2026.09.29 Village Board Special Meeting Packet

Post Date: September 25, 2026 Village of Somers 7511 12th Street Somers, WI 53171 Vi llage Special Board Meeting Agenda Tuesday, September 29, 2026 5:30 p.m. Village Board Special Meeting: Item # 1 Call to order 2 Pledge of Allegiance 3 Citizens Comments 4 Discuss process to fill Village Board of Trustee position vacancy – no action will be taken. 5 Adjourn I hereby certify that as the designee of the chief elected official of the Village of Somers, I posted this notice of September 29th, 2026 Special Village Board Meeting Agenda in 1 public place & on the Village website. D ated this 25th day of September, 2026 Wendy Burnette, Clerk-Treasurer Requests from person with disabilities who need assistance to participate in this meeting should be made to the Clerk’s Offic e at 262- 859-2822 with as much notice as possible. Notice is hereby given that members of the Village Board may participate telephonically. Notice is hereby given that members of the Town Board may be in attendance for the sole purpose of gathering information. A quorum may be present. However, no Town Board action will be taken. 1 V ILLAGE OF SOMERS SPECIAL VILLAGE BOARD MEETING ITEM MEMORANDUM MEETING DATE: September 29, 2026 T O: Village President Stoner and Village Trustees P REPARED BY: Jim Hurley, Village Administrator AG ENDA ITEM: #4 Discuss process to fill Village Board of Trustee position vacancy S UMMARY: O n Friday, September 18th, Village Board Trustee Scott Fredrick submitted his resignation effective immediately. His term was scheduled to end in April of 2027. Per the League of Wisconsin Municipalities, here are the procedures for filling vacancies in village offices: “ Vacancies in any elective village office may be filled by appointment by a majority of the members of the village board for the remainder of the unexpired term or until a special election is held, as ordered by the village board, or an office may remain vacant until an election is held (Wis. Stat. § 17.24.).” P er Trustee Nelson, here was the Village’s process to fill a vacancy in a Village Trustee position in 2018: 1. There was an announcement of an open seat declaring and recognizing the vacancy on the Village Board. 2. The Village requested for residents who are interested in the appointment to submit a Letter of Interest to the Village Clerk. The criterion for the Letter of Interest included the following: • Full name and contact information • Confirmation that you are a resident of the Village of Somers • A statement that you are seeking appointment to the Village Trustee position 2 • A brief explanation of why you are interested in serving • Your professional experience • Relevant experience in: A) L ocal government B) Budgeting/finance C) Planning/development D) Public works/infrastructure E) Public safety F) Community organizations G) Boards or commissions • Your understanding of the responsibilities of a Village Trustee • Issues or areas of Village government where you believe your experience could be useful • Your availability to attend Village Board and committee meetings • Any prior service to the Village or community • A statement confirming your willingness to comply with applicable ethics, open- meeting, public-records, and conflict-of-interest requirements • Signature and date 3. T he submissions were reviewed at a Village Work Session meeting. 4. The Village Board made the appointment at the next scheduled Regular Meeting. 3