Village Board — Agenda

Page 1 of 3 NOTICE OF MEETING VILLAGE OF FOX POINT VILLAGE BOARD MEETING SCHW EMER HALL – MUNICIPAL BUILDING TUESDAY 7200 N. SANTA MONICA BLVD October 14, 2025 FOX POINT, WI 53217 7:00 P.M. NOTE: THE VILLAGE BOARD WILL BE MEETING IN PERSON AT VILLAGE HALL, WITH A REMOTE ATTENDANCE OPTION, PER THE HYBRID MEETING PROCEDURES FURTHER DESCRIBED IN SECTION 19-32 D. OF THE VILLAGE CODE. THIS MEETING IS OPEN TO ALL CITIZENS IN PERSON AT VILLAGE HALL, OR THROUGH THE ZOOM PARTICIPANT INFORMATION SHOWN BELOW, SUBJECT TO THE FOLLOWING: NO ASSURANCE IS PROVIDED TO THOSE GOVERNING BODY MEMBERS AND CITIZENS INTENDING TO ATTEND REMOTELY THAT THE TECHNOLOGY WILL PERFORM SUFFICIENTLY TO ALLOW FOR THEIR PARTICIPATION AND THE MEETING WILL PROCEDE REGARDLESS. PUBLIC OFFICIALS AND CITIZENS WISHING TO ENSURE THEY CAN PARTICIPATE ARE ENCOURAGED TO ATTEND IN PERSON. CITIZENS ARE ENCOURAGED TO SUBMIT ANY COMMENTS IN WRITING IN ADVANCE OF THE MEETING TO THE ACTING VILLAGE MANAGER AT cfreedy@villageoffoxpoint.com, HOWEVER THERE IS NO LARGER RIGHT TO COMMENT REMOTELY OR IN WRITING THAN IN PERSON. Zoom Participant Information https://us02web.zoom.us/j/87335256142 Meeting ID: 873 3525 6142 Dial: (312) 626-6799 AGE NDA 1. Roll Call 2. Persons desiring to be heard At this time, individuals can address the Village Board on one or more topics for up to three-minutes with time extensions at the Village President's discretion. Citizen comment when agenda items are called will be heard at the discretion of the chair, subject to the overall three-minute limit. In connection with non-agenda items, no action will be taken except for possible referrals to individuals or committees. NOTE: No comments will be heard during this agenda item concerning a pending application for a zoning code amendment, as the appropriate time for such comments will be at the duly noticed public hearing, so that all interested persons can hear the comments and due process is preserved. 3. Consent Agenda – All items listed under the Consent Agenda will be approved in one motion without discussion unless any Board member requests that the item be removed for individual discussion and possible action. Any item(s) so removed shall be considered individually prior to consideration of any New Business agenda items in the same order in which they were originally listed in the Consent Agenda. a. Approve the minutes of the August 12, 2025 Village Board meeting. b. Approval of President Symchych’s appointment of Scott Davis to fill the Building Board seat vacated by Sharon Kevil for the remainder of the 2025/26 term. VB Packet 10/14/25 Page 1 of 62 Pages 4 - 9 Page 2 of 3 c. Adopt Resolution supporting the Milwaukee County Pre-Disaster Mitigation Plan, dated August 2004, as updated in 2016 and as approved by the Wisconsin Emergency Management and the Federal Emergency Management Agency in May 2017. d. Approve Village Manager to submit letters of intent/purchase orders in the amount of $55,127.75 to Napleton Chevrolet of Columbus for a police fleet vehicle when the order window/allocation opens for delivery in 2026. e. Approve the proposal from Kapur & Associates in an amount not to exceed $22,455 for the preparation of contract documents for the repairs to be made to infrastructure damaged by the August 9-12, 2025 storm event pursuant to the Director of Public Works’ memorandum dated October 7, 2025. f. Approve Change Order No. 1 for additional storm sewer work for the Beach Drive Road and Utility project not to exceed $54,338 pursuant to the Director of Public Works’ memorandum dated October 7, 2025. g. Approval of a Resolution Approving a “Single or Multi-Year Capital” Budget to Purchase Large Apparatus Equipment from 2026-2030 as requested by NSFD h. Approval of a Resolution Approving the 2026 North Shore Fire Department Fees for Service Schedule i. Approval of a Resolution Authorizing and Exception to the Levy Limits for Charges for the North Shore Fire Department Pursuant to 2005 Wisconsin Act 484, as requested by NSFD j. Approve payment of the bills in the amount of $896,467.62 for the period September 1, 2025 through September 30, 2025 per the report submitted by the Village Manager. 4. Unfinished Business a. Consideration of Pool Rights Naming Policy The V illage Board may consider and may act on the Pool Naming Rights Policy. 5. New Business a. Consideration of Ending Flood Emergency The Village Board will consider and may act on the Resolution to Rescind Resolution 2025- 07 Entitled “Resolution to Ratify the Emergency Proclamation of President Symchych Pertaining to the Storm Damage Arising from the August 9-10 Storm Event in the Village of Fox Point, and Declaration of Emergency.” b. Update on August 9-12, 2025 Storm Event The Vi llage Board will receive a report from the Director of Public Works related to the status of damaged infrastructure, contracts issued for repairs to the infrastructure and the anticipated course of action for projects not yet completed. No action is expected to be taken. c. Special Meeting update on Interim/Village Manager RFP status Pr esident Symchych will announce the date and time for the Special Village Board Meeting to review the proposals submitted as outlined in the Acting Manager’s memo. VB Packet 10/14/25 Page 2 of 62 Pages 10 - 13 Pages 14 - 15 Pages 16 - 20 Pages 21 - 25 Pages 26 - 30 Pages 31 - 36 Pages 37 - 39 Pages 40 - 52 Pages 53 - 58 Page 59 Pages 60 - 61 Page 62 Page 3 of 3 d. Announcement of Clerk Treasurer Resignation and consideration of how to proceed with hi ring and interim hiring. C lerk Treasurer Bruckman will announce her resignation and will provide possible options for filling the position. 6. Future Agenda Items The V illage Board will act on any Trustee requests to place additional matters on an upcoming agenda, without discussion. 7. Closed Session, if necessary It is anticipated the Village Board will convene into closed session for the following reason(s): a. Upon motion made, seconded and adopted by roll call vote, the Village Board will convene i nto closed session pursuant to Wisconsin Statute Section 19.85(1)(g), to confer with legal counsel for the government who is rendering oral or written advice concerning strategy to be adopt ed by the governing body with respect to litigation in which the body is involved; more specifically regarding the Milwaukee County Circuit Court case entitled “The Town Club v. Village of Fox Point”. The Village Board may invite specific persons to attend the closed s ession, and if so, the persons invited will be announced prior to convening in closed s ession. 8. Reconvene into Open Session T he Village Board will reconvene into open session and may take action. 9. Announcements The f ollowing individuals will be given the opportunity to make announcements at the meeting in r egard to (i) actions taken since the previous Village Board meeting on behalf of the Village, (ii) future Village activities and (iii) communications received from citizens. These matters will not be discussed or acted on, and Board members shall not comment on matters announced by others. Referrals may be made to committees and/or individuals. a. V illage President Symchych b. Trustee Ollman c. Trustee Aelion d. Trustee Stoltz e. Trustee Freedman f. Trustee Miller g. Trustee Barry h. Acting Village Manager Freedy 10. Adjournment NE XT REGULAR VILLAGE BOARD MEETING: November 11, 2025 7:00 P.M. Published and posted October 10, 2025 PLEASE NOTE: Upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through sign language interpreters or other auxiliary aids. Also, upon reasonable notice, best efforts will be used to ensure that members of the public lacking access to the virtual meeting platform are provided alternative reasonable methods to attend. For additional information or to request these services, contact the Village Clerk at (414) 351-8900. "Persons requiring an interpreter or other assistance should contact the Village Clerk’s office 72 hours prior to the meeting. Notice is hereby given that a majority any other board, commission or committee may be present at the meeting to gather information about a subject in which they are interested. This constitutes a meeting of any other board, commission or committee pursuant to State ex rel. Badke v. Greendale Village Bd., 173 Wis. 2d 553, 494 2d 408 (1993), and must be noticed as such, although said boards, commissions or committees will not take any formal action at this meeting." VB Packet 10/14/25 Page 3 of 62 VILLAGE OF FOX POINT VILLAGE BOARD MEETING MINUTES SEPTEMBER 9, 2025 1 1 A meeting and public hearing of the Fox Point Village Board was held by a combination 2 of in-person and virtual attendance via telephonic and video conferencing on Tuesday, 3 September 9, 2025 in Schwemer Hall, 7200 N. Santa Monica Boulevard. Village President 4 Symchych called the meeting to order at 7:00 p.m. and asked the Village Clerk Treasurer to 5 take roll call. Roll Call of the Village Board present included: 6 7 V illage President Christine Symchych 8 Trustee Greg Ollman 9 Trustee Liz Aelion 10 Trustee Jennie Stoltz 11 Trustee Freedman 12 Trustee Miller 13 Trustee Barry 14 15 A lso, present were Village Attorney Eric Larson, Acting Village Manager Chief Chris Freedy, 16 Public Works Director Scott Brandmeier, Village Clerk Treasurer Sara Bruckman, and 17 Assistant Village Manager Kevin Ausman 18 19 No tice of the meeting was provided to the North Shore Now and to all others as required by 20 Sta te open meetings laws and posted on the official bulletin board at 7200 N Santa Monica 21 Boulevard, as well as the village website at www.villageoffoxpoint.com, as per 2015 Wisconsin 22 Act 79 and as described in Village Ordinance Chapter 116-2, 116-2(C). 23 24 PER SONS DESIRING TO BE HEARD 25 26 L arry Booth, 220 E Clovernook Lane, Fox Point; Augustine Prep will be adding 3rd story 27 to elementary school; the construction will take place in Glendale but will have an 28 impact on Fox Point. Phase 1, is now projecting 1000 to 1500 students and phase 2 29 2000 to 2300; with at least 2,000 cars trying to get in and out every day before and after 30 school. Please do not approve a change to the conditional use permit. 31 32 S teven Lubar, 7751 N Santa Monica Blvd; Fox Point; formally request the Village adopt 33 a new noise ordinance. The noise from the Town Club is excessive with little regard for 34 their neighbors. The current ordinance is not enforceable as written. 35 36 Law rance Tarnoff, 8501 N Point Drive; Fox Point; thank you to Scott Brandmeier and 37 Villa ge Board on the cleanup after the flood. 38 39 L arry Cohn, 200 W Dunwood Rd, Fox Point; number of topics that maybe should be on 40 the agenda but maybe should not be acted on immediately. Would like to see a listing of 41 all lawsuits the Village is currently active in and updated 42 43 H earing no other comments, President Symchych closed public comment. 44 45 C OMMITTEE REPORTS – Plan Commission 46 47 a. P lan Commission There were two items for consideration. The Conditional Use48 for Baja Tan, 8783 N Port Washington Rd. was unanimously approved and49 referred to the Village Board for approval. The Conditional Use for Billy Goat50 VB Packet 10/14/25 Page 4 of 62 VILLAGE OF FOX POINT VILLAGE BOARD MEETING MINUTES SEPTEMBER 9, 2025 2 Roofing 8035 N Port Washington Rd. was unanimously approved and referred to 51 the Village Board for approval with following 9 conditions; 52 o All tools, materials, and equipment must be stored indoors.53 o Overnight outdoor vehicle parking limited to automobile and pickup trucks.54 o Applicant must submit and maintain a parking plan identifying stalls for55 employees, clients, and company vehicles56 o Applicant must submit a lighting plan57 o Hours of operation limited to 7:00 AM to 7:00 PM58 o Refuse containers must be fully screened59 o Any additional tenant must be separately reviewed for compliance60 o Any exterior modifications to the site require site plan approval61 o Prior to commencing operations, the applicant must satisfy conditions #362 and #4 related to parking and lighting plans.63 64 b. C entennial Committee65 Update included in Village Board packet.66 67 68 P UBLIC HEARING 69 70 Conditional Use Permit for Baja Tan, 8783 N Port Washington Rd. 71 72 Public Hearing on a conditional use permit application for Baja Tan to allow a 73 tanning and wellness located at 8783 N Port Washington Rd, as required per Village 74 Code Sections 745-18. 75 76 Motion by President Symchych, seconded by Trustee Miller, and carried by roll 77 call vote (7-0), to open the public hearing at 7:16 p.m., regarding a conditional 78 use permit application for Baja Tan to allow a tanning and wellness located at 79 8783 N Port Washington Rd, as required per Village Code Sections 745-18. 80 81 P ublic Comment 82 83 T here were no public comments. 84 85 M otion by President Symchych, seconded by Trustee Miller, and carried by roll 86 call vote (7-0), to close the public hearing at 7:17 p.m., regarding a conditional 87 use permit application for Baja Tan to allow a tanning and wellness located at 88 8783 N Port Washington Rd, as required per Village Code Sections 745-18. 89 90 C onditional Use Permit for Billy Goat Roofing, 8035 N Port Washington Rd. 91 92 P ublic Hearing on a conditional use permit application for Billy Goat Roofing to allow 93 office space and storage for a roofing company located at 8035 N Port Washington 94 Rd, as required per Village Code Sections 745-18. 95 96 Motion by President Symchych, seconded by Trustee Miller, and carried by roll 97 call vote (7-0), to open the public hearing at 7:17 p.m., regarding a conditional 98 use permit application for Billy Goat Roofing to allow office space and storage for 99 VB Packet 10/14/25 Page 5 of 62 VILLAGE OF FOX POINT VILLAGE BOARD MEETING MINUTES SEPTEMBER 9, 2025 3 a roofing company located at 8035 N Port Washington Rd, as required per 100 Village Code Sections 745-18. 101 102 P ublic Comment 103 104 T here were no public comments. 105 106 M otion by President Symchych, seconded by Trustee Miller, and carried by roll 107 call vote (7-0), to close the public hearing at 7:17 p.m., regarding a conditional 108 use permit application for Billy Goat Roofing to allow office space and storage for 109 a roofing company located at 8035 N Port Washington Rd, as required per 110 Village Code Sections 745-18. 111 112 CO NSENT AGENDA 113 a. Approve the minutes of the August 12, 2025 Village Board meeting.114 115 b. Adopt the Authorizing Resolution for Urban Forestry Catastrophic Storm Grant Program for116 reimbursement of costs associated with tree removal activities associated with the August 2025117 storm events.118 119 c. Authorize the acting/interim village manager to spend up to $8,100.00 for the repair of the police120 department HVAC RTU as outlined in Proposal Number: 25-0307, as provided by Conditioned121 Air Design.122 123 d. Approve payment of the bills in the amount of $1,640,593.40 for the period August 1, 2025124 through August 31, 2025 per the report submitted by the Acting Village Manager.125 126 Trustee Stoltz requested the removal of consent agenda item b.127 128 M otion by President Symchych, seconded by Trustee Miller, and carried by roll129 call vote (7-0), to approve the consent agenda with removal of item b.130 131 UNF INISHED BUSINESS 132 133 Consideration Village of Fox Point Naming Rights Policy 134 135 Larry Cohn, 200 Dunwood Dr., Fox Point; restricted to the pool only. Distinguish ourselves 136 different than Milwaukee County. 137 138 Beverly Richey, 8675 N Point Dr., Fox Point; supports some options to support $4 million that 139 needs to be f undraised. 140 141 Amy Barth, 7815 N Boyd Way, Fox Point; not opposed to selling naming rights to the pool, but 142 needs to be done tactfully. 143 144 Leah Fiasca, 7751 N Fairchild, Fox Point; is in favor of naming rights but would like to see 145 naming constraints. 146 147 Consideration Village of Fox Point Pool Naming Rights Policy 148 149 VB Packet 10/14/25 Page 6 of 62 VILLAGE OF FOX POINT VILLAGE BOARD MEETING MINUTES SEPTEMBER 9, 2025 4 This item was taken up with the Village of Fox Point Naming Rights Policy. 150 151 Attorney Larson will draft a new pool policy and bring it back to the October Village 152 Board Meeting. No action was taken on either item. 153 154 Update on August 9-10, 2025 Storm/Flood Event 155 156 Public Works Director Scott Brandmeier provided an update to the Village Board. 157 158 NEW BUSINESS 159 160 5b Adopt the Authorizing Resolution for Urban Forestry Catastrophic Storm Grant 161 Program for reimbursement of costs associated with tree removal activities associated 162 with the August 2025 storm events. 163 164 M otion by Trustee Stoltz, seconded by Trustee Miller, and carried by roll call vote 165 (7-0), to adopt the authorizing Resolution for Urban Forestry Catastrophic Storm 166 Grant Program for reimbursement of costs associated with tree removal activities 167 associated with the August 2025 storm events. 168 169 C onsideration of an Authorizing Resolution for an Urban Forestry Grant 170 171 Motion by President Symchych, seconded by Trustee Ollman, and carried by roll 172 call vote (5-2 with Trustees Aelion and Barry voting nay), to approve a resolution 173 for an Urban Forestry Grant. 174 175 Consideration of the quote of Energenecs for the replacement of the pumps at Lift 176 Station No. 2. 177 178 Motion by President Symchych, seconded by Trustee Miller, and carried by roll 179 call vote (6-1 with Trustee Aelion voting nay), to accept the quote of Energenecs 180 in an amount not to exceed $84,264.86 for the replacement of the pumps in Lift 181 Station No. 1. 182 183 Consideration of a Conditional Use Permit for Application for Baja Tan, 8783 N. Port 184 Washington Rd. 185 186 Motion by President Symchych, seconded by Trustee Freedman, and carried by 187 roll call vote (7-0), to approved Conditional Use Permit for Baja Tan, 8783 N. Port 188 Was hington Rd. as provided in the packet. 189 190 Consideration of a Conditional Use Permit for Application for Billy Goat Roofing, 8035 N 191 Port Washington Rd. 192 193 Motion by President Symchych, seconded by Trustee Ollman, and carried by roll 194 call vote (7-0), to approved Conditional Use Permit for Billy Goat Roofing,8035 N. 195 Port Washington Rd. as provided tonight. 196 197 VB Packet 10/14/25 Page 7 of 62 VILLAGE OF FOX POINT VILLAGE BOARD MEETING MINUTES SEPTEMBER 9, 2025 5 As requested by Trustee Aelion and Trustee Stoltz the Village Board will consider and 198 may act on a requirement that capital projects which involve a redesign or change to 199 Village facilities be brought before the Village Board for consideration and approval. 200 201 No action was taken on this item. 202 203 204 Announcement of retirement of Village Manager Scott Botcher. 205 206 President Symchych announced Manager Botcher’s retirement as of September 2, 207 2025. 208 209 As requested by Trustee Stoltz and Trustee Aelion discussion and possible action on 210 changing the Village’s form of government from Village Manager to Village 211 Administrator. 212 213 Motion by President Symchych, seconded by Trustee Freedman, and carried by 214 roll call vote (4-3 with Trustee Ollman, Aelion, and Stoltz voting nay), to continue 215 the Village of Fox Point form of government that includes a Village Manager as 216 ref erence in Village code section 112 (1). 217 218 Consideration and Possible Action Concerning Process for filling the role of Village 219 Manager (or Village Administrator) 220 221 Motion by President Symchych, seconded by Trustee Stoltz, and carried by roll call vote 222 (7-0), to direct staff to work with the Labor Attorney to post an RFP for a search firm for 223 both the Interim Village Manager and conducting the process to fill the role of Village 224 Manager. 225 226 Consideration and Possible Action Concerning Process for filling the role of interim 227 Village Manager (or Village Administrator) 228 229 This item was taken up with the previous item. 230 231 232 CLOSED SESSION – The Village Board did not adjourn into closed session. 233 234 235 FUTURE AGENDA ITEMS – None 236 237 ANNOUNCEMENTS 238 239 President Symchych announced she met with State Representatives to review the flood maps. 240 241 T rustee Ollman announced the Fox Point picnic was very successful. 242 243 Trustee Stoltz announced the North Shore Dementia will hold their first aging summit 10/15 5-244 8pm; intended for caregivers but open to all to attend. 245 246 VB Packet 10/14/25 Page 8 of 62 VILLAGE OF FOX POINT VILLAGE BOARD MEETING MINUTES SEPTEMBER 9, 2025 6 Trustee Freedman announced N orth S hore L ibrary on schedule soft open February grand 247 opening April. 248 249 Acting Manager Freedy expressed his support for DPW during the August floods. 250 251 252 ADJOURNMENT 253 254 Motion made by President Symchych, second by Trustee Miller, and carried by 255 roll call vote (7-0) to adjourn the Village Board meeting at 11:18 p.m. 256 257 258 R espectfully submitted, 259 260 261 S ara A. Bruckman 262 Village Clerk Treasurer 263 264 265 VB Packet 10/14/25 Page 9 of 62 MEMORANDUM _________________________________________________________ POLICE DEPARTMENT VILLAGE OF FOX POINT TO: VILLAGE BOARD MEMBERS FROM: CHIEF CHRISTOPHER FREEDY DATE: SEPTEMBER 17, 2025 REGARDING: HAZARD MITIGATION PLAN The Village of Fox Point adopted the Milwaukee County Hazard Mitigation Plan in 2004 as a part of the Stafford Act and Disaster Mitigation Act of 2000. These acts require a review and update to the local (countywide) plan every 5 years. The Milwaukee County Office of Emergency Management has completed and regularly updates the Milwaukee County Hazard Analysis. This Hazard Analysis identifies all likely natural and technological haz ards that might or ha ve occurred within the County. The Director of Public Works and the Police Chief attended pre-planning meetings and submitted hazard mitigation projects to Milwaukee County as a part of the 202 5 update. The previous plan has been improved for Milwaukee County using the best available data and from feedback by key stakeholders. All participating municipalities were fully involved in the preparation of the plan and includes an updated hazard analysis. The mitigation initiatives were reviewed and amended, as appropriate, and emphasis was placed on reducing redundancy and to include those initiatives that were deemed feasible, practical and implementable. The updated plan can be viewed at sewrpc.org/SEWRPCFiles/Publications/CAPR/capr-345-milwaukee-county-hazard- mitigation-plan.pdf As a stakeholder in the plan, the Village of Fox Point must adopt a resolution to be covered under the plan in the event of a disaster and to be eligible to apply for FEMA mitigation grant funds. These mitigation grants include the Hazard Mitigation Grant Program (HMGP), Federal Mitigation Assistance (FMA), and the Pre-Disaster Mitigation (PDM) program. This plan will be active for the next five years and by adopting this resolution we will have the option of implementing mitigation projects pre or post disaster. VB Packet 10/14/25 Page 10 of 62 VB Packet 10/14/25 Page 11 of 62 STATE OF WISCONSIN VILLAGE OF FOX POINT MILWAUKEE COUNTY R ESOLUTION NO. 2025-09 A RE SOLUTION TO ADOPT THE MILWAUKEE COUNTY PRE-DISASTER MITIGATION PLAN W HEREAS, Milwaukee County and the Village of Fox Point have suffered the effects of natural hazards including floods, high winds, damaging thunderstorms, hail, tornadoes, extreme cold, blizzards and drought; and W HEREAS, in October of 2000 the President of the United States signed into law the “Disaster Mitigation Act of 2000” (PL 106-390) to amend the “Robert T. Stafford Disaster Relief and Emergency Act of 1988” which among other provisions requires local governments to adopt a Pre- Disaster Mitigation Plan in order to be eligible for certain hazard mitigation funding; and W HEREAS, the purpose of the Pre- Disaster Mitigation Plan is to promote sound public policy to protect citizens, critical facilities, infrastructure, private property, and the environment from natural hazards; and W HEREAS, the Village of Fox Point has worked closely with Milwaukee County Emergency Management as well as the public to develop the county -wide Pre-Disaster Mitigation Plan that will serve the needs of the Village of Fox Point; and W HEREAS, on or about October 21, 2004, the Village Board adopted Resolution No. 2004-13 which adopted the Milwaukee County Pre-Disaster Mitigation Plan dated August 2004; and W HEREAS, in 2025 Milwaukee County initiated an update to the previously approved Milwaukee County Pre- Disaster Mitigation Plan, with the participation of several municipalities, including the Village of Fox Point, which resulted in an updated plan being prepared and presented to the Wisconsin Emergency Management and Federal Emergency Management Agency officials, and the updated plan is now on file with the Village of Fox Point Village Clerk; and W HEREAS, the Village of Fox Point supports the Milwaukee County Pre- Disaster Mitigation Plan, as it has been updated in 2025, as a logical means toward protecting people and property from the potential devastating effects of natural hazards. VB Packet 10/14/25 Page 12 of 62 NOW, THEREFORE, BE IT RESOLVED that the Fox Point Village Board hereby adopts the “Milwaukee County Pre- Disaster Mitigation Plan” dated August 2004, as updated in 2025, which is on file with the Village of Fox Point Village Clerk, as approved by Wisconsin Emergency Management and the Federal Emergency Management Agency. D ated this 14th day of October, 2025. _____________________________ Christine Symchych Village President ___ __________________________ Sara A. Bruckman, CMC/WCMC Village Clerk/Treasurer VB Packet 10/14/25 Page 13 of 62 MEMORANDUM _________________________________________________________ POLICE DEPARTMENT VILLAGE OF FOX POINT TO: FOX POINT BOARD OF TRUSTEES FROM: CHIEF CHRISTOPHER FREEDY DATE: OCTOBER 6, 2025 REGARDING: FLEET EQUIPMENT Background / History The Police Department developed a vehicle replacement plan for all police vehicles based on maintenance costs, product wear / failure rate, resale value and lifespan as an emergency vehicle (economic life expectancy). The costs of unpredictable performanc e associated with high -mileage vehicles are greater than the cost of purchasing vehicles more frequently. The police fleet in Fox Point has a lifespan of approximately 4 years and 90,000 – 100,000 miles; however, the administration will balance officer safety with fiscal responsibility and the service life of the vehicle may be extended for an additional year when appropriate. Given the demands put on a marked patrol vehicle, they are removed from police service at the end of their lifecycle. Administrative vehicles however have a longer lifecycle and as the mileage increases are rotated to a duty area that does not include regular emergency response. Current Situation / Information The availability of vehicle components and production schedules has impacted the automotive sector in a manner that is not friendly to traditional municipal budgeting and procurement. Most car manufacturers are requiring customers place orders for vehicles with a future delivery date of anywhere between 3 and 10 months from the time of order, and specialty vehicle upfitters are then delaying the deployment of the finished vehicle by several more months. Our 2025 fleet vehicle was delivered 6 months after order and w as placed in service almost 10 months after order request. Request to Board Based on the information being provided , limited resources for police fleet vehicles , and best pricing through Wisconsin State Bid , I am being told that vehicle orders will need to be placed prior to the submission and approval of the annual capital budget (currently expecting end of October, with no defined allocation date as of this writing). As noted in previous years, I expect that this may become the normal procedure for vehicle manufacturers. VB Packet 10/14/25 Page 14 of 62 I am asking the Village Board to authorize the (interim) Village Manager to submit letters of intent / purchase orders in the amount of $55,127.75 to Napleton Chevrolet of Columbus for a police fleet vehicle when the order window / allocation opens for delivery in 2026. This amount is based on a current price quote for 2026 vehicle delivery. VB Packet 10/14/25 Page 15 of 62 VB Packet 10/14/25 Page 16 of 62 VB Packet 10/14/25 Page 17 of 62 VB Packet 10/14/25 Page 18 of 62 VB Packet 10/14/25 Page 19 of 62 VB Packet 10/14/25 Page 20 of 62 VB Packet 10/14/25 Page 21 of 62 VB Packet 10/14/25 Page 22 of 62 VB Packet 10/14/25 Page 23 of 62 VB Packet 10/14/25 Page 24 of 62 VB Packet 10/14/25 Page 25 of 62 TO: NSFD Municipal Boards/Council FROM: Chief Whitaker DATE: September 30, 2025 SUBJECT: Resolution 25-02 Single or Multi Year Capital Budget The North Shore Fire Department Board of Directors unanimously recommended Resolution 25- 02, a Single or Multi-Year Capital Budget for 2026-2030, to the seven member communities. The North Shore Fire Services Agreement requires such resolutions be unanimously recommended by the Board of Directors to the seven communities and for all seven communities to adopt a local resolution regarding the budget. Amendment 6 to the North Shore Fire Services Agreement states that funding for capital improvement expenses for the Department may be funded using “Single or Multi-Year Capital Budgets”. Since 2012, the Department has utilized this method to fund replacement of major apparatus. A Single or Multi-Year Capital Budget for replacement of major apparatus was passed by the Fire Department Board in 2024 for the years 2025 - 2029 to fund replacement of three fire engines, one ladder truck and four ambulances during those years. This resolution is meant to take the place of the prior resolution ensuring funding between years 2026 – 2030. The Department intends for a new resolution to be drafted annually and to replace the prior resolution to ensure continued funding for the current Capital Improvement plan in place. Approving funding in rolling periods of five years ensures funding is in place to allow for orders to be placed in time to take delivery of apparatus that has lead times of up to four years. The total funding amount for 2026 is $905,848. This is an increase of $407,929 over the 2025 funding amount. The large increase is a result of increasing costs of fire apparatus and ambulances. VB Packet 10/14/25 Page 26 of 62 In 2023, the Fire Department Board of Directors conducted a review of options to fund capital purchases considering the rapidly increasing costs and longer delivery times of fire apparatus and ambulances. After a thorough review of options which included purchases, financing and leasing, the Board of Directors elected to plan for a large increase in the capital funding requests in 2026. The Department was able to reduce the funding request originally planned for 2026 by using one-time revenue from back payment for Medicaid services. Originally, the plan presented to the Board in 2023 projected the funding requirement in 2026 to be $1,211,612. With the one- time revenue, the 2026 funding requirement will be $905,848. The funding level for 2027 will then return to the original projection of $1,244,931. Annual increases beyond 2027 are projected to remain around 2.75%. Funding included with this Resolution covers replacement of five ambulances, three fire engines and one ladder truck. • Ambulance purchased in 2016 to be replaced in 2026 • Ambulance purchased in 2017 to be replaced in 2027 • Ambulance purchased in 2018 to be replaced in 2028 • Ambulance purchased in 2019 to be replaced in 2029 • Ambulance purchased in 2020 to be replaced in 2030 • Fire Engine purchased in 2003 to be replaced in 2028 • Fire Engine purchased in 2007 to be replaced in 2027 • Fire Engine purchased in 2009 to be replaced in 2030 • Ladder Truck purchased in 2012 to be replaced in 2029 The North Shore Fire Services Agreement requires the Board of Directors to unanimously recommend the Single or Multi-Year Capital Budget and for all seven municipal governing bodies to approve such a budget. Below is the contribution by municipality: VB Packet 10/14/25 Page 27 of 62 Resolution 2025-02 Single or Multi Year Capital Resolution from 2026 - 2030 STATE OF WISCONSIN: NORTH SHORE FIRE DEPARTMENT: MILWAUKEE COUNTY RESOLUTION NO. 25-02 A Resolution Approving a “Single or Multi-Year Capital” Budget To Purchase Large Apparatus Equipment from 2026 - 2030 ______________________________________________________________________________ WHEREAS, the Board of Directors of the North Shore Fire Department (“NSFD”) as recommended by Department Staff has identified a need to purchase large apparatus equipment to maintain ongoing operations of the Department; and WHEREAS, the Board of Directors of the NSFD hereby finds the purchase of large apparatus equipment cannot be accomplished under the caps placed on the NSFD’s annual budget increase by the Amended and Restated North Shore Fire Department Agreement ("the Agreement"); and WHEREAS, as authorized under paragraph 5.10 of the Agreement, the Board of Directors may adopt a “Single or Multi-Year Capital” Budget to purchase capital items that are not subject to the annual budget cap imposed by the Agreement; and WHEREAS, the Agreement as amended requires unanimous approval of the “Single or Multi-Year Capital” Budget by all members of the Board of Directors and by all member communities; and WHEREAS, in 2023 the Board of Directors reviewed significant increases in apparatus costs and timelines to obtain vehicles and determined moving forward a new “Single or Multi- Year Capital” Budget resolution that coincide s with the current five -year North Shore Fire Department Capital Improvement Plan would be approved on an annual basis to replace any prior large apparatus funding resolutions thereby ensuring the Department always has secured funding approval for purchases in the current plan, and WHEREAS, the current North Shore Fire Department Capital Improvement Plan includes the large apparatus purchases of one ladder truck, three fire engines and five ambulances between 2026 and 2030; and WHEREAS, in accordance with the Agreement, each member community will contribute their estimated portion of the cost not to exceed the total budgeted amount as follows: Docusign Envelope ID: 84F7BC3E-D722-4C5E-99BE-AA4FD0736383 VB Packet 10/14/25 Page 28 of 62 Resolution 2025-02 Single or Multi Year Capital Resolution from 2026 - 2030 WHEREAS, in accordance with the Agreement, payment by each community shall be made within 30 days of the date of the statement to the community by the NSFD with the anticipated due date(s) and estimated amount(s) set forth above; and WHEREAS, if a community fails to pay the NSFD by the date identified on the statement sent to the community, it shall be obligated to the NSFD and the other participating municipalities as outlined in paragraph 17.5 of the Agreement; and WHEREAS, a community that has approved a “Single or Multi -Year Capital” Budget and withdraws, is expelled or otherwise ceases to be a member of the NSF D during the period for which the Single or Multi -Year Capital Budget was approved must make full payment of its share to the NSFD for the term of the authorized budget and if applicable will have their distribution of assets in accordance with the Agreement, reduced by any amount that is owed to the NSFD for its share of the “Single or Multi-Year Capital” Budget. NOW, THEREFORE, BE IT RESOLVED , that the Board of Directors unanimously adopts the “Single or Multi -Year Capital” Budget for 2026-2030 for large apparatus equipment purchases in the total budgeted amount set forth above and further unanimously recommends this “Single or Multi -Year Capital” Budget for approval by each of the member municipalities by adoption of a Resolution in the form attached to this Resolution. BE IT FURTHER RESOLVED , this resolution replaces any prior large apparatus “Single or Multi Year Capital” Budget resolutions previously approved by the North Shore Fire Department Board of Directors and its member municipalities. PASSED AND ADOPTED this 30th day of September 2025. Eido Walny, President Countersigned: Christine Symchych, Secretary Docusign Envelope ID: 84F7BC3E-D722-4C5E-99BE-AA4FD0736383 VB Packet 10/14/25 Page 29 of 62 STATE OF WISCONSIN: [CITY/VILLAGE] OF :MILWAUKEE COUNTY RE SOLUTION NO. - _______ A Resolution Approving a “Single or Multi-Year Capital” Budget To Purchase Large Apparatus Equipment from 2026 - 2030 ______________________________________________________________________________ W HEREAS, the Board of Directors of the North Shore Fire Department unanimously adopted Resolution No. 25-02, on September 30th, 2025 (the “NSFD Capital Budget Resolution”). The NSFD Capital Budget Resolution (a copy is attached hereto and made part of this Resolution), adopts the “Single or Multi -Year Capital” Budget to purchase Large Apparatus Equipment as identified in the current 2026-2030 North Shore Fire Department Capital Improvement Plan. The 2026-2030 NSFD Capital Improvement Plan currently includes the following Large Apparatus purchases; one ladder truck, three fire engines and five ambulances. The NSFD Board of Directors further unanimously recommends approval of the capital contribution budget as outlined in the NSFD Capital Budget Resolution by each of the member municipalities by adoption of this Resolution; and W HEREAS, a “Single or Multi -Year Capital” Budget must be submitted to the governing bodies of the Villages of Bayside, Brown Deer, Fox Point, River Hills, Shorewood and Whitefish Bay and the City of Glendale for approval by each of the seven (7) municipalities; and N OW, THEREFORE, BE IT RESOLVED , by the [Village Board/City Council] of the [Village/City] of ______________ that the [Village/City] of ___________________ hereby approves the “Single or Multi -Year Capital Budget” for the purchase of one ladder truck, three fire engines and five ambulances and agrees to payments to the NSFD in accordance with the provisions of the Financing Formula of the Agreement ( with the estimated payments and due dates as outlined in the NSFD Budget Resolution) within 30 days of receipt of a statement from the NSFD and further directs the [Village/City] Clerk to provide a certified copy of this Resolution to the NSFD. P ASSED AND ADOPTED by the [Village Board/City Council] of the [Village/City] of ___________________ this _____ day of ___________, 2025. [ VILLAGE/CITY] OF________________ ___________________________________ [ Village President/Mayor] Countersigned: ________________________ [ Village/City] Clerk VB Packet 10/14/25 Page 30 of 62 TO: NSFD Municipal Boards/Council FROM: Chief Whitaker DATE: September 30, 2025 SUBJECT: Resolution 25-03 2026 Fee Schedule Enclosed is the proposed 2026 Fee for Service Schedule and Resolution 25-03 that has been recommended to the NSFD Member Municipal Boards and Council for adoption. The Fee Schedule is annually updated by the Board of Directors and requires that at least five of the seven member municipalities pass a local resolution regarding the fee schedule at the Council/Board level. The North Shore Fire Services Agreement requires the North Shore Fire Department Board recommend approval of a fee schedule to the member municipalities prior to action at the local Council/Board level. There are three different types of fees charged by the Department, fees for emergency services, fees for fire prevention permits/inspections and administrative fees. Fees for Emergency Services Fees for Emergency Services primarily consist of fees for emergency medical services provided by the Department. Fees for emergency services account for 17% of Fund 25 (Operating) Revenue. As part of the recently completed Long Range Financial Plan, the Plan Sub-Committee reviewed Staff’s proposal to move from an itemized billing method to a bundled billing method. The Committee also reviewed the current EMS fees to determine whether the Department’s fees for ambulance transport should be adjusted to reflect market rates and costs to provide the service. • Itemized vs. Bundled Billing: There has been a shift in the ambulance industry to move from itemized to bundled billing to simplify the billing process for the patient, providers VB Packet 10/14/25 Page 31 of 62 in the field and the staff completing the billing. Bundled billing also has historically reduced the number of rejections for payment by government payors. Bundled billing is a single, all-inclusive charge for ambulance transport. It covers the base service rate plus supplies, medications and procedures used during the transport. Itemized billing charges for each service, supply, medication and procedure. In consultation with the firm that assists the Department with billing for EMS services, Staff evaluated the average charges for each level of transport and the payor mix for the Department. • Charges by Area Departments/Communities Utilizing Bundled Billing: VB Packet 10/14/25 Page 32 of 62 • Other Factors Considered: o An analysis recently performed by the Department for the Wisconsin Medicaid Supplemental Payment Program determined the Department’s average cost to perform an ambulance transport was $1,978.07 in 2023 and $1,962.41 in 2024 (average for all levels of service). o As part of the evaluation of comparable departments/communities, Staff also evaluated the impact of possible legislation that has been passed in other states and has been discussed in Wisconsin that would require private insurers to pay a specific amount for ambulance transports and not allow for the patient to be billed the balance of the bill. One of the benchmarks included in this legislation in several states is a requirement for private payors to pay 400% of the current published rate for emergency ambulance services by Medicare. A chart detailing 400% of Medicare is below: 2026 Estimated Medicare Rate 400% Medicare BLS $449.10 $1,796.39 ALS $533.30 $2,133.22 ALS2 $771.88 $3,087.53 Mileage $9.31 $37.22 The Committee, after review of the data detailed above, recommended moving to a bundled billing method and that the Department increase rates to better reflect the cost of performing services. Below are the recommended rates Based on the information gathered, Staff is recommending the ambulance transport fees below: VB Packet 10/14/25 Page 33 of 62 A summary of the proposed fees for ambulance transport with a comparison of other area Departments is below: Staff’s recommended EMS fee schedule increases non-transport services by 1.7%, the average of the CPI over the last year for Medical Care and Commodities. Fire Prevention Permits/Inspections The proposed fee schedule in this area increases by 3% to match the municipal cost increase in the 2026 Budget. The schedule also adds a $.01/square foot charge and a $50 administrative fee for performing plan review as a delegated agent of the State in the Village of Brown Deer only. This was a new service the Department began providing in 2025 for the Village of Brown Deer. Administrative Fees The fee schedule eliminates a CPR Certification Skills Check-Off which the Department no longer provides, increases the CPR Certification Fee to reflect actual costs to the Department and adds a CPR Mannequin Rental Fee for educational institutions that utilize Department CPR Mannequins for certifying their own staff. The cost of this fee is to cover replacement and maintenance costs of the mannequins. VB Packet 10/14/25 Page 34 of 62 STATE OF WISCONSIN: NORTH SHORE FIRE DEPARTMENT: MILWAUKEE COUNTY RESOLUTION NO. 25-03 A Resolution Recommending the 2026 NSFD Fees For Service Schedule ______________________________________________________________________________ WHEREAS, the Board of Directors of the North Shore Fire Department (“NSFD”) can recommend fees for service to be charged by the Department to the member municipalities for their approval in accordance with the Amended and Restated North Shore Fire Department Agreement (“the Agreement”); and WHEREAS, the Board of Directors of the NSFD hereby finds that the implementation of fees for service are necessary to recover costs incurr ed by the Department to provide certain services. NOW, THEREFORE, BE IT RESOLVED , that a majority of the Board of Directors recommends the implementation of the fees detailed in the 2026 NSFD Fees for Service Schedule attached to this Resolution. PASSED AND ADOPTED by the Board of Directors of the North Shore Fire Department this 30th day of September 2025. __________________________ Eido Walny, President Countersigned: _________________________ Christine Symchych, Secretary Docusign Envelope ID: 6C0AA721-C8DC-483D-B138-4ED234F3D4BD VB Packet 10/14/25 Page 35 of 62 STATE OF WISCONSIN : [CITY/VILLAGE] OF : MILWAUKEE COUNTY RE SOLUTION NO. A Re solution Approving the 2026 North Shore Fire Department Fees For Service Schedule. ______________________________________________________________________________ W HEREAS, the Board of Directors of the North Shore Fire Department has recommended that the 2026 North Shore Fire Department Fees for Services, attached to and made a part of this Resolution (hereinafter the "Service Fees"), be approved by each of the municipalities a party to the 1994 Amended and Restated North Shore Fire Department Agreement (hereinafter "the Agreement"); and W HEREAS, the Agreement requires that all fees for service must be submitted to the governing bodies of the Villages of Bayside, Brown Deer, Fox Point, River Hills, Shorewood and Whitefish Bay and the City of Glendale for approval by not less than five (5) of these seven (7) municipalities; and W HEREAS, upon approval by not less than five (5) of these seven (7) municipalities the appropriate North Shore Fire Department officials are authorized to charge and collect the Service Fees; and N OW, THEREFORE, BE IT RESOLVED , by the [Village Board/City Council] of the [Village/City] of ______________ that the [Village/City] of ___________________ hereby approves the Service Fee s in the form presented as attached and directs the [Village/City] Clerk to provide a certified copy of this Resolution to the North Shore Fire Department. P ASSED AND ADOPTED by the [Village Board/City Council] of the [Village/City] of ___________________ this _____ day of ___________, 2025. [ VILLAGE/CITY] OF______________ _________________________________ [ Village President/Mayor] Countersigned: __________________________ ( Name) (Title) VB Packet 10/14/25 Page 36 of 62 TO: NSFD Member City Council/Village Boards FROM: Chief Whitaker DATE: September 26, 2025 SUBJECT: Resolution 25-04 Levy Cap Exception Section 66.0602(3)(h) provides that levy limits otherwise applicable to municipalities under Chapter 66 of Wisconsin Statutes do not apply to the amount that a city or village may levy in that year to pay for charges assessed by a joint fire department to the extent that the amount levied to pay for such charges would cause the city or village to exceed the limits imposed under Section 66.0602, Wis. Stats. The exemption applies if the total charges assessed by the Department for the budget year do not exceed the previous year’s charges by a percentage that is less than or equal to the percentage change in the US Consumer Price Index for all urban consumers, US City Average, as determined by the US Department of Labor for the 12 months ending on August 31 of the year of the levy plus 2%. Additionally, the Statute requires that for the exemption to be applicable, the governing bodies of all the cities and villages served by the Department must adopt a resolution in favor of exceeding such levy limit. The applicable CPI change is 2.5%, so under State Statute, the allowable increase is 4.5%. The Department’s actual increase in charges is 3%. It is my understanding that several member municipalities are interested in using the levy limit exemption for 2026. The North Shore Fire Department Board of Directors voted to recommend approval of this resolution to the seven member communities at its meeting on September 30, 2025. Enclosed is a resolution for consideration by each member municipality. It is important each community consider this resolution prior to November 15, 2025. If approved, please forward a signed copy of your municipality’s resolution. VB Packet 10/14/25 Page 37 of 62 STATE OF WISCONSIN: NORTH SHORE FIRE DEPARTMENT: MILWAUKEE COUNTY RESOLUTION NO. 25-04 In the Matter of Recommending the Governing Bodies of the Member Municipalities of the North Shore Fire Department Pass a Resolution Allowing an Option for the Member Municipalities of the North Shore Fire Department an Exception to the Levy Limits for Charges for the North Shore Fire Department Pursuant to 2005 Wisconsin Act 484 WHEREAS, the Wisconsin Legislature has enacted 2005 Wisconsin Act 484 on May 30, 2006, published on June 13, 2006; and WHEREAS, Act 484 created Section 66.0602(3)(h), Wis. Stats., which provides that levy limits otherwise applicable do not apply to the amount that a city or village may levy in that year to pay for charges assessed by a joint fire department to the extent that the amount levied to pay for such charges would cause the city or village to exceed the limits imposed under Section 66.0602, Wis. Stats.; and WHEREAS, the exception to the levy limit applies only if the total charges assessed by the joint fire department for the current year increase, relative to the total charges assessed for the previous year, by a percentage that is less than or equal to the percentage change in the US Consumer Price Index for all urban customers, US city average, as determined by the US Department of Labor for the 12 months ending on August 31 of the year of the levy, plus 2%; and WHEREAS, the exception to levy limits under Act 484 further only applies if the governing body of each city and village served by the North Shore Fire Department adopts a resolution in favor of allowing member municipalities to have the option of exceeding such levy limit as may be applicable; NOW THEREFORE, BE IT RESOLVED that the Board of Directors of the North Shore Fire Department hereby authorizes this Resolution that recommends the member municipalities pass a resolution allowing the member municipalities the option to utilize an exception to such levy limit as may be applicable for charges assessed by the joint fire department as described by Section 66.0602, Wis. Stats., but only to the extent as authorized by Section 66.0602(3)(h), Wis. Stats., and PASSED AND ADOPTED by the Board of Directors of the North Shore Fire Department this 30th day of September 2025. Eido Walny, President Countersigned: Christine Symchych, Secretary Docusign Envelope ID: A77D0886-62FF-4964-AB13-ECA72D0E8EDD VB Packet 10/14/25 Page 38 of 62 STATE OF WISCONSIN CITY/VILLAGE OF _________ MILWAUKEE COUNTY In the Matter of Authorizing an Exception to the Levy Limits for Charges for the North Shore Fire Department Pursuant to 2005 Wisconsin Act 484 RESOLUTON NO. 2025-XX W HEREAS, the City/Village of ___________ is a participating member of the North Shore Fire Department under the North Shore Fire Services Agreement, and W HEREAS, the Wisconsin Legislature has enacted 2005 Wisconsin Act 484 on May 30, 2006, published on June 13, 2006; and W HEREAS, Act 484 creates Section 66.0602(3)(h), Wis. Stats., which statute provides that levy limits otherwise applicable do not apply to the amount that a city or village may levy in that year to pay for charges assessed by a joint fire department to the extent that the amount levied to pay for such charges would cause the city or village to exceed the limits imposed under Section 66.0602, Wis. Stats.; and W HEREAS, the exception to the levy limit applies only if the total charges assessed by the joint fire department for the current year increase, relative to the total charges assessed for the previous year, by a percentage that is less than or equal to the percentage change in the US Consumer Price Index for all urban customers, US city average, as determined by the US Department of Labor for the 12 months ending on August 31 of the year of the levy, plus 2%; and W HEREAS, the exception to levy limits under Act 484 further only applies if the governing body of each city and village served by the North Shore Fire Department adopts a resolution in favor of exceeding such levy limit as may be applicable; N OW THEREFORE, BE IT RESOLVED that the City/Village of __________ hereby authorizes a levy for charges assessed by the joint fire department which exceeds the limit as described and imposed by Section 66.0602, Wis. Stats., but only to the extent as authorized by Section 66.0602(3)(h)2a, Wis. Stats., and BE IT FURTHER RESOLVED that this resolution shall not be construed as authorizing the North Shore Fire Department to adopt any particular budget, but rather that the Act 484 budget formula shall be deemed a maximum limit on any budget increase which is duly adopted under all applicable procedures and requirements of the North Shore Fire Services Agreement. P ASSED AND ADOPTED by the City Council/Village Board of the City/ Village of ______________, this _____ day of _________________ 2025. ______ _______________________ ___________, Mayor/Village President Countersigned: ______ ________________________ ______________, City/Village Clerk VB Packet 10/14/25 Page 39 of 62 VB Packet 10/14/25 Page 40 of 62 VB Packet 10/14/25 Page 41 of 62 VB Packet 10/14/25 Page 42 of 62 VB Packet 10/14/25 Page 43 of 62 VB Packet 10/14/25 Page 44 of 62 VB Packet 10/14/25 Page 45 of 62 VB Packet 10/14/25 Page 46 of 62 VB Packet 10/14/25 Page 47 of 62 VB Packet 10/14/25 Page 48 of 62 VB Packet 10/14/25 Page 49 of 62 VB Packet 10/14/25 Page 50 of 62 VB Packet 10/14/25 Page 51 of 62 VB Packet 10/14/25 Page 52 of 62 VILLAGE OF FOX POINT FOX POINT POOL NAMING RIGHTS POLICY 1. Purpose of Naming Rights Policy It is the policy of the Village Board of the Village of Fox Point from time to time to recognize the generosity of individuals, corporations, foundations or other donors by choosing to create a specific naming designation in the Village for the Fox Point Pool. Naming opportunities for the Fox Point Pool are also available to honor a person’s significant service to the Village, the community, or to society at large. The Village Board holds the right to decline any gift to the Village or to reject any naming proposal for the Fox Point Pool. More specific policies may apply to naming rights for specific Village facilities, which shall be in addition to the policies expressed herein. 2. Definitions a. Village Board: The Village Board of Trustees for the Village of Fox Point b. The Friends of the Fox Point Pool or Friends: The Friends of the Fox Point Pool is a 501(c)(3) independent organization run by volunteer community members who care about the Fox Point Pool and whose mission is to support the Fox Point Pool by advocacy and raising funds to provide enhanced programs and services for the community. c. Gift: a voluntary and irrevocable pledge paid to the Village in the form of a one- time contribution, or in multiple contributions over a period of several years. This can take the form of cash, bequests, annuities, charitable remainders, and tangible and intangible personal property. Stocks can also be provided as a gift. In-kind gifts may be accepted should those gifts be convertible to cash or have a value to the Village. d. Village: The Village of Fox Point e. Naming Rights: Naming Rights can be applied to any of the following, including but not limited to: meeting spaces, special use areas, interior and exterior equipment, vegetation such as trees or other plants, and other interior or exterior spaces, in honor or memory of an individual, corporation, foundation or organization as grateful recognition of the donor’s gift to the Fox Point Pool. This is not an all-encompassing list and other facilities, areas, or equipment may be eligible for Naming Rights, in the sole discretion of the Village Board. For new facilities only: In the event a new facility is being Constructed A donor who requests Naming Rights for the entire facility must contribute a minimum of 51% of the total project cost, including construction, equipment and furnishings for the building. f. Naming Rights Donor Agreement. The Agreement outlining the terms of the Naming Rights being designated, including, but not limited to the following: i. The proposed name/language of the Naming Rights; ii. The amount donated in the Gift; iii. The payment schedule for the Gift; iv. The intent and purpose for the Gift; v. The process to address any default by the donor; and vi. Any other relevant or otherwise required terms. 3. Policy Guidelines a. The Village Board has the sole and absolute discretion in granting any Naming Rights. b. No Village building or space shall be named in honor of any living person. c. All Naming Rights and opportunities are considered on a first-come, first-served basis and are subject to Village Board approval. d. Naming Rights will only be granted if the Gift is paid directly to the Village of Fox Point, or indirectly if the Gift is immediately transferred to the Village. VB Packet 10/14/25 Page 53 of 62 e. Naming Rights will be memorialized in the Naming Rights Donor Agreement which will grant the donor specified Naming Rights, subject to acceptance of the donor’s Gift and approval of such Naming Rights by the Village Board and consistent with this policy. Naming Rights shall be granted for a period of 10 15- years. f. No permanent signage recognizing a donor will be put into place until 51% of the donor’s pledged funds are received by the Village. All pledges must be paid in full within 3 years from the initial pledge. Failure to complete the terms of the Naming Rights Donor Agreement may result in the removal of any signage and the Village Board may discontinue use of the donor’s name, at the Village Board’s sole discretion. g. The Village Board reserves the right to terminate or alter a Naming Rights’ designation and agreement under any circumstances, including if an individual or organization name comes into disrepute, in the sole discretion of the Village Board by supermajority vote as follows. No motion to terminate Naming Rights shall be adopted unless at least 5 Village Board members vote in favor of doing so. Should the Naming Rights Donor Agreement be terminated, the Village Board shall have no further obligation or liability to the donor and shall not be required to return any portion of the Gift that has already been paid. In its sole discretion, the Village Board may choose an alternative recognition for any portion of the Gift which has been received, or choose to terminate the Naming Rights altogether. h. No Naming Rights will be granted if there is any potential conflict of interest with the donor. i. The granting of Naming Rights by the Village Board does not constitute any endorsement of the donor by the Village of Fox Point. j. The Village Board shall consider any restrictions on a Gift from a donor on a case-by-case basis. 4. Request Procedure a. All requests for Naming Rights shall be submitted to the Village Manager in writing. The terms of the proposed Naming Rights Agreement shall be based upon the definitions and guidelines outlined in this policy. The Village Manager shall review and make recommendations to the Village Board on any requests for Naming Rights. b. Requests for Naming Rights will be brought to the Village Board by the Village Manager for action within 60 days of receipt. The donor will be notified within 14 days of the Village Board’s decision. c. The Village Board shall vote to approve or deny all Naming Rights requests. The Village Board may deny a Naming Rights request for any reason. d. Upon approval, the final Naming Rights Donor Agreement shall be signed by the Village President and the individuals, corporations, foundations or other donors who have proposed the Naming Rights. e. No publicity shall be given to the Naming Rights until approved by the Village Board. 5. Recognition a. Upon approval of the Naming Rights by the Village Board, the Village Board may, in their sole discretion, hold a dedication ceremony. The Village Board will not hold a dedication ceremony if the donor does not want to participate in a dedication ceremony. A dedication plaque or comparable marking may be established at the ceremony. b. The Village Board reserves the right to choose wording, size, location and style of recognition. Visual recognition of a named space will adhere to Village standards, including exterior and interior signage, logos, letterhead and all other VB Packet 10/14/25 Page 54 of 62 representations of the Village’s identity. The Village Board reserves all rights related to any visual recognition. c. The Village Board has sole discretion to choose to use the Naming Rights in any communications or other publications of the Village. 6. Renaming and/or Modification a. Any request to rename, add, or remove the Naming Rights shall be made to the Village Board. The Village Board reserves the right to grant or deny any request to rename, add, or remove the Naming Rights. In the event the Naming Rights must be removed for new construction, or in the event the facility is destroyed by natural disaster and is rebuilt to be used for its original purpose, the Naming Rights shall be replaced per the original Naming Rights Donor Agreement. b. In the event a building or area is drastically altered through construction, the Village Board shall reserve the right to add/alter the Naming Rights. Any donor plaques or other recognition displaced as a result of this may be rededicated in an alternative location in accordance with the time frame developed for the original Gift and Naming Rights. c. When a named space or other recognition for the Naming Rights has reached the end of its useful life and will be replaced or substantially renovated, the replaced or renovated space may be renamed in recognition of a new donor or honoree. Appropriate recognition of earlier donors or honorees may be included in, or adjacent to, the replaced or renovated space, at the sole discretion of the Village Board. 7. Friends of Fox Point Pool Involvement a. The Friends may solicit Gifts on behalf of the Village. The Friends may enter into a letter of intent (LOI) with the donor, outlining the general terms of the Gift and the payment schedule. b. The Friends will then submit the request for Naming Rights to the Village Manager, following the procedure outlined in Section 4 of this Policy. The Village Board shall still have sole discretion for whether to approve or deny the Gift and the Naming Rights. c. A donor entering an LOI with Friends does not guarantee that the Village Board will accept the Gift and Naming Rights. The Village Board reserves all rights and decision-making authority regarding Gifts solicited by Friends. d. If a Gift solicited by Friends is accepted by the Village Board, the donor will make payment/the Gift to Friends, who will then immediately transfer all payments/the Gift to the Village. e. Any Gifts directly solicited by Friends, in which the donor enters an LOI with the Friends, shall be counted towards the fundraising goal set by the Village for the Friends. f. All terms and conditions of this Policy apply to any Gifts that the Friends may solicit on behalf of the Village. 8. Pool Facilities Eligible Fox Point Pool Naming Rights Amount Full Naming Rights (entire facility)* Name includes Fox Point Pool 51% Community Room (4 season) $1,000,000 Snack Bar /Concession Area $500,000 VB Packet 10/14/25 Page 55 of 62 Children's Pool $600,000 Diving Board / Diving Well $250,000 6 Lap Lanes $100,000 ea. lane Snack Bar table (inside pool area) – 4 available $25,000 ea. table Beer Garden Table (Outside Pool Area) – 4 available $25,000 ea. table Shade Structure (Umbrella) - 10 available $10,000 ea. umbrella Playground - Slide $20,000 Playground - Swings $20,000 Playground - Climbing Structure $25,000 Playground - Teeter Totter $20,000 Playground - Bench/Seating - 2 available $20,000 ea. bench *Facility name/amount must be approved by the Village Board and must include “Fox Point Pool”. Approved by the Village Board for the Village of Fox Point VB Packet 10/14/25 Page 56 of 62 MUNICIPAL LAW & LITIGATION GROUP, S.C. ARENZ, MOLTER, MACY, RIFFLE, LARSON & BITAR DALE W. ARENZ (1935-2022) 730 N. GRAND AVENUE PAUL E. ALEXY DONALD S. MOLTER, JR. (Retired) WAUKESHA, WISCONSIN 53186 LUKE A. MARTELL JOHN P. MACY Telephone (262) 548-1340 SAMANTHA R. SCHMID H. STANLEY RIFFLE (Court Commissioner) Facsimile (262) 548-9211 CHRISTOPHER R. SCHULTZ ERIC J. LARSON Email: elarson@ammr.net LUCAS C. LOGIC REMZY D. BITAR GREGORY M. PROCOPIO BENJAMIN T. CROCKETT ADAM J. MEYERS SAVANNA M. GAIN JAIME L. STAFFARONI HAILEY R. LIPINSKI ----------- STEPHEN J. CENTINARIO, JR. September 25, 2025 Kevin Ausman, Assistant Village Manager Village of Fox Point 7200 N Santa Monica Blvd. Fox Point, WI 53217 Re: Pool Naming Rights Policy Second Revised Draft Dear Mr. Ausman: I received the Village Board’s direction to revise the Naming Rights Policy for the Fox Point Pool. I have had an opportunity to carefully consider this matter. Enclosed please find a revised draft of the Naming Rights Policy. I believe you will find the enclosed to be self-explanatory. I note the following comments, questions, concerns and recommendations in this regard. 1. I combined the two policies into a single policy related only to the Fox Point Pool. 2. I removed the limitation that a building or space could not be named in honor of a living person. 3. I changed the time period for the duration of the grant from 10-years to 15-years. 4. A supermajority vote of the Village Board is now required to terminate Naming Rights early. In this draft, I defined the supermajority to be 5 votes in favor, though that is a policy matter the Board can consider. 5. If a donor makes a gift for the Full Naming Rights (at least 51% of the total cost) the facility name must include “Fox Point Pool.” VB Packet 10/14/25 Page 57 of 62 MUNICIPAL LAW & LITIGATION GROUP, S.C. Kevin Ausman September 25, 2025 Page 2 If you should have any questions or concerns regarding these matters, please do not hesitate to contact me. Very truly yours, MUNICIPAL LAW & LITIGATION GROUP, S.C. Eric J. Larson Eric J. Larson EJL/BTC/jd Enclosure: − Revised Draft of Fox Point Pool Naming Rights Policy cc: Chris Freedy, Acting Village Manager Sara Bruckman, Village Clerk VB Packet 10/14/25 Page 58 of 62 STATE OF WISCONSIN VILLAGE OF FOX POINT MILWAUKEE COUNTY RESOLUTION NO. _______ RESOLUTION TO RESCIND RESOLUTION 2025-07 ENTITLED “RESOLUTION TO RATIFY THE EMERGENCY PROCLAMATION OF PRESIDENT SYMCHYCH PERTAINING TO THE STORM DAMAGE ARISING FROM THE AUGUST 9-10 STORM EVENT IN THE VILLAGE OF FOX POINT, AND DECLARATION OF EMERGENCY” AND RELATED EMERGENCY PROCLAMATION OF PRESIDENT SYMCHYCH AND DECLARATION OF EMERGENCY WHEREAS, due to major flooding that impacted the Village of Fox Point in August 2025, the Village of Fox Point passed and adopted Resolution No. 2025-07 “Resolution To Ratify The Emergency Proclamation Of President Symchych Pertaining To The Storm Damage Arising From The August 9-10 Storm Event In The Village Of Fox Point, And Declaration Of Emergency” on August 12, 2025; and WHEREAS, such resolution was adopted pursuant to sections 323.11 and 323.14(4)(b) of the Wisconsin Statutes and Village President Symchych duly invoked the emergency powers of Section 61.54 and 62.15(1b), Wisconsin Statutes, and directed the Director of Public Works to retain such contractors as necessary for prompt repair of public facilities that are damaged or threatened due to the Storm Event, and for prompt removal and disposal of destroyed material; and WHEREAS, Village of Fox Point Resolution No. 2025-07 was adopted to remain in effect until it was rescinded by the Village of Fox Point Village Board; and WHEREAS, the Village of Fox Point Village Board having duly considered the condition of the Village, has determined the Village of Fox Point is no longer in a state of emergency, such that Resolution 2025-07 should be rescinded along with associated Emergency Proclamation of Village President Symchych and Declaration of Emergency; and WHEREAS, the Village of Fox Point Village Board recognizes that there may be ongoing projects, construction work and repair efforts which were initiated, contracted, and started during the period of the Emergency Proclamation, Declaration of Emergency and the effective period of Resolution 2025-07; and WHEREAS, the Village of Fox Point Village Board affirmatively states that such ongoing and contracted projects, construction work and repair efforts shall proceed to completion and shall not be impacted by the rescission of Resolution No. 2025-07. NOW, THEREFORE BE IT RESOLVED that the Village of Fox Point Village Board does hereby rescind President Symchych’s Emergency Proclamation due to the Storm Event, the Declaration of Emergency, and Village of Fox Point Resolution No. 2025-07. Dated this ____________ day of October, 2025. BY THE VILLAGE BOARD _______________________________ Christine Symchych, Village President ATTEST: ___________________________________ Sara Bruckman, Village Clerk VB Packet 10/14/25 Page 59 of 62 VB Packet 10/14/25 Page 60 of 62 VB Packet 10/14/25 Page 61 of 62 MEMORANDUM To: Village Board of Trustees From: Christopher Freedy; Acting Village Manager Date: October 9, 2025 Re: Executive Search Firms At the direction of the Village Board, staff published a Request for Proposals (RFP) seeking executive search firms to fill the current Village Manager vacancy and provide interim village manager services. The RFP ’s were due back to the Village Clerk by October 6 th, 2025 and we have five (5) companies that submitted proposals for the Board to review. The responses included local companies, as well as companies from out of state. • Innovative Public Advisors • Public Administration Associates • McMahon • Strategic Government Resources • MGT (Formerly GovHR) I would recommend that the Village Board schedule a separate special meeting to review the proposals and interview the perspective companies / hear presentations. VB Packet 10/14/25 Page 62 of 62