_08032026-1098

BROWN DEER VILLAGE BOARD AUGUST 3 , 202 6 MEETING MINUTES HELD AT THE BROWN DEER VILLAGE HALL 4800 WEST GREEN BROOK DRIVE The meeting was called to order by President Montgomery at 6:0 0 pm. I. Roll Call Present: President Montgomery, Trustees Edelen, Greaves , Johnson, Owens , Thompson and Woods Also Present : Village Attorney Nathan Bayer , Village Manager Tyler Burkart , Community Services Director Nate Piotrowski, Finance Director Derrick Danner , Director of Public Works Matthew Maederer (zoom) and Village Clerk Caren Brustmann II. Persons Desiring to be Heard Debbie Woods, 3435 W. Pelican Lane ; made staff aware that the handicap wheel bumpers are not secured in place in the Village Hall parking lot . III. Elected Officials & Staff Reports No action was taken. IV. Consent Agenda A ) Consideration of Minutes – July 20, 2026 B ) Consider Approval of Kim Lechner to Plan Commission It was moved by Trustee Thompson and seconded by Trustee Owens to approve the consent agenda as presented. The motion carried unanimously. V. New Business A) Present Update on Recreation Center with Cobalt Partners Scott Yauck, Cobalt Partners, presented a n update on the planning and design of a proposed recreation center, including site layout, building components, and parking considerations. The facility will feature ice rinks, a turf field, basketball and volleyball courts, with plans to be used year-round for tournaments and community programming. The next steps include developing a 3D model with architectural renderings and creating a promotional video within the next couple of months for presentation. No action was taken. B) Consider Approval of Service Agreement with BS&A Mr. Danner introduced the service agreement for the Village ’s financing, utility billing, and building permit software. The software will be upgraded to a cloud-based model. Many Milwaukee are municipalities currently use BS&A software. Steve Bryan, of BS&A, was present via zoom to address any questions or concerns from the Village Board. It was moved by Trustee Owens and seconded by Trustee Greaves to approve the service agreement with BS&A. The motion was carried unanimously. C) Consider Approval of Retail Sales Application with Wizard Works Brewing Company This item was not heard as an offer was not accepted for the proposed building. D) Consider Amendment to the Donut Monster, LLC Offer to Purchase Property at 8725 N. Deerwood Dr Mr. Piotrowski explained Atwood LLC, dba Donut Monster , made some minor changes to the previous offer to purchase that was approved. Changes include a closing date no later than November 7, 2026, addition of a financing contingency within offer and addendum, and addition of appraisal and environmental contingency in addendum. It was moved by Trustee Greaves and seconded by Trustee Woods to approve the amendment to the Donut Monster, LLC offer to purchase property at 8725 N. Deerwood Drive. The motion was carried unanimously. E) Consider Approval of Resolution No. 26-07: A Resolution Approving 2027-2031 Capital Improvement Plan for the Village of Brown Deer Mr. Burkart noted the proposed 2027-2031 Capital Improvement Plan was presented to the Village Board on July 20. The resolution is being considered to adopt the plan to be included in the 2027 budget. It was moved by Trustee Thompson and seconded by Trustee Edelen to approve resolution no. 26-07 approving 2027-2031 Capital Improvement Plan for the Village of Brown Deer. The motion was carried unanimously by a roll call vote. F) Consider Approval of Resolution No. 26-08: A Resolution Declaring a Public Emergency Necessitating an Exemption to Public Bidding Requirements Mr. Maederer expressed the unprecedented 70 mph winds from March caused damage to the storage bin roof at the DPW facility. Due to this being a public emergency, the resolution would bypass the need for a public bidding process to make necessary repairs to the roof. It was moved by Trustee Owens and seconded by Trustee Thompson to approve resolution no. 26-08 declaring a public emergency necessitating an exemption to public bidding requirements. The Motion was carried unanimously by a roll call vote. G) Consider Approval of Contract with New Roofs Inc. for Emergency Repairs at 8950 N. Arbon Drive – DPW Material Storage Bin Roof Repair Mr. Maederer reported two contractors submitted quotes for the necessary repair work to the roof. New Roofs, Inc. was selected for the project at a price of $99,901.19. The new roof will include hurricane clips to improve wind resistance, and the quote also includes repair to a fallen light pole . It was moved by Trustee Woods and seconded by Trustee Thompson to approve the contract with New Roofs, Inc. for emergency repairs at 8950 N. Arbon Drive – DPW material storage bin roof repair. The motion was carried unanimously. VII. Adjournment It was moved by President Montgomery to adjourn at 6:4 3 p.m. Caren Brustmann Village Cler k