 Ruekert & Mielke, Inc. ~8145-00000 > Task Orders > Task Order 2026-02 N47th St Construction Services.docx TASK ORDER Task Order No. 2026-02 N 47thg Street Culvert Replacement Between Village of Brown Deer and Ruekert & Mielke, Inc. Dated July 31, 2026 Terms and Conditions: Execution of this Task Order by Client and Consultant shall make it subject to the terms and conditions of the Agreement (as modified above), which Agreement is incorporated by this reference. Consultant is authorized to begin performance upon its receipt of a copy of this Task Order signed by Client. The Effective Date of this Task Order is August 3, 2026 CLIENT: CONSULTANT: Village of Brown Deer Ruekert & Mielke, Inc. Signature: Signature: Name: Name: Jason P. Lietha, P.E. Title: Title: Chief Operating Officer DESIGNATED REPRESENTATIVE FOR TASK ORDER DESIGNATED REPRESENTATIVE FOR TASK ORDER (Per Paragraph 7.03.A): (Per Paragraph 7.03.A): Designated Representative: Designated Representative: Name: Name: Terry Tavera, PE, CFM, CPESC Title: Title: Senior Civil Engineer Phone Number: Phone Number: (262) 542-5733 Email: Email: TTavera@ruekert-mielke.com 1 REQUEST FOR CONSIDERATION COMMITTEE: Public Works & Beautification Committee ITEM DESCRIPTION: AC Hanson Park/Maura Lane Ditch Improvement Project PREPARED BY: Matthew S. Maederer, Director of Public Works REPORT DATE: August 4, 2026 MANAGER'S REVIEW/COMMENTS: No additional comments to this report. See additional comments attached. RECOMMENDATION: Consider Approval of the Professional Services Agreement with Ruekert -Mielke for Survey & Design Engineering S ervices for the AC Hanson Park/N. Maura Lane Drainage Ditch Improvement Project. EXPLANATION: During the last large rain event in April of this year, we had a resident on N. Maura Lane express concerns regarding a ditch drainage issue. I investigated this and realized that the drainage ditch from AC Hanson Park down to the Brandybrook detention pond needed maintenance. The Village’s engineering consultant prepared a Task Order for survey and design engineering to improve the drainage within the ditch. The project will be funded out of the Stormwater Utility Ops Budget as follows: • G/L No. 610-000-36-5-82-45 – Capital Outlay – Improvement Ditch/Storm • Budget = $135,000.00 • Remaining Balance = $115,404.81 The Task Order from R&M = $13,100.00 Estimated Construction Cost = $50,000 Attachments: 1. Professional Services Agreement w/ R&M (Task Order) 2. Exhibit – AC Hanson/Maura Lane Ditch Page1 8/3/26 Ruekert & Mielke, Inc. ~8145-00000 > Task Orders > Task Order 2026-03 AC Hanson Ditch Design.docx This is ATTACHMENT 1, consisting of 3 pages, referred to in and part of the Agreement between Client and Consultant for Professional Services – Task Order Edition dated March 11, 2026. Task Order No. 2026-03 In accordance with Article 1 of the Agreement Between Client and Consultant for Professional Services – Task Order Edition, dated March 11, 2026 ("Agreement"), Client and Consultant agree as follows: 1. Specific Project Data A. Title: AC Hanson Park Drainage Improvements B. Description: Design drainage ditch improvements between AC Hanson Park and N Brandybrook Trail storm water management pond to address back yard standing water. 2. Services of Consultant • Field Survey: Call in 10-day diggers hotline. Field data collection of utility markings, topo, property corners, vegetation and downstream inlet storm sewer system. Will collect a 40’ wide swath centered along the existing ditchline. • Design: Create a surface and topo map in Civil 3D. Design low flow storm sewer in an infiltration trench and overland high flow route with a grading plan, restoration plan, and temporary erosion control. • Meetings: Attend two virtual design meetings (kickoff and review of draft plans). Attend one public information meeting if requested at Village Hall. • Deliverables: Cover sheet and 1- page plan/profile sheet including storm sewer design and ditch grading, restoration and temporary erosion control measures. Temporary erosion control measures and landscape restoration will be included in the plan set. 1 typical detail sheet may be included if necessary. • Out of Scope: Any work not listed above, including creation of a project manual, bidding, permit applications, create new easement or easement negotiations, geotechnical work, and public bidding, are not included in our scope of work but can be provided as a change to the contract if requested. 3. Client's Responsibilities • Provide easements and permission to enter rear properties of homes along ditch. • Responsible for any additional local approvals. • Provide copies of any geotechnical information or storm water management plans from the adjacent subdivision for the N Brandybrook Trail storm water facility. 4. Times for Rendering Services o Survey collection Within 2 weeks of approval o Draft design Within 5 weeks of approval o Final design Within 7 weeks of approval 5. Payments to Consultant A. Client shall pay Consultant for services rendered as follows: Lump Sum cost $13,100.00 including reimbursables B. The terms of payment are set forth in Article 4 of the Agreement. 6. Other Modifications to Agreement: Page 2 8/3/26 Ruekert & Mielke, Inc. ~8145-00000 > Task Orders > Task Order 2026-03 AC Hanson Ditch Design.docx NONE. 7. Attachments: NONE. 8. Documents Incorporated By Reference: NONE. Page 3 8/3/26 Ruekert & Mielke, Inc. ~8145-00000 > Task Orders > Task Order 2026-03 AC Hanson Ditch Design.docx TASK ORDER Task Order No. 2026-03 AC Hanson Park Drainage Improvements Between Village of Brown Deer and Ruekert & Mielke, Inc. Dated July 31, 2026 Terms and Conditions: Execution of this Task Order by Client and Consultant shall make it subject to the terms and conditions of the Agreement (as modified above), which Agreement is incorporated by this reference. Consultant is authorized to begin performance upon its receipt of a copy of this Task Order signed by Client. The Effective Date of this Task Order is August 3, 2026 CLIENT: CONSULTANT: Village of Brown Deer Ruekert & Mielke, Inc. Signature: Signature: Name: Name: Jason P. Lietha, P.E. Title: Title: Chief Operating Officer DESIGNATED REPRESENTATIVE FOR TASK ORDER DESIGNATED REPRESENTATIVE FOR TASK ORDER (Per Paragraph 7.03.A): (Per Paragraph 7.03.A): Designated Representative: Designated Representative: Name: Name: Terry Tavera, PE, CFM, CPESC Title: Title: Senior Civil Engineer Phone Number: Phone Number: (262) 542-5733 Email: Email: TTavera@ruekert-mielke.com Drainage Improvements Brandybrook Trl Brandybrook Trl N M aura Ln W Silver Brook Ln N M aura Ln W PlazaCir 9037 90299022 9048 9069 9035 6363 6333 9145 8900 8900 8900 8900 8900 8900 8900 8900 9120 9021 9087 9144 9066 9083 90559066 9090 9027 6239 9110 9124 8900 89008900 8900 8900 8900 8900 8900 8900 9150 9032 9016 6284 9087 9015 6345 6356 6267 9138 9121 9109 8900 8900 8900 8900 9140 9100 9042 9057 9067 9107 9114 9076 9056 9071 9006 9074 9051 6350 8900 8900 8900 8900 8900 8900 8900 8900 8900 9110 9072 9060 9033 9124 9026 7' 8" 0' 15" 200' 18" 127' 21" 179' 15" 202' 18" 0' 24" 325' 18" ST034-002 ST034-003 ST034-037 ST034-040 ST034-048 ST034-049 ST034-052 ST034-082 ST034-083 ST034-120 ST034-127 ST034-130 ST034-132 ST034-133 ST034-134 ST034-144 ST034-146 ST034-147 ST034-148 ST034-151 ST034-152 ST034-173 ST034-181 ST034-182 54 ft. - 8 in. - PVC 2192 2194 2195 2196 2082 2080 2162 2091 2197 8 Ductile Iron 5 8 PVC 9.8 8 PVC 20 6 Ductile Iron 136 8 PVC 37.8 8 PVC 38.2 8 Ductile Iron 38.7 8 PVC 44.9 8 PVC 81.8 8 PVC 88.4 8 Ductile Iron 92.1 8 Ductile Iron 104.6 8 Ductile Iron 110 8 PVC 149.9 8 PVC 377.4 8 PVC 162.2 8 PVC 172.5 8 Ductile Iron 214.7 8 Ductile Iron 392.2 8 Ductile Iron 283.6 8 Ductile Iron 325 GVL034052 GVL034038 GVL034037 GVL034028 GVL034039 H034056 H034094 H034054 H034048 H034091 H034093 H034092 H034047 H034042 Parcel: 0300046000 AC Hanson Park to Deerbrook Estates Pond Notes 0 0.007 0.014 0.021 0.028 mi DISCLAIMER: The Village of Brown Deer does not guarantee the accuracy of the material contained here in and is not responsible for any misuse or misrepresentation of this information or its derivatives. Village of Brown Deer 4800 West Green Brook Drive Brown Deer, WI 53223 (414) 371 - 3000 ± 1" = 130' 1:1,555 Milwaukee County GIS & Land Information - data refreshed September 20, 2024, Milwaukee County Land Information Office, Sources: Esri, TomTom, Garmin, FAO, NOAA, USGS, (c) OpenStreetMap contributors, and the GIS User Community