Beautification & Public Works Materials

PERSONS REQUIRING SPECIAL ACCOMMODATIONS FOR ATTENDANCE AT THE MEETING SHOULD CONTACT THE VILLAGE CLERK AT LEAST ONE BUSINESS DAY PRIOR TO THE MEETING. PUBLIC WORKS/BEAUTIFICATION COMMITTEE MEETING Wednesday, June 3rd, 2026 Dept. of Public Works Conference Room, 6:00 P.M PLEASE TAKE NOTICE that a meeting of the Brown Deer Public Works & Beautification Committee will be held at the Department of Public Works, 8950 N. Arbon Drive, Brown Deer, WI 53223, in the conference room at the above noted time and date. The meeting will also be accessible virtually via Microsoft TEAMS: https://teams.microsoft.com/meet/287272300111751?p=N3kczgsVsXZa6PpLyi Meeting ID: 287 272 300 111 751 Passcode: j8DW9sG3 The following items of business will be discussed and possibly acted upon: I. Roll Call II. Persons Desiring to be Heard – Please submit your full name, address, and your comment by 4:30pm June 3rd, 2026, to mmaederer@browndeerwi.gov III. Consideration of Minutes: May 13th, 2026 – Regular Meeting. IV. Report of Staff/Committee Members V. Unfinished Business A) None. VI. New Business A) Re-Consider Approval for the Purchase of a new Kubota Extended Bed Equipment & Re-Allocation of Remaining 2026 CIP Funds for Village Hall A/C Chiller. B) Consider Approval of the Compliance Maintenance Annual Report (CMAR) and Adoption of the Resolution Authorizing Submittal to the Wisconsin Department of Natural Resources (WDNR). C) Schedule for the Next Meeting (in-person) July 8th, 2026, at 6pm. VII. Adjournment s/ Caren Brustmann, Village Clerk May 29th, 2026 1 REQUEST FOR CONSIDERATION COMMITTEE: Public Works & Beautification Committee ITEM DESCRIPTION: Equipment Purchase - Kubota PREPARED BY: Matthew S. Maederer, Director of Public Works REPORT DATE: June 2, 2026 MANAGER'S REVIEW/COMMENTS: No additional comments to this report. See additional comments attached. RECOMMENDATION: Consider Approval for the Purchase of a new Kubota (change in 2026 CIP item for Village Hall A/C Chiller). EXPLANATION: DPW is requesting funding for a new Kubota. This is a change from an originally planned CIP item for 2026 for replacement of the Village Hall A/C Chiller. The original budget for the A/C chiller was $40,000; however, replacement costs came in far exceeding the original budgeted amount. Instead DPW will budget for the A/C chiller replacement in future years and proposes to spend the original $40,000 as follows: • A/C Chiller Repair = $4,146.00 • Kubota = $20,633.47 REVISED PRICE • Total = $24,779.47 • Remaining budget for miscellaneous Village Hall expenses. Attachments: 1. Quote for Kubota 2. A/C Chiller Repair Quote 3. CIP Excerpt Quote Provided By LOCHEN EQUIPMENT Cory Kulibert 512 FRANKLIN ST NEWBURG, WI 53060 email: ckulibert@lochenequipment.com phone: 9202102225 ­­ Standard Features ­­ ­­ Custom Options ­­ V Series RTV­X1130WL­H * * * EQUIPMENT IN STANDARD MACHINE * * * DIESEL ENGINE Model Kubota D1105 3 Cyl. 68.5 cu in +23.3 Gross Eng HP 60 Amp Alternator TRANSMISSION VHT­X Variable Hydro Transmission Forward Speeds: Low 0 ­ 15 mph High 0 ­ 25 mph Reverse 0 ­ 17 mph Limited­slip Front Differential Rear differential lock HYDRAULICS Hydrostatic Power Steering Hydraulic Cargo Dump Hydraulic Oil Cooler FLUID CAPACITY Fuel Tank 7.9 gal Cooling 8.6 qts Engine Oil 4.3 qts Transmission Oil 1.8 gal Brake Fluid 0.4 qts DIMENSIONS Width 63 in Height 80 in Length 153 in Wheelbase 98.2 in Tow Capacity 1300 lbs Ground Clearance F/R 11.3in / 9.4in Suspension Travel 8 in Turning Radius 17.1 ft + Manufacturer Estimate KEY FEATURES Digital Multi­meter Speedometer Front Independent Adjustable Suspension Rear Independent Adjustable Suspension Brakes ­ Front/Rear Wet Disc Rear Brake Lights / Front Headlights 2” Hitch Receiver, Front and Rear Deluxe 60/40 split bench seats with driver's side seat adjustment Under front seat Storage Compartments Lockable Glove Box Front Guard (radiator guard and bumper, lens guard) SAFETY EQUIPMENT SAE J2194 & OSHA 1928 ROPS Horn Spark Arrestor Muffler Retractable 2­point Seat Belts Adjustable Head Lights Rear Protection Screen Dash­Mounted Parking Brake CARGO BOX Width 54.5 in Length 72.3 in Depth 11.6 in Load Capacity 1212 lbs. Vol. Capacity 26.1 cu ft TIRES AND WHEELS ATV Tire 25 x 10 ­ 12, 6 ply Heavy Duty Worksite 25 x 10 ­ 12, 6ply RTV­X1130WL­H Base Price: $22,599.00 Configured Price: $22,599.00 Sourcewell Discounts: Kubota Items: ($4,971.78) Total Discount: ($4,971.78) SUBTOTAL: $17,627.22 3Yr RTV­X1130WL­H Extended Warranty $1,950.00 Kubota Item Fees: Dealer Assembly: $0.00 Freight Cost: $656.25 PDI: $400.00 Total Unit Price:$20,633.47 Quantity Ordered: 1 Final Sales Price: $20,633.47 Purchase Order Must Reflect Final Sales Price. To order, place your Purchase Order directly with the quoting dealer *All equipment specifications are as complete as possible as of the date on the quote. Additional attachments, options, or accessories may be added (or deleted) at the discounted price.  All specifications and prices are subject to change. Taxes are not included. The PDI fees and freight for attachments and accessories quoted may have additional charges added by the delivering dealer. These charges will be billed separately. Prices for product quoted are good for 60 days from the date shown on the quote. All equipment as quoted is subject to availability.  © 2018 Kubota Tractor Corporation. All rights reserved. RTV­X1130WL­H WEB QUOTE #2968839 Date: 5/19/2026 7:57:48 AM ­­ Customer Information ­­ Streim, Matt 202513 Village of Brown Deer mstreim@browndeerwi.org  4143713024 198.143.38.22 FY 2026-2030 Capital Improvement Plan Project Description Department: Public Works Project Name: Replace Outside A/C Chiller Total Project Cost: $40,000 Estimated Life of Project: 20 years Priority (1–Absolutely necessary | 2–Strong preference | 3–Nice to have but can get by without it): 2 Expenditure Detail: Year 2026 2027 2028 2029 2030 Budget $40,000 $ $ $ $ Funding Sources: Levy ☒ Debt ☐ Grant ☐ Donations ☐ Fund Balance ☐ Project Description: This outside air conditioning chiller serves for both the Village Hall and Police building areas. Project Justification: It is approaching its 20-year life span and building maintenance identified a need to replace the system. Each year there are more maintenance needs to keep the chiller operable. The chiller was originally installed in 2008, and the Village is increasingly experiencing significant maintenance issues with it. 1220 Mineral Springs Drive Port Washington, WI 53074 Phone: (262) 284-5589 chrisw@jhheating.co INCORPORATED To: Brown Deer Admin Attn: Dan Bishop Email: dbishop@browndeerwi.org From: Chris Wittig Date: April 29, 2026 Re: Chiller Repairs Q042926-2121 This quote is a result of service request. Current Hot Gas Bypass valve has failed closed and is causing start up issues with circuit #1 which is locking out the unit. With the age of the unit, replacement should be considered over repair. I am working on this quote for you. J&H provided scope listed below. Scope Travel to site and gain access to equipment Provide and install (1) pc new HGB Valve with Solenoid option Evac, pressure test and R410A Trim Charge Start up and set unload pressure Notes: Current 1-week lead time on materials Base Bid less Tax: $ 4,146.00 Thank you. Chris Wittig Service Manager J & H Heating, Inc. 1220 Mineral Springs Drive Port Washington, WI 53074 Phone: (262) 284-5589 chrisw@jhheating.co INCORPORATED To: Brown Deer Admin Attn: Dan Bishop Email: dbishop@browndeerwi.org From: Chris Wittig Date: April 30, 2026 Re: Admin Chiller Replacement Q043026-2123 This quote is a result of your request and service request. Current system has been in service for 17 years and replacement should be considered. J&H provided scope listed below. Scope Travel to site and gain access to equipment Isolate and Demo existing Chiller Provide a new Air-Cooled Remote Evaporator Chiller Rig and Set new Equipment Refrigeration Piping, Specialties and full operational charge (1)pc New Taco Main System Pump with Specialties and new VFD with Disconnect (1)pc New Taco Chiller Pump with Specialties and new VFD with Disconnect Required Piping and Insulation Fill and Vent System Line Voltage Wiring Low Voltage Controls to existing BAS System Start up and Commissioning First Year Parts and Labor Warranty Notes: Current 8–16 week lead time on equipment depending on mfg. Base Bid less Tax: $ 157,996.80 Thank you. Chris Wittig Service Manager J & H Heating, Inc. 1 REQUEST FOR CONSIDERATION COMMITTEE: Public Works, Village Board ITEM DESCRIPTION: CMAR & CMOM Report PREPARED BY: Matthew S. Maederer, PE, Director of Public Works/Village Engineer REPORT DATE: June 2, 2026 MANAGER'S REVIEW/COMMENTS: No additional comments to this report. See additional comments attached. RECOMMENDATION: Approval of the Compliance Maintenance Annual Report (CMAR) and adoption of the resolution authorizing submittal to the Wisconsin Dept. of Natural Resources (WDNR). EXPLANATION: The Village of Brown Deer provides its residents with wastewater disposal via the operation of a sanitary sewer collection system that discharges to the MMSD (Milwaukee Metropolitan Sewerage District) for final treatment. The Village’s collection system is regulated through the EPA and WDNR by a WPDES (Wisconsin Pollutant Discharge Elimination System) permit (WPDES Permit No. GP WI-0047341-05). The WPDES permit and NR 208 require that the Village submit a yearly report (CMAR – Compliance Maintenance Annual Report) of operations of the collection system to the WDNR. WDNR has developed an electronic report form that is used to develop a uniform report of the activities from all system owners. A printout of the report is attached to this memo. One of the requirements of the report is that the governing body of the collection system reviews & approves the report and adopts a resolution for such approval which authorizes submittal of the report to the WDNR. A draft resolution is attached for review & adoption by the Village Board on Monday, June 15th, 2026. In 2025 the Village’s system had Two (2) sanitary sewer overflows (SSOs) during the August 2025 flooding event. Problematic areas remain at the normal problem locations (N. 61st/Darnel and at N. 59th/Range/Betty). The grade for the collection system of the report was an “A” which requires no action by the Village Board. The last page has the recommended wording for a voluntary response by the Village Board. The overall grade (4.00) remained the same as in 2024. Lastly, In June of 2009 the Village of B rown Deer, in compliance with EPA, WDNR and MMSD rules, developed and adopted a Capacity, Management, Operations, Maintenance (CMOM) plan for the sanitary sewer collection system of the Village. The purpose of the CMOM plan is to ensure that the Village’s wastewater collection system functions to minimize the possibility of a sanitary sewer overflow (SSO) from occurring. Additionally, the plan would provide a level of protection (LOP) to minimize sanitary 2 sewer back-ups from occurring in resident and business basements/buildings. Per the CMOM plan, the Village shall develop a report of the previous year’s activities and submit the report to MMSD (which includes the CMAR as an attachment). The following report follows the recommended CMOM program annual r eport format as provided by MMSD. The report provides an overview of 2025 activities, documented changes to the program for approval, recommended changes to the program for approval, planned activities for 2026 and the future. The report fulfills the reporting requirement of the State of Wisconsin 2005 stipulation and MMSD rules. Further action by the Village, other than that which is included in current plans, is not deemed necessary. Attachments: • CMAR Resolution for 2025 activities • CMOM w/ CMAR STATE OF WISCONSIN VILLAGE OF BROWN DEER MILWAUKEE COUNTY Approval of and Submittal of the CMAR Resolution No. 26- for the Activities of 2025 WHEREAS, the Village of Brown Deer is regulated by a WPDES (Wisconsin Pollution Discharge Elimination System) permit for its wastewater collection system; and WHEREAS, the WPDES permit and NR 208 of the Wisconsin Administrative Code requires the Village to submit a CMAR (Compliance Maintenance Annual Report) annually for the previous year’s activities; and WHEREAS, the CMAR Report for the Activities of 2025 has been submitted to and reviewed by the Village Board; NOW, THEREFORE, BE IT RESOLVED, by the Village Board of the Village of Brown Deer that the CMAR Report for the Activities of 2025 is hereby approved, and the Director of Public Works/Village Engineer is directed to submit the report to the Wisconsin Department of Natural Resources with all required certifications. DATED this 15th day of June 2026. ________________________________ Wanda Montgomery, Village President ________________________________ Caren Brustmann, Village Clerk