Village Board — Minutes

VILLAGE OF FOX POINT VILLAGE BOARD MEETING MINUTES SEPTEMBER 9, 2025 1 A meeting and public hearing of the Fox Point Village Board was held by a combination of in-person and virtual attendance via telephonic and video conferencing on Tuesday, September 9, 2025 in Schwemer Hall, 7200 N. Santa Monica Boulevard. Village President Symchych called the meeting to order at 7:00 p.m. and asked the Village Clerk Treasurer to take roll call. Roll Call of the Village Board present included: Village President Christine Symchych Trustee Greg Ollman Trustee Liz Aelion Trustee Jennie Stoltz Trustee Freedman Trustee Miller Trustee Barry Also, present were Village Attorney Eric Larson, Acting Village Manager Chief Chris Freedy, Public Works Director Scott Brandmeier, Village Clerk Treasurer Sara Bruckman, and Assistant Village Manager Kevin Ausman Notice of the meeting was provided to the North Shore Now and to all others as required by State open meetings laws and posted on the official bulletin board at 7200 N Santa Monica Boulevard, as well as the village website at www.villageoffoxpoint.com, as per 2015 Wisconsin Act 79 and as described in Village Ordinance Chapter 116-2, 116-2(C). PERSONS DESIRING TO BE HEARD Larry Booth, 220 E Clovernook Lane, Fox Point; Augustine Prep will be adding 3rd story to elementary school; the construction will take place in Glendale but will have an impact on Fox Point. Phase 1, is now projecting 1000 to 1500 students and phase 2 2000 to 2300; with at least 2,000 cars trying to get in and out every day before and after school. Please do not approve a change to the conditional use permit. Steven Lubar, 7751 N Santa Monica Blvd; Fox Point; formally request the Village adopt a new noise ordinance. The noise from the Town Club is excessive with little regard for their neighbors. The current ordinance is not enforceable as written. Lawrance Tarnoff, 8501 N Point Drive; Fox Point; thank you to Scott Brandmeier and Village Board on the cleanup after the flood. Larry Cohn, 200 W Dunwood Rd, Fox Point; number of topics that maybe should be on the agenda but maybe should not be acted on immediately. Would like to see a listing of all lawsuits the Village is currently active in and updated Hearing no other comments, President Symchych closed public comment. COMMITTEE REPORTS – Plan Commission a. Plan Commission There were two items for consideration. The Conditional Use for Baja Tan, 8783 N Port Washington Rd. was unanimously approved and referred to the Village Board for approval. The Conditional Use for Billy Goat VILLAGE OF FOX POINT VILLAGE BOARD MEETING MINUTES SEPTEMBER 9, 2025 2 Roofing 8035 N Port Washington Rd. was unanimously approved and referred to the Village Board for approval with following 9 conditions; o All tools, materials, and equipment must be stored indoors. o Overnight outdoor vehicle parking limited to automobile and pickup trucks. o Applicant must submit and maintain a parking plan identifying stalls for employees, clients, and company vehicles o Applicant must submit a lighting plan o Hours of operation limited to 7:00 AM to 7:00 PM o Refuse containers must be fully screened o Any additional tenant must be separately reviewed for compliance o Any exterior modifications to the site require site plan approval o Prior to commencing operations, the applicant must satisfy conditions #3 and #4 related to parking and lighting plans. b. Centennial Committee Update included in Village Board packet. PUBLIC HEARING Conditional Use Permit for Baja Tan, 8783 N Port Washington Rd. Public Hearing on a conditional use permit application for Baja Tan to allow a tanning and wellness located at 8783 N Port Washington Rd, as required per Village Code Sections 745-18. Motion by President Symchych, seconded by Trustee Miller, and carried by roll call vote (7-0), to open the public hearing at 7:16 p.m., regarding a conditional use permit application for Baja Tan to allow a tanning and wellness located at 8783 N Port Washington Rd, as required per Village Code Sections 745-18. Public Comment There were no public comments. Motion by President Symchych, seconded by Trustee Miller, and carried by roll call vote (7-0), to close the public hearing at 7:17 p.m., regarding a conditional use permit application for Baja Tan to allow a tanning and wellness located at 8783 N Port Washington Rd, as required per Village Code Sections 745-18. Conditional Use Permit for Billy Goat Roofing, 8035 N Port Washington Rd. Public Hearing on a conditional use permit application for Billy Goat Roofing to allow office space and storage for a roofing company located at 8035 N Port Washington Rd, as required per Village Code Sections 745-18. Motion by President Symchych, seconded by Trustee Miller, and carried by roll call vote (7-0), to open the public hearing at 7:17 p.m., regarding a conditional use permit application for Billy Goat Roofing to allow office space and storage for VILLAGE OF FOX POINT VILLAGE BOARD MEETING MINUTES SEPTEMBER 9, 2025 3 a roofing company located at 8035 N Port Washington Rd, as required per Village Code Sections 745-18. Public Comment There were no public comments. Motion by President Symchych, seconded by Trustee Miller, and carried by roll call vote (7-0), to close the public hearing at 7:17 p.m., regarding a conditional use permit application for Billy Goat Roofing to allow office space and storage for a roofing company located at 8035 N Port Washington Rd, as required per Village Code Sections 745-18. CONSENT AGENDA a. Approve the minutes of the August 12, 2025 Village Board meeting. b. Adopt the Authorizing Resolution for Urban Forestry Catastrophic Storm Grant Program for reimbursement of costs associated with tree removal activities associated with the August 2025 storm events. c. Authorize the acting/interim village manager to spend up to $8,100.00 for the repair of the police department HVAC RTU as outlined in Proposal Number: 25-0307, as provided by Conditioned Air Design. d. Approve payment of the bills in the amount of $1,640,593.40 for the period August 1, 2025 through August 31, 2025 per the report submitted by the Acting Village Manager. Trustee Stoltz requested the removal of consent agenda item b. Motion by President Symchych, seconded by Trustee Miller, and carried by roll call vote (7-0), to approve the consent agenda with removal of item b. UNFINISHED BUSINESS Consideration Village of Fox Point Naming Rights Policy Larry Cohn, 200 Dunwood Dr., Fox Point; restricted to the pool only. Distinguish ourselves different than Milwaukee County. Beverly Richey, 8675 N Point Dr., Fox Point; supports some options to support $4 million that needs to be fundraised. Amy Barth, 7815 N Boyd Way, Fox Point; not opposed to selling naming rights to the pool, but needs to be done tactfully. Leah Fiasca, 7751 N Fairchild, Fox Point; is in favor of naming rights but would like to see naming constraints. Consideration Village of Fox Point Pool Naming Rights Policy VILLAGE OF FOX POINT VILLAGE BOARD MEETING MINUTES SEPTEMBER 9, 2025 4 This item was taken up with the Village of Fox Point Naming Rights Policy. Attorney Larson will draft a new pool policy and bring it back to the October Village Board Meeting. No action was taken on either item. Update on August 9-10, 2025 Storm/Flood Event Public Works Director Scott Brandmeier provided an update to the Village Board. NEW BUSINESS 5b Adopt the Authorizing Resolution for Urban Forestry Catastrophic Storm Grant Program for reimbursement of costs associated with tree removal activities associated with the August 2025 storm events. Motion by Trustee Stoltz, seconded by Trustee Miller, and carried by roll call vote (7-0), to adopt the authorizing Resolution for Urban Forestry Catastrophic Storm Grant Program for reimbursement of costs associated with tree removal activities associated with the August 2025 storm events. Consideration of an Authorizing Resolution for an Urban Forestry Grant Motion by President Symchych, seconded by Trustee Ollman, and carried by roll call vote (5-2 with Trustees Aelion and Barry voting nay), to approve a resolution for an Urban Forestry Grant. Consideration of the quote of Energenecs for the replacement of the pumps at Lift Station No. 2. Motion by President Symchych, seconded by Trustee Miller, and carried by roll call vote (6-1 with Trustee Aelion voting nay), to accept the quote of Energenecs in an amount not to exceed $84,264.86 for the replacement of the pumps in Lift Station No. 1. Consideration of a Conditional Use Permit for Application for Baja Tan, 8783 N. Port Washington Rd. Motion by President Symchych, seconded by Trustee Freedman, and carried by roll call vote (7-0), to approved Conditional Use Permit for Baja Tan, 8783 N. Port Washington Rd. as provided in the packet. Consideration of a Conditional Use Permit for Application for Billy Goat Roofing, 8035 N Port Washington Rd. Motion by President Symchych, seconded by Trustee Ollman, and carried by roll call vote (7-0), to approved Conditional Use Permit for Billy Goat Roofing,8035 N. Port Washington Rd. as provided tonight. VILLAGE OF FOX POINT VILLAGE BOARD MEETING MINUTES SEPTEMBER 9, 2025 5 As requested by Trustee Aelion and Trustee Stoltz the Village Board will consider and may act on a requirement that capital projects which involve a redesign or change to Village facilities be brought before the Village Board for consideration and approval. No action was taken on this item. Announcement of retirement of Village Manager Scott Botcher. President Symchych announced Manager Botcher’s retirement as of September 2, 2025. As requested by Trustee Stoltz and Trustee Aelion discussion and possible action on changing the Village’s form of government from Village Manager to Village Administrator. Motion by President Symchych, seconded by Trustee Freedman, and carried by roll call vote (4-3 with Trustee Ollman, Aelion, and Stoltz voting nay), to continue the Village of Fox Point form of government that includes a Village Manager as reference in Village code section 112 (1). Consideration and Possible Action Concerning Process for filling the role of Village Manager (or Village Administrator) Motion by President Symchych, seconded by Trustee Stoltz, and carried by roll call vote (7-0), to direct staff to work with the Labor Attorney to post an RFP for a search firm for both the Interim Village Manager and conducting the process to fill the role of Village Manager. Consideration and Possible Action Concerning Process for filling the role of interim Village Manager (or Village Administrator) This item was taken up with the previous item. CLOSED SESSION – The Village Board did not adjourn into closed session. FUTURE AGENDA ITEMS – None ANNOUNCEMENTS President Symchych announced she met with State Representatives to review the flood maps. Trustee Ollman announced the Fox Point picnic was very successful. Trustee Stoltz announced the North Shore Dementia will hold their first aging summit 10/15 5- 8pm; intended for caregivers but open to all to attend. VILLAGE OF FOX POINT VILLAGE BOARD MEETING MINUTES SEPTEMBER 9, 2025 6 Trustee Freedman announced North Shore Library on schedule soft open February grand opening April. Acting Manager Freedy expressed his support for DPW during the August floods. ADJOURNMENT Motion made by President Symchych, second by Trustee Miller, and carried by roll call vote (7-0) to adjourn the Village Board meeting at 11:18 p.m. Respectfully submitted, Sara A. Bruckman Village Clerk Treasurer