Park Board Regular Meeting Agenda (PDF)

VILLAGE OF TWIN LAKES PARK BOARD OF COMMISSIONERS REGULAR MEETING AGENDA DATE: Thursday, March 19, 2026 TIME: 6:00 p.m. LOCATION: Village Hall Board Room, 105 E. Main Street, Twin Lakes, Wisconsin 53181 (Amended March 17, 2026 at 3:45pm added item 7 and updated item 10) 1. Call to Order 2. Roll Call – Cindy Amore, Lisa Wallerich, Jordan Cates, Ashley Fauth, Ken Perl, Christine Martin 3. Pledge of Allegiance 4. Public Comment Members of the public are invited to speak on agenda items or other matters within the jurisdiction of the Park Board. Individual comments may be limited to three (3) minutes at the discretion of the Chair. No action will be taken on public comment items unless properly noticed on the agenda. 5. Consideration of a Motion to Acknowledge Record – October 20, 2025 (No Quorum / No Meeting Held) 6. Consideration of a Motion to Approve Minutes – November 18, 2025 7. Consideration of a Motion to Approve Minutes - March 11, 2026 8. Discussion and Possible Action – Establishment of Ad Hoc Meeting Schedule (Second Tuesday of Each Month at 4:00 p.m. When meetings are scheduled) 9. Discussion and Possible Action – Nomination and Appointment of Park Board Secretary 10. Discussion and Possible Action – Adoption of Park Board Operating Procedures 11. Discussion Regarding Visual Preference Survey 12. Future Agenda Items (Identification Only – No Discussion or Action) 13. Adjournment NOTICE OF POSSIBLE QUORUM A quorum of the Village Board of Trustees may be present at this meeting for informational purposes only. No action will be taken by the Village Board of Trustees. Agenda Item 5 VILLAGE OF TWIN LAKES PARKS COMMISSION MEETING RECORD October 20, 2025 – 5:30 PM Village Hall Board Room / Zoom 105 E Main St, Twin Lakes WI 53181 Members attempted to convene the meeting as noticed. Due to technical and email access issues, a quorum of the Parks Commission was not established. No meeting was called to order. No business was conducted. No action was taken. No Minutes were created as no meeting occurred. Suggested Motion: “I move to acknowledge the record of October 20, 2025, at which time no quorum was present and no meeting was held.” Agenda Item 6 VILLAGE OF TWIN LAKES PARKS COMMISSION MEETING MINUTES November 18, 2025 – 4:00 PM Village Hall Board Room / Zoom 105 E Main St, Twin Lakes WI 53181 1. Call to Order The meeting was called to order at 4:00 PM. 2. Pledge of Allegiance The Pledge of Allegiance was recited. 3. Roll Call Present: Cindy Amore, Jordan Cates, Lisa Wallerich, Christine Martin Absent: Ashley Fauth, Ken Perl Quorum established (4 of 6 members present). 4. Consideration of a Motion to Approve Minutes – June 4, 2025 5. Consideration of a Motion to Approve Minutes – June 18, 2025 6. Consideration of a Motion to Approve Minutes – July 10, 2025 Motion made by Amore and seconded by Wallerich to approve the minutes of June 4, June 18, and July 10, 2025. Motion carried by voice vote. 7. Discussion and Possible Action – Appointment to the Ethics Board (5-Year Term) Motion made by Wallerich and seconded by Amore to appoint Mike Fay to the Ethics Board for a five- year term. Motion carried by voice vote. 8. Adjourn Motion made by Amore and seconded by Wallerich to adjourn. Meeting adjourned at 4:05 PM. Agenda Item 7 VILLAGE OF TWIN LAKES PARKS COMMISSION MEETING MINUTES Wednesday, March 11, 2026 – 4:00 PM Village Hall Board Room / Zoom 105 E Main St, Twin Lakes WI 53181 1. Call to Order The meeting was called to order at 4:00 PM. 2. Pledge of Allegiance The Pledge of Allegiance was recited. 3. Roll Call Present: Cindy Amore, Jordan Cates, Lisa Wallerich, Christine Martin, Ashley Fauth, Absent: Ken Perl Quorum e stablished (5 of 6 members present). 4. Public Comment Dan, representing the Aquanuts Water Ski Team, provided a presentation regarding proposed shoreline and pier improvements at Lance Park. 5. Discussion and Possible Recommendation to the Village Board on a proposal by the Aquanuts Regarding Improvements at Lance Park Motion to recommend a proposal by the Aquanuts to the village board made by Wallerich and seconded by Cates. Motion carried by voice vote. 6. Adjournment Motion to adjourn made by Wallerich and seconded by Cates to adjourn. Meeting adjourned at 4:18 PM. Agenda Item 8 Discussion and Possible Action – Establishment of Regular Meeting Schedule In accordance with Chapter 2.32 of the Village of Twin Lakes Municipal Code and the proposed Park Board Operating Procedures, the Park Board is required to adopt an annual regular meeting schedule. It is proposed that the Park Board establish the following regular meeting schedule: Regular meetings shall be held on the second Tuesday of each month at 4:00 p.m. in the Village Hall Board Room. Establishing a regular annual meeting schedule provides: • Pre dictability for Board members, staff and the public • Consistency for public notice The adopted schedule shall remain in effect unless modified by Board action in coordination with Village Administration. Suggested Motion: “I move to adopt the regular meeting schedule for the Park Board of Commissioners to be held on the second Tuesday of each month at 4:00 p.m. in the Village Hall Board Room, effective upon adoption.” Agenda Item # 9 Discussion and Possible Action – Nomination and Appointment of Park Board Secretary In order to establish consistent administrative procedures for the Park Board of Commissioners, the Board will consider nomination and appointment of a Secretary in accordance with the Municipal Code requirement that the Board annually select one of its members to serve in this role. The Secretary will be responsible for: • Drafting meeting agendas and submitting them to Village Administration by the Thursday prior to each meeting; • Recording attendance and quorum; • Drafting meeting minutes reflecting motions, seconds, vote results, and key discussion points; • Submitting draft minutes to the Village Clerk’s Office for approval and official posting. The Secretary shall be selected annually by the Board. Suggested Motion: “I move to nominate and appoint __________________ as Park Board Secretary for the 2026 term.” Agenda Item # 10 Discussion and Possible Action – Adoption of Park Board Operating Procedures The attached draft Park Board Operating Procedures establish a structured framework for regular meetings, agenda preparation, public comment, officer selection, quorum requirements, and coordination with Village staff. The purpose of adopting these procedures is to: • Clarify roles and responsibilities of the Park Board; • Establish consistent meeting and documentation practices; • Ensure compliance with Wisconsin Open Meetings Law; • Maintain clear separation between Board responsibilities and Village administrative functions. Adoption of the Operating Procedures will provide a formal structure for ongoing Park Board operations. Suggested Motion: “I move to adopt the Park Board Operating Procedures as presented.” (If amendments are anticipated) “I move to adopt the Park Board Operating Procedures as presented, with any amendments discussed.” PARK BOARD OPERATING PROCEDURES | rev 3/16/2026 VILLAGE OF TWIN LAKES PARK BOARD OF COMMISSIONERS OPERATING PROCEDURES 1. Aut hority The Park Board of Commissioners operates pursuant to Chapter 2.32 of the Village of Twin Lakes Municipal Code and applicable Wisconsin law, including the Wisconsin Open Meetings Law. 2. Regular Meetings The Park Board shall meet on an as-needed (ad hoc) basis. When a meeting is scheduled, it shall be held on the second Tuesday of the month at 4:00 p.m. at the Village Hall Board Room, unless an alternative date or time is approved by the Park Board in coordination with Village Administration and properly noticed in accordance with the Wisconsin Open Meetings Law. All meetings, including any special meetings, shall comply with Chapter 2.32 of the Municipal Code and Wisconsin Open Meetings Law notice requirements. 3. Agenda Preparation The Park Board Secretary shall: • Draft the agenda for each regular meeting. • Submit the agenda by email no later than Thursday prior to the scheduled meeting. • Email the agenda to: • Village Administrator • Village Deputy Clerk The Vi llage Clerk’s Office is responsible for official posting and legal compliance under the Wisconsin Open Meetings Law. Future Agenda Items The Park Board agenda may include an item titled “Future Agenda Items (Identification Only – No Discussion or Action)”. This item allows Board members to identify topics they would like considered for placement on a future agenda. Board members may briefly identify a topic but shall not deliberate, debate, or take action on the matter at that time. Any item identified may be scheduled for a future meeting in coordination with Village Administration. No business may be acted upon unless properly noticed on the agenda. Coordination with Village Board Agenda Deadlines If the Park Board intends to recommend a matter for consideration by the Village Board please see Section 6. 4. Public Comment Public comment shall be included on meeting agendas. The Chair may: PARK BOARD OPERATING PROCEDURES | rev 3/16/2026 • Limit comment to matters within the jurisdiction of the Park Board. • M aintain order and decorum during meetings. The Park Board Secretary shall: • R ecord the name and address of each public commenter. • I nclude a brief summary of the topic or subject of the comment in the meeting minutes. Public comment summaries are intended to reflect the general subject of comments for the public record and are not intended to be verbatim transcripts. 5. M inutes The Park Board Secretary shall: • R ecord attendance and confirm quorum. • D raft minutes reflecting: • Members present • Motions and seconds • Vote results • A summary of discussion sufficient for the public record • Submit draft minutes to the Village Clerk’s Office following the meeting. • The Park Board Secretary shall also record any topics identified under the agenda item “Future A genda Items (Identification Only – No Discussion or Action)”. The minutes shall reflect the general subject of the requested item and the Board member requesting it. No summary of discussion shall be included, as deliberation does not occur under this agenda item. M inutes shall be approved at a subsequent meeting. Upon approval, minutes shall be transmitted to the Village Clerk’s Office for official posting and records retention in accordance with Wisconsin public records law. Minutes are not transcripts and need only reflect official actions and a sufficient summary of discussion. 6. R ecommendations to the Village Board The Park Board serves in an advisory capacity to the Village Board regarding parks, recreational facilities, and related programming. When the Park Board wishes to advance a matter for consideration by the Village Board, the Board shall do so by motion and recorded vote recommending that the Village Board consider the item. Following such recommendation, the item shall be forwarded to Village Administration for placement on a Village Board agenda in accordance with the Village Board Agenda Item Submission and Scheduling Policy. Under that policy: • S ubstantive matters are first scheduled for discussion at the Committee of the Whole (COW) meeting. • A fter discussion and direction at the Committee of the Whole, the matter may be scheduled for formal action at a subsequent Regular Village Board meeting. PARK BOARD OPERATING PROCEDURES | rev 3/16/2026 Requests for placement on a Committee of the Whole agenda must be submitted to the Village Administrator no later than 9:00 a.m. on the Tuesday preceding the meeting and must include a completed Village Board Agenda Request Form along with any required supporting materials. Supporting materials may include: • D raft ordinances or resolutions • C ontracts or agreements • F iscal impact information • M aps or exhibits • S taff reports or background materials Placement of items on Village Board agendas is coordinated by the Village Administrator in consultation with the Village President in accordance with Village policy. Park Board members do not place items directly on Village Board agendas. 7. O fficers The Park Board shall annually select one of its members to serve as Chairperson and one of its members to serve as Secretary. Officer selection shall occur at the December regular meeting each year and shall take effect at the first regular meeting of the following calendar year. Officers shall serve until their successors are selected. Additional officers may be established as determined by the Board. Chairperson Responsibilities The Chairperson shall: • P reside over all meetings of the Park Board • C all meetings to order and ensure meetings are conducted in an orderly and professional manner • E nsure business is conducted in accordance with the adopted agenda • R ecognize speakers during public comment • F acilitate discussion and ensure motions are clearly stated prior to vote • A nnounce vote results • S erve as the primary liaison between the Park Board and Village Administration as needed Secretary Responsibilities In addition to the duties outlined in Sections 3 and 5 of these Procedures, the Secretary shall: • M aintain an updated contact list of Board members for internal communication purposes • C oordinate with the Chairperson and Village staff regarding agenda preparation and meeting documentation Official posting of agendas and retention of public records remain the responsibility of the Village Clerk’s Office in accordance with Wisconsin law. 8. Q uorum A majority of the appointed members of the Park Board shall constitute a quorum. PARK BOARD OPERATING PROCEDURES | rev 3/16/2026 No official action may be taken without a quorum present. 9. Open Meetings Law Compliance The Park Board of Commissioners is subject to the Wisconsin Open Meetings Law. The purpose of the Open Meetings Law is to ensure that the public has the fullest and most complete information regarding the affairs of government. Board members shall conduct Board business in compliance with applicable law, including the following principles. Permitted Activities • Sharing factual information such as contact details, reports, and schedules • One-on-one conversations, provided such conversations do not involve deliberation or decision- making on Board business • Joint meetings, when properly noticed and conducted in accordance with law Prohibited Activities • “Walking quorums,” including serial communications (in person, by phone, email, text, or through intermediaries) intended to discuss, deliberate, or decide Board matters outside a properly noticed meeting • Private deliberations among a quorum of members regarding Board business • Voting or reaching consensus outside of an open and properly noticed meeting Board members are encouraged to conduct substantive discussion and deliberation during properly noticed public meetings. When in doubt, discussion should be reserved for the meeting. 10. Amendment of Procedures These Operating Procedures may be amended by majority vote of the Park Board, provided proper notice appears on the agenda and such amendments are made in coordination with Village Administration. 11. Attachments / Reference Documents • Village Board Agenda Item Submission and Scheduling Policy • Village Board Agenda Request Form • Wisconsin DOJ Open Meetings Law Compliance Guide • Chapter 2.32 – Park Board of Commissioners • Sample Agenda • Sample Minutes